Competitive Team Manual Revised January 2014

Competitive Team Manual
Revised January 2014
Revised January 2014
TABLE OF CONTENTS
Introduction……………………………………………………………….…………………………………..3
Philosophy
Players
Competitive Environment
Coaching Applications……………………………………………………………………………………….4
Coaching Staff
Development and Qualifications…………………………………………………………………………......5
Fields and Schedules
Team Official Registration
Coach Responsibilities and Requirements………………………………………………………………….5,6
Tryouts………………………………………………………………………………………………………..6
Team Selection
Under-Age Players Playing Up
AP’s (Alternate Players)
Competitive Team Meetings…………………………………………………………………………………7
Uniform and Track Suits
Player and Team Registration General Requirements ………………………………………………………8
New Player Registration……………………………………………………………………………………..8
Temporary Player Registration
Carding an GCSC House League Player…………………………………………………………………….9
Player Release and De-Carding
Player Transfer, Player Transfer to the G. Caboto Soccer Club
Player Transfer from the G. Caboto Soccer Club
International Transfers……………………………………………………………………………………….10
Discipline and Control
Coaches Responsibilities
League, District and OSA Discipline……………………………………………………………..10,11
Tournament Participation…………………………………………………………………………………….11
Travel and Exhibition Games
Exhibition Games
Forms Available (Club OSA number can be found here)
Insurance
Rep Training Camps………………………………………………………………………………………….12
Finance Policy
Purpose, Compliance, Fundraising, Key Policies
Budgeting Procedures……………………………………………………………………………...12,13
Insurance Coverage……………………………………………………………………………………………13
GCSC Codes of Conducts…………………………………………………………………………………….14
Parent Code of Conduct
Fair Play Code for Parents………………………………………………………………...14,15
Player Code of Conduct…………………………………………………………………………..15-17
Fair Play for Players………………………………………………………………………….17
Coach/Manager Code of Conduct
Fair Play Code for Coaches…………………………………………………………………..18
ACKNOWLEGMENT (please print and sign for ALL Coaching Staff on your team)……………………….19
2
Introduction
This Policy Manual contains the established set of rules and guidelines relating to the Competitive (Rep) Program. In
order to deliver consistent programs, it is important that everyone follow these Policies as well as our Club By-Laws and
Club Code of Conduct. The Policies are for your benefit in helping you throughout the year. For additional information
on our By-Laws, Code of Conduct, other Policies and the G. Caboto Soccer Club Strategic Plan, see the Club’s web site
at www.cabotosoccer.com. Links are maintained from the website to other soccer sites such as the CSA, OSA
and various Ontario leagues where applicable/relevant published rules can also be found.
Philosophy
Whether they are in a Recreational program with our affiliates (South Windsor Youth Soccer Club or McAuliffe Park
Soccer), or within Caboto Soccer’s Competitive (Rep) Development programs, every player within Caboto Soccer
deserves the opportunity to develop their abilities to their fullest extent. Those players who are further along in their
development at this particular point in time become part of our Competitive (Rep) Development programs. That being
said, those players still have a great deal of learning to do. Skill development in youth soccer is more important than
winning, and we at G. Caboto S.C. firmly stand by this, especially between the ages of 8 to 13. We do not and cannot
expect a young soccer player to win before they have acquired the skills with which to be successful. Winning and losing
is all part of an athlete’s development at the latter stages. G. Caboto Soccer Club will focus its resources on skill
development. As players mature, they need to be given the freedom to move up or down the competitive
spectrum; depending on what environment best meets their developmental needs.
Players
Any player (and his or her parents) interested in being part of the Competitive (Rep) Program at G. Caboto Soccer Club
must agree to this philosophy, and must have a clear understanding that their development is ongoing. It is important to
understand that selection to a team in a current year is not a permanent placement. Players develop at different
rates. Selection to an A, B or C team is simply an indication of where a player is in relation to his or her peers at
that particular point in time. Players who improve and develop will be given the opportunity to play at a higher level, if
it is the correct environment for their development. Likewise, players who do not continue to progress consistently may
need to move to a less competitive environment in order to fulfill their potential. The G. Caboto Soccer Club Competitive
(Rep) policy is that all players must be committed to skill development and the challenges of playing in a highly
competitive environment. Our goal is to provide each Competitive (Rep) player with the opportunity to play at a level
that meets his or her developmental needs. In order to create this environment and build a culture of skill development,
we expect all players being asked to move up or down to make themselves available to the enquiring team. If two teams
have a game on the same night, priority will be given to the higher team. Exceptions will be considered for vacations,
work, etc., but the player must make every attempt to play. Commitment to training is critical to the development of
the player, as a player will only get out of training what he or she puts in.
