Presentation

Annual General Meeting
December 2, 2014
10:30 am – 1:00 pm
Queensbury Convention Centre, Salon 2
1.
2.
3.
4.
5.
6.
7.
8.
Approval of Agenda
SCGA President’s Report
Neighbourhood Safety Patrol
Approval of Minutes – June 2, 2014 Member Meeting
Financial Report
SCGA 2015 Business Plan & Budget
Resolutions of the SCGA
SCGA Committee Updates
•
•
•
Mandatory One Call Task Force
Best Practices Committee
Public Awareness Committee
9. Sask 1st Call
10. Other Business
11. Close of Meeting and Lunch
2
Board of Directors
Dean Reeve
President, SCGA
Daryl Posehn
Executive Director, SCGA
Luis Wilson
Vice President, SCGA
Rick Sorenson
Secretary / Treasurer, SCGA
(Magna Electric Corporation)
Donavon Nelson
Todd Hundseth
Bill Fraser
Steve Loney
3
SCGA Update
Growth of Organization
Financially and organizationally sustainable
Membership participation – provincial reach
Deliverables around the National Best Practices for
Damage Prevention
Mandatory One Call White Paper
SCGA Governance
Board structure and transition in 2015
Permanent office and part-time support
4
Update
Broader reach at national CCGA
Best Practices completion
Damage Prevention Symposium
www.canadiancga.com
5
Barb Tchozewski
Sask 1st Call
Garth Ranford
Maxim Energy Corporation
6
Neighbourhood Safety Patrol
Reduce facility damage and increase public safety
SCGA AGM
December 2014
Damage to Underground Infrastructure
• Combined, SaskEnergy, SaskPower and SaskTel had more
than 1,000 line hits in 2013
• Rising trend in facility damage caused by excavation work in
new urban neighbourhoods
• Fence
• Trees
• Deck
• Shrubs
• Garage
• Water Feature
• Shed
• Concrete Work
What are the Root Causes of
Facility Damage?
(Mapping, abandoned, etc.)
Source: Common Ground Alliance – 2012 DIRT Analysis
Neighbourhood Safety Patrol
• Utilities partnered with Sask 1st Call to launch a
Neighborhood Safety Patrol Program
• Objective: Increase awareness about buried lines that
could be damaged during typical backyard activities
• Proactively look for digging activity - This approach has not
been done by these companies in the past
Neighbourhood Safety Patrol
• The Utilities issued a Request For Proposal to
contract the work
• Proponents needed to demonstrate their Approach,
Methodology and level of Personnel Experience
• Maxim Energy Corp. awarded the contract
• Maxim’s employees have worked in this industry for
decades; ensures the message is delivered with credibility
Neighbourhood Safety Patrol
• Program runs May 1st until October 31st
• In 2014, newly developed neighborhoods
in Regina and Saskatoon areas are
targeted
• May expand to other areas in future years
Neighbourhood Safety Patrol
• Patrollers DO:
 Travel in marked Sask 1st Call vehicles, wearing appropriate Personal
Protective Equipment and identification
 Check that locates have been requested and completed before digging
projects begin
 engage the digging community in meaningful dialogue around safe digging
practices
• Patrollers DO NOT locate facilities
More Than Just Patrolling
• Much activity is done to support and promote the program:
 Saskatchewan Common Ground Alliance support
 Media Releases in Regina and Saskatoon regions (May, July, Sept)
 Mid-campaign media event with community barbecue
 Breakout session at CCGA Symposium October 2014
 To be featured in national Damage Prevention Professional
magazine - 2Q 2015
 Television interviews and radio station shout-outs
More Than Just Patrolling
• Support Materials provided:
 Sask 1st Call brochures and contact information
 Major contractor offices and rental stores visited
 Hats and pencils with Sask 1st Call messaging distributed
