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Terms of Reference
Evaluation of the Disaster Risk Reduction Programme
Background:
OXFAM is working on development, relief and campaign work with the vision just world
without poverty. Together with seventeen(17) affiliates, OXFAM objective is 'to relieve poverty,
distress and suffering in any part of the world' and 'to educate the public concerning the nature,
causes and effects of poverty'. Livelihoods and Adaptation is one of the key pillars in Pakistan
and under this Disaster Risk Reduction (DRR) is one of the core priorities. Currently, OXFAM
Novib is implementing multiple DRR projects in different districts of three provinces with their
local partners. The programme focuses on building an inclusive approach to create coping
mechanism to mitigate disaster on vulnerable communities and enhance response based
resilience of poor men and women. Oxfam Novib also endeavors to build the capacity of the
local organizations & community based organizations to reduce the impact of disasters on the
lives and livelihoods of the communities through implementing a Disaster Risk Reduction (DRR)
programme in Pakistan.
The Disaster Risk Reduction (DRR) programme is implementing by Oxfam and its local partners
in different provinces of Pakistan. Now Oxfam Novib wants to re-look at different projects and
components under this programme in order to capture the learning, lessons learned as well as
the gap areas. The outcome of this evaluation will help streamlining future programme and also
will suggest the working framework for future DRR and Adaptation initiatives in line with the
Country Strategy and DRR strategy document (2015-2020). Oxfam Novib in Pakistan is
initiating this evaluation together with their affiliates – Oxfam GB and Oxfam Australia to
commission the evaluation and come with the achievements, gaps, and lesson learnt and
provides recommendation and best practices that focus on key components for future DRR
programme by One Oxfam in Pakistan.
Consultancy Purposes:
The evaluation is aimed at assessing the progress made towards the achievement of the overall
and specific objectives for DRR programming in Pakistan. The results will be based on the
different project proposals, current data and direct observations. The evaluation will provide the
project achievements, gaps; lessons learnt and provide recommendations and best practices
that will feed in to Oxfam’s future engagement in the DRR domain.
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Brief Introduction about the DRR projects:
Project Goal
Flash Floods Risk
Reduction and Drought
Profiling in district Dera
Ghazi Khan and Layyah.
To increase disaster
resilience of vulnerable
communities through
raising awareness and
increasing preparedness
and response capacities of
local communities, CSOs
and authorities on DRR in
district Bhaker, Dadu and
Nowshera.
Increased resilience of the
vulnerable communities
affected by the impacts of
climate change in the
coastal area of district
Badin.
Enhance drought resilience
and sustainable livelihoods
of the vulnerable
communities in Sindh
Districts
Dera Ghazi
Layyah
Bhaker,
Nowshera
Khan
Dadu
Province
and Punjab
and Punjab, Sindh and KPK
Badin
Sindh
Tharparker
Sindh
Overall objective:
The DRR evaluation assignment has two principal objectives:
A. To assess the performance and impact of Oxfam Novib Pakistan’s DRR programmes
and policies and operations in Pakistan from last three year programme. Chosen project
of Oxfam GB in the similar domain & geographical area will also be included in providing
insight
B. To develop a series of findings and recommendations based on the evaluation which will
suggest in the process of developing future DRR programme and project in line with the
Oxfam country strategy in Pakistan.
Critical areas to be covered during the evaluation:
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Interventions and programme/projects that worked well and the components that did not
work well; how are the sub components helping/contributing in reducing the disaster risks.
Challenges and Components/interventions which are not contributing towards the
programme impact;
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Identification of Good practices
Type of partnership and viable community institution for good programme impact.
Targeting - geography (where) and the community (who) – how was the targeting done?
More specifically, how effectively have women and people with disabilities been included in
all stages of the program cycle?
Sustainability, exit and scalibity
What are the areas of advocacy? Are there any opportunity?
