"Make your dreams happen"

SMALL FARMS EXPO
SUNDAY 22 MARCH 2015
"Make your dreams
happen"
The Huon Agricultural Society (HAS) has been supporting agriculture for more than70 years. Best known for
the Huon Show run in November, we also seek to support agriculture through avenues such as donations to
rural groups, farming education in schools, fodder relief and disaster planning.
We want to support people with a dream to produce and connect with people who are doing innovative
things in agriculture and horticulture so, to this end, we will conduct the inaugural Small Farms Expo at
Ranelagh on Sunday, 22 March.
The event will showcase all things "small holding" to highlight the varied ways to produce on small acreages.
We are inviting organisations, businesses and private individuals with a message for owners of small acreages
to take a site at the Expo.
What will happen on Sunday,22 March?
 HAS will provide free public entry to this inaugural event.
 HAS will advertise the event widely through the media (including lead-up advertising) as well as
manage event promotion and work with major media partners to promote the event.
 The event will have a strong ‘information’ focus and we have booked a large marquee for information
and celebrity speakers.
 Breed societies will be provided with a free space to promote the suitability of their breed for the
small holder (penning is available and animal displays are encouraged).
 Invitations to horticulturalists and other specialist growers to promote their activity, again invited to
attend at no charge.
 A poultry and other fowl sale will be conducted on-site in conjunction with the Expo.
 Those who value-add to their product will be encouraged to have samples and product sales.
 A range of commercial exhibitors will attend with equipment, products and services suitable for the
small farmer.
HAS is calling on all people who currently work their small acreage to come and share what they do.
Individual farms and breed/production societies who support activities suitable for small acreages are
welcome to be involved in the Small Farms Expo on Sunday,22 March at the Huon Show Ground at Ranelagh.
Other organisations and businesses with a service or product relevant to the small acreage are also
encouraged to take a commercial site.
It is very much envisaged that this will be a producer-focused event and event marketing will aim to
encourage people to bring their “dreams” and talk to people with the know how to help realise those dreams.
The event already has the support of the Huon Valley Council, the Tasmanian Framers and Graziers
Association, the Huon Producers Network and NRM-South, as well as the Huon Agricultural Society.
An application form is attached and should be returned by 9 March 2015 with appropriate site payment.
Please contact Mark Jessop, HAS Vice-President, for further information or to express your interest in hearing
more about this event – 0412430982 or email to: [email protected]
Application form for Ground Space for the
SMALL FARMS EXPO
to be held at Huon Show Ground, Ranelagh
SUNDAY, 22 MARCH 2015
10am till 4pm
This event will be promoted as a major small farms event and will have wide appeal across the State as
well as in the Huon Valley and offers producers and commercial firms the opportunity to exhibit their
production and merchandise in a relaxed country atmosphere.
Entry for patrons is FREE to encourage maximum attendance at this inaugural event. Space rental has
been kept low to give exhibitors the opportunity to be involved. Industry associations will also be able to
attend at no cost.
Please complete the attached form and return with remittance by 9 March 2015 to:
Mark Jessop
PO Box 503
Moonah, TAS. 7009
or by email to
[email protected]
Ground Space inquiries should be directed to Mark Jessop, HAS Vice-President on 0412430982 or
[email protected]
WITH THE EXCEPTION OF FOOD VANS, there are few space limitations on exhibitors and unless
advised to the contrary exhibitors should assume they will be accommodated. Some pen space is limited
and we will do all in our power to give exhibitors the most appropriate space for their product or service.
There is no general indoor space and exhibitors will have to make their own arrangements for wet
weather shelter.
The number of food van sites is restricted and acceptance will be at the discretion of the Committee of
the Huon Agricultural Society Inc.
YOUR ATTENTION IS ALSO DRAWN TO OUR REGULATION THAT ALL DISPLAYS
MUST BE IN PLACE BY 9.30 A.M. AND OPERATIONAL BY 10.00 A.M.
GATES WILL BE LOCKED TO VEHICLES AT 9.30 A.M.
Please note that arrangements have been made to have Security on the Showground Saturday night prior
to the Expo to encourage early installation. All materials/equipment left at the conclusion of the Expo on
Sunday night are left at the owner’s own risk.
We trust you will accept our invitation to attend this Expo and look forward to your reply.
HUON AGRICULTURAL SOCIETY INC.
TERMS & CONDITIONS
SMALL FARMS EXPO
1. Committee of Management reserves the right to reject or cancel any application.
2. Exhibitors should assume they will be accommodated but there are some pen space
limitations and all will be done to give exhibitors the most appropriate space for their product
or service. There is no general indoor space and exhibitors will have to make their own
arrangements for wet weather shelter. The number of food van sites is restricted and
acceptance will be at the discretion of the Committee of the Huon Agricultural Society Inc.
