The Tachomaster Drivers` Guide to the Digital Tachograph

Transcription

Tachomaster
Drivers’ Guide to the
Digital Tachograph
The Tachom ast er D riv ers’ Guide to t he Di git al Tacho graph
D ecem ber 2013
i
© 2013 Road Tech Computer Systems Ltd. All rights reserv ed.
All t he re gulator y i nf or mation giv en i n this gui de i s av ail abl e t hrough the Eur opean Commi ssion and the
UK Depart me nt for Tr ansport. All of the infor mation specific all y rel ating to Siemens , Stoneri dge and Actia
Di gital Tac hogr aph Ve hicl e Units has bee n s ourced fr om specific ation s heets and us er manuals .
W hile ev er y ef fort has bee n made to prov ide ac cur ate c ontent wit hi n t his gui de, Tac homaster does not
ass ume any l egal liability or res ponsibilit y for t he acc ur ac y or completeness of any i nf or mation
c ontai ne d herei n.
Ref ere nc e herei n to any company or pr oduct does not necess aril y c onstitute or i mpl y its endors ement or
recomme ndation by Tac homaster .
Tac homaster and the Tac homaster L ogo ar e Tr ademarks of Road Tec h Computer S ystems Ltd.
All other tr ade marks and copyrights are her ei n ac knowledged.
Thi s doc ume nt may be fre el y distri buted, el ectronic all y or i n pri nt , pr ov ided that it remains in its entiret y
and is not e dite d, ame nde d or c hange d i n any way whatsoev er .
w w w .t a ch o ma s t e r . c o . u k
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This Tachomaster Driv er Guide has been compiled by Stev e Williams.
Stev e Williams has been inv olv ed in the road haulage sector for ov er 30 years,
beginning as an employed lorry driv er then mov ing on to become an ow ner-driv er,
before setting up his ow n haulage company in 1982.
From 1997 until 2007, Stev e w orked for the Road Haulage Association, setting up the
Association’s first regional help desk, before mov ing on to become Project Manager
w ithin the new ly formed ‘National Operations Centre’.
Stev e then joined the Policy Department at RHA Head Office, representing the Trade
Association and the w ider Road Haulage sector at meetings w ith
Gov ernment bodies and agencies. During this time Stev e w as directly inv olv ed at
Gov ernment lev el w ith the introduction of the Digital Tachograph and the EC Driv ers'
Hours Regulations w hich came into force in 2006.
Thanks to this w ork, Stev e is now w idely considered to be one of the foremost
authorities on Digital Tachographs and Driv ers' Hours Regulations.
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Contents
1
2
3
4
Introduction........................................................................................................ 1
1.1
Driv ers’ Hours ................................................................................................. 1
What is a Digital Tachograph? .......................................................................... 2
2.1
2.2
2.3
The Digital Tachograph Vehicle Unit (VU)........................................................ 2
Your Driv er Card............................................................................................. 3
The Company Card........................................................................................ 4
Introduction to the Operation of the VU............................................................ 5
3.1 Basic use of the VU......................................................................................... 5
3.2 Recording of Duty Period ............................................................................... 6
3.3 Multi-Manning ................................................................................................ 7
3.4 Driv ing w ithout a Valid Driv er Card ................................................................. 7
3.4.1
Lost, Stolen or Faulty Driv er Cards ............................................................. 8
3.5 Ejecting your Driv er Card from the VU ............................................................. 8
3.6 VU Specification Anomalies ............................................................................ 9
3.6.1
Anomaly 1- Recording of Breaks for Crew Members .................................. 9
3.6.2
Anomaly 2 – Automatic Selection of ‘Other Work’ Activ ity Mode ............... 9
3.8 VU Printouts.................................................................................................... 9
3.8.1
Printer Rolls ............................................................................................... 9
3.8.2
Things to Note w hen Printing ....................................................................10
3.9 VU Time.........................................................................................................10
3.9.1
U TC Time and Local Time .........................................................................10
3.9.2
Setting Local Time on the Vehicle Unit .....................................................10
General Operator Notes .................................................................................. 11
4.1
4.2
4.3
4.4
4.5
Cleanliness....................................................................................................11
Protecting the VU System from Damage ........................................................11
Printer Maintenance......................................................................................11
VU Periodic I nspections and Security Checks .................................................12
VU Warnings (Ev ents and Faults Conditions) ...................................................12
5
Analysing the Data .......................................................................................... 13
6
Points to Rem ember ......................................................................................... 15
Appendix 1: User Notes for the Continental Autom otive Group (formerly
Siemens) VDO DTCO 1381 Digital Tachograph ..................................................... 16
1
2
The VDO DTCO 1381 Digital Tachograph Vehicle Unit........................................16
Using the DTCO 1381 ........................................................................................17
2.1 Menu Buttons .............................................................................................17
2.2 Card I nsertion.............................................................................................18
2.3 ‘Signing On’ ...............................................................................................18
2.4 Screen Displays ..........................................................................................20
2.5 Card Withdraw al ........................................................................................20
2.6 Taking Driv er and Vehicle Printouts from the VU ..........................................21
2.7 Changing the Print Roll ...............................................................................22
3 Adv anced Usage .............................................................................................22
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Appendix 2: User Notes for the ACTIA SmarTach ® Digital Tachograph .............. 23
The ACTI A SmarTach® Digital Tachograph .........................................................23
Using the ACTI A SmarTach® VU .........................................................................24
2.1 Menu Buttons .............................................................................................24
2.2 Card I nsertion.............................................................................................25
2.3 ‘Signing On’ ...............................................................................................26
2.4 Screen Displays ..........................................................................................27
2.5 Card Withdraw al ........................................................................................28
3 SmarTach ® Specific Options..............................................................................30
3.1 Driv er Activ ity Reminders ............................................................................30
3.2 Warning Alarms ..........................................................................................30
3.3 Printout Options..........................................................................................30
4 Adv anced Usage .............................................................................................31
1
2
Appendix 3: User Notes for the Stoneridge SE5000 Digital Tachograph ............. 32
1
2
The Stoneridge SE5000 Digital Tachograph Vehicle Unit.....................................32
Using the SE5000...............................................................................................33
2.1 Menu Buttons .............................................................................................33
2.2 Card I nsertion.............................................................................................34
2.3 ‘Signing On’ ...............................................................................................34
2.4 Screen Displays ..........................................................................................36
2.5 Card Withdraw al ........................................................................................36
3 Adv anced Usage .............................................................................................38
Appendix 4: Digital Tachograph Display Symbols ............................................... 39
1
2
Basic Display Symbols .......................................................................................39
Display Symbol Combinations ...........................................................................40
Appendix 5: Digital Tachograph Events and Warnings ........................................ 41
1
2
3
General Ev ents W arning Messages ...................................................................41
Recording Equipment Faults Warning Message .................................................41
Standard Digital Tachograph Vehicle Unit W arnings..........................................42
Appendix 6: The Traffic Commisioner's Guidelines for Dealing with Driving
Offences Committed by Vocational Drivers ......................................................... 43
Appendix 7: The New Drivers’ Hours Regulations – A Brief Update ..................... 45
1
2
3
4
5
Basics Driv ing Times and Breaks Remain the Same.............................................45
Daily Rest Periods .............................................................................................45
Weekly Rest Periods..........................................................................................46
Keeping Records Correctly ...............................................................................46
EC Driv ers’ Hours – Since 11t h April 2007 .............................................................47
Appendix 8: Useful Contacts ................................................................................. 48
1
2
Tachomaster ....................................................................................................48
Digital Tachograph Cards.................................................................................48
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1
Introduction
There are presently three manufacturers of digital tachograph v ehicle units:
Stoneridge, Continental Automotiv e (formerly Siemens) and Actia. Most v ehicles are
equipped w ith the Continental Automotiv e unit, w ith the follow ing exceptions:
•
•
Until recently, all Scania trucks and buses w ere fitted w ith the Stoneridge
dev ice. Scania hav e recently changed their policy and customers may now
specify the Continental Automotiv e Unit as an option in new v ehicles, for an
additional cost.
Actia dev ices are mainly found in buses and coaches. They can also be found
in larger LDV v ans and minibuses.
All four smartcards – the driv er card, the company card, the w orkshop card and the
control card - can be used in all three types of v ehicle unit, as all three dev ices hav e
to conform to the same European specifications.
This guide cov ers the general principles of use for Digital Tachograph equipment.
Much like v ideo, DVD and ev en mobile phones, each type of Vehicle Unit does
basically the same thing, but in a different w ay. More detailed help for using each
type of Vehicle Unit is therefore included in the appendices.
1.1
Drivers’ Hours
Please don’t forget that w hatev er type of recording equipment you are using you
must comply w ith the EC Driv ers’ Hours Regulations at all times.
Whether you use a Digital or Analogue Tachograph, you must always be able to
prov ide a record of the current day’s activ ities and records of all w ork completed
during the prev ious 28 calendar days. I f you do not complete a tachograph record for
ev ery w orking day you w ill be expected to hav e some other type of ev idence of w hat
w ork, if any, you hav e carried out. This may be a time sheet, a diary entry or any
w ritten ev idence of w hat you did on each specific w orking day.
Be aw are that from April 2009 VOSA examiners hav e the authority to issue graduated
fixed penalties to the driver for a list of offences, including:
•
•
•
•
•
failure to ensure that the recording equipment is functioning correctly;
failure to ensure that the Driv er Card is functioning correctly;
failure to comply w ith the driv ers' hours rules;
failure to ensure that printing can be carried out correctly in the ev ent of an
inspection;
failure to carry sufficient print roll supplies.
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What is a Digital Tachograph?
A Digital Tachograph is an electronic system for recording driv ing and rest times for
driv ers and co-driv ers (crew members) of buses, coaches and trucks that are driv en
under EC driv ers’ hours rules.
I nstead of the familiar Analogue Tachograph Chart Recorder, all new v ehicles that
hav e been registered w ithin the UK since 1st May 2006 and are subject to the EC
driv ers’ hours rules must be fitted w ith a Digital Tachograph Vehicle Unit (VU). I n
addition, all driv ers operating a Digital Tachograph equipped v ehicle are required to
hold a Driv er Card (issued by the DVLA in Great Britain and the DVLNI in Northern
I reland). The company operating the v ehicle is also obliged to obtain a Company
Card from the relev ant licensing authority.
Details of all your activ ities are recorded and stored by the Digital Tachograph VU and
are also w ritten to your Driv er Card w henev er you use it in a Digital Tachograph VU.
This means that, unlike the Analogue Tachograph system, there is no need to fill out a
‘centrefield’ at the beginning and end of ev ery w orking day or w henev er you change
v ehicles during a w ork period.
2.1
The Digital Tachograph Vehicle Unit (VU)
The Digital Tachograph Vehicle Unit (VU) is an electronic dev ice that is able to record
and store driv er and v ehicle records. The VU must hav e the ability to store this data for
at least 365 days and must make it possible to dow nload that data. Operators based
in Great Britain are obliged to dow nload the data at least ev ery 56 days, and then
store it safely and make it av ailable for inspection by the authorities for the next
tw elv e months.
Data recorded by the VU include v ehicle speed, distance trav elled and other system
related parameters. General v ehicle speed data is limited to 24 driv ing hours and is
recorded only in the memory of the Digital Tachograph Vehicle Unit. I t is NOT w ritten
to the Driv er Card. Details of excessiv e speeds (ov erspeeds) are recorded how ev er,
and analysis of the data can show these ev ents and other useful information such as
‘harsh braking’.
Ev en if the external pow er supply to the VU is remov ed, (for example, I f the v ehicle
batteries are disconnected for maintenance), the VU is still able to store data as it is
fitted w ith its ow n internal battery that must be able to prov ide pow er for at least tw o
years. As such, there should not normally be any need to hav e the internal VU clock
reset betw een calibration dates, w hich are ev ery tw o years rather than the six year
period for analogue equipment.
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2.2
3
Your Driver Card
I f you driv e a v ehicle for commercial purposes, and that v ehicle is fitted w ith a Digital
Tachograph, you must hav e been issued w ith a Driv er Card by the relev ant authority.
