SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Regular Public Meeting October 23, 2014

SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION
Regular Public Meeting
October 23, 2014
8:00 p.m. Public Session
(7:30 p.m. Executive Session)
CALL TO ORDER AND ROLL CALL:
MEMBERS PRESENT:
p.m
Mrs. Jeanne Cleary
Dr. Karen Kulikowski
Mr. Douglas Layne
Mr. Warren McFall
Ms. Charlotte Schirmer
Ms. Amy Winkler
Mrs. Betty Anne Woerner
Nancy Bauer, Vice President
Trip Whitehouse, President
MOTION FOR EXECUTIVE SESSION:
MOTION:
WHEREAS, the Board of Education must discuss subjects concerning personnel,
litigation and negotiations; and,
WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a
public meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions
which are permitted to be discussed and acted upon in private session pursuant to
P.L. 1975, Chapter 231,
IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in
private recess by this Board and administrative staff, and information pertaining
thereto will be made available to the public as soon thereafter as possible and once
the reasons for non-disclosure no longer exist.
MEMBERS PRESENT:
EXECUTIVE SESSION REPORT
PLEDGE OF ALLEGIANCE
Mrs. Jeanne Cleary
Dr. Karen Kulikowski
Mr. Douglas Layne
Mr. Warren McFall
Ms. Charlotte Schirmer
Ms. Amy Winkler
Mrs. Betty Anne Woerner
Nancy Bauer, Vice President
Trip Whitehouse, President
Regular Public Meeting Agenda
October 23, 2014 – Page 2
BOARD PRESIDENT’S ANNOUNCEMENT:
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have
advance notice of and to attend the meetings of public bodies at which any business affecting
their interests is discussed or acted upon. In accordance with the provisions of this Act, the
Scotch Plains-Fanwood Board of Education has caused notice of this meeting to be published by
having the date, time and place thereof posted at the Board of Education offices located at Cedar
Street and Evergreen Avenue, Scotch Plains, New Jersey. Such notice was also provided in
written notice forwarded to the The Times, the Township Clerk of Scotch Plains, and the Borough
Clerk of Fanwood in the Annual Notice of Regularly Scheduled Meetings as adopted May 29,
2014.
ADDITIONS TO AGENDA:
6-S
Field Trip Requests (additions)
5-BUS
Vendor Related Services (addition)
10-BUS
Construction Change Order (approved October 16)
11-BUS
Award of Transportation Bid
12-BUS
Fall/Winter Bus Evacuation Drills
IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR
15 MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER).
THIS WILL BE THE FIRST OF THREE OPPORTUNITIES FOR PUBLIC COMMENT.
SPEAKERS ADDRESSING BOARD PRIORITY ITEMS, LETTERS TO THE BOARD,
AND THE SUPERINTENDENT’S REPORT (INCLUDING THE INSTRUCTIONAL
UPDATE) WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS
OTHER MATTERS.
COMMITTEE REPORTS:
§ School/Community Relations
§ Curriculum
§ Finance
§ Facilities
§ Shared Services
§ Negotiations Update
§ Policy
INSTRUCTIONAL UPDATE:
• District 2013-2014 Assessment Report – Dr. Joan Mast
LETTERS TO THE BOARD:
SUPERINTENDENT’S REPORT:
1-S
Out of District Placements
Regular Public Meeting Agenda
October 23, 2014 – Page 3
2-S
NJDOE Statement of Assurance
MOTION:
Recommend that the Board of Education approves the submission of the New
Jersey Quality Single Accountability Continuum (NJQSAC) Statement of
Assurance for the School Year 2014-2015.
* 3-S
District Goals for 2014-2015
MOTION:
Move that the Board of Education approves the district goals for the 2014-2015
school year.
* 4-S
Curriculum Approvals
MOTION:
Move that the Board of Education approves the following curriculum/course
changes/additions:
• HS Program of Studies
• Grade 7 Social Studies Textbook Adoption
* 5-S
October 15 Enrollment Numbers
* 6-S
Field Trip Approvals
MOTION:
Move that the Board of Education approves the following field trip requests:
• J. A. Coles third grade students and teachers will travel to the Lenape Village
at Waterloo Village in Stanhope, New Jersey on April 30, 2015. The trip
aligns with their study of New Jersey History.
• Brunner 4th grades to the South Orange Performing Arts Center for
MatheMagic Performance on January 16, 2015.
• Terrill Italian Classes (67 students) and teachers to visit Calandras Italian
Village for tour and lunch (at Il Vecchio Cafe) in Caldwell, NJ on November 5,
2014. Students will be expected to speak Italian with the staff during the tour
and lunch.
• Park 8th grade Spanish Classes are going to a performance at the Union
County Performing Arts Center in Union City, NJ on November 21, 2014.
They will also be going to the Rumba Cubana Restaurant to experience
authentic Cuban food and practice their language skills.
PERSONNEL AGENDA:
* 1-PERS
Approval of Superintendent’s Personnel Report
MOTION:
Move that the Board of Education approve the Superintendent’s recommendations
for personnel on the Personnel Report dated October 23, 2014.
Regular Public Meeting Agenda
October 23, 2014 – Page 4
IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR
15 MINUTES FOR PUBLIC COMMENTS. (MAXIMUM 2 MINUTES PER SPEAKER.)
SPEAKERS ADDRESSING BUSINESS FUNCTIONS AND OTHER BOARD BUSINESS
WILL BE HEARD FIRST. IF TIME REMAINS, SPEAKERS MAY ADDRESS OTHER
MATTERS.