Competitive Environment
While competition is an important component of player development, a “win at all costs” mentality is not. The
development of players is most important. Focusing on skill development will give players the best chance to be
successful in the game over a sustained period of time. G. Caboto Soccer Club will create a competitive
environment that meets the needs of every player in the Competitive (Rep) program, and will allow players the
opportunity to develop in their own time.
3
Coaching Applications
1. Applications to coach a Competitive (Rep) or Select team must be made on the approved Club application form on or
prior to the date posted by the Club Head Coach or Club President.
2. Competitive (Rep) coaches shall be interviewed by the coach selection committee on or prior to the date set by the
Club Head Coach or Club President of the year prior to play if there is more than one application per team.
3. The coach selection committee will submit its recommendations for coaches at the next board meeting for approval.
4. Coaches, assistant coaches, and managers for these teams must follow rules and guidelines laid out by their
applicable leagues as well as the policies and procedures laid down by the G. Caboto Soccer Club, ECSA and OSA.
Any member flagrantly violating policies, procedures or guidelines may be subject to disciplinary measures.
5. A Competitive (Rep) or Select team coach must have their Level 1, 2 and 3 certificates or corresponding courses
(Active Start, Fundamentals, Learn to Train, or Soccer for Life), Respect in Soccer (Online Course), and Making
Ethical Decisions (MED) as outlined by the OSA.
6. The club will refund the course fee on completion of such courses, subject to the Coach being given charge of a
Competitive (Rep) or Select team based on the following formula. 50% will be reimbursed immediately and the
remaining 50% will be reimbursed following commitment to coach for a subsequent year.
Coaching Staff
1. Competitive (Rep) coaches and team officials will abide by the policies and procedures, in their current or
updated form, put in place by the G. Caboto Soccer Club Board of Directors.
2. Competitive (Rep) coaches must understand the G. Caboto Soccer Club Competitive (Rep) philosophy. Just as
we expect our players to strive for excellence and support the Competitive (Rep) philosophy, we also expect our
coaches to know, understand and support this direction.
3. Competitive (Rep) Coaches will select their team officials (Assistant Coach, Manager and Trainer) and submit
them to the Competitive Program Staff, who will submit for final approval with the G. Caboto Soccer Board of
Directors prior to being registered with the Club. Team officials must understand and sign an acknowledgement
of the G. Caboto Soccer Competitive Manual which explains the Competitive (Rep) philosophy.
4. Police Checks must be obtained and submitted to the Club by all Team staff. Police checks must be updated
every three years. (The Club will reimburse costs incurred on receipt of all original documents).
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Development and Qualifications
1.
Competitive (Rep) coaches are encouraged to continue their coaching education.
2.
G. Caboto Soccer will reimburse the costs in part or in full associated with registering for coaching courses, as per
the G. Caboto Soccer Club coaching development policy, as follows:
Fundamentals – 50% upon completion. Remaining 50% upon confirmation of coaching the following year.
Learn to Train - 50% upon completion. Remaining 50% upon confirmation of coaching the following year.
Soccer for Life - 50% upon completion. Remaining 50% upon confirmation of coaching the following year.
Pre-B – 33% upon completion. 33% upon confirmation of coaching for the following year. Remaining 33%
upon confirmation of coaching a third year.
e) Provincial B - 33% upon completion. 33% upon confirmation of coaching for the following year. Remaining
33% upon confirmation of coaching a third year.
f) National B - 33% upon completion. 33% upon confirmation of coaching for the following year. Remaining
33% upon confirmation of coaching a third year.
a)
b)
c)
d)
Please note that Pre-B, Provincial B, and National B and above candidates must be approved in advance by the G.
Caboto Soccer Club prior to registration and consideration for reimbursement.
3.
G. Caboto Soccer Club may conduct regular in-house coach development sessions and on-pitch coach mentorship
and support through the Head of Learning and Development.
4.
All Competitive (Rep) Coaches and Assistant Coaches must complete the ‘Respect in Soccer’ course, offered
through the OSA website, and submit their certificate number to the club prior to the commencement of the
summer season.
Fields and Schedules
In the case of Competitive (Rep) teams, league schedulers and the G. Caboto Soccer Club Director of Scheduling shall
assist in the assigning of venues. The Director of Scheduling shall also assist, when requested, in securing practice
facilities. Teams may be required to share practice fields. No one shall use any venue without the authorization of the
Director of Scheduling. To ensure you there are no leagues conflicts with tournaments, graduations, etc. the team Coach
or Manager must submit a list of available dates with the applicable league as required.
