Dressage Rally packet

Great Lakes Region Pony Club
2015 Dressage Rally
Highland Hills, Metamora Hunt II, Grand River, and Synchrony Riders Pony Clubs cordially
invite you to the 2015 Great Lakes Region Dressage Rally. This packet contains all entry forms
and information pertaining to this rally. Please read the enclosed information carefully and
make sure that all necessary forms are included with your fees. We look forward to seeing
you at the rally!
Rally Dates
June 19-20, 2015 (Friday - Saturday)
Haul In Thursday, June 18
Location
Woodbine Farms
9976 W Liberty Road Chelsea, MI 48118
http://www.woodbinefarms.com
Closing Date
Wednesday, May 20, 2015
Fees
$140 per rider if postmarked by May 20, 2015.
$20 per Stable Manager
$25/competitor late fee if postmarked after May 20, 2015.
Club Check
Highland Hills Pony Club
Payable To
Mail Entries To
Pam Koskinen
3758 Hollow Corners
Dryden, MI 48428
Organizer
Highland Hills Pony Club
Sue Smith [email protected]
Hospitality
Synchrony Pony Club
Adrienne Nemura [email protected]
Secretary
Metamora Hunt II PC
Pam Koskinen [email protected]
Facilities
Grand River Pony Club
Cindy Hogan [email protected]
TD
Barb Day
Judges
Shari Wolke, JoAnne Coy
CHAMPIONSHIPS QUALIFIERS: If you sent in your championship application for Dressage,
assume you are going to qualify. Bring a copy of Coggins test report and checkbook. The RS will
meet with your parents at the end of the rally while you are packing up. Payment for
championships must be made at the end of the rally.
General Rally Information
Eligibility
Teams
Mounts
Entries
Rules
Stabling
Medical
Armband
OR Wrist Band
Lodging
Horse/Ride
Changes
Cancellations/
Refunds
Meals
Farrier/Vet
Volunteers

All Pony Club members AND HORSEMASTERS in good standing may participate. Club, GLR and national dues paid in
full.
 The DC is responsible for determining eligibility and safety of members in his/her club.
 Consists of 3 or 4 riding members and a Stable Manager (Stable Manager optional but strongly recommended). Mixed
rating teams are recommended. Each team must have a captain.
 Horsemasters compete as individuals.
 Each team must have an official adult chaperone.
 Dressage teams may have a coach (can be shared by more than one team).
 If your club does not have enough participants to form a full team, you may contact other clubs, or inform the Rally
Secretary, who may be able to help you form a Scramble team.
 All mounts (mares and geldings only) must be 5 years of age or older at the time of the rally and should be the rider’s
regular mount for Pony Club activities and/or approved by the club DC or supervisor of instruction.
 Snail mail postmarked and electronic Entries are due Wednesday, May 20, 2015. Entries postmarked after closing
date will be charged a $25 late fee per competitor.
 Snail mail entry must follow with required paperwork: DC/Club Checklist, Team worksheet(s), entry fee with camping
fees, Coggins for all horses, signed chaperone form(s), signed coaching form(s), camping form, and volunteer form
(mini D and shirt forms optional).
 Horse Management for the rally will be run in accordance with the USPC Horse Management Handbook and Rules for
Competition 2015, any addenda and the annual newsletter.
 The Dressage Rally will be run in accordance with the USPC Dressage Rulebook 2015, all addenda and the current
newsletter.
 Entry fee includes stabling on the grounds starting the evening before the rally begins. Bring your own bedding.
 Stall cards must be posted before leaving horses for the night if checking in the evening before official rally start. HM
Note: Make sure stall cards are clearly readable. Cards should follow the basic format of the HM Rulebook. It’s
OK to be creative, just remember the main purpose is to find information quickly in case of emergency.
 Stalls must be inspected before leaving.
 Rally Organizer and HM will provide final info about stripping of stalls.
 Each competitor (including Stable Managers) must wear a Medical Armband containing an original, signed Medical
Card. It is the responsibility of the parent and competitor to ensure the Medical Armband contains current and
correct information.