BUSINESS FUNCTIONS:
* 1-BUS
Approval of Staff Training
MOTION:
Move that the Board of Education approve the Superintendent’s recommendations
for staff training reimbursements on report dated October 23, 2014.
* 2-BUS
Acknowledge Receipt of Disbursement Listings
MOTION:
Move that the Board of Education acknowledge receipt of the following
disbursement listings dated September 2014:
§
§
§
§
§
§
§
§
Creative Summer Workshop
Cafeteria
Payroll Agency Account
Petty Cash
Elementary Student Activity
Terrill MS Student Activity
Park MS Student Activity, and
High School Student Activity
* 3-BUS
Receipt of Security/Fire Drill Reports
MOTION:
Move that the Board of Education acknowledges receipt of the district schools’
Security and Fire Drill Reports for the month of September 2014.
4-BUS
2015-2016 Tentative Budget Calendar (distributed to Board on October 16)
* 5-BUS
Related Services through Private Vendors
MOTION:
Move that the Board of Education approves the following private vendors and
costs for related services for the 2014-15 school year:
Student
One
One
6-BUS
Service
1:1 Aide for ESY
BCBA Parent Training
Service Provider
ECLC of NJ
First Children
School Nurses’ Evaluation Rubric (approved October 16)
Cost
$3,019.84
$1,200.00
Regular Public Meeting Agenda
October 23, 2014 – Page 5
* 7-BUS
Request for Proposals for Architectural Services
MOTION:
Move that the Board of Education authorizes the Business Administrator to obtain
and evaluate proposals for architectural services for purchase and installation of
windows at Coles and Evergreen Schools.
* 8-BUS
Business Reports
MOTION:
Receipt of Board Secretary’s Reports, Treasurer of School Funds Reports, and
Budget Adjustments:
Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item
account has encumbrances and expenditures, which in total exceed the line item
appropriation in violation of N.J.A.C 6A:23-2.11(a); and that the Board of
Education, after review of the Board Secretary's and Treasurer's monthly financial
reports, in the minutes of the board each month that no major account or funds has
been overexpended in violation of N.J.A.C 6A:23-2.11(b).
Therefore, Be It Resolved that the Board of Education approves receipt of Budget
Adjustments, the Board Secretary’s Report and the Treasurer of School Monies
Report for the month ending September 30, 2014.
* 9-BUS
Approval of Bill List
MOTION:
Move that the Board of Education approve bills for the period of September 27 –
October 17 in the amount of $1,498,309.94.
10-BUS
Construction Change Order (approved October 16)
* 11-BUS
Award of Transportation Bid
* 12-BUS
Acknowledgement of Bus Evacuation Drills
MOTION:
Pursuant to NJAC 6A:27-111.2 Board acknowledgement is requested for
Fall/Winter evacuation drills that were held between September 13 and October
16, 2014 for all district routes and students, supervised by district bus drivers at the
receiving school locations. Signed documentation of each drill is on file in the
Transportation Office.
BOARD POLICIES:
NEW BOARD BUSINESS:
OTHER BOARD BUSINESS:
1-OBB (a)
(b)
Request to Attend Workshops
Workshop Reports
Regular Public Meeting Agenda
October 23, 2014 – Page 6
* 2-OBB
American Education Week 2014 (November 17-21)
MOTION:
Move that the Board of Education adopts the following resolution:
WHEREAS, we raise our hand for every child in America to have access to
quality public education, regardless of family income or where they live, and
WHEREAS, all educators are to be respected and treated as professionals and
participate in key education policy discussions, and
WHEREAS, parents, families, communities, and educators will come together and
create partnerships to foster environments that are conducive for student learning,
and
WHEREAS, the Scotch Plains-Fanwood Board of Education with the
administrators will do their part to ensure adequate tools and resources for all
schools, include educators in key policy discussions, and make sure that students
have access to a world class education—from pre-k and beyond, and
WHEREAS, we raise our hand for public schools to have small class sizes, up-todate textbooks, and safe and clean environments.
NOW, THEREFORE, BE IT RESOLVED that the Scotch Plains-Fanwood
Board of Education does hereby proclaim November 17-21, 2014 as American
Education Week and the theme is “Raise Your Hand for Student Success”.
APPROVAL OF MINUTES:
MOTION:
Move that the Board of Education approve the minutes listed below:
1.
2.
3.
4.
Open Agenda Meeting – September 16, 2014
Open Agenda Meeting – September 16, 2014 – Executive Session
Regular Public Meeting – September 30, 2014
Regular Public Meeting – September 30, 2014 – Executive Session
PUBLIC COMMENTS AS PER REGULATION 9322-R (MAXIMUM 2 MINUTES PER
SPEAKER).
GOOD OF THE ORDER
MOTION FOR EXECUTIVE SESSION:
MOTION:
WHEREAS, the Board of Education must discuss subjects concerning personnel,
litigation and negotiations; and,
WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a
public meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions
which are permitted to be discussed and acted upon in private session pursuant to
P.L. 1975, Chapter 231,
Regular Public Meeting Agenda
October 23, 2014 – Page 7
IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in
private recess by this Board and administrative staff, and information pertaining
thereto will be made available to the public as soon thereafter as possible and once
the reasons for non-disclosure no longer exist.
ADJOURNMENT:
Motion:
Move to adjourn.
MEETING ADJOURNED AT
P.M.
UPCOMING SCHEDULED MEETINGS:
Monday, October 27 – CANDIDATES NIGHT – 7:30 p.m. – SPF High School
Thursday, November 13 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg.
Thursday, November 20 – Regular Public Meeting – 7:30 p.m. – Administration Bldg.