Infractions and Violations
All violations and infractions during the course of a Competitive game shall be dealt with in accordance with the Rules
and Regulations of the ECSA.
Team Official Registration
1.
2.
Team officials (Rep Coach, Assistant Coach, Manager and Trainer) must register with the Club, who then
registers all team officials with Essex County Soccer Association (ECSA).
A team official must be issued an ‘OSA Registrant Book’ which shall have the effective date of registration for
that specific team for that specific season, validated by the District Association (ECSA).
Coach Responsibilities and Requirements
1.
All coaches must schedule a meeting with players and/or parents before the season to set individual and team
objectives and to implement necessary committees. Competitive (Rep) Coaches must explain/outline team policy
for all parents (i.e. team rules for players and parents, tournaments schedule , budgets, estimated overall cost per
player, practice schedule, fundraising, etc).
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2.
Appoint your team officials. REMEMBER to update your Information Form with the Club, as only registered
and approved officials are covered by liability and accident insurance.
3.
We recommend that All female teams should have a minimum of one female (legal age or 19+) as a Team
Official.
4.
Coaches must attend all scheduled G. Caboto Soccer Club Competitive (Rep) Coaches Clinics and meetings.
5.
Competitive (Rep) Coaches or team official must submit a complete player roster with the names of all players
they plan on carrying for the upcoming season.
6.
At least one member of each team must be certified in basic emergency first-aid. G. Caboto Soccer
Club provides certification for coaches/managers who are in need of it. Teams will be given an
emergency medical kit that must accompany the team to all matches and training events.
Tryouts
G. Caboto Soccer Club acknowledges that anyone has the opportunity to try out for a G. Caboto Soccer Club Competitive
(Rep) Team at the given tryout dates as advertised on the G. Caboto Soccer Club website.
Team Selection
All registered players must be permitted equal opportunity to try out for their targeted team. For the players not selected
the coach shall:
a) inform the player in confidence, as soon as possible;
b) in the event a player is a youth all discussions shall be in the presence of the player’s parents or guardians;
c) provide the reason for non-selection and inform the player of the next best opportunity for him/her;
d) inform and provide player details to the coach of the secondary team (if any) and;
e) In the event the player wished to terminate his/her membership, the coach must advise the player of their right
to a refund subject to the guidelines laid down. Try outs are to be held during the months of September and
October and are to be scheduled by the Director of Coaching and the Director of Scheduling. Advertisements
with regard to the tryouts are to be posted with the local media and on the G. Caboto Soccer Club website no
later than 14 days prior to the date of the first try out. All requests for a try out prior to the try out dates must
be honoured.
Under-Age Players Playing Up
The G. Caboto Soccer Club policy maintains that players will play within their respective age group in order to create
equal opportunity for all members. Periodically, a player may be identified as being significantly ahead of their peers
from a development perspective. If a Competitive (Rep) coach feels that one of his or her players is of such quality, the
player should be brought to the attention of the Club Technical Director for assessment. In all cases however, the
applicable policies of the Long Term Player Development Program and Ontario Soccer Association will take priority.
AP’s (Alternate Players)
The following protocol will be in place when players are called up to play at a higher competitive level:
(all call up’s must be registered with G. Caboto Soccer Club)
 Rep A teams will call up players from the Rep B team. (if applicable)
 Recreational Players will play up after permission from the respective Recreational League and that player is
properly registered with the District.
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Competitive Team Meetings
Head Coaches are responsible to attend or have a team representative attend all G. Caboto Soccer Club Competitive
Coach meetings held quarterly at a minimum. All coaches are asked to attend the Annual General Meeting.
Uniforms and Track Suit
1. The G. Caboto Soccer Club colours for Competitive (Rep) and Select teams shall be (main body)
Royal Blue and White with gold accents if available for Home Jerseys and (main body) White and
Royal Blue with gold accents if available for Away Jerseys. The G. Caboto Soccer Club Board of
Directors will be responsible in selecting uniforms appropriate for Club and Team use.
2. The official G. Caboto Soccer Club logo must be clearly visible and shall be located / depicted on
the left breast. Numbers shall be stitched or silk screened on the back of the jerseys.
3. The Competitive (Rep) team and Select team uniforms shall consist at minimum of jerseys, shorts and socks
to be supplied by the Club and must conform to the official competitive shirt as chosen by the G. Caboto
Soccer Club Board of Directors.
