GCDOCS - Association of Public Sector Information Professionals

GCDOCS: The Electronic Document and
Records Management System (EDRMS)
of the Government of Canada
Association of Public Sector Information Professionals
Developing Professionalism in Informatics
GCDOCS # 3039452
Simon Fradette and Pierre Desrochers
January 22nd 2015
Objective
Inform information professionals of GCDOCS,
the Government of Canada’ Electronic Document
and Records Management System (EDRMS)
solution and its deployment across the GC
enterprise.
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GCDOCS
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Evolution of the Product and Service
250,000
users
200,000
users
GCDOCS
managed service
150,000
users
GCDOCS
100,000
users
contract amended
RDIMS
contract amended to
GCDOCS
be an enterprise created, business
license for GC
automation and
collaboration added to
RDIMS
the contract
1994/1995 2004
2008
50,000
users
2012
2014
2015
2019
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GCDOCS Program Vision
1. RDIMS & GCDOCS
86 institutions, with over 100
different configurations, and
with 117, 500 users
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2. Standardization and Consolidation
103 institutions, standardized
configuration, consolidated onto a
common platform
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2
3. GCDOCS Managed Service
(2015-2019)
250,000 users
A common business solution for the Government of Canada that
recognizes that certain services are not core to any specific
department’s mission, and can therefore be combined into a unified
structure.
Treasury Board Secretariat’s Common Services Policy
http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=12025
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A year in review
Service Management
April 2014: Extended maintenance contract with
OpenText
December 2014: 117,500 deployed users
In-Service Support
October 2014: Transitioned
Application Service Provider
(ASP) from Citizenship and
Immigration Canada to PWGSC.
Product/Solution Design
April-November 2014:
Provisioned development
environments to Government of
Canada departments using Shared
Service Canada’s infrastructure.
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GCDOCS as a
Managed
Service
GCDOCS is built
upon a Managed
Service offering of
“blocks” of services
provided by an
infrastructure
provider (SSC).
• Software to deliver services to
users
• E.g. Email, GCDOCS, HR, Finance
• Software to support Applications
• E.g. Web, Application, Database
• Servers, Virtualization,
Operating Systems
• Storage, Backups, Data
Archives, etc.
• Both Hardware and Software
• Buildings, Electricity,
Cooling, Emergency
systems, etc.
• Physical and digital security
protecting GC information
from threats
• Networks connecting data
centres to each other and to
users
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Enterprise GCDOCS
Managed
Service
=
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Turnkey solution
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CC Flickr 5349830135
Standardization and Consolidation
IM/IT Tools
• GCDOCS Database
• Legacy Data
Migration
• Professional Services
Application
Configuration
• Information
Management Common
Core (IMCC)
• File Plan
• Documented
Disposition Processes
• Physical Records
• GCDOCS Gold Build
• Common application
platform
• Integration with other
back-office
administrative
software
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What to expect
• Over the next 4 years, PWGSC will be prioritizing and
onboarding onto GCDOCS 250,000 users in over 100
departments to one service provider hosted on SSC’s
infrastructure, deploying one configuration of GCDOCS to
the Government of Canada.
• The consolidation of expertise will facilitate the business
process and reduce cost of maintaining multiple
customizations.
• 100% cost recoverable basis: direct program costs are
recovered through agreements at the enterprise level and
provides value for money.
• GCDOCS provides access to latest technology with
limited investment and risk.
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PWGSC GCDOCS
DEMO
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Questions?
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Contacts
GCDOCS Enterprise Program Management Office
155 Queen Street,
Ottawa, Ontario
www.gcpedia.gc.ca/wiki/GCDOCS_EPMO
[email protected]
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