Reiteration on the Disposal of Textbooks with Teacher`s Manuals

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Reiteration on the Disposal of Textbooks with Teacher`s Manuals
Republic of the Philippines
department of Cir
otation
Region VII, Central Visayas
SCHOOLS DIVISION OF BOHOL
City of Tagbilaran
May 28, 2015
DIVISION MEMORANDUM
No. 2Oq
s. 2015
REITERATION ON THE DISPOSAL OF TEXTBOOKS WTH TEACHER'S MANUALS
& OTHER INSTRUCTIONAL MATERIALS IN RELATION TO THE IMLEMENTATION OF
BRIGADA ESKWELA 2015
TO:
DIVISION SUPERVISORS/DIVISION COORDINATORS
DISTRICT SUPERVISORS/COORDINATING PRINCIPALS
ELEMENTARY & SECONDARY PRINCIPALS/SCHOOL HEADS
ALL OTHERS CONCERNED
4.
Attached please find DepED Order No. 14, s. 2012 and Regional Memorandum
No. 294, s. 2015 re: Reiteration On the Disposal of Textbooks with Teacher's Manual
and other Instructional Materials in relation to the Implementation of Brigada
Eskwela 2015 for the information and guidance of all concerned.
5.
All Public Schools District Supervisors and School Heads are enjoined to support
this undertaking.
6.
Immediate dissemination and compliance of this Memorandum is desired.
D. BONGALOS, Ph.D., CESO VI
wLFREDA
School Divi ;ipn Superintendent }b^fp[*r
SGOD/dvd
REPUBLEKA NG PILBPINAS
.
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION
REHIYON VII, GITNANG VISAYAS
region vn, CENTRALVISAYAS
A
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Sudlon, Lahug, Cebu City
MAY 2 0 2015
REGIONAL MEMORANDUM
No. 9 9 4 s. 2015
REITERATION OF DEPED ORDER NO. 14, S. 2012, PARTICULARLY ON THE DISPOSAL
OF TEXBOOKS WITH TEACHER'S MANUALS AND OTHER INSTRUCTIONAL
MATERIALS IN RELATION TO THE IMPLEMENTATION OF BRIGADA ESKWELA 2015
To:
Schools Division/City Superintendents
Officer-in-Charge of Regular Divisions
1.
For the information and guidance of all concerned, attached is a Memorandum from Usec. Mario
A. Deriquito, Undersecretary, Partnerships and External Linkages entitled, "Reiteration of DepEd Order
No. 14, s. 2012, Particularly on the Disposal of Textbooks with Teacher's Manuals and Other Instructional
Materials in Relation to the Implementation of Brigada Eskwela 2015", which is self-explanatory.
2.
For details, please refer t
o the attached DepEd Memorandum/Order and Enclosure.
3.
For compliance.
y julietA. jeruta
/ Di/ector III
^ Off
icf
er-in-Charge
Office ofythe Regional Director
JAJ/ICJ
clmd '15
oowNin/t
tiED
Regional Dir
ector'sOf
ice: Tel. nos.: (032) 231-1433; 231-1309; Telefax 414-7399; 414-7325; Asst Regional Dir
f
ect
or's Of
ice Telefax: (032) 255-4542;
f
Field Ef
fectiveness Division: (032) 414-7324; Curr
iculum Lear
ning Mater
ials Division(032) 414-7323;
QualityAssurance andAccountability Division: (032) 231-1071; Resource Mobilization and Special Pr
ograms andProjects Division: (032) 254-7062;
Training and Development Division: (032) 255-5239 loc. 112; Planning, Policy andResearch Division: (032) 233-9030; 414-7065;
Administrative Division: (032) 414-7326; 255-1313; 414-7366 414-4367; Budgetand Finance Division: (032) 256-2375; 253-8061; 414-7321
Website: http:-t-t-www.depedro7.com.ph
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^@2015 21:42
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PROPERTY
PAGE 01
jKf
e Department of Education
@M Region VII, Central Visayas
RJEPUBLJKA NG PIUPINAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
RD2015-687S
18-May-15
DEPARTMENT OF EDUCATION
DepED Complex, Mer
alco Ave., Pasig city
Tanggapan ng Pangalawang Kalthim
Office ofthe UndHrsecf
ittary
Par
tnerships and External Linkages
For
:
From :
Dir
ect Line : {+632)633-7207
Fax
: (+63,2)637-4211
Website : http.YAvww.deped.gov.ph
All Regional Directors
Schools division/ City Superintendents
Heads, Public Elementary and Secondary Schools
All Others Concerned
MARIO A.^DER^6urr6
Undersecr
etary^ Par
tnerships and External Linkages
Subject:
Reiteration of DepEd Order No. 14, S. 2012, Part
icularly on the
Disposal Of Textbooks with Teacher's Manuals and Other
Instructional Materials in Relation t
o the Implementation of
Br
igade Eskwela 2015
Date :
May 15. 2015
As the Depar
tment of Education (DepEd) conducts this year's Brigada Eskwela also
known as the National Schools Maintenance Week from May 18 to 23, please be
reminded of the DepEd Order No. 14, S. 2012, particularly on the disposal of
textbooks with teacher's manuals and other instructional materials, as part of making
our schools clean and conducive for learning.