4. Sponsorship Logos are not permitted on G. Caboto Soccer Uniforms unless exclusively approved by the G.
Caboto Soccer Club Board of Directors.
5. The team uniform shall be ordered by the member of the Board of Directors identified by the Club as the
person in charge of uniform procurement (Equipment Manager) who shall in turn liaise with the uniform
supplier selected by the Board of Directors. The uniform supplier is selected based on an RFP process every
two years.
6. Uniforms must be worn at all times during all regular season, playoff and tournament matches.
7. All teams will receive one goalie uniform.
8. Uniforms are the property of the G. Caboto Soccer Club and must be returned at year end to the Equipment
Manager unless prior arrangements are made. Once the two year cycle for uniforms is completed, G. Caboto
Soccer collects the uniforms for donation to charity organizations deemed suitable by the G. Caboto Soccer
Club. Players/Parents may choose to keep their uniforms but Caboto Soccer requests a $10 donation to be
provided in lieu of uniform donation.
9. Third Jerseys can be purchased but must adhere to G. Caboto Soccer Club colour schemes as outlined in (1)
above. Exceptions can be made for special circumstances with permission from the Club President. Third
Jersey’s may contain sponsorship logos.
10. Team Tracksuits may be purchased at a team’s expense but the G. Caboto Soccer Club requests that Club
colours be adhered to. G. Caboto Soccer Club will reimburse G. Caboto Soccer Logo embroidery or
screening up to a maximum per suit fee of $5.00.
11. Sponsorship logo deemed appropriate for the age of the team may be included on Tracksuits or Bags
purchased by the team.
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Player and Team Registration
The registration requirements described below are accurate, to the best of the club's knowledge, at the time this policy was
issued. Updates will be published as appropriate but coaches need to validate current registration requirements based on
the league of play. For example, a League may establish a deadline after which a player registering on a team is not
eligible to play in competitions organized by that league.
General Requirements
1. After fall tryouts, every player selected to participate in a G. Caboto Soccer Club Competitive (Rep) program
must accept their place in the program by paying the corresponding program fee. This fee is traditionally
collected during the registration day scheduled in March of the following year.
2. Every player and team official must be registered with the OSA prior to participating in any soccer program under
the jurisdiction of the OSA. Only the Club Registrar can register team officials or players.
3. A player is registered only after his/her registration has been validated by the OSA's computerized registration
system and the effective date of registration is the day after the registration has been data entered in the OSA's
computerized registration system.
4. Each Competitive (Rep) player shall be issued with a Player Book or ‘OSA Registrant Book’ for the ages deemed
appropriate by OSA/ECSA and shall have the effective date of registration, to a specific team for a specific
season. The coach is responsible for having it available at all games (including league, cup, tournament and
exhibition games) for presentation however, the player book is property of the player. Failure to present such
document on request shall render the player ineligible to play in that game.
5. All Competitive (Rep) Players must be entered in the OSA’s computerized registration system before Player
Books are forwarded to the ECSA for validation.
New Player Registration
All Competitive (Rep) players must have an OSA Registrant Book. Each Head Coach or team manager will be provided
with an appropriate number of books to properly register their players.
Temporary Player Registration
1.
A player may play for a team to which he/she is not registered only under one of the following conditions:
 He/she plays within the same Club for a higher level Club Team than the Club Team to which he/she is
registered;
 He/she plays for a team for which the club is affiliated with
 He/she plays with a Trial Permit. A Trial Permit is a temporary registration with the OSA that shall only used
by players who are not registered with the OSA or another Provincial Association.
 A Trial Permit entitles a non-registered player to play two games for a registered team during
a 15- day period, subject to the competition rules, at league games, exhibition games, and
tournament games but not in cup games.
 A player may only be issued one Trial Permit to play for any one Club.
 A player playing while using a Trial Permit must also obtain an OSA Registrant Book
2.
In all cases in which a player is playing under one of the conditions above, the player must possess an OSA
Registrant Book and have such document available for presentation at the game in which he/she is playing.
Failure to present the Registrant Book shall render the player ineligible to play in that game.
3.
In order to meet the higher level requirement referred to above, a team must be:
a) registered in a higher age classification;
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c) registered in a higher team classification (Competitive vs. Recreational)
d) playing in a higher league level; or
e) playing in a higher division of the same league
4.
Where a Competitive (Rep) player is ‘playing up’, the coach seeking to borrow a player must first gain approval
from the Club Head Coach and Head of Player and Development. The Player must bring their player book to the
game and the coach must ensure that the player book is returned to the player at the end of the game.
