docProcurement of TYRE & O Ring for Reach Stackers cranes... CONTAINER CORPORATION OF INDIA LTD. (A Govt. of India Undertaking)
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Procurement of TYRE & O Ring for Reach Stackers cranes... CONTAINER CORPORATION OF INDIA LTD. (A Govt. of India Undertaking)
CONTAINER CORPORATION OF INDIA LTD. (A Govt. of India Undertaking) OPEN TENDER NO.: CON/ ICD/DER/ TECH/RST/TYRE/2014 FOR Procurement of TYRE & O Ring for Reach Stackers cranes at ICD / DADRI, U.P. Last Date & Time for receipt of Tender Form:15:00 hrs on 11/11/2014 Date & Time for Opening of the Tender: 15:30 hrs on 11/11/2014 Office of General Manager (Technical), CONTAINER CORPORATION OF INDIA LIMIED, INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311. Regional Office Executive Director NORTH CENTRAL REGION, 502, P-5, OCEAN PLAZA, SECTOR – 18, NOIDA, U.P 201301 Regd. Office. Container Corporation of India Limited CONCOR BHAWAN, C-3, Opp. Apollo Hospital, Mathura Road, New Delhi–110076 1 NOTICE OF TENDER OPEN TENDER No. CON/ ICD/DER/ TECH/RST/TYRE /2014 1. Sealed single bids are invited by Executive Director from established, experienced & reliable manufacturers or/and from their authorized dealer for the Supply of 36 Nos. of size 18 x 25, 40 PR RST Tyre and 41 Nos O Ring 18x25 for RST (Container handling Crane), as per the following details: Item No. 1 02 Product Description Tyre ( Lugs Pattern) TYRE SIZE 18X 25 , 40 PR, O Ring O Ring 18x25 for RST Tyre SPECIFICATION Application SIZE 18X 25 , 40 PR, LUGS PATTERN E4 (IND4 - DEEP TREAD), O Ring 18x25 for RST Tyre 2. Bid Security (Earnest Money) Deposit 3. Cost of Tender Document * 4. Date of sale of Tender 5. Date and time of Submission 6. Date and time of opening 7. Place of Opening 8. Minimum Average Annual Turn over Industrial/Port application supported Quantity 36 Nos BY CERTIFICATE OF MANUFACTURER Industrial/Port application supported 41 Nos BY CERTIFICATE OF MANUFACTURER Rs 71,103/- (INR) Rs.2,000 (INR) plus 14% VAT in the form of Demand Draft drawn in favour of “Container Corporation of India Ltd” payable at New Delhi 13/10/14 to 10/11/14 between 11.00 hours to 17.00 hours on all working days in GM/Tech’s office. 11/11/2014 (up to 15.00 hours – Indian Standard Time) 11/11/2014 (at 15.30 hours – Indian Standard Time) Office of General Manager (Technical), CONTAINER CORPORATION OF INDIA LIMIED, INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH 201311 1.42 Crores • Tender Document can be purchased from the office of the General Manager (Tech) at the abovementioned address between 11.00 to 17.00 Hrs. on all working days. CONCOR shall not be responsible for any postal delay. Complete tender papers duly accompanied with requisite EMD shall be received in the office of GM (Tech) as per date and time mentioned above and shall be opened in presence of the tenderers or their authorized representative. • The Bid Document can also be downloaded from the website of CONCOR, i.e. www.concorindia.com, However, the intending bidders who use downloaded Bid Document should submit the document sale price of INR 2,000/- + 14% VAT by way of Demand Draft in favour of “Container Corporation of India Ltd.”, payable at New Delhi at the time of submission of bid. 2 • Downloaded bid submitted without Demand Draft of INR 2000/- + 14% VAT would be summarily rejected. Prospective Bidder, who downloads the tender document from website, should also visit CONCOR’s website, regularly, for any addendum/corrigendum, if any, till the time of opening of the bid. Addendum/corrigendum shall not be Published in new papers.CONCOR shall not be responsible for any printing error in the downloaded tender document. Office of General Manager (Technical), CONTAINER CORPORATION OF INDIA LIMIED, INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311 3 Tender No. CON/ ICD/DER/ TECH/RST/TYRE /2014 Date: ___________ M/s. ___________________ ________________________ ________________________ Dear Sir, SUB: Open Tender for Supply of TYRE & O Ring of Reach Stackers cranes at ICD / DADRI, U.P Container Corporation of India Limited invites sealed bids from authorized agencies for Supply of TYRE & O Ring for Reach Stackers cranes at ICD / DADRI, U.P The bids are to be submitted duly complete as per requirements detailed in the tender document. 1. Details of Bid: a) Bid Reference: CON/ ICD/DER/ TECH/RST/TYRE/2014 b) Last date & time for receipt of bid : 15:00 hrs on 11/11/2014 c) Date & Time for opening of the bid : 15:30 hrs on11/112014 d) Place of opening of bid e) Address for communication: : Office of General Manager (Technical), CONTAINER CORPORATION OF INDIA LIMITED INLAND CONTAINER DEPOT-DADRI, TILAPATA, GREATER NOIDA DISTT: GAUTAMBUDH NAGAR, U.P-201311. Office of General Manager (Technical), CONTAINER CORPORATION OF INDIA LIMITED INLAND CONTAINER DEPOT-DADRI, TILAPATA, GREATER NOIDA DISTT: GAUTAMBUDH NAGAR, U.P-201311. 2. Bidding procedure a) All bids must be delivered to the office of the.GM/Tech, ICD/Dadri, U.P. not later than 15.00 hrs on 11/11/2014 in a sealed cover and will be opened at 15:30 hrs on the same day in the presence of the bidders’ representatives who choose to attend the opening. b) All bids must be accompanied by an Earnest Money for the amount of Rs.71,103/in the form of a bank draft issued by Nationalised / Scheduled Bank payable at Delhi/. c) Bids not accompanied by Earnest Money will be summarily rejected. Note: Fax/Telex and incomplete offers will be rejected. The Container Corporation of India Ltd., reserves the right to accept or reject any or all bids received at their absolute discretion without assigning any reasons whatsoever. 4 SECTION – I INSTRUCTION TO TENDERERS 1. GENERAL INSTRUCTIONS. 