For more inf
ormation, all concerned may contact Ms. Maritess Ablay, Chief
Administration Officer, Asset Management Division, DepEd Centr
al Off
ice with
telephone number (02) 636 3602 / 635 0551.
Immediate dissemination of and str
ict compliance with this is hereby desired.
Thank you.
filV'l
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PAGE 02
tepnbltt of tf)e ^p^tlijjpities
f
department of GEfeucatian
DepEd ORDER
'
* 1 @
No. 14 , a. 2012
POLICY AND GUIDBUSES ON THE PROPER DISTRIBUTION, CARE, RECORDING,
RETRIEVAL AND DISPOSAL OF TEXTBOOKS (TXs) WITH THE TEACHER'S
MANUALS {TMS) AND OTHER INSTRUCTIONAL MATERIALS (IMs)
To:
Regional Directors
Schools Division/City Super
intendents
Heads, Public Elementary and Secondary Schools
All Others Concerned
1. This DepEd Order provides the Policy and Guidelines on the Proper Distribution,
Care, Recording, Retr
ieval and Disposal of Textbooks (TXs) with the Teacher's Manuals
{TMs) and Other Instructional Mater
ials (IMs) in order to improve access to them, maximize
their use, and minimize or eliminate damages and/or losses. It also provides guidelines on
the proper recording and disposal of damaged and condemned TXs with the TMs and other
IMs.
2. These guidelines include reiteration of relevant provisions in DepEd Order No. 25, s.
2003 entitled "Resolving Losses of Textbooks" and DECS Order No. 23, s. 2001 entitled "Loss
ofTextbooks by Students."
3.
The pr
incipals/school heads (SHs) shall ensure that TXs with the TMs and other IMs,
which are government property are properly used, cared for, safeguarded from natural and
human elements and recorded.
4. The TXs with the TMs are provided to students and teachers f
ree and are intended to
be used for at least f
ive (5} years. Therefore, it is the responsibilit
y of every learner, teacher,
nd SH to exert all ef
forts to protect the TXs with the TMs and other IMs f
rom damage or loss
to prolong their life span.
5. All concerned DepEd of
icials are enjoined to str
f
ictly implement and adhere to the
enclosed guidelines and procedures. Hence, any inf
raction of these guidelines shall be dealt
with administratively.
6.
:
I
I;
\
j
@
For more information, all concerned may contact:
Ms. Socorxo A. Pilor
Executive Director
Instructional Materials Council Secretar
iat (IMCS),
5/F Mabini Bldg., DepEd Complex, Meralco Avenue, Pasig City
Mobile Phone Nos.: 0927-793-7331; 0928-696-0132
Telefax Nos.: (02) 634-0901; (02) 631-3690; (02) 631-4985
E-Mail Addresses: [email protected]: [email protected]
7.
Immediate dissemination of and str
ict compliance^th this Order is directed.
Secr
etary
#
A
m
DcpSd Complex, MetElco Avenue, Pasig City 1600 O* 633-7208/6337228/632-1361 ^V 636-4376/G37-6209 @ www.deped.goT.ph
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V2015 21:42
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End.:
As stated
References:
DepEd Order Nos.: (25, s. 2003 and 23,'s. 2001)
To be indicated in the Perpetual Index
under the following subjects:
MANUALS
POLICY
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^2015 21:42
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PAGE 04
(Enclosure to DepEd Order No. 14, s. 3012)
Policy and Guidelines on the Proper Distribution, Care, Recording, iccmcvai nq ^mjtosui
of Textbooks {TXs) with the Teacher's (TMs) and Other Materials (tMts)
The following policy and guidelines are issued:
a) Textbook Issuance and Distr
ibution within .the School
? Textbooks (TXs) and teacher's manuals (TMs) are Government Properties and must
each be assigned a property code number as indicated in DepEd Order No. 26, s. 2007,
Submission of Consolidated Inventory Report of Property, Plant, and Equipment
(PPE). Textbooks and Desks/Armchairs at DepEd Central Ofice or at www.depedproperty.wikispaces.com
? At the start of the school year, the school supply officer/designated property custodian
shall be responsible f
or issuing the TXs and TMs to classroom tcachers/advisers, who
shall likewise issue the same to each student.
? The Schools Division Superintendents and School Heads should ensur
e that teachers
accept TXs and TMs issued to them by the school supply off
icer/designated property
custodian for the use of the pupils. The teacher-advisers who are apprehensive to
accept the TXs and TMs due to penalties of losses and accountability, shall be dealt
with administratively.
? The supply Officer/designated property custodian shall stamp mark the name of the
school at the front and back cover, title page, and anywhere in the body ofthe TX/TM.
