The 2015 International Medical Congress

The 2015 International Medical Congress
A Uniquely Comprehensive Update on Contemporary
Clinical Topics and Practice Management Issues
Florida International University College of Medicine, South Florida's only public medical school, is transforming the
future of public health and educational opportunity in the region. Created in 2006 amid pressing community health
concerns and a projected critical shortage of physicians nationally, the College of Medicine is developing a curriculum
that reflects an innovative, 21st century approach to health care and medical education.
The College of Medicine is advancing South Florida's health care dynamic by facilitating improved access to first-rate
medical care among our medically underserved populations and lead an economic impact that will eventually reach
more than $1 billion each year.
In keeping with this mission, The FIU College of Medicine will present the
International Medical Congress July 2-5, 2015 at the Eden Roc Hotel in Miami Beach, FL.
An Exceptional Opportunity to Exhibit
The International Medical Congress is intended for primary care physicians, general internists, family practitioners,
osteopathic doctors, physician assistants, nurses, and healthcare providers interested in the latest information in the
fields of Prevention, Diagnosis, and Management of the major diseases causing the largest morbidity and mortality. This
engaged audience will seek information to compliment their learning by visiting the congress’ exhibition hall.
Don’t miss this unique opportunity to engage with physicians from South Florida’s pillar institutions and around the
world!
Program Highlights
Clinical Topics
Atrial-Fibrillation | Autism | Behavioral Disorders | Cancer | Chronic Respiratory Diseases
Hypertension | Incontinence | Medical Errors | Memory Disorders | Obesity | Pain
Robotic Surgery| Skin Disorders | Stroke
Practice Management Topics
Bundled Payment | Coping Rising Medical Costs | Current Trends in Healthcare
Electronic Medical Records | Fraud, Abuse, and Waste | From Autonomy to Team-Based Care
HIPPA Regulations | Coping Rising Medical Costs | Patient Safety | Perspective from a PCP
Physician-Hospital Relations | Telemedicine Transitional Healthcare
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
Exhibitor Information
Exhibit Rates
Space is limited! Reserve your exhibit space as soon as possible for the best availability.
REGISTRATION FEES
TABLE-TOP EXHIBIT
One-Day Exhibit Fee
$1000
Two-Day Exhibit Fee
$1500
Three-Day Exhibit Fee
Four-Day Exhibit Fee
$2500
$3500
*Fee includes: The Fee includes one (1) skirted table, 2 chairs, a small wastebasket, and complimentary registration for two (2)
company representatives to attend all sessions.
Exhibition Schedule
7:00 p.m. – 9:00 p.m. (Exhibitor Move-In)
Wednesday, July 1
*Please note if you are exhibiting for 3 or less days you will have the
opportunity to set-up the day prior once the Exhibit Hall has closed for the
day.
Thursday, July 2
7:30 a.m. – 4:30 p.m. (Exhibit Hours)
Friday, July 3
7:30 a.m. – 4:30 p.m. (Exhibit Hours)
Saturday, July 4
7:30 a.m. – 12:30 p.m. (Exhibit Hours)
Sunday, July 5
7:30 a.m. – 12:30 p.m. (Exhibit Hours)
Sunday, July 5
12:30 p.m. – 2:30 p.m. (Tear-Down)
NOTE: Exhibit hours are subject to change. To ensure the safety of all attendees, assembling and dismantling of exhibits will be
permitted ONLY during the designated setup and teardown hours listed above. These hours will be strictly enforced. Early breakdown
of exhibits will not be permitted for any reason.
Accommodations
The Eden Roc Miami Beach
4525 Collins Avenue
Room Rate: $189 + taxes
Reservations: 855.433.3676
Group Reference Code: FIU International Congress
Discount Deadline: April 1, 2015
(Based on Availability)
The oceanfront Eden Roc is the legendary epicenter of classic and modern
glamour on Miami Beach. During your stay expect to experience impeccable
service, luxury and comfort.