1.1 Container Corporation of India Ltd. (A Government of India Undertaking), Inland Container Depot, DADRI, New Delhi, INDIA (hereinafter referred to as “CONCOR”) invites offers from the reputed manufacturer or/and authorized agencies for “Supply of Tube less Tyre Size 18 x 25, and O Ring 18x25 for RST Tyre as per specification mentioned in scope of work of the section – IV and in the tender notice All offers on the prescribed format should be submitted before the time and date fixed for the receipt of offers as set forth in the tender Document. Offer received after the stipulated time and date, are liable to be rejected. All information in the offer must be in English or Hindi. Information in any other language must be accompanied by its authenticated translation in English; failure to comply with this may render the offer liable to be rejected. In the event of any discrepancy between an offer in a language other than English and its English translation, the English translation will prevail. All correspondence should be addressed only to the General Manager/Tech, Container Corporation of India, Inland container depot-dadri, Tilapata, greater noida Distt: Gautam Budh nagar, U.P-201311.If the tenderer shall have any doubt as tothe meaning of any portion of the conditions or of the specifications, drawings or plans, he shall (before submitting the tender) obtain written clarification from office of General Manager/Tech, Container Corporation of India, Inland Container Depot, DADRI, U.P. 1.2 1.3 1.4 2.0 QUALIFYING REQUIREMENT OF BIDDERS . 2.1 The bids should be submitted by manufacturer or his authorized dealers 2.2 A Performance Statement as per Annexure - 3 , giving a list of major supplies of Tyres and “O” Ring effected in the last three years , giving the details of Purchaser’s name and address, order No. and date and the quantity supplied and whether the supply was made within the delivery schedule. The bidder should have supplied of similar Size Tyre and O Ring through single order of amounting to Rs. 23.71 Lakhs in a year during previous 36 months from opening date of tender or total Tyres and “O” Ring of Rs. 35.56 Lakhs during 36 months from the date of opening date of tender 2.3 Audited Financial statement for the last three years shall also be furnished 2.4 The bidder shall promptly furnish further capacity/capability, if required by the Purchaser. 2.5 Bidders not submitting the requisite information may note that his offer is liable to be ignored. 5 information regarding his 3.0 EARNEST MONEY 3.1 Earnest Money for an amount of Rs.71,103/- shall accompany the bid. The Earnest Money shall be in any of the following forms: - 3.1.1 A crossed Bank Draft in favour of Container Corporation of India Ltd. from a Nationalized/Scheduled Commercial Bank in India, payable at New Delhi (India). 3.1.1. A crossed Cashier’s Cheque or Certified Cheque in favour of Container Corporation of India Ltd. from a Nationalized/Scheduled Commercial Bank in India (preferably in New Delhi) and payable at New Delhi (India). 3.1.2 An irrevocable Bank Guarantee issued by a Nationalized/Scheduled Indian Bank acceptable to the Purchaser in the form provided in the Bidding Document (Annexure- 4) valid for 30 days beyond the validity of the bid i.e.150 days from the date of opening of Bids. 3.1.3 For bidder’s guidance in complying with the requirements of the bank guarantee, a checklist at Annexure-4.1 is provided. Bidders submitting bank guarantee as bid security are also required to submit the checklist duly filled along with the bank guarantee. 3.2 The Earnest Money kept in a separate sealed envelope should be marked “Envelope-1, Earnest Money” on the top of the envelope. 3.3 The Earnest Money shall remain deposited with CONCOR for the period of 120 days from the date of opening of tenders or finalisation of tender, whichever is later. If the validity of the offer is extended, the earnest money deposit shall also extended, falling which the offer after the expiry of the aforesaid period shall not be considered by CONCOR 3.3.1 In exceptional circumstances, the Purchaser (CONCOR) may solicit the bidder’s consent to an extension of the bid validity period. The request and responses thereto shall be made in writing and to be despatched by email / fax / cable followed by a post confirmation. If a Bidder accepts to prolong the period of bid validity, the bid security shall also be suitably extended for corresponding period. However, a Bidder may refuse such request without forfeiting its bid security. A Bidder granting the request will neither be required nor permitted to modify its bid. 3.4 No interest will be payable by CONCOR on the Earnest Money Deposit. 3.5 The Earnest Money deposited is liable to be forfeited by CONCOR in full: - 3.5.1 If the bidder withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of his offer. 3.5.2 If the Bidder does not accept the correction of its bid price pursuant to Clause 4.11 of Section-I. 6 3.5.3 If the successful bidder, whose offer has been accepted should give their acceptance to Purchase Order within 15 days of issue of Purchase Order and furnish Contract Performance Guarantee (Performance Security Deposit) as specified in Clause-9 of Section-III (Terms and Conditions) within 30 days from the date of issue of Purchase Order. 3.5.4. If the successful bidder fails to complete accept the Purchase order in accordance with Clause- 11.0 of Section-II within the stipulated period. 3.6 The Earnest Money of successful bidder will be returned after the Contract Performance Guarantee as required by Clause 10 of Section II General Condition of Contract and Clause-9.0 of Section-III, Terms and Conditions, is furnished. 3.7 CONCOR will return the Earnest Money of all unsuccessful bidders as promptly as possible as but not earlier than 30 days after the expiration of the period of bid validity prescribed by CONCOR 3.8 Any tender not accompanied by the specified Earnest Money of Rs.71103/- (INR) as per Clause-3.1 having validity for a period of 120 days, plus 30 days claim period in case of Bank Guarantee i.e. 150 days, shall be summarily rejected. 