Meeting Packet - Skamania County

SKAMANIA COUNTY BOARD OF COMMISSIONERS
Agenda for January 13, 2015
Tuesday – January 13, 2015
9:00 AM
Commissioners Staff Meeting
9:30 AM
Call to Order, Pledge of Allegiance
Public Comment (3 minutes)
Elect Chair and Vice Chair for 2015
Consent Agenda Items will be considered and approved on a single motion. Any Commissioner may, by
request, remove an item from the agenda prior to approval.
1. Minutes of January 6, 2015.
2. Letter of notification to the Military Department Emergency Management Division designating Jason
Fritz as the E911 Coordinator for Skamania County, effective January 1, 2015.
3. Resolution 2015-01 amending the language for “User Classifications” for use of County facilities.
Voucher approval
Senior Services request to continue 4-10 work schedule for 2015
Meeting Updates
Commissioner Assignments for 2015
10:00 AM
Department Head reports
Workshop to discuss the Note Fund
11:00 AM
Mid-Columbia Economic Development District annual updates with Amanda Hoey, Executive Director
1:30 PM
Board of Health
5:30 PM
Public hearing to consider Resolution 2014-92 Supplemental Budget #1 for 2015.
---------------------------------------------------------------------------------------------------------------------------------------------------------------Note: Agenda subject to change. Times listed are estimates only. The Commission reserves the right to move agenda items as needed and during the
meeting, and may add and take action on any item not included in the above agenda. Minutes are available at www.skamaniacounty.org on the
Commissioners web page. If necessary, the Board may recess into executive session on scheduled meeting days.
BOARD OF SKAMANIA COUNTY COMMISSIONERS
Meeting of January 6, 2015
The Board met at 9:00 a.m. on January 6, 2015 for a staff meeting at the Commissioner’s Meeting Room,
240 NW Vancouver Avenue in Stevenson, with Commissioners Doug McKenzie and Bob Hamlin present.
Discussion included the Financial Management report, items for discussion at the budget workshop
scheduled for tomorrow, and Clerk of the Board retirement, with no action taken. The Treasurer advised
they have successfully transferred revenue numbers to the EDEN financial system.
The meeting recessed at 9:08 a.m.
The Commissioners business meeting was called to order at 9:30 a.m. January 6, 2015 at the
Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners Doug
McKenzie and Bob Hamlin present, opening with the Pledge of Allegiance.
Commissioner McKenzie welcomed new Commissioner Bob Hamlin and advised that Commissioner Brong
was in Olympia testifying on a timber issues with the Department of Natural Resources.
Commissioner Hamlin moved, seconded by Commissioner McKenzie and motion carried to approve the
Consent Agenda as follows:
1. Contract with the City of Battle Ground to provide incarceration services for City inmates.
2. Contract with the City of Stevenson to provide law enforcement services for the City.
3. Contract with Department of Social & Health Services, Division of Behavioral Health & Recovery,
amendment #3 to revise language contained in the July 2014 amendment for coordinating and
implementing prevention programs to prevent the abuse of alcohol, tobacco, marijuana and other
drugs.
4. Contract with PacifiCorp to amendment the scope of work and a lot funding for 2015 for providing
law enforcement services for PacifiCorp’s Lewis River Project lands.
5. Contract with UDSA Forest Service, Gifford Pinchot National Forest Service, modification #1 to
provide funding for 2015 for law enforcement services for the Gifford Pinchot National Forest.
6. Contract with Cynthia Olivier to provide specialized mental health consultation with Community
Health clinicians working with special populations.
7. Contract with Darnell Jackie Strong to provide consultation with Community Health clinicians
working with special populations.
Commissioner McKenzie advised that notice of lay-off s to Unions and Guild would be postponed until
9:00 a.m. tomorrow.
Commissioner Hamlin moved, seconded by Commissioner McKenzie and motion carried to approve
payroll for the period ending December 16-31, 2014 in the total amount of $479,399.79.
The Board gave updates on their attendance at various meetings. Commissioner Hamlin advised of
meeting with the Underwood Community Council regarding moth balling the Underwood Community
Center. Commissioner McKenzie advised of multiple meetings with departments regarding the budget.
The meeting recessed at 9:35 a.m. and reconvened at 10:00 a.m., with Commissioners McKenzie and
Hamlin present.
Department Heads presented the following reports:
 Allen Esaacson, Community Health staff reported on behavioral health, public health, and
developmental disabilities.