This is a so-called ‘smartcard’ and has an electronic chip on it (similar to the chip on a
‘Chip and PI N’ credit card). The Driv er Card must store at least 28 days w orth of data
and Operators in Great Britain are required to dow nload that data at least ev ery 28
days, although it is recommended that dow nloading be carried out at least ev ery 21
days w here possible.
Your Driv er Card holds information that identifies you uniquely and, w hen used w ith a
Digital Tachograph VU, all relev ant information on your activ ities w ill be w ritten to it.
Once you hav e been issued w ith a Driv er Card, you must keep it w ith you whenever
you are at w ork, ev en if you are not using a commercial v ehicle w ith a Digital
Tachograph.
The follow ing data w ill be stored on a Driv er Card for at least 28 w orking days:
•
•
•
•
•
•
•
•
I dentification of the v ehicles used.
Activ ities (driv ing, w orking, activ e and rest times).
Crew status (1 or 2 driv er operation).
Dates and times of insertion into or w ithdraw al from a
Digital Tachograph VU.
Location in w hich the w orking days begin and end.
Total distance.
I dentification of the control official and date/time of
the last check.
Tachograph ev ents and errors.
Your Driv er Card is your personal property, but you are obliged to make it av ailable to
the operator of the v ehicle for dow nloading w hen required and to any authorised
enforcement official on request.
It is important to remember that once you have been issued with a Driver
Card, you MUST ALWAYS carry it with you when driving commercially, EVEN
IF YOU ARE DRIVING A VEHICLE FITTED WITH AN ANALOGUE TACHOGRAPH.
When driving a vehicle covered by the EU drivers’ hours regulations in Great
Britain, you must ALWAYS be able to produce your Driver Card on request by
VOSA, even if you have never used it to record drivers’ hours.
Can I display and print out information stored on m y Driver Card?
Yes. The data stored on the Driv er Card can be displayed through any VU w hen the
card is in the VU. I f necessary, the data can also be printed off v ia the integrated VU
printer.
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Can I be issued with more than one Driver Card?
No. The authorities in all the 27 European Member States must ensure that a driv er is
the holder and specific user of only one v alid and personal Driv er Card. The Driv er and
Vehicle Licensing Agency (DVLA) are the gov ernment agency responsible for issuing
the v arious types of smartcard, including Driv er Cards, w ithin Great Britain and DVLNI
are the authority responsible for issuing these cards to those resident in Northern
I reland.
2.3
The Company Card
Ev ery operator that runs one or more v ehicles fitted w ith a Digital Tachograph must
apply for a Company Card. This is a different type of smartcard - used to identify the
Company - and is required ev ery time a VU is dow nloaded.
The Company Card does not store any data as such - its function is simply to ensure
that the Digital Tachograph Vehicle Unit recognises the operator before allow ing any
data to be dow nloaded.
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3
5
Introduction to the Operation of the VU
This guide uses the Continental Automotiv e (formerly Siemens) Digital Tachograph VU
in most images, as this is by far the most common type of VU currently in use. For user
notes for each type of VU, please consult the relev ant appendices at the end of this
guide.
3.1
Basic use of the VU
Before carrying out any procedure inv olv ing the VU, you must ensure that the v ehicle
ignition is turned on.
When starting a w orking period you must insert
your Driv er Card into the correct slot of the
VU, ensuring that the ‘chip’ is facing upw ards
and tow ards the front of the tray (i.e. aw ay
from you).
I f you are to be the driv er of the v ehicle for
this period of activ ity, you must ensure that
you insert your card into ‘slot 1’. I f the v ehicle
is being double-manned and you are the
crew member, you must insert your card into ‘slot 2’. Once a Driv er Card is inserted
into either slot on the VU, that slot is locked in the closed position w hilst the v ehicle is
being driv en. The slot can only be opened again once the v ehicle is stationary.
The vehicle should NOT be moved or driven until your card has been successfully
inserted into the VU.
I f you attempt to insert your Driv er Card into the VU once the v ehicle is mov ing, a
w arning message w ill be show n on the VU screen to indicate that a card has been
inserted w hilst driv ing. You should stop the v ehicle, acknow ledge and clear the
w arning and then insert your Driv er Card in the normal w ay. The VU w ill store an
electronic record of an attempt being made to insert a Driv er Card w hile the v ehicle
w as in motion, and this w ill be made av ailable to the Operator as part of the regular
dow nload of the VU.
Once your Driv er Card has been accepted and v erified,
last withdrawal
the time of last w ithdraw al w ill be displayed and the VU
04.11.08 22:30
w ill start processing. Data w ill be stored in the internal
memory of the VU a copy of that data w ill be w ritten to the Driv er Card as required. I f
you hav e carried out any recordable duties since your card w as last w ithdraw n,
details of these must now be entered manually. I f manual duty entries are not required
you can either tell the VU that this is the case, or simply start driv ing w hich w ill cause
the VU to terminate the manual duty entry procedure automatically.
Once you hav e completed the card insertion procedure, and until you start driv ing,
the VU w ill record your mode of activ ity as ‘Other Work’ both in the VU and on your
Driv er Card.
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Once the v ehicle starts mov ing, the display w ill default to
a ‘standard’ v iew .
10 24 Ą 48km/h
Ą 6724.0km ć
Typically this standard v iew w ill display a confirmation that a v alid Driv er Card has
been inserted into ‘slot 1’ and the current mode of w ork being recorded against the
driv er, the mode that ‘slot 2’ is set to (irrespectiv e of w hether or not a card has been
inserted), the local time, the current speed of the v ehicle and the current odometer
reading. For more detailed descriptions of the standard v iew , please consult the
relev ant appendix in this document or the User Guide for your specific VU.
As soon as the v ehicle begins to mov e, the VU w ill automatically record ‘Driv ing’ as
the activ ity against the card in ‘slot 1’ - irrespective of the mode displayed before the
truck started to move - and this data w ill be copied onto the Driv er Card. As the VU is
programmed to record data at all times, any v ehicle fitted w ith a Digital Tachograph
that is mov ed or driv en w ithout a v alid Driv er Card being inserted in the VU w ill record
this mov ement as ‘driv ing by an unknow n driv er’.
There is no function av ailable that w ill allow any mov ement of the v ehicle to be
recorded and calculated as anything other than a period of ‘Driv ing’.
3.2
Recording of Duty Period
When a v ehicle is stationary, you may select one of three activ ity modes. The correct
activ ity mode must be used to indicate w hether your current activ ity is ‘Other Work’,
‘Av ailability’ or ‘Break/Rest’, as defined in the relev ant driv ers’ legislation. There is
nev er any need to explicitly choose ‘Driv ing’ as this activ ity mode is recorded
automatically w henev er the v ehicle is in motion.
‘Other Work’ should
be recorded on
the ‘crossed
hammers’ activ ity
mode.
‘Availability’ should
be recorded on
the ‘box’ activ ity
mode.
mode.
‘Breaks’ during the
day and daily and
w eekly ‘Rest’
should be
recorded on the
‘bed’ activ ity
I t is important to remember that a Digital Tachograph VU does not w ork in the same
w ay as the more familiar Analogue Tachograph equipment w hen it comes to
recording ‘Breaks’ or ‘Rest’ and that this mode must be selected explicitly w hen
required.
Unlike Analogue Tachograph equipment, a Digital Tachograph w ill automatically set
the mode to ‘Other Work’ ev ery time a mov ing v ehicle comes to a halt. I t doesn’t
matter w hat activ ity mode w as chosen before the v ehicle w as last driv en or mov ed,
the VU w ill always default to ‘Other Work’ w hen the ignition is on and the v ehicle is
brought to rest. I f you hav e prev iously set the mode to ‘Av ailability’ or ‘Break/Rest’
and the v ehicle subsequently mov es, ev en by only a few inches, the mode w ill default
to ‘Other Work’ once the v ehicle is stationary again.
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To record ‘Av ailability’ or ‘Breaks/Rest’, you must explicitly select the relev ant mode
once the v ehicle has come to a complete standstill and you hav e applied the
handbrake.
You may change modes as required prov ided that the v ehicle is stationary, but
remember, unless the handbrake is on ev en a fractional mov ement of the v ehicle
could result in the VU recording a short period of ‘Driv ing’ before defaulting to ‘Other
Work’.
Remember: Whenev er the v ehicle is mov ing the VU w ill automatically record ‘Driv ing’
as the current activ ity against the card in ‘slot 1’ and w ill alw ays record a period of
‘Other Work’ once the v ehicle comes to a halt.
3.3
Multi-Manning
Whenev er a v ehicle is ‘manned’ by more than one driv er the current driv er of the
v ehicle must alw ays insert their Driv er Card into ‘slot1’ and use the associated activ ity
mode change button. The crew member must use ‘slot 2’ and the corresponding
mode change button for that slot.
When a v ehicle begins to mov e, the activ ity mode for the current driv er w ill
automatically be recorded as ‘Driv ing’ and the activ ity of the crew member w ill be
recorded as ‘Av ailability’. The crew member may manually change the activ ity mode
to ‘Other Work’ if they required.
Whenev er the current driv er and crew change places their Driv er Cards must be
ejected and then re-inserted so that the driv er’s card is in ‘slot 1’ and the crew
member’s card is in ‘slot 2’.
3.4
Driving without a Valid Driver Card
You must hav e applied for and been issued with a Driv er Card before you can legally
driv e a v ehicle equipped w ith a Digital Tachograph.
I f a v ehicle begins to mov e and no v alid Driv er Card has been inserted, a w arning
message w ill be displayed on the VU screen and a record of the ‘ev ent’ w ill be stored.
I f you hav e simply forgotten to insert your Driv er Card, you should stop the v ehicle as
soon as it is safe to do so and simply insert your Driv er Card in the normal w ay.
Ev en w hen a Driv er Card is not inserted into the VU, all activ ities are recorded and
stored. The information relating to these activ ities can still be obtained in the normal
w ay, but they w ill be marked as activ ities by an ‘unknow n driv er’.
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3.4.1 Lost, Stolen or Faulty Driver Cards
I f your Driv er Card is lost, stolen or dev elops a fault, you must apply for a replacement
card, to the DVLA in Great Britain or to the DVLNI in Northern I reland. These authorities
are required to issue a replacement card w ithin fiv e w orking days of receiv ing a v alid
application.
I n the meantime, provided that you have had a Driver Card issued to you, you may
continue to operate a Digital Tachograph equipped v ehicle if you adhere to the
follow ing rules:
•
•
•
•
You must make one printout at the start of ev ery day’s duty
and another at the end of the duty period.
You must w rite your name and driv ing licence number on
the rear of each printout and sign them to confirm the
details.
You must keep these printouts av ailable for inspection on
request by the appropriate authorities for the next 28
calendar days.
After 28 days, you must pass the printouts to the v ehicle
Operator w ho must store them w ith your records for at least
the next 12 months.
You may not, under normal circumstances, continue to driv e for
more than 15 calendar days w ithout using a v alid Driv er Card.
3.5
Ejecting your Driver Card from the VU
You can only eject your Driv er Card from the VU w hen the v ehicle is stationary and
w hen the VU is displaying one of the main driv ing displays, or the VU is in the main
menu. Your Driv er Card must be treated as your ow n personal property and it should
always be w ithdraw n if the v ehicle is to be driv en by another driv er or if you hav e to
leav e the v ehicle for any reason. W hen a Driv er Card is w ithdraw n from a VU an
electronic record of the card ejection w ill be stored.
I f the Driv er Card is being ejected at the end of the daily
ejecting card
duty period, the VU w ill ask you to confirm your current
location. Once you hav e entered your location, the
display w ill show ‘ejecting card’ to indicate the card
ejection process is under w ay. There may be a short delay as the VU needs to w rite
some final information to your Driv er Card before it is ejected. Don’t keep pressing
buttons: be patient and w ait for the VU to release your card w hen it is ready!
D ecem ber 2013
3.6
9
VU Specification Anomalies
Due to the delay betw een the ratification of the specification for the manufacture of
Digital Tachograph Vehicle Units and the final implementation of Digital Tachograph
legislation, there are a number of known anomalies in the behav iour of current Digital
Tachograph Vehicle Units.
3.6.1 Anomaly 1- Recording of Breaks for Crew Members
None of the three types of VU (Continental, Stoneridge or Actia) has the facility to
allow the crew member to record ‘Break’ as an activ ity w hen the v ehicle is in motion.