5.
A League or District Association, or the competition rules, may impose limitations on the use of temporary
players, provided that the limitations are applied consistently. Note that a team is not allowed to use more than
three temporary players in most leagues.
Carding a South Windsor Youth Soccer Club or McAuliffe Park Soccer Recreational Player
1. In order to roster a Recreational Affiliate player as a Competitive (Rep) Player after June 1, the coach must first
get the approval of the Club President.
2. When borrowed for a tournament, the time played per day may not exceed that as described by the OSA
Tournament rule (in the event that the borrowed player has a Recreational commitment the same day).
3. A player must be registered with a Player Book to be eligible as a call up player (in the ages where a player book
is required). A recreational player shall remain part of the recreational team.
4. Please note that the player’s recreational games are first priority.
Player Release and De-Carding
1.
A Release Form must be completed for any player who is released from a competitive team or the
Club releases a recreational player.
2.
Player wanting to sign with a new team must follow the Transfer procedure.
Player Transfer
Requirements for transferring players can be modified at any time. As such, the transfer requirements described below
are accurate, to the best of our knowledge, at the time this policy was issued. Updates will be published as appropriate but
coaches should validate current transfer requirements at the appropriate time with the Club Registrar.
Player Transfer to the G. Caboto Soccer Club
1.
The player must complete a Player Transfer form.
2.
The player must fill out the form as per instructions and have the G. C Registrar or President sign the Transfer
Form.
A new Player Book validation page must be completed, and the player must pay the G. Caboto Soccer Club
Registration Fee.
3.
Player Transfer from the G. Caboto Soccer Club
1. No person, club or team shall limit unreasonably the right of a player to transfer to the team of his/her choice. If a
transfer is denied, the player may appeal to ECSA
2. The team receiving the player must obtain the Transfer Form.
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3. Competitive (Rep) Coaches must include a note with the Transfer Form if the player has any outstanding or
potential fines due to Red and Yellow Cards.
4. The G. Caboto Soccer Club Registrar or President must sign the fully completed transfer form.
5. The Transferring player is not eligible for any registration reimbursement as per the Registration reimbursement
policy.
International Transfers
1. The FIFA rule applies to all players, 12 years of age and older, who have registered in another country.
2. An international transfer player will only be permitted to register to play in Ontario after an International Transfer
Certificate has been received by ECSA.
3. It is the responsibility of the team Coach/Manager to ensure that the National resident status of the player they
wish to register is checked and the relevant International Transfer document is obtained and processed.
4. An International Transfer Application Form, available from the ECSA, can be requested through the Club
Registrar. FIFA and the country of origin process the form.
Discipline and Control
Coaches’ Responsibilities
1. All Competitive (Rep) Coaches are responsible for the conduct of their team, individual players, and parents,
friends of players or walk-on fans/supporters. REMEMBER that conduct control applies to home and away
games.
2. G. Caboto Soccer Club Competitive (Rep) Players must at all times conduct themselves not only to the letter of
the FIFA laws but also the spirit of the Laws (See G. Caboto Soccer Club Codes of Conduct and Fair Play Code).
3. Game officials are instructed to approach the Head Coach when they feel the fans are not conducting themselves
properly. It is then the responsibility of the Head Coach to ask the fan(s) to behave in a proper manner or exit the
field. If the behavior pattern does not improve the game official may abandon the game.
4. Competitive (Rep) coaches and Clubs can be fined for inappropriate conduct of fans. Make every effort to
educate the parents of your team that the club will have zero tolerance for abusive and unruly conduct
5. Players, Coaches and team officials are responsible for the payment of all fines against them. If a player does not
pay their fine(s), the team is responsible for the payment. If the payment is not made, the team’s status within the
Club will be placed in jeopardy.
6. Coaches can only coach from within the designated technical area and cannot walk up and down the touchlines
providing instruction.
7. Parents must be directed to the opposite side of the field from the players.
8. Only carded and certified officials who are listed on the game sheet may sit in the player bench area.
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League, District and OSA Discipline
1. The Club Head of Discipline must be informed IMMEDIATELY of any pending discipline case(s) against the
Coach or any team official.
2. When any G. Caboto Soccer Club Competitive (Rep) Coach or any other registered member of your team is asked
to appear before any League, District or OSA discipline board or committee, they must have a G. Caboto Soccer
Club Representative present.
