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TABLE OF CONTENTS
INTRODUCTION ...........................................................................................................................3
NCAA DIVISION I SWIMMING AND DIVING COMMITTEE .................................................4
DIVING SUBCOMMITTEE ...........................................................................................................4
NCAA STAFF .................................................................................................................................5
ALCOHOLIC BEVERAGES AND TOBACCO ............................................................................5
AMERICANS WITH DISABILITIES ACT ...................................................................................5
AWARDS ........................................................................................................................................6
BANDS/SPIRIT SQUADS/MASCOTS..........................................................................................6
BANQUET/SOCIAL .......................................................................................................................7
BROADCASTING/INTERNET......................................................................................................7
COMMERCIALISM/CONTRIBUTORS........................................................................................7
DRUG TESTING.............................................................................................................................9
EQUIPMENT AND FACILITY SPECIFICATIONS ...................................................................12
COMPETITION SITE REQUIREMENTS ...................................................................................13
FINANCIAL ADMINISTRATION ..............................................................................................15
INSURANCE.................................................................................................................................16
MEET MANAGEMENT ..............................................................................................................17
MARKETING/PROMOTIONS/BRANDING/FAN ENGAGEMENT ........................................21
MEDIA COORDINATION ...........................................................................................................22
MERCHANDISE ...........................................................................................................................25
NEUTRALITY ..............................................................................................................................25
PROGRAMS..................................................................................................................................25
SAFETY AND SECURITY ..........................................................................................................26
TICKETS .......................................................................................................................................26
VOLUNTEERS .............................................................................................................................27
APPENDIXES
Ticket Back Language ........................................................................................................ A
Volunteer Waiver of Liability............................................................................................. B
Protest Procedures ............................................................................................................... C
Protest Form ........................................................................................................................ D
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Introduction
On behalf of the NCAA Division I Men’s and Women’s Swimming and Diving Committee,
thank you for being an important part of the 2014 NCAA Division I Men’s and Women’s Zone
Diving Championships.. Administration of the championships is under the direction of the
Swimming and Diving Committee, and the hosts play an integral part in the successful
administration of the championships.
This manual outlines the responsibilities of an institution/conference hosting the zone diving
championships. It is essential that each host institution/conference staff become familiar with the
information and policies included in this manual. The purpose of this manual is to outline the
responsibilities of the meet director and other host institution personnel for the championships.
It is designed to use in conjunction with, not in place of, the 2014 NCAA Division I Men’s and
Women’s Swimming and Diving Prechampionship Manual, which provides more general
policies for the administration of the championships.
The NCAA considers this hosting opportunity a partnership between the host
institution/conference, competition site, committee and the NCAA. The primary objective of
each individual involved in the administration of the championship shall be to provide a
memorable championship experience for each participating student-athlete, coach, institutional
staff member and tournament attendee.
The NCAA championship point persons will serve as your main points of contact and will work
in conjunction with the host and the Swimming and Diving Committee in the planning and
execution of the championships. NCAA staff will schedule and create agendas for
teleconferences to include host personnel, NCAA staff and the Swimming and Diving
Committee.
The Swimming and Diving Committee’s charge is to administer the championships in a manner
that is consistent with the requirements, standards and conditions as may be prescribed by the
Association’s executive regulations and the NCAA Division I Championships/Sports
Management Cabinet. Diving subcommittee members attend and supervise the conduct of
competition insofar as possible.
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NCAA Division I Swimming and Diving Committee
Mr. William (Bill) Ball
Head Women's Swimming Coach
Central Connecticut State University
Business: 860/832-3073
E-mail: [email protected]
Mr. Brad Erickson
Head Swimming Coach
South Dakota State University
Business: 605/688-6527
E-mail: [email protected]
Ms. Courtney Hart
Head Swimming and Diving Coach
Georgia Institute of Technology
Business: 404/894-9736
E-mail: [email protected]
Mr. Kevin Klotz
Senior Compliance Administrator
University of Houston
Business: 713/743-9382
E-mail: [email protected]
Mr. Yahya Radman
Diving
Head Diving Coach
University of Wyoming
Business: 307/766-6043
E-mail: [email protected]
Ms. Jennifer Hooker Brinegar
Senior Associate Athletics Director
Indiana University
Business: 812/855-0451
E-mail: [email protected]
Dr. Joseph Fischer, chair
Associate Athletics Director
University of Vermont
Business: 802/656-7707
E-mail: [email protected]
Ms. Shawn De’lace Hendrix
Head Swimming Coach
North Carolina A&T State University
Business: 336/558-4803
E-mail: [email protected]
Mr. Dan Laak
Head Diving Coach
Diving
University of Georgia
Business: 706/542-9036
E-mail: [email protected]
Mr. David Salo
Head Men’s and Women’s Swimming Coach
University of Southern California
Business: 213/725-3012
E-mail: [email protected]
Diving Subcommittee
Zone B
Mandy Hixon, University of
Massachusetts, Amherst
Leslie Hasselbach, Clemson University
Fred Woodruff, Rutgers, The State University
of New Jersey, New Brunswick
Jeffrey Shaffer, Auburn University
Zone C
Buck Smith, Eastern Michigan University
TBD
Zone D
Jane Figueiredo, University of Houston
Zone E
Yahya Radman, University of Wyoming
Jim Stillson, Southern Methodist University
Tom Stebbins, University of California, Los
Angeles
Zone A
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NCAA Staff
Katie Holmes (women’s point person)
Championships and Alliances
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Business: 317/917-6206
Cell: 317/410-4443
E-mail: [email protected]
Morgan DeSpain (women’s support)
Championships and Alliances
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Business: 317/917-6505
E-mail: [email protected]
Mary Berdo (men’s point person)
Championships and Alliances
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Business: 317/917-6555
Cell: 317/966-6472
E-mail: [email protected]
Linda Godby (men’s support)
Championships and Alliances
P.O. Box 6222
Indianapolis, Indiana 46206-6222
Business: 317/917-6507
E-mail: [email protected]
The meet committee will consist of the NCAA diving subcommittee members available.
Additional meet committee members may be selected from coaches attending the zonequalifying meet. An effort should be made to select additional meet committee members so as to
give geographical distribution and conference representation to the committee.
If possible, the meet referee shall be a member of the NCAA diving subcommittee. When more
than one diving subcommittee member is present, meet referee responsibilities may be shared.
The meet committee shall handle any unforeseen problems, disputes or protests. The diving
subcommittee chair may be called to settle disputes or make decisions regarding tiebreaking
votes, or in the case of a rule dispute in which a diving subcommittee member is outvoted by a
meet committee of non-NCAA diving subcommittee members.
Alcoholic Beverages and Tobacco
Alcoholic beverages shall not be advertised, sold or otherwise made available for public
consumption at any championship event sponsored by or administered by the NCAA, unless
otherwise approved by the NCAA, nor shall any such beverages be brought to the site during the
championship (from the time access to the competition site or area is available to spectators,
until all patrons have left).
Tobacco products shall not be advertised, sold or dispensed at any championship event
sponsored by or administered by the NCAA. Smoking is not permitted anywhere in the venue.
American with Disabilities Act
The Americans with Disabilities Act requires that public establishments offer equal access and
services to people who are physically and mentally challenged. The NCAA will rely on the host
institution/conference to confirm compliance with the Act by the various facilities hosting
NCAA championship events. The host institution/conference is responsible for determining if
the competition site will be in compliance as of the dates of the championship. If the host
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institution/conference becomes aware that a competition site hosting an NCAA championship
event will not be in compliance, it shall immediately notify the NCAA national office staff
member with responsibility for the event in order to discuss the issue.
