NOTICE INVITING QUOTATIONS GENERAL TERMS

NOTICE INVITING QUOTATIONS
GENERAL TERMS & CONDITIONS
1.
2.
Definition:
The terms used shall have the following meanings:
1.1
The term „Supplier‟ shall mean the person(s), firm or company with
whom a Contract has been entered into and shall be deemed to
include their representatives, heirs, executors and administrators,
successors and permitted assignees of such person(s), firm or
company.
1.2
The term „DIC‟ shall mean District Industries Centre having its office
at Suraj Kund Road, Meerut – 250 002, U.P. and shall be deemed to
include their representative, and shall include the Administrative and
Executive Officers authorized to deal with all matters relating to the
contract.
1.3
The term „Bidder‟ shall mean the person(s), firm or company who
offer(s) a quotation duly signed in response to the invitation to
quotation issued and shall be deemed to include their
representatives, heirs, executors and administrators, successors
and permitted assignees of such person(s), firm or company.
1.4
The term NIQ shall mean “Notice Inviting Quotations”.
1.5
The term CFC shall mean Common Facility Centre of Scissors
Cluster, Meerut.
1.6
The term SPV shall mean Meerut Scissor Manufacturers Special
Purpose Vehicle (MESMA SPV), Meerut having its office at PocketF, Lohia Nagar, Hapur Road, Meerut, U.P. and shall be deemed to
include their representative authorized to deal with all matters
relating to the contract.
Instructions for submission of Quotation:
2.1 Every quotation shall be made out in English or Hindi. All other
information will also be furnished by the Bidder in English or Hindi.
Only one language shall be used in the Quotation. In case of
conflict, the English version shall prevail. All amounts shall be
indicated by the bidder both in words as well as in figures. Wherever
there is difference in prices quoted in figures and words,
corresponding amounts quoted in words shall prevail.
2.2
Quotations should be free from overwriting. All corrections should be
duly attested by the bidders. Quotations should be signed by bidders
manually in long hand by person(s) who is/are legally authorized to
sign on behalf of the person(s) or firm or company quoting and in
case of firm/company, quotation should bear its seal or stamp. The
legal instrument of authority either in original or a certified copy
thereof empowering the person(s) signing the quotation should
accompany the quotation. No oral, telegraphic or telephonic
quotations or modifications in the quotations shall be considered
under any circumstances.
2.3
The Supplier/Bidder should either be manufacturer or authorized
dealer/ Supplier/ Trader with proven track record and should also
have preferably supplied similar machines/ equipments, etc. to
Governmental Agencies. The details of the item/equipment, terms
and conditions etc. can be seen at the Website of www.uptpa.org.in
which can be downloaded within 15 days of publication of the
advertisement.
2.4
All Bidders are requested to submit their quotations in favour of
“MESMA SPV” and strictly as per the instructions given below.
Quotations should either be submitted personally in the tender box
at the office of DIC, Suraj Kund Road, Meerut – 250 002 or sent by
Registered Post to the same address so as to reach well in advance
of the closing date and time.
2.5
The Quotations duly filled in and complete in all respect should
reach the office of District Industries Centre, Suraj Kund Road,
Meerut by 1400 Hrs. on 01/06/2015. The envelopes containing the
quotation should be superscribed with the “Quotation for (….Name
of the Item….)”.
3.
Submission of Quotations:
All documents submitted with the NIQ should be duly self attested by the
bidder‟s authorized signatory with the company seal.
4.
Clarifications:
In case clarifications are required on invitation to quotation, the bidder
shall approach DIC in writing well in advance before the opening of
quotation. The invitation to quotation and all terms & conditions will be
considered to have been read, understood and accepted by the bidders
unless otherwise specifically stated by them in writing well before the
schedule opening of the quotation. The terms and conditions as embodied
in the contract shall be final and any other terms mentioned in the
supplier‟s quotation but not included in the contract shall be deemed as
rejected.
5.
Quotation Opening: The quotations shall be opened in public and
scrutinized by the Purchase Committee to finalize the successful supplier.
6.
Right of Acceptance & Rejection of Quotations: The Purchase
Committee reserves the right to accept at their sole and unfettered
discretion any quotation for whole or part quantities or to reject any or all
quotations without assigning any reason thereof. No claims for
compensation or otherwise whatsoever will be entertained by the
Purchase Committee from any bidder.
7.
Compensation for submission of quotations: The bidders shall not be
entitled to claim any cost, charges or incidentals for or in connection with
the preparation of and submission of the quotations.
8.
Past performance of the Contractors: The Purchase Committee
reserves the right to reject the quotation on receipt or on evaluation of
those bidders whose past performance has been found unsatisfactory.
