City of Tulsa Special Event Permit Application

City of Tulsa
Special Event Permit Application
04/01/2011
BPAG 01/12/2009
Page 1 of 3
Summary of Event ______________________________________________________________
Week of Remembrance
09/10/11 thru 09/19/11
Event Title: ___________________________________________
Date of Event: ________________________
Seven (7)
Union Public Schools Central Park (61st/Mingo) Council District: _________________________
Event Location: ________________________________________
Patriotic event featuring the Moving Wall (Submit Flyer or Brochure in Electronic Format)
Event Description: ___________________________________
Union AFJROTC Booster Club and numerous community businesses and clubs
Event Sponsors: _____________________________________________________________________________
50,000
5,000
Anticipated Attendance (participants, staff, vendors, crowd, etc.): Total: ____________
Per Day: ____________
Event Organizer Information______________________________________________________
www.unionafjrotc.info
Union AFJROTC Booster Club
Organizing Agency: ______________________________
Web Address: ______________________________
[email protected]
Christy Morrison, cell (918) 629-0467 Email Address: ______________________________
Agency Contact: _________________________________
Senior Master Sergeant Daniel Snow
(918) 557-7619
On-Site Contact: _________________________________
On-Site Phone: ______________________________
(918) 798-8779
Ann Walker
Billing Contact: _________________________________
Billing Phone: ______________________________
6804 E. 80th St.
Tulsa,
OK
74133
Billing Address: _____________________________________________________________________________
Street
City
State
Zip
✔ Fundraiser? / What cause: _________________________________
Agency Status: Profit ____ Non-Profit ____
Site Plan and Route Map_________________________________________________________
All day
09/10/2011
Saturday
Date: __________________
Day of Week: _________________
Time: _____________
applicable
Not
applicable
6 a.m.
09.11.2011
Street Closing for Set-up, Stages, Tents, etc.:
Date: ________________________
Time: Not
Event Set-up:
We do not
anticipate any street closings
See attached
map
Street(s) to be Closed: ________________________________________________________________________
__________________________________________________ (Submit a Site Map in CAD/Electronic Format)
Sunday
09/11/2011
7:00 a.m.
Date: __________________
Day of Week: _________________
Time: _____________
Not
applicable
Not
applicable
09.11.2011
6 a.m.
Street Closing for Race, Parade, Festival, etc.:
Date: ________________________
Time: _____________
Event Opens:
We do not
anticipate any street closings
See attached
map
Street(s) to be Closed: ________________________________________________________________________
__________________________________________________ (Submit Route Map in CAD/Electronic Format)
Not applicable
Race, Parade, or Escort Start Times: _____________________________________________________________
The wall will be available for viewing 24 hours/day for the entire 8 days
Daily Festival or Street Party Times: _____________________________________________________________
Not applicable
Ceremonies will be between 7 a.m. and 9 p.m.
Road Race Service Co. and Phone: _____________________________________________________________
9 p.m.
09/18/2011
Sunday
Event Closes:
Date: __________________
Day of Week: _________________
Time: _____________
Event Dismantle:
Not
applicable
Not
applicable
Not
applicable
09.18.2011
Sunday
10 p.m.
Date: __________________
Day of Week: _________________
Time: _____________
09/19/2011
Monday
all day
Date: __________________
Day of Week: _________________
Time: _____________
Street Opening:
Not
applicable
Not
applicable
Not
applicable
09.18.2011
Sunday
10 p.m.
Date: __________________
Day of Week: _________________
Time: _____________
Street Opening:
Page 2 of 3
Secondary Permit Requirements ____________________________________________________
Yes ✔ No
Is this an Open Air Event?
Yes
No ✔ Alcohol or Beer On-Site?
Yes
No ✔ Concessionaires On-Site?
Public Property
✔
Alcohol Sales
Private Property
Parking Lot
Beer Sales
Free Beverages
Number of Food Vendors: ______ Number of Item Vendors: _____
Yes ✔ No
Food Preparation On-Site?
Yes ✔ No
Tents or Stages On-Site?
10'
20' (most
If yes, what sizes: ________________________________________
(5)X16X32
tentslikely four or five of them)
Yes ✔ No
Other Structures On-Site?
Moving Vietnam Memorial Wall
If yes, please explain: _____________________________________
Yes
Charcoal
✔
Electric
✔
Gas
Not applicable
No ✔ Using a City or River Park? Name and location: ______________________________________
Security, Medical, Traffic, and Parking Plans________________________________________
Yes ✔ No
Security or Police On-Site?
