minutes of fall membership meeting budget questions

MEM B ERS H I P M E E TI N G
agenda
4 may 2015
01
minutes of fall membership meeting
02
years of service
03
principal’s report
04
2015-2016 budget proposal presentation
05
budget questions & motion 2
06
miscellaneous
07
closing prayer
08
opening devotions & welcome
dominican republic trip choir
3 nov 2014 | alan buist |
motion 1: be it resolved that the membership approve the 3 nov 2014 meeting minutes
nathan siebenga
nathan siebenga
sherry osinga
dave lodewyks
motion 2: be it resolved that the membership approve the proposed 2015-2016 budget as circulated with the agenda.
allan buist
nathan siebenga
M E M B E R S H I P M E E T I N G M I N U T E S | 3 N O V 2014
1|
welcome
Nathan welcomed all present and introduced the agenda for
the evening.
2|
devotions
Harry Meester opened with devotions.
3|
minutes
Minutes of Spring Membership Meeting, May 5, 2014
Motion 1: Be it resolved that the membership approve the minutes
of the May 5, 2014 membership meeting.
Proposed: Henry Huberts
Second: Rick DeHaan
Motion carried
4|
prinicpal’s report
Nathan Siebenga shares his excitement and gratitude for
HDCH and notes:
This evening marks the end of something and the beginning
of something. It is an evening of celebration, not of an end
but a beginning.
At HDCH we strive to be exceptional, to make a difference. It
is important that your children are known. Your children are
loved here at HDCH.
Our graduates want to come back and connect; recently
visiting graduates commented on their preparedness for
university life and remarked that at HDCH they were taught
how to learn, and how to be resourceful. Nathan remarked
that he is proud to be principal of this place.
5|
voting for board of directors
Jim van der Woerd and Rob vanStaalduinen are affirmed.
Motion 2: Be it resolved that the ballots for the affirmation of
new board members be destroyed.
Proposed: Harry Meester
Second: Martin Noordam
Motion: carried
10 |
6|
BOARD CHAIR’S MESSAGE
2013 - 2014 financial
statements
Sheri Osinga (financial administrator) presented the financial
statements, highlighting:
The switch to a new auditing firm which resulted in some changes
to the presentation of the financial statements.
I spent this past Saturday outside enjoying a glorious sunshine-filled
An overview of revenue and expenses and debt servicing. Paying
down the mortgage and promissory notes resulted in a profit. 2014
was a great year for debt reduction and surplus has been used to
completely pay off the mortgage.
day after a long, bleak winter. The next morning the sun played a trick
Motion 3: Be it resolved that the membership approve the 20132014 Financial Statements as circulated with the agenda.
our resurrection experience in this life: tantalizing tastes of the ‘not yet’
Proposed: Martin Noordam
Second: Rick DeHaan
Motion: carried.
age of ‘already’ but still waiting. Our prayer is that those wonderful
Motion 4: Be it resolved that the
chartered accountants Millard, Rouse & Rosebough be appointed
to audit the financial statements for the Hamilton Association for
Christian Education Inc. for the period ending August 31, 2015.
Proposed: Jane Boesveld
Second: Sandra Mantel
Motion: carried
7|
school renewal project
Motion 5: Be it resolved that the membership approve the
construction of the learning centre addition on the east wing of
HDCH.
Proposed: Jane Boesveld
Second: Don Almas
Motion: carried
8|
appreciation
Appreciation to Retiring Board Members: Catharine Baird and
Garett Eggink are thanked for their contributions.
9|
miscellaneous
Chris French shares that his positive first impression of
HDCH has not altered over the years. HDCH continues to
show the same commitment and passion for schooling that
reflects our faith in everything and continues to do its best
to achieve that in all.
closing & the voice Nathan closes with a prayer of thanksgiving.
on me: it seemed just as bright in the sky, but the temperature had
dropped by almost fifteen degrees. That seems for me to characterize
Easter glory to come, mashed up with the more tepid realities of this
glimpses into the ‘not yet’ glory will continue to define, transform and
“Our prayer is that those
wonderful glimpses into the
‘not yet’ glory will continue
to define, transform and
encourage us in our present
daily experience.”
encourage us in our present daily experience.
As a school, we live in the same sort of resurrection hope. We seek to
cultivate and shape the ‘already’ spiritual character of our students for
their ‘not yet’lives of service in their communities, workplaces, families
and churches to come. And as a school organization, it is good for us
to regularly lift our eyes from our daily tasks and cast vision far up the
road. What will/should the school look like in five years? Ten years?
Twenty years? How does our hope of what the school might someday be define, transform and encourage the activity and decisions we
undertake today? I invite you to join with us in this conversation at our
annual Spring Membership Meeting.
~ Board Chair, Allan Buist
P R I NC I PA L’ S M E S S AG E
F INANCIAL HIG HLIG HTS
“we are a community that desires
to see young people make beautiful
things out of their learning.”
Christian
perspective
exceptional
learning
authentic
community
“the past year has seen
many financial changes.”
When I think of HDCH, I think of three strands: Christian perspective,
exceptional learning and authentic community. These strands hold
together as beautiful cloth because they are interwoven by the gospel.
We work very hard to deliver a Christian Education that uncovers the
gospel is in and through all things.
Over the past year, there have been many financial changes. One of
We see the power of this learning manifested in our graduates. These
grads are the woven strands of learning, community and Christ fleshed
out as individuals ready to serve, a service that is the goal of an HDCH
education. We are a community that desires to see young people make
beautiful things out of their learning: physical products, like the projects you see at our Celebrations of Learning; and metaphysical products, like the Habits of Character we are committed to cultivating in our
students. These habits are Competence, Resilience, Compassion, Reflection and Creativity, and they are developed from the three strands that
we focus on as a school.
be able to say that HD is officially mortgage free!