3.9 The micro and small enterprises (MSEs) registered with any of the following: a. b. c. d. e. f. g. I. II. III. District industries centers. Khadi and village industries commission, Khadi and village industries board, Coir Board, National small industries corporation, Directorate of handicraft and handloom, Any other body specified by ministry of micro, small and medium enterprises MSME, shall be given the benefits as mentioned below subject to submission of valid registration for tendered item and verification from the respective authority. Issue of tender sets free of cost, Exemption from payment of earnest money (EMD), Price preference up to 15% to MSE’s over the quotation of large scale units. 4. SUBMISSION OF OFFERS. 4.1 4.2 All offers shall be either type written or written neatly in indelible ink. Any individual(s) signing the tender or other documents connected therewith should specify whether he is signing as i) Sole proprietor of the concern or as attorney of the sole proprietor. ii) Partner/s of the firm duly authorised to sign the tender. iii) Authorised representative of the company. All prices and other information like discounts etc. having a bearing on the price shall be written both in figures and words in the prescribed price bid as per schedule of price of Section- V. 4.3 7 4.4 All bidders or their representatives must bring with them an authority letter on the letterhead of the bidder, duly signed by authorised signatory, to attend the tender opening, failing which they will not be allowed to attend the opening of the tenders. 4.5 Offer should be addressed to the General Manager/Tech, Container Corporation of India Ltd., Inland Container Depot, Dadri, U.P-201311. The envelope should indicate the tender No. and due date of its opening and should also indicate the tenderer’s complete address. Offers shall be as per clauses given in the Bid Documents. However, the tenderer shall indicate his acceptance or otherwise against each clause and sub-clause of the tender. For this purpose, the tenderer shall enclose a separate statement indicating only the deviations from any clause or sub-clause with full justification in the format shown at Annexure- “A”. CONCOR, however, reserves the right to accept or reject these deviations and his decision thereon shall be final.CONCOR may also modify the terms and condition based upon the deviations submitted by the bidders. The offer should be accompanied with the tender documents duly signed on all pages by the authorised signatory along with stamp/seal of the organisation. The tenderer should avoid ambiguity in his offer and his offer should be covering all aspects of the Scope of Work in conjunction with other conditions of the contract. The tender documents should be if applicable submitted along with all the relevant documents mentioned below: • The copy of registration for VAT /TIN as applicable. • Documentary evidence of past performance/proof i.e Copy of completion for supply of same tyres as per clause 2.2 of the section – I. In case of increase of government taxes at the time of delivery, CONCOR will pay the same on the production of proof for the same. Alternatively, if there is decrease in the taxes the contractor have to inform CONCOR and the tax amount will be paid accordingly. 4.6 4.7 4.8 4.9 4.10 4.11 At the time of opening of bid, arithmetic errors will be rectified on the following basis: • • • 4.12 If there is a discrepancy between the unit price and the total price, which is obtained by multiplying the unit price with quantity, the unit price shall prevail and the total price shall be corrected accordingly. If there is a discrepancy between the words and figures, the amount in words shall prevail. If the bidder does not accept the correction of errors, its bid will be rejected and the earnest money will be forfeited. IT MAY PLEASE BE NOTED THAT CONCOR RESERVES THE RIGHT TO: - (i) Extend the date of submission of the tender. (ii) Modify the terms and conditions of the Bid. (iii) Relax the tender conditions at any stage, if considered necessary for the purpose of finalizing the contract in overall interest of CONCOR. (iv) To negotiate the rates with the bidder whose offer is conforming Technical Specification and rate is lowest (i.e. L-1). 8 (v) Accept a tender for a part or whole of the quantity offered, reject any tender, may not accept lowest or any tender without assigning any reason. Any such action will not be called into question and the bidder shall have no claim in that regard against CONCOR. 4.13 The Tender received before the Time of opening but after due date and time of submission is Delayed Tender. The Tender received after the Specified time of opening of Tender is Late Tender. The. Tender received after specified date and Time of opening is Post Tender. The Delayed Tender, Late Tender and Post Tender will not be opened and summarily rejected 4.14 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the Bidder, in which case the person or persons signing the bid shall initial such corrections. Any interlineations, erasures or overwriting shall only be valid if they are initialed by the signatory(s) to the bid. 4.15 The tenders received shall be opened, in the presence of such of the bidders or their authorised representatives who may like to be present, at 15.00 hrs on the date and the location specified in the “Bid Invitation”. 4.16 The bidders representative, who will be present, shall sign in a register evidencing their attendance. 4.17 The bidders’ names, presence of Earnest Money Deposit, and such other details, as CONCOR, at its discretion, may consider appropriate will be announced at the time of opening of bid 5. Quantity Variation 5.1 The purchaser reserves the right to vary the quantity of the material tendered for by up-to plus/minus 30% either at the stage of ordering or at any stage during the currency of the contract 6. PRICES. 