HERE to View 04/14/2015 Meetings Minutes

NEPA Intergroup
I.
Meeting Minutes
4/14/2015
Non - AA Announcements
i. none
II.
AA Announcements
i. NEPYPAA holding Traditions Mini-workshop on May 3rd at Ice Box in
Scranton at 2pm
ii. Area Chair stepped down, Officer at Large stepped in and someone took
over for Officer at Large
iii. New IGRs – Back to Basics, Halfway Group, God’s Grace, KISS, Peace
and Serenity Group, Wednesday Night Big Book Workshop, Dunmore,
Queen City Group
III.
Call to Order
a) Intergroup President called to order the monthly meeting of the NEPA
Intergroup at 7:03pm on April 14, 2015 in Pittston, Pa.
b) Meeting was opened with the Serenity Prayer.
c) Preamble, Declaration of Unity and Tradition Four Long Form was read.
IV.
Anniversaries
a) 7 IGR celebrants
b) 1 Alternate IGR celebrant
c) 3 Groups – A Better Way of Life – 4 years, Dunmore -30 years, First Things
First Jessup - 20 years
d) 0 Board members
V.
Roll Call
a) Secretary conducted roll call
b) 54 Groups in attendance
c) 5 District Liaisons in attendance
d) 4 Board Directors in attendance
e) 7 Committee Chairs in attendance
f) Motion to accept March’s minutes was made, seconded, and passed.
VI.
President's Report
a) Welcomed new Activities Chair
b) Welcomed new Newsletter Chair
c) New Lockbox has been bolted and put into place
d) Attended District 40 business meeting and District 49 breakfast
e) Attended H2H – 208 people attended
f) H2H review – issues arose before dance/Activities committee chair stepped
down
g) Put together Finance Committee/responsible for auditing board every 6
months and after each event
h) Did not get to attend District 59’s business meeting
i) Will be stepping down
j) Motion to accept President's report was made, seconded, and passed
VII.
Vice-President's Report
a) Trying to get used to position
b) Attended District 59 Business meeting and NEPYPAA elections
c) Combined Intergroup workshop on April 26th at 10am
d) Motion to accept Vice President's report was made, seconded, and passed
VIII.
Secretary's Report
a) Attended H2H
b) Share-A-Day on April 18th from 10-2pm at Moosic Alliance Church in Moosic
c) Thanked President for her service
d) Motion to accept Secretary's report was made, seconded, and passed
V.
Treasurer's Report
a) Attended H2H/more people attended than expected – made $1035 profit
b) Attended District 49 Breakfast
c) Attended District 40 and District 59 business meeting
d) Monthly - -$2,297.48/does not reflect $2000 deposit from H2H
e) Made $1 on Prudent Reserve interest
f) YTD - -$1390
g) Checkbook balanced at $4,695.48
h) IGR? Under Activities Committee there were 2 expenses for $6,000 each Ans:
There is only one $6,000 expense and that was the check made out to
Colarussos the night of the H2H dance. If you add the Activities expense of
$6,021.60 with the Central Office Committee expense of $192.39 you will get
the total committees expense of $6,213.99
i) IGR? Can you explain the YTD Correction pink can $529 expense? Ans: It’s
for purchases
j) Motion to accept Treasurer's report was made, seconded, and passed
IX.
District Liaisons
a) District 39
i. Attended NEPYPAA elections
ii. DCM, ADCM, and Treasurer attended Pre-conference sharing session
iii. Participating in Share-A-Day/created agendas and will facilitate a
roundtable discussion
iv. GSR orientation at May District meeting, 1:30pm followed by
meeting at 3pm
v. Visitation committee up and running
vi. Intergroup will attend District meeting on Sunday at 3pm
b) District 40
i. Attended pre-conference sharing session
ii. Attended H2H
iii. Held workshop/pretty successful
iv. Thanked Intergroup for attending District meeting
v. Breakfast on April 18th at 8am
vi. Workshop at Francis Slocum State Park in September/more info to
follow
vii. Will attend Share-A-Day on Saturday/will present roundtable and set
up Area corrections display
viii. Thanked President for her service
c) District 49
i. Thanked Intergroup for attending breakfast/234 people attended
ii. Group was taking meeting to Naten Hutton Hospital/district has now
taken over that commitment/have informal CPC committee now
iii. Will present grapevine display at Share-A-Day
d) District 52
i.
Absent
e) District 53
i. Absent
g) District 59
i. Held workshop on March 21st
ii. Attended H2H and District 49 Unity Day Breakfast
iii. Attended pre-conference sharing session, along with ADCM and
Officer at Large
iv. Fellowship Night on April 24th at Elysburg Thought for the Day group
at 5:30pm
v. District 42 hosting mini-assembly in July
vi. Will attend Share-A-Day
vii. Unity Day picnic on May 23rd from 11-3pm at Town Park Pavilion 4,
Bloomsburg
viii. Knoebles picnic on August 16th from 10-6pm/currently have seats for
80
ix. Thanked Intergroup for attending District meeting
x. Thanked President for service
h) District 62
i.