 Medical wrist bands must be according to USPC policy 0128, effective 1/1/15
 Primitive camping is available for free on the grounds.
 Camping with electrical hookup is $20 per site PER NIGHT. Extension cord and water tees necessary if electrical and
water is desired. ONE electrical outlet per campsite. Extras will be charged as extra sites. Primitive is free.
 BRAND NEW! Holiday Inn Express & Suites, 323 N. Zeeb Rd, Ann Arbor 48103 734-827-1100 (7 miles) at Jackson &
Zeeb Roads, I-94 Exit 169. Block of rooms under “Huron Valley Pony Club.” Suites sleep up to 6 people! Indoor
pool, onsite laundry, walking distance to Big Boy, McDonalds, Grand Traverse Pie, Metzgers German restaurants;
within 2 miles of many other fast food options, Meijer and Tractor
Supply. http://www.ihg.com/holidayinnexpress/hotels/us/en/ann-arbor/arbzb/hoteldetail
 Wyndham Garden Ann Arbor: 2900 Jackson Rd, Ann Arbor 48103 888-595-9874 (10 miles)
 Comfort Inn Chelsea: 1645 Commerce Park Drive, Chelsea 734-433-8000 (8 miles)
 Test change fee of $15 for any change in tests ridden. Horse changes (with vet note) with same tests will have no test
change fee. Test change fee applies if horse and tests change (even with vet note.) No changes after Friday June
5, 2015.

Per GLR guideline approved 11/2/14: Before closing date: If in writing, full refund less $25 non-refundable office
fee; all withdrawals must be in writing via email before 8:00 PM of Closing Date. After Closing Date – If in
writing via email and accompanied by a vet’s or doctor’s note, 50% refund will be given. If entry can be filled
from a waiting list, full refund less $25 non-refundable office fee.
 Meals are not included in the entry fee. Food is available from concessions on the grounds during rally hours.
Chaperones are encouraged to pack coolers for team tack rooms.
 Will be on call during the rally. All services are to be paid at the time of service; payment is the responsibility of the
horse/pony owner. Phone numbers will be available in the rally office and in the rally packet.
 Each team must provide a chaperone. Each team must also provide 3 volunteers. Horse knowledge is not required to
volunteer. AHMJs with training are appreciated.
Closing Date: May 20, 2014
Page 2
TENTATIVE SCHEDULE
Thursday, June 18
6:00-8:30 pm
6:00-8:30 pm
9:00 pm
Arrivals, Check In, Set Up of horse stalls, tack and feed stalls permitted by members;
parents assist with unloading ONLY
Sound checks; musical riders report to office with music (2 copies suggested)
Barns Close
Friday, June 19
6:30-7:30 am
8:00 am
8:30 am
9:00 am
9:30 am
11:00 am
11:30 am
4:30 pm
5:30 pm
6:30 pm
7:00 pm
Barns open; check-in (chaperone checks in with team)
Rally Opening; Set-up completed
Briefing/Helmet checks
Volunteer briefing
Coach’s briefing: Ring 1
Horse Inspection begins
Turnout begins
Rides begin
Quadrille, Pas de deux, musical rides begin
Rides end for day
Final Turnbacks
Barns close
Dressage tests available for review (must be returned until the end of rally)
Saturday, June 20
7:00 am
7:30 am
8:00 am
8:30 am
1:30 pm
1:30 pm
3:00 pm
4:00 pm
5:00 pm
Barns open
HM scores posted from day 1
Safety checks begin (No horse inspection)
Rides begin
Rides completed; packing may begin after last turnback, but no parents in barn
Mini D turnouts/rides (horses would have first morning rides of the day with competitor)
Awards Ceremony
Stall Stripping
Departure
Notes regarding schedule:
 Chaperone will check entire team in.
 If arriving the evening before rally begins:
o Tack and feed room set-up is allowed—stall card must be posted before leaving for the night.
o Early or late arrival (outside of specified hours) must be arranged with rally organizer.
o Parents: Assist with unloading only
 Times should be regarded as approximate. Packets handed out at rally check-in will specify the final schedule.
 All riders should bring helmets to the initial briefing for inspection.
