Exhibitor Information - Evergreen Vapor Expo
Transcription
Exhibitor Information - Evergreen Vapor Expo
July 25th - July 26th 2015 Lynnwood, Washington 98036 Exhibitor Information View Lynnwood Convention Center Floorplans Company Name: phone: Address: city/state: Company Contact: Show Contact: Zipcode: Description of Products: Proceeds from each exhibitor will go to Vape-A-Vet, Vape Militia, Wounded Warrior Project. Each Exhibitor will receive 2 Drink Wristbands and 2 Event Shirts for each 10’x10’ booth purchased. Exhibitors will be allowed to invite an unlimited number of qualified (18+) customers to the show. Each Exhibitor will be featured on our website with all other vendors, on an alphabetical list that can be accessed from our website. Each Registered Exhibitor will receive at least 10’x10’ of functional retail vendor space. Exhibitors will receive an update on how the Expo went, and have options to give us feedback! Questions? Send an email to [email protected] call for help/problems with this form; Monday - Friday 9:00 AM - 5:00 PM Pacific Time (360) 305 - 0862 July 25th - July 26th 2015 Lynnwood, Washington 98036 - Lucky Registration: First 3 lucky registered vendors get promotion/sponsorship on website, Drink wristbands and free shirts for crew. Second 7 registered vendors get free shirts for crew and 4 Drink wristbands All Vendors get name on vendor/exhibitor page on website and 2 Free Drink wristbands EVƎ / Mt. Baker Vapor will confirm receipt of your Vendor Contract. -A minimum of 50% deposit is due with this signed contract. -All payments due by April 2nd, 2015. The deposit is NON-REFUNDABLE and DUE at the time of CONTRACT. See Tradeshow Rule #14. If you wish to donate to promotional giveaways or have sponsorship opportunities please contact us at [email protected]. Schedule: The Exposition runs from Thursday July 23, 2015 - Monday July 27, 2015 Thursday July 23, 2015 Move-In/Set-UP 8:30 AM - 6:00 PM Friday July 24, 2015 Set-UP, Booth to Booth Trading 8:30 AM - 6:00 PM Saturday July 25, 2015 Exposition Day 1 Open to Public 11:00 AM - 7:00 PM Open to Vendors 10:00 AM - 8:00 PM Sunday July 26, 2015 Exposition Day 2 Open to Public 11:00 AM - 7:00 PM Open to Vendors 10:00 AM - 8:00 PM Monday July 27, 2015 Move-Out/Dismantle 8:30AM - 6:00 PM **Tuesday July 28, 2015** Your stuff NEEDS to be gone, EVƎ is not liable for damaged, lost or discarded items/goods. We can only accept Cashier’s Checks or Major Credit Cards (Amex Visa Master Card) Attached is our check # ________ in the amount of $ ____________ payable to: Mt. Baker Vapor MAIL to: Mt. Baker Vapor: Attn Assets/Evergreen Vapor Expo 7159 Guide Meridian Rd Lynden, WA 98264 Please use the following credit card: Amex Visa Master Card Name on Card: Billing Address: Card Number and Card Type: Expiration Date and V-Code: Authorized Signature: Questions? Send an email to [email protected] call for help/problems with this form; Monday - Friday 9:00 AM - 5:00 PM Pacific Time (360) 305 - 0862 July 25th - July 26th 2015 Lynnwood, Washington 98036 > I agree to abide by the rules of the 2015 Evergreen Vapor Expo; Trade Show and Convention, understand my deposit is non-refundable, and agree to remit the total amount due for my booth by April 2, 2015. Authorized Signature: RULES AND REGULATIONS 1. Eligible Exhibits: The EVƎ Show Management, (Evergreen Vapor Expo, Mount Baker Vapor and Lynnwood Convention Center), reserves the right to determine the eligibility of any company or product for inclusion in the exhibit hall. 2. Music: No external music, music that has been made to attract people to your exhibit, music of any kind shall not be utilized by an exhibitor. The exhibitor agrees that the exhibitor will be liable for any and all costs, including legal fees, incurred by EVƎ show management for violation of this rule. 3. Literature Distribution: The distribution of publications, samples and printed matter of any kind, or any promotional material, is restricted to the confines of each company’s exhibit space 8. Sound Level and Performances: The use of devices for mechanical reproduction of sound is permitted, but must be controlled. Sound or any form of entertainment must not be projected outside the confines of the exhibit booth so as to interfere with the activities of other exhibits. EVƎ Show Management will determine reasonable levels. Exhibits featuring performers or other attractions must be large enough to contain the audience within the exhibit. Aisles are 8 ft wide and must be kept clear. 9. Insurance: Fire and theft insurance, if so desired, must be taken out by each exhibitor at his own expEVƎ ense. Show Management is not responsible for direct or consequential damages. 10. Exhibit Logistics: Detailed data in the form of 16. Relocation of Exhibitor Booths: EVƎ Show management reserves the right to relocate exhibitors that downsize their booth after any payment is received. EVƎ Show management may also relocate any exhibitor whose booth is situated in an area of the show floor that is eliminated as exhibitor space. To the greatest extent possible, relocated exhibitors will be placed in a booth that best meets their needs, and in a location that is not disruptive to the tradeshow floor layout as determined by EVƎ show management. 