san benito county board of supervisors special meeting agenda may

Transcription

SAN BENITO COUNTY
BOARD OF SUPERVISORS
Margie B"rrios
Anthony Botelho
Roben Rivas
Jerry Muenzer
Jaime De La Cruz
District No. 1
District No.2
District No.3
District No.4
District No.5
Chair
\I"/Ce-Chalr
County Administration Building - Board of Supervisors Chambers, 481 Fourth Streo~ Hollister, california
SPECIAL MEETING AGENDA
MAY 26,2015
Mission Statement
The County Board of Supervisors will recognize the public trust it holds, will on all occasions
conduct business with honesty, Integrity, and respect for the individual, and will hold the
organization of County government to that same standard.
The San Benito County Board of Supervisors welcomes you to this meeting and encourages your participation.
Each individual speaker will be limited to a Presentation total of three (31 minutes.
I 9:00
a)
b)
a.m. CALL TO ORDER: '.
," . ",''c', ' ,\' "
Pledge of Allegiance to be led by Supervisor Rivas.
Acknowledge Certificate of Posting.
ICLOS~DSESSION:
.',
'"
.",
"
(Page 3)
c'
'. ·'C,·'>t,,:
Matters discussed during Closed Session include exisUng and pending litigation, personnel matters and real property
negotIations. Reportable actions taken by the Board during Closed Session will be announced during open session.
(Gov. Code Section 54957.1(a) & (b), Ralph M. Brown Act.)
1)
Closed Session-Conference with Labor Negotiators (Page 4)
Agency designated representatives: Allyson Hauck, Dania Torres-Wong, Ray
Espinosa, Joe Paul Gonzalez, Melinda Casillas and Georgia Cochran
Employee Organizations: Institutions Associations
Law Enforcement Management
Management Employees' Group
SEIU Local 521 (General Unit Employees)
Deputy Sheriff's Association
SEIU United Long Term Care Workers Local 6434
Authority: California Government Code Section 54957.6
COUNTY CLERK/AUDITOR/RECORDER - J. P. Gonzalez: (Page 5)
2)
Receive Power Point presentation regarding AB8 (Property Tax Distribution)
Cash Flow Model, information only.
Special Agenda
Page 1012
May 26, 2015
1
COUNTY ADMINISTRATION OFFICE - R. Espinosa:
3)
Adopt the Budget Policies for the FY 2015/2016.
(Page 6-8)
(Page 9)
4)
Receive the budget vacancy presentation, and approve the inclusion in the FY
2015/2015 Recommended Budget.
(Page 10)
5)
Receive and discuss the status of the FY 2015/2016 Recommended Budget.
COUNTY ADMINISTRATION OFFICE - R. Espinosa: (Page 11)
6)
Receive and discuss the 5 Year Plan.
(Page 12)
7)
Ad Hoc Subcommittee to report recommendation for payment of Change of Law
Costs and COLA for Waste Connections, Inc. (John Smith Road Landfill
Operator, Contractor); 1) Approve the payment to WCI in the amount of
$184,787 from landfills and direct staff to make this payment as per staff
recommendation; or 2) Approve the rate increases as proposed and payment
from landfill reserves to cover the total of $184,787, and set the Public Hearing
and direct staff to notice Cities and Recology of rate changes; or 3) provide staff
other direction as to the combination of payments for 2015 COLA and Change in
Law Cost.
ADJOURN TO TUESDAY, JUNE 2, 2015 AT 9:00 A.M.
NOTE: A copy of this Agenda is published. along with supportive documents, on the County's Web site on the Friday- preceding
