City of Tulsa Special Event Permit Application
Transcription
City of Tulsa Special Event Permit Application
City of Tulsa 09/01/2011 BPAG 01/12/2009 Special Event Permit Application Page 1 of 3 Summary of Event ______________________________________________________________ Saint Francis Tulsa Tough - Blue Dome Criterium June 10, 2016 Event Title: ___________________________________________ Date of Event: ________________________ 4 200 S Elgin Ave - Blue Dome District Event Location: ________________________________________ Council District: _________________________ Bicycle Race Event Description: ___________________________________ (Submit Flyer or Brochure in Electronic Format) Saint Francis Health System/McNellie's Group Event Sponsors: _____________________________________________________________________________ 3,000 3,000 Anticipated Attendance (participants, staff, vendors, crowd, etc.): Total: ____________ Per Day: ____________ Event Organizer Information______________________________________________________ tulsatough.com Tulsa Tough Inc. Organizing Agency: ______________________________ Web Address: ______________________________ [email protected] Malcolm McCollam Agency Contact: _________________________________ Email Address: ______________________________ Malcolm McCollam 918.633.0880 On-Site Contact: _________________________________ On-Site Phone: ______________________________ 918.633.0880 Malcolm McCollam Billing Contact: _________________________________ Billing Phone: ______________________________ 214 N Main St #203 Tulsa OK 74103 Billing Address: _____________________________________________________________________________ Street City State Zip ✔ Fundraiser? / What cause: _________________________________ n/a Agency Status: Profit ____ Non-Profit ____ Site Plan and Route Map_________________________________________________________ 8am 6.10.16 Friday Date: __________________ Day of Week: _________________ Time: _____________ 6.10.16 Street Closing for Set-up, Stages, Tents, etc.: Date: ________________________ Time: See schedule Event Set-up: See attached schedule and map Street(s) to be Closed: ________________________________________________________________________ __________________________________________________ (Submit a Site Map in CAD/Electronic Format) Friday 6.10.16 4pm Date: __________________ Day of Week: _________________ Time: _____________ 6.10.16 See schedule Street Closing for Race, Parade, Festival, etc.: Date: ________________________ Time: _____________ Event Opens: See attached schedule and map Street(s) to be Closed: ________________________________________________________________________ __________________________________________________ (Submit Route Map in CAD/Electronic Format) 6:15pm Race, Parade, or Escort Start Times: _____________________________________________________________ 5:15pm Daily Festival or Street Party Times: _____________________________________________________________ Tulsa Tough Inc. 918.633.0880 Road Race Service Co. and Phone: _____________________________________________________________ 10pm 6.10.16 Friday Event Closes: Date: __________________ Day of Week: _________________ Time: _____________ Event Dismantle: 6.10.16 11pm Friday Date: __________________ Day of Week: _________________ Time: _____________ 6.10.16 Friday 10pm Date: __________________ Day of Week: _________________ Time: _____________ Street Opening: 6.10.16 Friday 11pm Date: __________________ Day of Week: _________________ Time: _____________ Street Opening: Page 2 of 3 Secondary Permit Requirements ____________________________________________________ Yes ✔ No Is this an Open Air Event? Yes ✔ No Alcohol or Beer On-Site? Yes No ✔ Concessionaires On-Site? Yes No ✔ Food Preparation On-Site? Yes ✔ No Tents or Stages On-Site? ✔ Public Property ✔ Private Property ✔ Parking Lot Alcohol Sales ✔ Beer Sales ✔ Free Beverages Number of Food Vendors: ______ Number of Item Vendors: _____ Charcoal Electric Gas 40x80, 20x20, 10x10 If yes, what sizes: ________________________________________ Yes No ✔ Other Structures On-Site? If yes, please explain: _____________________________________ Yes No ✔ Using a City or River Park? Name and location: ______________________________________ Security, Medical, Traffic, and Parking Plans________________________________________ Yes ✔ No Security or Police On-Site? TPD Special Event - 918.586.6054 Agency and Phone: ______________________________________ TPD Operations Plan If yes, please describe or provide an attachment of your plan: _________________________________________ __________________________________________________________________________________________ EMSA - 918.596.3055 Agency and Phone: ______________________________________ EMSA Medical Plan If yes, please describe or provide an attachment of your plan: _________________________________________ Yes ✔ No Medical First Aid On-Site? __________________________________________________________________________________________ Yes ✔ No RoadSafe Traffic System - 918.425.4550 Using Barricade Company? Agency and Phone: ______________________________________ If yes, the Barricade Co. providing equipment for the street closure must submit the plan in CAD/Electronic Format. 