No NCAA awards will be presented during or after the zone diving meets.
Awards
Bands/Spirit Squads/Mascots
All cheerleading squads must conform to the guidelines set by the American Association of
Cheerleading Coaches and Administrators (AACCA). This includes all guidelines and
prohibitions pertaining to partner stunts in indoor facilities (see http://www.aacca.org/
collegesafety.asp/). Neither the NCAA nor the host institution shall be responsible for
supervising or monitoring routines performed by cheerleaders at championship events. Except as
noted in this section, supervision of cheerleading squads, their activities, yells and stunts is
solely the participating institution’s responsibility. The participating institution shall ensure that
the squad has sufficient training, supervision and equipment for any and all routines its squad
may choose to perform. Tournament managers must inform participating institutions if the host
facility has more stringent requirements. If so, the director of athletics at each institution must
apprise his or her cheerleading squad of such requirements and ensure compliance. The
cheerleading squad is allowed to carry an institutional flag, but it may only be displayed during
the respective team’s timeout or between games. It cannot be used to taunt competitors or block
spectators’ view.
Admission
A maximum of 30 band members plus the director, 12 uniformed spirit squad members plus the
sponsor, and one costumed mascot will be admitted free of charge via a gate list. Live animal
mascots are not permitted. The institution may purchase additional tickets for band members;
however, no more than 30 will be permitted to play during any session.
Artificial Noisemakers
No air horns or artificial noisemakers are allowed, and electronic effects and bands may not play
when the meet is in progress.
Designated Areas
Bands, spirit squads and mascots must remain in an area designated by the tournament director
with the approval of the committee. Use tape to designate the boundaries for spirit squad. Bands
should be seated in comparable areas of the competition site. Place bands so as not to interfere
with spectators, photographers or participants, subject to the approval of the committee liaisons.
Electronic Amplification
Full bands are not permitted to use electronic amplification. Small (10 members or fewer) bands
are permitted to use reasonable electronic amplification. The host institution should be prepared
to assist with accommodations, subject to the approval of the committee.
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Banquet/Social
No banquets of social events for student-athletes should be held at the zone diving meets.
Broadcasting/Internet
Information regarding NCAA media policies can be found at www.ncaa.com/media. Details on
the broadcast of the championships will be communicated with hosts directly.
Commercialism/Contributors
Activation of Corporate Champion and Corporate Partner Program
The NCAA may request/require that certain areas of the facility be made available for use by
NCAA corporate champions or corporate partners for the purpose of marketing/promotional
events/activities; if such requests are made, the host institution will provide requested space or
similar accommodations.
Local Organizing Committee (LOC) Hospitality
If approved by the NCAA, the LOC has the option to host specified events during the
championships. Commercial identification of any kind at any LOC function is prohibited unless
specifically approved by the NCAA. The NCAA must approve all uses of NCAA logos, names,
or other graphics (including school logos). The LOC shall submit detailed proposals (e.g.
location, date, time, food and beverage, entertainment, budget), to the NCAA for review and
approval at least 60 days in advance of the event. Any such events conducted by the LOC are at
the LOC’s expense.
Other Functions. To enhance the experience for participating institutions, fans, alumni
and donors during NCAA championships, the NCAA (in conjunction with a third party
agency) may facilitate an official hospitality program in our outside of the competition
venue.
Advertising
No temporary banners, displays or advertisements of any kind shall be displayed in the
competition venue (including ancillary areas) during any session of the championships, without
the prior approval of the NCAA. No advertisements denoting, publicizing or promoting the sale
of alcoholic or nonalcoholic beverages, cigarettes and tobacco products, professional sports
organizations, or organizations or individuals promoting gambling shall be hung, installed or
displayed anywhere within the competition site during the championships. Any such
advertisements existing at the time an agreement is reached between the NCAA and the
competition site, institution or sponsoring agency shall be covered by the competition site at its
expense, as designated by the NCAA. All other permanently affixed advertising, banners, signs
or displays in the stadium proper shall be covered by the competition site at its expense, as
designated by the NCAA. Video and electronic boards may not display advertising or any kind
of messages promoting non NCAA events in the competition site during practice or competition.
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Apparel
All NCAA championship volunteer apparel for which the NCAA provides funds (Division I and
II only) shall be ordered through NCAA licensees PPI sports or Nike. All Nike orders shall be
placed through the appropriate NCAA Championship Administrator. Nike orders will be based
on product availability. All orders placed through PPI Sport should go to
www.ncaachampionshipstore.com. Please contact Mark Williams at 612/379-3859 or 612/3863952 or email him at [email protected] should you need personal assistance
regarding your order.
Licensing
The NCAA licensing program is designed to ensure the quality and consistency of all of the
NCAA’s Championship Event merchandise, protect the intellectual property of the NCAA and
our member schools, and generate revenue to enhance programs that support NCAA studentathletes.
Any premiums and/or other merchandise that bear NCAA Marks, Brackets, Taglines or other
NCAA references must be produced by an official NCAA Licensee or NCAA Official
Equipment Supplier. There may be royalties or other related costs associated with such items. If
the NCAA is unable to identify a current NCAA Licensee or NCAA Official Equipment
Supplier to provide a specific piece of merchandise, the NCAA will work to sublicense (on a
short-term basis) a company that can provide the specific item.
For a list of NCAA licensees and official equipment suppliers, go to the NCAA website
(www.NCAA.org, Championships, Corporate Partners) for information on NCAA licensing.
NCAA Corporate Champions and Partners
The NCAA has a national Corporate Champion/Partner program and a licensing program. These
programs are administered by Turner/CBS. No other commercial entities have the right to use
tournament brackets, NCAA logos, name of the championship or other NCAA marks (e.g.,
March Madness).
NCAA corporate champions and corporate partners support all 89 NCAA championships and are
granted a wide variety of benefits, including certain category exclusivity around use of NCAA
logos, marks, designations and championship tickets. The NCAA's current list of corporate
champions and corporate partners can be found on the NCAA website (www.NCAA.org,
Championships, Corporate Partners). Turner Sports and CBS Sports have the exclusive rights to
license NCAA marks, tickets and taglines in commercial promotions with respect to NCAA
championships.
Additional information regarding NCAA Corporate Champions and Partners can be found on the
NCAA website (www.NCAA.org, Championships, Corporate Partners, Corporate
Champion/Partner Program).
NCAA Trademarks
When trademarks apply to products or services, they may be followed by the symbols ™ or “tm”
or “sm” to show that it is a product or service trademark, although not yet legally registered, or
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® to show that it is a product or service legally registered by the U.S. Patent and Trademark
Office. When using either a trademark symbol in printed or online documents, use with the first
mention of the trademark inside the cover or title page and then only on the first mention in the
main text. The trademark symbol should not be used in a heading. If the first trademark
mention occurs in a heading, use the symbol at first mention in the main text immediately after
the heading.
Publicity
Hosts should familiarize themselves with the NCAA social media marketing guidelines, which
can be found at www.ncaa.com/media.
Drug Testing
Drug Testing Procedures
The NCAA is dedicated to fair and equitable competition throughout each round of NCAA
championships and strongly supports the drug-testing program established by its membership, to
safeguard the health and safety of the participating student-athletes.