each Board meeting and may be viewed at www.cosb.uslgovemmentlmeetings-agendasl. All proposed agenda items with
supportive documents are also available for viewing at the San Benito County Administration Building, 481 Fourth Street, Hollister,
CA between the hours of 8:00 a.m. & 5:00 p.m .• Monday through Friday (except holidays). This is the same packet that the Board
of Supervisors reviews and discusses at each Board meeting.
As required by Gov. Code SecUon 54957.5 8ny public record distributed to the Board of Supervisors less than 72 hours prior to this
meeting in connection with any agenda item shall be made available for public inspection at the office of the Clerk of the Board, San
Benito County Adminislration Building. 481 Fourth Street. Hol/ister, CA 95023. Public records dislributed during the meeting will be
available for public Inspection at the meeting if prepared by the County. If the public record is prepared by some other person and
distributed at the meeting it will be made available for public inspection following the meeting at the office of the Clerk of the Board.
In compliance with the Americans with Disabilities Act (ADA) the Board of Supervisors meeting facility is accessible to
persons with disabilities. "you need special assistance to participate In this meeting, please contact the Clerk of the
Board's office at (831) 636-4000 at least 48 hours before the meeting to enable the County to make reasonable
arrangements to ensure accessibility.
Special Agenda
Page 2 012
May 26, 2015
2
SPECIAL MEETING
COUNTY OF SAN BENITO BOARD OF SUPERVISORS
CERTIFICATE OF POSTING
Pursuant to Government Code Section #54956 the agenda for the
Special meeting of May 26, 2015 at 9:00 a.m. was posted on the 22 nd
day of May, 2015 at 2:30 p.m., at the following locations, freely
accessible to the public:
The front entrance of the Old County Courthouse,
Monterey Street, City of Hollister, San Benito County, State
of California
and
)
The lobby of the San Benito County Administration
Building, 481 Fourth Street, Hollister, CA
I, Louie Valdez, certify under penalty of perjury, that the foregoing is
true and correct.
LOUIE VALDEZ. CLERK OF THE BOARD
COUNTY OF SAN BENITO
Back to top
3
Agenda Time Estimates
Minutes or 0 Consent
AGENDA ITEM TRANSMITTAL
TO:
FROM:
Georgia Cochran
Human Resources
MEETING DATE:
May 26,2015
Leaye Blank: ...
cR~~
Closed Session
CONTACT FOR INFORMATION:
Name: Georgia Cochran
Phone No: 636-4000
~7;7i-?r
NUMBER OF CERTIFIED COPIES'-"
REQUIRED:
(1) SUBJECT:
CLOSED SESSION - CONFERENCE WITH LABOR NEGOTIATORS
(2) BACKGROUND INFORMATION (If not summarized within this space provide a staff report instead,
no~ng
attachment):
CLOSED SESSION-CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Allyson Hauck, Dania Torres-Wong, Ray Espinosa, Joe Paul Gonzalez, Melinda casillas,
Georgia Cochran
Employee Organizations:
• Institutions Associations
Law Enforcement Management
Management Employees' Group
SEIU Local 521 (General Unit Employees)
• Deputy Sheriff's Association
SEIU United Long Term care Workers Local 6434
•
•
•
•
Authority:
california Government Code Section 54957.6
(3) OTHER AGENCY INVOLVEMENT:
(4) SUPPORTIVE DOCUMENTS RELATIVE TO THIS ITEM:
Contract
Resolution
Ordinance
other:
o
o
(S) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIFIC ITEM:
o
o
(6) FUNDING SOURCE(S):
,
(7) CURRENT YEAR COST:
$
(10) WILL PROPOSAL REQUIRE ADDmONAL PERSONNEL?
o YES
ONO
(8) ANNUAL OR PROJECT
COST: $
If YES, STATE NUMBER:
Permanent
(9) BUDGETED:
YES
ONO
o
Limited Tenm
(11) RECOMMENDED ACTION(S):
Hold Closed Session
III
~v 'vlv
/ '-J -l.
/J
J
i
.51. 'i//;5".
fA ~
SIGNATiURE OF ~ENcv OR DEPARTMENT AUTHORIZED REPRESENTATIVE
DATE
I
CLERK'S USE ONLY
o APPROy'LJ.
o ACKNOWLEDGED
o SET PUBUC HEARING
o DENIED
0
0
ACCEPTED
APPOINTED
o ADOPTED
o RESOLUTION NO.
o ORDINANCE NO.
o CONTINUED TO
---------
o OTHER
ONOACTIO~N~T~A~K=EN~-------------------
I
'3Y:
Deputy Clerk of the Board
DATE:
Back to top
4
Minutes
TO:
FROM: JOE PAUL GONZALEZ, AUDITOR
MEmNGDATE:
Leave Blank:
Agenda Tlme Estimates:
Of
0
Consent
Name: Janet Norris
Phone No: 636-4090
Datefr""o Rec'd :
00g' 5 /J.CJ./; ~fIJ
NUMBER OF CERTIFIED COPIES
REQUIRED:
(1) SUBJECT:
AB8 (Property Tax Distribution) Cash Flow Model
05/26/2015
(2) BACKGROUND INFORMATION (If not summ ...ized within this space provide 8 staff report instead, noting attachiment):
Frequently questions are asked regarding how the distribution of a person's payment of property taxes are
determined. While the AB8 calculation is quite complex, this presentation will provide an overview of how
property taxes are calculated and distributed.
(4) SUPPORl1VE DOCUMENTS RELATIVE TO THIS ITEM:
...., Contract
Resoiuticn
Ollimnce
(5) PREVIOUS RELEVANT BOARD AmONS ON THIS SPECIFIC ITEM:
o
o Other:
$
U YES
UNO
COST: $
tf
BUDGETED:
YES
NO
0
If YES. STATE NUMBER:
Permanent
Umited T..-m
(11) RECOMMENDED AmON(S):
Receive Power Point presentation. Informational only.
U/"
.s-2.'2.. -)5"'
~--;;~ ..:.
DATE
SIGNATUR{gf AGENCY OR DEPARrMENT AUTHORIZED REPRESENTAllVE
o APPROVED
o DENIED
o ACKNOWUEDGED
o ACCEPTED
o SET PUBUC HEARING o APPOINTED
CLERK'S USE ONLY
o ADOPTED
o RESOLUTION NO.
o ORDINANCE NO.
o CONTINUED TO
o NO
arHER
ACTIO;:;;N;;-:T~A:-:;K;::EN:;----------
---- 0
BY:
DATE:
Back to top
COPY ROUTING:
ORIGINAnNG DEPT. - AUDITOR - COUNTY COUNSEL
5
Agendalime Estimates:
Board of Supervisors
FROM: Ray Espinosa, CAO
TO:
Melinda Casillas
Phone No: 636-4000
Name:
NUMBER OF CERTIFIED COPIES
REQUIRED:
(1) SUBlECT:
Adopt the budget policies of the FY 15116.
MEmNGDATE:
05/26/2015
(2) BACKGROUND INFORMATION (II not summ..-;zed within this space provide a stall' report instead, noting attachment):
This item was continued from the 04/28/15 BOS meeting.
-. Contract
Ordnance
0
0
(5) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIAC ITEM:
ResoIu~cn
Other:
(6) RJNDING SOURCE(S):
$
(10) WILL PROPOSAL REQUIRE ADDIllONAL PERSONNEL?
U YES
UNO
COST: $
~BUDGETED:
DYES
ONO
II YES, STATE NUMBER:
Permanent
Umited Tsm
(11) RECOMMENDED ACTIONeS):
Adopt the Budget Policies for the FY 15/16.
SIGNATURE OF AGENCY OR
o APPROVED
o ACKNOWUEDGED
DEPARrME~ AUTH0RI2ED REPRESENTATIVE
o DENIED
o ACCEPTED
o ADOPTED
DATE
CLERK'S USE ONLY
o RESOLUTION NO.
o ORDINANCE NO.
--------
o CONTINUED TO
o OTHER
DNOACTIO~N~T~AA~EN~-----------------
BY:
DATE:
6
copy ROUTING:
ORIGINAnNG DEPT. - AUDITOR - COUNTY COUNSEl.
SAN BENITO COUNTY BOARD OF SUPERVISORS