This is an error in the VU specification and has been recognised by the authorities as
such.
I n Great Britain, the Vehicle and Operator Serv ices Agency (VOSA) hav e
acknow ledged that it is acceptable for a crew member to take a period of ‘Break’
w hen the v ehicle is in motion. This should be recorded using the ‘Av ailability’ mode, as
the VU recording dev ice is incapable of storing this mode of activ ity as ‘Break’.
VOSA traffic examiners hav e been instructed to accept 45 minutes of any crew
member ‘Av ailability’ record as a ‘Break’.
3.6.2 Anomaly 2 – Automatic Selection of ‘Other Work’ Activity Mode
I f a v ehicle comes to rest after a period of mov ement, the activ ity mode show n on the
VU screen w ill automatically change to ‘Other Work’. I f the v ehicle begins to mov e
again after less than approximately 120 seconds (2 minutes), the ‘Other Work’ duty
mode automatically selected may not be correctly stored w ithin the VU or copied
onto the inserted driv er card as an ev ent.
The authorities hav e acknow ledged this recording problem and they may be
prepared to consider additional ev idence to prov e that the record produced by the
VU is incorrect due to this specification anomaly.
3.8
VU Printouts
Printing is only possible w hen the v ehicle is stationary and the ignition is sw itched on. A
VU has the ability to supply v arious types of printout relating to the unit itself and to the
v arious smartcards.
3.8.1 Printer Rolls
The paper print roll cassette is used to house a roll of print
paper. The printer cassette should remain closed at all
times, except w hen fitting a replacement print roll. When a
printout is requested the paper w ill emerge from a slot in
the front of the VU. When a print roll is close to running out,
a red line w ill be v isible dow n the side of the paper.
As the driv er of the v ehicle, it is your responsibility to ensure
that there is alw ays a spare print roll av ailable. During a
side-of-the-road Vehicle and Driv er check, a VOSA Traffic Examiner may ask you to
show that you hav e a spare print roll in the cab. I f you cannot prov ide a printout on
request, then you are liable to a £60.00 fixed penalty at the roadside.
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D ecem ber 2013
3.8.2 Things to Note when Printing
Printouts w ill normally show the record in relation to U TC time (see below ). I f the duty
period started before 00.00 U TC time, after ‘w ithdraw driv er card’, the VU w ill
automatically print the daily v alues of the prev ious day and the current day.
3.9
VU Time
3.9.1 UTC Time and Local Time
All VUs are programmed to use and record Univ ersal Time Co-ordinated (U TC) as their
master reference time. U TC time is an incremental count of the number of elapsed
seconds since 1st January 1970 and is approximately equiv alent to Greenw ich Mean
Time (GM T).
U TC time does not change due to seasonal adjustments such as British Summer Time
(BST) and irrespectiv e of w hat time is show n on the front display of the VU, the internal
time clock is set and w ill alw ays record in U TC.
3.9.2 Setting Local Time on the Vehicle Unit
I f the local time has been manually set on a VU, there w ill be a large ‘dot’ (Ė) next to
the time displayed on the VU screen, indicating that this is local time and NOT U TC
time. The local ‘offset’ time may be changed in ±30 minute steps, up to a maximum of
±12 hours from the U TC time
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4
General Operator Notes
4.1
Cleanliness
11
Smartcard draw ers, as fitted to the Stoneridge SE5000 VU, should be kept closed at all
times, except w hen inserting or remov ing cards.
The paper cassette should be closed at all times, except w hen changing the printer
paper. This w ill prev ent any contamination of the thermal paper. Replacement paper
should be kept in its w rapper until it is to be used.
Printouts should be stored in as cool and dark a place as possible as the thermal
paper can be easily damaged if it becomes hot and/or damp.
I f it is necessary to clean the outside of the VU, use a v ery mild detergent solution.
Av oid the use of solv ents that could permanently damage the plastic fascia.
4.2
Protecting the VU System from Damage
Replacement printer paper rolls must be of a type approv ed by the VU manufacturer.
Failure to use approv ed printer paper may cause permanent damage to the printer
mechanism. Tachomaster print rolls, av ailable to buy online at
www .tachomaster.co.uk, are of the approv ed type and standard for all VUs.
Smartcards must be handled w ith care and must not be flexed or bent. Ensure that the
card contacts are kept free from dirt. I f it becomes necessary to clean the contacts,
simply w ipe them clean using a soft damp cloth - solv ents or other cleaning agents
must never be used.
4.3
Printer Maintenance
The VU is a sealed unit and the only user serv iceable parts are the paper cassette and
the printer paper. I f the paper cassette is damaged then the complete cassette must
be replaced as a single item.
12
4.4
D ecem ber 2013
VU Periodic Inspections and Security Checks
An approv ed calibration w orkshop must carry out an inspection
w hen a VU is first installed and registered to a v ehicle. The VU must
then be inspected and recalibrated ev ery 2 years, at w hich time
the internal battery w ill be checked. This inspection w ill include
checks to ensure that the VU conforms to legislativ e security
requirements.
The ‘Tachograph I nstallation Plaque’ can be found on or near to
the VU. This prov ides proof that an inspection w as passed as at the
date indicated on the plaque itself. I f a VU fails an inspection, then
the unit w ill be decommissioned and must be replaced. I t should be
remembered that w ithin Great Britain, a VOSA Traffic Officer has
the authority to stop a v ehicle and carry out an inspection of its VU
system at any time w hilst a v ehicle is being driv en on the public
highw ay.
A VU must nev er be opened or manipulated in any w ay. All seals
on the VU and the installation plaque must be intact and show no
ev idence of tampering. I f there is any ev idence of tampering or
other damage the unit w ill fail its inspection and w ill hav e to be
replaced.
I f a VU has any exterior damage it is recommended that the VU be
presented to an approv ed Digital Tachograph w orkshop that w ill check w hether the
unit still conforms to the inspection security requirements. Whether or not the unit w ill
still pass an inspection w ill depend on the sev erity of the damage.
4.5
VU Warnings (Events and Faults Conditions)
There are certain ev ents and fault conditions (see Appendix) that w ill cause the VU to
issue a w arning. Details of these ev ents and fault conditions are stored by the VU and
an appropriate message is displayed (it should be noted that w arnings of pow ersupply interruptions are issued once the pow er is restored). Any such w arning w ill
remain on the display until it has been explicitly acknow ledged. As long as a w arning
remains ‘activ e’ (i.e. the condition that caused the w arning remains) it w ill be redisplayed w henev er the ignition is turned on, ev en if it has prev iously been
acknow ledged and cleared.
I f the VU displays a w arning, you should press the ‘OK’ (or equiv alent) button to
acknow ledge it. Once you hav e acknow ledged the message, you may need to press
the ‘OK’ button a second time to clear it from the display. Manufacturer-specific
w arnings, (i.e. those w ith a reference number greater than 0x80), require only one
button press to acknow ledge them and clear the display.
I f a w arning message is displayed that indicates a VU or other malfunction, you are
strongly adv ised to make a note of the w arning and to inform the appropriate person
to ensure the fault is dealt w ith as soon as possible.
D ecem ber 2013
5
13
Analysing the Data
As w ith Analogue Tachograph Charts, the information on both the Driv er Card and in
the VU needs to be analysed and stored to ensure compliance w ith the regulations.
The industry standard solution for Digital and Analogue Tachograph analysis is
Tachomaster, w hich enables instant analysis for both types of Tachograph and
prov ides an immediate, comprehensiv e and transparent v iew of both Driv er and
Vehicle activ ity.
With a secure I nternet connection to Tachomaster, the Head Office sees the w hole
operation at a glance and each Depot Manager can see the information relev ant to
their depot. Should the company w ish to, they may issue each of their driv ers w ith their
ow n personal login, w hich allow s them to v iew their ow n Tachograph records online.
Below , you can see one w ay that Tachomaster clearly show s any infringements on a
Driv er’s Diary w ith the exact details of the day in question easily v iew ed simply by
clicking on the date.
I n addition to the Driv er Diary, there are many other useful reports av ailable to all
driv ers. For example, each driv er can v iew their ow n ‘Time Usage Breakdow n’, w hich
giv es comprehensiv e details of all hours they hav e w orked, driv en etc.
By combining the details from Driv ers’ Tachographs w ith the information dow nloaded
from Vehicle Units, Tachomaster prov ides operators w ith a w ealth of management
reports.
With a Digital Tachograph equipped v ehicle it is possible to know w hen the v ehicle
w as driv en and by w hom, as w ell as how it w as driv en. Tachomaster’s configurable
Vehicle Diary allow s operators to fully understand how their v ehicles are being used at
all times.
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D ecem ber 2013
Below , you can see one w ay that Tachomaster lets you to v iew this information in a
clear and concise format. Operators can look through this information or click on a
particular day to see a full breakdow n of the v ehicle’s activ ity on that day.
Comprehensiv e cross-company reporting is, of course, standard w ith Tachomaster.
Operators may compare driv ers, v ehicles and depots for compliance, infringements
and productiv ity, drilling dow n to driv er and v ehicle lev el as required.
I f you w ould like to find out more about any aspect of Tachomaster, please v isit
www .tachomaster.co.uk or email [email protected] for further
information.
D ecem ber 2013
6
15
Points to Remember
Digital Tachograph Vehicle Units are only machines! I f you, as a professional driv er,
believ e that the hours or data the v ehicle unit is show ing are incorrect, make a w ritten
note and keep that note w ith your records.
♦ Always remember that the Vehicle Unit records any movem ent of the
vehicle as ‘Driving’. Even if you have manually changed the m ode to
‘Other Work’ or ‘Break’, if you subsequently pull on the handbrake and
cause even a slight m ovem ent of the vehicle, the Vehicle Unit may
interpret this m ovem ent as a period of ‘Driving’!
♦ On most Digital Tachograph Vehicle Units you must manually change the
mode to ‘Break’ if you want to record a break. Unlike the old Analogue
Tachograph equipment, once a vehicle stops m oving the Digital
Tachograph does not automatically start recording the activity that the
mode switch was on before the driving period commenced.
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D ecem ber 2013
Appendix 1: User Notes for the
Continental Automotive Group (formerly Siemens)
VDO DTCO 1381 Digital Tachograph
This appendix relates specifically to the Continental Automotiv e Group (formerly
know n as Siemens) VDO DTCO 1381 Digital Tachograph Vehicle Unit. These notes
highlight the key features and methods of operation for this type of VU.
1
The VDO DTCO 1381 Digital Tachograph Vehicle Unit
This is the most common type of Digital
Tachograph Vehicle Unit and it is fitted in the
majority of commercial v ehicles registered
since May 2006 w hich are subject to the EU
driv ers’ hours rules.
I f you regularly operate or driv e v ehicles fitted w ith the DTCO 1381 Vehicle Unit, it is
strongly recommend that you read the User Manual w hich should be w ith the v ehicle.
IMPORTANT NOTE:
While the DTCO 1381 VU is generally v ery simple to use, it is important to note that
some default settings for this Vehicle Unit can be specified by the v ehicle
manufacturer. As a result, there may be slight differences in the w ay it operates
from v ehicle-to-v ehicle. Notably:
• Some v ehicle manufacturers are specifying that the DTCO 1381 w ill
automatically default to ‘Break’ after the ignition has been sw itched off
for a period of time.
• The printout menu may default either to ‘yes’ or ‘no’ w hen first accessed,
depending on the manufacturer’s specification.
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2
Using the DTCO 1381
2.1
Menu Buttons
17
Before attempting to use this type of VU, the v ehicle ignition must be sw itched on.
Below the main display are the Driv er button (‘1’) and the Crew button (‘2’), w hich are
used to select the appropriate activ ity mode for the driv er or crew member. Adjacent
to each of these is an ‘Eject’ button for the relev ant slot. I f a Driv er Card is inserted in
either the driv er or crew slot, the associated button is only activ e w hen the ignition is
sw itched on and the v ehicle is stationary.