3. In the event that Ground rental has not been paid, the application may be cancelled and the
site re-allocated.
4. Stalls must be erected to the satisfaction of the Committee of Management which shall have
the right to reject any stall which is unsafe, untidy or dilapidated. The use of hessian and
similar materials as side walls or in tents are prohibited. Use for decorative purposes on
outdoor stalls is acceptable. All marquees must be appropriately weighted and secured. Sites
must have and display a fire extinguisher or fire blanket appropriate to their activity.
5. The use of amplifiers must be restricted to meet the requirements of the Ground Steward
and excessive noise is prohibited. Amplifiers must be toned down if so required by the
Ground Steward.
6. As the Huon Agricultural Society Inc. is responsible for the tidiness of the Ground, the
applicant must leave the Ground in a clean and tidy state. If this Condition is not complied
with, a SURCHARGE will be applied and FUTURE APPLICATIONS REJECTED. All
Stalls and displays (including frames, timber and all other waste material used) must be
removed from the area by the applicant not later than 12 noon on the Monday following the
Expo.
7. ALL STALLS, DISPLAYS, VANS ETC. MUST BE ERECTED AND IN PLACE BY
9.30 A.M. FOR A 10.00 A.M. START. GATES WILL BE LOCKED TO VEHICLE
ACCESS AT 9.30 A.M.SITES MUST REMAIN ACTIVE UNTIL 4.00 P.M.
8. Cancellation of space by an applicant will only be accepted up to one week prior to the Expo.
Failure to occupy space applied for will result in the normal Ground Space charge applying.
9. ALL COMMERCIAL APPLICANTS MUST HOLD A CURRENT PUBLIC LIABILITY
INSURANCE COVER AND COMPLETE THESE DETAILS ON THIS FORM.
10. FOOD/ALCOHOL SITES: All food and alcohol vans/stalls MUST obtain and prominently
display prices of goods offered for sale. Food/Alcohol licenses are required for the sale of any
food/Alcohol that can be consumer on site. For details contact the Huon Valley Council office.
You must display your food / Alcohol licence in your stall.
11. FOOD SITE RELATED: There are strict Council and Government labelling requirements
for the selling of any food. Food includes - preserves, prepared food including cakes, fruit and
vegetables, biscuits, lollies, takeaways, etc. It is up to exhibitors to comply with the relevant
rules and legislation. All sites selling liquor MUST hold the appropriate licence for the event.
COSTS
SITE/STALL RENTAL
COMMERCIAL SPACE
$60 Minimum (4 metres) $7 per metre thereafter.
INDUSTRY ASSOCIATIONS
No charge – for minimum sites (4 metres), $7 per metre thereafter.
ASSOCIATION MEMBERS (stand alone sites)
Members of Associations (e.g. individual studs or growers) can exhibit and display advertising as part
of their Industry stand at NO CHARGE.
Members wishing their own sites/pens will incur a nominal fee of $20 per site (max 3 metres).
PEN SPACE
Note: Associations (and members) with animal displays are requested to estimate the penning
spaces they require and if these pens require any certification (e.g. OJD Map).
INFORMATION MARQUEE
A 100-seat marquee will be used for speakers. There are limited spaces at the back of the marquee
for trade and industry displays at a fee of $60 for 2.5 metres.
POWER REQUIRED
A connection and charge fee of $10 will apply for power to any site.
Exhibitors please note that all electrical and electronic equipment must have been tested and tagged
within 12 months of the Expo. All electrical cables must be covered (please ask organisers is you
need covers).
SPONSORSHIP
In addition to a free site, sponsors receive advertising acknowledgement and the ability to display
their banners/promotion at key points at the Expo including in the information marquee. All printed
program material at the Expo will carry Sponsor branding.
Limited sponsorship opportunities remain, please contact Mark Jessop on 0412430982 for details.
PAYMENT OPTIONS
Cheque – Please make payable to: Huon Agricultural Society Inc.
Direct Deposit:
Huon Agricultural Society Inc.
Bank: ANZ Huonville
BSB: O17531
Account No: 4804516
IMPORTANT: IF PAYING BY DIRECT DEBIT PLEASE ENSURE THAT YOU INCLUDE
IDENTIFICATION OF YOUR STALL AND/OR NAME OF OPERATOR IN THE PAYMENT
COMMERCIAL SPACE $60 Minimum (4 metres) $7 per metre thereafter
$__________
INDUSTRY ASSOCIATIONS over 4 metres - $7 per metre
$__________
ASSOCIATION MEMBERS (stand-alone sites) site fee $20 (max 3 metres)
$__________
INFORMATION MARQUEE– trade and industry displays $60 for 2.5 metres
$__________
POWER REQUIRED connection and charge fee of $10 for power to any site
$__________
DONATION – HAS is a volunteer not-for-profit organisation supporting the
community. Any donations to support our work are gratefully received.