FY 2015-2016
BUDGET POLICIES
Maximize opportunities to consolidate, collaborate and cooperate with other agencies to improve
service delivery while saving money.
Identify opportunities to provide service delivery while improving efficiencies and saving money.
Maintain the goal of a General Fund prudent cash reserve at the recommended minimum of 15%.
Maintain the goal to retain Contingency of at least 3% per Fund (If a fund balance is available) as a
proactive measure for unforeseen expenses or revenue reversals during the year.
Direct departments to maintain the currently authorized FY 14/15 FTE's. CAOs office will provide each
department their salary projections that include step increases and changes to employer paid benefit
rates.
Consider increases to FY 14/15 authorized FTE levels with new or increased non-general fund allpurpose revenue funding sources, or on a case by case basis utilizing General Fund sources.
Increase transparency of the true cost of government by including Cost Plan charges in all General Fund
department budgets.
Analyze the impact to the General Fund's ongoing OPEB costs and evaluate the new 2015 actuarial study
and Annual Required Contribution (ARC) payments.
Department Heads must inform the CAO of impending employee retirements in all operating budgets in
order to budget accordingly.
Continue to identify areas for evaluation efforts by staff, committees, or consultants to judge the
effectiveness and/or efficiency of County services.
Identify options to reduce or eliminate services and costs in non-mandated or discretionary program
areas.
Implement an expense strategy to completely erase County's current unfunded Vacation/Sick time
Accrual.
Utilize Teeter Fund Excess Cash to help pay down Vacation and Sick Accrual hour liabilities and bring
County up to date with OPEB obligations in the General Fund departments.
Adopt a Rainy Day Fund with one-time funding as opportunities present themselves.
Recognize possible/estimated salary savings due to normal employee vacancies in all operating budgets.
(Vacancy Budgeting)
Consider including in the budget proposed reorganization affecting personnel job descriptions only after
Human Resources has reviewed the impacts that may relate to meet and confer issues.
7
Maximize the use of Trust and Special Revenue Funds and other revenue sources (Le., grants, etc.) to
support programs and services that would otherwise consume General Fund resources.
Prioritize and pursue ongoing funding for County Information Technology, network/infrastructure
development, operating system applications and maintenance as a means to maximize productivity and
personnel cost savings.
Back to top
8
Leave Blank:
Agendl!ll1me Estimates:
Miootes or 0 Consent
TO:
MEmNGDATE:
N8me: Melinda Casillas
Phone No; 636-4000
DateJTi e Rec'd:
(fpr ~vI7/;~ )}?
NUMBER OF CE CTIFIED COPIES'
REQUIRED:
(1) SUBlECT:
Discussion related to Vacancy Budgeting.
~5/26/2015
(2) BACKGROUND INFORMATION (If not summirized within this space provide 8 staff report instead, noting a!l8Ohment):
An analysis of the past two years of the turnover and vacancies within the General Fund have shown a
substantial overstatement of salaries and benefits at the end of the fiscal year.
