April 16, 2015, Workshop and Regular Meeting Agenda

NOTICE OF WORKSHOP AND REGULAR MEETING
ALPENA COMMUNITY COLLEGE BOARD OF TRUSTEES
665 JOHNSON STREET, ALPENA, MICHIGAN, 49707
DATE OF NOTICE: April 10, 2015
The Alpena Community College Board of Trustees will convene at 6:00 p.m. on Thursday, April 16,
2015, for a workshop session on the fiscal year 2016 budget and tuition rate. At approximately 7:00 p.m.
the regular April meeting will begin. Both meetings will be held in the Roger C. Bauer Board Room,
Room 400 of the Charles R. Donnelly Natural Resources Center, 665 Johnson Street, on the Alpena
Campus.
Alpena Community College provides access for individuals with disabilities to both the Roger C. Bauer
Board Room and the Charles R. Donnelly Natural Resources Center.
All official proceedings and agendas are kept in the Office of the Board of Trustees, 125-C Besser
Technical Center, on the Alpena campus, and can be viewed upon request between the hours of 8:00
a.m. and 4:30 p.m. Monday through Friday.
Jay Walterreit
Secretary of the Board of Trustees
(989) 358-7215
REGULAR MEETING AGENDA
ALPENA COMMUNITY COLLEGE BOARD OF TRUSTEES
Thursday, April 16, 2015, 7:00 p.m.
Roger C. Bauer Board Room, Room 400, Charles R. Donnelly Natural Resources Center
665 Johnson Street, Alpena, MI 49707
1)
Call to Order
2)
Pledge of Allegiance
3)
Approval of Agenda
4)
Approval of the Minutes from the March 19, 2015, Regular Meeting
5)
Introduction of Guests and Public Comment
6)
Communication(s)
7)
Board Member and Subcommittee Reports
8)
Faculty Report
9)
Student Report
10)
President’s Report
11)
Action Items
2.622 Resolutions of Congratulations for PTK All-Michigan Academic Team Members
2.623 Choice Act Policy for VA Educational Benefit Recipients (Second Reading)
2.624 FY16 Tuition Rate
12)
Information Items
3.825 Financial Report
3.826 Personnel Report
3.827 Gifts and Grants Report
13)
Board Discussion
14)
New Business
15)
Suggested Future Agenda Items
16)
Next Regular Meeting: May 21, 2015, 7:00 p.m.
17)
Adjournment
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 1
2.622 Resolutions of Congratulations for PTK All-Michigan Academic Team Members
Phi Theta Kappa International Honor Society, headquartered in Jackson, Mississippi, is the largest
honor society in American higher education with 1,250 chapters on two-year and community college
campuses in all 50 of the United States and throughout the world. More than two million students have
been inducted since its founding in 1918, with approximately 100,000 students inducted annually.
Each year Phi Theta Kappa recognizes the achievements of Michigan community college students
through the Phi Theta Kappa All-Michigan Academic Team. Students are selected based on academic
achievement, community service involvement and leadership accomplishment. Phi Theta Kappa’s AllState recognition programs are conducted in 32 states. All-state team members have the opportunity to
be named to the All-USA Team, and may receive stipends.
This year, two ACC students were named to the 2015 All-Michigan Academic Team. Those students are
Brennan Casler and LeAnn White.
Therefore, the following resolution is proposed:
The Board of Trustees adopts the following resolutions of congratulations for Brennan Casler
and LeAnn White, and congratulates them on their distinguished academic successes.
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 2
RESOLUTIONOFCONGRATULATIONS
Brennan J. Casler
WHEREAS,theencouragementofscholarlyachievementisamajorpurposeofAlpena
CommunityCollege;
WHEREAS,scholarlyachievementmanifestsitselfinapersonwhoexcelsintheclassroom,
whohastheintellectualcuriositytopursueacademic,career,andculturalenrichmentoutsidethe
traditionalclassroom,whoshowsevidenceofsubstantialdevelopmentoftalentsinacademic
and/ortechnicaleducation,andwhohasdemonstratedanabilitytosharethisdevelopmentwith
others;
WHEREAS,BrennanJ.Caslerhasaptlydemonstratedsuchnotablescholarlyachievements
throughouthisacademiccareeratAlpenaCommunityCollegeandwasappropriatelyrecognized
asamemberofthePhiThetaKappa2015All‐MichiganAcademicTeam;
NOW,THEREFORE,BEITRESOLVED,thattheBoardofTrusteesofAlpenaCommunity
CollegeunanimouslyextendsitssincerestcongratulationtoBrennanJ.Caslerforhisnumerous
contributionstoincreasingthequalityoflifeattheCollegeandforhisoutstandingscholarly
accomplishmentsthroughouthisenrollmentattheCollege.