National level linkages and future opportunity to link it with national flagship programmes
Alignment of programme interventions with the new Oxfam Pakistan country strategy and
priorities. Recommendation for the future DRR programme in line with the country strategy.
Through investigating these critical areas, Oxfam 7 core questions to be considered in all
evaluation ought to be covered. These are:
1. What significant changes have occurred in women’s men’s boy’s and girl’s lives and to
what extent are these likely to be sustained?
2. How far has greater equity been achieved between women, men, boys and girls and
other groups?
3. What changes in policies, practices, ideas, beliefs and attitudes have occurred in
specific institutions, groups and individuals?
4. How effectively and appropriately have those we seek to benefit (direct beneficiaries),
been involved at relevant stages through the process?
5. How effectively and appropriately have we worked with others and involved them in
relevant stages through the process?
6. How effectively and efficiently have our resources been used?
7. To what degree have we learnt from this experience (/program) and shared the learning
with others and ourselves? What will we now do differently, or what will we do more of?
Methodology:
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Planning meeting with Oxfam Novib Pakistan and Australia team
Desk review: for secondary information and data – project reports, proposals etc,
Partners meeting which are relevant to the evaluation.
Prior to the field work, will tools be developed – ie interview/FGD questions etc.
Field work: Interviews (Govt. officials), FGD with community groups – Community
Organization, village level, union council level and district level forums etc.
Exit meeting with the partners after the field visit.
Final Meeting with Oxfam team.
Areas to be visited under this evaluation:
All the project areas will be visited which are also mentioned above in the table.
Time Frame:
The following tasks the consultant will do during the Evaluation period and timeframe is flexible
which could be decided with the commissioning manager of Oxfam Novib, Pakistan.
Tasks
Desk base review of the already implemented
projects/programme in Pakistan.
Field visit, partners meetings, government meetings etc
First Draft Evaluation report
Final report
Timeframe
DRR 20 – 30 April 2015.
01 - 10 May 2015
25 May 2015
10 - June 2015
Deliverables:
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Finalized evaluation methodology and the timelines for field visit, report writing and sharing
of finalized draft. (By June 2015)
Summary of the discussions/feedbacks from the meetings with the partners and government
official.
The report format will be discussed and finalized with the commission manager.
Data analyses and preparation of draft evaluation report
Submission of Draft report- by end of May 2015
Submission of Final report- by June 10, 2015
Evaluation Team & Responsibility:
The evaluation team will comprise of the consultant who will have overall responsibility of
designing, implementing and coordinating the entire evaluation process guided by the TOR. The
local leaders and community will participate in the key informant interviews, focused group
discussions etc.
Logistics:
The consultant will arrange & pay for all assignment related logistics. The costs for logistics are
to be included in the financial proposal.
Expressions of Interest:
The interested national consultant/consultancy firms with the stated profile and experience can
send their application documents which include the
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Evaluation proposal (maximum up to 3 pages) – outlining the approach in undertaking
the evaluation.
Latest curriculum vitae of the consultants which highlight their relevant experience.
Evidence of relevant previous experience/list of similar assignment and / or names and
contact details of references with good knowledge of your previous work.
Schedule of consulting fees (financial proposal)
Key qualifications:
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A minimum of a masters degree in economics, social sciences
A robust qualification and/ or experience in facilitation of workshops, research and
evaluation including work on community groups
Understanding of DRR approaches, practices & frameworks in Pakistan
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Five years Experience in development program evaluation,
Proven experience working towards gender equity and equality, with specific experience
in areas of disaster management and climate change and Gender.
A working knowledge of the rural areas of Pakistan will be an asset
Excellent written and oral communication skills.
Fluency in both written and spoken English and Urdu languages
Application procedure:
The interested consultant/consultancy firms can submit technical/Narrative and proposal in
sealed envelopes by 20 April 2015 COB and sent to the following address.
Oxfam Novib.
House # 27, Service Road East,
Sector G-11/3, Islamabad, Pakistan