Exhibit Registration
Companies and organizations interested in exhibiting may complete their exhibit registration by completing the following steps:
(1)
(2)
(3)
(4)
(5)
Complete the enclosed Exhibitor Registration Form
Return the enclosed Exhibitor Registration Form
Finalize Payment
Receive Exhibitor Confirmation Letter
Make Hotel Accommodations
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
EXHIBITOR REGISTRATION FORM
COMPANY NAME:
Contact Name:
Address
City:
State:
Postal Code:
Daytime Phone:
Country:
Mobile Phone:
E-mail
REGISTRATION FEES
TABLE-TOP EXHIBIT
One-Day Exhibit Fee
$1000
Two-Day Exhibit Fee
$1500
Three-Day Exhibit Fee
$2500
Four-Day Exhibit Fee
$3500
*Fee includes: The Fee includes one (1) skirted table, 2 chairs, a small wastebasket, and complimentary registration for two (2) company
representatives to attend all sessions.
CHOOSE YOUR EXHIBIT DAY(S)*
Thursday, July 2
Friday, July 3
Saturday, July 4
Sunday, July 5
*Please see Exhibits Schedule for additional information in regards to move-in/tear-down and Exhibit hours.
EXHIBITOR BADGES (included with Table-Top Exhibit Purchase)
Badge 1:
Badge 2:
*Each Table-Top exhibit includes Two (2) Exhibitor Badges each additional badge will be at the rate of $595 each.
CANCELLATION POLICY
Requests for cancellation of reserved exhibit space must be made in writing. Refunds less a $1000 administrative fee will be granted for requests
received on or before May 20, 2015. After this date, refunds for reserved space will not be granted. No refunds will be given for space left
unoccupied during the symposium.
TERMS OF PAYMENT
Final payment for exhibit space at the symposium must be received by June 1, 2015, or exhibit space will be reassigned and the exhibitor will forfeit
all deposits paid. If paying by check, please make payable to: Florida International University Herbert Wertheim College of Medicine, CME
Department (Tax ID Number: 65-0177616) and mail, along with a copy of your application, directly to:
Complete Conference Management - Attention: Exhibitor Registration
11440 N. Kendall Drive, Suite 306
Miami, FL 33176
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
Shipping
Should you wish to ship your booth materials you may feel free to do so directly using the address information below – please note
that any handling charges incurred will be billed directly and at the sole responsibility of the company.
Attention: Guest Name
Eden Roc Miami Beach c/o The UPS Store
4525 Collins Avenue
Miami Beach, FL 33140
Payment and Policies
Terms of Payment
Final payment for exhibit space at the symposium must be received by June 1, 2015, or exhibit space will be reassigned and the exhibitor will forfeit
all deposits paid.
If paying by check, please make payable to: Florida International University Herbert Wertheim College of Medicine, CME Department (Tax ID
Number: 65-0177616) and mail, along with a copy of your application, directly to:
Complete Conference Management
Attention: Exhibitor Registration
11440 N. Kendall Drive, Suite 306
Miami, FL 33176
Exhibit Assignment Policy
Exhibit locations will be assigned on May 1, 2015, in accordance with the following criteria:
1. Date of registration. Applications received after May 1, 2015, will be assigned in the order they are received.
2. Full payment of exhibit space per Terms of Payment
Registered exhibitors will have an opportunity to select an approximate exhibit location, the week of April 20, 2015. The meeting
organizers reserve the right to reassign exhibit space when deemed in the best interest of the meeting.
Cancellation Policy
Requests for cancellation of reserved exhibit space must be made in writing. Refunds less a $1000 administrative fee will be granted for requests
received on or before May 20, 2015. After this date, refunds for reserved space will not be granted. No refunds will be given for space left
unoccupied during the symposium.
Badge Policy
Exhibitor badges are reserved for company staff and will be labeled EXHIBITOR, along with the name of the registered company. All
exhibitors are required to clearly display the official meeting badge, which allow access into the Exhibit Hall and educational
sessions. Exhibiting companies will have the opportunity to register their staff after completing exhibit registration on the Exhibitor
Center. Each Table-Top exhibit is entitled to two (2) exhibitor badges, and additional badges may be purchased for $595 each. The
deadline to register/change/cancel representatives is June 15, 2015.