3. The team must pay for all fines levied against any team member (officials and players) including any fees
associated with the fine or discipline hearing. G. Caboto Soccer Club shall not be responsible for any fines. The
leagues will fine the Club who in turn will adjust the team account accordingly. If found guilty in any discipline
case, the team may be fined by the Club on top of any other possible fines or suspensions from the Leagues or
governing bodies.
4. The team is responsible for payment of bonds, if the bond is forfeited due to any disciplinary penalty or for any
other reason.
5. If a player is suspended, the team is responsible for having player books stamped.
6. Discipline dates are published by each league.
Tournament Participation
Teams who wish to participate in tournaments either in Ontario or outside the Province cannot do so without prior written
approval from the Club. Participation in such tournaments must have a clear benefit to the development of the team’s
players. If approval for participation is granted, the necessary travel permits and documentation must be sought from the
OSA. Please contact the Club Registrar for more specific information. Links to all approved Ontario tournaments are
found on the Ontario Soccer Association Website.
Travel And Exhibition Games
1.
For teams entering tournaments, or playing in exhibition games that are NOT within the Essex County Area, a
travel permit is required. These permits are now being processed on‐line through the OSA and ECSA.
2.
Prior to applying for a travel permit outside of Ontario, the Head Coach of the team planning such
participation must get a written permission from the Club President or Registrar.
3.
If the team is traveling to a tournament, the team will bear the cost of accommodations for the coach, if the
coach does not have a child on the team.
An application for a travel permit that conflicts with Ontario Cup and/or Elite Camps will require specific exemption from
the Club President.
Exhibition Games
1.
Permission is required, at least two weeks in advance; if a visiting team from outside ECSA will be playing an
Exhibition Game.
Forms Available
1.
2.
3.
Application to Travel Form for Tournaments outside Ontario & Exhibition Games (ATF)
Application to Travel Form for Tournaments within Ontario (ATF – Ontario)
Application to Host Exhibition Games (AHEG)
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To access the OSA website, go to: http://www.ontariosoccer.ca/Forms.htm
Information required for every travel permit





G. Caboto Soccer Club OSA# CD0908
District: DT0009 Essex County Soccer Association
E-mail a copy of all applications to travel to Club Registrar
Subject line: Application to Travel, Name of Tournament and Team Name
If the Tournament or Exhibition Game is not listed on the OSA website as sanctioned you MUST attach
the authorization form or letter confirming the event is sanctioned by the appropriate Club, District,
Provincial/State and/or National authority(ies).
Insurance
Teams must purchase additional insurance for out-of-Province or out‐of-country travel. Proof of insurance must be given
to the Club prior to the team being issued the approved travel permit.
Competitive (Rep) Training Camps
Attendance at G. Caboto Soccer Club Competitive (Rep) Training Camps is strongly suggested for all Competitive (Rep)
players.
Finance Policy
Finances for each team are based on the budgets approved by the G. Caboto Soccer Club Board of Directors. When
reimbursements are required within that approved budget, receipts must be provided to the Treasurer. A lack of receipt
will result in no reimbursement. G. Caboto Soccer Club has its finances professionally reviewed on a yearly basis.
Purpose
To ensure all monies collected for team(s) are allocated, processed and banked properly – to ensure team management
flexibility & accountability for team financial viability.
Compliance
Applicable to all Team managers and Team Head coaches receiving and banking funds collected on behalf of their
players. Teams must utilize the club budget operating system and procedures to update, maintain and monitor funds
collected and distributed.
Budgeting Procedures
1.
Team budgets should be created and submitted to the parents. G. Caboto Soccer Club will provide support if
necessary.
2.
Each team should create and submit a budget of expected expenditures to parents before the first team
practice or during the pre-season parents’ presentation.
3.
Players are to be charged enough to cover: club fees, league fees if any, travel fees, Tournament fees, extra
uniforms if required, practice equipment, etc.
4.
At the beginning of the season parents are to receive a clear outline of the team’s policy regarding the
spending of monies received from sponsors and fundraising activities.
5.
Team budgets are to include: cost of operating team for the season.
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6.
After the players’ selection, each coach is responsible for appointing a team manager to oversee the team
finances and accountability for the good financial health of the team.
7.
All teams must open their bank account at a club approved banking institution. (Caboto name can’t be used)
i. The club will provide a list of approved and suggested institutions, if necessary
ii. If a team requires approval for institutions that are not on the approved list, a team can request
exemption in writing providing reasons.
8.
All team funds withdrawals are to have two (2) authorized signatures.
9.
Any monies obtained through sponsorship or fundraising activities must be used for the purpose
they were intended and may not be refunded to individual families at any time.
10.