______________________________________________________________________________________________________
JohnE.Briggs,ChairmanOlinH.Joynton,President
AlpenaCommunityCollegeBoardofTrusteesAlpenaCommunityCollege
Date:April16,2015
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 3
RESOLUTIONOFCONGRATULATIONS
LeAnn White
WHEREAS,theencouragementofscholarlyachievementisamajorpurposeofAlpena
CommunityCollege;
WHEREAS,scholarlyachievementmanifestsitselfinapersonwhoexcelsintheclassroom,
whohastheintellectualcuriositytopursueacademic,career,andculturalenrichmentoutsidethe
traditionalclassroom,whoshowsevidenceofsubstantialdevelopmentoftalentsinacademic
and/ortechnicaleducation,andwhohasdemonstratedanabilitytosharethisdevelopmentwith
others;
WHEREAS,LeAnnWhitehasaptlydemonstratedsuchnotablescholarlyachievements
throughoutheracademiccareeratAlpenaCommunityCollegeandwasappropriatelyrecognized
asamemberofthePhiThetaKappa2015All‐MichiganAcademicTeam;
NOW,THEREFORE,BEITRESOLVED,thattheBoardofTrusteesofAlpenaCommunity
CollegeunanimouslyextendsitssincerestcongratulationtoLeAnnWhiteforhernumerous
contributionstoincreasingthequalityoflifeattheCollegeandforheroutstandingscholarly
accomplishmentsthroughoutherenrollmentattheCollege.
______________________________________________________________________________________________________
JohnE.Briggs,ChairmanOlinH.Joynton,President
AlpenaCommunityCollegeBoardofTrusteesAlpenaCommunityCollege
Date:April16,2015
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 4
2.623 Choice Act Policy for VA Educational Benefit Recipients (Second Reading)
Along with all other institutions of higher learning in the state, Alpena Community College has
been notified by the Michigan Veterans Affairs Agency of a Board policy requirement to continue
administering financial aid to veterans under the federal Veterans Access, Choice, and Accountability
Act of 2014 (commonly known as the Choice Act).
The policy requirement amounts to a Board-level commitment to charge eligible veterans no
more than in-state tuition. In effect this practice has been in place since April 16, 2014, Board meeting
when the Trustees simplified tuition rates for the current year by eliminating the out-of-state category.
At present, therefore, only the in-district and out-of-district rates exist, and no one is being charged more
for having legal residence outside of Michigan.
Without doubt, however, ACC places top priority on continued access to VA educational
benefits by veterans who participate in our educational programs.
Therefore, the following resolution is proposed:
In conformity with the Choice Act, the Alpena Community College Board of Trustees approves
on second reading the following policy addition to the Business Services Section of the ACC Policies &
Procedures Manual:
5024
In-State Tuition for Veterans Educational Benefit Recipients
Any individual using educational assistance under either Chapter 30 (Montgomery GI Bill® -Active Duty Program), Chapter 33 (Post-9/11 GI Bill®) of Title 38, United States Code, and/or the
Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. §3311(b)(9)) who lives in the State of
Michigan while attending Alpena Community College (regardless of his/her formal state of residence)
shall be charged no more than in-state tuition.
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 5
2.624 FY16 Tuition Rate
In order to continue balancing the budget after four years of falling enrollments, limited state
revenues, and stagnant property tax receipts, Alpena Community College looks first to cutting expenses
wherever feasible. In addition, it must bring in additional revenue to maintain high standards of service
to students and community members. The proposed increases in tuition rates for FY16 are $5.00 per
contact hour for in-district students and an out-of-district tuition increase $8.00 per contact hour.
Students have access to a wealth of well-administered scholarships and grants that continue to
make ACC highly affordable, vis-à-vis not only universities but also similar community colleges.
