FÖRENINGEN EKONOMERNA VID STOCKHOLMS UNIVERSITET

FÖRENINGEN EKONOMERNA
VID STOCKHOLMS UNIVERSITET
Board meeting #25
Monday 04/05/2015
Styrelserummet, Smedjan
Time: 18:00 – 21.00
§.1
Call to Order
Christoffer Hintze called the meeting to order 18.05.
§.2
Appointment of Secretary
Emelie Norling was appointed as secretary.
§.3
Appointment of Certifiers
Stephanie Viljava and Anel Mulisic were appointed as certifiers.
§.4
Adjustment of voting rights
Benjamin Geralf obtains Jimmy Hagelfors’ vote in his absence.
Stephanie Viljava obtains Mia Batljan’s vote in here absence.
§.5
Attendees
Christoffer Hintze
Anel Mulisic
Frida Wandborg
Emelie Norling
Jenny Holmgren
Stephanie Viljava
Benjamin Geralf ( - 19.04)
Mirja Höjdestrand
§.6
Adoption of Agenda
Approved with suggested items added:
Voting right
.
.
.
.
.
.
.
Speaking right
.
.
.
.
.
.
.
.
Discussion item: One-year Master’s Promotion
Rapporteur: Christoffer Hintze
Discussion item: Purchase of diesel driven generator
Rapporteur: Jenny Holmgren
§.7
Follow up of to-do list
Christoffer Hintze has spoken to Olle Green regarding the missing
jacket.
Jenny Holmgren and Frida Wandborg have booked Vassa Eggen for the
mingle before the 50-years celebration.
Benjamin Geralf has uploaded documents from Drive/Dropbox to
Podio.
Adoption of previous protocols
The protocol from the Second Ordinary Association Meeting is
approved with suggested changes:
Suggested changes:
Below “Godkännande av föredragningslista” was changed from:
- ”§.54 blir §.51, §.51-53 revideras till ordning” to ”§.54 blir §.52 och
§.51-§.53 revideras i följd.”
- The paragraph ”§. 63 revideras till att godkänna
Marknadsföringsutskottets ordförande för innevarande
mandatperiod.” is added.
Following formulations of the decision proposals considering respective
paragraph was changed to:
- §. 17 From: “Föreningsmötet godkänner motionen enligt föreslagen
ändring”. To: Föreningsmötet godkänner motionen enligt föreslagen
ändring, med revidering ”Föreningens firma tecknas av dem som
styrelsen därtill utser” ändras till ”Föreningens firma tecknas "enligt
§.25”.
-
§.19 From: “Föreningsmötet godkänner motionen enligt föreslagen
ändring”, med tillägg ”Erlagd terminsavgift återbetalas ej”. To:
Föreningsmötet godkänner motionen enligt föreslagen ändring, med
tillägg ”Erlagd medlemsavgift återbetalas ej”.
-
§.24 From: ”Föreningsmötet godkänner motionen enligt föreslagen
ändring.” To: ”Föreningsmötet godkänner motionen enligt föreslagen
ändring. Meningen ”I dessa organ representeras Föreningen
Ekonomerna av Ordförande, Vice ordförande och utbildningsansvarig
respektive Utbildningsutskottets ordförande.” ändras till ”I dessa
organ representeras Föreningen Ekonomerna av Ordförande, Vice
ordförande
och
utbildningsansvarig,
Utbildningsutskottets
ordförande och/eller utsedda studentrepresentanter.”
-
§.26 From: Föreningsmötet godkänner motionen enligt föreslagen
ändring. To: föreningsmötet godkänner motionen enligt föreslagen
ändring med revideringen att ”Medlem får ej väljas till mer än en
förtroendepost per mandatperiod.” ändras till ”Medlem får ej inneha
mer än en förtroendepost åt gången.”. Meningen ”Kandidatur kan ske
till flera poster. Om kandidat blir vald till en post avsäger denne sig
övriga kandidaturer.” stryks.