Teams should provide a mid‐season update of team finances to members of the team.
11.
Any equipment purchased through team funds remains the property of the team.
12.
13.
No player should be denied the opportunity to play on a Competitive team due to financial constraints.
Teams may carry over no more than $100 from one season to the next (i.e. outdoor to indoor). New players
will be required to pay for their training and will not be funded by the carryover funds.
A player who chooses to leave the team/Club after their first game (exhibition or League) is not entitled to
any refund
14.
Insurance Coverage
1. G. Caboto Soccer Club has acquired insurance for all registered players in the Club. Guest players practicing, or
trying out through the season, must be formally identified or registered with the Club’s Registrar.
2. The OSA’s insurance coverage will commence on the day the completed registrations, acceptable to the District
Registrar (ECSA) are received in the District Office.
3. Registrations acceptable to the District Registrar means forms are properly completed and contain all requested
information. This includes full address information and home phone number. Incorrect data will likely void
insurance coverage.
4. The coverage will expire December 31st of the following year.
5. Coverage includes players listed for the Outdoor Season and Indoor training/practice sessions for the next season.
6. Accident claim forms are available from the G. Caboto Soccer Club. The claimant must submit all
insurance claims directly to the OSA’s insurance company’s office. Dental claims are NOT eligible if
the player has not been wearing a mouth guard.
7. Do not de‐register a player who is filing a claim, since the coverage will then be void.
8. Teams MUST purchase additional insurance when playing Out -of-Province or Out -of-Country.
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G. Caboto Soccer Club Codes of Conducts
G. Caboto Soccer Club employs and enforces Codes of Conduct for its players, parents, coaches and referees that
must be followed and upheld by all.
All players must abide by the G. Caboto Soccer Club Fair Play Code for Players and the Code of Conduct, which are as
follows:
G. Caboto Soccer Club Parent Code of Conduct
I realize that participation on a team is a privilege and not a right, and because of this, I will Conduct myself according to
the following Code of Conduct:
Parents and spectator’s expectations and attitudes have a significant bearing on a child’s attitude towards:




Other Players
Officials
Managers
Spectators.
G. Caboto Soccer Club will ensure that parents and spectators within the club are always positive and encouraging
towards all of the players—not just their own—and will encourage parents and spectators to:






Applaud the opposition as well as their own team
Avoid coaching the child during the game
Refrain from shouting and screaming
Respect the referee’s decisions
Give attention to each of the children involved in soccer not just the most talented
Give encouragement to everyone to participate in soccer.
The club will ensure that parents/spectators agree and adhere to the Code of Conduct and OSA Screening Handbook.)
Fair Play Code for Parents
All parents must abide by the GCSC child plays sport for his or her enjoyment, not for mine.
1. I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility or violence.
2. I will teach my child that doing one’s best is as important as winning, so that my child will never feel defeated by
the outcome of a game/event.
3. I will make my child feel like a winner every time by offering praise for competing fairly and trying hard.
4. I will never ridicule or yell at my child for making a mistake or losing a competition.
5. I will remember that children learn best by example. I will applaud good plays/performances by both my child’s
team and their opponents.
6. I will never question the officials’ judgment or honesty in public.
7. I will support all efforts to remove verbal and physical abuse from children’s sporting activities.
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8. I will show appreciation for the volunteer coaches who give their time to provide sport activities for my child. I
understand and will abide by the G. Caboto Soccer Club Fair Play Code for Parents.
9. I will:
a)
b)
c)
d)
e)
Comply with rules, policies and procedures of the team and Club as they apply to me
Familiarize myself with the Laws of the Game
Support the coach, manager and the team
Volunteer my services and talents to the club when possible
Discuss my child
i.
only with the coach
ii.
not with the manager or any other person
iii.
only at a time mutually agreed upon with the coach
iv.
never prior to, during or directly after a game
Coaches are not to be approached by parents at training or games either before or afterwards concerning players. This is a
time for both the coach of the team and the players to be focused on the task at hand. If you have a coaching concern
please contact the coach via phone or e-mail to arrange a meeting at a mutually agreeable time.
Further, I will never:
(1) Engage in dissent directed toward an official, coach, parent or player. Referees are not to be abused in
any way.
(2) Engage in any kind or type of unsportsmanlike conduct with any official, coach, player or parent.
(3) Interfere at any time with the duties and responsibilities of the coach or manager, including no
coaching from the sidelines during games or practices.
Player Code of Conduct
I realize that participation on a team is a privilege and not a right, and because of this, I will adhere to the following code
of conduct.