For info, SMSgt Snow, (918) 557-7619
Agency and Phone: ______________________________________
Vietnam Veterans of America and Oklahoma
If yes, please describe or provide an attachment of your plan: _________________________________________
National Guard are volunteering their time 24 hours/day
__________________________________________________________________________________________
For info, SMSgt Snow, (918) 557-7619
Agency and Phone: ______________________________________
Union 6th/7th Grade Center School Nurse and
If yes, please describe or provide an attachment of your plan: _________________________________________
Yes ✔ No
Medical First Aid On-Site?
Volunteer EMT's, doctors, and nurses
__________________________________________________________________________________________
Road Safe Traffic Systems / 918.425.4550
Yes X No ✔ Using Barricade Company? Agency and Phone: ______________________________________
If yes, the Barricade Co. providing equipment for the street closure must submit the plan in CAD/Electronic Format.
TBD
TBD
TBD
TBD
Equipment Setup: Date: ___________
Time: ________
Equipment Pickup: Date: ___________
Time: ________
Yes ✔ No
Is there Parking Available? If yes, please describe or provide an attachment of your plan: _____
Parking at 6th/7th Grade Center, UMAC, and Asbury UMC with shuttle to location
__________________________________________________________________________________________
Yes ✔ No
Is there Disabled Parking? If yes, please describe or provide an attachment of your plan: _____
Parking at 6th/7th Grade Center, UMAC, and Asbury UMC with shuttle to location
__________________________________________________________________________________________
Yes ✔ No
Using a Shuttle Service?
If yes, please describe or provide an attachment of your plan: _____
AMVETS shuttle (and, possibly, local church buses) volunteering service
__________________________________________________________________________________________
Other Related Activities and Information_____________________________________________
Yes ✔ No
Entertainment On-Site?
Fireworks
Inflatables
✔
Live Music
Animals
✔
Recorded Music
Dancing
daily ceremonies
✔ Other (specify): _____________________
Yes ✔ No
Sound Amplification?
a.m.
p.m.
TBD
Setup Time: ________
Start Time: 7________
Finish Time:9_______
Yes ✔ No
Certificate of Insurance?
We are still getting quotes, but will be insured
Agency and Phone: ______________________________________
Pending
If yes, submit certificate. If no, please explain: _____________________________________________________
Yes
No ✔ Portable Rest Rooms?
Using Union Central Park & School Facilities
Agency and Phone: ______________________________________
Number of Portable Rest Rooms: ________ Number of Disability Accessible Portable Rest Rooms: __________
Equipment Setup: Date: ___________ Time: ________ Equipment Pickup: Date: ___________ Time: ________
Page 3 of 3
Mitigation of Impact______________________________________________________________
Please describe your plan for cleanup and removal of waste and garbage during and after your event: __________
We will utilize JROTC cadets to cleanup and remove trash to the Union Public Schools dumpsters
_____________________________________________________________________________________________
__________________________________________________________________________________________
Number of Trash Receptacles: _____ Number of Dumpsters: _____ Number of Recycling Containers: _____
Yes
No ✔ Using a Sanitation Service? Agency and Phone: ______________________________________
Equipment Setup: Date: ___________ Time: ________ Equipment Pickup: Date: ___________ Time: ________
Yes
No ✔ Have you presented your event concept to the affected residents, businesses, churches, and schools?
We will canvas the area beginning
If yes, please attach a complete list of these entities. If no, please explain: _______________________________
August 29, 2011
__________________________________________________________________________________________
Yes ✔ No
Do you have a sample of the notice that you propose to distribute two weeks prior to your event?
If yes, please attach in an electronic format. If no, please explain: _____________________________________
__________________________________________________________________________________________
Please visit our website, www.unionafjrotc.info for complete details of the
Yes ✔ No
Other Information? ______________________________________________________________
event. We have also attached flyers for various related events.
__________________________________________________________________________________________
Affidavit of Applicant_____________________________________________________________
Tulsa Police officers and public safety services, and traffic-control signage and barricades will be required for street closings, traffic/crowd
control, and security. The Organizing Agency has the responsibility to be aware of and comply with City Ordinances and Regulations
including, but not limited to, Curfew Ordinance, City/County Public Health Regulations, and Police/Park Public Safety Requirements. An
application approval does not imply City sponsorship. Review the instructions for further information in reference to Special Events.
I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have
read, understand, and agree to abide by the rules and regulations governing the proposed Special Event. I further certify that I, on the behalf
of the Organizing Agency, am also authorized to commit that agency, and therefore agree to be financially responsible for any costs and
fees that may be incurred by or on behalf of the Event to the City of Tulsa and Police Department. Any omissions will delay the process.
Christy A. Morrison (electronic) Date: _____________
08/02/2011
Christy A. Morrison
Print Name: __________________________
Signature: ___________________________
Street,
Tulsa,
74112,
918. 669.6854
Mail to: Special Event Coordinating Committee, 175
5963East
East2nd
13th
Street,
Suite
590,OK
Tulsa,
Oklahoma
74103
Or Email to: [email protected]. Your electronic submission will serve as your electronic signature.