The Center for Drug Free Sport will conduct drug testing at selected championships, and the
assistance of the host institution will be a vital part of the testing. Detailed information is
available on the NCAA website (www.NCAA.org, Student-Athlete Programs, Health and
Safety, NCAA Drug Testing).
Drug Testing Statement
The following statement will be read by the NCAA championships manager at the mandatory
coaches meeting the day prior to competition:
“NCAA championships committees, following a recommendation from the NCAA drugtesting subcommittee, have discontinued the practice of announcing whether drug testing
will be conducted at NCAA championship events.
Although knowing prior to competition whether NCAA drug testing was to occur had
value for reasons of convenience, it left open the possibility that student-athletes might be
tempted to use banned substances if they knew that NCAA testing was not being conducted
at the site of competition.
Therefore, all coaches and student-athletes should presume that NCAA drug testing will
occur at this championship event. Please inform your student-athletes that in the event they
are notified of their selection for drug testing, the student-athlete must inform an official
representative of your institution (e.g., coach, athletic trainer) before proceeding to the
drug-testing site. Student-athletes will be reminded by the courier to contact their team
representative.”
Host Notification
Drug-testing information must be kept confidential and provided only on a “need-to-know”
basis. If testing is to be conducted at the site, the tournament manager and site coordinator will
be contacted by Drug Free Sport.
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The tournament manager and site coordinator will be notified no earlier than 30 days before the
start of the competition as to whether testing will be conducted. This information must be kept
strictly confidential.
Participant Notification
Announcing in advance whether drug testing will be conducted at a championship is strictly
prohibited. All coaches and student-athletes should presume that post-event NCAA drug testing
will occur at the championship event.
Couriers will notify student-athletes of selection for drug testing.
Site Coordinator
The tournament manager is responsible for designating an individual, who has no other
responsibilities in conjunction with the championship, to serve as the site coordinator for drug
testing. This individual will work closely with Drug Free Sport and the drug-testing crew chief.
The site coordinator’s responsibilities are outlined completely in the site coordinator’s manual.
• Confidentiality. Keep testing information confidential at all times.
• Couriers. The host will provide couriers to notify student-athletes of selection for drug
testing immediately after the event for which they were selected. The courier must stay with
and escort the student-athlete to the drug-testing area within 60 minutes of notification.
• Drug-Testing Site Coordinator Manual. The drug-testing site coordinator’s manual,
provided by Drug Free Sport, is available on the NCAA website (log in as a member).
• Fluids. A sufficient supply of individual cans or bottles of non-alcoholic and non-caffeinated
fluids (e.g., bottled water, fluid replacement drinks) shall be available for distribution in the
drug-testing area to student-athletes, as designated in the site coordinator’s manual. These
supplies should be obtained from the supply of beverages provided by the NCAA.
• Meeting with Tournament Manager. The site coordinator will meet with the tournament
manager to discuss duties and budget development.
• Second Meeting. A second meeting shall be scheduled with the tournament manager after
the host receives confirmation that testing will take place at a site. If testing will be
conducted at the site, the coordinator shall:
− Assistance. Assist the drug-testing crew chief during testing as directed.
− Confirmation. Review the site coordinator’s copy of the NCAA drug-testing
confirmation memorandum.
− Credentials. Ensure that the host issues All Access credentials and parking passes for the
drug-testing crew and other necessary drug-testing personnel. Credentials should not
reference drug-testing, doping control, etc. If an affiliation must be listed on the
credential, games management is preferred.
− Crew Chief. Contact the drug-testing crew chief assigned to the site to discuss logistics.
− Meet with Crew Chief. Meet with the drug-testing crew chief the day prior to the
scheduled testing date.
− Plans. Meet with the tournament manager to finalize plans.
− Report. Submit drug-testing invoice (with receipts) to Drug Free Sport after the
championship.
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•
− Transportation. Pre-arrange for transportation for student-athletes to and from the
competition venue to the drug-testing area and back to the sports venue or team hotel,
should transportation become necessary.
Transportation/Lodging (drug-testing crew). The drug-testing crew chief will make
arrangements for the crew’s transportation and lodging, but may request the assistance of the
site coordinator.
Testing Area
Hosts must identify a room where drug testing will be conducted. The facility should be in the
same location as the championship or in close proximity of the venue. If selected, please consult
with the crew chief or Drug Free Sport to ensure the facility and location are adequate. The area
must have controlled access. Only those authorized by the drug-testing crew chief will be
allowed in the area. The room must accommodate the drug-testing crew and selected studentathletes. The testing room must have fully equipped restrooms adjacent to or in close proximity
to the testing room. Separate restroom facilities are required if the championship includes both
genders. These restrooms must be secure and closed to the public.
The site coordinator must ensure the security of the room(s). Only those individuals authorized
by the crew chief will be allowed in the room. The room must be private to secure the integrity
of the drug-testing protocol and processes, and to keep the identities of the student-athletes
confidential.
If selected, following are the testing facility requirements:
•
One large room must be provided.
•
The room must be secured for drug-testing use only. It cannot serve dual purposes (e.g.,
drug testing and storage for merchandising).
•
The room should contain bathrooms (each with multiple stalls) inside the room. If a
bathroom is not in the room, one must be nearby, away from public view and must be
closed off for non drug-testing use.
•
Separate men’s and women’s bathrooms (each with multiple stalls) must be inside the
room. If bathrooms are not in the room, they must be nearby, away from public view and
must be closed off for non drug-testing use.
•
The room must be large enough to accommodate the collection crew, selected studentathletes, site coordinator, chairs, tables, etc.
•
The location of the room cannot be in a hallway or accessed by the public. It cannot be in
an area closed off by drapes or materials that can be easily moved.
•
The site coordinator will supply the below materials for the testing rooms. The number of
student-athletes being tested will determine the number of each item. Please discuss with
the crew chief.
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o
o
o
6-8 ft. tables ▪ chairs
Beverages ▪ large trash containers
Television (optional)
•
The room(s) should be available before the event so the crew chief can perform a walkthrough.
•
Although most student-athletes provide a specimen in less than 20 minutes, adequate time
should be given for facility reservation in the event testing takes longer than expected.
•
The only access to the drug-testing area should be through the main entrance.
Expenses
The proposed budget included in the site coordinator’s manual should be completed and
submitted to the National Center for Drug Free Sport, Inc. (Drug Free Sport), before the start of
competition, if drug testing will occur at the site. The host institution shall submit an
Institutional/Host Drug-Testing Invoice upon completion of the championship for expenses
related to drug testing. Receipts must accompany the invoice to receive reimbursement.
Equipment and Facility Specifications
The host institution is responsible for equipment required to conduct the championships that is
not provided by the NCAA. Please refer to Rule 1 of the NCAA Swimming and Diving Rules
Book to ensure compliance with facility and equipment specifications. The rules book is
located at the following link: http://www.ncaapublications.com/productdownloads/SW15.pdf.
Although each facility is different, the following basic equipment must be available:
1.
Electronic judging system;
2.
Microphones for the officials’ table;
3.
Computer for scoring and interface with dive meets;
4.
Public-address system;
5.
Copiers(s); and
6.
Fax machine(s).