6.1 The prices quoted shall be final and not subject to any variation. CONCOR will not be liable to separately bear any of the expenditure directly or indirectly associated with the execution of the work. The prices should be quoted in the price bid proforma only. 7. ACCEPTANCE OF TENDER. 7.1 CONCOR may accept a tender for a part or whole of the quantity offered as per the qualifying criteria & others terms and conditions, reject the tender without assigning any reason and may not accept the lowest tender, without assigning any reason whatsoever. 7.2 The acceptance of tender will be communicated telephonically or through fax/E-mail subsequent to which the party should approach CONCOR for Collecting PO. 9 8. EFFECT AND VALIDITY OF OFFER. 8.1 The submission of any offer connected with these specifications and documents shall constitute an agreement that the tenderer shall have no cause of action or claim, against CONCOR for rejection of his offer. CONCOR shall always be at liberty to reject or accept any offer or offers at their sole discretion and any such action will not be called into question and the tenderer shall have no claim in that regard against CONCOR. 8.2 The offer shall be kept valid for acceptance for a minimum period of 120 (one twenty) calendar days from the date set for opening of tenders. 9. GENERAL. The tenderers must ensure that the conditions laid down for submission of offers detailed in the preceding paras, are completely and correctly fulfilled. Tenders, which are not complete in all respects as stipulated above, may be summarily rejected. 10. LAST DATE OF RECEIPT OF THE TENDERS. 10.1 The offers complete in all respects should reach the General Manager/Tech, Container Corporation of India, Inland container depot-dadri, tilapata, greater noida Distt: Gautam Budh nagar, U.P-201311.I, U.P, not later than 15.00 hrs on date ......... . 10.2 The tenders received shall be opened, in the presence of such of the tenderers or their authorised representatives who may like to be present, at 15.30 hrs. on ---/--2014, the date specified in the “Bid Invitation” and where practicable, the names of tenderers and the rates tendered by them will be read out 10.3 In case the due date for opening of tender is declared a Public Holiday, the tender will be opened at the same time and same location on the next working day. The tender may be submitted either in person or through Courier/post on or before --/---2014. However the postal delay, if any, will not be considered. Therefore the bidder should ensure the submission of the tender with in the stipulated date in time. 10.4 11. EVALUATION OF THE OFFERS 11.1 (i) CONCOR will examine the bids to determine whether these are complete, Earnest Money is in the requisite form and validity period is available, (ii) (iii) The validity of the bid is as per the Bid Document, The bid document has been properly “signed & stamped” by the authorised signatory and numbered properly, (iv) “Deviation Statement” or “Nil Deviation Undertaking” has been submitted as per annexure - A, 10 (v) No condition stipulated in any clause/sub-clause of Section -I ,Section-II, Section-III, and its associated annexure, (vi) Documents required to be submitted by the bidder vide Clause-12.0 of Section-II have been furnished, The prices have been quoted as per format given in Schedule of Price in Section - V, It conforms to that the quoted items is as per given specification and size in the tender, Performance Statement as per Annexure- 3, and Financial Capability to supply 36 Lugs pattern Tyres of required size and specification as per stipulated delivery period, past supply credentials and financial turnover for the last three years. (vii) (viii) (ix) 11.2 To assist the examination, evaluation and comparison of bids, CONCOR may, at its discretion, ask the bidder for clarification of its bid. The request for clarification and the response thereto shall be in writing and no change in price or substance of the bid shall be sought/offered or permitted. 11.3 CONCOR may waive off any minor infirmity or non-conformity or irregularity in a bid provided such waiver does not prejudice or affect the relative ranking of any bidder. CONCOR, however, reserves the right to accept or reject these deviations and its decision thereon shall be final and binding. 11.4 If required, bidders would be asked to give detailed analysis of their quoted cost, which the bidder shall furnish without any reservation. 11.5 CONCOR will issue the Purchase Order to the bidder whose bid has been determined to be the lowest evaluated bid conforming to the terms and conditions of various sections of the Bid Document. The rates finally accepted will be binding on both the parties and no change in the accepted rates will be permissible during the currency of the contract. 11 SECTION-II GENERAL CONDITIONS OF CONTRACT 1. Definitions. 1.1 In this contract the following terms shall be interpreted as indicated: i) “The Contract” means the agreement entered into, between CONCOR and the Supplier, as recorded in the contract form signed by the parties, including all the attachments and appendices thereto and all documents incorporated by reference therein; ii) “The Contract Price” means the price payable to the contractor under the contract for the full and proper performance of its contractual obligations: iii) “CONCOR” means the organization or its authorized representative, getting the Scope of Work implemented under this contract. iv) “The Contractor” means the individual or the firm undertaking the Scope of Work defined under this contract. 2. Inspections and Tests. 2.1 CONCOR reserves the right to carry out inspection at any point of time and it will be binding on the contractor to review/ replace the supply on being asked to do so by technically qualified representative of CONCOR. 