Mailing List
Each registered exhibitor will receive a pre-registration list via e-mail the week of June 8. A final registration list will be sent
approximately three weeks following the meeting. The list will include the names, designations, mailing address and specialties of
FIU International Medical Congress attendees. Use of the lists is restricted to one time and limited to information directly connected
with the meeting.
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
EXHIBITOR TERMS AND CONDITIONS
Organizations and companies exhibiting at the 2015 FIU International Medical Congress must comply with the terms and conditions
outlined below. The meeting organizers reserve the right to make decisions onsite regarding exhibit layout and conduct of
exhibitors that detract from the overall presentation of symposium and if necessary will ask exhibitors to make adjustments in order
to maintain the integrity of the Exhibit Hall.
The 2015 FIU International Medical Congress observes the official International Association of Exhibitors and Events (IAEE) display
rules and regulations for exhibits.
Exhibit Regulations
•
Name and addresses of the Company Representatives must be provided to the FIU exhibit coordinator no later than June
15, 2015.
•
All installations and removal of equipment and supplies must be done by the registered Exhibitor representatives (the
“Exhibitor Representatives”).
•
All installations and removal of equipment and supplies must be done by the registered Exhibitor representatives (the
“Exhibitor Representatives”).
•
Exhibitor must abide by all Hotel policies. They are available to Exhibitor by request to the Hotel. The Hotel is entitled to
remove any Exhibitor who fails to abide by Hotel policies and / or Florida law without recourse to the Exhibitor. In the
event that an Exhibitor is directed to leave the premises
•
The Exhibitor hereby indemnifies and holds the Universities harmless from and against any liability, damages, actions,
causes of actions, claims, judgments or settlements arising out of Exhibitor’s failure to meet the requirements of applicable
State of Florida, federal and local law.
Americans with Disabilities Act
All exhibits must comply with all applicable State of Florida, federal and local laws including, without limitation, the Americans with
Disability Act (“ADA”) governing the construction, and use of exhibit space. Florida International University Herbert Wertheim
College of Medicine and University of Miami Miller School of Medicine will not be responsible for exhibits that are not in compliance
with ADA Requirements.
Attendance in Exhibit Hall/Badge Control
Exhibit Hall attendance is restricted to qualified exhibitors, those certified by exhibitors and those covered under the symposium
general registration procedures. The official meeting badge must be worn whenever an exhibitor is in the Exhibit Hall. Badges must
be clearly displayed at all times.
Conduct of Exhibitors
• Exhibits must be staffed at all times during Exhibit Hall hours.
• Distributing advertising materials outside the exhibitor’s own exhibit is prohibited.
• Noise associated with electrical and mechanical equipment must be at a minimum and may not interfere with other exhibitors.
• Exhibitors may not enter another exhibitor’s exhibit without permission.
• Entertainment or demonstrations of non-product items or services must be approved in writing by meeting management.
CME Compliance
All exhibitors are expected to comply with the Accreditation Council for Continuing Medical Education (ACCME) Standards for
Commercial Support.
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
Distribution of Product Information
Distribution of printed materials by industry or its agents is limited to the exhibit area in the Exhibit Hall. In accordance with ACCME
standards, product information cannot be distributed at any scientific sessions or in hotel lobbies. Companies may not display or
demonstrate products, solicit orders or distribute advertising materials at any location other than their assigned exhibit space.
Distribution of product information by companies that are not registered exhibitors will not be permitted.
Exhibit Hours
Exhibitor agrees to follow the official move-in and move-out schedules as outlined in the Exhibitor Prospectus. The meeting
organizers reserve the right to make modifications to the schedule if it is determined to be in the best interest of the meeting.
Exhibit hours will be strictly enforced. Early breakdown of exhibits will not be permitted for any reason.
Fire Protection
All materials used in the Exhibit Hall must conform to local fire ordinances and be in accordance with regulations established by the
National Association of Fire Underwriters. All displays are subject to inspection by the fire marshal. Aisles and exhibits must be kept
clear at all times. Access to fire extinguishers and fire hoses may not be obstructed at any time.
Liability
The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor’s activities within
the hotel premises, and will indemnify, defend and hold harmless the Eden Roc Miami Beach, Complete Conference Management
and the ISVS, their management companies, as well as their respective agents, servants and employees from any and all such
losses, damages and claims.