 All CDs and music for all musical rides must be dropped off on Thursday evening at office for sound check.
 Turnbacks for each rider/horse should occur within one hour of the final ride of the day.
NO PARENTS ALLOWED IN THE BARN EXCEPT WHEN HELPING TO UNLOAD, LOAD OR DURING ESCORTED TOUR.
Closing Date: May 20, 2014
Page 3
Dressage Rally
June 19-20, 2015
Each rider will be given the opportunity to ride 3 dressage tests. They may choose two
dressage or 2 eventing tests and repeat the harder test or choose to ride two different
dressage/eventing tests and a musical ride. (Higher number/letter will be considered higher
test if of the same level.) A fourth ride (for additional fee) may be ridden and judged but not
counted in team scores.
Friday
Saturday
Dressage/eventing test 1
Dressage/eventing test 2
Dressage/eventing test 2 or musical ride
Optional fourth test of choice
QUALIFYING TESTS
Anyone qualifying for Championships must ride USEF 2015 test 2 and 3 for your chosen level
and a musical ride (freestyle or pas de deux). You must have already sent your Championship
Application form to the V-RS in order to qualify.
USPC recommends (not requires) the following choices for individual tests:
Flat Certification
Recommended Tests (All 2015 versions)
UR/D1
USDF Intro Test A / USDF Intro Test B
D2
USDF Intro Test B / USDF Intro Test C
D3
USEF Training Level Test 1 / USEF Training Level Test 2
C1 and up
USEF test of choice best suited to the mount/rider team
Awards





Ribbons to all competitors
**Traveling Silver Plate: to highest placing team
**“Golden Shovel”: to team scoring least Horse Management points
**Amber Bryan Trophy: to individual exhibiting best sportsmanship (decided by CHMJ)
**Best Mini-D Mentor: to mentor that best assists and models pony club standards,
sportsmanship, & values for (a) mini-d rider(s). (decided by CHMJ and Mini-d program
leader Alysia Apley)
**Please indicate on your team entry form if you have these trophies and bring them
along to be dropped off at the rally office upon arrival.
Dogs MUST be leashed. Clean up after your own pet. NO dogs allowed on grassy areas
near arenas. No pets near the arenas or horses for the safety of the riders.
No turnout available. Warm up and longeing in designated areas only. Longeing
according to USPC HM handbook. (Must sign up in HM office)
Closing Date: May 20, 2014
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2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
CLUB/DC CHECKLIST
Please double-check all forms to ensure they are completed correctly and all forms are signed.
All highlighted forms to be printed and postmarked by closing date to avoid late fee.
Per Team:
Electronic Entry Completed
https://docs.google.com/a/longviewideas.com/forms/d/12tsjMWNFdqNFaxM2m32ZMExUl9VhM07hyYql3lgN04/viewform
Chaperone Form (Signed)
http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649FEE-298E-478A-94007DB8A4139C3C/Chaperone_Duties_Form.pdf
Volunteer Commitment Form
Team Worksheet
Coaching Form (optional) (Signed)
http://c.ymcdn.com/sites/www.ponyclub.org/resource/collection/06649FEE-298E-478A-94007DB8A4139C3C/Dressage_Coaches_Form.pdf
Per Horsemaster:
Electronic Entry Completed
https://docs.google.com/a/longviewideas.com/forms/d/12tsjMWNFdqNFaxM2m32ZMExUl9VhM07hyYql3lgN04/viewform
Per Mount:
Copy of 2015 negative Coggins test report
Mini Ds:
Copy of Mini D Entry Form (optional)
Per Campsite:
Camping Reservation Form (optional)
Fees:
Club check for rally payable to: Highland Hills Pony Club (HHPC)
Fee Calculation
Rider/mount combinations entering rally
Horsemaster
Late Entry (per competitor) if postmarked after May 20, 2015
Stable managers per team
Extra test (not added into team score)
Campsites PER NIGHT and per electrical/water hookup. (No
charge for primitive camping if not using electric or water)
Mini D
TOTAL Make one club check payable to HHPC
Closing Date: May 20, 2014
x
x
x
x
x
x
$140 =
$140=
$20 =
$20 =
$15=
$20 =
x $20 =
Page 5
2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
Team Entry Worksheet
Club(s):
Team Name:
Chaperone:
Coach (optional):
Pony
Club
Competitor Name
Flat
Cert.