This type of VU has a unique and distinctiv e ‘toggle sw itch’ housed in the front of the
print roll cassette to the right of the display screen. This is used to nav igate the menus
and make the appropriate choices. This toggle sw itch has four functions:
•
•
Up Button
Down Button
Press to:
o Scroll up or dow n through the main menu and sub-menu options as
appropriate.
•
OK Button (Also referred to as the ‘Enter’ button)
Press to:
o Access the main menu of the VU.
o Choose selected menu options.
o Confirm a selected action.
•
Back/Cancel Button
Press to:
o Exit the main menu.
o Return from a sub-menu to the next higher lev el of menu.
o Exit from a selected action w ithout change.
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18
2.2
Card Insertion
As w ith all types of VU, the DTCO 1381 uses small electric motors to driv e the card
mechanisms and the printer. This means that to function fully, you must ensure that the
v ehicle ignition is sw itched on. The engine does not need to be running.
The driv er of the v ehicle must alw ays ensure that they insert their Driv er Card into ‘slot
1’ and use the Driv er button (‘1’) to make any required mode changes.
I f the v ehicle is to be operated by tw o driv ers during any duty period, the second
driv er is know n as the ‘crew member’. The crew member is a driv er w ho is not
physically driv ing the v ehicle, but w ho is assigned to driv e at some other time during
the duty period. I f you are acting as the crew member, you must insert your driv er
card into ‘slot 2’ and use the Crew button (‘2’) to make any necessary mode changes.
Card insertion w ith this type of VU is v ery straightforw ard. Simply slide your Driv er Card
gently into the relev ant slot (‘slot 1’ on the left for the driv er, slot ‘2’ on the right for the
crew member), ensuring that the ‘chip’ is facing upw ards and tow ards the front of the
tray (i.e. aw ay from you). The VU w ill automatically draw the card fully in to the slot.
The VU w ill then display ‘Welcome’ and tw o times: U TC
time and local time (ev en if they are the same) for
approximately 3 seconds.
Welcome
16:00ĩ 15:00UTC
Next, your last name (as stored on the card) w ill be displayed and a progress indicator
w ill show that the data on the card is being read. Once the VU has read your card, it
w ill display the date and time that you last w ithdrew your Driv er Card from a VU.
2.3
‘Signing On’
Once your card has been successfully inserted into the
VU and the initial read is complete, you w ill be asked
w hether you need to make any manual entries for
activ ities undertaken prior to insertion of your card.
M entry
addition?
no
Either:
No Manual Entries to be Added to the Record
I f you hav e not carried out any w ork activ ities since last using your Driv er Card,
you do not need to add any manual entries at this time. Ensure that ‘no’ is
displayed on the screen, using the ‘Up’ (▲) or ‘Down’ (▼) button on the toggle
sw itch if required and then press the ‘OK’ button on the toggle sw itch to confirm
this selection.
Or:
Enter Activities Manually
I f you hav e carried out w ork activ ities since last using your Driv er Card, you can
manually enter additional data at this time. The DTCO 1381 only allow s you to
enter manual activ ities carried out betw een the prev ious w ithdraw al of your card
from a VU and the time that you inserted your card into the DTCO 1381.
D ecem ber 2013
19
As such, you may manually enter additional activ ities cov ering the end of your
prev ious duty period, activ ities cov ering the beginning of the current duty period
or activ ities w ithin the current duty period (i.e. w orking time betw een operating
one v ehicle and another during the current duty period).
To make a manual entry, you should ensure that ‘yes’ is displayed on the screen,
using the ‘Up’ (▲) or ‘Down’ (▼) button on the toggle sw itch if required and then
press the ‘OK’ button on the toggle sw itch to confirm this selection.
The VU w ill then display the last time the driv er card
w as w ithdraw n and ask you w hether this is the end
of your shift.
ę? end of shift
21.11 15.15 no
I f you need to add manual entries, press the ‘Up’ or ‘Down’ button until ‘no ’ is
displayed, then press the ‘OK’ button.
Tw o sets of the same date and time w ill then be displayed, one abov e the other.
You should then use the ‘Up’ button to alter the time show n at the bottom of the
display, until the correct time for the end of the period of w ork you need to enter
is show n. I f the required end time is inadv ertently passed, you can use the ‘Down’
button to correct this.
Once the correct end time is show n, press the ‘OK’ button.
The VU display w ill then show an activ ity mode. You
should select the correct activ ity mode for the added
time period by pressing the ‘Up’ or ‘Down’ button until the
required activ ity mode pictogram is show n.
19.11 22.45 20.11 01.20
ĉ
Once the correct activ ity is selected, press the ‘OK’ button.
Finally, you w ill be asked to confirm the location that your last duty period ended.
Again, use the ‘Up’ and ‘Down’ buttons as required to and then press the ‘OK’
button to confirm your choice.
When you hav e completed the manual entry procedure, the VU w ill prompt for
confirmation of the start location for your new period of duty. Use the ‘Up’ and ‘Down’
buttons as required to select the correct country and press the ‘OK’ button to confirm
your choice.
At this point, the VU w ill process and store any data for manual activ ities that you
hav e entered and w ill w rite a copy of this data to your Driv er Card. W hile the VU is
processing and storing the data, a Ļ symbol w ill be displayed next to the activ ity
mode pictogram in the low er left hand corner of the display. Once the VU has
completed the required processing for the beginning of the duty period, this w ill be
replaced by the driv er card symbol, ċ.
You may now begin carrying out your day’s duties.
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D ecem ber 2013
I f you hav e signed on as the driv er (i.e. you hav e placed your Driv er Card in ‘slot 1’),
the VU w ill automatically default to the ‘Other Work’ (crossed hammers, ĉ) activ ity
mode w henev er the v ehicle is stationary and the ‘Driv ing’ (steering w heel, Ĵ) activ ity
mode w henev er the v ehicle is in motion. Activ ity modes can be changed only w hen
the v ehicle is stationary. To change the activ ity being carried out by the driv er,
repeatedly press the ‘1’ button until the required pictogram is show n at the bottom left
hand side of the VU screen.
I f you hav e signed on as the crew member (i.e. you hav e placed your Driv er Card in
‘slot 2’), the VU w ill automatically default to the ‘Av ailability’ (box, ć) activ ity mode
and w ill rev ert to this mode automatically w henev er the v ehicle is in motion,
irrespectiv e of its prev ious mode. Activ ity modes can be changed only w hen the
v ehicle is stationary. To change the activ ity being carried out by the crew member,
repeatedly press the ‘2’ button until the required pictogram is show n at the bottom
right hand side of the VU screen.
2.4
Screen Displays
A standard display w ill normally be show n on the VU screen. This differs slightly
dependent on w hether or not the v ehicle is in motion. I n addition, the DTCO 1381 can
display v arious types of useful information throughout the duty period.
For full details of the different displays av ailable, consult the VU user manual, w hich
should be kept w ith the v ehicle documentation.
2.5
Card Withdrawal
You must w ithdraw your card from the VU if the v ehicle is to be driv en by another
driv er or if you hav e to driv e in another v ehicle. W hen your Driv er Card is w ithdraw n
from a VU, a record of the card ejection is stored in the VU and on the Driv er Card.
A card may be ejected from the VU at any time, prov ided that the v ehicle is
stationary and the VU is show ing one of the main driv ing displays or the main menu.
To w ithdraw your Driv er Card from the VU, proceed as follow s:
1. Press and hold the ‘Eject’ ( ) button adjacent to the ‘1’ button. The display
screen w ill then show your name.
2. You w ill then be prompted to confirm the location w here your duty period is
finishing. Make the appropriate selection using the ‘Up’ and ‘Down’ buttons and
press the ‘OK’ button to confirm your choice.
3. The VU w ill then ask you if you w ish to take a 24-hour printout for your Driv er
Card by displaying ‘24hċĐ day’ and asking you to select ‘yes’ or ‘no’ in the
normal w ay. Note: Some DTCO 1381 VU’s default to ‘yes’ at this stage and some
default to ‘no’ so, to av oid making unnecessary printouts, it is important you
check w hat is displayed before proceeding.
The same procedure should be follow ed to eject your card if you are acting as a crew
member, but in this case, the ‘Eject’ button adjacent to the ‘2’ button should be
pressed to eject your card.
D ecem ber 2013
21
Please be aw are that the ejection of a smartcard can take some time because the VU
needs to copy data onto the card relating to the activ ities you hav e undertaken.
Once all the data is w ritten, your Driv er Card w ill be ejected.
Once your Driv er Card has been successfully ejected, the v ehicle ignition may be
sw itched off.
2.6
Taking Driver and Vehicle Printouts from the VU
I t’s v itally important that you know how to take printouts from a VU.
I f your Driv er Card dev elops a fault, is lost or is stolen, you must take a printout from
the v ehicle record at the start of ev ery duty period and another at the end of ev ery
duty period. Failure to do so could lead to prosecution of both the driver and the
operator. Printouts produced by the DTCO 1381 Digital Tachograph Vehicle Unit
ALWAYS show UTC time.
A printout from the v ehicle can be taken w hether or not there is a Driv er Card inserted
in the VU. Ev en if a v ehicle is driv en w ith no Driv er Card inserted in the VU, the VU w ill
still hold a record of all activ ities carried out by the v ehicle. I n such a situation, the
activ ities w ill be recorded and allocated to an ‘unknow n driv er’.
Printouts can only be made if the v ehicle ignition is sw itched on.
The VU data can be printed as follow s:
1. Ensure that the VU is in the standard display mode, then press the ‘OK’ button to
enter the main menu:
Whenev er the ‘OK’ button is pressed from the main menu, the DTCO 1381 VU
alw ays goes directly the option ‘printout driver 1’. This w ill print the data held on
the card in ‘slot 1’.
I f a printout of the data held on the card in ‘slot 2’ (the current Crew Member) is
required, the ‘Dow n’ button should be pressed until ‘printout driver 2’ is
displayed.
I f a printout of the data held in the VU is required, (for example if you hav e to
carry out your duties w ithout using your personal Driv er Card because it is faulty
or has been lost or stolen), the ‘Down’ button should be pressed until ‘printout
vehicle’ is displayed.
Once the required option is displayed, press the ‘OK’ button;
2. The VU w ill now offer a selection of v alid printouts. The default is to make a 24hour printout for a specific day. Press the ‘Down’ button until the required report
type is displayed and press ‘OK’ to continue;
3. I f appropriate, the VU w ill now ask for confirmation of the date for w hich to print
the data. Select the required date using the ‘Up’ and ‘Down’ buttons as
required, then press ‘OK’ to start the printout.
4. Once the printout process is complete, the VU should alw ays be returned to the
standard display mode: Press the ‘Return’ button repeatedly until ‘exit main
menu?’ is displayed and then press the ‘OK’ button.
22
2.7
D ecem ber 2013
Changing the Print Roll
Changing the print roll in the DTCO 1381 is v ery straightforw ard.
The print cassette is located to the right hand side of the
VU. To replace the print roll, first ensure that the v ehicle
ignition is sw itched on, then press the cassette draw er
sw itch situated to the right and near the top of the
draw er face. The draw er w ill then open automatically.
Do not force the draw er or try to w ithdraw it completely
from the VU as it is an integral part of the VU and is not
remov able.
With the draw er fully open, place the replacement print roll into the cassette, ensuring
that the loose end of the print roll is to the top and a small piece of it is hanging ov er
the top front edge of the draw er.
Gently press the cassette draw er back into the VU and the VU printer is now ready for
use.
3
Advanced Usage
Within this appendix are the basic settings required to correctly operate the DTCO
1381 Vehicle Unit for the first time. I f you are to be a regular user of a v ehicle fitted
w ith this type of unit, it is strongly recommended that you read the VU user manual.
This should be kept w ith the v ehicle documentation.
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23
ACTIA SmarTach ® Digital Tachograph
This appendix relates specifically to the ACTI A SmarTach® Digital Tachograph Vehicle
Unit (VU). These notes highlight the key features and methods of operation for this type
of VU.
1
The ACTIA SmarTach ® Digital Tachograph
ACTI A is one of the three manufacturers that
presently prov ide Digital Tachograph Vehicle
Units (VU) for use in both goods and passenger
transport v ehicles operated from w ithin the 27
European member states. This VU is commonly
referred to as the SmarTach ®.