Photographing, Videotaping and Audio Recording
Written permission is required for videotaping, photographing and audio recording in the Educational Sessions and Exhibit Hall. This
includes the use of cell phone cameras.
Sales and Order Tracking
Exhibitors selling or taking orders must adhere to all business licenses and sales and use tax regulations that vary from state to state.
The meeting organizers reserve the right to restrict sales activities that it deems inappropriate or unprofessional.
Security
Company Representatives are expected to provide exhibit coverage during the viewing hours of exhibits. Neither hotel nor the
Universities assumes responsibility for the security or safety of the property placed at the Exhibits. Damage to the site property or
premises occurring as a result of actions of Exhibitor Representatives or their guests shall be paid for by the Exhibitor and Exhibitor
hereby indemnifies and holds the Universities harmless from and against any liability, damages, actions, causes of actions, claims,
judgments or settlements arising out of or in connection with the Exhibitor’s exhibit space or Exhibitor’s use of Hotel premises.
Terms and Conditions Compliance
Completing the online Exhibitor Registration acknowledges a binding contract when submitted and indicates the applicant’s willingness to abide by
all terms, conditions and general rules and regulations listed in this exhibitor prospectus. The terms and conditions may be amended at any time by
the meeting organizers and such amendments will be deemed binding. The representative submitting the application agrees to share the terms
and conditions with all exhibiting company representatives who attend the 2015 FIU International Medical Conference.
www.fiumedicalcongress.org
Questions: 11440 N. Kendall Drive, Suite 306, Miami, FL | 305.279.2263 | [email protected]
Eden Roc Miami Beach Exhibitor Equipment Form
Contact Information
Company Name:
Payment
Booth #:
Pre-payment must accompany all orders unless prior arrangements have
been made. Please choose payment method from list below:
Ordered By:
Onsite Contact:
Visa
Mastercard
American Express
Charge to:
Credit Card Billing Address:
City, State, Zip:
Email Address:
Card Holder's Name:
Phone #:
Fax #:
Credit Card #:
Expiration Date:
Setup Date & Time:
Removal Date & Time:
Signature:
Date:
EQUIPMENT
QUANTITY
x DAILY COST
x DAYS
CVV:
= TOTAL
Laptop
$265.00
$
-
Wireless Powerpoint Clicker W/Laser Pointer
$65.00
$
-
PC Audio Interface with 10" Speaker
$195.00
$
-
DVD Player
$115.00
$
-
Blu-Ray Player
$170.00
$
-
Flipchart Package
$80.00
$
-
* PSAV is the official provider of
all on-property AV & Production
needs.
* Orders must be submitted one
week prior to ensure prompt
delivery.
* 48 hours notice required for
cancellation. Charges will apply
for cancellations within 48 hours.
20" XGA Flat Panel Data Monitor
$175.00
$
-
46" LCD Television W/Stand
$675.00
$
-
55" LED HDTV Monitor W/Stand
$750.00
$
-
XGA LCD Projector W/ 6' Screen Pkg. (3500 Lumens)
$775.00
$
-
Projection Support Package (6' Tripod, Safelock Stand)
$250.00
$
-
**Delivery, Labor and LDW are
each calculated off the
Projection Stand
$40.00
$
-
Equipment Subtotal.
20 Amp Power w/6 outlet powerstrip & extension cord
$65.00
$
-
Extension Cord (25')
$15.00
$
-
Powerstrip (6 outlet)
$15.00
$
-
Equip Subtotal $
-
Delivery 7%** $
-
Labor 30%** $
-
Subtotal $
-
Tax 7% $
-
LDW 7%**† $
-
GRAND TOTAL $
-
Contacting PSAV
PSAV Eden Roc Miami Beach Hotel
4525 Collins Avenue
Miami Beach, FL 33140
Phone 305.674.5578
Fax 305.604.5419
Email: [email protected]
† LDW is NOT taxable
* Please call for any additional
equipment, labor and power
pricing not listed.
* ONSITE ADDITIONS will incur
+20% to Daily Cost