 White lining kits for those who are planning their work area
Measuring the Program
• Collectively, the Utilities have a 25% reduction
in line hits YTD
August 31, 2013 = 476 line hits
August 31, 2014 = 359 line hits
Measuring the Program
• Patrollers contacted 964 contractors or homeowners to
discuss safe dig practices in five month period
Total Contact – May 1 through October 31
75% Contractors
18% Homeowners
7%
Rental Stores
Measuring the Program
• Patrollers track the status of locate requests
 80% of Contractors and Homeowners had locates requested or
completed for work area
 Of those who did not have locates and were ready to work, 43%
requested locates after speaking with Patroller
Observations from Maxim Energy
Questions or Comments?
Minutes of June 2, 2014 Member Meeting
21
2014 Financial Highlights
(fiscal year September 30)
Revenue
Operating Expenses
Increase in Net Assets
Net Assets, Beginning of year
Net Assets, End of year
$ 74,208
$ 64,423
$ 9,785
$188,740
$198,525
Financial Statement Approval
(Agenda Item #7)
22
2014
2013
Assets:
Accounts Receivable
Interest Receivable
Investments
Cash - Operating
Cash - Held in Trust
Total Assets:
$
$
330
75,750
122,445
41,355
239,880
$
$
41,355
$
-
$
198,525
$
188,740
Total Liabilities & Net Assets: $
239,880
$
188,740
Liabilities:
Accounts Payable
Trust Liability
Net Assets:
$
$
20,000
370
75,000
93,370
188,740
23
2014
2013
Revenue:
Sponsorship & Membership Dues
Interest Income
$
$ 73,500
708
$ 74,208
$
70,000
370
70,370
Expenses:
Executive Director Contract $39,425
Safe Digging Month
8,653
CSAA Breakfast Sponsorship
4,618
Executive Director Travel Expe 3,445
2,578
Promotions & Materials
Office Expenses
560
Meeting Costs
1,737
Website Maintenance
2,407
1,000
CCGA Annual Fee
$35,640
11,017
4,359
1,954
1,929
1,790
1,659
1,179
1,000
$64,423
Income
$60,257
$9,785
$9,843
Opening Fund Surplus
188,740
178,897
Closing Fund Surplus
$198,525
$188,740
24
#1
Expand SCGA
#2
#5
Sustainable
Organization
Key
Strategies
Key
Stakeholder
Participation
#4
#3
Public
Awareness
Best
Practices
25
54 SCGA Members
#1
Expand
SCGA
44 SCGA Members
28 SCGA Members
 Broaden
membership within
the province
 Representation from
all stakeholders
 Promotion of SCGA
at Public events and
conferences
Target Growth of 25 Members and 2 Sponsors
26
#2
Key
Stakeholder
Participation
 Active participation in the Best Practices and Public
Awareness Committee and Mandatory One Call Task Force
 Develop a process to gather and report incident data and
analyze root causes
 Membership participation
2014 DIRT Report generated for Saskatchewan
27
#3
Best
Practices
 Distribute Best Practices through workshops or other means
 Review and feedback to the National Committee
 Leadership efforts within Saskatchewan
• Mandatory One Call Stakeholder discussions with government
• Any other opportunities for the SCGA to lead the way
Best Practice workshops delivered in Q1 2015
Government One
Key Call Committee created in 2015
Strategies
28
#4
Public
Awareness
 Continue leadership and promotion of April as Safe Digging Month
 Support innovative ideals to promote awareness
 Work with other Safety leaders in a coordinated and collaborative
approach
Incidents in 2015 decrease
Key
Strategies
Moose Jaw Contractor Safety Awareness Association Breakfast
29
#5
Sustainable
Organization
 Well governed organization through board leadership working
within approved Articles of Incorporation and Bylaws
 Integrate Executive Director into organization to lead and manage
affairs
 Work with Western Canadian Common Ground Alliances to leverage
resources
 Manage SCGA affairs in alignment with Mission and Key Strategies