It is the belief of the CAOs office that this scenario should be recognized as a budget planning tool, and will
be presenting this concept.
(4) SUPPORTIVE DOCUMENTS RELATIVE TO THIS ITEM ;
..., Contract
OrOmnce
(5) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIFIC ITEM:
o Resolution
o
Other:
(6) RJNDING SOURCE(S):
$
U YES
UNO
COST; $
Pemanent
~ SUDGETED;
YES
0 NO
UmitedTerm
Receive the budget vacancy presentation, and approve the inclusion in the FY 15/16 Recommended
Budget.
iLfYllJ,/(\AI i+
i51l51lS:
DATE
SIGNATURE OF AGENCY OR DEPARTME""\ " .h.""'ZED REPRESENTATIVE
o APPROVED
o ACKNOWLEDGED
o DENIED
o ACCEPTED
o SET PUBLIC HEARING o APPOINTED
CLERK'S USE ONLY
o ADOPTED
o RESOlUTION NO.
o ORDINANCE NO.
o CONTINUED TO
o arHER
- - - - 0 NO
ACTIO~N:;-:T~A:-::K~EN;;----------
BY:
Deputy
Clerk of the Board
DATE:
Back to top
copy ROunNG:
ORIGINA17NG DEPT. - AUDITOR - COUNTY COUNSEL
9
Agenda Time Estimates:
Leave Blank:
Date{nme Rec'd:
JhS~ S!Jd.~ r-)3p
TO:
Name: Melinda Casillas
Phone No: 636-4000
NUMBER Of CERTIFIED COPIES '-../
REQUIRED:
(1) SUBlECf:
Update on the status of the FY Recommended Budget
MEmNGDATE:
05/26/2015
(2) BACKGROUND INFORMATION (If not summ ...ized within this space provide a staff report instead, noting atta::hmmt):
The CAO's office will present the current status of the FY Recommended Budget, and format changes
related to the new ERP - New World financial system.
B
-, Contract
, Ordinance
(5) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIFIC ITEM :
Resolution
Other:
$
(10) WILL PROPOSAL REQUIRE ADOmONAL PERSONNEL?
U YES
U NO
COST: $
(9) BUDGETED:
0 YES 0 NO
Pemanent
UmitedTerm
(11) RECOMMENDED ACTlON(S):
Receive and discuss the status of the FY 15/16 Recommended Budget.
\
/""'
/
SIGNATURE OFAGElrcy OR DEPARTMENTAliH RIZED REPRESENTATIVE
o APPROVED
o ACKNOWLEDGE D
o SET PUBLIC HEARING
o DENIED
o ACCEPTED
o APPOINTED
o ADOPTED
CLERK'S USE ONLY
o RESOumON NO.
o ORDINANCE NO.
---------
o CONTINUED TO
o OTHER
DNOACTlO~N~T~A~K~EN~-------------------
RY:
Back to top
DATE:
COPY ROUTING:
ORIGINATING DEPT. - AUDITOR - COUNTY COUNSEL
10
Agenda Time Estimates:
Leave Blank:
FROM: Ray Espinosa, CAD
~hS
TO:
MEmNGDATE:
D.te/Time Rec'd:
~/9/IDP
NUM8fR OF CERTIFI'ED COPIEV
REQUIRED:
Name: Melinda Casillas
Phone No: 636-4000
(1) SUBlECf:
5 YEAR PLAN PRESENTATION
05/26/2015
(2) BACKGROUND INFORMATION (If not summB"ized within this splice provide .a staff report instead, noting attachment):
Per your direction, the CAD's office embarked on a compilation of a 5-year fiscal outlook and plan.
This is a presentation on the progress of the 5-YEAR PLAN as of 04/01/2015.
(5) PREVIOUS RELEVANT BOARD ACTIONS ON THIS SPECIFIC ITEM:
.., Contrac:t
Resolution
Ordinence
Oll1er:
o
o
r(6) FUNDING SOURCE(S):
COST: $
$
U YES
UNO
If YES, STAn NUMBER:
PeTnanent
!jl BUDGETED:
YES
0
NO
limited Term
Receive and discuss the 5-YEAR PLAN.
'-
'1\ { iM! l(\r
~1j1 ~IS'
DAn
SIGNATURE' OF AGENCY OR DEPARrME;;"';' o\-uORIZED REPRESENTATIVE
o APPROVED
o ACKNOWLEDGED
o SET PUBLIC HEARlNG
o DENIED
o ACCEPTED
o APPOINTED
o ADOI'I'ED
CLERK'S USE ONLY
o RESOllJTlON NO.
o ORDINANCE NO.
---------
o CONTINUED TO
o artiER
O N0ACT10~N~T~A~K=EN~-------------------
