REPUBLIC OF RWANDA CITY OF KIGALI

REPUBLIC OF RWANDA
CITY OF KIGALI
NYARUGENGE DISTRICT
NYARUGENGE DISTRICT seeks to recruit highly qualifed professionals, experienced, self-motivated and
hardworking who will perform for the following positions:
DISTRICT LEVEL
N°
Posts
Job descriptions
Job Profile
1.
Division
Manager
-
AO in Economic,
Management, Business
Administration,
Administrave sciences,
strategic management,
public Finance,
Accounting, Human
ressource management,
development studies with
5years of working
experience or Master's
degree in
Economics,Management,
Busness Administration,
public Administration,
strategic management
public Finance,
Accounting, Human
ressource management,
development studies with
3years of working
experience.
2
Deputize the District Executive Secretary in
his/her duties during his or her absence and serve
as a member to the District Technical
Coordination Committee;
- Coordinate the management of human, physical
and financial resources of the District, ensure their
rational utilization and prepare consolidated
reports thereof to be submitted to the District
Executive Committee through the Executive
Secretary;
- Consolidate the preparation of cash flow plans and
reports on the District's resources utilization
emanating from different units and Sectors prior to
their consideration by the District Management
Committee;
- Sign and execute payments to be effected by the
District on basis of a pre-approved cash
flow/payment plan and coordinate contract
management to ensure value for money;
Coordinate the elaboration and implementation of both
the District capacity building and procurement plan
and supervise the valuation and amortization of the
District's assets.
- Coordinate the planning, budgeting,
District
implementation, monitoring, evaluation and
Council
reporting of the District Council Office's
Affairs
activities and supervise all staff therein;
specialist
- Manage the agenda of the District Council and
ensure that there is effective communication with
the Executive Committee and other relevant
organs/institutions on matters of strategic
importance;
Analyze
any information (documents, files,
reports, etc.) submitted to the District Council,
produce an executive summary thereof and advise
accordingly;
Bachelor's degree in
political sciences,public
Administration,
Administrave sciences,
public policy,
low,law,social work,
sociology, governance,
management,
Economics,Finance,
development studies,
Busness Administration
with 3years of working
experience or Master's
Number
of
positions
1
-
Serve as the minutes taker to the District Council
meetings, advise on the impact of any decision of
strategic importance to be taken and closely follow
up on the implementation status of all District
Council's decisions;
Prepare working documents for District Council
meetings and serve as a member of the District
Technical Committee.
3.
Director
of
Agricult
ure and
Natural
Ressourc
es Unit
4.
Director
of
Educatio
n Unit
-
Coordinate the planning, resources mobilization,
implementation, monitoring and evaluation
reporting of the Unit and Sectors, and instill the
practice of knowledge management;
- Coordinate the development and oversee the
implementation of actionable strategies or plans
meant to localize national policies and the District
Council's decisions pertaining to agriculture,
livestock and natural resources;
- Coordinate campaigns meant to raise local
population awareness on the use and importance
of modern techniques of agriculture, livestock and
natural resource management;
- Coordinate the supervision of activities of animal
and plants control diseases organized at the
Sectors and facilitate the linkage between local
farmers and the market;
Serve as a member to the District Technical
Coordination Committee and advise the institution on
matters pertaining to agriculture, livestock and natural
resources management.
Coordinate the identification of the District's
education needs and priorities to facilitate an
integrated
planning,
budgeting,
resources
mobilization, implementation, monitoring and
evaluation reporting related to Education at the
Unit, Sector and education facility levels and
instill the practice of knowledge management;
Coordinate a multi-stakeholders' elaboration of
actionable strategies or plans meant to localize
national policies and the District Council's
decisions pertaining to education and oversee
their implementation ;
- Coordinate the implementation of campaigns meant
to raise local population awareness on the benefits
of universal education, promote children rights and
quality education, and fight against school
dropouts;
- Coordinate, in close collaboration with the school
construction engineer, the identification of school
construction and rehabilitation needs and
degree in political
sciences,public
Administration,
Administrave sciences,
public policy,
low,law,social work,
sociology, governance,
management,
Economics,Finance,
development studies,
Busness Administration
Bachelor's Degree in
Agriculture, Rural
Development, Agricultural
Economics, Forestry,
Veterinary Science,
Environmental Sciences
with at least 3 years of
experience; Or Master's
Degree in the above fields
with 1 year of working
experience.