The decision of Purchase Committee in this respect shall be final.
9.
Pricing: Bidder‟s quotation must conform in all respects to the applicable
specifications and terms & conditions of invitation to quotation. Bidder
should certify that their quotation complies with all enquiry documents and
specifications. Exceptions and deviations, if any, should be specifically
stated. In the event of the bidder not giving any exceptions and deviations
in their quotation then it will be construed that the bidder has accepted the
invitation to the quotation in full. Erasures or overwriting of any kind in the
quotation may render the quotation to outright rejection. Where necessary
the original figures and words should be scored out and corrected figures
and words written again. The bidder shall have to attest the corrections.
10.
Taxes & Duties: All taxes and duties should be shown separately in the
quotation wherever applicable.
11.
Price Adjustment/ Escalation: The price quoted should be firm and
subject to no escalation whatsoever during the entire contract period.
12.
Payment: Payment shall be released after receipt of the material, duly
bagged and delivered to site at Common Facility Centre, Lohia Nagar,
Hapur Road, Meerut and on receipt of technical/analysis report from the
Expert deputed by the Purchase Committee. However, 10% of the
Contract value of any Item costlier than Rs. 50,000/- shall be released to
the Supplier/ Contractor after successful completion of the maintenance
period of six months from the date of erection/ commissioning of those
Items/ Equipments.
13.
Transit Risk: All consignment under the contract which are dispatched to
CFC may be covered under Transit Insurance and the suppliers shall also
ensure that supply of materials is adhered to as per contract and packing
as per specifications laid out under Insurance Guidelines.
14.
Delay in Delivery and Liquidated Damages: Delivery will be the
essence of contract. In case of delay in delivery for reasons not
attributable to Purchase Committee, supplier shall pay agreed liquidated
damages. Notwithstanding the above in the event of protracted delay in
delivery, the Purchase Committee shall reserve the right either to cancel
the contract wholly or partially and make alternative arrangement at the
risk and cost of the supplier with a notice to the supplier.
15.
Jurisdiction of Court: The contract shall be deemed to have been
entered into at Uttar Pradesh and all causes of actions in relation to the
contract will thus be deemed to have arisen only within the jurisdiction of
the District Meerut Courts.
16.
Secrecy: Any information derived or otherwise communicated to the
supplier in connection with the contract shall be regarded as secret and
confidential and shall not without the written consent of the Purchase
Committee, be published or disclosed to any third party or made use of by
supplier except for the purpose of implementing the contract.
17.
Law Governing the Contract: The contract shall be governed by the
applicable laws in India for time being in force.
18.
Negotiation: The Purchase Committee may not conduct any negotiations
on receipt of the quotations. However, Purchase Committee reserves the
right to conduct any negotiations if the condition so warrant.
19.
Force Majeure: Neither the Contractor nor Purchase Committee shall be
considered in default in the performance of their contractual obligations
under the contract so long as such performance is prevented or delayed
for reasons beyond the control of the parties, such as Act of God, severe
earthquake, typhoon or cyclone, floods, lightening, landslide, fire or
explosion, plague or epidemic, strikes, lock out lasting more than 14
consecutive calendar days, sabotage, blockages, war, riots, invasion, act
of foreign enemies, hostilities (whether war is declared or not), Civil war,
rebellion, revolution, insurgence or military upsurged power or confiscation
or trade embargoes or destruction or requisition by order of any
Government or any Public Authority. Supplier shall notify the Purchase
Committee about the occurrence of the force majeure events and provide
satisfactory documentary justification. The mere shortage of labour,
material or utilities shall not constitute force majeure unless caused by
circumstances which are themselves force majeure. Supplier shall
endeavour to prevent, overcome or remove the cause of force majeure.
No ground for exemption can be invoked if the contractor fails to give
timely notice by a Registered Letter and subsequently supported by
documentary evidence.
20.
Intellectual Property Rights: The supplier shall fully indemnify the
Purchase Committee, its customers and users against any action, claim or
demand, costs or expenses arising from or incurred by reason of any
infringement or alleged infringement of letters, patent, trade mark or name,
copyright or other protected rights in respect of any material supplied. All
royalties and the like payment shall be paid directly by the supplier.
21.
Dispute & Arbitration: In the event of any question, dispute or difference
arising under this contract, the same shall be referred to the sole
arbitration of a person appointed to be the Purchase Committee. The
Arbitrator shall give reasoned or a speaking award. The award of the
Arbitrator shall be final and binding on the parties to this contract. In the
event of the Arbitrator dying, neglecting or refusing to act or resigning or
being unable to act for any reasons, it shall be lawful for the Purchase
Committee to appoint another arbitrator in place of outgoing arbitrator in
the manner aforesaid.