$__________
TOTAL AMOUNT PAYABLE
PAYMENT IS DUE and PAYABLE with this application.
Site closing date (for booking and payment) is 9 March 2015.
$__________
APPLICATION FOR GROUND SPACE
SMALL FARMS EXPO
EARLY RETURN OF FORM TOGETHER WITH PAYMENT IN FULL WILL BE TO YOUR
ADVANTAGE AND ENSURE THE BEST SITE PLACEMENT.
FULL PAYMENT MUST BE MADE BY CLOSING DATE FOR APPLICATIONS.
CONTACT DETAILS
Exhibiting Name
Contact Name
Postal Address
Suburb
Postcode
Contact Number
Mobile Number
Email Address
Website
I AM APPLYING FOR:
Category
Association site (please indicate
pen requirements overleaf)
Animal / breeder (please indicate
pen requirements overleaf)
Horticulture / Garden /
Nursery
Machinery
Description
Products and Services
Government / Non-Commercial
displays
Coffee, Food, Cider, other Alcohol
Other
DESCRIPTION OF STALL/ GOODS OFFERED FOR SALE OR DISPLAY:
If your site includes demonstrations, please detail what is involved:
SITE SIZE
FRONTAGE REQUIRED………………………….……..metres
DEPTH REQUIRED………………………………….…..…metres
(Please make allowance for tow bar, guy ropes etc. when giving measurements)
Please state if tent, caravan, trestle etc. is to be used:……………………………..…………
POWER REQUIRED A connection and charge fee of $10 will apply for power.
Yes
No
PLEASE STATE AMPERAGE REQUIRED______________
WATER REQUIRED
Yes
No
PENNING
It is the requirement of all exhibitors to ensure penning is of adequate size and temperament for the
animals being exhibited. Sheep pens have gates, but all other pens are open so this will require
exhibitors to make their own arrangements for panels/gates if required.
How many pens do you require for animals .................................................................
Do you require separate pens for a display/information stand (note marquees can be erected in front
of your pen space).
Yes
No
What beasts/animals/breeds will you exhibit ......................................................................................
Are you in any biosecurity/quality program that has penning requirements – if so, what is required?
..................................................................................................................................................
..................................................................................................................................................
..................................................................................................................................................
POULTRY AND FOWL SALE
The Southern Tasmanian Bantam Club will be conducting the HAS annual Poultry and Fowl sale in
conjunction with the Expo.
Those wishing to sell birds must ensure their birds are healthy and agree to comply with the sale
directives. Birds must be penned on the day by 9am. The cost per bird to enter is $2.00.
For sale details contact Peter on 0409 972 031 or Corinna on 0437 186 942.
INDEMNITY & PUBLIC LIABILITY
INDEMNITY FORM MUST BE SIGNED PRIOR TO ACCEPTANCE OF APPLICATION
ALL COMMERCIAL/STALL OPERATORS ARE REQUIRED TO MAINTAIN ADEQUATE INSURANCE
APPROPRIATEFOR THEIR SITE / ACTIVITY
PUBLIC LIABILITY – INFORMATION REQUIRED
Insurance Company
Policy Number
Amount of Public
Liability cover
Renewal Date
$
The HAS holds Trade Space liability insurance, but it is desirable that all exhibitors make their own
arrangements for insurance.
Product liability insurance – exhibitors are encouraged to take out insurance against any loss or damage
caused by the use of their product. The HAS does not hold product liability insurance.
Insurance Declaration – MUST be signed by EVERY exhibitor regardless of insurance status
I/my organisation carries the appropriate level and type of insurance for this event:
Yes
No
I undertake to keep the Huon Agricultural Society Inc. indemnified against all claims, demands,
proceedings, damages, expenses or costs by or at the instance of any person in relation to or in
connection with the erection, maintenance, operation and removal of my site or its operation.
Signature _________________________________________________ Date _________________
Name ____________________________________________________
ASSESSING RISKS
A hazard and risk assessment form is included in this application. This will help you identify, assess
and respond to any risks. Please complete the form and bring it to the Expo so you can discuss any
risks with the organisers. It is your responsibility to adequately manager any public risks your stall or
activity might pose. If you would like to discuss this form please contact HAS Committee member
Simone Hayers on 0400 067 435
CONSENT
I hereby enclose (or have direct transferred) the prescribed Ground Rental with this application.
I hereby agree to abide by the Rules and Regulations of the Society in connection with letting and
control of the Show Ground and any Special Conditions which may be issued from time to time in
this respect.
I agree to abide by the decision of the Huon Agricultural Society Inc. Committee or it Representative
in respect to the position of the site allocated to me and adherence to conditions.
I understand that my stall/site covered by this form must have and display a fire extinguisher or fire
blanket appropriate to my application.