X.
No report/thanked President
Committee Reports
i. Activities
i. Committee meeting this Sunday at 5pm at IG Office/needs help
ii. Passed around sign-up sheet for people to help with Soberstock
iii. Thanked President for her service
iv. IGR: His Will does the cooking for Soberstock usually/cannot attend
committee meeting on Sunday but we want to help
v. IGR: Cannot attend committee meeting but would like to help
vi. IGR: Talked to predecessor, will supply tables and chairs
vii. IGR: If you need help with t-shirts, I can help
viii. Motion to accept Activities report was made, seconded, and passed
ii. Archives
i. District 53 Workshop on May 9th at First Baptist Church in
Factoryville from 1-5pm, registration at 12:30pm, Area Archivist will
attend/topic “History of AA”
ii. Purchased 3 tables, picture frames/will start framing and decorating
office
iii. Attended District 59 meeting and District 49 Breakfast
iv. Still taping interviews
v. Motion to accept Archives report was made, seconded, and passed
vi. Central Office
i. Talked to GoDaddy design department about website/would cost $3,000
per year/will look into different alternatives
ii. Both printers are fixed
iii. Hotline was down for a couple of days due to Comcast/fixed it
iv. Meeting list up to date
v. Thanked President for her service
vi. Motion to accept Central Office report was made, seconded, and passed
vii. Corrections
i. Thanked President for her service
ii. Pink can collected $104.59
iii. Ordered case of big books
iv. Lackawanna County wants to start new meeting on Thursdays at 4:30–
want to have 1 to 2 guys each week
v.
Luzerne County – Will take 2-3 cases big books to them/will have
applications next month
vi. Committee meeting Saturday, April 25th at 1pm at IG Office
vii. IGR? Has it been addressed that Lackawanna County Prison has been
given hard cover books but they are not allowed to have them Ans: We
send nothing but soft cover
viii. IGR? Is Luzerne County looking for men and women? Ans: Yes
ix. Motion to accept Corrections report was made, seconded, and passed
viii. Institutions
i. Thanked President for her service
ii. Attended H2H and District 40 business meeting
iii. Choices moved last month to 518 Wyoming Ave. Kingston/commitment
days and times are still the same
iv. CSS Veterans program closed
v. New Marworth Commitment Sundays at 10am/wants one home group
to take for whole month, 1 to 2 speakers
vi. IGR? How do you get commitment Ans: At the end will pass them out
vii. Motion to accept Institution's report was made, seconded, and passed
ix. Public Information
i. Held committee meeting /3 people attended
ii. Motion to accept Public Information report made, seconded, and passed
x. Newsletter Committee
i. Thanked President for her service
ii. Looking forward to working on newsletter
iii. Gave contact information
iv. Motion to accept Newsletter committee’s report made, seconded, and
passed
xi. Unity Committee
i.
Attended District 49 and District 59 business meeting
ii. Attended different meetings in District 49 – Lockhaven, Saturday
Night Live, Lehighton Last Chance group, Jim Thorpe Second Step
group, Cunningham group, Greater Hazleton group
iii. Attended H2H
iv. Will attend meetings in District 53 this month
v. Will attend District 53, 39, and 52 business meeting
vi. Thanked President for her service
vii. Motion made to accept Unity’s report made, seconded, and passed
VI.
Old Business
a) Last month asked District Liaisons to communicate so as not to book events
on same day
b) Motion made to accept Old Business made, seconded, and passed
XII.
New Business
a) Hickory Run Campout would like to do presentation/will address with board
b) Would like to make change to By-Laws to change President’s title to chair and
Vice President title to Vice Chair
c) IGR? What is happening with board? Will positions be shifting? Ans: Board
will meet in the next 2 weeks to discuss and will be figured out by next month
d) Reports ended at 8:32pm
VII.
Commitments distributed to groups in attendance
VIII.
Adjournment
a)
Meeting adjourned at 8:41 pm. Closed with the Lord's Prayer.
Committee Meeting Times
Committee
Office
Meeting Day and Time
Institutions
Location
Intergroup Office*
Intergroup Office
2nd Tuesday of month at
6:15pm before IG meeting
Last Sunday of month at
10:30am
Intergroup Meeting
Location
Intergroup Office
Activities
Sunday, April 12th at 5pm
Intergroup Meeting
Location**
Newsletter
Corrections
Saturday, April 25th at 1pm
Intergroup Office
Public Information
Archives
* Intergroup Office located at 422 North Main St., Pittston PA. 18640
** NEPAIG meets the second Tuesday of the month at Hughestown Fire Hall at 30 Center St. Hughestown,
PA. 18640