Although all the Digital Tachograph Vehicle
Units that are manufactured must legally be of the same specification, the w ay in
w hich the SmarTach® is operated is in many w ays different to both the Stoneridge
SE5000 and the Continental Automotiv e (prev iously Siemens) VDO DTCO 1381 v ersions.
This model of Digital Tachograph Vehicle Unit comes complete w ith a v ariety of
custom options that w ill not be found on the other tw o types of VU. Many of these
settings w ill only ev er be accessed and used if the v ehicle that the VU is fitted into is
largely in the hands of one driv er. For instance, you may set the contrast of the display
screen, decide w hether the reading show n on the display is in kilometres or miles,
choose w hether you w ant to be ‘bleeped’ w hen changing settings or a w arning is
activ ated, or decide w hether to make printouts in local time or U TC. There is also the
ability to store default settings that cut dow n on time spent inputting information at
the start and end of each day’s duty.
I f you regularly operate or driv e v ehicles fitted w ith the ACTI A SmarTach ® VU, it is
strongly recommend that you read the ACTI A SmarTach ® Tachograph User Manual,
reference AC520956, av ailable from the Actia w ebsite at
www .actiatachographs.com.
D ecem ber 2013
24
2
Using the ACTIA SmarTach® VU
2.1
Menu Buttons
Unlike the CAG (Siemens) VDO DTCO 1381 and the Stoneridge SE5000 VUs this type of
VU, has a single card insertion and mode selection button for the Driv er and another
for the Crew Member.
To the right of ‘slot 1’ is the Driv er button (‘1’) w hich must be pressed and held to
enable the insertion and w ithdraw al of the driv er’s card. Similarly, there is a single
Crew button (‘2’) to the left of ‘slot 2’ w hich allow s a crew member to insert or
w ithdraw their card.
The buttons in the panel directly abov e ‘slot 1’ are:
•
Escape Button:
Press to:
o Exit the main menu.
o Cancel the current action.
•
Back Button:
Press to:
o Go back to the prev ious item or menu.
o Change the v alue presently being entered.
o Mov e/scroll backw ard w ithin the main menu.
•
Forward Button:
Press to:
o Choose the v alue to be entered.
o Mov e/scroll forw ard w ithin the main menu.
•
OK Button:
Press to:
o Answ er ‘Yes’ or ‘OK’.
o Confirm a choice.
o Acknow ledge w arnings.
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2.2
25
Card Insertion
As w ith all types of VU, the SmarTach® uses small electric motors to driv e the card
Before carrying out any w ork, you should insert your Driv er Card into the VU as follow s:
1. Hold dow n the Driv er button or Crew button as appropriate. This w ill open the
relev ant slot, to enable card insertion.
2. When the slot is ready, the display w ill show ċ Ģ 1, w ith the ‘1’ flashing to
indicate that it is expecting the Driv er Card. I f you are signing on as the crew
member, the display w ill be the same except that ‘2’ w ill be show n instead of
‘1’.
3. Your Driv er Card must be inserted into the appropriate slot, w ith the chip facing
up and nearest the VU. You should then slide it gently in until it reaches the stop.
The slot w ill close automatically w hen your Driv er Card has been successfully inserted.
The display panel on the VU w ill now indicate that it is reading the card in the relev ant
slot by show ing the symbols /-\ in rapid succession to giv e the impression of a
rotating bar.
Once the data on your card has been successfully read, the
VU screen w ill display your last name.
D ecem ber 2013
26
2.3
‘Signing On’
Once your Driv er Card has been successfully inserted into the VU and the initial read is
complete, you hav e tw o alternativ es:
Either:
The SmarTach ® VU w ill display the date and time that your Driv er Card w as last
w ithdraw n from a VU and w ill ask you w hether the date and time displayed w as
the end of your prev ious duty period. ‘YES’ w ill be show n as the default option.
I f you hav e not carried out any other duties since last using your Driv er Card,
simply press the ‘OK’ button to confirm this.
SmarTach ® w ill then ask you to confirm that the date show n on the display is
correct and that you are starting your duty period on the date show n.
Press the ‘OK’ button to confirm the date show n.
After this, the SmarTach® w ill ask you to confirm that the time show n on the
display is correct and that you are starting your duty period at the time show n.
Press the ‘OK’ button to confirm the time show n.
Next, the SmarTach® w ill ask you to confirm that the location show n (e.g. UK) is
the correct location at w hich you are starting this duty period.
N ot e: The VU speci fi catio n requi res t hat ‘Locati on’ defi nes t he co untry w here the dut y
perio d i s to st art , for exampl e, ‘ UK’ i f you are beginni ng your dut y perio d i n t he Unit ed
K ingdom.
Select as appropriate or if correctly displayed, simply press the ‘OK’ button to
confirm that the location show n is correct.
Once all the abov e has been checked and confirmed, the SmarTach® w ill ask
you to confirm that you hav e correctly made all the required entries by displaying
’CONFIRM?’ on the display screen and w aiting for you to once more press the
‘OK’ button.
At this point, it can be assumed that the VU has successfully communicated w ith
the Driv er Card and that all the required data has been checked, recorded and
copied.
Or:
manually enter additional data at this time. The SmarTach ® only allow s you to
enter manual activ ities carried out betw een the prev ious w ithdraw al of your card
from a VU and the time that you inserted your card into the SmarTach ® .
D ecem ber 2013
27
Full and detailed instructions on how to manually enter additional activ ity data is
av ailable in the ACTI A SmarTach ® Tachograph User Manual, reference AC520956,
av ailable from the Actia w ebsite at www .actiatachographs.com.
and just to the left of centre on the VU screen.
right hand side of the VU screen.
2.4
Screen Displays
A standard display w ill normally be show n on the VU screen. This w ill differ slightly
dependent on w hether or not the v ehicle is in motion. I n addition, the SmarTach ® can
There are 8 different data displays av ailable to v iew as and w hen required. For details
of the displays av ailable, you should read the ACTI A Tachograph User Manual,
reference AC520956, w hich may be dow nloaded from the Actia w ebsite at
www .actiatachographs.com.
28
2.5
D ecem ber 2013
Card Withdrawal
1. Hold dow n the Driv er button (‘1’). The display screen on the VU w ill display the
number ‘1’ and your last name
2. You w ill then be prompted to confirm your Driv er Card w ithdraw al request Press the ‘OK’ button to confirm.
3. You w ill now be asked to confirm the location w here the duty period is finishing.
Select as appropriate or if correctly displayed, simply press the ‘OK’ Button to
confirm.
The same procedure should be follow ed to eject the card for a crew member, but in
this case the Crew button (‘2’) should be pressed to eject the card.
Once the card has been successfully ejected, the slot may remain open for up to 3
minutes. Do not try to close the slot manually or press buttons unnecessarily during this
period.
The SmarTach ® VU automatically goes into standby mode w hen the v ehicle ignition is
sw itched off, how ever, unlike the CAG (Siemens) VDO DTCO 1381 and the Stoneridge
SE5000 VUs , it is possible to change the activ ity mode on the SmarTach ® VU w hen the
ignition is sw itched off.
D ecem ber 2013
2.6
29
operator. This type of printout must be produced showing UTC time.
DON’T FORGET: Printouts from the ACTIA SmarTach® give you the added
option of choosing whether to print off in local tim e or UTC time.
BUT REMEMBER: Printouts requested by the authorities MUST be produced and
made available in UTC time.
1.
2.
3.
4.
5.
6.
2.7
Press the ‘OK’ button to enter the main menu.
Press the ‘Forward’ button as many times as necessary to find ‘settings’.
Press the ‘OK’ button w hen ‘settings’ is show n on the display screen.
Press the ‘Forward’ button as many times as required to find ‘PRI NT REPORT’.
Press the ‘OK’ button w hen ‘PRI NT REPORT’ is v isible on the display screen.
Press the ‘Forw ard’ button to select the required report. For a v ehicle report,
press ‘OK’ w hen !ĘēĐ is displayed on the VU screen. For a driv er report press
‘OK’ w hen !ĘċĐ is displayed. The selected report w ill then be printed.
Changing the print roll in an ACTI A SmarTach ® VU is fairly
straightforw ard. The print cassette is located to the right
hand side of the VU. To access the print roll cassette,
you need to gently pull open the cassette draw er by
putting your finger in the ridge at the top of the front of
the draw er and pulling dow n the front cov er.
The cov er w ill drop dow n on a hinge and a red piece of plastic w ill then be v isible. Pull
the red plastic out to the front of the cassette draw er and place a new print roll onto
it. Push the front of the plastic back into the cassette draw er w ith the print roll on top
of it, then lift up and close the cassette front. Ensure that the loose end of the print roll
is draw n out ov er the top of the cassette draw er front w hen it has been latched back
into place. The VU printer is now ready for use.
30
D ecem ber 2013
3
SmarTach ® Specific Options
3.1
Driver Activity Reminders
3.2
Warning Alarms
The SmarTach ® has an optional activ ity reminder that issues an alert to remind you to
check the settings on the VU w hen the v ehicle is sw itched on or off. I n addition, the
SmarTach ® allow s you to select default activ ities that can be automatically activ ated
by the VU ev ery time the v ehicle ignition is sw itched off. This can reduce your
w orkload at the end of each daily duty period.
Another innov ativ e idea that has been programmed into the
SmarTach ® VU is an independent v isible w arning light on the
front of the VU and the option to set w arning ‘beeps’.
3.2.1 Warning Light
The w arning light flashes to w arn that:
•
•
•
The VU has detected a w arnable ev ent or a fault.
The driv er or crew member has requested an action that is not possible at this
time.
The manual entry of activ ities has not been completed.
3.2.2 Warning ‘beep’
When the w arning light flashes on the front of the VU, a ‘beep’ may sound. The
w arning ‘beep’ sounds sev eral times w hen:
•
•
A w arning has been triggered.
No key is pressed for more than 30 seconds during manual entry of activ ities.
3.2.3 Keyboard ‘beep’
A keyboard ‘beep’ can be set on or off through the main menu so that any selections
or settings made w ill be audibly confirmed by a ‘beep’ w hen the button is pressesd.
•
•
3.3
One ‘beep’ for a positiv e answ er.
Tw o consecutiv e ‘beeps’ for a negativ e answ er.
Printout Options
Another unique feature of the SmarTach ® VU is the option it prov ides to print data from
the mass memory in either local time or U TC time. Care must be taken to ensure that
U TC time is always used w hen taking printouts that may be required by or submitted to
the enforcement authorities.
D ecem ber 2013
4
31
Advanced Usage
The ACTI A SmarTach® has a v ast menu of additional settings and options ov er and
abov e the standard settings legally required to comply w ith the European
specification.
Within this appendix are just the basic settings and operations required to correctly
operate the ACTI A SmarTach ® VU for the first time. I f you are to be a regular user of a
v ehicle equipped w ith this type of VU, it is strongly recommended that you familiarise
yourself w ith the ACTI A Tachograph User Manual, reference AC520956, w hich may be
dow nloaded from the Actia w ebsite at www .actiatachographs.com.
32
D ecem ber 2013
Stoneridge SE5000 Digital Tachograph
This appendix relates specifically to the Stoneridge SE5000 Digital Tachograph Vehicle
Unit (VU). These notes highlight the key features and methods of operation for this type
of VU.
1
The Stoneridge SE5000 Digital Tachograph Vehicle Unit
This model of Digital Tachograph v ehicle unit is
generally to be found in Scania v ehicles.
At the time of w riting there is speculation that
DAF are considering the fitment of the
Stoneridge SE5000 into their v ehicles in the
future, w hereas Scania hav e recently agreed
to giv e customers the option of hav ing a
Continental Automotiv e Group VDO DTCO
1381 fitted in place of the Stoneridge SE5000.
The settings and methods of input used by the SE5000 are also substantially different
from those found w hen using an ACTI A SmarTach ® VU, although the SE5000 does share
some of the characteristics of the Continental Automotiv e Group (formerly Siemens)
VDO DTCO 1381.
There are three v ery significant differences in operation of the SE5000 Vehicle Unit
w hen compared to the SmarTach® and the DTCO 1381 Vehicle Units:
1. When inserting a Driv er Card into the Vehicle Unit, you do not insert your card
into a slot on the front of the VU as you w ould w ith the DTCO1381 and
SmarTach ® Vehicle Units. I nstead, the SE5000 has a smartcard draw er w hich
must first be ejected. Your Driv er Card then has to be placed on the draw er and
the draw er has to be pushed back into the VU before any processing can
begin.
