Employee Job Description - Mercer County Home Page
Transcription
Employee Job Description - Mercer County Home Page
Employee Job Description Department: Controller’s Office Position Title: Deputy Controller Pay Classification: P&A 07 ($38,446 - $55,634) Reports To: Controller Date of Job Description Creation/Update: 3-24-2015 Overall Descriptions of the Position: Assist the County Controller as the First Deputy by overseeing, supervising and coordinating activities of workers engaged in financial reporting and account practices. Areas of responsibility and direct oversight include but are not limited to accounts payable, tax revenues, county employee pensions and payroll processing. Position Requirements: Bachelor’s Degree in Accounting or a closely related field. Must have a minimum of 3 years of experience in a responsible position in business, auditing, or accounting. Prior experience in staff supervision strongly preferred. Fluent in current Windows operating systems and current Windows Office Suite. Must have knowledge of and experience with software used to produce general ledgers, financial statements, accounts payable and payroll. Must have the ability to read, analyze and interpret general business correspondence, financial reports, technical procedures and The Commonwealth of Pennsylvania and Mercer county laws or governmental regulations. Must have the ability to work and interact on a daily basis with staff, county employees, elected officials, department heads, auditors, and the general public. Must have the ability to use advanced mathematical skills, principles of advanced accounting and advanced financial theory in the practice of governmental tax collection, auditing and accounting. Knowledge of County finance administration, governmental accounting and budgeting a plus. Must have a good working knowledge of IRS regulations on payroll transactions and reports. Must have the ability to work independently with minimal supervision. Must be able to exhibit a high level of confidentiality at all times. Excellent organization and problem solving skills are required. Must be able to lift 10 lbs. frequently, up to 50 lbs. occasionally. Must be able to stand, sit, walk, bend, and twist at will. Position Duties: Directly supervises the clerical employees in the Controller’s Department by carrying out supervisory responsibilities in accordance with the County’s policies and applicable state and federal laws. Departmental staff oversight includes but is not limited to employee training; planning, assigning and directing employee work loads and processes; appraising employee performance and outcomes; and addressing employee disciplinary issues and complaints through problem resolution and employee counseling. Directs, controls, and manages the County’s retirement plans based on PA County Pension Law and the Mercer County Retirement Board. Calculates and provides retirement quotes to employees, explains retirement options to future retirees, and coordinates monthly retiree payments. Determines employee refunds and coordinates roll-overs with outside companies. Prepares and coordinates County Employee annual payroll information with outside actuary. Verifies journal and ledger entries of cash and check payments, purchases, expenses and trial balances by examining source documents and authentication of inventory items. Inspects items in books of original entry to determine if accepted accounting procedure was followed in the recording of County financial transactions. Coordinates with the Treasurer’s office on various accounting functions including cash flow requirements and check distribution. Approves all accounts payable invoice batches; authorizes payment of general fund distributions for payroll and accounts payable; ensures proper coding and entry; maintains copies for files and generates “Positive Pay” file. Directs and oversees computation of County employee payroll according to County contracts, pay plans and the County of Mercer Salary Board. Directs and oversees compilation of other payroll data such as pension, insurance, third party sick pay, payroll taxes and union dues payments. Responsible for timely production and filing of year end and quarterly reports as required. Items to include employee W2’s, 1099-R’s, 1099Misc. and UC-2 reports. Coordinates accounting documents and reports with outside auditors including liquid fuel, indirect cost, state and annual audits. Administers and operation of the department in the absence of the Controller. Works closely with all County departments primarily but not limited to Fiscal, Human Resources, Treasurer, Children and Youth, Domestic Relations and Bridge Departments. Performs all other duties as required or assigned. How to apply: All interested applicants must print and complete the Standard County of Mercer Application for employment. Please send the completed standard application, a letter of interest, salary history, resume, and three references to the following: Mercer County HR Department 17 Courthouse Mercer, PA 16137 Deadline to Apply: April 6, 2015