6.10.16 6.10.16 Equipment Setup: Date: ___________ Time: 7am ________ Equipment Pickup: Date: ___________ Time: 11pm ________ Yes ✔ No Is there Parking Available? If yes, please describe or provide an attachment of your plan: _____ Private (paid) parking lots and street parking __________________________________________________________________________________________ Yes ✔ No Is there Disabled Parking? If yes, please describe or provide an attachment of your plan: _____ Private (paid) parking lots and street parking __________________________________________________________________________________________ Yes No ✔ Using a Shuttle Service? If yes, please describe or provide an attachment of your plan: _____ __________________________________________________________________________________________ Other Related Activities and Information_____________________________________________ Yes ✔ No Entertainment On-Site? Fireworks Inflatables Live Music Animals ✔ Recorded Music Dancing Other (specify): _____________________ Yes ✔ No Sound Amplification? Setup Time: 4pm ________ Start Time: 6pm ________ Finish Time:10:30pm _______ Yes ✔ No Certificate of Insurance? USA Cycling - Pending Agency and Phone: ______________________________________ Pending If yes, submit certificate. If no, please explain: _____________________________________________________ At Your Service - 918.272.0568 Portable Rest Rooms? Agency and Phone: ______________________________________ 23 3 Number of Portable Rest Rooms: ________ Number of Disability Accessible Portable Rest Rooms: __________ 6.11.16 Equipment Setup: Date: 6.10.16 ___________ Time: 7am ________ Equipment Pickup: Date: ___________ Time: 8am ________ Yes ✔ No Page 3 of 3 Mitigation of Impact______________________________________________________________ Please describe your plan for cleanup and removal of waste and garbage during and after your event: __________ We will hire a trash disposal company that will be on site for the entire event _____________________________________________________________________________________________ __________________________________________________________________________________________ TBD Number of Dumpsters: _____ 5 TBD Number of Trash Receptacles: _____ Number of Recycling Containers: _____ TBD Using a Sanitation Service? Agency and Phone: ______________________________________ TBD TBD TBD Equipment Setup: Date: ___________ Time: TBD ________ Equipment Pickup: Date: ___________ Time: ________ Yes ✔ No Yes ✔ No Have you presented your event concept to the affected residents, businesses, churches, and schools? If yes, please attach a complete list of these entities. If no, please explain: _______________________________ Notified Blue Dome District Merchants Association and affected business __________________________________________________________________________________________ Yes ✔ No Do you have a sample of the notice that you propose to distribute two weeks prior to your event? Website If yes, please attach in an electronic format. If no, please explain: _____________________________________ __________________________________________________________________________________________ COT Streets Dept. to parking meters. COT & TPD to deploy Yes ✔ No Other Information? ______________________________________________________________ standard advance warning signage and channelizers to TCP map. __________________________________________________________________________________________ Affidavit of Applicant_____________________________________________________________ Tulsa Police officers and public safety services, and traffic-control signage and barricades will be required for street closings, traffic/crowd control, and security. The Organizing Agency has the responsibility to be aware of and comply with City Ordinances and Regulations including, but not limited to, Curfew Ordinance, City/County Public Health Regulations, and Police/Park Public Safety Requirements. An application approval does not imply City sponsorship. Review the instructions for further information in reference to Special Events. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand, and agree to abide by the rules and regulations governing the proposed Special Event. I further certify that I, on the behalf of the Organizing Agency, am also authorized to commit that agency, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Tulsa and Police Department. Any omissions will delay the process. Signature via Email 02/16/2016 Malcolm McCollam Print Name: __________________________ Signature: ___________________________ Date: _____________ Mail to: Special Event Coordinating Committee, 175 5963East East2nd 13th Street, Tulsa, 74112, 918. 669.6854 Street, Suite 590,OK Tulsa, Oklahoma 74103 Or Email to: [email protected]. Your electronic submission will serve as your electronic signature. For City of Tulsa Special Event Coordinating Committee Use Only 05.26.2016 05.16.2016 02.16.2016 Date received: _________________ Date routed: ___________________ Date for review: ___________________ If any agency feels there are any problems with this application, contact the event organizer and discuss the problems and solutions before this date: ___________________. If any problems are resolved or not resolved by that time, a copy of this application and brief memo 05.23.2016 East 590 Street,Ste Tulsa, stating the solution or reason for the objection should be submitted to:Special Special Event EventsCoordinating CoordinatingCommittee, Committee,175 5963 East2nd 13thStreet, OK 74103. 74112. For further information or discussion, contact the City TulsaofPolice TulsaOffice OfficeofofSpecial SpecialEvents Eventsatat918.669.6854. 918.576.5636.Fax Fax918.699.3602. 918.699.3602. Special Event Coordinating Committee Recommendation: Pending Yes No : ___________________ Date routed to Mayor: _________________ Mayor’s Recommendation: Yes No : ____________________ Date routed to Council: ________________ City Council Approval: Yes No : ____________________ All agency meeting 03.23.2016. Comments: ___________________________________________________________________________________ _____________________________________________________________________________________________ Blue Dome Criterium Friday, June6th 10, 2016 Friday June , 2014 Bag meters the night before 8:00 AM Barricades on the side of the streets early morning 8:00 AM Close Frankford from 2nd St to 3rd Street (local traffic only – Lees and Fleetfeet) 12:00 Noon Close 2nd Street between Greenwood and Elgin 12:00 Noon Close ally to the W of FleetFeet 1:00 PM Close Elgin between 1st and 3rd 1:00 PM Close 2nd between Elgin and Detroit 4:00 PM Close 1st Street 5:00 PM Close Elgin between Archer and the RR tracks (for Fire Works) 5:15 PM Close whole course (3rd, Detroit and Greenwood) 5:15 PM Racers on the course 6:15 PM First Race Starts 10:00 PM Last race finishes (Podiums) 11:00 PM Open Streets 3rd Street Parking Public 2nd Street ONE WAY 4th Street Parking Garage DO NOT 4th Street 1st Street ONE WAY Parking Garage C A ENTER DO NOT es ad ir c ar B Road Closed M fic af Tr ONE WAY Parking Garage 3rd Street Performing Arts Center 2nd Street ONE WAY City Hall Jazz Hall of Fame ONE WAY ONE WAY ONE WAY ONE WAY Alley Cincinnati Avenue Cincinnati Avenue Cincinnati Avenue Cincinnati Avenue Detroit Avenue 2nd Street Gate TSU Grass Tall Indian Store S&J Oyster 1st Street 4th Street Greyhound Bus Station 3rd Street R C oa lo Cd se A d at es M G Pit Tent Pe de Vi PA Dstirsi sua apn laB l yar C rie A rs M B lu Vi e S de ky o New Midtown Rose ONE WAY White Flag Retro Max Joe Momma’s El Guapo's ONE WAY Dirty’s Alley Alley Alley Detroit Avenue Detroit Avenue Detroit Avenue Arnie's Gate First Aid Gate Vendor CAM Vendor EMSA Road Closed 4th Street 3rd Street A/V Drop to VIP room at Lee’s Start/Finish Dust Bowl Dilly Deli Gate Gate Vendor Registration Beer McNellie's Albert G’s DO NOT Elgin Avenue Elgin Avenue Elgin Avenue Elgin Avenue ENTER Alley R Public Parking R ONE WAY W Team Tent Road Closed Team Tent 1st Street Road Closed Frankfort Avenue Road Closed to Thru Traffic Sign at Archer Media Only Road Closed Frankfort Avenue ONE WAY E 4th Street Road Closed to Thru Traffic Sign 3rd Street Road Closed to Thru Traffic Sign Warehouse 2nd Street ONE WAY Warehouse Parking Public S N Alley Greenwood Avenue Parking Entrance Only Keep Right Legends Open Field Exit Only Greenwood Avenue C A M R Open Field 1st Street ONE WAY Open Field in the Blue Dome District on June 10, 2016 Saint Francis Tulsa Tough Road Closed Sign at Kenosha R Road Closed to Thru Traffic Sign Greenwood Avenue DO NOT Public Parking ENTER DO NOT ENTER Road Closed ONE WAY Keep Right R C oa lo d se d STOP ONE WAY ENTER
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