-
§.30 From: ”Föreningsmötet godkänner motionen enligt föreslagen
ändring” To: ”Föreningsmötet godkänner motionen enligt föreslagen
ändring med ändringen att lägga till Val av Förenings- och
styrelseordförande
i
föredragningslistan
för
Andra
ordinarie
föreningsmöte.”
-
§.49
From:
”Föreningsmötet
godkänner
propositionen
enligt
föreslagna ändringar.” To: ” Föreningsmötet godkänner propositionen
enligt föreslagna ändringar med tillägg att i Andre vice ordförandes
befattningsbeskrivning skall det stå att denne tillsammans med
Skattmästare skall kontrollera att utskotten följer fastställd budget för
utskottens löpande verksamhet. Samma förtydligande gällande att det
är budgeten för den löpande verksamheten som kontrolleras läggs till
i
befattningsbeskrivningen
för
Skattmästare.
Tillägg
i
befattningsbeskrivningen för IT-ansvarig görs där det förtydligas att
denne ansvarar för funktionen hos Föreningen Ekonomernas digitala
interna kommunikationssystem.
-
I §. 58 specificeras Jenny till Jenny Holmgren.
Protocol #22 and #23 was approved and documented.
§.8
Check-in
Processed.
§.9
Debriefing, all areas of responsibility
Christoffer Hintze: Dinner with the new Board, U9 Växjö, Fanborg
Skansen, Spring Ball with Electro/Medicine (KTH), Meeting with AMG,
KPMG event, Meeting regarding fire routines, Handover, daily duties
and Preparations for the handover-case.
Anel Mulisic: OMG meeting, Dinner with Board 15/16, EC meeting,
Meeting Campusrådet, KTH Spring ball (Electro/Medicine), Faculty
Board pre-meeting, SFR meeting, Faculty Board meeting, U9 Växjö,
Meeting Programnämnden, daily duties. Preparations for the
handover-case and handover.
Frida Wandborg: OMG-meeting, Dinner with the new Board,
Leadership seminar, Kick-off meeting with Generatorerna, Preparations
for the handover-case and daily duties.
Emelie Norling: OMG-meeting, Dinner with the new Board,
Preparations for the handover-case, budget meeting with the new
Faddergeneralerna and daily duties.
Stephanie Viljava: OMG-meeting, Dinner with the new Board,
Preparations for the handover-case, Handover and daily duties.
Jenny Holmgren: Dinner with the new Board, Kick-off meeting with
Generatorerna, Preparations for the handover-case, Meeting with the
coordinators and daily duties.
Benjamin Geralf: Dinner with the new Board,Leadership seminar,
OMG-meeting, Podio-meeting with Business Committee, Preparations
for the handover-case and daily duties.
§.10
Debriefing, Operational Management Group
At the last meeting we discussed if the structure of OMG should be
changed and especially if and when the independent projects should be
a part of OMG. This will be brought up again at the next Grand
meeting. We also discussed the handover process and how to give
OMG more responsibility so that the status of being a chairman
increases.
§.11
Debriefing, Treasury
Meeting with UppsalaEkonomerna’s treasury is booked on May 6th.
Emelie and Stephanie are traveling to Uppsala to discuss the cash
management and the process of moving towards a cashless association.
§.12
Debriefing, 50 years anniversary
Considered processed.
§.13
Notifications
§.14
Decision item: Revised policy, "Policy för alkoholhaltiga drycker och
droger"
Rapporteur: Jenny Holmgren, Frida Wandborg
(Appendix 1)
Claim
that
the Board approves the revised policy "Policy för alkoholhaltiga
drycker och droger".
Decision
that
the Board approves the revised policy “Policy för alkoholhaltiga
drycker och droger” with suggested changes.
Suggested changes:
The paragraph “Ingen alcohol bjuds och ges inte bort som gåva
(undantag får göras I samband med representation)” was removed. The
paragraph was changed to “Ingen alcohol bjuds eller ges bort som gåva.
Undantag får av styrelsen göras i samband med extern representation.”