For City of Tulsa Special Event Coordinating Committee Use Only
08.02.2011
08.02.2011
08.17.2011
Date received: _________________
Date routed: ___________________
Date for review: ___________________
If any agency feels there are any problems with this application, contact the event organizer and discuss the problems and solutions before
08.17.2011
this date: ___________________.
If any problems are resolved or not resolved by that time, a copy of this application and
brief memo
East
590
Street,Ste
Tulsa,
stating the solution or reason for the objection should be submitted to:Special
Special Event
EventsCoordinating
CoordinatingCommittee,
Committee,175
5963
East2nd
13thStreet,
OK 74103.
74112. For further information or discussion, contact the City
TulsaofPolice
TulsaOffice
OfficeofofSpecial
SpecialEvents
Eventsatat918.669.6854.
918.576.5636.Fax
Fax918.699.3602.
918.699.3602.
Yes X No
: ___________________
08.17.2011
Date routed to Mayor: _________________ Mayor’s Recommendation:
Yes
No
: ____________________
Date routed to Council: ________________ City Council Approval:
Yes
No
: ____________________
Special Event Coordinating Committee Recommendation:
Pending
Form revised 08.02.2011. Street closure and map revised 08.24.2011.
Comments: ___________________________________________________________________________________
_____________________________________________________________________________________________
N
W
E
Week of Remembrance
S
September 11-18, 2011
Union School Central Park
Ceremonies - 7 a.m. to 9 p.m.
Streets Closed - 6 a.m. to 10 p.m.
WIN Special Events
Road Closed
To
Thru Traffic
Road Closed
To
Thru Traffic
E 62nd St S
Road
Closed
Road
Closed
Soccer Field
Road
Closed
Sidewalk
S 101st E Ave
Road Closed
To
Thru Traffic
„Week of Remembrance’ Events
September 10 - 18, 2011
Celebrating the American Spirit
8-15--Charity Golf Tournament at the
Patriot Golf Course, Owasso
9-10--Car Show hosted by Tulsa Vette Set
9-10 –Pancake Feed hosted by Marine Corps League
9-10--Bike Show/Poker Run-Route 66 Harley-Davidson
9-10--Vietnam Traveling Memorial Wall is
assembled by “Vietnam Era Veterans”
9-10--Memorial to victims of 9-11, OKC Bombing
& Essay/Art wall set-up
9-10 –Patriot Ball – Dinner & Dance with
Silent auction---Honoring the American Spirit
9-11--Opening Ceremonies & tribute to the
Victims of 9-11 and First Responders.
9-11--Threads of Valor Honor Guard posts
their Silent Sentries for 24/7 security vigil
9-11 to 9-17 – Daily Reveille ceremonies
at Sunrise & “Twilight Tattoo Ceremonies”
Honoring our Heroes & Values
9-17- Liberty Luncheon hosted by Daughters of the
American Revolution & Essay/Art Contest Awards
9-18 –Closing Ceremonies & Recovery of the Wall by
Vietnam Veterans
Corporate Sponsorships welcome
Sponsors include: Route 66 Harley-Davidson, Jim Glover Chevrolet,
Associated Builders and Contractors of America
Contact SMSgt Dan Snow @ Union High School AFJROTC
918-557-7619 email: [email protected]
www.unionafjrotc.info for details/times
www.facebook.com/aweekofremembrance
„Week of Remembrance’ Daily Ceremonies
Sunday-9-11 – Opening Ceremonies
Tribute to 9-11 victims and
First Responders
Monday 9-12 – Tribute to America‟s Veterans
Tuesday 9-13 – Tribute to America‟s Military
with Enlistment & Re-enlistments
Wednesday 9-14 – Tribute to Our Constitution
& Old Glory with Swearing-in
of new American Citizens
Thursday 9-15--Tribute to Military Families
Friday 9-16 – Tribute to our POW/MIAs
Saturday 9-17 –Tribute to our Wounded
Warriors & DAR luncheon
Sunday 9-18– Closing ceremonies and Tribute
to the American Spirit
Ceremonies will be conducted at 7:00am & 6:00pm daily.
Special ceremonies at 12:00 noon. All ceremonies will be
held at Central Park At Union behind Union’s 6th &7th Grade
Center west of 61st & Hwy 169 (62nd & Mingo) Tulsa, OK
The “Vietnam Moving Wall” is open for viewing
24 hours a day from 9-11 to 9-18 2011.
Contact SMSgt Dan Snow @ Union AFJROTC 918-557-7619
Email:: [email protected] Website: www.unionafjrotc.info