3. Delay in Contractor’s Performance. 3.1 Any delay by the contractor in supply of Tyres, shall render the contractor liable for: a) Imposition of liquidated damages as brought out in the Special Conditions of Purchase order i.e the liquidated damages, L.D. will be applicable @ 0.5% per week (inclusive of part day) of delays beyond the stipulated completion period up to a maximum of 10% of the contract value. b) Termination of the Purchase order for default. 4. Termination by Default. 4.1 CONCOR may, without prejudice to any other remedy for breach of contract, by written notice of default sent to contractor, terminate the contract in whole or part: a) If the contractor fails to supply said Tyres within the time period specified in the Purchase order or within any extension thereof granted by CONCOR. b) If the supplier fails to perform any other obligation(s) under the contract. 12 4.2 In the event CONCOR terminates the Purchase order in whole or in part, CONCOR may get the supply upon such terms and in such manner, as it deems appropriate, goods and services similar to those undelivered, and the contactor shall be liable to the CONCOR for any excess costs for such similar goods and services. However, the supplier shall continue Performance of the supply to the extent not terminated. 4.3 In the event of failure of the supply, CONCOR may also debar the supplier for the future purchase, besides forfeiture the security deposits. 5. Force Majeure. 5.1 The Supplier shall not be liable for forfeiture of its liquidated damages or termination for default, if and to the extent that, its delay in performance or other failure to perform its obligations under the contract is the result of an event of Force Majeure. 5.2 For purposes of this clause, "Force Majeure" means an event not foreseeable and not controllable by human interventions and not involving the contractor's fault or negligence. Such events may include, but are not limited to, acts of CONCOR in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, earthquakes and freight embargoes. 5.3 If a Force Majeure situation arises, the contractor shall promptly notify CONCOR in writing of such conditions and the cause there of immediately. Unless otherwise directed by CONCOR in writing, the contractor shall continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event. 6. Termination for Convenience. 6.1 CONCOR may, by written notice sent to the supplier, terminate the contract, in whole or in part, at any time for its convenience. The notice of termination shall specify that termination is for CONCOR's convenience, the extent to which supply of material under the contract is terminated, and the date upon which such termination becomes effective. 6.2 In case of the same the portion of the purchase order that has been completed will be paid for by CONCOR at the contract terms and prices. For the remaining portion, CONCOR reserves the right to: a) b) Have any part of the same executed at CONCOR’s terms and prices. Cancel the balance quantity. 7. Resolution of Disputes / Arbitration. 7.1 If at any time, any question, dispute or difference whatsoever shall arise between the contractor and the container corporation of India Ltd with the meaning and operation of the contract, whether during the progress of the supply or after its completion, same shall be settled by arbitration at New Delhi in accordance with the rules of arbitration of Indian council of arbitration and the award made in pursuance thereof shall be binding on both the parties. 13 8. Notices. 8.1. Any notices given by one party to the other pursuant to the contract shall be sent by post or fax and confirmed in writing to the address specified; CONCOR - Office of General Manager (Tech), CONTAINER CORPORATION OF INDIA LIMIED, INLAND CONTAINER DEPOT, V&PO TILPATTA, DADRI, UTTAR PRADESH -201311. Supplier - (to be filled at the time of submission of tender). 8.2 A notice shall be effective when delivered or on the notice's effective date, whichever is later. 9. Taxes and Duties. 9.1 Contractor shall be entirely responsible for payment of all taxes, duties, license fees, etc., incurred until delivery of the contracted goods to CONCOR. 10. PERFORMANCE SECURUTY The successful bidder shall be required to submit performance guarantee equivalent to 5% of the Contract Price (Purchase Order Value) as per clause 9 of section III for supply of 36 Nos. of size 18 x 25, 40 PR lugs pattern tyres and 41 Nos O Ring 18x25 for RST (Container handling Crane) as per format given in Annexure-1 within 30 days of issue of Purchase Order. 11. SIGNING OF THE PURCHASE ORDER The bidder would be required to unconditional acceptance of Purchase Order. And submission of Performance Security as per clause 9 of section III. 12.0 DOCUMENTS REQUIRED TO BE SUBMITTED BY THE BIDDER – 12.1 The following documents need to be submitted by the bidder along with the Bid: - 12.1.1 Envelope-1 shall be boldly superscripted “ENVELOPE-1, EARNEST MONEY”and shall contain the following documents:(a) The earnest money in any forms mentioned in Clause-3.0 of Section-I, Instructions to Tenderers. If the bid security is in the form of a bank guarantee, it shall strictly be in accordance with the format as per Annexure-4 and shall also be accompanied by the checklist as per Annexure-4.1 duly filled 12.1.2 Envelope-2 shall be boldly superscripted “ENVELOPE-2, Schedule of PRICE FORMAT as per Section V” and shall contain the following documents:(a) The applicable Schedule of price format as per “Schedule of Price” of Section V. 12.1.3 Envelope-3 shall be boldly superscripted “ENVELOPE-3” and shall contain 14 the following documents:12.1.3.1 A copy of the current Permanent Account Number (PAN)/Tax IdentificationNumber(TIN) of the bidder/firm in case of indigenous bidder/firm, 12.1.3.2 Power of Attorney in support of the person or persons signing on behalf o the Bidder (Sole Proprietor) OR In case of PVT Limited/ Limited Company, an authenticated copy of the document, which authorises the signatory to commit on behalf of the Company, shall accompany the offer. 