COPE JULY EXECUTIVE MEETING

COPE JULY EXECUTIVE MEETING
Date: Tuesday, July 15th, 2014 - 7:00pm
Location: Four Sisters’ Co-op Common Room
Voting Members
Heather Gies
Tim Louis
Maria Wallstam
Herb Varley
Paul Houle
Maureen Bourke
Karen Gilchrist
Tristan Markle
Allison McDonald
Maria Melendez
Alex Mierke Zatwarnicki
Wilson Munoz
Kombii Nanjalah
Anita Romaniuk
Charlene Sayo
Jamie Lee Hamilton
Stephen Lytton
John Yano
Imtiaz Popat
Rosanne Gervais
Present
(yes / no)
Y
Y
Y (late)
N
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y (late)
Non Voting members
Matt Damario
Wendy Pedersen
Stella August
Sid Tan
Qara Maristella
Present
(yes / no)
N
Y
Y
Y
Y
*Correspondence secretary position is currently empty
1. Territory Acknowledgment
2. Adoption of Agenda
a. Amendments to agenda (from Paul):
i. Include Treasurer’s Report and Fundraiser’s Report as standing
items on the agenda. Add under Item 8: Reports of information
(after ED report).
ii. Add Email Communication as Sub-Item A under Item 10:
Other Business.
b. Amendments to agenda (from Wilson):
i. Add “Wilson’s Motions” as Sub-Item B under Item 10: Other
Business.
c. Amendments to agenda (from Maureen):
i. Remove Fundraising Committee Report from Item 10: Other
Business, as Fundraising Committee Report is already listed
under Information Reports.
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ii. Table Events Policy Proposal under Item 10: Other Business
until the next Executive meeting.
3. Adoption of Previous Meetings’ Minutes
Motion to postpone approval of minutes given absence of Recording
Secretary. Motion carried.
Motion put forward by Tim Louis.
BIRT we approve the June minutes.
Seconded. Motion carried.
Motion put forward by Tim Louis.
With an eye to time in this meeting, I move that we go through all the TO
DO’s in the next executive meeting.
Seconded. Motion carried.
4. Round of Introductions of New Executive
5. Presentation by Jean Swanson from CCAP
6. Presentation of Platform by Policy & Constitution Committee
Presentation of Housing Policy by Tristan
Presentation of platform: Parks policy by Anita
7. Presentation of Nominations Process, by Sean Antrim
Important deadlines:
August 7th: Sign-up Deadline
August 23rd: Declaration Deadline
September 7th: Nominations Conference
Motion put forward by Jamie Lee Hamilton.
BIRT that a platform meeting be held a day before the nominating conference.
Seconded. Motion failed.
8. Reports of Information
8.1
8.2
Executive Director’s Report
Fundraising Committee Report
Maureen Bourke: We need to bring more people into the fundraising event committee
and start having more events and more ideas for events. COPE has a diverse
membership and with a little prospecting we can encourage members and supporters
to help us in organizing.
We also need help, preferably on a Sunday evening, to call members to increase their
PAC donations and to renew their memberships. (See fundraising report for more
information about fundraising.)
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Upcoming fundraising events:
COPE celebrates Pride!
Time: 6-10pm
Date: Monday, August 4th
Location: Fanclub, 1050 Granville St
Fiesta Latina
Date: August 16th, 2014
Location: Russian Hall
Address: 600 Campbell Avenue, Vancouver BC V6A 36K
Wilson Munoz: All help with selling tickets would be appreciated and it would be
great if each executive member could bottom-line selling 5 tickets each.
Heritage Hall event (speakers, dinner and music)
Date: September 11th, 2014
Location: Heritage Hall, Main street
COPE Signature Speaker Event
Tentative dates: End of September / beginning of October
Location: Maritime Labour Centre or other large hall
8.3
Treasurer’s report
Motion put forward by Paul Houle.
I move that all COPE check stub information go to the bookkeeper no later than two
days after the end of each month and that current PAC information go to the
bookkeeper and the finance committee no later than the 7th of each month.
Seconded. Motion carried.
8.4
Parks Committee Report (see report)
8.5
Communications Committee Report (see report)
9. Policy Reports
9.1
Signing Officers Policy Report
BIRT that we approve the Signing Officers Policy Report.
Seconded. Motion carried.
9.2
Executive Meeting Policy Report
Motion put forward by Imtiaz Popat.
I move that the executive meeting policy report to next executive meeting.
Seconded. Motion carried.
9.3
Membership Approval Policy Report
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Motion put forward by Imtiaz Popat.
I move that we approve the membership approval policy report.
Seconded. Motion carried.
9.4 Platform to First Nations Policy Report (tabled to next meeting)
10. Other Business
10.1 Email communication
Motion put forward by Paul Houle.
I move that the executive email distribution list be restored to full communication
with all members of the executive and not just to the executive director and the two
co-chairs. Seconded. Motion carried.
Motion put forward by Imtiaz Popat.
I move that we table Paul’s motion to next executive meeting along with the
Executive Meeting Policy Report.
Seconded. Motion failed.
10.2 Legion patronage
Motion put forward by Maureen Bourke
I move that COPE does not have any events at the Legion.
Seconded. Motion carried.
Motion put forward by Tristan Markle
I move that COPE write the Legion an official letter.
Seconded. Motion carried.
10.3 Events proposal document (agenda item tabled)
10.4 Upcoming fundraising events (agenda item removed)
10.5 Motion put forward by Wilson Munoz
Motion put forward by Wilson Munoz.
I move that that the taskforce on Bill C24 be created and that it reports back to the
nominating conference in September.
Seconded. Motion Carries.
Motion put forward by Wilson Munoz.
That COPE supports a peace process in Palestine but acknowledging the right of
Israel and Palestine to co-exist and that a peace process should include the state of
Israel, Hamas, Palestinian authorities and the Arab League.
Seconded. Motion carried.
TO DO LIST (from old to new items)
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Gretchen to call Lou Black re resignation
Ifny to be removed and Tim to be added as a signer to our accounts
Phone bank to ask members to donate to COPE: Seven members of the Events
Committee have volunteered to do a phone bank and they believe 14 more
volunteers and a script are also needed. Sean to write a script and feels he
could find 3-5 volunteers: Sean could generate a list of potential volunteers for
the committee and send out an electronic call for phone bank volunteers. Tim
to help schedule the volunteers.
Ifny to get a meeting of the HR Committee organized before the next exec
meeting
Sean to see if he can take the word “none” out of the Membership form but he
believes it is impossible.
Paul will research and inquire with City Hall to clarify requirements for
reporting election spending.
Identifying & Contacting potential COPE Candidates for Park Board
Identifying & Contacting potential new members of COPE Parks Committee
Work with Policy & Constitution Committee on further refining of Parks &
Recreation Platform.
Jamie Lee Hamilton would like to hold a Parks & Recreation themed
fundraiser in Ceperley Park (near 2nd Beach in Stanley Park) in late August.
Aspiring COPE Park Board candidates would be invited to attend. Action
Item: Would it be permissible to direct funds raised at this event to the
election of the chosen Park Board candidates in the 2014 election? Could this
please be put on the Agenda for the 2014-06-11 Executive Meeting? Action
Item: Need to coordinate with other COPE fundraisers so not overlapping.
Fundraising committee needs help, preferably on a Sunday evenings, to call
members to increase their PAC donations and to renew their memberships.
Sean will send out a doodle to decide on August executive meeting dates
by Thursday July 17th. Note. We agreed to have the meeting at the Four
Sisters Co-op again. If Wendy is away, we should contact Stephen Lytton
about booking the space.
10. Adjourn
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