spring_newsletter - Georgetown Commons

GEORGETOWN COMMONS OF
DEARBORN ASSOCIATION
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Keeping You Informed
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• In our ongoing effort to keep co-owners informed, we ask that you
Association Dues
• Dues are due on the first of
the month and considered
late if not received on or
before the 10th day of the
month.
• All checks should be made
payable to Georgetown
Commons Association and
mailed to Compass
Management.
•
Fines for late association
dues are $100.00. Contact
management if you have
account questions.
please remember to contact management if you have a phone, address
or email change. Also, if you are renting your condo and would like
your mail forwarded to another address we ask that you please notify
management by emailing [email protected] .
• The 2015 Annual Meeting has been scheduled for the month of May
and will be held at the Henry Ford Centennial Library. Annual Meeting
packets will be sent to all co-owners by way of mail within the next
week. Library staff has asked that those in attendance respect Library
Patrons by keeping noise down. Any person(s) who cannot follow these
rules set fourth by the library will be asked to leave by library staff. Your
cooperation is greatly appreciated by the library & its patrons in
advance.
• All co-owners must have insurance on his / her condo unit. An
insurance audit will be conducted in the month of June for all 156 condo
units. What happens during an insurance audit? All condo units must
provide by mail, a copy of his or her insurance to management to file.
Any co-owner who does not comply will be in violation of the
Georgetown Commons Of Dearborn Governing Documents. An
insurance audit is done for the protection of your condo unit as well as
the entire community. Information will be mailed to co-owners
regarding the insurance audit in the month of May.
Georgetown Commons Board Of Directors
Scott Saionz
President
Rochelle Dorn
Treasurer
Karen Morgan
Secretary
Marco Cavazza
Director
Laverne Wainwright
Director
Compass Management Professionals
705 S. Main ST. # 183 Plymouth, MI 48170
734-582-9603-Office 734-582-9604-Fax - Office Hours Monday - Friday 8:30 am - 5:00 p.m.
Management Team: Stacey Sherrille [email protected] Frank Jassick [email protected]
Friendly Community Reminders
• Holiday Decor: Now that Spring is here, we ask that all co-owners who have not done so already please
take down your Holiday Decorations and store them appropriately. Thank you for showing your Holiday
Spirit!
• Modifications To Your Condo Unit: If you are thinking of getting new windows, installing a screen
door, etc; please contact management for a modification request. All modifications must be approved by
your Board Of Directors prior to any changes being made. For a copy of this form please send your request
to [email protected] .
• Pet Reminders: No animal may be permitted to run loose at any time upon the Common Elements and
all animals shall at all times be leashed and attended by a responsible person. Each Co-Owner shall be
responsible for the immediate collection and disposition of all fecal matter deposited by any pet belonging to
them. All pets should be registered with the City Of Dearborn.
• Water Usage: Water continues to be one of the largest line items on the GTC Budget as well as an
ongoing issue within the community. With spring here, we ask that you please do not use association water
to wash your cars. Management has already received reports of co-owners washing vehicles, leaving hoses
running in garage areas, as well as non-residents doing laundry within the community. Each quarter, water
bills have been assessed and we currently have three buildings with higher than average water usage. What
does this mean for you? Water inspections are continuing, and you will be contacted by management within
the next two weeks if your building has been listed as an above average water usage building. We will have a
licensed plumber inspect all faucets, bathtubs, laundry tubs, & toilets for leaks/running water. If anything is
found it will be fixed by the Georgetown Plumber and billed to your account. We hope you understand the
seriousness of this nature as this impacts the entire community. Please continue to check around your condo
unit for leaks and running toilets.
• Dryer Vent Cleanup: You may know that you should clean the lint screen inside your clothes dryer, but
did you know that you should have your dryer vent cleaned? Dryer vents should be inspected and cleaned
by a professional once a year to avoid fire and improve efficiency. If you are interested in Dryer Vent
Cleaning please contact Dryer Vent Wizard at (313) 402-7659.
Financial Round Up
The GTC Association had a Certified Audit completed for 2014. A copy of this Audit has been posted on the
gtc.dearborn.com website under the financial tab for 2014. This audit was completed by Jantz & Knight Accounting
Firm of Bloomfield Hills, MI. Findings from the audit show your reserve fund to be above the minimum standard of
10% as of December 31, 2014, as well as financial statements that conform with accounting principals generally
accepted in the United States of America. Please let us know if you have any questions on these documents.