Diving Boards/Platforms
Specifications (length and width) for diving boards and platforms and information regarding
water depth and facility construction are outlined in the NCAA Rules Book. Diving boards must
be of the highest quality. New boards (not older than one year) are highly recommended for
championships competition. Ensure that diving boards' surfaces are adequate (i.e., not slippery)
to prevent injuries to divers. Inspect diving boards for proper heights, level (i.e., must be level
with fulcrum set at mid-point) and stability. Have extra bolts available in case of breakage.
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Lubricate slides on fulcrums regularly throughout competition.
The facility must have 1 meter and 3 meter springboards, two of each, and the diving platform
must include 5-, 7.5- and 10-meter levels. Platform must have the same “acceptable” non-skid
surface on all levels. Steps heading up to platform must be safe and non-skid.
Diving Table/Judges Seating
Comfortable seats for the diving judges, as well as a diving table for workers recording the
diving scores, must be provided for the diving events. The host is responsible for securing the
following diving table personnel:
•
•
•
•
Head scorer;
DiveMeets operator;
Announcer; and
Five to seven coaches for judging panel as determined by zone.
Panels of judges are determined by coaches in the zone at the coaches meeting the night before
competition. An announcer is needed for diving events, and two announcers are needed if
simultaneous events are running. The host is responsible for securing two tables for the
announcers, and it is recommended to have a competition monitor (two preferred) for studentathletes/coaches to keep up with scores especially if two events are being conducted
simultaneously.
The host institution will work with the NCAA to secure DiveMeets as the acceptable computer
program to run the competition. The host is responsible for securing someone to operate the
diving computers and run the DiveMeets program. Scoreboard(s) should be available for
displaying diving scores.
Hydration Product and Equipment
The NCAA will not provide hydration product and equipment for the zone diving meets. The
host institution should plan to have water available for the student-athletes. Any product or
equipment must be absent of any commercial marks (e.g., logos and graphics of commercial
products) or such marks must be covered completely (this includes all competition areas, media
areas or any other back-of-house areas).
Competition Site Requirements
Athletic Training and Medical Needs
Athletic training areas should be designated in the competition area and should be equipped with
towels, water product, and other necessary training equipment. Training areas should be staffed
with appropriate personnel on practice and competition days, and should open two hours prior to
the start of competition through at least one hour after the conclusion of the last event.
On practice days and during competition, the following is required: (a) the on-site presence of a
person qualified and delegated to render emergency care to a stricken participant; (b) planned
access to a physician for prompt medical evaluation of the situation, when warranted; (c)
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planned access to a medical facility or hospital, including a plan for communication and
transportation between the competition site and the hospital for prompt medical services, if
warranted; (d) access to a working telephone or other telecommunications device; and (e) a
thorough understanding by all parties, including the leadership of the visiting teams, of the
personnel and procedures associated with the emergency-care plan. The entire athletics staff
(coaching, medical and paramedical personnel) is strongly encouraged to become proficient in
cardiopulmonary resuscitation techniques. The host institution must provide standard procedures
and equipment for handling injuries involving blood. The host institution should work with
NCAA staff to determine needs of an ambulance on site.
Concessions
Food and beverage prices shall be no higher than similar events or primary tenants in the
competition site. No food, beverage or merchandise, of any nature, may be vended or dispensed
in the spectator areas, except before the meet begins. During competition, selling is restricted to
the established selling locations. Facilities that do not have a relationship with Coca-Cola may
sell other products in the concessions area only.
Diving Well
Be sure that the pool is measured and specifications are approved prior to the meet. The diving
well should adhere to Rule 1-1-4, as follows:
For new facilities (those with architectural plans dated after September 1, 1996), it is
preferred that the diving facility be 60 feet [18.29m] in length by 75 feet, [22.86m] in
width. It should be equipped with two, one-meter and two, three-meter springboards and a
diving tower, providing takeoff platforms at 5, 7.5 and 10 meters. Recommended
dimensions for diving facilities are specified on pages 13 and 14 of the rules book.
For existing facilities, it is acceptable that the diving facility be separated from or
incorporated with the swimming pool. Recommended dimensions for diving facilities are
specified on pages 10 through 12 of the rules book.
Be sure to include a facilities specifications summary in the preliminary information mailed to
the coaches.
Dryland Area
An area must be designated for diving dry land activities. This area should be large enough to
accommodate all divers, should be equipped with mats and should be on deck if possible.
Locker Rooms
Participating teams have preferred to carry their own gear and supply their own towels. Locker
assignments are not necessary, but adequate space for changing should be provided.
Pool Use
The pool must be made available for practice 8 a.m. to 8 p.m. one day before the first day of
competition. Practice times should also be made available before and after each day’s
competition. A warm-up and practice schedule for the use of the pool for diving must be
developed and posted.
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Scoreboard
Scoreboard(s) should have capability to interface with diving programs, score cards, or
electronic pads in order to display diving scores.
Signage
The NCAA will provide a basic signage package for all hosts. No signage except NCAA
provided and/or approved signage should be displayed throughout the competition and practice
areas.
Videotaping
Each participating team is permitted to tape competition with a single camera and one person for
institutional purposes only. Filming/videotaping areas will not be reserved for participants and
should be designated and communicated to all participating teams.
Films or videotapes of the championships procured by any participating institution, whether
filmed or videotaped by the institution or received from NCAA Productions, may be performed
freely for the institution’s own noncommercial purposes (not including television broadcast).
Only with the advance written consent of the NCAA, may they be performed, reproduced or
distributed for television purposes or other commercial purposes.
Financial Administration
Audit
Sites will be randomly selected for financial and box office audits following the championship.
The NCAA will make best efforts to notify sites selected for audits within 30 days after the
submission of financial reports, but reserves the right to audit a site up to one year after the
championship. Facility settlements, expense reimbursements and honorariums are subject to
change until the audits are reviewed and accepted by the NCAA. If selected for audit, the
following documentation will be requested: box office audit reports or sales summaries; ticket
purchase invoices or statements; unsold tickets; invoices, contracts or timesheets supporting all
expenses; general ledger; bank statements; check copies and reconciliations; and competition
venue rental agreement. The documentation should support all information on the host financial
report. Please contact Clint Hangebrauck (317/917-6780) with any questions.
Proposed Budget
As part of the site-selection process, each prospective host must submit a proposed budget for
approval by the NCAA. All receipts and expenses associated with the conduct of the
championship competition shall be included in the proposed budget. This includes lodging
expenses for officials and site representatives, if applicable. All projected expenses that the
NCAA is not directly paying should be included on the proposed budget in the host reporting
system. Hosts should work directly with the NCAA point persons to revise any budgeted items.
Expenses for drug testing, championship programs and championship merchandise should be
settled directly with the respective vendors (The Center for Drug Free Sport, IMG College and
Event 1 Merchandise).
15
The host institution is responsible for adhering to championship expenses as approved by the
NCAA, including (but not limited to) competition site rental, maintenance, insurance, printing of
tickets, ushers, maintenance personnel, ticket sellers, ticket takers, minor officials, police and
security, promotion, publicity, advertising, meetings, banquets, medical staff. Other expenses
not included in the original proposed budget must be approved in advance by the NCAA.
Financial Report
Host institutions must complete the online financial report, including payment of the amount due
to the NCAA, within 60 days after the final date of competition at the site. Financial reports
showing net receipts are not considered complete until payment is received at the national office.
Institutions that fail to meet the 60-day reporting period will be assessed the following penalties:
60-90 days 14 past due (25 percent reduction in honorarium), 91-120 days (50 percent reduction
in honorarium) and 121 days or more (100 percent reduction in honorarium).