Therefore, the following resolution is proposed:
The Alpena Community College Board of Trustees authorizes an increase of tuition effective
with the 2015 Fall Semester.
TUITION AND FEES
In-District Tuition (per contact hour)
Out-of-District Tuition (per contact
hour, applicable to students from the
rest of Michigan, all other states, and
foreign countries, with the exception
of dually-enrolled students, whose
high schools are all charged In-District
Tuition)
FROM
$115.00
$181.00
TO
$120.00
$189.00
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 6
3.825 Financial Report
Monthly General Fund Revenue and Expense through March 2015 (Year to Year Actual Comparison)
 The property tax receipts of $2,436,745 are $11,568 greater than a year ago and a little more than
expected, most likely due to timing of the payment.
 Tuition/fee receipts of $5,403,277 are $448,164 less than last year because of lower than
anticipated enrollments through March.
 Accumulated state aid for the current year amounts to $2,969,834, which is $76,120 ahead of last
year due to an increase in state appropriations.
 Instruction costs are lower by $209,466 due primarily to timing of faculty overload pay and a
reduction of the number of full-time faculty. Also relevant is the wage freeze in the faculty
contract and the cap of health insurance costs.
 MIS costs are still down because of timing of purchases, the cap on health insurance, and the
elimination of a technical position.
 Instruction support expense is up due primarily to addition of nursing program director to
administrative staff and increases for several administrators.
 Institutional administration expense rose compared with last March due to pay and associated
fringe benefit increases for seven administrators. Implementation of Clery Act changes also
contributed to the rise.
 Physical plant costs are lower by $44,499 primarily because of the cap on health insurance and
lower utility costs.
 Net income through the ninth month shows us $869,450 in revenue over expense. More than
anything else, lower enrollments account for the $195,169 decline from last year.
Monthly General Fund Revenue and Expense through March 2015 (Budget to Actual Comparison)
 The outside services category is down because contract negotiations were completed last year.
 Supply and postage costs are being tightly monitored.
 Insurance costs are over budget due to higher than expected workers compensation and
unemployment charges.
 Travel costs are lower as a result of limiting travel since September.
 Library books and equipment expense is lower due to timing of purchases.
 All other categories are in acceptable ranges for this stage of the year.
General Fund Month to Month Comparison through March 2015
 The Month to Month comparisons are tracking as expected.
Consolidated Income Statement through March 2015
 All funds are lined up as expected.
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 7
Alpena Community College
General Fund
Year to Year Actual Comparison
For the Nine Months Ending March 31, 2015
YTD Actual
FY 2015
YTD Actual
FY 2014
Variance
Revenue
Property Tax
Tuition/Fees
Sales, Services, and Rent
State Aid
Federal
Donations
Interest
Other
Revenue
2,436,745
5,403,277
6,628
2,969,834
95,944
0
578
1,444
10,914,450
2,425,177
5,851,441
6,263
2,893,714
132,770
1,000
711
1,227
11,312,303
11,568
(448,164)
365
76,120
(36,826)
(1,000)
(133)
217
(397,853)
5,154,461
580,467
837,858
806,107
1,512,377
1,152,208
1,522
10,045,000
5,363,927
625,942
772,887