Important Note: The smartcard draw ers on the SE5000 VU are not designed to
support w eight w hen in the open position.
2. The loading procedure for the print roll is significantly more inv olv ed than that
for either the DTCO 1381 of the SmarTach ® units and unlike the other tw o types
of unit, the printer feeds the paper from underneath the printer cov er.
3. The third major difference w ill only be apparent to operators, w hen they
dow nload data from the v ehicle unit. Rather than hav ing a simple connector for
the dow nload tool on the front of the VU, the SE5000 requires the operator to
remov e the print roll cassette. This rev eals a 5-pin plug to w hich the dow nload
tool may be connected.
I f you regularly operate or driv e v ehicles fitted w ith the Stoneridge SE5000 VU, it is
strongly recommend that you read the SE5000 Tachograph User Manual (part number
6800-900), av ailable from the Stoneridge w ebsite at www .stoneridge-electronics.info.
D ecem ber 2013
2
Using the SE5000
2.1
Menu Buttons
33
To the right of ‘slot 1’ there is a single Driv er button (‘1’) and to the left of ‘slot 2’ is the
Crew button (‘2’). When pressed briefly, these buttons are used to select the
appropriate activ ity mode for the driv er or crew member, as appropriate. Activ ity
mode changes may only be made w hen the v ehicle is stationary.
I f the Driv er button (‘1’) or Crew button (‘2’) is pressed and held, it w ill initiate the card
insertion or ejection sequence as appropriate. These buttons are not activ e w hen the
electrical supply to the VU is interrupted, so if it is not possible to restore the pow er, it
w ill be necessary to send the v ehicle to a Tachograph Workshop to hav e the card
released.
The buttons in the panel directly abov e ‘slot 1’ are:
•
Quit Button:
Press to:
o Cancel processes.
o Return to the prev ious display.
•
Up Button:
Press to:
o I ncrease v alues.
o Select options.
•
Down Button:
Press to:
o Decrease v alues.
o Select options.
•
Enter Button:
Press to:
o Confirm entries.
o Acknow ledge messages.
o Acknow ledge w arnings.
D ecem ber 2013
34
2.2
Card Insertion
As w ith all types of VU, the SE5000 uses small electric motors to driv e the card
Before carrying out any w ork, you should insert your Driv er Card into the VU as follow s:
1. Press and hold the Driv er button (‘1’) until the ejection process for the tray in
‘slot 1’ starts.
2. When the tray is ejected place the driv er card onto the tray, w ith the chip
facing upw ards and nearest the VU.
3. Push the tray gently and firmly back into the VU.
The display panel on the VU w ill then indicate that
it is reading your Driv er Card. Be patient as this
initial dow nload process may take sev eral minutes.
1
Busy
processing
Ĭ
Once the data on your card has been successfully read, the VU screen w ill display
your name as held on your Driv er Card.
2.3
‘Signing On’
Once your card has been successfully inserted into
the VU and the initial read is complete, you w ill be
asked w hether this insertion is the continuation of
your duty period.
ĕ?ęCont. day.?
16:22 22.11.2008
ī
Ę
At this point, you hav e tw o alternativ es:
Either:
I f you hav e not carried out any w ork activ ities since last using your Driv er Card,
you do not need to add any manual entries at this time. Simply press the ‘Quit’
button.
You w ill then be asked to confirm the start location in the European Community
for your current period of duty. Use ‘Up’ or ‘Down’ buttons as required and once
the correct location is displayed, press the ‘Enter’ button to confirm your choice.
D ecem ber 2013
35
Or:
manually enter additional data at this time. The SE5000 only allow s you to enter
manual activ ities carried out betw een the prev ious w ithdraw al of your card from
a VU and the time that you inserted your card into the SE5000.
The SE5000 only allow s the input of up to 16 manual entries in each 24-hour
period.
I f the current duty period is a continuation of your w orking day, use the ‘Up’ or
‘Down’ button to ensure that the tick (ī) is highlighted in the display. I f you hav e
activ ities to add relating to your prev ious w orking day, ensure that the cross (Ę) is
highlighted. Once you hav e made the appropriate selection, press the ‘Enter’
button to continue.
You w ill then be prompted to the dates and times of any additional activ ities that
you hav e carried out. Use the ‘Up’ and ‘Down’ buttons to make the appropriate
selections, and use the ‘Enter’ button to confirm your entries at each stage.
Full and det ail ed inst ructio ns o n how to m anuall y ent er addit ional act ivit y dat a i s availabl e in
t he SE5000 Tachograph User Manual (part number 6800-900), av ail abl e from t he Stoneri dge
w ebsit e at www.sto neridge-el ectroni cs. info .
repeatedly press the ‘1’ button until the required pictogram is show n to the right of the
Ā symbol at the left hand side of the upper row of the display.
repeatedly press the ‘2’ button until the required pictogram is show n to the right of the
ā symbol at the left hand side of the low er row of the display.
36
2.4
D ecem ber 2013
Screen Displays
A standard display w ill normally be show n on the VU screen. This differs slightly
dependent on w hether or not the v ehicle is in motion. I n addition, The SE5000 can
For full details of the different displays av ailable, consult the SE5000 Tachograph User
Manual (part number 6800-900), av ailable from the Stoneridge w ebsite at
www .stoneridge-electronics.info.
2.5
Card Withdrawal
1. Press and hold the Driv er button (‘1’) until the ejection sequence starts.
2. You w ill now be asked to confirm the location w here the duty period is finishing.
Select as appropriate or if correctly displayed, simply press the ‘Enter’ Button to
confirm.
3. Once the card tray has been successfully ejected, you w ill need release your
Driv er Card from the tray. There is an opening in the tray to allow you to push
your card upw ards from underneath.
The same procedure should be follow ed to eject the card for a crew member, but in
this case, the Crew button (‘2’) should be pressed to eject the card.
Once you hav e remov ed your Driv er Card, you should alw ays slide the card tray back
into the VU before sw itching the v ehicle ignition off.
The Stoneridge SE5000 VU automatically goes into standby mode approximately 10
seconds after the v ehicle ignition is sw itched off.
D ecem ber 2013
2.6
37
operator. Printouts produced by the DTCO 1381 Digital Tachograph Vehicle Unit
ALWAYS show UTC time.
1. Press the ‘Enter’ button to go to the main
Đ/čPrint
Ą
menu.
Menu
Ľ
2. Press the ‘Up’ or ‘Down’ button until the ‘Print
Menu’ screen is show n.
3. Press the ‘Enter’ again to enter the print sub-menu, and use the ‘Up’ or ‘Down’
button to scroll through the list of av ailable printouts until the required option is
displayed.
4. Press the ‘Enter’ button again to start the printout.
Once a printout has been started, it can only be stopped by pressing and holding the
‘Quit’ button. A w arning message w ill then be displayed to acknow ledge that printing
has been cancelled. I f there is a problem w ith the printer, an appropriate w arning
message w ill be displayed.
Full details of the v arious printouts av ailable from the SE5000 can be found in the
SE5000 Tachograph User Manual (part number 6800-900), av ailable from the
Stoneridge w ebsite at www .stoneridge-electronics.info.
38
2.7
D ecem ber 2013
Unlike the DTCO 1381 and SmarTach ® VUs, the SE5000 has a paper cassette that must
be completely w ithdraw n from the VU to allow loading of a new print roll. Great care
needs to be taken w hen loading a print roll to ensure that it is loaded correctly and
that the cassette mechanism is not damaged.
To remov e the cassette mechanism, first press the upper
edge of the printer cov er on the right hand side of the
VU.
The panel hinges out from the top, allow ing the cassette
mechanism to be remov ed by pulling firmly but gently
on the low er edge of the panel.
The paper roll should now be inserted into the top of the cassette, and the free end of
the paper should be fed around the rear of the cassette, ov er the roller and then
underneath the cassette mechanism, tow ards the front of the panel.
IMPORTANT:
If, at any stage, undue resistance is felt or the paper becomes torn of
damaged, remove the cassette and check that the print roll is correctly
inserted. Do NOT force the cassette home as this can cause severe damage
to the VU.
Once loaded, the cassette should be slid carefully back onto the rails of the back into
the VU by pressing on the centre of the panel until it engages and ensuring that loose
end of the print roll remains protruding from underneath the cassette draw er. The VU
printer is now ready for use.
3
Advanced Usage
Within this appendix are just the basic settings and operations required to correctly
operate the Stoneridge SE5000 VU for the first time. I f you are to be a regular user of a
v ehicle fitted w ith this type of VU, it is strongly recommended that you familiarise
yourself w ith the SE5000 Tachograph User Manual (part number 6800-900), av ailable
from the Stoneridge w ebsite at www .stoneridge-electronics.info.
D ecem ber 2013
Appendix 4: Digital Tachograph Display Symbols
1
Basic Display Symbols
People
Ă
ă
Ą
ą
Ć
ć
Ą
Ĉ
ĉ
Ċ
?
Modes of Operation
Company
Company Mode
Controller
Control
Control Mode
Driv er
Driv ing
Operational Mode
Workshop/Test Station
Inspection/Calibration
Calibration Mode
Manufacturer
Activities
Duration
Available
Current Availa bility Period
Driv ing
Continuous Driv ing Time
Rest
Current Rest Period
Work
Current Work Period
Break
Cumula tiv e Break Time
Unknown
Equipment
1
ċ
č
ď
Đ
Ē
Actions
Functions
Equipment
2
Č
Ď
Đ
Ē
Driv er Slot
Card
Display
Displaying
Power Supply
Sensor
Functions
Co-Driv er Slot
Clock
External Storage
Downloading
Printer/Printout
Printing
Tyre Siz e
Vehicle/Vehicle Unit
Specific Conditions
OUT
Ĕ
Out of Scope
Ferry/Train Crossing
Miscellaneous
!
ĕ
Ė
ė
Č
ĳ
ĥ
Ġ°
Ev ents
Start of Daily Work Period
Location
Security
Time
Eject
Case Opened
High Temperature
Ę
ę
Ě
>
Ĝ
Ħ
ħ
ġ°
Faults
ĝ
ğ
Weekly
End of Daily Work Period
Manual Entry of Driv er Activ ities
Speed
Total/Summary
Lock
Paper
Low Temperature
Į
į
Ĭ
İ
ı
Ĳ
Ć
Ĥ°
Qualifiers
24h
Ğ
Ev ents
Two Weeks
From or To
Menu
Settings
Busy
Contrast
Invert
Enter
Activ ation
High or Low Temperature
39
40
2
D ecem ber 2013
Display Symbol Combinations
Miscellaneous
ăĖ
Ėĕ
Čğ
OUTğğ
Control Place
Location Start of Daily Work Period
From Time
Out of Scope Begin
ēğ
ęĖ
ğČ
ğOUT
From Vehicle
Ăċ
ąċ
Company Card
ĄĞ
Driv ing Time for Two Weeks
24hēĐ
!ĘēĐ
>>Đ
Driv er Activ ities from VU Daily Printout
ę?
ęĖ?
End of Previous Work Period?
Location End of Daily Work Period
To Time
Out of Scope End
Cards
Ąċ
ăċ
ċ---
Driv er Card
Control Card
Workshop Card
No Card
Driving
Ąĝ
Driv ing Time for One Week
Printouts
24hċĐ
!ĘċĐ
ąČĐ
Driv er Activ ities from Card Daily Printout
Ev ents and Faults from Card Printout
Technical Data Printout
Ev ents and Faults from VU Printout
Over Speeding Printout
Manual Entries
ĕ?ę
Ėĕ?
Still Same Daily Work Period?