Drug Testing Expenses
The budget should be completed only if you have been notified that there is drug testing and
returned to The Center. The drug-testing budget and expenses are separate from the financial
report form. The drug-testing budget form is an appendix in the drug testing manual on the
NCAA website (log in as a member).
Participants
The NCAA will reimburse the competing institutions for transportation and per diem expenses in
accordance with the appropriate NCAA formula. The competing teams shall be responsible for
their local transportation. Once the championship is completed, participating institutions should
submit online expense forms to the travel group at the NCAA national office within 30 days of
the competition.
Insurance
NCAA regulations (Bylaw 31.7.4 of the NCAA Manual) require that host institutions and
sponsoring agencies of NCAA championships shall have in place primary comprehensive
general public liability insurance coverage, with combined single limits of at least $1 million per
occurrence for bodily injury and property damage. Self-insurance programs meet the provisions
of this regulation, as long as they meet the specifications (i.e., primary comprehensive general
public liability coverage with combined single limits of at least $1 million per occurrence for
bodily injury and property damage). Institutions that are covered by state tort laws should
provide a statement on institutional letterhead detailing the coverage provided, including limits.
Host institutions must provide the national office with the appropriate certificates of insurance or
documentation of self-insurance. The NCAA no longer requires that it be listed as an additional
insured. Accordingly, the NCAA will not reimburse institutions for the cost of insurance.
(Note: If host institutions must purchase a special events insurance policy, the institution should
submit confirmation in writing. However, the certificate of insurance form must be submitted to
the NCAA national office 48 hours before the championship.)
16
Meet Management
Coaches Meeting
The day before competition begins, a coaches meeting shall be held. All coaches, referees and
meet administration should be in attendance. At the meeting, there will be a review of the meet
and judging panels will be selected. Additionally, the number of berths and championships rules
and selections should be reviewed. A meet committee will be determined who will hear and
decide all meet protests. Please reference the prechampionship manual during this meeting so
that everyone is aware of the protocol for the meet and championships participation. An agenda
will be sent to all hosts and diving subcommittee members prior to the meeting.
Credentials
Hosts will be responsible for credentialing participating student-athletes, coaches and meet
personnel.
Entries
All divers must be properly entered for the zone diving meets. Entry procedures for the zone
diving meets will be sent to all coaches and zone-diving hosts prior to the meets. Once the
deadline for the NCAA zone diving online entry form has passed, the NCAA will send a list of
NCAA entries to each zone host. Hosts will download the list of entries through DiveMeets, and
the two lists must be compared. The NCAA will contact the coach of any student-athlete who is
not entered through both the NCAA entry form and through DiveMeets, and will notify that
coach of any fines that will be issued for late entries.
In order to verify the score entered on the NCAA online entry form, coaches should bring a
certified dive score sheet(s) with them to their respective zone diving meet. A qualifying score
achieved and entered at DiveMeets.com may serve as documentation for a valid qualifying score
as an alternative to the signed diving score sheet. Hosts do not need to collect certified dive
score sheets at the meet unless a qualifying score is questioned.
Hospitality Areas
Hospitality areas may be provided and readily accessible from the deck area for coaches,
volunteers, host personnel, etc. Participant refreshments should be provided on deck.
Order of Events
All zone meets will use the following schedule of events:
Day 1
Day 2
Day 3
Women’s one-meter
Men’s one-meter
*Platform events
Men’s three-meter
Women’s three-meter
*Each respective zone will determine the order of events for Day 3 for platform events and will
communicate that information to all coaches in their zones. Diving subcommittee members will
work with the NCAA staff to determine the order of platform events for their respective zone.
17
Springboard Events
For 1-meter and 3-meter preliminary rounds, each diver will do six optional dives, including one
from each of the five groups plus an additional dive that may be selected from any group. The
dives will be performed in any order without limit on degree of difficulty. For 1-meter and 3meter events, the finals shall consist of six optional dives, including one from each of the five
groups plus an additional dive that may be selected from any group. The dives will be performed
in any order without limit on degree of difficulty. Scores on all dives performed by each of the
divers in the finals shall be used to determine finals placing.
Platform Events
For platform prelims, each diver will do six optional dives (men), including one from each of six
groups, or five optional dives (women), including one from each of five groups, from any
competitive platform level (i.e. 5, 7.5 or 10 meters), in any order, without limit on degree of
difficulty. For platform finals, if divers competed in trials optional dives only, the finals shall
consist of six optional dives (men), including one from each of five groups, or five optional
dives (women), including one from each of five groups, from any competitive platform, in any
order, without limit on degree of difficulty.
In all events, preliminary scores will carry forward and be added to the scores in the finals
to determine final placement.
The following formats are options for all zone diving meets:
1.
2.
3.
4.
Springboard preliminaries may be run as simultaneous events or separate events;
Finals may be run “straight through”, taking a 15 minute break between preliminaries and
finals, or as a “split format” where a longer break is taken between the preliminaries and
finals;
Springboard finals may be run as simultaneous events or separate events; and
Platform events may be run as separate men’s and women’s events or as a combined men’s
and women’s event.
Events that are run “straight through” will take a fifteen minute break between the end of the
preliminaries and the beginning of the finals. Divers in the finals are allowed to practice during
the fifteen-minute break. The diving order for finals will remain the same, with the nonqualifying divers being removed from the starting order.
At the zone-qualifying meets, if two or more divers have the same score and are vying for the
final selection spot, a dive-off will be held on the same board, with each diver using his or her
same respective lists, in order to select the final qualifier. A neutral panel will be used. The
winner of the dive-off will advance to the championships, and the other diver will become the
first alternate from that respective zone.
Personnel
The host institution is responsible for providing personnel in the following areas. Although we
have tried to identify most of the areas needed, please adapt the list to your particular facility.
18
1.
2.
3.
4.
5.
6.
Meet director;
Facility manager;
Drug testing coordinator (if applicable);
Announcer;
DiveMeets operator; and
Volunteers for operational needs.
The announcer is a key ingredient to a successful championship. Please keep the announcer well
informed during the meet.
National Anthem
The national anthem shall be sung or played prior to the start of the first event each day.
Participant Information
An informational manual/document should be created for each respective zone-diving meet.
Hosts must send the information to the NCAA point persons for review before distributing to
teams. Manuals should include information on the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Introduction/welcome;
Host institution (location, contact information, etc.);
Diving subcommittee members;
Facility (description of diving well, boards, etc.);
Schedule for the week (includes coaches meeting, warm-up schedule, order of events, start
times of events, etc.);
Entry process;
Required events for the zones and the championships;
Selection of divers, including allocations for each zone/gender and the priority placement
table;
Ties;
Athletic training area;
Media;
Parking;
Registration;
Security;
Diving protest procedures and diving protest forms; [See Appendixes C and D]
Directions to and from the facility and maps; and
Hotels, restaurants, etc.
Results
Live results for every event will be tracked through DiveMeets. Immediately at the conclusion
of the final event each day, hosts must also submit actual results to DiveMeets using the
upload feature in the DiveMeets program.
In addition, at the conclusion of each event, hosts must e-mail information that specifies the
division, sport, round, date, official results, and provide a brief summary with photos (if
19
available) to the following email addresses: [email protected], [email protected],
[email protected], [email protected], [email protected], and [email protected]. All
information should be submitted in the following manner:
•
•
•
•
•
Specify the division, sport, round and region in the SUBJECT area.
