North Carolina Department of Public Safety IMPORTANT BID ADDENDUM Purchasing and Logistics

North Carolina Department of Public Safety
Purchasing and Logistics
Pat McCrory, Governor
Frank L. Perry, Secretary
Drew Harbinson, Director
Purchasing & Logistics
IMPORTANT BID ADDENDUM
October 22, 2014
BID Number: 19-012863-MSX
ADDENDUM Number: 01
PURCHASER: Sunde’ Sillman
COMMODITY/SERVICE: Medical & Psychological
Services
USING AGENCY: NC Dept of Public Safety
OPENING DATE/TIME: Oct 28, 2014 @ 2:00 pm
INSTRUCTIONS:
1. The Opening Date/Time is hereby extended to October 28, 2014 @ 2:00
pm.
2. The following questions on subject RFP are hereby answered:
Q. Why is DPS developing a pilot program for medical and psychological services?
A. Because the Department of Public Safety is looking for a one stop shop.
Q. What are the main drivers to have a pilot program for medical and psychological
services for the DPS?
A. Please see the answer to the first question.
Q. Has there been a similar program in the past? If yes, how will this program differ and
what is the status of the previous program?
A. The Department has not had a one stop shop for Medical and Psychological services. We
currently have separate contracts for each service.
Q. Annually, how many pre-employment physicals have been performed in the past and
how many are expected during the pilot period?
A. Based on FY 13-14, annual estimate is 600 applicants in pilot area.
Q. Annually, how many psychological tests are performed in the past and how many are
MAILING ADDRESS:
4227 Mail Service Center
Raleigh, NC 27699-4227
www.ncdps.gov
OFFICE LOCATION:
3030 Hammond Business Place
Raleigh, NC 27603-3666
Telephone (919) 743-8141
Fax (919-733-3731
www.ncdps.gov
An Equal Opportunity Employer
expected during the pilot period?
A. Please see the above answer.
Q. Specifically what type of psychological testing does DPS want performed?
A. Appropriate psychological evaluation to determine applicants suitability for functions of
criminal justice certified positions
Q. Annually, how many drug test has been performed in the past and how many are
forecasted in the pilot year?
A. Based on FY 13-14, annual estimate is 600 applicants in pilot area.
Q. Annually, how many TB test have been performed in the past and how many are
forecasted for the pilot year?
A. Based on FY 13-14, annual estimate is 600 applicants in pilot area.
Q. Please list the job type (description) that will be require pre-employment physicals?
A. Link provides specific job classifications certified under criminal justice:
http://www.ncdoj.com/getdoc/cef7e301-f98d-47d8-acab-6b913025b2bd/Interpretive-Rule11-12.aspx Specifically, this contract is for those in the categories for State Correctional
Officer, State Probation/Parole Officer, State Juvenile Justice Officer and Chief Court
Counselor/Juvenile Court Counselor positions.
Q. What are the risks associated with each job?
A. Please see the job descriptions listed above.
Q. Are any of these jobs OSHA regulated jobs?
A. Answer not available.
Q. What level clinician does the State require to do the medical exam?
A. See page 3 Introduction section within Medical Guidelines provided in #23
Q. Pertaining to psychological testing; what job type will require said testing and what
risks are associated with the job
A. Link provides specific job classifications certified under criminal justice:
http://www.ncdoj.com/getdoc/cef7e301-f98d-47d8-acab-6b913025b2bd/Interpretive-Rule11-12.aspx Specifically, this contract is for those in the categories for State Correctional
Officer, State Probation/Parole Officer, State Juvenile Justice Officer and Chief Court
Counselor/Juvenile Court Counselor positions
Q. If we get an indication of psychological or physical illness, will vendor be responsible to
refer candidate and /or employee for medical treatment?
A. Not in association with agency requirements but based on legal or Board requirements of
clinician’s licensure.
Q. We understand that DACJJ-CC, DACJJ-JJ and DACJJ-P will participate in this program,
will any other agency (potentially) be added during the pilot?
A. No
Q. Currently, how many employee are in each of these divisions?
A. Adult Corrections-includes Prisons and Community Corrections has approximately 20,000
positions and Juvenile Justice has approximately 1,300.
Q. How many new candidates are expected to undergo medical and psychological
testing?
A. Based on FY 13-14, annual estimate is 600 applicants in pilot area.
Q. Will any current employees have to medical or psychological testing? If so how many?
A. No
Q. Are there specific consent/release forms that the State wishes the vendor to use. If so,
can you supply us with a copy?
A. No, recommend form of vendor choice be used.
Q. It states that offeror must provide in advance a list of established criteria/reasons for a
deferred decision on psychological evaluation; How much in advance and to whom should
this list be provided?
A. In accordance with the RFP, the list of established criteria shall be submitted with the
proposal response. The proposal shall be submitted to:
DELIVERED BY US POSTAL SERVICE
RFP NO. 19-012863-MSX
North Carolina Department of Public Safety
Purchasing and Logistics Office
4227 Mail Service Center
Raleigh, NC 27699-1801
DELIVERED BY ANY OTHER MEANS
RFP NO. 19-012863-MSX
North Carolina Department of Public Safety
Purchasing and Logistics Office
3030 Hammond Business Place
Raleigh, NC 27603
Q. Please provide latest copy of F-1 and F-2 forms for each job function or at minimum a
sample F-1 and F-2 form.
A. Adult Correction - Form F-1(CJP): http://www.doc.state.nc.us/docper/Operations/FormF-1.pdf
Adult Correction - Form F-2 (DOC):
http://www.doc.state.nc.us/docper/Operations/FormF2.pdf
Juvenile Justice - Form F-1 (DJJDP): http://www.ncdoj.com/getdoc/cb6341e0-5b10-4e128c0c-9505867a015d/F-1(DJJDP)-6-11.aspx
Juvenile Justice - Form F-2 (DJJDP): http://www.ncdoj.com/getdoc/c24610c8-8d8d-46f3ad0f-0e36a4291de0/F-2(DJJDP)-6-11.aspx
Q. Are there different drug testing level for each division; please specify.
A. No.
Q. Please provide the Criminal Justice Medical Screening Guidelines.
A. Adult Correction Medical Screening Guidelines:
http://www.ncdoj.com/getdoc/05c4589e-d5b3-4eac-9d4d-67e68ee41efd/MedicalScreening-Guidelines-pdf.aspx
Juvenile Justice Medical Screening Guidelines: http://www.ncdoj.com/getdoc/a442ded20d82-4bd3-ad9f-f9bf1c696fee/Med-Manual-5-10.aspx
Q. Are there any privacy practice notices in existence that the State would like for the
Offeror to use?
A. Answer not known.
Q. Will the State provide office space to chosen vendor? Or will the vendor be situated at
their own office(s)? If the State provides space what is the square footage? Is there
appropriate urine collection space for drug screens available?
A. The vendor shall be situated at their own office.
Q. Is there a private space onsite in order to perform medical exams or will this be done
at the vendor's sight?
A. This shall be done at the vendor’s site.
Q. Will the State provide computers and internet connections?
A. No
Q. Do you prefer the vendor to be located within the State of North Carolina?
A. Yes
Q. Can this Solicitation be considered for a set-aside for Historically Underutilized
Businesses (HUB) only?
A. No
Q. What unique culture considerations of DPS should offeror consider?
A. Please see the following website for information about the Department of Public Safety
and its mission, http://www.ncdps.gov/