Bachelor's Degree in
Education with at least 3
years of working
experience; Or Master's
Degree in the same fields
with 1 year of working
experience
I
1
5.
6.
7.
coordinate the elaboration and regular update of
the District's school map;
Maintain an updated consolidated database on
education and work hand in hand with the Human
Resource Unit in the identification of staffing
needs and elaboration of capacity building
initiatives meant to address capacity gaps in the
education sector at the District level;
- Serve as a member to the District Technical
Coordination Committee and advise the institution on
matters pertaining to education.
Director
- Coordinate the planning and budgeting, activity
implementation
of
and
performance
progress
Finance
reporting (financial statement and budget
Unit
execution report), monitoring and evaluation of the
Unit and supervise all staff therein;
- Elaborate, at Unit level, actionable strategies
(including resources mobilisation) meant to
localise national policies and implement the
District Council's decisions pertaining to finances
and economic development:
- Work hand in hand with all heads of Units and
Sectors to prepare and consolidate periodical cash
flow plans of the District and periodic fund
requests;
- Coordinate the process of payments of goods and
services delivered by private operators to the
District and check the conformity and accuracy of
payment requests before disbursement of funds;
Serve as a member to the District Technical
Coordination Committee and advise the institution on
matters pertaining to the sustainability of finances and
economic development.
Planning, - Consolidate
strategic
planning
documents
emanating from different units and Sectors of the
Monitori
District;
ng and
Evaluati -- Advise units and Sectors on the elaboration and or
review of SMART indicators during the planning
on
processes;
Officer
- Analyze activity implementation progress reports
and advise the Director on the necessary changes
and or review;
Monitor the implementation status of all stakeholders'
programs or projects running within the District and
assess their contributions towards the development
objectives and targets of the District.
Internal
- Prepare audit plans to be approved by the District
Council;
Auditor
- Conduct audit of the District and its affiliated nonbudgeted agencies as per the law and advise
accordingly;
Accounting Professional
Qualification recognised
by IFAC (ACCA, CPA) or
Bachelor's degree in
Accounting, Public
Finance, Finance, or
Mnagement with
specialisation in Finance
with at least 3 years
working experience
I
AO in Management,
Economics, Development
Studies, Project
Mnagement, Business
Administration , Rulal
Development.
AO in Accounting, Public
Finance or Management
with specialization in
Finance/Accounting.
I
I
[-
Produce regular audit reports intended for the
District's council;
Follow-up on the implementation status of the District
Council resolutions pertaining to internal audit and
Auditor General's recommendations.
8.
Docume - Develop and operate a system for the District's AI in Library 8z
ntation
documentation and archives;
Information Science,
and
- Develop and implement, in collaboration with Office management.
Archives
Public Relations, Media, Communication, IT Bibliotheconomy or Ao in
Officer
officers and other concerned staff. an information Library & Information
classification and access policy;
Science, Office
- Manage, in collaboration with the logistics and management
storekeeper officer and other concerned units, the
acquisition and borrowing system of books and
other documents;
- Maintain an effective cataloging and indexing of
books and regularly update the District's
documentation database;
Collect and distribute newspapers, official gazettes and
any other public (policy) documents and inform library
users on new acquisitions.
9.
Account
- Maintain a proper receipt, custody and AO in Accounting,
I
ant
disbursement of funds supported by appropriate Finance, Management
vouchers;
with specialization in
- Prepare documents for payment of goods and Finance / Accounting or
services after checking the conformity and Professional Qualification
accuracy of payments requests;
recognised by IFAC
- Prepare the Cash Book and General Ledger using (ACCA, CPA, etc)
an appropriate accounting software to produce
income and expenditure reports and other financial
statements;
- Prepare bank reconciliation statements at the end
of each month and timely produce accurate
financial reports as per the set deadlines;
Facilitate the internal and external audit exercises.
10. Local
- Monitor on daily basis revenue deposits on the AO in Accounting,
I
Revenue
District's account and proceed to a daily bank Finance, Management
Account
reconciliation, register the amount collected into with specialization in
ant
the receipt books and keep the books of account of Finance / Accounting or
all revenues of the District ;
Professional Qualification
- Consolidate revenue deposit bank slips, produce recognised by IFAC
daily banking reconciliation sheet and submit (ACCA, CPA, etc)
progress reports vis-à-vis locally set revenue
targets to the Director of finances;
- Prepare complete, accurate and timely revenue
financial reports and statements within mandatory
deadlines and reconcile all revenues and transfers
of the District;
Facilitate internal and external Audit exercises for
revenue accounts.