Enter Location of Start of Work Period
Confirm or Enter Location of End of Work Period
D ecem ber 2013
41
Appendix 5: Digital Tachograph Events and Warnings
1
General Events Warning Messages
Me ssa ge De scr ipt io n
W ar ning Mess age
W ar ning
Refere nce
N umber
Reaso n for Occ ur ring and Req uired Act io n to be Take n
I nse rt ion o f a No n-Vali d
Car d
!ċ In sertion of a
non-v alid card
0x 01
The c ard may be f ault y, out of dat e or t he w rong ty pe. Eje ct t he c ar d
and c heck as descri bed below
Car d Co nf lict
!ċċ C ard
Confl ict
0x 02
This w ill occur eit her if Workshop and Driv er Cards or any combinat ion of
Workshop, Cont rol or Company Cards is insert ed in slots I and 2 at t he same
t ime. Eject one of t he cards t o stop t he card conflict .
Ti me Ov erl ap (Not e: 2
displ ay ed for slot 2)
!ČČ1 Card 1 tim e
overl ap
0x 03
The smart card just insert ed has a last card w it hdraw al t ime t hat is lat er t han
t he Cur rent VU U TC t ime. Check Cur rent VU U TC t ime is corre ct . Adjust VU
U TC t ime if necessary. I f VU U TC t ime more t hat 20 mi nut es i naccurat e, t he
VU sy st em must be se nt t o a Tac ho graph W orkshop f or rec alibrat io n.
Driv i ng w it hout an
appr opr iat e Card
!Ąċ D riving w/o
valid card
0x 04
The v ehicle is in mot ion and t here is no v alid Driv er or W orkshop Card insert ed
in t he driver smartcard draw er. St op driving and insert a v alid Driver Card in t he
VU.
Car d I nsert io n W hile Dr iv ing !ċĄ C ard ins.
While driving
0x 05
A card has been insert ed w hilst t he v ehicle is in motion. If card is v alid cont inue
driv ing.
Last Car d Sessio n Not
Correct ly Close d (Not e: 2
!ċē1 Last sess.
Not c losed OK
0x 06
The card w as removed erroneously from t he last VU in w hich it w as insert ed or
t he prev ious w it hdraw al of t he card w as not t erminat ed correct ly by t he VU.
Eject t he card and check as described in not e I below .
Ov er Spee di ng
>> Ov er
Speed ing
0x 07
The v ehicle has t ravelled fast er t han t he set ov er-speed limit for l minut e and
t he ev ent w ill be st ored. The v ehicle speed must not increase above t he speed
limiter setting.
Pow er Supply I nt err upt io n
!ď Po wer supply
inter ruption
0x 08
The VU supply v olt age has dropped below t he minimum limit or abov e
max imum limit for t he correct operat ion of t he VU . I f t he reason for t he w arning
message is unknow n (not e: t he messagew ill be displayed if t he batt ery is
disconnected t o enablew elding t o be carried out for example), t hen t he
v ehicle must be ret urned t o a Tachograph W orkshop fro VU invest igation.
Mot ion D at a Erro r
!đ Se nsor
data error
0x 09
The dat a fr om t he v ehic le mot ion se nsor is erro neo us. The v ehicle must
be ret ur ne d t o a Tachogr aph W orkshop f or VU i nv est igat io n.
2
Recording Equipment Faults Warning Message
Me ssa ge De scr ipt io n
W ar ning Mess age
W ar ning
Refere nce
N umber
Reaso n for Occ ur ring and Req uired Act io n to be Take n
VU I nt er nal error
×ē VU
inter nal error
0x 31
The VU has det ect ed an i nt ernal f ault duri ng sel f-t est . The v ehicle must
be ret ur ne d t o a Tachogr aph W orkshop f or VU i nv est igat io n.
Pri nt er Fault
×Đ Pr inter
fault
0x 32
The VU has detect ed an int ernal fault during t he print er t est . Check print er
operat ion. Check paper cassette and print er and replace if necessary. I f t he
print er st ill fails t he vehicle must be ret urned to a Tachograph W orkshop for VU
inv est igat ion.
Ti me Ov erl ap (Not e: 2
Ęč Di splay
fault
0x 33
The VU has detect ed an int ernal fault w it h t he display. If t he display is
unreadable t he v ehicle must be ret urned to a Tachograph W orkshop for VU
inv est igat ion.
42
3
D ecem ber 2013
Standard Digital Tachograph Vehicle Unit Warnings
Message Descr iptio n
Warning Me ssage
Warning
Reference
Number
Reason for Occurr ing and Required Actio n to be Taken
Quart er Left reminder
>4½h? Quarter
left reminder
0x 81
The Driv er has 1 5 mi nut es of driv ing t ime left unt il t hey reac h 4.5 hours of
cont inuous driv ing t ime.
Ti me for Break reminder
>4½h? Time for
break reminder
0x 82
The Driv er must complet e t heir 45 – minut e c umul at iv e break f ollow ing 4.5
hours of co nt inuous driv ing.
U nable t o Ope n Slot 1 ( not e:
2 dis play ed for slot 2)
Ę1ĥĪ Unable to
open slot
0x 83
The appropriat e smart card slot w ill not ope n. Check Dr aw er operat ion. I f
Draw er w ill not e ject t he v ehicle must be ret ur ned t o a Tacho graph
W orkshop for VU inv est igat ion.
Print i ng Cancelle d
ĐĪĐ Printing
cancelled
ĐħĪ Printer out
of paper
0x 85
The curre nt print out has be en cancelle d.
0x 86
The curre nt print out has st opped bec ause t here is no paper left . Repl ace
paper. I f pri nt er w ill not w ork t he v ehicle must be ret ur ned t o a Tac hograph
w orkshop for VU inv est igat ion.
Print er St oppe d- Low Pow er
Đġď Printer
low power
0x 87
The curre nt print out has st opped bec ause t he i nput VU v olt age has
dropped below t he minimum allow ed. Check v ehicle bat t ery v olt age if OK
t ake v ehicle t o Tac hograph W orkshop for VU I nv est igat ion.
Print i ng st opped- Low
Te mperat ure
Đġ° Printer
low temperature
0x 88
The curre nt print out has st opped bec ause t he ambie nt t emper at ure has
dropped below t he minimum allow ed v alue for t he pri nt er. The v ehic le c ab
ambie nt t emper at ure must i ncrease t o allow t he pri nt er t o w ork.
Print i ng St oppe d-Hi gh
Te mperat ure
ĐĠ° Printer
high temperature
0x 89
The curre nt print out has st opped bec ause t he ambie nt t emper at ure has
risen abov e t he max imum allow ed v alue for t he pri nt er. The v ehic le c ab
ambie nt t emper at ure must decrease t o allow t he print er t o w ork.
Print i ng st opped –
High or Low Te mperat ure
ĐĤ!° ° Printer
high temperature
0x 8A
The curre nt print out has st opped bec ause t he pri nt er t emperat ure is
out side t he range of allow ed t emperat ures. W ait unt il t he pri nt er
t emperat ure is w it hin allow able range and t ry t o print agai n.
Card W it hdraw n w it hout
proper sav ing (Not e:2
display ed for slot 2)
!ċĢĪ1Card eject
without saving
0x 8B
The card w as remov ed aft er a fail ure t o w rit e dat a t o t he car d. Check
card and replace w it h a new card if necessary .
W ant ed Funct ion Not
Possible t o perfor m
FnĪ Function
not possible
0x 8C
The last f unct io n request w as not possible.
Ov er Speeding – Pre
W arning
>>? Overspeeding
pre-warning
0x 8D
The v ehicle is t rav elling fast er t han t he set ov er-speed l imit (Not e: 1 minut e
cont inuous ov erspeedi ng w ill result i n an ov erspeed ev ent bei ng st ored).
The v ehicle speed must not i ncrease abov e t he speed limit er set t ing.
Ti meo ut – Card i nsert ion of
w it hdraw al Passiv it y
ċĢČ Timeout
No key pressed
0x 8E
A user has t ried t o i nsert (or w it hdraw ) a smart card and has not answ ered
t he required quest ions w it hin t he allow ance t ime li mit s.
Driv ing Cannot O pen Slot
ĄĀ/āĪ Driving
can't open slot
0x 8F
A user has at t empt ed t o open a smart card draw er w hilst t he v ehicle is i n
mot ion. A smart card may not be accessed w hilst a v ehicle is mov ing.
Pairi ng
ĐĢē... Sensor
pairing
0x 90
The Mot ion Se nsor and VU are i n t he process of pairi ng - message o nly
relev ant t o Tac hogr aph W orkshops.
Pairi ng Co mplet e
ĐĢē...ī Pairing
complete
0x 91
The Mot ion Se nsor–VU pairing pr ocess has bee n co mplet ed successf ully –
message only relev ant t o Tac hogr aph W orkshops.
Pairi ng Failed
ĐĢē...Ī Pairing
failed
0x 92
The Mot ion Se nsor –VU pairi ng process has f ailed - message o nly relev ant t o
Tac hogr aph W orkshops.
Lock-in Complet e
ĦĢī Lock-in
complete
0x 93
VU Company Dat a Lock-I n has been s uccessful.
Lock – Out Complet e
ĢĦī Lock-out
complete
0x 94
VU Company Dat a Lock-Out has bee n successf ul
I nsert ed Valid Car d Ex pired
(not e: 2 Display ed for slot 2)
Čċ1 Card expired
0x 96
The insert ed card is v alid, but has now ex pired. Eject car d and replac e w it h
v alid car d.
Act iv at ion
Ć Activation
0x 97
The VU is bei ng act iv at ed for use – message o nly relev ant t o Tac hograph
W orkshops.
Act iv at ion Co mplet e
Ćī Activation
complete
0x 98
The VU act iv at ion process has bee n complet ed s uccessfully – message o nly
relev ant t o Tac hogr aph W orkshops.
Please w ait eject ing Slot 1
(Not e: 2 display ed for slot 2)
Ejecting
Card 1
0x EC
A request has been made t o rej ect a card – t he message w ill be display ed
unt il t he VU is ready t o eject t he card.
No Driv er or W orkshop car d
insert ed
!Ą/ąċ No driver/
workshop card
0x ED
The user has t ried t o i nt erface w it h a card and t here is no Driv er or
W orkshop Card prese nt i n eit her draw er. I nsert a v alid card as re quire d.
Ent er PI N
1 PIN?
0XEE
U sed t o infor m t he user t o e nt er a pi n code t o act iv at e a VU or t o ent er t he
VU Calibrat ion Mode - A message o nly relev ant t o Tac hograph W orkshops.
Memory Full
M.....!
Memory full!
0XE F
The max imum number of manual dut y ent ries has bee n reac hed.
More t han 2 4 ho urs si nce last >24h ċĢlast card
card w it hdraw n
withdrawal >24h
0XFO
The card j ust i nsert ed w as last w it hdraw n from a VU more t han 24 hours
ago.
Dow nloading Busy
ĎĬ Downloading
busy
OXF1
The VU is dow nloading dat a. W ait for t he dow nload procedure t o
complet e.
Dow nloading i ncomplet e
ĎĪĎ Download
failed
0XF2
The VU Dow nload process has f ailed. Check ex t ernal dow nload equipme nt
and co nnect ions. I f a VU is t he cause of re peat ed dow nload fai lures t he
v ehicle must be ret ur ned t o a Tac hograph w orkshop for VU inv est igat ion.
Dow nloading Co mpl et e
ĎīĎ Download
completed
0XF3
The VU dow nload process has bee n complet ed s uccessfully .
Print i ng St oppe d-No Paper
D ecem ber 2013
43
Appendix 6: The Traffic Commisioner's Guidelines for Dealing
with Driving Offences Committed by Vocational Drivers
I f you hold v ocational categories on your driv ing licence to driv e commercial v ehicles,
buses and coaches, you are liable to hav e action taken against you by the Traffic
Commissioner if you commit any driv ing offences, w hether in your priv ate car or w hile
employed as a commercial v ehicle driv er.
Although the courts initially deal w ith such offences as speeding, dangerous driv ing,
drink-driv ing etc., the Traffic Commissioner can decide to take additional action ov er
and abov e the court decision if it is felt that a v ocational driv er should be dealt w ith in
a harsher w ay. The Traffic Commissioner has unlimited pow ers to take action against
v ocational driv ers and Goods Vehicle Operators.
The Senior Traffic Commissioner has published guidelines on action to be taken w ith
regard to v arious driv ing offences. Here is a brief summary of the guidance:
Offence
Action
Defectiv e Speed Limiter (not
reported)
One-month suspension
I nterference w ith Speed Limiter
Suspension of driv ing licence for 2-4
months / rev ocation or disqualification of
driv er.
