SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION Open Agenda Meeting November 13, 2014

SCOTCH PLAINS-FANWOOD BOARD OF EDUCATION
Open Agenda Meeting
November 13, 2014
8:00 p.m. Public Session
(7:30 p.m. Executive Session)
CALL TO ORDER AND ROLL CALL:
MEMBERS PRESENT:
p.m
Mrs. Jeanne Cleary
Dr. Karen Kulikowski
Mr. Douglas Layne
Mr. Warren McFall
Ms. Charlotte Schirmer
Ms. Amy Winkler
Mrs. Betty Anne Woerner
Nancy Bauer, Vice President
Trip Whitehouse, President
MOTION FOR EXECUTIVE SESSION:
MOTION:
WHEREAS, the Board of Education must discuss subjects concerning personnel, litigation
and negotiations; and,
WHEREAS, the aforesaid subjects are not appropriate subjects to be discussed in a public
meeting; and,
WHEREAS, the aforesaid subjects to be discussed are within the exemptions which are
permitted to be discussed and acted upon in private session pursuant to P.L. 1975, Chapter
231,
IT IS THEREFORE RESOLVED that the aforesaid subjects shall be discussed in private
recess by this Board and administrative staff, and information pertaining thereto will be
made available to the public as soon thereafter as possible and once the reasons for nondisclosure no longer exist.
MEMBERS PRESENT:
EXECUTIVE SESSION REPORT
Mrs. Jeanne Cleary
Dr. Karen Kulikowski
Mr. Douglas Layne
Mr. Warren McFall
Ms. Charlotte Schirmer
Ms. Amy Winkler
Mrs. Betty Anne Woerner
Nancy Bauer, Vice President
Trip Whitehouse, President
Open Meeting Agenda
November 13, 2014 – Page 2
PLEDGE OF ALLEGIANCE
BOARD PRESIDENT’S ANNOUNCEMENT:
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advance
notice of and to attend the meetings of public bodies at which any business affecting their interests is
discussed or acted upon. In accordance with the provisions of this Act, the Scotch Plains-Fanwood Board
of Education has caused notice of this meeting to be published by having the date, time and place thereof
posted at the Board of Education offices located at Cedar Street and Evergreen Avenue, Scotch Plains,
New Jersey. Such notice was also provided in written notice forwarded to the The Times, the Township
Clerk of Scotch Plains and the Borough Clerk of Fanwood in the Annual Notice of Regularly Scheduled
Meetings as adopted May 29, 2014.
ADDITIONS TO THE AGENDA:
IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15
MINUTES FOR PUBLIC COMMENTS (MAXIMUM 2 MINUTES PER SPEAKER).
COMMITTEE REPORTS:
•
•
•
•
•
•
•
School/Community Relations
Curriculum
Finance (Audit Report – November 20)
Facilities
Shared Services
Negotiations Update
Policy
INSTRUCTIONAL UPDATE:
November 13 – Italian Exchange Program:
• Antonio Gaetano, Giusepina Della Pietra and selected students to address the Board regarding their
plans to travel to Italy as the second half of the exchange with the students who came to SPFHS
last Spring from Italy.
November 20 – Marching Band Recognition:
• NJ State Champions in Group 6-A; and 6-A Yamaha Cup Competition First Place Award Winners
LETTERS TO THE BOARD:
SUPERINTENDENT’S REPORT:
1-S
Out of District Placements
Open Meeting Agenda
November 13, 2014 – Page 3
2-S
MOTION:
Harassment, Intimidation, and Bullying Report
Recommend that the Board of Education affirms the Superintendent’s decisions in the
seven (7) Harassment, Intimidation and Bullying investigations reported to the Board
during September, based on her reports shared with the Board during the Executive
Sessions on October 16 and 23, 2014.
3-S
Curriculum/Textbook Approvals
• Human Sexuality, 9th and 12th Grade Health Classes
• Art History Digital Library
4-S
eCYBERMISSION Challenge Grant Submission
MOTION:
Recommend that the Board of Education approves submission of the eCYBERMISSION
Challenge Grant for up to $24,000.00.
* 5-S
Approval of Field Trip Requests
MOTION:
Move that the Board of Education approves the following field trip requests:
•
•
•
•
•
Terrill Middle School 8th grade chorus to Laura Pels Theater, New York, NY to attend
a performance of Into the Woods on February 11, 2015
Middle School QUEST student trips:
Ø Grade 5 December 18, 2014, United Nations, New York, NY
Ø Grade 6 April 24 2015 Buehler Challenger Center, Paramus, NJ
Ø Grade 8 May 29, 2015 New York Stock Exchange, New York, NY
Union County Gifted and Talented Elementary Convocations:
Ø Grade 3 QUEST January 8, 2015 to School #7, Elizabeth, NJ
Ø Grade 4 QUEST January 28, 2015 to Rahway Recreation Center, Rahway, NJ
Additional Elementary QUEST Trips:
Ø Grade 4 April 22, 2015 to Linden Airport, Linden, NJ
Ø Grade 4 June 3, 2015 to Princeton University, Princeton, NJ
Students2Science (S2S) – 32 SPFHS students to East Hanover, NJ on December 5,
2014
PERSONNEL AGENDA:
* 1-PERS
Approval of Superintendent’s Personnel Report
MOTION:
Move that the Board of Education approve the Superintendent’s recommendations for
personnel on the Personnel Report dated November 13, 2014 in the areas noted below:
(Roll Call Vote)
1. Appointments
2. Transfers/Reassignments
3. Leave of Absences
4. Maternity Leave of Absence
Open Meeting Agenda
November 13, 2014 – Page 4
5.
6.
7.
8.
9.