806,880
1,468,794
1,196,707
12,547
10,247,684
(209,466)
(45,475)
64,971
(773)
43,583
(44,499)
(11,025)
(202,684)
869,450
1,064,619
(195,169)
1,110,371
1,979,821
1,105,301
2,169,920
5,070
(190,099)
Expense
Instruction
MIS
Instruction Support
Student Services
Institutional Administration
Physical Plant
Transfers
Expenses
Income
Net Assets - Beginning of Year
Net Assets - End of Year
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 8
Alpena Community College
Comparative Income Statement
General Fund
For the Nine Months Ending March 31, 2015
Budget
FY 2015
YTD Actual
Variance
Complete
FY 2014
Complete
96.29%
91.98%
33.14%
54.90%
86.34%
0.00%
23.12%
6.04%
77.83%
95.45%
98.40%
44.73%
55.05%
70.57%
1.98%
28.43%
1.68%
80.39%
2,075,913 73.19%
1,011,066 72.90%
158,993 74.62%
27,224 84.59%
154,317 49.66%
1,125 62.50%
120,651 73.64%
9,377 82.31%
23,786 50.45%
(11,134) 106.96%
47,793 48.28%
(3,564) 101.67%
67,955 18.26%
116,442 22.63%
177,711
0.85%
3,977,655 71.63%
73.89%
72.23%
80.34%
78.99%
57.82%
52.06%
78.63%
89.10%
67.71%
105.39%
62.40%
101.14%
44.25%
22.60%
7.54%
72.82%
Revenue
Property Tax
Tuition/Fees
Sales, Services, and Rent
State Aid
Federal
Donations
Interest
Other
Revenue
2,530,658
5,874,680
20,000
5,409,289
111,129
50,500
2,500
23,899
14,022,655
2,436,745
5,403,277
6,628
2,969,834
95,944
0
578
1,444
10,914,450
7,741,725
3,731,354
626,411
176,630
306,548
3,000
457,714
53,000
48,000
160,000
92,400
213,000
83,140
150,500
179,233
14,022,655
5,665,812
2,720,288
467,418
149,406
152,231
1,875
337,063
43,623
24,214
171,134
44,607
216,564
15,185
34,058
1,522
10,045,000
0
1,110,371
1,110,371
869,450
1,110,371
1,979,821
(93,913)
(471,403)
(13,372)
(2,439,455)
(15,185)
(50,500)
(1,922)
(22,455)
(3,108,205)
Expense
Salaries
Fringe Benefits
Outside Services
Advertising
Supplies
Rental
Utilities
Telephone
Postage
Insurance
Travel & Mileage
Tuition Waivers
Library Books & Equipment
Other
Transfers
Expense
Income
Net Assets - Beginning of Year
Net Assets - End of Year
Percent of Year Complete
75.00%
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 9
Alpena Community College
General Fund Month to Month Tracking
For the Nine Months Ending March 31, 2015
July
August
September
October
November
December
January
February
March
2,962
631,163
662
490,062
13,543
0
101
80
1,138,573
2,168
973,174
437
511,301
8,544
0
95
20
1,495,739
April
May
June
YTD
Budget
321,950
88,100
429
490,063
8,872
0
45
30
909,489
622,440
732,197
417
490,063
7,799
0
54
95
1,853,065
651,017
(1,143)
2,837
490,064
9,290
0
66
130
1,152,261
291,578
33,246
537
490,064
16,135
0
90
871
832,521
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 2,436,744 2,530,658
0 5,403,277 5,874,680
0
6,630
20,000
0 2,969,834 5,409,289
0
95,944
111,129
0
0
50,500
0
578
2,500
0
1,444
23,899
0 10,914,451 14,022,655
599,911
291,655
37,279
8,901
15,352
0
30,555
4,984
5,773
2,000
3,796
1,850
2,196
1,394
0
1,005,646
597,007
296,364
64,917
14,574
26,416
0
54,128
4,913
3,490
26,470
12,508
29,193
276
1,169
0
1,131,425
550,134
271,126
26,444
32,114
18,459
0
48,748
8,761
6,647
18,892
5,793
56,205
3,204
6,329
0
1,052,856
576,357
285,105
34,206
15,404
13,217
0
55,573
915
241
0
3,099
21,033
571
6,203
0
1,011,924
730,846
327,419
40,879
5,492
20,982
750
64,954
9,092
195
0
1,780
(4,344)
(126)
3,837
0
1,201,756
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0 5,665,814 7,741,725
0 2,721,810 3,731,354
0
467,418
626,411
0
149,406
176,630
0
152,232
306,548
0
1,875
3,000
0
337,062
445,714
0
43,623
53,000
0
24,214
48,000
0
171,134
160,000