As I reflect on our last six months, so many things stand out, here are a
few for me, Our Celebration of Learning in January, hosting OFSAA girls
volleyball in early March and our choir tour to the Dominican Republic
over the spring break. Can you think of more? It is our hope that you
will join us at the Membership Meeting on May 4th to discuss a number
of them: building renewal, next year’s budget, and more. I will give a
more detailed report about the happenings of the past six months, as
well as give you a peek into a few significant shifts going into next year.
Following right after the Membership meeting, The Voice will be a time
to ‘talk HDCH,’ round table style, with members of our community. There
have been so many amazing things that have happened here at HDCH
over the last number of years; your Board of HDCH wants to take the
opportunity, together, to take stock of their impact.
I look forward to seeing you at the Membership Meeting and hearing
from you at the Voice.
the greatest has been the complete repayment of our mortgage. Our
mortgage was at $2.28 million as of 2006, and by the end of 2014 it was
eliminated. Though we announced it awhile ago, it is still a blessing to
With the mortgage gone, we have now turned our attention to other
financial needs. Over the last four years we have watched our tuition
bursary program double in size. There are many families who want
HDCH is
mortgage free
their children to be blessed by an exceptional Christian education at
HD. For those who can’t pay the full cost of tuition, a bit of extra support
makes this education possible. As we look forward to future financial
needs, we continue to be mindful about the growth of our bursary pro-
tuition & bursary
programs have
doubled
gram. We are projecting that for the upcoming 2015-2016 school year,
the need will be approaching $175,000.
The building renewal that is in the works is another exciting project.
When we began planning, we committed to having at least 80% of
funds in hand or
pledged for the
building renewal
the funds in hand or pledged prior to moving forward with the build.
Thanks to generous donations from many supporters, we have reached
this goal. Our next goal is to raise all the funds so that we do not have
to entertain the idea of a mortgage for this project. Our due diligence
on avoiding a mortgage altogether, or at most having a very low one,
will allow us to continue to keep our financial situation strong.
/2015
2 0 1 4- 2 0 1 5 B U D G E T
may 2015 edition summary
HAMILTON DISTRICT CHRISTIAN HIGH SCHOOL
1
2
A
for the full budget click here
B
Tuition Categories
HDCH + Elementary (2 school)
HDCH Only (1 school)
HDCH Single Semester (1 school)
HDCH Single Semester (2 school)
HDCH International Single Semester
HDCH International
HDCH International - sibling
Gross Tuition Revenue
Total Number of Students
Deductions:
Membership Fees Embedded In Tuition
50% Tuition Reduction for Full Time Staff (@ 2 schools) &
19 25% reduction for P/T
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
D
15% Tuition Reduction for Full Time Staff (@ HDCH only)
30% reduction for Pastor Subsidy
Total Tuition Assistance Fund (TAF)
Textbooks
Net Tuition Revenue
2014/2015 Proposed Budget
Qty
138.0
167.0
2.0
1.0
4.0
45.0
2.0
359.0
Tuition Fee Rates
HDCH + Elementary (2 school)
HDCH Only (1 school)
HDCH International
HDCH Single Semester (1 school)
HDCH Single Semester (2 school)
HDCH International Single Semester
HDCH International - sibling
Membership Fees
Textbook Fees
Revenue/Expense Summary
Operating
Total Revenue
Total Expenses
Surplus (Revenue - Expenses)
Amount
1,483,500
2,160,980
12,940
5,375
34,200
769,500
25,650
4,492,145
468
F
G
H
Qty
130.0
159.0
1.0
1.0
6.0
55.0
1.0
353.0
I
J
Budget_20152
K
L
M
N
2015/2016 Proposed Budget
Amount
1,439,100
2,119,470
6,665
5,535
51,300
940,500
12,825
4,575,395
Difference
-8
-8
-1
0
2
10
-1
-6
83,250.00
469
93,000
87,600
-5,400
-5.8%
2
8,600
2
11,070
2,470
28.7%
6
4
11,646
12,900
114,215
53,850
4,222,480
6
2
11,997
6,642
210,215
52,950
4,213,560
351
-6,258
96,000
-900
-8,920
3.0%
-48.5%
84.1%
-1.7%
-0.2%
4,365,180
-12,750
-0.3%
7,500
-1,500
-16.7%
Total Payments From Families
(Gross Tuition - Total TAF)
Other Membership Fees
E
2015/2016 BUDGET: MAY 2015 EDITION SUMMARY
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
C
4,377,930
30
9,000
25
Sept
Amount
10,750
12,940
17,100
6,470
5,375
8,550
12,825
300
150
Amount
11,070
13,330
17,100
6,665
5,535
8,550
12,825
300
150
Amount
Amount
Tuition Differences
320
390
0
195
160
0
0
0
0
3.0%
3.0%
0.0%
3.0%
3.0%
0.0%
0.0%
0.0%
0.0%
Differences
4,616,894
4,610,094
6,800
4,744,309
4,742,973
1,336
127,415
132,879
-5,464
2.8%
2.9%
-80.4%
Debt Servicing
Total Revenue
Total Expenses
Surplus (Revenue - Expenses)
400,000
399,607
393
325,000
322,504
2,496
-75,000
-77,103
2,103
-18.8%
-19.3%
535.1%
Total Budget Surplus/Deficit
Add: Amortization
Less: Mortgage Pmt
Surplus/(Deficit)
7,193
-113,778
144,000
37,415
3,832
-100,000
0
-96,168
-3,361
-46.7%
Increase
3.00%
O