Paste the text (official results, including date of competition, round, etc.) directly into the
message box or send in an MS Word document or Windows Notepad text document as an
attachment.
Please convert photos to JPEG format and attach to the e-mail.
Include official box score or event results in HTML format, or in an MS Word document.
Send the information to all email addresses noted above.
Qualifying for the NCAA Championships
Divers will qualify for the NCAA championships based on performances at their respective zone
meet. Each zone will receive a minimum of four spots for men and women. The guaranteed spots
will fill 20 of the 35 diving spots for men and 20 of 41 spots for women.
To complete the diving field (15 spots for men and 21 spots for women), the results from the
previous year’s national championships will be used. A place system will be used to determine
the allocations going to each zone for next year’s meet.
The allocations for the 2014 men’s championships are as follows:
Zone A — 5
Zone B — 7
Zone C — 8
Zone D — 7
Zone E — 8
The allocations for the 2014 women’s championships are as follows:
Zone A — 6
Zone B — 9
Zone C — 9
Zone D — 9
Zone E — 8
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Priority placings from zones to NCAA championships are as follows:
Place Finish
1
2
3
4
5
6
7
8
9
10
11
12
One-Meter
3
5
7
10
13
15
18
21
23
26
29
31
Three-Meter
2
4
6
9
11
14
17
19
22
25
27
30
Platform
1
8
12
16
20
24
28
Required Events
Divers who qualify for the zone diving meets must compete in at least one event for which the
diver achieved a qualifying score. Hosts can track this information using the list of NCAA
entries that will be sent to them March 7.
Marketing/Promotions/Branding/Fan Engagement
Decorating and Advertising
Please see the Commercialism/Contributors section of this manual regarding advertising
restrictions and the Competition Site Requirements Section regarding signage provided by the
NCAA.
Materials Sent to High Schools
Per NCAA Bylaw 13.4.4.2, an institution hosting an NCAA or conference championship may
provide a poster promoting the championship and send it to a high school coach and/or his or her
educational institution. It is not permissible to send such a poster to a prospective student-athlete
and the poster must be available to the general public. The poster must be solely for the purpose
of promoting the championship event and should not promote the host institution’s athletic
program.
Logos
The official NCAA championship logo is provided so that you may assist the NCAA in
publicizing the championship. The logo should be used as a part of all materials that are
produced to promote the championship. NCAA championship logos are available at
https://sportgraphics.widencollective.com. All logos used for championship purposes must be
approved by the NCAA.
NCAA Online Marketing System
Host institutions will not receive any promotional materials, e.g., posters, flyers and print ads
from the national office. Hosts will, however, have an opportunity to customize and download
21
all the necessary artwork for the championships from the NCAA online marketing system. Each
host promotions/marketing contact and meet director will receive an e-mail with instructions for
accessing the system and the specific budget allocated for the championships. The
reimbursement amount is separate from host reporting budget.
Media Coordination
The host media coordinator should become familiar with the NCAA media policies, all of
which are outlined at www.ncaa.com/media.
Media coordinators should work closely with the national office staff and the sports information
directors (SIDs) of each participating team to provide smooth press operation at each site, both
for the media and the coaches and student-athletes. The SID/media coordinator should make
personal contact with key media in the area to try to generate features and/or columns prior to
the competition, as well as interest television stations in the meet.
Social Media Blogging Policy
A credentialed media member may blog or provide updates via social media during any NCAA
championship event, provided that such posts do not produce in any form a “real-time”
description of the event (i.e., any simulation or display of any kind that replicates or constitutes
play-by-play of a material portion of an event, other than periodic updates of scores, statistics or
other brief descriptions of the event) as determined by the NCAA in its sole discretion. If the
NCAA deems that the credentialed media member is producing a real-time description of the
contest, the NCAA reserves all actions against the credentialed media member, including but not
limited to the revocation of the credential.
Championship Records
NCAA championship records are available in PDF format at NCAA.org. Once you are logged
onto the site, hover over the “Championships” link at the top of the page. A drop-down menu
will appear. Click on “Stats and Records.” Scroll down the page to the Championship Records
section and click on the appropriate sport.
Credentials
The host institution SID is responsible for issuing media credentials and parking passes. It is
recommended that the host institution SID/media coordinator send a mailing to member
institution SIDs explaining the media credential policy and credential application procedure.
If you are producing your own credentials, the “Conditions Placed on Use of Credentials” should
be placed on the back of all credentials. That text, located at NCAA.com/media, should also be
visible at credential pickup.
The following is a sample of the types of credentials that can be produced, if applicable:
•
All Access – For event management-type people who need access to every area, including
game surface.
22
•
Event Management – For event management staff who does not need all access (based on
space and demand, it may not be necessary to produce a staff and an all access pass).
•
Media – For members of the media to provide them access to press areas (press box, media
room, interview room, locker rooms (postgame only).
•
Participant – For student-athletes, coaches, equipment managers (essentially anyone in the
official travel party).
•
Photo – For still photographers and television camera operators (if the contest is not going to
be televised) to allow them access to appropriate areas [playing surface, locker rooms
(postgame only), press box and media room].
•
SID – For sports information directors of the participating teams (may allow access to media
areas and locker rooms as needed).
•
Television Network – If competition is going to be televised by ESPN, Turner Sports, etc.,
those entities should have their own credential to allow them to specific places such as the
truck compound.
It is up to the tournament director to determine which areas may be accessed with each
credential type.
Credential Qualification and Acceptance
Preliminary-Round Site – Preliminary-round/site media coordinators should send a credential
request form to members of the local media to determine who will be covering the event.
** Working credentials will not be mailed. The media coordinator should issue credentials
individually at an appropriate site at the venue or at the designated headquarters hotel. A
government-issued photo ID is required to pick up credentials. Credentials are non-transferable
and will only be issued to the person whose name appears on the credential. Credential pickup
for others is not allowed.
Internet Policy
The NCAA website, NCAA.com, serves as the official online resource for NCAA
championships.
The NCAA and its partners own the Internet rights to all of its 89 championship events. Rights
include live statistics, video and audio streaming, electronic commerce, and post-event footage
use. The NCAA and its partners own all game action, practice footage, press conferences, oneon-one interviews or any other content on the NCAA website.
Internet Live Statistics
The NCAA reserves the right to deny permission to produce live statistics for NCAA
championship play. In the event the NCAA takes on the responsibility of producing a live
statistical representation from an NCAA championship event, no other entity will be
23
permitted to do so. Live statistics are considered a protected right as part of a bundled rights
agreement, referenced above. For clarification purposes, a live statistical representation
includes play-by-play, score updates, shot charts, updated box scores, photos with captions,
etc.
In the event the NCAA does not produce live statistics for a specific championship, the host
institution is given priority to produce exclusive live statistics. The host institution will be
given the same exclusivities the NCAA would reserve for its rights holder in such an
instance.
Once it is determined that neither the NCAA or the host institution plan to exercise their
exclusive rights, the ability to produce live statistics will be granted – on a non-exclusive
basis – to each participating school. A “participating school” is defined as a school playing in
the same event at a specific site.
In each case, no commercial advertising is permitted within the live statistics window, unless
permission is specifically granted by the NCAA.
Championship Website Guidelines
For preliminary or regional round hosts that would like to develop their own championship
websites, all content should be approved through Durenka Robie ([email protected];
317/917-6222).