BY:
DATE:
Back to top
COPY ROUTING:
ORIGINATlNG DEPT. - AUDITOR - COUNTY COUNSEL
~)
11
Leave Blank:
Agenda T1me Estimates:
7~tj
10
FROM : Ray Espinosa, County Admin . Officer
TO:
;;;;OC/;5!?
NUMBER OF CERTlFIED COPIES v
REQUIRED:
cO~Acr
FOR INFORMATION:
Name: Sara Fontanos
Phone No: 636-4000
(1) SUBJECT:
MEmNGDATE:
Ad Hoc Subcommittee to Report Recommendation for Payment of Change of Law Costs and COLA for
Waste Connections, Inc. (John Sm~h Road Landfill Operator, Contractor)
May 26,2015
(2) BACKGROUND INFORMATION (If not summ";zed within this spoce provide a staff report instead, noting attachment):
On May 19, 2015, Supervisors Barrios and Muenzer were appointed as the ad hoc subcommittee to
recommend whether to raise rates, make a payment from reserves, reduce depletion fees in order to cover
2015 COLA and Change of Law Costs, or a combination of these options. Should a majority of the Board
approve a rate increase, a ten-day noticed Public Hearing is required by law. In addition, the Board would
need to direct staff to pay WIC from Landfill Reserves.
Per the Waste Connections Contract, the COLA adjustment will be no less than 2% and no greater than
6% and is based on the following : Employment Cost Index, Producer Price Index for Fuel, and the Price
Index. Based on these factors the COLA adjustment owed to WCI is $133,424. IWM budgeted $250,000
for Change of Law Costs. So the Ad hoc Committee is requires an additional $$184,787 (COLA and
Change of Law Costs over 14/15 budgeted amount) in costs that need to be covered .
RELEVA~
(4) SUPPORTlVE DOCUMENTS RELATIVE TO THIS ITEM:
(5) PREVIOUS
(8) ANNUAL OR PROJEcr
$434,787.00
COST:
o Contract o Resolution
. 0 Ordinance o Other:
301 .75.3800.1000
U YES
l!I NO
BOARD ACTIONS ON THIS SPECIFIC ITEM:
9 BUDGETED:
ONO
$
II YES. STATE NUMBER:
PErmanent
mal
UmltedTerm
(11) RECOMMENDED ACTlON(S) :
It is recommended that the Board of Supervisors:
1. "'P""'" lh. P'"",O' to~ .m,"", of $184,787 from
payment as per staff recommen
',"dfl'. '"' "recl.!aff to mo"
lhl,
or
~ ~r~ses pr posed and payment from landfill reserves to cover the total of
, 87, and s
e Pl~1i
ea' g; and direct staff to notice Cities and Recology of rate changes; or
oJ. t" rov~ other dil Ie ion
to the combination of payments for 20/15 CqLA and Change in Law Cos~
L.\ Jl
SIGNATURE OF AGE CY
OR~
10;
V
E~
AUTH0RI2ED
o APPROVED
o DENIED
o ACKNOWLEDGED
o ACCEPTED
S)U/!5
, ,
DATE
REPRESE~ATIVE
CLERK'S USE ONLY
o ADOPTED
o RESOUUTION NO.
o ORDINANCE NO.
o COtmNUED TO _ _ _ _ _ _ _ _ __
o OTHER
- - - - 0 NO ACTIO"'N"'T::-:AK""E"'N,.---------
BY:
IDATE:
Back to top
COPY ROUTING:
ORIGINATING DEPT.• AUDITOR . COUNTY COUNSEL
(J,)
12
Revised: 9/ 26/201 3

san benito county board of supervisors special meeting agenda may

Transcription

Similar documents

EX PARTE VIA THE CLERK COVER SHEET

PLUMSTEAD TOWNSHIP BOARD OF SUPERVISORS

How can I legally change my name? Adult Name Change Procedure

Document 6504014

CWA Membership Card

circuit court clerk dorothy brown`s major accomplishments

D-547 Initiating Docs and Map

1 2 How we bring sustainable, measurable performance improvement to

cancellation of business name

Safety. Own It. - National – Exploration, Wells & Pumps