? TXs and TMs issued to each teacher & student shall bear the proper
ty code number,
where, the TXs/TMs identify with the user. The supply officers/designated property
custodians shall maintain a record/logbook of TXs/TMs issued to each user. The
teacher-adviser may facilitate the recording by having each student sign in the
record/logbook against the designated property code number for which they were
assigned a textbook.
? Teachers are encouraged to read to the students "Take Care ofthe Book" found in the
Inside Front Cover ofhigh school TXs and Inside Back Cover ofelementary TXs. This
shall minimize damage on TXs due to improper handling and usage.
b) Textbook Inventory in the Classroom
? Teachers shall require the students to f
ill out the "Book Record Form" found in the
inside Front Cover ofthe TXs. Each teacher-adviser must keep a current inventory of
the TXs in his/her classroom. It is suggested that students are randomly checked
before leaving the classroom or af
ter every class session.
? School supply off
icers/designated property custodians are encouraged to conduct an
inventory on TXs at least af
ter every grading period or at the end of a semester.
Teacher-advisers can facilitate the preparation of an inventory through the submission
of an inventory report to the Supply Off
icer/ designated Property Custodian af
ter
every grading per
iod or at the end ofthe semester.
c) Textbook Retr
ievaland Loss
? The formula for the computation of loss TXs can be found in DepEd Order 25, s.
2003. The supply officer/designated property custodian must prepare a "Matrix of
Computation for TX Losses" in order to standardize the collection. Below is a sample
ofthe comDutation matrix usios the following formula:
Amount t
o be paid = acquisition cost - depreciation amount, where
The depreciation amount is equal to the acquisition cost divided by 5 (the estimated
useful life oftheTXs and TMs) multiplied by the number ofyears the lostTX orTM
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PAGE 05
PROPERTY
Enc.osur* D*U Order ^-^JZ^ZZZZIZ*^* Mater
ials
EnglishExpresswaysGradeI(Zone1)
AmounttobePaid
Teacher'sManuals(Pbp29.74)
NumberofYearsir
iUse
Textbooks(Php35.98)
23.792
28.784
1
17.844
21.588
2
11.896
14.392
3
5.948
7.196
4
0.00
0.00
5
0.00
0.00
Beyond5Years
the closing ofclasses so losses can be kept 10 a minimum;
? Lost and unreturned TXs must be reported immediately to the supply
of
icer/designated property custodian so the school can collect the appropriate cost
f
prior to the closing ofthe school year and not before or during the opening ofclasses.
? In lieu ofa notarized Affidavit of Loss, a letter from the student signed by the parent
or guardian and endorsed by the teacher-adviser to the Property Custodian/Supply
Off
icer (for losses due to force majeure) or a letter by the Teacher-Adviser noted by
the School Head (for losses due to transfer or dropping out of students) may be
submitted by the teacher as a supporting document for his/her application for Relief
from Accountability.
? The school should initiate an investigation for repor
ted losses to determine the need to
adjust TX requests and allocation for the following school year.
? To ensure a 1:1 textbook to pupil ratio (TxPR) every school year, the supply
off
icer/designated property custodian may request from the buffer stock of the
Division, Region, or Centr
al Off
ice for replacements pr
ior to or during the opening of
classes.
? The
school's goal is to keep losses ofeach textbook title at 1% or less. To ensure the
achievement of this goal, the principal/school head should closely monitor retrieval
procedures and involve the whole school and community in reminding the students to
return TXs before the end ofthe school year.
? The schools may provide incentives to encourage the return of textbooks before the
end ofthe school year.
d) Textbook Disposal
? The supply off
icer/designated proper
ty custodian should identify obsolete, damaged,
or worn out TXs/TMs and submit the inventory to the Division Off
ice, copy fiirnished
the Instructional Materials Council Secretariat (IMCS).
? The principal/school head should ensure that all TXs/TMs for condemnation/disposal
are no longer in the inventory list.
? The Division Off
ice in coordination with the Disposal Commit
tee shall notify the
schools on the disposal dates.
? The following measures are recommended to facilitate TX disposal:
i. Condemn old TXs/TMs procured by the Central Of
fice or other fund
sources (LGUs, SEF, Local School Board, etc.) that have been replaced
orwill be replaced by the following Universal Titles. This includes
TXs/TMs in the following subject ar
eas:
@ Sibika I to 3
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j/2015 21:42
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Enclosure to DepEd Order no. __, @ **\
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V;r^1
PAGE 06
a other lnstmctional MatertaB
English for Grades 1 to t>
Mathematics f
or Grades 3,4, & 5
Araling Panlipunan ! & H
Mathematics I to IV (2009 Revised Edition)
Music & Ars 1, 111. & *v
^J... 9. UpoWK \ &. IV
@ Science 3 to 6
@ Mathematics 1,2, & 6
@ Filipino 1 to 6'
@ AralingPanJipunanin&iV
@ Filipino I to IV
@ Music & Arts II
m following inur
es n y be r^nmm^t *e Disposal Commt
e:
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__
_.,__ [email protected]@ moiKmii nmorams. etc.
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