Extensions to Leave of Absences
Corrections to Leave of Absences
Changes to Leave of Absences
Job Description
Substitutes
BUSINESS FUNCTIONS:
* 1-BUS
Approval of Staff Training
MOTION:
Move that the Board of Education approve the Superintendent’s recommendations for staff
training reimbursements on report dated November 13, 2014.
2-BUS
MOTION:
Acknowledge Receipt of Disbursement Listings
Recommend that the Board of Education acknowledges receipt of the following
disbursement listings dated October 31, 2014:
§
§
§
§
§
§
§
§
3-BUS
MOTION:
4-BUS
MOTION:
5-BUS
MOTION:
Creative Summer Workshop
Cafeteria
Payroll Agency Account
Petty Cash
Elementary Student Activity
Terrill MS Student Activity
Park MS Student Activity, and
High School Student Activity
Receipt of Security/Fire Drill Reports
Recommend that the Board of Education acknowledge receipt of the district schools’
Security and Fire Drill Reports for the month of October.
2013-2014 Audit Report
Recommend that the Board of Education accepts the Audit as presented by Nisivoccia &
Co., LLP, Randolph, NJ in the 2013-2014 Auditor’s Management Report and the
Corrective Action Plan.
Participation Agreement for Cooperative Pricing of Environmental Insurance
Recommend that the Board of Education authorizes the Business Administrator to enter
into an agreement with the Middlesex Regional Educational Services Commission
(MRESC) Cooperative Pricing System for the purpose of obtaining a market for
environmental and mold protection through the program’s provider, American International
Group-AIG at a cost of $431.56.
Open Meeting Agenda
November 13, 2014 – Page 5
* 6-BUS
Approval of Comprehensive Maintenance Plan and M-1 Reports
MOTION:
Move that the Board of Education authorizes submission of the 2014-2016 Comprehensive
Maintenance Plan and M-1 Reports as presented by the Business Administrator.
7-BUS
Related Services through Private Vendors
MOTION:
Recommend that the Board of Education approves the following private vendors and cost
for related services for the 2014-15 school year:
Student
Related Service
Service Provider
Yearly Cost
Various Students
ABA
First Children
$18,000.00
Various Students
BCBA
First Children
$13,500.00
8-BUS
Facilities Agreement w/Behavior Therapy Associate (BTA)
MOTION:
Recommend that the Board of Education enters into a Facilities Use Agreement with
Behavior Therapy Associates (BTA) to run its HI-STEP Summer Program at J. Ackerman
Coles Elementary School during the summer 2015.
* 9-BUS
Approval of Art History Digital Library License Agreement
MOTION:
Move that the Board of Education approves the agreement with ARTSTOR, Inc, a
Delaware nonstock, nonprofit corporation for use of software and other electronic tools in
Art History classes by authorized users who may access, use, reproduce, publicly display
and distribute images, videos, audio files, graphics, etc. for a total cost of $1,177.00 for the
2014-2015 school year.
10-BUS
Receipt of Business Reports (period ending October 31, 2014)
MOTION:
Recommend that the Board of Education acknowledges receipt of the Board Secretary’s
Report, Treasurer of School Funds Report, and Budget Adjustments:
Pursuant to N.J.A.C 6A:23-2.11(c)3, the Board Secretary certifies that no line item account
has encumbrances and expenditures, which in total exceed the line item appropriation in
violation of N.J.A.C 6A:23-2.11(a); and that the Board of Education, after review of the
Board Secretary's and Treasurer's monthly financial reports, in the minutes of the board
each month that no major account or funds has been overexpended in violation of N.J.A.C
6A:23-2.11(b).
Therefore, Be It Resolved that the Board of Education approves receipt of Budget
Adjustments, the Board Secretary’s Report and the Treasurer of School Monies Report for
the month ending October 31, 2014.
Open Meeting Agenda
November 13, 2014 – Page 6
11-BUS
MOTION:
Approval of Bill List
Recommend that the Board of Education approves bills for the period of October 17 –
November 14, 2014.
BOARD POLICIES:
• Wellness Policy
NEW BOARD BUSINESS:
OTHER BOARD BUSINESS:
1-OBB (a)
(b)
Request to Attend Workshops
Workshop Report
2-OBB
Superintendent’s Completion of Merit Goals
MOTION:
Recommend that the Board of Education attests to the superintendent’s completion of the
following merit goal for 2013-2014 and approves submission to the Executive County
Superintendent:
Goal: After School Title 1 Programs
APPROVAL OF MINUTES:
MOTION:
Recommend that the Board of Education approve the minutes listed below:
1.
2.
3.
4.
Open Agenda Meeting – October 16, 2014
Open Agenda Meeting – October 16, 2014 – Executive Session
Regular Public Meeting – October 23, 2014
Regular Public Meeting – October 23, 2014 – Executive Session
IN ACCORDANCE WITH POLICY 9322-R, THE MEETING WILL BE OPENED FOR 15
MINUTES FOR PUBLIC COMMENTS.
(MAXIMUM 2 MINUTES PER SPEAKER.)
SPEAKERS ADDRESSING ITEMS ON THE AGENDA WILL BE HEARD FIRST. IF TIME
REMAINS, SPEAKERS MAY ADDRESS OTHER MATTERS.
GOOD OF THE ORDER
ADJOURNMENT:
Motion:
Move to adjourn.
UPCOMING SCHEDULED MEETINGS:
Thursday, November 20, 2014 – Regular Public Meeting – 7:30 p.m. – Administration Bldg.
Thursday, December 11, 2014 – Open Agenda Meeting – 7:30 p.m. – Administration Bldg.
Thursday, December 18, 2014 – Regular Public Meeting – 7:30 p.m. – Administration Bldg.