17. Acts of God, Fire, Strikes, Etc.: In the event of any outside cause, such as war, fire, strike, government action, other emergency, prevents the exhibit from being held, EVƎ Show Management may retain such part of exhibitor’s rental as shall be required to recompense EVƎ Show Questions? Send an email to [email protected] call for help/problems with this form; Monday - Friday 9:00 AM - 5:00 PM Pacific Time (360) 305 - 0862 July 25th - July 26th 2015 Lynnwood, Washington 98036 4. Limitation of Liability: The exhibitor agrees to make no claim for any reason whatsoever, including negligence against EVƎ Show Management, its members or agents or employees, or the sponsors or the lessors or owners of the exhibit premises for loss, theft, damage or destruction of property; nor any injury to themselves of employees while in the exhibit area. Each exhibitor is encouraged to purchase their own insurance. 5. Defacing of Building: Exhibitors are liable for any damage caused by fastening displays or fixtures to the building floor, walls or to the standard booth equipment; OR for damage caused in any other manner. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building walls and floors or to standard booth equipment. 6. Display Dimensions: ALL INLINE BOOTHS:The maximum exhibit height is 15 feet from the floor. If a linear booth is backed up to the perimeter wall (of the building) then the back wall height limit can be extended to 17 feet high. If an Exhibitor Service Kit will be Emailed to each exhibitor. Exhibitors can call about services and equipment directly from Lynnwood Convention Center at (425) 778-7155. All relevant information regarding shipment, labor, electrical services (unless otherwise noted), exhibit hours, etc. is available through these services. 11. Guards: Evergreen Vapor Expo will employ guards during the course of the Show. The duty of the guards will be to protect the general exhibit against fire or other catastrophes. Neither Evergreen Vapor Expo nor the owners or lessors of the exhibit premises will assume any responsibility for exhibitor’s property. 12. Fire & Safety Laws: Federal, State and Lynnwood City Laws must be observed. Aisles and fire exits cannot be blocked by exhibits. 13. Payments & Deposits: The EVƎ Show Management holds the right to vacate or cancel any such exhibit space that does not remit the deposit payment by April 2nd, 2015 and/or such Management for expenses incurred up to the time such contingency shall have occurred. 18. Corner Platinum: Each corner booth purchased will incur a 10% surcharge for each corner calculated by the total number of booth(s) purchased. For example, if a vendor purchases booth space with one corner, the vendor will pay a platinum charge of 10% of the total booth cost. If a vendor purchases a booth space with two corners, a platinum charge of 20% of total cost will be charged. 19.Television and Broadcasting Rights: Exhibitor shall not televise or broadcast the Evergreen Vapor Expo scheduled to be presented at Lynnwood Convention Center under the terms of this agreement without prior written approval of the Lynnwood Convention Center. 20. No Children Under 18: No such child under the age of eighteen will be permitted to gain access to the expo floor for any reason. 21.Nondiscrimination: With respect to its activities conducted in the Questions? Send an email to [email protected] call for help/problems with this form; Monday - Friday 9:00 AM - 5:00 PM Pacific Time (360) 305 - 0862 July 25th - July 26th 2015 Lynnwood, Washington 98036 an unfinished portion of an exhibit is exposed, the offending surface must be made presentable at the expense of the exhibitor. END BOOTHS/PREMIUM: The maximum exhibit height for a premium booth is 15 feet from the floor. If an end booth backs up to linear booths, the back wall height may be 15 feet, be sure to ok this with the surrounding booths. If an exhibit is exposed, the offending surface must be made presentable at the expense of the exhibitor. 7. Sharing/Subletting of Exhibit Space: Only the exhibitor whose company name appears on the contract will be allowed to exhibit products and services in the booth. Companies may share space only if they receive prior approval from EVƎ Show Management. Companies may not sublet any of their exhibit space. Subletting will result in a fine of $1,000 or termination from the Evergreen Vapor Expo. exhibit space that does not remit the total booth order amount due by April 2nd, 2015. Subsequently, the EVƎ Show Management holds the right to vacate or cancel any such exhibit space that fails to remit payment for services provided. 14. Cancellation and Refunds: The 50% deposit is non-refundable. Exhibitors cancelling before March 1st, 2015 will receive one half of the amount paid above the non-refundable 50% deposit. Exhibitors cancelling after March 1st, 2015 will not be entitled to any refund. 15. Exhibit Space Downsizing: All booth downsize requests must be made in writing. There is no penalty for downsizing a booth before the signed contract and deposit are received by show management. After that time, booths that downsize may be relocated to a different area of the show floor at the discretion of EVƎ show management. Lynnwood Convention Center during the Evergreen Vapor Expo, Exhibitor agrees to comply with all federal, state, and local laws prohibiting discrimination by reason of race, color, age, sex, marital status, sexual orientation, political ideology, creed, religion, ancestry, national origin, or the presence of any sensory, mental or physical handicap or the use of a trained guide dog by a blind, deaf, or physically disabled person. 22. Advertising: Exhibitor agrees not to allow any advertising in the media, in advertising the Evergreen Vapor Expo for which the Exhibitor is granted Rental Space. There may not be any advertising unless previously arranged by the EVƎ Show Management. Exhibitor agrees that all advertising of the event will be honest and true and will include accurate information. Questions? Send an email to [email protected] call for help/problems with this form; Monday - Friday 9:00 AM - 5:00 PM Pacific Time (360) 305 - 0862