11. Secondar - Elaborate a local strategy and actionable plan on Bachelors' Degree in
1
t..kA
affnan
TIMrSEMZ2E1=1=:.
y and
TVET
Educatio
n Officer
secondary and TVET education, monitor its Education Sciences,
implementation across Sectors and produce Technical Vocation
consolidated reports thereof;
Education
Carry out, together with other designated
stakeholders, regular inspection of secondary and
TVET schools in respect with quality education
and administrative standards, elaborate secondary
and TVET schools maps and maintain an updated
database thereof;
Identify and consolidate secondary and TVET
schools construction needs, carry out training
needs of teachers therein and work hand in hand
with the Human Resources Unit to deliver tailormade capacity building support across the District;
- Develop project proposals for the mobilization of
additional funds to improve the functioning of
Secondary and TVET education, initiate and
coordinate the implementation of advocacy
campaigns meant to meet the secondary and TVET
education needs of vulnerable people across the
District;
- Organize, in collaboration with other relevant
stakeholders, and supervise the implementation of
regular campaigns meant to raise local population's
awareness on the benefits of adhering to secondary
and TVET education programs.
12. Archives - File physical and electronic documents of the One AI in Bibliotheconomy,
Officer
Stop Centre;
Library and Information
- Classify and store other relevant documents of the Science, Secretariat
of OSC
OSC;
Studies, Office
- Trace and avail land files for use to technicians of Management or AO in
the OSC as need arises;
Bibliotheconomy, Library
- Issue land files copies to the owner whose original and Information Science,
ones are lost;
Secretariat Studies, Office
Store and take care of deed plans and any other
Management
relevant document approved by OSC.
13. Construc - Coordinate, - at first degree, the
planning, Bachelor's Degree in
tion
budgeting,
resources
mobilization, Architecture, Urban
Permittin
implementation,
monitoring and evaluation Planning, Urban
g Team
reporting related to construction permitting at the Management, Civil
Learder
team level;
Engineering, Construction,
- Coordinate, at first degree, the elaboration of a Public Works with at least
local strategy on construction permitting, monitor 2 years of working
its implementation across the District and produce experience;
consolidated repots thereof;
- Supervise, at first degree, all staff members of the
Land Management Team and their field
deployment;
- Assist technically and provide advisory to the
Director of One Stop Centre in matters pertaining
to construction permitting and work hand in hand
with the Human Resources Unit to identify
I
I
capacity building needs of team members and
provide tailor-made capacity building programs;
Initiate, in collaboration with other relevant
stakeholders, and co-supervise the implementation of
campaigns meant to raise local population awareness
on the benefits to secure construction permits for
better settlement planning
14. District
- Work with the planning team to draft local urban AO in Architecture Urban
I
Archetec
design guidelines for specific areas;
Planning, Civil
t
- Design, assess and advise the District authorities Engineering
on matters pertaining to specific master plans;
- Conduct analysis prior to any issuance of a
construction permit, regarding design, structure
specifications,
materials, color,
equipment,
estimated costs, and construction time and advise
accordingly;
- Conduct periodical on-site observation of work
during construction to monitor compliance with
pre-approved architectural plans and evaluate the
aesthetics of buildings vis-a-vis the District master
plan prior to the issuance of occupation permits;
Prepare, in collaboration with building inspection
officers, certificates certifying that construction of
buildings is in conformity with approved plans.
15. District
- Take active part in the planning and or review of
AO in Architecture. Civil
I
civil
the District Master Plan and co-supervise and
Engineering.
Engineer
inspect its implementation;
- Prepare, in collaboration with any other involved
staff, construction permits to be issued by the
District;
- Develop project proposals meant for mobilizing
additional resources for the implementation of the
District master plan;
- Supervise contractors' engineering work to ensure
value for money and compliance with the technical
specifications defined by the District;
Monitor compliance of Ongoing private construction
works with the master plan and provide advice to all
concerned stakeholders on house construction safety
requirements.
