Finance Administrator - Multi

MULTI-SERVICE CENTER
JOB DESCRIPTION
Job Title:
Finance Administrator
Reports To:
Finance Manager
Department:
Finance
Classification: 1.0 FTE
FLSA Status: Exempt
ABOUT MULTI-SERVICE CENTER (MSC):
Our goal at MSC is to help people achieve greater independence and discover the power of their choices.
Multi-Service Center was founded in 1971 as a Community Action Agency. We have enjoyed a robust
community service history. Since 2011 Multi-Service Center has been the winner of the Federal Way
Mirror’s Best Local Charity/Non-Profit Award. We are located in Federal Way, WA. – Within easy walking
distance to parks, eateries and bus lines. At MSC, we are committed to serving those who are often
overlooked in our community by providing access to energy assistance, education, employment, housing,
food and clothing. We also host the Washington State Long Term Care Ombudsman that serves our elders
and disabled population through advocacy and compassion.
We are looking for a focused and tenacious individual to fill the role of Finance Administrator. If you have a
background in accounting and are interested in contributing to the well-being of others in a meaningful way,
please consider joining us in this multi-faceted position with room for growth.
We offer a generous compensation package to include, accrued wellness time and vacation, full
medical/dental/LTLD, 13 paid holidays, a 403(b) or 401(k) retirement plan and a competitive salary.
SUMMARY OF POSITION:
The Finance Administrator will serve as the general ledger accountant for Multi-Service Center with
involvement in all accounting functions. The position is best suited for one with an interest in full-cycle
accounting, a penchant for detail and an eye for the aggregate of financial activity.
The incumbent will create and post all month end close entries, process cash receipts, assist with quarterly
contractual billings, perform monthly bank reconciliations, publish monthly program P&L’s and provide
audit support. The Finance Administrator will also serve as Payroll back-up for semi-monthly payroll
processing when Payroll Administrator is on vacation. The Finance Administrator will also support the
Finance Department for accounting related special projects.
SCHEDULE: Monday – Friday 8:30 a.m. – 5:00 p.m. – 40 HOURS
LOCATION:
Multi-Service Center
1200 S. 336th Street
Federal Way, WA 98003
KEY DUTIES & RESPONSIBILITIES:
 General Ledger/Month End:
REVISED MCM 5.14.15
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o Month-end closing entries and accruals
o Monitor and recognize deferred revenue
o Monthly release of restricted revenues
o Responsible for agency cash application
o Record in-kind revenue and expenses
o Quarterly contractual billing support
Payroll Processing Back-Up:
o Timesheet collection and time data entry
o Accountable for accuracy of all employee data in the MIP Payroll Module
o Reconciliation of payroll liability accounts on the Trial Balance
o Processing of payroll checks and direct deposits
o Distribution of payroll checks and direct deposit notifications
o Distribute labor, transfer Payroll batch and post Payroll batch in Accounting Module
o Effective communication to employees and supervisors regarding payroll related issues such
as pay dates, holidays, vacation/sick leave balances, etc.
o Responsible for all aspects of processing federal and state reports and payments
o Prepare and maintain related payroll records and reports
o Document workflow and work procedures
Contract Administration Back-Up:
o Knowledge of terms and conditions of quarterly funding contracts
o Generate timely billings according to contractual requirements
o Maintain contract files with all billing documentation and funder correspondence in
accordance with accounting procedures.
o Serve as back-up liaison to Funders regarding billing issues
Other Accounting Functions:
o Lead Veterans Property management accounting
o A-133 audit support as assigned
o Perform Positive Pay task for weekly check runs
o Back-up to the Finance Manager with limited approval authority
o Assist the Finance Manager with other special projects as requested
LEVEL OF SUPERVISION:
 None
EXPERIENCE REQUIRED:
 1-3 years of practical accounting experience in a multi-cost center NFP environment
 Experience with computerized accounting software, MIP preferred.
 Experience with a financial audit
 Property accounting is helpful
EDUCATION/LICENSES/CERTIFICATION/FORMAL TRAINING:
 AA in Accounting required. BA/BS in Accounting preferred.
ESSENTIAL SKILLS AND ABILITIES:
 Must have a strong desire to learn and develop professional aptitudes.
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A solid understanding of GAAP is essential
Strong attention to detail and accuracy - those we serve depend on it.
Highly developed analytical abilities
Intermediate to advanced Excel skills - pivot tables, V-lookups, macros
Excellent time management skills
Well developed communication skills
Ability to work independently and as a team member
Organized to manage high volumes of documents and prioritize multiple tasks
Problem solving skills to identify and resolve issues in a timely manner
Use of discretion to maintain fiscal, personnel, and client confidentiality
PHYSICAL REQUIREMENTS:
These physical requirements are representative of the physical requirements necessary for an employee to
successfully perform the essential functions of the job. Reasonable accommodation can be made to ensure
people with disabilities to perform the described essential functions.
 Lifting up to 25 lbs. without assistance.
 Walking, standing, and sitting frequently
 Stretching/Reaching, Hand/Finger dexterity, Stooping (bend at waist) frequently
 Mobility and ability to sit for long periods of time
WORKING ENVIRONMENT
 Work performed indoors in a climate controlled environment.
Multi-Service Center does not tolerate discrimination of any type, and offers equal employment opportunity
to all qualified persons without regard to race, color, religion, sex, national origin, age, disability or medical
condition, sexual orientation, marital status, veteran status or any other considerations made unlawful by
Federal, State or local laws. Multi-Service Center is an at-will employer.
If you are interested in applying for this job opportunity please send your cover letter and resume to:
[email protected]
Multi-Service Center is committed to promoting equal employment opportunity and diversity in the
workplace.
Wage: Depends on experience.
REVISED MCM 5.14.15