Pennsylvania Christmas Tree

Join us July 9 and 10 for an Innovative Approach to an Interactive Vendor Show!
The PCTGA 2015 Summer Meeting is being hosted by Pioneer Evergreen Farms, 159 E Adamsdale Road, Orwigsburg, PA
(directly off Route 61; ten minutes north of Cabela’s) and co-hosted by Tree-Teck, Inc. The Summer Meeting features
opportunities for both education and fun and is the only time during the year that exhibitors can interact and sell to
members face-to-face.
An Innovative Approach: Exclusive Carousel of Vendors
New to the event this year is the Carousel of Vendors, which provides all field demonstration exhibitors with display and
demonstration opportunities. During this time, attendees will be brought to the demonstration area by covered wagons,
and exhibitors will be given five to ten minutes to introduce their products and conduct field demonstrations. There is no
need to tear down your booth display in the tent – use this time to showcase one or more items. You may wish to bring a
pop-up for sun shelter as you wait for the wagons to arrive.
Also new this year is a Reserve Auction that will be held on Thursday evening. Donations of any size are welcome! However,
exhibitors who make a product or service donation with a retail value of at least $50 or more will receive a $50 discount
off their exhibit space fee. Complete with an auctioneer to energize the crowd, this fun event will be a great opportunity to
market your name and business!
The exhibitor fee is just $250 and includes a 10x10 exhibit space with a six foot table and two chairs. Additional booths may
also be purchased for larger displays. Booth staff can attend all educational sessions and meal functions and will also have
access to the Yuengling© Beer Wagon.
Enjoy more visibility with the following perks, which are also included with each exhibit space purchased:
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Two company representative registrations (includes education and all meal functions)
Opportunity to register additional representatives at a discounted rate
Complimentary mini-ad in The Bulletin
A 10% discount on a future ad in The Bulletin
A link to your company website on the PCTGA website
Promotional materials in the onsite packet
The opportunity to place coupons in the PCTGA new member welcome packets
Exhibits open Thursday, July 9, 2015 at 3:00 p.m. On Thursday evening, cocktails and dinner will be provided by PCTGA.
Friday is a full day of educational sessions and exhibitor hours for attendees. Tree-Teck, Inc. will be sponsoring an open
house on Friday evening. All activities will be held on the tree farm.
Schedule of Events for Exhibitors:
Thursday, July 9
8:00 a.m. – 1:00 p.m.
9:00 a.m. – 10:00 a.m.
3:00 p.m. – 6:00 p.m.
6:00 p.m. – 8:00 p.m.
Exhibitor Set-Up
Registration Open; Coffee/Danish
Visit Vendors; Carousel of Vendors
Cocktails/Dinner & Reserve Auction
Friday, July 10
8:00 a.m. – 8:45 a.m.
11:00 a.m. – 12:30 p.m.
3:00 p.m.
5:00 p.m. Registration Open; Coffee/Danish
Lunch and Visit Vendors
Exhibitor Tear Down
Open House (sponsored by Tree-Teck)
Thank you in advance for supporting PCTGA and its members by exhibiting and attending the Summer Meeting. Please
contact PCTGA Headquarters at 717-238-9765 with any questions regarding exhibitor registration.
We look forward to seeing you in July!
Hosted by:
NEW This Year: Exclusive Carousel of Vendors
Exhibitors will have the opportunity to introduce their
products and conduct field demonstrations.
Get a $50 discount on your booth space!
Make a product or service donation for Thursday’s
Reserve Auction with a retail value of $50 or more to
get a discount on your exhibit space fee.
Pennsylvania Christmas Tree Growers Association, 2207 Forest Hills Drive, Harrisburg, PA 17112
Phone: (717) 238-9765 Fax: (717) 238-9985 Website: www.christmastrees.org
2015 Summer Meeting  July 9-10, 2015
Exhibitor Registration Form
Thank you for exhibiting at the 2015 Summer Meeting. Please return this form with payment by June 26, 2015.
Business Name:
Contact Person Name:
Address:
City:
State:
Phone:
Fax:
Email address:
Website:
Zip Code:
_______
NEW THIS YEAR! Donate an item for PCTGA’s auction and you will receive a discount on your exhibit space.
All donations are welcome, but exhibitors who make a product or service donation with a retail value of $50 or more will
receive a $50 discount on the total cost of their exhibit space(s). Only one discount applied per exhibitor.
1. Exhibit Space — $250 per space x _____ spaces =
$
Check here if you will be making an auction donation. Deduct $50 from your total exhibit space fee if your
donation will be valued at $50 or more. Item to be donated:
______________
Subtract $50 if you are making a donation
$
*All of the following items are included in the exhibitor fee. Please mark all that you would like:
A 10’ X 10’ exhibit (under a group tent)
A 6’ table and 2 chairs
Promotional materials in onsite packet (due by July 1, 2015 to PCTGA Headquarters)
Two company representatives (includes education and meals on Thursday and Friday)
Names: a.
b.
CAROUSEL OF VENDORS: Demonstration exhibit area. All demo areas will be outside. You must provide your own
covering, if needed. Space is limited and will be approved on a first-come, first-served basis. Please provide a
description of your equipment and demonstration needs:
A mini ad in The Bulletin
A 10% percent discount for any additional ad in The Bulletin
A link to your website from the PCTGA website
Coupons in the PCTGA new member packets
2. Additional Representatives — $75 per representative x _____ representatives =
$
Includes education and meals on Thursday and Friday. Company representatives registered under the trade show
must be part of your trade show team. All others must register under the general registration system.
Representatives’ names as they should appear on name badges:
a.
b.
(If you have more than 2 additional representatives, please list them on the back of this sheet.)
3. Method of Payment:
Total Enclosed $
Cash/Check (made payable to PCTGA)
Card Number:
Visa
Exp Date:
Name on Card:
 MasterCard
 Discover
Security Code:
Signature:
Billing Address (if different than above):
Mail: PCTGA, 2207 Forest Hills Drive, Harrisburg, PA 17112
Phone: 717-238-9765 Fax: 717-238-9985 Email: [email protected]
PCTGA Summer Meeting Lodging Information
The Summer Meeting is being held at Pioneer Evergreen Farms in Orwigsburg, PA. A block of rooms
has been reserved at the Microtel Inn & Suites in Hamburg, PA and at the Ramada in Pottsville, PA.
Any room reservations received after the below cut-off dates are subject to the hotel’s standard
rates and availability.
Microtel Inn & Suites
Ramada
50 Industrial Drive
Hamburg, PA 19526
Phone: 610-562-4234
101 South Progress Ave
Pottsville, PA 17901
Phone: 570-622-4600
Room Rates:
Single/Double Occupancy
$80.40 per night
Room Rates:
Single/Double Occupancy
(2 double beds or 1 king bed) - $80.75
Suite - $97.75
Call the Microtel Inn & Suites to secure your
reservation and mention the group name
Pennsylvania Christmas Trees Growers Assoc.
The discounted rates will only be available until
June 15, 2015 or until the room block is filled.
All rates are plus 9% tax. $10 per extra person.
($89.24 with tax)
Located about 9.5 miles from the host farm.
Call the Ramada directly and mention the PCTGA
room block to receive the discounted rates.
These special rates will only be available until
June 25, 2015 or until the room block is filled.
Located about 8 miles from the host farm.
WE LOOK FORWARD TO SEEING YOU AT THE MEETING!