Exhibition Guide - EGI Conference 2015
Transcription
Exhibition Guide - EGI Conference 2015
EGI Conference 2015 Lisbon - Portugal 18-22 May http://conf2015.egi.eu EGI Conference 2015 Lisbon - Portugal The EGI Conference 2015 will be held at ISCTE-IUL, a business school located in the heart of the University of Lisbon campus, Portugal. (http://conf2015.egi.eu/) . How to get to the venue Venue: ISCTE-IUL: Coordinates Latitude: Av.ª das Forças Armadas, 1649-026 Lisboa – Portugal Latitude: 38.748753 Longitude: -9.153692 T: +351 21 790 30 00 F: +351 21 796 47 10 Directions: By Car For any further questions, please contact us: - Ascend the Av. das Forças Armadas (direction Entre Campos - Sete Rios); Local Organising Committee: - Enter the parking lot on your right, 100m after starting to ascend the Av.ª Elias Garcia, n.14 1st floor avenue. 1000-149 Lisboa – Portugal email: [email protected] T: +351 21 797 38 80 F: +351 21 793 46 31 By Train - Exit the station Entrecampos on Av. da República; - Walk approximately 250m towards the Entre Campos roundabout; - At the roundabout, turn left (Av. das Forças Armadas), go up approximately 150m in the Sete Rios direction (up the hill) and you will find the entrance to the ISCTE – University Institute of Lisbon on your right. Dates and Opening Hours Conference Dates 18-22 May 2014 Exhibition Set up By Carris bus - Take the bus number 701 or 754; - Get out at the “Av. das Forças Armadas” stop; - The entrance to the ISCTE-IUL is located on the right-hand side (if you are going up the hill). By Subway - Exit the station Entrecampos on Av. da República; - Walk approximately 150m towards the Entre Campos roundabout; - At the roundabout, turn left (Av. das Forças Armadas), go up approximately 150m in the Sete Rios direction (up the hill) and you will find the entrance to the ISCTE – University Institute of Lisbon on your right. 15 May -15:00 / 18:00 18 May - 08:00 / 11:00 Exhibition Dismantling 22 May - 10:30 (end of coffee break) or at 13:30 (end of lunch break) Opening hours 18 May - 09:00 / 18:30 19 May - 09:00 / 18:30 20 May - 09:00 / 18:30 21 May - 09:00 / 18:30 22 May - 09:00 / 18:30 Booth Information The exhibition booths for projects, academic institutions and other non-profit organizations are 4 sqm (2 x 2 m) in size and cost €900,00 (incl. VAT 23%) for the full duration of the exhibition. The price includes one full week pass (including conference dinner). It is not possible to hire a booth for just one day, or any other fraction of the exhibition. Commercial organisations interested in having a booth should contact the local organisers to discuss a sponsorship agreement. The booth registration fee includes: - Carpet roll cover - One table and two chairs. - Gray, white panels 2 meters high by 2 meter wide. - 2 spots lights of 100 w. by 3 square meters. - Electricity box with 3 sockets. * If you need any additional technical equipment that is not listed here, please fill in the order form you can find attached at the end of this document. B ooth Additional Information Allocation of the exhibition space Decisions regarding admission of exhibitors and exhibits as well as the allocation of space and the placement of booths are at the sole discretion of the Conference Organizer. However, the Conference Organizer will try to ensure that all exhibitor’s expectations and wishes are satisfied. The allocation of the stands/space will be made on a “first come - first served” basis. All stands will be in the coffee break area, equally distributed with respect to the coffee tables to ensure visibility at all places. Payment Terms 100% of the total amount upon signature of the contract. If the exhibitor does not observe these terms, the Organizers may cancel the reserved space and rent it to another exhibitor without being obliged to reimburse the deposit paid. Booth Information Cancellation Policy Setting up the exhibition NIET;8IN:0F<a8NPğ$;8N:0F<a8NPE0_EI5<9_IN40F48B the exhibition if unforeseen circumstances happen. In the event of a cancellation, the Organizers will reimburse the amount paid to the exhibitor. Booths will be set up on Friday 15th May from 15:00h to 18:30h. Once the booths are built you can bring your material. The venue will also be open on Monday 18th May at 8:00h. The exhibition opens at 9:00h. NIET;88^;<3<TINğFT;88Y8FTT;0TT;88^;<3<TIN40F48BP<TP participation in the Conference, the exhibitor must notify the Organizers in writing. 0F48BB0T<IFPN8<E3WNP8E8FTğ - Before 3rd of April 2015 - After 4th of April 2015 no reimbursement will be made. Exhibition materials should be sent directly to the conference venue. The address is: Each booth will be clearly labeled with the name of its organization. A detailed floor plan, displaying all the booths and their allocated exhibitors, will be released in due time. It will not be possible to accommodate the preferences of individual exhibitors. Once the booth location is assigned it cannot be changed. The organizers of the EGI Conference 2015 will not be responsible for any item or material lost or misplaced during the exhibition, either during or after opening hours. Dismantling ISCTE-IUL Av.ª das Forças Armadas, 1649-026 Lisboa – Portugal The booths cannot be dismantled before the official end of the exhibition on Friday 22th May at 12:00. If you are an exhibitor, please take this into consideration when making your travel arrangements. T: +351 21 790 30 00 F: +351 21 796 47 10 All materials should be removed from the exhibition floor on Friday 22th May before 18:00. The organizers of the EGI Conference 2015 will not be responsible for any items or material that has not been removed once the event is finished. Local organizing committee: [email protected] Exhibition Floor Plan n.7 n.9 n.5 n.8 n.6 n.10 (reserved) n.1 B - Booth stand NOTE: All the booth positions may change without previous notice. n.2 n.3 n.4 Exibition and Sponsorship Form egi conference 2015 ENTITY NAME _____________________ (Contact Person) (if in Europe) VAT____________________ COUNTRY _________________________ FIRST NAME ____________ ADDRESS ________________________ EMAIL ___________________________ SURNAME ____________________________ FAX _____________________________ URL ____________________________________ POSITION ____________________________ CITY _____________________________ PHONE ___________________________ POST CODE _______________________ Booth Preferences #Booth First option (Select the booth number to reserve it - only if available) Second option (Select your second option - if first option not available) vvv options selected Extra options (X) Projection screen Projection screen 180cm x 180cm €74 Videoprojector Videoprojector 2500 lumens, XGA + cables €215 TV LCD TV LCD Full 42´´+ cable HDMI or VGA + Floor support €295 ( includes VAT 23% ) AUTHORISED SIGNATURE ______________________________________________ Please scan the completed and signed form and send it to: DATE _____________________ LOCATION (CITY) ________________________ Local Organizing Committee <[email protected]> Your signature of this form and its acceptance by the local organisers (EGI.eu and LIP) constitutes a contractual agreement. EGI Conference 2015 Lisbon - Portugal 18-22 May