12.1.3.3 Note: Cancellation of any document such as Power of Attorney, Partnership Deed etc. shall be communicated forthwith to CONCOR in writing, failing which CONCOR shall have no responsibility or liability for such an action taken in the strength of the said documents submitted earlier or on the basis of the amended documents. 12.1.3.4 Letter of submission of tender, to be duly completed, stamped and signed as per Annexure-5. 12.1.3.5 Documents in support of Qualifying Requirement of Bidders as required in Clause 2.0. of Section - 1 Tender Document to be read, stamped and signed on all pages. Deviation Statement with respect to each clause/sub clause along with detailed justification as per Annexure-A. 12.1.3.6 12.1.3.7 12.2 No modification in the bid will be allowed subsequent to the deadline for submission. 15 SECTION-III SPECIAL CONDITIONS OF CONTRACT 1. GENERAL The following Special Conditions of Contract shall supplement the General Conditions of Contract (GCC). Wherever there is conflict these conditions will prevail over the GCC. 2. Delivery documents. I. Two copies of Invoice. II. Relevant warranty /guarantee certificate. III. Authorized certificate in case of bid is submitted by an authorized dealer of Manufacturer IV. Certificate issued by manufacturer that the tyres are for industrial application 3 DELIVERY SCHEDULE DELIVERY PERIOD (SHIPMENT SCHEDULE) - The delivery schedule would be as under: ITEM SCHEDULE OF DELIVERY PERIOD Quantity CONSIGNEE Supply of Tube less Tyre , Lugs pattern E4 Tyre, Size 18 x 25, Ply rating 40, (IND4 Deep tread) for industrial/port application supported by the certificate of manufacturer. Supply of O Ring, suitable for tyre Size 18 x 25, 40PR for industrial/port application supported by the certificate of manufacturer D D + 20 06 NOS D21 TO D + 30 10 Nos. D31 TO D + 45 10 NOS D46 TO D + 60 10 Nos. Office of General Manager (Technical)/, CONTAINER CORPORATION OF INDIA LIMIED, INLAND CONTAINER DEPOTDADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311 D TO D + 20 10 NOS D21 TO D + 30 D31 TO D + 45 TO 10 Nos. 10 NOS D46 TO D + 60 11 Nos. Total for Both item Tyres 36 nos and “o “rings 41 nos “D” is the date of issue of Purchase order “PO” is the Purchase order 16 Note : 1.The firm can offer better dispatch schedule. In such case the details will be finalized in mutual consultation with CONCOR and the Supplier. 2. Part supply can also be made with in the stipulated period. 4 DELIVERY DATE 4.1 The date of receipt of tyres at ICD/Dadri would be taken as “Delivery Date”. 5 WARRANTY. The supplier will submit the warranty/guarantee certificate for the supply of Tyre provided by them for the period of 12 months on pro data basis or more from the date of supply. 6 6.1 PAYMENT. Any of the payments terms to be accepted: (A) 100 % payment on receipt and acceptance of material in stores (B) 90% payments against documents through bank or directly against proof of dispatch balance 10 % payment will be made only receipt and acceptance of the material at Stores (C) Advance payment on submission of equal value of bank guarantee (BG) in special Case . 7. LIQUIDATED DAMAGES a. In the event of the supplier’s failure to deliver the specified quantity of items within the period fixed for such delivery in the specified delivery schedule in the Purchase order or tender documents, CONCOR may deduct or recover from the contractor as liquidated damages, L.D. @ 0.5% of the value of unsupplied items for each week or part of the week so delayed subject to maximum of 10% of the contract value. or the modified Contract value may be recovered from Vendor as liquidated damages and not by way of penalty 7.1 For the purpose of the Clause-7.0 of Section-III, the delivery shall mean the receipt of the tyres at ICD/Dadri. 8. Sub-contracting not allowed. Subletting of work or part is strictly prohibited. 9.0 PERFORMANCE GUARANTEE The Tenderer shall be required to furnish a performance guarantee of 5% (five percent) of the value of the contract, to be mentioned in PO in the form of a Bank Guarantee as per format enclosed as Annexure -1 within 30 days from the issue of Purchase Order. The Performance Bank Guarantee shall be from duly confirmed 17 by any Nationalized/Scheduled Commercial Bank in India (preferably located in New Delhi) or from any Nationalized/Scheduled Commercial Bank in India (preferably located in New Delhi). However Bank Guarantee from any Nationalized/ Scheduled Commercial Bank in India located in New Delhi would be preferred. The performance guarantee shall be in favour of “Container Corporation of India Ltd.”, New Delhi. The validity period of Performance Guarantee should be in conformity with the Guarantee/Warranty as per clause 5. of Section III Special Conditions of Contract and Annexure – 2 . The validity period of performance guarantee should taken into account the above mentioned warranty period i.e. 12 months or more from date of recipt/delivery date at ultimate destinations A chart indicating the projected validity period of performance guarantee is placed at Annexure-1. . 9.2 Extension of validity of Performance Bank Guarantee – As and when an amendment is issued as per Clause 7. Of Section III to the Contract extending the delivery period, the contractor, shall, within 15 (fifteen) days of receipt of such an amendment, furnish an amendment to the Performance Bank Guarantee rendering the same validity for additional corresponding period. 10. Repeat Order – Repeat order without calling fresh tender may be placed against previous orders with in 18 months from the date of issue of purchase order or 12 months from the date of completion of supply of the original order, which ever is earlier on the same terms & condition and Price. Any variation in price will not be considered for repeat order. 