News Film and Mini Cams
Please visit http://www.ncaa.com/broadcast for updated information related to television, video
and ENG policies.
Webcasting
The NCAA encourages all hosting institutions to provide live statistics/webcasting capabilities
through NCAA.com. The host SID will be contacted by NCAA.com personnel to verify
connections and feeds prior to each round to be hosted. A host planning to do either live stats or
webcasting must do all games at the site and not just the host team’s games.
(Note: The NCAA strongly encourages hosts that webcast during the regular season to webcast
all rounds hosted at the site.).
Apply for NCAA Internet streaming rights online at www.ncaa.com/rights-request. Questions
about Internet streaming can be directed to Nate Flannery (phone 317/917-6523;
[email protected]).
Space Requirements
Adequate seating should be designated for media, with limited deck access. A working media
room must be available, equipped with facsimile machines and telephones; a copier also may be
a necessity if another copier is not available in the facility. Internet access for the media is
required. An interview area should also be established.
24
Distribution of Information
The SID/media coordinator should ensure that the media is included in the timely distribution of
programs, heat sheets and results.
Media Guide
A media guide should be provided to the media attending the championships.
Merchandise
Event1 is the official merchandiser for NCAA championships. As the official merchandiser they
service all 89 NCAA championships and have rights to championship venues, ancillary events
and first right of refusal of all NCAA hotel properties. Any merchandise or material bearing any
name, logo, trademarks or service marks of the Association that is sold or distributed at an event
sponsored or administered by the Association must have the prior approval of the NCAA. No
such merchandise or material will be sold by anyone except as designated by the NCAA. For
NCAA an official licensee list, please visit NCAA.org/Championships/Corporate Partners.
(Note: this is on the membership side of NCAA.org and you must log on to access the
information.) All hosts will receive merchandise to sell on practice and competition days.
Team Orders
Participants at the zone diving meets will have the opportunity to pre-order merchandise.
Neutrality
Host institutions should keep in mind that an NCAA event is not a home event. Neutrality is
important; therefore, such items as host institutional signage should not be used to create a
"home" atmosphere. Traditional pre-meet or between-meet activities are not permissible (e.g.
tossing items to the crowd, permitting mascots to lead "trains" through the crowd, etc.)
Programs
IMG College will be responsible for all program production including layout and design,
advertising, printing, vending and distribution to championship sites. No competing publications
are permitted at NCAA events without prior permission of the NCAA and IMG College. The
championships host should not include expenses or revenues for programs in the championships
budget and/or financial report. All program contents are subject to NCAA approval.
Digital programs will be produced and available for anyone to download at no cost from
www.ncaa.com. Programs can be downloaded to mobile phones, iPads or computers and may be
shared electronically at no cost. The host sports information director will receive more
information regarding the digital programs after student-athletes are selected to the
championships.
25
Safety and Security
The security threats, catastrophic events and communicable disease outbreaks of recent past and
present serve as an important reminder to ensure that contingency information is accessible.
Hosts should prepare plans for any type of emergency situation, including inclement weather and
evacuation procedures. A best practices document has been created to aide hosts in preparing a
safety and security plan for the meet. This document can be found on the Championships Bid
and Profile System page. Hosts must submit a safety and security plan to the NCAA point
persons prior to the start of competition.
Crowd Control
The responsibility of crowd control rests with meet director. Competing institutions are expected
to communicate with their students and other fans to encourage enthusiastic support within the
confines of good sportsmanship. Artificial noisemakers, air horns and electronic amplifiers shall
not be permitted, and such instruments shall be removed from the competitive and spectator
areas. Bands, or any component thereof, shall not play while the competition is in progress. The
meet director is responsible for enforcing these provisions.
The following crowd control statement should be read by the public address announcer prior to
the start of the event:
"The NCAA promotes good sportsmanship by student-athletes, coaches and spectators.
We request your cooperation by supporting the participants and officials in a positive
manner. Profanity, racial comments or other intimidating actions directed at officials,
student-athletes, coaches or team representatives will not be tolerated and are grounds for
removal from the site of competition. Also, consumption or possession of alcoholic
beverages is prohibited."
Deck Access
Access to and from the pool deck and changing areas should be closely monitored at all times
Personnel
At least one uniformed security guard (not necessarily uniformed police) must be in attendance
throughout the championships. It is recommended that additional security is available to monitor
the crowd control. Additionally, adequate personnel must be available for the respective areas
that require deck pass access (on deck, media, hospitality, etc.).
Tickets
Hosts should work with the NCAA point persons to finalize the ticket prices for the
championships, if admission will be charged.
Printing
Commercial identification on ticket backs to offset printing costs is permitted; however, the
NCAA staff must approve all designs. Identification is limited to one logo or the name of the
commercial entity. Under no circumstances may a “coupon promotion” be included as part of the
ticket or ticket-back advertising (e.g., advertising a discount on goods or services by presenting
the ticket stub).
26
Host institutions using a computerized ticket system should advise the NCAA of the fact before
tickets are printed.
See Appendix A for language that must be on the ticket back.
Volunteers
Volunteers must be 18 years of age or older and must sign a volunteer release waiver.
Individuals with driving responsibilities MUST be 25 years of age or older.
Student-athletes or prospect-aged individuals MAY NOT be recruited in any way different than
general public volunteers. The LOC cannot make a specific volunteer presentation to studentathletes of the host institution/conference. Student-athletes and prospect-aged individuals may
apply to volunteer in the same manner as individuals from the general public. Student-athletes
and prospect-aged individuals must be selected by the same criteria as the general public
applicants.
Waivers
Each volunteer must sign a waiver of liability prior to the start of the championship (Appendix
B). If there is a written agreement governing their service, a release component must be added to
it if one does not already exist. After the championship is completed, please collect all waivers
and keep them on file in case requested.
27
APPENDIX A
STANDARD TICKET BACK DISCLAIMER LANGUAGE
Updated 8/4/11
The ticket back language should be placed on the back of the ticket stub, but if it cannot be done (e.g., no new ticket
stock is produced), this language must at a minimum be posted at all ticket windows for patrons to see, be included
as an insert with the ticket mailing, etc. Patrons must be put on notice regarding the restrictions.
If you receive a request for a variance in the standard ticket back language or if there is anything sport or facility
specific that should be included, please consult with Josh Logan and copy Jay Rossello on any correspondence. In
addition, if the championships event uses an official, authorized secondary ticket seller (e.g., PrimeSport), please
also consult Josh and Jay on any correspondence.
NOTE: For Point of Sale (POS) ticket stock, please remove the yellow highlighted language below. For preprinted
ticket stock, please choose either the red or green statement from the yellow highlighted language below and delete
the other verbiage.
NOTE: Re-entry policy - if patrons are allowed to re-enter the facility, please edit the green highlighted “No readmittance” language as needed.
THIS TICKET IS A REVOCABLE LICENSE
USER ACCEPTS RISK OF INJURY
The ticket purchaser/holder (“Holder”) voluntarily assumes all risk of property loss and personal injury arising
during its use and/or during the event for which the ticket is issued. Management may revoke the license and eject
or refuse entry to the Holder for violation of these terms and conditions, facility rules, illegal activity or misconduct.