§.15
Decision item: GSC’s contact person at the Board
Rapporteur: Jenny Holmgren, Anel Mulisic
(Appendix 2)
Claim
that
the board approves the change of contact person on the board
for GSC.
Decision
that
the board approves the change of contact person on the board
for GSC.
Benjamin Geralf is adjusted out 19.04.
§.16
Discussion item: Location for the handover-weekend
Rapporteur: Emelie Norling
(Appendix 3)
The Board discusses locations, options and price for the handover
weekend.
Meeting is adjourned 19.42.
Meeting is resumed 19.54.
§.17
Discussion item: Remuneration (Arvodering)
Rapporteur: Frida Wandborg
(Appendix 4)
The Board assesses remunerations and evaluates previous boards’
recommendations that the Second Vice President should be
remunerated as well. The Board discusses whether the structure should
be changed to include the Treasurer in the presidium. Remunerating
the
§.18
Treasurer is an option.
Information item: Debriefing from U9 Växjö
Rapporteur: Christoffer Hintze, Anel Mulisic
(Appendix 5)
Christoffer and Anel inform the Board of the questions discussed at the
U9 conference in Växjö. One subject that gained much focus during the
weekend was long-term goals and 5-year plans for the associations.
They also discussed the idea of giving sales courses to the persons
responsible for sponsorships within the associations.
§.19
Additional items
Discussion item: One-year master’s promotion
Rapporteur: Christoffer Hintze
The university is organizing a promotion ceremony for one-year master
students on May 29th. Christoffer and Anel are appointed
representatives for the association.
Discussion item: Purchase of diesel driven generator
Rapporteur: Jenny Holmgren
The Board discusses the benefits of purchasing a diesel driven
generator. The demand to be able to play music outdoors at different
events in Brunnsviken and at Frescati has become numerous in recent
years. The Board obliges Faddergeneraler and Coordinators to look into
the costs for a generator and then to get back to the Board with more
information.
§.20
Up-coming events
50-year anniversary on May 9th.
Handover case with the new board on May 5th.
§.21
To-do list
Emelie Norling and Stephanie Viljava are tasked to upload final results
for projects in Podio.
Anel Mulisic is tasked to form a question asking members what kind of
events they would like to see more of. This question should be included
in the survey for Speak-up week.
§.22
Next meeting
The next meeting will be held at the 12th of May.
§.23
Adjournment
Christoffer Hintze ended the meeting 21:28.
Appendix 1
Decision item: Revised policy, "Policy för alkoholhaltiga drycker och droger"
Rapporteur: Jenny Holmgren, Frida Wandborg
Background
More information will be presented at the meeting.
Claim
that
the Board approves the revised policy "Policy för alkoholhaltiga drycker och
droger".
Appendix 2
Decision item: GSC's contact person on the Board.
Rapporteur: Jenny Holmgren, Anel Mulisic
Background
Due to GSC orientation towards education we believe that their voice would be
better heard and represented if they worked closer to the Vice President and Head of
Education instead of the Head of International Affairs. Therefor, after discussions
throughout the year we think that the Board should change GSC contact person on
the Board accordingly.
We claim
that the Board approves the change of contact person on the Board for GSC.
Appendix 3
Discussion item: Location for the handover-weekend
Rapporteur: Emelie Norling
Information
The handover-weekend with the new board is one of the most important parts of the
whole handover. The board should discuss where the handover-weekend is going to
take Place this year.
Appendix 4
Discussion item: Remuneration (Arvodering)
Rapportetur: Frida Wandborg
Information
Today our President and Vice President are getting monthly remuneration. The Board
should discuss the reasons to why we have remuneration and if we want to
recommend the Board of 15/16 to increase the amount of positions that are getting
remuneration and if so, what position(s).
Appendix 5
Information item: Debriefing U9 Växjö
Rapporteur: Christoffer Hintze, Anel Mulisic
Information
More information will be presented at the meeting.
Secretary
Emelie Norling
Adjuster
Adjuster
Stephanie Viljava
Anel Mulisic