HM
Cert.
Tests
Extra
test?
Horse Name
*
Stable Manager
* denotes captain
Third test is either repeat of test 2 or a musical
Use the following test abbreviations:
USDF Intro Test A-IA
USEF Training Test 1-T1
USEF 1st Level Test 1 – F1
USEF 2nd Level Test 1 – S1
USEA Beginner Novice A-BA
USEA Training A – TA
USEA Prelim A – PA
Western Intro Test 1 – WI1
Western Basic Test 1 – WB1
USDF Intro Test B-IB
USEF Training Test 2-T2
USEF 1st Level Test 2 – F2
USEF 2nd Level Test 2 – S2
USEA Beginner Novice B –BB
USEA Training B - TB
USEA Prelim Test B -- PB
Western Intro Test 2 – WI2
Western Basic Test 2 – WB2
USDF Intro Test C-IC
USEF Training Test 3 – T3
USEF 1st Level Test 3 – F3
USEF 2nd Level Test 3 – S3
Western Basic Freestyle--WBF
USEA Novice A – NA
Quadrille Intro - QI
Western Intro Test 3 – WI3
Western Basic Test 3 – WB3
Pas de deux - PDD
Training Freestyle - TF
1st Level Freestyle - FF
2nd Level Freestyle - SF
Quadrille Freestyle -- QF
USEA Novice B – NB
Quadrille Training - QT
Western Intro Test 4 – WI4
Western Basic Test 4 – WB4
Person completing this form:
Name: ___________________________________
Phone: ______________________
Email: _______________________
Closing Date: May 20, 2014
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2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
Volunteer Commitment Form
Complete one form for each team of riders/mounts. For the rally, 3 volunteers are needed to
each serve two shifts. Depending on the # of volunteers, choice of jobs can be not guaranteed.
Assistant Horse Management Judges (AHMJs) require previous training and a two full day
commitment (unless prior arrangements made with HMO). Assignments of qualified AHMJ’s are
coordinated by the Rally Organizer and the Regional HMO. Apprentice AHMJs may be needed
for a half day on Friday only, but should also indicate a second volunteer job.
Team Name
Pony Club(s)
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1
st
2nd
3rd
List times unavailable during rally
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1
st
2nd
3rd
List times unavailable during rally
Volunteer Name
Cell Phone
E-mail
Home Phone
Child Name(s)
Club
Specify choice of jobs (from list below) – Add * if you have experience with the job
1
st
2nd
3rd
List times unavailable during rally
Available Jobs
AHMJ (trained)
Warm Up Steward
Rider Water
Porta Potty check
Scribe
Gate Keeper
Water Supply
Trash check
Closing Date: May 20, 2014
Scoring
Score Runner – good job for siblings
Ring Crew
Neutral Zone
Announcer
Night Watch – great job for campers
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2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
Volunteer Job Descriptions
Job Title
Job Length
Experience
Level (1-5)
Full Days
1-2 days
(need some
during movein and moveout)
Partial Day
option
3-5
Skill
Level
(1-5)
3-5
3-5
2-5
Half day
2
3
All day during
rides
Half Day
2
2
1
1
Half or full
day
2
4
Half day
2
3
Scoring assistant
All day, both
days
3
5
Ring Crew*
Sporadically
throughout
rally
Throughout
day
1
1
1
1
Once at night
(possibly
more)
4
4
AHMJ *
(Trained)
AHMJ
Apprentice*
Warm Up Arena
Steward*
Announcer
Rider Water*
Scribe
Gate Keeper*
Score Runner
Night Watch*
Full Description
Supervise, evaluate and assist riders in the barns; AHMJs
must work well with each other and competitors; must be
willing to work with horses and be physically able to work
the entire rally; Review HM rules prior to rally and have
prior HM training; Appropriate dress; compensated with
food
Assist the AHMJs with required equipment checks,
recording rider arrivals at turnout inspections, secretarial
duties, etc.