Holder may not go into the competition area or other restricted area, or interfere in any way with the play of the
contest. Any Holder interfering with the play of the contest may be subject to ejection from the facility. Holder
consents to all searches of person or property as a condition of entry and confiscation of prohibited items. Tickets
reported as lost or stolen may not be honored and may not be replaced nor the price refunded. This ticket may not
be duplicated. Holder may not solicit contributions or distribute literature on the premises. Every person, two years
of age and older, must have a ticket to enter the facility. Entry will be at the facility’s discretion, unless proof of age
is provided. Those under two must be accompanied by a person with a valid admission ticket. Every person,
regardless of age, must have a ticket to enter the facility. Unless specifically authorized in advance by the NCAA,
this ticket may not be offered in a commercial promotion or as a prize in a sweepstakes or contest. This ticket may
not be sold or resold above face value except in approved instances solely by companies authorized by the NCAA to
do so. Persons selling or reselling tickets in violation of any applicable city, county or state regulations, ordinances
or laws may be subject to arrest and prosecution. Persons violating NCAA ticket resale policies may face sanctions
including but not limited to loss of future ticket privileges. Access to the facility (or substitute facility) by any
person other than the original purchaser of this ticket may be denied. If access is denied, no refund of the ticket
price will be due. No refunds or exchanges will be permitted. No re-admittance. Unless otherwise expressly
authorized by applicable law, no firearms or weapons are permitted on these premises for NCAA championships and
events, excluding authorized law enforcement officers. Failure to abide may subject you to ejection as well as other
applicable discipline or action. The foregoing shall not limit the applicable equipment used in and for fencing and
rifle competitions in accordance with NCAA rules, at the venues for such competitions. Holder may not bring
alcoholic beverages, bottles, cans or containers, laser pointers, irritants (e.g., artificial noisemakers), video recording
devices or strobe lights onto the premises. Promotional items (e.g., shakers, cups, flags, etc.) with commercial
slogans or identification also are prohibited. Noncommercial signs, flags or banners that, in the opinion of the
NCAA, reflect good sportsmanship, can be held by one individual and do not block the view of other ticket patrons,
are permitted. No signs, flags or banners of any size may be affixed to the facility. Holder shall not sell, transmit or
aid in transmitting any description, account, picture, recorded transmission, video recording or other reproduction of
the contest to which this ticket is issued. Holder expressly grants the NCAA and its licensees the right to use
Holder’s image or likeness in connection with any live or recorded transmission or reproduction of such event. The
NCAA may choose to relocate the event to another facility, with or without notice, and without liability, to Holder.
The NCAA shall not be responsible for punitive, incidental, consequential, or special damages. The Holder of this
ticket agrees not to take any action, or cause others to take any action, which would infringe upon the NCAA’s
rights. Purchase or use of this ticket constitutes acceptance of these terms and conditions.
TIMES ARE SUBJECT TO CHANGE
23
APPENDIX B
ASSUMPTION OF RISK, RELEASE AND WAIVER OF LIABILITY AND INDEMNITY
AGREEMENT
Event: ___________________________________________________ (the “Event”)
Participant’s Name (Please print): _______________________________ (the “Participant”)
Participant’s Age: _____________
In consideration for permitting Participant to participate as a volunteer in the Event as
directed by the relevant staff, the undersigned, for themselves, and for their respective heirs,
personal representatives and assigns, agree as follows:
Assumption of Risk: The undersigned hereby acknowledge and agree that they understand
the nature of the Event; that Participant is qualified, in good health, and in proper physical
condition to participate therein; that there are certain inherent risks and dangers
associated with the Event; and that, except as expressly set forth herein, they, knowingly
and voluntarily, accept, and assume responsibility for, each of these risks and dangers, and
all other risks and dangers that could arise out of, or occur during, Participant’s
participation in the Event.
Release and Waiver: The undersigned hereby RELEASE, WAIVE, DISCHARGE AND
COVENANT NOT TO SUE the National Collegiate Athletic Association and its member
institutions, the host entities and the host city, and each of them, their officers and
employees, (collectively, the “Releasees”), from and for any liability resulting from any
personal injury, accident or illness (including death), and/or property loss, however caused,
arising from, or in any way related to, Participant’s participation in the Event, except for
those caused by the willful misconduct, gross negligence or intentional torts of the above
parties.
Indemnification and Hold Harmless: The undersigned also hereby agree to INDEMNIFY
AND HOLD the Releasees HARMLESS from any and all claims, actions, suits, procedures,
costs, expenses, damages and liabilities including, but not limited to, attorney’s fees, arising
from, or in any way related to, Participant’s participation in the Event, except for those arising
out of the willful misconduct, gross negligence or intentional torts of the above parties.
Permission to Use Likeness: The undersigned further agree to allow, without compensation,
Participant’s likeness to appear, and to otherwise be used, in material, regardless of media form,
promoting the National Collegiate Athletic Association, and/or its championships, events and
activities, including those of its representatives and licensees.
Severability: The undersigned expressly agree that the foregoing assumption of risk, release
and waiver of liability and indemnity agreement is intended to be as broad and inclusive as is
permitted by the law of the host state and that if any portion thereof is held invalid, it is agreed
that the balance shall, notwithstanding, continue in full legal force and effect.
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Acknowledgment of Understanding: The undersigned have read this assumption of risk,
release and waiver of liability and indemnity agreement, and have had the opportunity to ask
questions about the same. The undersigned fully understand this assumption of risk, release and
waiver of liability and indemnity agreement, that the undersigned are giving up substantial rights
in connection therewith, and that its terms are contractual, and not a mere recital. The
undersigned acknowledge that they are signing this agreement freely and voluntarily.
_____________________________________________________
Signature of Participant
Date
_____________________________________________________
Signature of Parent/Guardian of Minor
Date
_____________________________________________________
Signature of Parent/Guardian of Minor
Date
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APPENDIX C
Diving Protest Procedure
-
At the coaches meeting, a meet committee must be designated who will hear and decide
all protests.
-
The diving sub-committee members for each region are automatically on the meet
committee; the additional members must be nominated or can volunteer to be part of the
meet committee; however, there should be no more than five (5) total meet committee
members. If there are more nominations or volunteers than necessary, names will be
drawn out of a hat. The meet committee shall have fair representation (i.e., two coaches
from the same conference should not be allowed if there are more than five conferences
in the zone, etc).
-
If a protest should occur, the protesting coach should find a member of the meet
committee to turn in the protest form.
-
Protests must be received within 30 minutes of the final diving results of that particular
event.
-
A member of the meet committee must call Katie Holmes (317/410-4443) or Mary Berdo
(317/966-6472) to communicate what the protest entails.
-
The meet committee will review and vote on the protest; if a protesting coach is involved
with the meet committee, they should remove themselves from discussion and voting.
-
The meet committee will communicate back to the protesting coach what action they
agreed upon. All protests are final once action has been taken.
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APPENDIX D
NCAA Diving Protest Form
This protest form must be complete in full and submitted to the meet committee not later than 30
minutes after the final diving results of which the protest is applicable. Protests must be acted
upon by the appropriate meet committee. The decision of this committee is final. Any protest
before, during or immediately after a race should be resolved at the earliest opportunity, but not
later than immediately following the current session.
Institution:
Coach Name:
Coach Cell Phone Number:
Student-Athlete Name:
Event:
Current Date:
Current Time:
Applicable Rule:
Situation Being Appealed:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
___________________________________
Justification for Appeal:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
__________________________________________
Committee Decision – Approved:______________ Denied: ________________
Appeal Meet Committee Signature:________________________________________
Date:________________________________________________________________
NCAA/9/5/13/MB/KH:lmg
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