0
44,621
92,400
0
216,565
213,000
0
15,185
83,140
0
34,058
150,500
0
0
191,233
0 10,045,017 14,022,655
490,093
(221,936)
800,209
140,337
(369,235)
0
0
0
Revenue
Property Tax
Tuition/Fees
Sales, Services, and Rent
State Aid
Federal
Donations
Interest
Other
Revenue
113,177
2,479,449
297
0
8,771
0
0
0
2,601,694
421,382
462,198
627
0
8,340
0
63
0
892,610
10,070
4,893
387
8,217
14,650
0
64
218
38,499
Salaries
551,461
Fringe Benefits
288,778
Outside Services
146,254
Advertising
17,962
Supplies
5,880
Rental
0
Utilities
93
Telephone
4,398
Postage
487
Insurance
71,832
Travel & Mileage
2,388
Tuition Waivers
26,285
Library Books & Equipment
5,555
Other
611
Transfers
0
Expense
1,121,984
515,822
266,123
29,003
2,967
17,156
0
24,089
4,816
309
26,470
5,608
84,899
883
2,740
0
980,885
568,711
975,565
278,308
416,932
41,144
47,292
44,689
7,303
18,357
16,413
0
1,125
28,846
30,076
4,848
896
1,898
5,174
2,917
22,553
2,724
6,925
(621)
2,065
2,626
0
4,215
7,560
0
0
998,662 1,539,879
(88,275)
(960,163)
Expense
Income
1,479,710
(401,306)
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 10
869,434
0
Alpena Community College
Consolidated Income Statement
For the Nine Months Ending March 31, 2015
General
Revenue
Property Tax
Tuition/Fees
Sales, Services, and Rent
State aid
Local
State
Federal
Donations
Interest
Other
Total Revenue
Current
Designated Auxiliary Unrestricted Restricted
Endow. &
S'ship
Loan
Plant
Agency
Total
2,436,745
5,403,277
6,628
2,969,834
0
0
95,944
0
578
1,444
10,914,450
0
417,245
38,240
0
0
0
0
1,917
0
0
457,402
0
2,436,745
70,039
5,890,561
937,939
982,807
0
2,969,834
0
0
0
0
0
95,944
0
1,917
0
578
(46,789)
(45,345)
961,189 12,333,041
0
0
(84,244)
0
32,250
0
172,086
4,238,435
37,492
0
4,396,019
0
0
0
0
0
0
2,381,880
0
0
80,464
2,462,344
0
0
0
0
0
44,287
0
78,368
0
0
122,655
0
216,005
0
0
0
1,515,157
0
1,553,434
80
5,234
3,289,910
0
0
0
0
0
0
0
650
0
8,907
9,557
2,436,745
6,106,566
898,563
2,969,834
32,250
1,559,444
2,649,910
5,872,804
38,150
49,260
22,613,526
Expenditures
Instruction
5,154,461
MIS
580,467
Public Service
0
Instruction Support
837,858
Student Services
806,107
Institutional Administration 1,512,377
Physical Plant
1,152,208
Transfers
1,522
Total Expenditures
10,045,000
28,426
22,144
56,693
3,376
218,385
8,863
1,136
0
339,023
74
5,182,961
63,658
666,269
24,899
81,592
0
841,234
819,676
1,844,168
0
1,521,240
6,245
1,159,589
0
1,522
914,552 11,298,575
6,000
0
602,559
61,280
3,745,931
0
0
0
4,415,770
0
0
0
0
2,462,344
0
0
0
2,462,344
0
0
0
0
127,755
0
0
0
127,755
0
0
0
0
0
0
3,365,114
80,524
3,445,638
0
0
0
0
5,208
2,972
0
0
8,180
5,188,961
666,269
684,151
902,514
8,185,406
1,524,212
4,524,703
82,046
21,758,262
Net Revenue (Expense)
869,450
118,379
46,637
1,034,466
(19,751)
0
(5,100)
(155,728)
1,377
855,264
Beginning Year Net Assets
1,110,371
440
106,692
1,217,503
21,401
4,242
3,938 14,663,244
7,736
15,918,064
Period Ending Net Assets
1,979,821
118,819
153,329
2,251,969
1,650
4,242
(1,162) 14,507,516
9,113
16,773,328
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 11
3.826 Personnel Report
New hires, terminations, and status changes for March 2015.
New Hires:
None.
Terminations:
None.
Status Changes:
None.
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 12
3.827 Gifts and Grants Report
This report reflects the following activity for pledges and gifts received by the College
and its Foundation between March 11 and April 7, 2015.
TOTAL GIFTS & PLEDGES: $6,878.00
TOTAL DONORS: 27
April 16, 2015, ACC Board of Trustees Meeting Agenda, pg. 13