 Regularly meet with Members, coordinate activities and represent
member interests
Deliver on 2015 Business Plan Responsive to
Membership
30
2015 Operating Budget
Revenues:
Budget
Sponsorship
$60,000
Membership
23,000
Event Sponsorship
Investment Income
4,000
Key 1,000
Strategies
Total $88,000
Expenses:
Administrative/Operating
$65,600
Promotion
20,000
Program Dev. & Enhancement
25,000
Total $110,600
Deficit ($22,600)
31
7.1 Financial Statements for 2014
It is resolved that members receive, and accept the Accountant’s Review for the Year Ended
September 30, 2014 as provided.
7.2 SCGA 2015 Business Plan & Budget
It is resolved that the SCGA 2014 Business Plan & Budget as presented on December 2,
2014 be approved.
7.3 Accountant
It is resolved that Don K. McMillan, Chartered Accountant be appointed as Accountant for
the 2014/15 fiscal year.
32
8.1 Mandatory One Call Task Force
8.2 Best Practices Committee and
National Best Practices 1.0
8.3 Public Awareness Committee
33
Completed White Paper in August
Provided to the Government
Need a government Champion and creation of
industry stakeholder group
Will work with national Common Ground Alliances
on common items
34
Committee Organization
Chair:
Members:
Daryl Posehn, SCGA
Todd Hundseth, Hundseth Construction
Hank Heerspink, Central Line Contracting
Barb Tchozewski, Sask1stCall
Shane Kerr, Kinder Morgan
Steve Wallace, HCSAS
Jeff Yanko, Enbridge
Board Sponsor: Dean Reeve, SaskEnergy
35
National Committee completion of version 1.0
Great effort requiring cooperation and consensus
First delivery at the CCGA Damage Prevention
Symposium in Banff
National Energy Board converting document to French
Best Practices are dynamic
Not all members may be in a position to adopt these
practices, but progress is being made towards these
practices
36
37
SCGA Process will follow national process and
schedule
Committee to receive SCGA member input and
propose to national Committee early in the year
National Committee would document proposals and
reach a consensus on whether a change should be
made by June
Updates to Best Practice would be made by late
summer
Limited number of manuals will be made available to
members on an annual basis. Additional copies can
be purchased from the CCGA website.
PDF is on the SCGA website
38
Canadian Common Ground Alliance
Best Practices Version 1.0 – October 2014, Page 89
39
RBPC receives, reviews & approves or declines proposed BPs changes as per their regional process.
Regionally approved BP changes forwarded to NBPC using CCGA BP Form a minimum of 60 days before the next scheduled
NBPC meeting. Transaction record (TR) to be opened.
BPs posted in English & French on CCGA website for 60 day review period by individuals RBPCs.
NBPC reviews proposal & seeks consensus. Disposition of proposed changes to be communicated to RBPC submitting the
change, within 30 days of the NBPC meeting.
Approve
or
Decline
(Reasons for not
proceeding recorded &
sent to originator)
Assign Task Team
CCGA
Board
Approval
Task Team Recommendation
(within 60 days of assignment)
RBPCs receive for 30 days
additional consideration &
comments
CCGA to issue stakeholder notices & publish/post in
English & French the new BPs on the web within 15
calendar days. Complete TR & Close.
If RBPC does not re-submit or proposal is declined by the
NBPC on 2nd review, it will not proceed. Reasons for not
proceeding will be recorded & sent to originator. Complete
TR & close. Close Transaction Record.
Canadian Common Ground Alliance
Best Practices Version 1.0 – October 2014, Page 90
40
Best Practices
Utility / Infrastructure Owner
1-0
PLANNING
&
DESIGN