Assist Riders into the ring; monitor schedule and rider
order to “push” them into the gate keeper at the ring (in
order, in correct ring); watch schedule and rider order to
answer rider schedule questions; Observe for safe warm
up behavior to report to HM or TD if problems.
Use PA to announce riders entering ring and other
announcements
Hand water to mounted riders; watch for heat or
dehydration problems; assist warm up arena steward
Write judges comments and scores on score sheets; must
have legible hand writing and focus for longer periods of
time
Monitor order of go and ride schedule to keep riders in
order and on time; communicate with judges if riders need
to go out of order; work with warm-up ring steward to
keep riders in order and on schedule
Receive, sort and input all scores into scoring database;
Assist scoring chief in troubleshooting and producing final
scores; must be detail oriented
Must be physically able to lift awkward or heavy
equipment to facilitate organizer or course designer in
changing of rings for different classes
Pick up score sheets from judges to bring to scoring; must
be tactful in moving through show grounds and
approaching judges
Refill water buckets in all barns during the night; look for
horses in distress; be available to continue monitoring a
horse in distress and assist if needed; report possible HM
problems
* Requires appropriate horse footwear. Closed toe shoes, over ankle
Closing Date: May 20, 2014
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2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
CAMPING RESERVATION FORM
Cost for a campsite is $20 PER NIGHT for electrical hookup. Primitive camping is free.
Campers should bring their own extension cords and water tees.
Please use one form for both rallies if staying through both.
Name
Pony Club
E-mail
Cell Phone
Arrival Day:
Departure Day:
List Others Staying
at Same Campsite
Primitive (free)
(check
one)
Site w/ Electrical Hookup
**Facility owner does check those who connect to electricity/water and expects payment for
ALL those using electricity or water. If you plug into two outlets, or attach to two water spigots,
you will be charged for two sites.
Closing Date: May 20, 2014
Page 9
2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
2014 Great Lakes Region Dressage Rally
Mini-D’s Entry Form
The organizers of the GLR Dressage Rally wish to give unrated and D1 members the opportunity to
begin the rally experience on a slightly smaller scale. This is for pony clubbers who are too new,
young, or inexperienced to compete, but are eager to participate in the rally.
The 'Mini-D's' will have the opportunity to:
 Assistant Stable Manage in conjunction with a rally team, but on a more manageable time
basis for these young riders - several hours on the first day during turn-outs, horse
inspections and the preparation for first rides. Additional time as appropriate for their
age/abilities and as mentor’s time allows.
 Supervised by mentor C level pony clubber at all times while in the barn / with the horse.
 Shortened turnout inspection
 Riding in a Mini Dressage Test of their own on the calmest horses, as offered by other
clubbers in their club in the rally. These will be 'lead line' rides, or assisted by a nearby
'guardian angel' (the rally rider or owner of the pony).
 They will help to prepare their horse for the ride, and do a supervised warm up
 Participation ribbons awarded
 Mentors should be a minimum of 16 and C2HM (contact organizer if questions)
 Mini D borrowed horse may only ride 3 rides. (competitor turnback prior to mini D ride)
 The fee is $20
Mini-D’s and their parents must follow all rules. Appropriate dress (footwear) always expected.
Mini Dressage Test
A Enter Working Walk
D Halt, Salute, Proceed Working Walk
X Turn Right
B Turn Left
M Half turn reverse returning to the track at B
Between B&F Working Trot
E Working Walk
H Half Turn Reverse returning to the track at E
Between E&K Working Trot
A Down Centerline
X Halt, Salute
Name
Closing Date: May 20, 2014
Club
Age
Cert.
Horse name
Mentor Name/Cert.
Page 10
2015 Great Lakes Region Dressage Rally
June 19-20 – Woodbine Farms
Dressage Rally T-shirt
Team Name:
Member Name
Quantity
Size
Adult/Youth
Color (circle one)
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
A or Y
Green
Purple
Total shirts________ x $15 =


All checks made out to HHPC.
Shirts will be given out with Entry Packets.
Closing Date: May 20, 2014
Page 11