CONSENT
I/We, (full name)
(please print)
On behalf of name of
Club/Association or
Individual (please print)
Have read and understand the terms and conditions contained here within this application and associated
documents and agree to abide by them
Signature of Applicant
Date
APPLICATION CLOSING DATE – 9th March 2015
Please return completed form to:
Mark Jessop
PO Box 503
Moonah, TAS. 7009
or by email to
[email protected]
OCCUPATIONAL HEALTH & SAFETY
This Site Safety Plan has been supplied to assist you manage hazards related to your site. You must complete it and have it available to
discuss with organizers at your site. Failure to manage hazards on your site may result in you being required to leave the
site.
RISK LEVELS (if applicable)
H = Act immediately to fix the problem
M = Establish appropriate control measures & monitor
L = Manage by routine procedure
Exhibitor:
Risk Level
Hazards
Suggested Risk
Slip Trips and
Falls
Exhibit designed to minimise exposure to hazards, slips, trips,falls
Barrier in place to separate people from hazardous conditions
expected on your site
Mats placed over uneven surfaces and cables
Warning signs to indicate hazards
Surface dried and clean as soon as hazards occurs
Hand rails and steps to be of solid construction and manufactured
in accordance with Australian Standards
Supervision in place to assist and instruct visitors climbing onto
plant and machinery
Electrical
Fire
All leads and power boards must have a current testing and
compliance tag attached.
Cables and leads inspected “in situ” to identify risk of
crushing/cutting or exposure to moisture
Public and others separated from sources of fire by barriers
Combustible/flammable material kept to a minimum and
segregated from sources
No smoking near flammable material
A fire blanket is required where any cooking activity is taking place
Site with Marque/Temporary Structure less than 15m x 20m
Minimum of one (1) Dry Chemical Powder extinguisher AB(E)
rating
Site with Marque/Temporary Structure greater than 15m x 20m
Minimum of one (1) Dry Chemical Powder extinguisher AB(E)
rating and Minimum of one (1) water extinguisher.
Plant &
Machinery
Licensed, Experienced and competent operators only to operate
Speed limits and load restrictions adhered to
Passengers not to be carried
Safety provisions and supervision in place when backing plant &
machinery
Engine switched off and keys removed when unattended
Segregation of patrons by means of barriers, fences and
supervision
All machines operating excessively must provide noise control
measures for public safety
Protective clothing and equipment supplied and used
Provide protection to others from injury and contamination with
omitting dust and fumes
High

Med

Low

N/A

Control Measure
To be put in place

Dangerous
Goods and
Hazardous
Substances
All dangerous goods/hazardous substances in suitable containers,
labelled and with appropriate warning signs, barriers where
applicable and effective supervision
Material safety data sheets available at your site
Required protective equipment must be made attainable or
provided to be worn by workers
Exhibitors using Fuels and Gas on their site must advise maximum
volume that will be stored on site.
Cuts /Laceration
Hazards
Type:
Volume:
Eliminate sharp objects and protrusions from your exhibit
Place barriers between sharp objects and workers/visitors, limit
exposure to hazards
Thermal
Hazards
Public and others separated from hot/cold barriers
Warning signs erected
Required protective equipment must be made attainable or
provided to be worn by workers
Note : Special Permits are required when undertaking “hot work”.
Gas Safety
Only certified appliances in use
All equipment hoses and cylinders to be inspected prior to field
days and be within test date, good condition and checked for leaks
Gas cylinders secured to prevent falls and not blocking exits or
pathways
Located away from flammable materials and ignition source
Please refer to Dangerous Substance (Safe Handling) Act 2009 www.wst.tas.gov.au for further information
Gravitational
Hazards
Heavy items not to be stored at heights
Temporary structures checked for stability and strength taking
into account possible weather conditions (eg. wind, rain etc.)
All silos and tanks should be securely anchored
Microbiological
Hazards
The Food Act 2003 requirements apply to all food and drink sites
Exhibitors who have a hospitality area within site, this includes
samples, must have a permit from Huon Valley Council.
Manual
Handling
Correct technique used when lifting to prevent back strains and
injury
Livestock
Livestock fully restrained by appropriate devices at all times
Barrier placed between public and animals
Attendants adequately trained and aware of possible hazards and
have control over animals
Marquee
If a marquee is larger than 100 sq. metres, IT MUST BE ERECTED
by a person who has qualifications to do so.
Name of qualified erector:
If you are hiring a Marquee please advise company hired from:
Name of hiring company:
Other Hazards
Identified
This statement indicates that I / We, the Exhibitor ________________________________________________(name), h ave
implemented the above control measures for our site and activities for the Small Farms Expo to be held on the 22 March 2015 and all assistants at
my/our site will be inducted in the Risk/Hazards and understand what controls are necessary.
Person Responsible: ____________________________________________________ Signed:____________________________________
Title: __________________________________________________________________ Date:____________________________________