Obligations toward the game
A player should:
1.
Make every effort to develop their own sporting ability, in terms of skill, technique, tactics and stamina.
2.
Give maximum effort and strive for the best possible performance during a game, even if the team is in a
position where the desired result has already been achieved.
3.
Set a positive example for others, particularly young players and supporters.
4.
Always have regard to the best interests of the game, including where publicly expressing an opinion on the
game and any particular aspect of it, including others involved in the game.
5.
Not use inappropriate language.
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Obligations towards the Team
A player should:
1.
Make every effort consistent with Fair Play and the Laws of the Game to help the team win.
2.
Resist any influence that might, or might be seen to, bring into question commitment to the team winning.
Respect for the Laws of the Game and Competition Rules
A player should:
1.
Know and abide by the Laws, rules and spirit of the game, and the competition rules.
2.
Accept success and failure, victory and defeat, equally.
3.
Resist any temptation to take banned substances or use banned techniques.
Respect towards Opponents
A player should:
1.
Treat opponents with due respect at all times, irrespective of the result of the game.
2.
Safeguard the physical fitness of opponents, avoid violence and rough play, and help injured opponents.
Respect towards the Match Officials
A player should:
1.
Accept the decision of the Match Official without protest.
2.
Avoid words or actions that may mislead a Match Official.
3.
Show due respect towards Match Officials.
4.
Should show respect by shaking the hand of all Match Officials.
Respect towards Team Officials
A player should:
1. Abide by the instructions of their Coach and Team Officials, provided they do not contradict the spirit of this
Code.
2. Show due respect towards the Team Officials of the opposition.
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Obligations towards the Supporters
A player should:
1.
Show due respect to the interests of supporters.
G. Caboto Soccer Club Fair Play Code for Players
1.
I will participate because I want to, not just because my parents or coaches want me to.
2.
I will play by the rules, and in the spirit of the game.
3.
I will control my temper – fighting and “mouthing off” can spoil the activity for everybody
4.
I will respect my opponents.
5.
I will do my best to be a true team player.
6.
I will remember that winning isn’t everything - that having fun, improving skills, making friends and doing
my best are also important.
7.
I will acknowledge all good plays/ performances – those of my team and of my opponents.
8.
I will remember that coaches and officials are there to help me. - I will accept their decisions and show them
respect. (Taken from First Steps, First Kicks Publication by the Canadian Soccer Association)
G. Caboto Soccer Club Code of Conduct for Coaches/Managers
All coaches will embrace the philosophy that the game is a game of enjoyment. It is played not only in the pursuit of
excellence, but to promote a healthy lifestyle in the social, mental, and physical development of the player. All coaches
are to lead by example, and should therefore follow the same expectations of conduct as the player.
A Coach/manager must:
1.
Be committed to improve the performance of the players and the team physically and mentally.
2.
Provide a high quality soccer program for players with a positive environment/atmosphere.
3.
Be thoroughly acquainted with FIFA Laws of the Game and they must keep attuned to the sound principles of
coaching.
4.
Respect all human beings i.e. players and officials. Opponents and officials must be treated with respect.
5.
Encourage players to win within the laws of the game.
6.
Be enthusiastic and positive. They must ensure that they are generous with praise when deserved.
7.
Maintain the high standards of personal conduct and fair play.
8.
Never be involved in any circumstances that are offensive or suggest sexual connotations, nor be alone with
any player at any time.
The club will ensure that Coaches and Manager are made aware of and agree to adhere to the Code of Conduct for
Coaches and Managers.
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Fair Play Code for Coaches
1.
I will be reasonable when scheduling games and practices remembering that young players have other
interests and obligations.
2.
I will teach my players to play fairly and to respect the rules, officials and their opponents.
3.
I will ensure that all players get equal instruction, support and playing time.
4.
I will not ridicule or yell at my players for making mistakes or for performing poorly.
5.
I will remember that children play to have fun and must be encouraged to have confidence in themselves.
6.
I will make sure that equipment and facilities are safe and match the players ‘ages and abilities.
7.
I will remember that children need a coach they can respect. I will be generous with praise and set a good
example.
8.
I will obtain proper training and continue to upgrade my coaching skills. (Taken from First Steps, First Kicks
Publication)
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G. Caboto Soccer Club Competitive Team Manual
Acknowledgment
I have read and understand the Competitive Program Manual for our
Club, G. Caboto Soccer, and agree to abide by the terms set forth herein.
Team:
Name Printed:
Date
Signature:
Name of Registrar
Signature of Registrar:
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