16. Advise
- Examine the content of any information
Bachelor's Degree in
I
to the
(documents/files, reports, etc.) submitted to the
Political Sciences, Law,
Exective
Executive Committee for consideration, prepare
International Relations,
Committ
an executive summary thereof and advise
Governance, Management,
ee
accordingly;
Public
- Analyze the impact of intended and or existing
Administration,Administra
Memoranda of Understanding (MoU), bilateral
tive Sciences or Bachelors
or multilateral agreements entered into or to be
of Arts with at least 3
entered into by the District and advise
years of working
accordingly;
experience or Master's
- Provide strategic advice in a bid to ensure
Degree in Political
coherence between national and local political
orientation;
17.
Sciences, Law,
International Relations,
Analyze the annual performance report of the Governance, Management,
District and provide advice on areas of Public
improvement;
Administration,Administra
Draft and or review speeches and any other
tive Sciences, with at
message to be delivered by members of the
least I year of working
Executive Committee and serve as minutes taker
experience
for meetings of the Executive Committee;
Seat on the District Technical Coordination
Committee.
Director
- Coordinate the planning and budgeting, resources
AO in Human Resource
1
of HR
mobilisation, activity implementation and activity Management,Public
and
performance reporting of the Unit and supervise all Administration,
Administ
staff therein and instil knowledge management Administrative Sciences,
ration
practices;
Management with
Unit
- Work hand in hand with the Finances Unit to
Specialization in Human
prepare periodical cash flow plans of the HR
ressource management
&Administration Unit;
with 3 years of working
- Develop and implement, in collaboration with
experience or Master's
concerned staff and heads of units, the District Degree in Human
capacity building plan;
Resource
- Coordinate the recruitment process of the District's
Management,public
staff and maintain an updated organizational Administration,
structure, job description, classifications, salary Administrative Sciences,
structure and personnel management;
Management Management
Serve as a member to the District Technical
with Specialization in
Coordination Committee and advise the institution on
Human ressource
any matter pertaining to human resources and
management with 1 year
administration.
of working experience
SECTOR LEVEL
Posts
1
Executive
secretary
of the
Sectors
Professio
nal
charge of
Job descriptions
-Coordinate the planing, implimantation, monitaring,
evaluation and repoeting of all activities executed by the
sector as set forth by the low;
-Impliment all decissions teken by the sector council
and directives made by district authorities or higher
authorities of the country;
-supervise activities related to civil registration and
officiate marriages;
-Monitor the implementation of master plan at the
sector level and deliver building rehabilitation
authorisations in grouped agglomerations and
settlements.
-Monitor and evaluate the Administration of cells and
serve as a member of the District technical coordination
committee.
-Implement the district's strategy on community
health and sanitation in line with national policies
and programs;
Job Profile
Number of
positions
Bachelor's Degree in Social
Sciences, Arts and Sciences
with 3 years of working
experience; Or Master's
Degree in one of the above
fields with at least 1 year of
working experience
AO in Public Health,
Health sciences,
Community Health,
10
3
Health
and
Sanitatio
n
-organize and conduct public awareness campaigns
at the sector level on health and sanitation issues,
including diseases and malnutrition prevention and
control;
- supervise the quality of services rendered by
health facilities at the sector level and consolidate
data on the situation of subscription to medical
insurance schemes(including Mutuelle de sante )
Monitor the allocation and use of funds intended to
support community health and sanitation for
vulnerable people.
Clinical Psychology,
Hygiene and Sanitation,
Environemental Health
Sciences,Hospital
Administration
Professio
nal in
charge of
Local
revenues
Inspectio
n
-Keep and regulary update the sector database of
taxe payers at the sector level and their situation in
regard to tax clearance;
-organise regular mobilisation campaigns meant to
educate taxpayers on tax laws and regulations;
-conduct regular fiscal inspection at the sector level
and enforce tax recovery and compliance measures.
AO/A1 in Taxes, Finance,
Accounting, Financial
Management, Business
Economics, Economics.
NOTE: The application should comprise of the following documents: Application form, a copy of the
required degree and professional certificate and a copy of the Rwanda National Identity card. Interested
and qualified candidates should send the above mentioned documents not later than May 28 th , 2015 at 5:00
pm, to the address below: Nyarugenge District. P.O. Box: 1092 Kigali, Tel. 0788437416 (KABATESI Beata
Acting Dir. Human Resource and Administration). Website: www.nyartigenge.gov.rw, E-mail:
[email protected] Late applications will be rejected and only successful candidates will be contacted.
This advert can be found on the Nyarugenge District website, for further information.
Done at Nyarugenge on e 22st May 2015
SON
Mayor of Ny