CENTRAL CCAC BOARD OF DIRECTORS AGENDA Thursday

CENTRAL CCAC BOARD OF DIRECTORS
AGENDA
Thursday, March 19, 2015
5:30 p.m. Dinner; 6:00 p.m. Meeting
Richmond Hill, Boardroom No. 4 & 5
Teleconference: 1-866-440-8939 or 416-343-2658; Participant ID: 3598995#
Board Members:
*via teleconference
Ms. Joyce Bailey
Mr. Mike Dibden
Mr. David Lai
Mr. Charles Schade
Mr. Eugene Cawthray
Mr. Noam Goodman
Mr. Al Luciani
Ms. Julie Corden
Mr. Nevzat Gurmen (Chair)
Mr. Joe Parker
Ms. Lynn Harrett
Ms. Leigh Scott
Ms. Tini Le
CCAC Members:
Mr. Trevor Clark
Ms. Jo-anne Marr
Recorder: Ms. Viola Leung
Regrets:
*Denotes Attachment(s)
Time
6:00 p.m.
Agenda Items
1. Preliminary Items
1.1. Call to Order
1.2. Quorum
1.3. Approval of Agenda*
Objective
Presenter
Chair
Decision
MOTION: THAT the
Board approve the agenda
for the March 19, 2015
Board meeting.
MOVED BY:
SECONDED BY:
CARRIED:
1.4. Declaration of Conflict of Interest
6:10 p.m.
2. Education Session
Partnering to Meet the Needs of the
Communities We Serve.
Information
Introduction:
Mike Dibden
Guests: Mr. Murray
Perelman, Chair-Elect and
Dr. Tim Rutledge,
President & CEO, North
1
Time
6:45 p.m.
7:30 p.m.
7:45 p.m.
Agenda Items
3. Consent Agenda (Any Board Member
may request that any item be removed
from this consent agenda and moved to
the regular agenda)
3.1. Board of Directors’ Minutes:
3.1.1. January 15, 2015*
3.1.2. Board Retreat, Annual
General Meeting, and
Heroes in the Home Update*
3.1.3. Board Recruitment Status
Update*
3.1.4. Financial Statements for
December, 2014*
3.1.5. Financial Statements for
January,2015*
3.1.6. Fiscal Forecast 2014-15 (as
of January 2015)*
3.1.7. Balanced Scorecard Q3
Results*
3.1.8. Report on Research*
3.1.9. Report on Accessibility for
Ontarians with Disabilities
Act Implementation*
3.1.10. Human Resources Risks on
Enterprise Risk Assessment*
4. Patient Story
4.1. Patient Story Presentation
5. Committee Reports
5.1. Governance Committee
5.1.1. Chair’s Report, Mike Dibden*
5.1.2. Governance Self-Assessment
Questionnaire for
Accreditation*
5.1.3. Board Members Performance
and Renewal
5.1.4. Dr. Katherine Berg’s
Resignation*
5.1.5. Board Recruitment: Daisy
Wai Application*
Objective
Decision
Information
Information
Presenter
York General Hospital
Chair
MOTION: THAT the
Board approve the consent
agenda as circulated.
MOVED BY:
SECONDED BY:
CARRIED:
Information
Information
Information
Information
Information
Information
Information
Information
& Discussion
VP, Patient Services &
Care Coordination
Committee Chair
Information
Information
Information
Decision
MOTION: THAT the
Board accept Katherine
Berg’s resignation
MOVED BY:
SECONDED BY:
CARRIED:
Decision
MOTION: THAT the
Board approve the
appointment of Daisy Wai
2
Time
Agenda Items
Objective
Presenter
to the Central CCAC Board
of Directors, effective June
2015.
MOVED BY:
SECONDED BY:
CARRIED:
5.1.6. Policy Change – Director’s
Declaration*
Decision
MOTION: THAT the
Board approve the
Director’s Declaration
Policy V-A-4 be replaced
by the Annual Director’s
Declaration and Consent.
MOVED BY:
SECONDED BY:
CARRIED:
5.1.7. Amendment of by-law No. 5
– Board Member Term of
Office
Decision
MOTION: THAT the
Board approve the
amendment of By-law No.
5 Term of Office to:
(1) a director who has not
completed six years on the
board is eligible to be reelected for an additional
term of such duration as
required to satisfy the
maximum consecutive
term of six years, and
(2) to provide for
continuity of board and/or
executive leadership roles,
board members may be
asked to extend their term
up to a maximum of 9
years, in exceptional
circumstances only.
5.2. Finance and Audit Committee
5.2.1. Chair’s Report, Julie Corden*
5.2.2. Financial Statements for
February,2015*
5.2.3. Report on Privacy and
Security Information*
Committee Chair
Information
Decision
Decision
MOTION: THAT the
Board receive the Financial
Statements for the month
ending February 28, 2015
as prepared and presented
by staff.
MOVED BY:
SECONDED BY:
CARRIED:
MOTION: THAT the
Board receive the Report
3
Time
Agenda Items
Objective
Presenter
on Privacy and Security
Information as prepared
and presented by staff.
MOVED BY:
SECONDED BY:
CARRIED:
5.2.4. Audit Plan for Fiscal 2014-15
Audit*
Decision
MOTION: THAT the
Board receive the Audit
Plan for fiscal 2014-15 as
prepared by BDO.
MOVED BY:
SECONDED BY:
CARRIED:
5.2.5. Extension of Auditor’s
Contract for Fiscal 2015-16*
Decision
MOTION: THAT the
Board approve the
appointment of BDO as
Central CCAC’s external
auditor for the 2015-16
annual audit of its
Financial Statements.
MOVED BY:
SECONDED BY:
CARRIED:
5.3. Quality & Client Services Report
5.3.1. Chair’s Report, Al Luciani*
5.3.2. Quality Improvement Plan
Reviews (Q3)*
5.3.3. Annual Quality Improvement
Plan 2015-16*
Committee Chair
Information
Information
Decision
MOTION: THAT the
Board approve the draft
2015-16 work plan
indicators.
MOVED BY:
SECONDED BY:
CARRIED:
5.4. Human Resources Committee
5.4.1. Chair’s Report, Joyce Bailey*
5.4.2. Terms of Reference*
Information
Decision
Committee Chair
MOTION: THAT the
Board approve the Human
Resources Committee
Terms of Reference.
MOVED BY:
SECONDED BY:
CARRIED:
5.4.3. HR Committee Work Plan*
Decision
MOTION: THAT the
Board approve the Human
Resources Committee
4
Time
8:00 p.m.
Agenda Items
6. Information Reports
6.1. Chair’s Report
6.2. CEO’s Report*
6.2.1. Annual Business Plan*
7. Meeting Evaluation*
8:20 p.m.
8. Other Business
8:30 p.m.
9. Adjournment
Objective
Information
Information
Information
Presenter
Work Plan for 2015.
MOVED BY:
SECONDED BY:
CARRIED:
Chair
CEO
All
NEXT MEETING:
Thursday, April 16, 2015
5