Use of dev ice to disable the speed
limiter
Rev ocation or disqualification of 6-12
months.
Tachograph offence
Employers may treat this as a case for
dismissal. Courts may decide upon a
prison sentence.
Failure to keep a suitable record of
driv ers’ hours
From a formal w arning to a one-month
suspension of v ocational driv er.
Deliberate falsification of driv ers’
hours records
Suspension / rev ocation / disqualification
dependent on scale or degree:
• One-month suspension per offence for
up to three offences.
• Rev ocation or disqualification for up
to six months for up to fiv e offences.
• Rev ocation or disqualification for up
to 12 months for six or more offences.
Use of any dev ice to interfere w ith
tachograph equipment
Rev ocation or disqualification of driv ing
licence for 12 months.
Driv ers' Hours offences (isolated or
infrequent)
Formal w arning.
Driv ers' Hours offences (persistent or
habitual)
Minimum of four w eeks' suspension to be
increased according to the number of
offences.
44
D ecem ber 2013
Offence
Action
Breach of Traffic Commissioner's
orders (driv ing under suspension /
disqualification / rev ocation)
Rev ocation and disqualification for an
indefinite period w ill be considered.
Penalty-point endorsements (new
applicants and renew als)
The Traffic Commissioner w ill decide how
long a driv er w ill hav e to w ait to reapply if
disqualified. This depends on the nature of
the endorsement or conv iction. Offenders
under the New Driv ers Act w ill hav e their
application refused/delayed but be giv en
a chance to appeal to the Traffic
Commissioner directly.
Drink-driv ing (new applicants and
renew als)
An application follow ing a first
disqualification for 12 months or less w ill
normally be granted. A first disqualification
for more than 12 months, but less than
three years, w ill result in a refusal/delay
w ith the right to a formal hearing. For a
second and subsequent disqualification,
the Traffic Commissioner w ill rev iew
matters indiv idually.
NOTE: The Traffic Commissioner has the authority to require a v ocational driv er to take
a re-test if an LGV or PCV has not been driv en for fiv e years or longer.
Graduated Fixed Penalties issued at the roadside
Since April 2009 VOSA examiners hav e been able to issue fixed penalty notices to
driv ers of heav y goods v ehicles from both the UK and abroad, in addition to
immobilising v ehicles w here offences under driv ing hours rules are detected.
The lev el of fixed penalty ranges from £60.00 to £200.00. Driv ers' hours offences w ill be
subject to graduated fixed penalties, w hich are dependent upon the seriousness and
circumstances of the offence. The penalties that may be imposed are set out in the
Fixed Penalty (Amendment) Order 2009 (S.I . 2009/488, w hich amends the Fixed Penalty
Order 2000).
D ecem ber 2013
45
Appendix 7: The New Drivers’ Hours Regulations
– A Brief Update
The recognised European Driv ers’ Hours Rules, (EC) Regulation 3820/85, w ere replaced
in May 2006 by (EC) Regulation 561/2006.
1
Basics Driving Times and Breaks Remain the Same
The basic limits to driv ing are unchanged; although it should be remembered that all
driv ing, w hether on road or w hat w as prev iously seen as ‘off road’, now counts
tow ards the daily and w eekly driv ing limits. Only journeys that take place from start to
finish entirely off road can be recorded as ‘out-of-scope’. For instance, if a load is
picked up in one area of a distribution depot or quarry and is transported to another
part of the same distribution depot or quarry and no part of the mov ement of the
v ehicle takes place on the public highw ay, then that period of mov ement can be
recorded and calculated as ‘Other Work’ / ‘out-of-scope’ rather than driv ing. Any
journey that inv olv es mov ement on the public highw ay, how ev er brief, must be
recorded and calculated as ‘driv ing’.
The maximum continuous or accumulated driv ing period is still 4½ hours, after w hich a
45-minute break must be taken. This break can no longer be split into 3 X 15 minutes
sections. From 11t h April 2007, if the 45 minute break requirement is to be spilt up the
first period of break must now be at least 15 minutes and the second period must be
at least 30 minutes, in that order. Breaks must also be distributed throughout the
driv ing period. The only other alternativ e is to take the w hole 45 minutes once 4½
hours driv ing has been completed.
The daily driv ing limit is still 9 hours, w hich may be extended, tw ice in a w eek (a w eek
runs from 00:00 Monday to 24:00 Sunday), to no more than 10 hours. A new w eekly limit
of 56 hours has been introduced. The fortnightly limit of 90 hours’ driv ing remains
unchanged.
2
Daily Rest Periods
Daily rest remains unchanged at 11 hours w ithin the 24-hour period from the end of the
prev ious rest period. A driv er may reduce their daily rest to no less than 9 consecutiv e
hours, up to 3 times betw een w eekly rest periods. ‘Compensation’ is no longer
required for this ‘reduced daily rest’, although compensation for reduced ‘w eekly rest’
is still required – see below .
I f w orking a ‘split shift’, driv ers must hav e 1 period of at least 3 hours of rest follow ed by
an additional 9 hour rest period w ithin the 24-hour cycle. Where a v ehicle is double
manned, the daily rest requirement is now 9 hours in 30 hours. An additional point to
note w ith crew ed v ehicles is that during the first hour, the presence of the second
driv er is optional. After that first hour it is mandatory for both driv ers’ to be present in
the v ehicle throughout the w hole period.
46
3
D ecem ber 2013
Weekly Rest Periods
After no more than 6 X 24 - hour periods – follow ing the end of the last w eekly rest
period – a new regular w eekly rest period must be started. A regular w eekly rest period
is at least 45 hours. It may be reduced to no less than 24 hours – a reduced weekly rest
period. I f a reduced rest is taken one w eek, the next w eekly rest period must be at
least 45 hours.
Additionally, any reduction in w eekly rest from 45 hours dow n to at least 24 hours must
be compensated by taking an equiv alent amount of rest ‘en bloc’ by the end of the
third w eek follow ing the w eek of reduction. This compensation can be taken added
on to either a daily or w eekly rest period.
4
Keeping Records Correctly
All drivers, irrespective of what type of recording equipment they are using, shall make
available, on request at the roadside by authorised inspecting officers, records sheets
for the current day and those completed in the previous 28 calendar days.
NOTE: This isn’t the previous 28 working days, it is records for the previous 28 ‘calendar
days’
Records of drivers’ hours, including analogue charts and printouts from digital
tachograph v ehicle units, must be kept by operators for at least tw elv e months, in
chronological order*, and made easily av ailable for inspecting officers.
* Arti cl e 26 requires t hat reco rds and printout s are k ept in chro nol ogi cal order. In the case o f a
dam aged D riv er C ard t he regul ati on requires t he driv er to pri nt o ut t he det ail s o f t he v ehi cl e
at t he start of the jo urney and ent er t he det ail s t o enabl e the driv er to be i denti fi ed and
signature; at the end of the jo urney print o ut t he i nform ati on rel ati ng to t he perio d of tim e
reco rded by t he equi pm ent and agai n ent er details that wil l i dentify t he driv er and si gnat ure.
All driv ers, irrespectiv e of w hat type of recording equipment they are using, must
record ‘Other Work’ under:
*
‘Availability’ must be recorded under:
Transport (W TD) Regulations 2005.
to ensure compliance w ith the Road
* Arti cl e 26 sti pulat es that ‘ Other Work’, includi ng wo rk fo r another emplo yer wit hi n o r o ut si de
t he sect or, is recorded under t he fi rst sym bol shown abov e and t hat ‘ Av ail abilit y’ i s now
reco rded under the seco nd sym bol.
D ecem ber 2013
5
47
EC Drivers’ Hours – Since 11 th April 2007
The dail y dri vi ng time shall not normall y exceed 9 hours, alth ou gh
th e daily d rivin g limit may be extended to a t most 10 h ou rs, not
more than twice durin g the week.
Daily Driving
Increases to 10 h ou rs daily driv in g n o lon ger requ ire any comp ensat ory da ily rest to be
ta ken .
Weekly Driving
The weekl y dri vi ng time shall not exceed 56 hours and sh all not
resu lt in the ma ximum weekly d rivin g time laid down in th e R oad
Tran sp ort Directive 2002/15/E C b ein g exceeded .
P rev iously (b efore 11.04.07) n o weekly d riv ing limit was specified as part of EU driv ers’
h ours legislat ion.
Fortnightly
Driving
M axim um 90 hours in any two con secu tive weeks.
Breaks from
Driving
45 mi nutes break in or immed iately followin g 4½ h ou rs d rivin g – can
b e b roken d own in to an initial minimum period of at least 15
mi nutes, foll owed by at least a 30 mi nute break period , in tha t order.
P rev iously (b efore 11.04.07) maximum 90 h ours in any fortnight - ju st a word in g chan ge.
P rev iously (b efore 11.04.07) cou ld b e b roken down int o 3 min imum periods of 15
minut es. Not any more.
11 hours dail y rest, may b e repla ced by a reduced daily rest of it is
at lea st 9 h ou rs – a redu ced da ily rest may be ta ken up to 3 times
b etween any two weekly rest p eriod s – n o comp en sation requ ired .
Daily Rest
P rev iously (b efore 11.04.07) compen sation for redu ced da ily rest was requ ired.
A regular weekl y rest period i s at l east 45 hours, which can be
reduced to a reduced weekly rest period of at lea st 24 h ou rs, in
alterna te weeks. Any rest ta ken a s comp en sa tion for a redu ced
weekly rest mu st b e mad e up by the end of th e 3rd week followin g,
attach ed to a rest period of at lea st 9 h ours.
Weekly
P rev iously (b efore 11.04.07) 45 hou rs regu lar weekly rest cou ld be reduced t o 36 hou rs at
base or 24 h ou rs away from base, with compen sat ion made up by the end of the 3rd
week, added to a rest of at lea st 8 h ours.
Multi-manning
9 hours rest i n 30 hours permitted, with further allowan ce for a d river
to op erate th e 1st h ou r solo.
P rev iously 8 hou rs rest in 30 h ou rs for each driv er, with the need for a ll crew memb ers to
be present with the v ehicle at all t imes within that p eriod.
THE ABOVE EC DRIVERS’ HOURS HAVE BEEN LEGALLY BINDING SINCE 11 T H APRIL 2007
The requirem ent to be abl e to pro duce reco rds fo r t he current day and any com pl et ed in
t he prev io us 28 cal endar days becam e a l egal requirem ent o n 1st January 2008.
The requirem ent to be abl e to pro duce a driv er card if one has been i ssued, ev en i f it has
nev er been used, cam e i nto fo rce i n May 2006. Fail ure to do so can l ead to pro secutio n fo r
‘ faili ng to produce suffi ci ent reco rds’ .
A LWA YS USE THE CORR ECT MODE SWIT CH ON THE T A CHOGRA PH.
IT IS IN COR RECT T O LEA VE A T A CHOGRA PH ON THE ‘ BED’ M ODE WHEN YOU AR E CA RR YIN G OUT
OTHER DUTIES, WHATEVER T YPE OF TA CHOGA PH RECOR DI NG EQUI PMENT YOU A RE USI NG.
MOST D IGITAL TACHOGRAP H VEHIC LE UNITS D O N OT REC ORD BREAK OR REST UNLESS YOU
P HYSIC ALLY C HOOSE THE ‘ BED’ MOD E AN D SW ITCH THE MOD E YOURSELF W HEN YOU STOP THE
VEHIC LE.
48
D ecem ber 2013
Appendix 8:
Useful Contacts
1
Tachomaster
For more information about Tachomaster, please v isit our w ebsite at
www .tachomaster.co.uk or email us at [email protected].
2
Digital Tachograph Cards
Digital Tachograph cards are issued by the DVLA in Great Britain and the DVLNI in
Northern I reland.
For more information on Digital Tachograph Cards and details on how to apply for
them, please either the VOSA Digital Tachograph site or the DVLNI w ebsite.
They may also be contacted by phone on 0870 850 1074 for the DVLA and 0845 402
4000 for the DVLNI .

The Tachomaster Drivers` Guide to the Digital Tachograph

Transcription

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