18 SECTION-IV SCOPE OF Supply S.NO. 01 02 Item Specification Quantity Supply of Tube less Tyre , Lugs pattern E4 Tyre, Size 36 Nos. 18 x 25, Ply rating 40, (IND4 Deep tread) for industrial/port application supported by the certificate of manufacturer. Supply of O Ring, suitable for tyre Size 18 x 25, 40PR 41 Nos for industrial/port application supported by the certificate of manufacturer 19 SECTION-V Schedule of Price S.NO. 1 2 3 4. 5. 6. 7. 9. 10 Item Specification Supply of Tube less Tyre , Lugs pattern E4 Tyre, Size 18 x 25, Ply rating 40, (IND4 Deep tread) for industrial/port application supported by the certificate of manufacturer. Supply of O Ring, suitable for tyre Size 18 x 25, 40PR for industrial/port application supported by the certificate of manufacturer Discount (If any ) Excise Duties Taxes Freight/Transportation upto ICD/Dadri - UP Other charges Total [(1+23+4+5+6+7)] in figure. Total amount in word. Quantity Unit Price in nos. 36 41 20 Amount ANNEXURE-A STATEMENT OF DEVIATIONS PROFORMA FOR STATEMENT OF DEVIATIONS FROM TENDER CONDITIONS The following are the particulars of deviations from the requirements of the tender documents. SN CLAUSE DEVIATION REMARKS (Including justification) 21 ANNEXURE-1 PERFORMANCE SECURITY FORM (To be stamped in accordance with the Stamp Act, if any, of the Country of the Issuing Bank) (Please see Clause-10.0 of Section-II and Clause-9 of Section-III) To: M/s Container Corporation of India Ltd. INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311 INDIA. WHEREAS................................. (Name of Supplier) ………………………………………………………………… hereinafter called "the Supplier" has undertaken, in pursuance of Contract No..........dated........... ... to supply 36 Nos of Tube less Tyre , Lugs patternTyre, Size 18 x 25, Ply rating 40 ,IND4(Deep tread) and 41 nos O Ring 18x25 for industrial/port application for RST (hereinafter called "the Contract"). AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognised bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of ……………………………..................................... (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limit of ..................…………………………………………............. (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the ........day of................ Signature Name Designation with Bank’s Stamp Witness : Date : …………………………. Address ……………………… ……………………… Signature : Name : Official Address : Note : 1 2. The stamp paper of appropriate value shall be purchased in the name of Issuing Bank. An indicative chart for working out period of validity of Performance Bank Guarantee is enclosed as Annexure-8 22 ANNEXURE – 2 INDICATIVE CHART FOR WORKING OUT PERIOD OF VALIDITY OF PERFORMANCE BANK GUARANTEE (Please see Clause-9 of Section-III – Terms & Conditions) SL: 1 PARTICULARS D 2 Submission of Performance Bank Guarantee within 30 days of issue of PO (As per Clause 10.0 of Section-II, General Condition of Contract of Bid Document) Commencement of Delivery of Tyres from D to D+ 60 3 6 Guarantee & Warranty period – 12 months from the date of delivery plus claim period of one month (As per Clause 3.0 & 5.0 of Section-III, Special Conditions of Bid Document) DATE Date of Issue of PO D + 30 D+ 60 D + 60 + 360 days = (D + 420) NOTE: 1. The Above period is indicative. In case of variation in issue of PO or delivery schedule, the final guarantee period may vary accordingly. 2. The Bank Guarantee should be as per Clause 9.0 of Section-III and Annexure- 1 of Bid Document 23 ANNEXURE-3 (Please see Clause –2.2 of Section-I, General Instructions to Tenderers) PROFORMA FOR PERFORMANCE STATEMENT Tender No. …………………… Date of opening ……………. Time ……………. Hours Name of the Firm ………………………………………………………………………………………………… SL. No. Order placed by (Full address of Purchaser) Order No. and date Description and quantity of Tyres Value of order Date of completion of delivery As per contract Remarks indicating reasons for late deliveries, if any Has the Tyres satisfactorily commissioned and is it giving trouble free service? Actual (Signature and seal of Manufacturer/Tender) Note: 1 -Supply order for the last 3 years, should be furnished. 24 ANNEXURE - 4 BANK GUARANTEE FORMAT FOR EARNEST MONEY (Please refer Clause-3.1.2 of Section-I, Instructions to Tenderers) (To be stamped in accordance with the Stamp Act, if any, of the Country of the Issuing Bank) Whereas (Name & address of bidder) (Hereinafter called "the Bidder") has submitted its bid dated (date of bid) for the supply of 36 Nos Lugs pattern Tyres of size 18x 25 and 41 nos O Ring 18x25 for RST machine(hereinafter called "the Bid"). KNOW ALL MEN by these presents that WE (Name of Bank) of (address of bank) having our registered office at (address of registered office of the bank) (hereinafter called the "Bank") are bound unto Container Corporation of India Ltd., having its office at ICD/dadri, CONTAINER CORPORATION OF INDIA LIMIED,INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311(hereinafter called "the Purchaser") in the sum of (amount of guarantee) for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this .......... day of …………….. (b) THE CONDITIONS of this obligation are: 1. If the Bidder withdraws or modifies its Bid during the period of bid validity specified by the Bidder on the Bid Form; or 2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity: (a) fails or refuses to execute the Contract Form if required; or fails or refuses to furnish the Performance Security, in accordance with Clause-10.0 of the General Condition of Contract and Clause 09.0 of Section-III, Terms & Conditions; we undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force up to and including thirty days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date. SPACE FOR BANK SEAL .........................