As of April 16, 2015, there are a total of 18 delinquent accounts, five of which are with collections.
Bank account totals are as follows;
Checking: $8,080.21 & Money Market Reserve: $57,504.85 - April 16,2015
Please contact Stacey Sherrille at [email protected] for further financial questions
Back Flow Inspections
Vanguard Fire & Security Systems will be performing BackFlow Inspections on Monday,
May 4th, 8 AM – 4:30 PM . Times for these inspections will be from 8 AM -4:30 PM. Each building
will take one hour to inspect, so please have someone available in your unit on May 4th over the
age of 18 if your unit houses the Fire Suppression System.
Letters and emails will be sent to these co-owners within the next week.
Maintenance Needs & Who is Responsible
For your convenience we have added a maintenance request form in this newsletter. As a co-owner
within the Georgetown Commons Association all request for maintenance must be put on a
Work Order Form and mailed, emailed, or faxed directly to management. These forms are for
tracking purposes to ensure all work is being provided to co-owners in a timely, and efficient manner.
If you are emailing work order forms, we ask that you please email or forms to
[email protected] & [email protected]
If you experience an emergency we ask that you contact management directly at 734-582-9603.
For after hour emergencies please call 734-306-0231.
We will also add a community matrix for all residents to view in the newsletter email. This matrix is a
direct outline showing who is responsible for items within your community. As a reminder, repairs are
completed by urgency first, as well as available funding. We have received work orders from co-owners
requesting new brick for entire buildings, new fences, new landscaping, etc;. We hope you understand
we would like to fulfill all of your requests however, requests are sometimes not possible based on
funding, fairness to all 156 unit owners, as well as association vs. co-owner responsibility. For more
questions on repairs please contact Frank at [email protected]
Spring / Summer 2015 Projects
As the budget allows, you will see enhancements being made to the
Georgetown Community including (but not limited to)
Community Beautification & Flower Planting Day Performed with The City of Dearborn
Concrete repairs to sidewalks & porches
Asphalt Repairs
Power-washing
Trex-Deck installation & Minor Tree Trimming
Looking For Volunteers
The Georgetown Commons Of Dearborn is looking for volunteers to help maintain the dog waste
cleanup station this spring & summer. Maintenance does cleanup the dog station when they are
on-site however, we are looking for a 2-4 volunteers who would rotate weekly cleanup duties in this
area. Bags & cleaning materials would be provided by Georgetown Commons. Not only would this
be a potential cost savings to the community, it would also help keep safe, sanitary conditions for all of
the GTC residents and pets. If you are interested please contact 734-582-9603.
Hazardous Waste
Household hazardous materials are any products that pose a risk to human health and safety to the environment. Some
examples of household hazardous materials include paints, stains, floor care items, furniture polish, bathroom cleaners,
lawn and garden chemicals, pesticides, turpentine, shellac, batteries, transmission fluid, used motor oil, and poisons.
Never set household hazardous material at the curb. Disposal of needles /sharps: For disposal of medical waste, such as
sharps/needles, syringes, lancets, and other sharp objects, use a hard plastic container with a tightly secured lid. Laundry
detergent bottles work well. Place the tightly secured plastic container in your trash receptacle, not in your recycle bin.
For more information regarding household hazardous waste disposal and additional drop off
dates and locations, contact 734-326-3936.
Georgetown Commons Condominium Association
Maintenance Request Form
RESIDENT MAINTENANCE / REPAIR REQUEST
Date:___________________________________________________________________
Unit# / Address: ___________________________________________________________
Resident’s Name: _________________________________________________________
Phone (Home): _______________________ Phone (Cell): ________________________
Problem:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
_____________________________________________________________________________________________________
_____________________________________________________________________________________________________
1st Request
Pet at residence: Y
2nd Request
3rd Request
N Type:_______________________________________
Best Time To Make Repair:_______________________________________________________
Comments :______________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
I authorize entry into my unit to perform the maintenance or repair requested above in my
absence unless stated otherwise above.
________________________________________________________________________
Resident
Date
Please forward all request to:
Compass Management Professionals
705 S. Main St. # 183
Plymouth, MI 48170
734-582-9604(Fax)
or
[email protected] or [email protected] (Email)