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January 6, 2015
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Scott Pineo, General Services Director reported on department activities, facilities management,
events & recreation, human resources, risk management, senior services and information technology.
Larry Douglass, Public Works Director reported on Engineering, County Road, ER&R, Solid Waste,
and Community Development.
The Board participated in a workshop to discuss the Note Fund. Commissioner McKenzie advised of an
upcoming meeting with another bank, and advised there was nothing new to discuss as they were waiting
to hear back from Umpqua Bank on the County’s selection to move forward with Option #3 to extend the
line for 12 months to allow more time to sell real estate or set up General Obligation bonds for
repayment.
The meeting recessed at 10:11 a.m.
The meeting reconvened at 9:00 a.m. on January 7, 2015 at the Commissioner’s Meeting Room, 240 NW
Vancouver Avenue in Stevenson, with Commissioners Chris Brong, Doug McKenzie and Bob Hamlin
present.
Commissioner Brong reported on a meeting with the Board of Natural Resources in which he testified on
timber harvests for the next few years. He asked them to consider increasing harvests in Skamania
County and to work with the legislature on the encumbered lands issue.
Commissioner Hamlin moved, seconded by Commissioner McKenzie and motion carried unanimously to
approve vouchers for the period ending January 6, 2015 in the total amount of $76,997.12.
Commissioner McKenzie moved, seconded by Commissioner Hamlin and motion carried unanimously to
approve and sign a letter on Thursday, January 8, 2015, if no changes were made to the letter by then, to
the Gifford Pinchot National Forest Supervisor requesting changing stewardship contracting to timber
sales.
Commissioner Hamlin moved, seconded by Commissioner Brong and motion carried to amend the
motion of December 30, 2014 regarding the offer of early retirement option to employees to correct the
cost of buy up for the purchase of retirement credits. Commissioner McKenzie abstained.
Commissioner McKenzie moved, seconded by Commissioner Hamlin and motion carried unanimously to
authorize layoff notices for two employees.
The Board discussed a letter of termination of an employment contract, with no action taken.
The Board discussed two memorandums of understanding with the OPEIU Local 11 Managers Unit for
two employees, with no action taken.
The Board participated in a budget workshop with Elected Officials and Department Heads to discuss
reductions to department budgets and external services, to be considered at an upcoming supplemental
budget, and a County Road Levy shift to the Current Expense Fund due to the loss of $1,549,000 in SRS
funding that was included in the 2015 Budget. Discussion included the impacts and potential
consequences to various departments due to the reductions, the amount of the County Road Levy shift
needed, concern regarding meeting mandated requirements with limited staff, and non-planned revenue.
Commissioner Hamlin moved, seconded by Commissioner McKenzie and motion carried unanimously to
approve a County Road Levy shift to the Current Expense Fund in the amount of $186,000.
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January 6, 2015
The meeting recessed at 12:25 p.m.
The meeting reconvened at 9:13 a.m. on January 8, 2015 at the Commissioner’s Meeting Room, 240 NW
Vancouver Avenue in Stevenson, with Commissioners Chris Brong and Bob Hamlin present.
Commissioner Hamlin moved, seconded by Commissioner Brong and motion carried to approve
Memorandums of Understanding with OPEIU Local 11 Managers Unit to reduce full time status to .75
FTE for the Manager of Programs and Administration and for the Manager of Cultural Events and
Recreation in lieu of full layoff.
Letters to employees accepting early retirement were signed by the Chair.
The Board discussed a request from three Senior Services employees to continue the 4-10 work schedule
for 2015. The Board tabled this discussion until next week.
The Board met in executive session regarding personnel, pursuant to RCW 42.30.110((g), from 9:26 a.m.
until 9:57 a.m., with no action taken.
The Board discussed the need to include Wind River Business Park in Commissioners Assignments for
2015.
Commissioner Hamlin moved, seconded by Commissioner Brong and motion carried to authorize the
Chair to sign a termination of employment letter.
The Board discussed a change to a letter to the Gifford Pinchot National Forest Supervisor requesting
changing stewardship contracting to timber sales.
The meeting adjourned at 10:17 a.m.
ATTEST:
BOARD OF COMMISSIONERS
SKAMANIA COUNTY, WASHINGTON
____________________________________
Commissioner
____________________________________
Commissioner
_______________________________
Clerk of the Board
____________________________________
Commissioner
Aye _______
Nay _______
Abstain _______
Absent _______
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January 6, 2015