22.
Bidders are requested to adhere to the terms & conditions of this NIQ. Any
deviations from the stipulated terms & conditions will be suitably
considered for the evaluation of quotations.
Bill of Quantities
(List of Items to be Purchased through Quotation for Setting up of
Common Facility Centre at Scissors Cluster, Meerut)
Sr.
No.
1
Items to be Purchased
100 KVA Electric Transformer
Quantity
1 No.
11/4 Indoor Type 3 Phase
2
11 KVA Oil Circuit Breaker
Standard/ Make
As per Standard
approved by UPPCL
1 No.
(Complete with Panel), C.T.
As per Standard
approved by UPPCL
Ratio-25/5/5 with Ampere
Meter
3
R.R./ Equivalent
Industrial Cable- As per details
given below:
a- Unarmed PVC insulated
16 Meter
Cable 70 MM 3.5 Core
b- Unarmed PVC insulated
10 Meter
Cable 95 MM 3.5 Core
c- Unarmed PVC insulated
10 Meter
Cable 35 MM 3.5 Core
d- Unarmed PVC insulated
41 Meter
Cable 150 MM 3.5 Core
e- Armed PVC insulated
22 Meter
Cable 185 MM 3.5 Core
f-
Flexible PVC insulated
40 Meter
Cable 10 MM 4 Core
g- Unarmed PVC insulated
15 Meter
Cable 10 MM 4 Core
h- PVC insulated Cable H.T.
70 MM 3 Core 11 KVA
40 Meter
Remarks,
If any
i- Armed PVC insulated
30 Meter
Cable 120 MM 3.5 Core
4
Industrial Fan 30 inch 2800
4 Nos.
Almonard/ Equivalent
2 Nos.
Techmac/ Equivalent
1 No.
Techmac/ Equivalent
2 Nos.
LG/ Equivalent
rpm with Stand
5
Jet Hydraulic Hand Lift Pallet
Truck (Trolley) 2500 Kg
Capacity Model TMW 25
6
Jet Hand Lift Stacker Model
No. TMST 1016 (Lifter
Machine)
7
Air Conditioner 1.5 ton Split
Type 3 Star Rating
8
9
Gel Earthing with Boring and
Fitting as per details given
below:
a- 80 mm Hole, Depth 10 ft.
10 Nos.
b- 50 mm Hole, Depth 10 ft.
5 Nos.
Automatic Power Factor
1 No.
Control Panel 100 KVR
10
Fire Fighting Equipments as
Litetech/ Equivalent
per details given below:
11
a- ABC Equipment 6 Kg
7 Nos.
b- Co2 Equipment 4.5 Kg
1 No.
c- Foam Type Equipment
9 Ltr.
1 No.
d- Fire Buckets 9 Ltr.
2 Nos.
CCTV Camera with DVR 16
Channel, 8 Camera, Monitor
Recording Kit with Fitting
1 Set
12
R.R./ Equivalent
Lighting Materials as per
details given below:
a- PVC insulated Cable 1 mm
1000 Meter
1 core
b- PVC insulated Cable 1.5
1600 Meter
mm 1 core
c- PVC insulated Cable 2.5
1000 Meter
mm 1 core
d- PVC insulated Cable 4 mm
800 Meter
1 core
e- PVC insulated Cable 10
50 Meter
mm 1 core
f- PVC insulated Cable 25
10 Meter
mm 1 core
g- MCB 6 Ampere to 32
50 Nos.
Ampere
h- PVC Pipes 20 mm
i- PVC Square pipe 25x16
2 Bundles
2 Pcs.
mm
j- PVC Square Pipes 32x16
100 Pieces
mm
k- Isolator 63 ampere FP
2 Pieces
13
Laptop
1 No.
HP/ Equivalent
14
Printer
2 Nos.
HP/ Equivalent
15
Desktop
2 Nos.
HP/ Equivalent
16
AC 1.5 Ton Split type 3 Star
1 No.
LG/ Equivalent
1 Set
Amron/ Equivalent
Rating
17
Inverter 1400 watt with two
Tubular Batteries (Complete)
18
Office Furniture as per details
given below:
19
a- Steel Almirah
2 Nos.
b- Steel Rack
3 Nos.
c- Computer Table
2 Nos.
d- Office Table Shelf type
2 Nos.
e- Visitor‟s Chair
8 Nos.
f- Executive Chair
3 Nos.
Training/ Conference Hall
Furniture as per details given
below:
a- Executive Chair
2 no.
b- Visitor‟s Chair
50 no.
c- Conference Table
2 no.