………………………….………………......….. (Signature of the authorized official / s of issuing Bank with Name and Designation) Note : 1. The non-judicial stamp paper of appropriate value shall be purchased in the name of Bank, which has issued the Bank Guarantee. 2. A Bank Guarantee verification checklist is also enclosed as Annexure-4.1 for the guidance of the bidder. Bidder is required to fill up this form and enclose alongwith the bank guarantee. 25 ANNEXURE - 4.1 BANK GUARANTEE VERIFICATOIN CHECKLIST SL: I CHECKLIST YES Does the bank guarantee compare verbatim with standard CONCOR Proforma for BG a) Has the executing Officer of BG indicated his name, designation & power of Attorney No./signing power number etc. on BG. b) Is each page of BG duly signed/initialed by the executants, and last page is signed will full particulars as required in the CONCOR’s standard proforma of BG and under the seal of the Bank c) Does the last page of the BG carry the signatures of two witnesses alongside the signatures of the executing Bank Manager a) Is the BG on non-judicial stamp paper of appropriate value b) Is the date of sale of non-judicial stamp paper shown on the BG and the stamp paper is issued not more than six months prior to the date of execution of BG a) Are the factual details such as Bid Document No., Etc is mentioned b) Whether overwriting/cutting if any on the BG authenticated under signature & seal of executant. Is the amount and validity of BG in line with provisions of bidding document/contract. a) Is the Bank Guarantee issued from a Bank’s branch located outside India ? b) Has the Bank Guarantee been routed through the correspondent branch in India for due verification of the signature(s) of the executant(s)? (Applicable only if the answer to VI (a) is ‘YES’) Whether the BG has been issued/confirmed by a Bank as per relevant provisions of the bidding documents. II III. IV V. VI. VII. Date Place : : NO (Signature) ……………………… (Printed Name) …………………. (Designation) ……………………. (Common Seal) …………………… Note: Bidder/Contractor/Associate/Collaborator is required to fill up this form and enclose along with the Bank Guarantee. 26 ANNEXURE - 5 BID FORM (Please see Clause 12 .1.3.4 of General Condition of Contract, Section-II) To: M/s Container Corporation of India Ltd. INLAND CONTAINER DEPOT-DADRI TILAPATA, GREATER NOIDA, DISTT: GAUTAMBUDH NAGAR, UTTAR PRADESH -201311 INDIA. Dear Sirs, After examining/reviewing the bid documents for supply of 36 Nos Tube less Tyre , Lugs pattern Tyre, Size 18 x 25, Ply rating 40 ,IND4 (Deep tread) and 41 nos O ring 18x25 for industrial/port application for RST machine including Instruction to Tenderers , Section – 1, General Condition to Tenderers (Section-II), Special Condition Of Contracts (Section-III), Scope of work (Section-IV) and Schedule of Price, Section –V and others associated annexure, the receipt of which is hereby duly acknowledged. We confirm that this bid is valid for a period of 120 days from the date of opening of bid and it shall remain binding upon us and may be accepted by any time before the expiration of that period. If our bid is accepted, we will provide the Performance Guarantee equal to 5% (Five percent) of the contract price (Purchase order Value) for due performance within 30 (thirty) days of Purchase Order(PO). Until a final contract is prepared and executed, the bid together with your written acceptance thereof in your Purchase Order shall constitute a binding contract between us. We understand that you are not bound to accept the lowest price or any bid that you may receive. SEAL AND SIGNATURE DATE : ………………….. Duly authorised to sign bid for and on behalf of …………………… (SIGNATURE OF WITNESS) WITNESS NAME : ADDRESS : 27 CHECK LIST (Please see Clauses of “Instructions to Tenderers”) IMPORTANT NOTICE (1) The Bidders are requested to duly fill in the checklist. The checklist gives only certain important items to facilitate the bidder to make sure that necessary data, information as called for in the bid document has been submitted by them along with their offer. This however does not relieve the bidder of his responsibilities to make sure that his offer is otherwise complete in all respects. An incomplete offer is liable to be rejected. (2) Bidders are also required to submit copy of the checklist, duly marked, along with their offer. SN ITEM CHECK 1. Have you acquainted yourself of all the local conditions and factors? Yes / No 2. Have you submitted a complete offer? Yes / No 3. Have you deposited the prescribed EMD in the manner specified at Clause-3 Section-I of “Instructions to the Tenderers”. Submitted/Not Submitted 4. Schedule of price in prescribed Performa of Section-V of Bid Documents. Submitted/Not Submitted 5. Letter of Authority of the Signatory under clause 4.4 section-I Submitted/Not Submitted The authorised person signs with their seal each page of the tender offer and the Bid document. Individual signing the Tender Form / Bid Document must comply with Clause-4.7 , section-I of the Instructions to the Tenderers YES/NO Statement of Deviations from Tender Conditions as per special terms and condition and instructions to the bidder of Bid Documents as Annexure-A. Submitted/Not Submitted 8. Have you submitted other supporting documents which are essentially required for technical evaluation of the bids in terms of the “Instructions to Tenders”, Section -I Submitted/Not Submitted 9. Have your given your postal address of Section-II, “Instructions to Tenders” Yes / No 10.. Have you prepared the bid as per Section-I “Instructions to Tenders”? Yes / No 11 Have you complied of Section-I “Instructions to Tenders” ? Yes / No 12 Any other document asked by CONCOR as per the tender Submitted/Not Submitted 6. 7. If submitted, documents 13 Any other document which the tenderer considers relevant the Submitted/Not Submitted If submitted, documents 28 specify specify the