2-0
ONE CALL
CENTRES

Safety Organization
Municipality

Government / Regulator

3-0
LOCATING
&
MARKING
4-0
EXCAVATION
5-0
MAPPING










6-0
COMPLIANCE















Excavation Contractor






Engineering





Fence Builder / Landscaper
Equipment Sales / Rental








8-0
REPORTING
&
EVALUATION

Line Locator / Survey / Land
First Call
7-0
PUBLIC
EDUCATION

41
Committee Organization
Chair:
Vice-Chair:
Members:
Graham Biletski, Alliance
Jim Tretiak, Shermco
Bill Fraser, URS
Dan Raiwet, SaskTel
Jeff Peters, City of Regina
Brooks Paisley, Daxx Safety Training
Daryl Posehn, SCGA
Board Sponsor: Dean Reeve, SaskEnergy
42
Identify key stakeholders and develop specific
awareness programs for each group
Coordinate these activities with member programs
Utilize national Best Practices for Damage
Prevention as the foundation for Public Awareness
Programs
Develop program and coordinate delivery of April
Safe Digging Breakfast events being with the CSAA
Work with Best Practices Committee to develop
workshops in 2015 that will share the Best Practices
Analyse incident data and develop programs that
address the root cause if incidents
43
Committee Organization
Chair:
Karen Hammond, SaskPower
Members:
Steve Wallace, HCSAS
Kim Mack, SaskPower
Bob Ross, Enform
Casey MacLeod, SaskEnergy
Barb Tchozewski, Sask 1st Call
Daryl Posehn, SCGA
Board Sponsor: Donavon Nelson, SaskPower
44
Barb Tchozewski, Manager Sask 1st Call
45
Damage Prevention…
The Saskatchewan Solution
Reduce facility damage and increase public safety
SCGA AGM
December 2014
Sask 1st Call
National ClickBeforeYouDig.com portal
- Logo available to all Damage Prevention promoters
Sask 1st Call Subscribers (Currently 61)
Alliance Pipeline Ltd.
EOG Resources Canada Inc.
Pine Cliff Energy
Allstream
Foothills Pipe Lines (Sask) Ltd.
Plains Midstream Canada
AltaGas Ltd.
Hilda Water Pipeline Co-op Ltd.
Rogers Communication
ARC Resources Ltd.
Inter Pipeline Ltd.
SaskEnergy
ATCO Gas & Pipelines Ltd.
Kinder Morgan Cochin ULC
SaskPower
ATCO Energy Solutions Ltd.
Lightstream Resources
SaskTel
AXIA Connect Ltd.
Longview Oil Corp.
Secure Energy Services
Beaumont Energy
Melfort Rural Pipeline Association
Souris Valley Pipeline Ltd.
Bell Canada
Many Islands Pipeline (Canada)
Spectra Energy
Bonavista Energy
Monarch Communications Inc.
Spur Resources Ltd.
City of Medicine Hat
Moose Jaw Refinery
Suncor Energy Products Partnership
City of Saskatoon PARKS
Mosaic Canada ULC
Talisman Energy Inc.
City of Swift Current
Murphy Oil Company Ltd.
TELUS Communications
Conoco Phillips
Nexen Inc.
TORC Oil & Gas
Conserve Oil Corp.
Northern Blizzard Resources
TransGas Ltd.
Crescent Point Energy Corp.
NOVA Chemicals
TransCanada Pipeline Ltd.
Crew Energy
University of Regina
Direct Energy Marketing Limited
ONEOK Rockies Processing Company
(Canada) Ltd.
Enbridge Pipelines Inc.
Palliser Oil & Gas
Whitecap Resources
Enbridge Pipelines (Sask) Inc.
Pengrowth Corporation
Wood River Utility Board
Enerplus Resources
Penn West Petroleum
New Subscribers 2013 2014
Weyburn Utility Board
Sask 1st Call – Tickets Created
(Up to
(Up
Nov.to
20)
Nov. 20)
Sask 1st Call – Subscriber Companies
(Up to
(Up
Nov.to
20)
Nov. 20)
2014 Accomplishments
• Participated in Damage Prevention awareness events
- Partnered with SCGA:
Industrial Safety Seminar SUMA conference
CSAA Breakfasts
Safe Dig Month
- Hosted Sask 1st Call booth:
NAOSH events in Prince Albert and Saskatoon
Belle Plaine Colony Safety Fair
• Active member of Canadian One Call Committee
- Provided feedback on national best practices and initiatives
(national branding, phone #, web portal, etc.)
- Common challenges and requirements
2014 Accomplishments Cont’d
•
Increase of Web requests
-
Online request increase of 6% (23% to 29%)
•
Increase in active Subscribers (+8)
•
Partnered with SaskEnergy, SaskPower, SaskTel on the
Safety Patrol program
•
Member of SCGA Public Awareness Sub-Committee
-
2015 Contractor breakfasts
2014 Accomplishments Cont’d
•
Developing Smart Phone App to be launched early 2015
-
Available for Apple and Android phones/tables
-
Excavators will be able to request with civic address, Legal
Land Description or Latitude/Longitude coordinates
-
Also able to “Localize Me” to identify work area
-
Excavators will have record of ticket # and which Subscriber
companies were notified stored in their App
-
Mandatory virtual “white lining” required to better identify the
work area
2015 Focus
• Launch and promote Smart Phone App
• Continued focus for new Subscribers
• Support of Mandatory One Call Process
• Continued Damage Prevention awareness:
- SCGA Workshops and rollout of Best Practices
- Presence at industry and community events
Questions or Comments?
56
Lunch Sponsor Provided by:
Thank you very much!
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