Our Wedding Season Planning Guide

Our Wedding Season
Planning Guide
January 15 - March 31
Every Year
Photo courtesy of Kim Kalyn Photography
The Butchart Gardens
Wedding Season
Planning Guide
Imagine… walking down stone flagged paths lined with flowering cherries
and witch hazel, bordered with beds of daffodils and tulips. The fragrances of spring
enveloping you and your guests during your special day. Sipping champagne, mingling
with family, friends and those closest to you. Step into our stunning and colourful
Spring Prelude indoor garden and make your dreams come true.
The Spring Prelude indoor garden is a colourful and delightfully scented indoor
garden perfect for intimate wedding ceremonies and a champagne reception for up
to 60 guests. And, if you wish, let the festivities continue with an elegant, charming
dinner in the historical dining room of the former home of the Butchart family.
We look forward to helping you create a lasting memory of your special day.
Contact:
250.544.4479
[email protected]
butchartgardens.com
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Valid from January 15 - March 31 2016
The Butchart Gardens
Wedding Season Packages
Wedding Photographs
Spring Prelude Ceremony
& Reception
y
Pre-wedding site inspection for the photographer
and wedding couple to scout out picture locations
y
A Gardens’ representative throughout the photo shoot
to help guide and assist the wedding couple
y
Exclusive use of Spring Prelude indoor garden
from 3:30pm onwards
y
Indoor and outdoor non-commercial photo rights
y
y
Prior arrangements are required. Available from
3:30pm - 5:30pm
Stand-up ceremony and reception in the
Spring Prelude indoor garden
y
Indoor and outdoor non-commercial photo rights
Based on a maximum of 20 guests.
y
Staging area for wedding party
y
1 hour rehearsal time for wedding party
(booked in advance of wedding day)
y
Parking for all guests
y
A 12 Month Pass for each of the bride and groom
(non-transferable)
y
Spring Prelude only
$400
Gardens only
$600
Spring Prelude & Gardens $800
Intimate Spring Ceremony
$1499 (plus food and beverage)
Groups of 10 or fewer (including the Bride & Groom)
y
Exclusive use of Spring Prelude indoor garden starting
at 4:00pm for up to a 2 hour period
y
Choose one of two standing ceremony locations
within the Spring Prelude garden to say “I do”
y
Spring Prelude indoor garden
non-commercial photography
y
Use of Wedding Party Staging Area adjoining Spring
Prelude for up to 1 hour in advance of the ceremony.
y
Parking for all guests
$650
Enhance your experience by including Food and
Beverage services for the Wedding Party Staging Area
or a passed hors d’oeuvres reception after the ceremony
in Spring Prelude.
Spring Prelude Ceremony
Reception & Dinner
y
Exclusive use of Spring Prelude indoor garden
from 3:30pm onwards
y
Stand-up ceremony and reception in the
Spring Prelude indoor garden
y
Indoor and outdoor non-commercial photo rights
y
Staging area for wedding party
y
1 hour rehearsal time for wedding party
(booked in advance of wedding day)
y
Parking for all guests
y
A 12 Month Pass for each of the bride and groom
(non-transferable)
y
Exclusive dinner or reception in our
Dining Room Restaurant
$1649 (plus food and beverage)
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Contact:
250.544.4479
[email protected]
butchartgardens.com
Maximum of 60 persons for above packages
All prices subject to applicable taxes
08/21/2015
Valid from January 15 - March 31 2016
The Butchart Gardens
Ceremony & Dinner
Enhancements
The Rose Carousel
for Photography
Add the Rose Carousel to the Spring Prelude Ceremony
& Reception Package or the Spring Prelude Ceremony,
Reception & Dinner Package to use as an alternate
photography location.
Our in house Pastry Chef creates the wedding
cake of your dreams. Pricing for cakes varies on
size and design
Floral Centre Pieces
Rose Carousel - Non-operational $100
Let our in house gardening team create a
beautiful floral centre piece for your dining table.
Rose Carousel - Operational $150
Centre pieces start at $45 each
Photo courtesy of Kim Kalyn Photography
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CustomWedding Cakes
The Butchart Gardens
The Butchart Gardens
Spring Prelude indoor garden
Indoor garden layout and foliage changes from time to time.
5
Valid from January 15 - March 31 2016
The Butchart Gardens
Bridal Staging Area
Menu Options
Available from 12:00pm onwards
Sliced Fresh Fruit Plate
$4.00 per person
Fresh Vegetable Crudités
Fresh seasonal vegetables with house-made dip
$5.00 per person
House-made Signature Candied Ginger Scone
½ dozen $12.00
Selection of Tea Sandwiches
$8.00 per person
Assorted Sweet Plate
$4.00 per person
Beverages
Bottled water
Sparkling and still served with lemon slices
price based on consumption $3.50 each
Coffee & Tea
12 cup Thermos $24.00 each
Champagne/Sparkling Wine
Sumac Stellar’s Jay BRUT Okanagan Valley, BC
$54.00
Vigneti Zanatta GLenora Fantasia BRUT Vancouver Island BC
$52.00
Veuve Clicquot CHAMPAGNE France
$95.00
All prices are subject to a 15% service charge and tax
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Prices and menus valid until January 31, 2016
Valid from January 15 - March 31 2016
The Butchart Gardens
Served Dinner
Pre-select one appetizer:
Seasonal soup
A seasonally inspired soup showcasing the best products available
or
Mixed local green salad
Honey wildflower vinaigrette, local sprouts
or
Caesar salad
Romaine hearts, Reggiano cheese, fresh baked grissino
House-made bread
Pre-select two entrées:
Wild B.C. salmon
Warm potato salad, tarragon crème fraîche
or
AAA rib-eye steak
Boursin cheese mashed potatoes
Seasonal vegetables, red wine demi-glace
Steak served medium
or
Cowichan Valley chicken breast
Sourdough bread pudding
Seasonal vegetables, Chardonnay beurre blanc
or
Fraser Valley pork loin chop
White bean salad, double-smoked bacon
Dessert: A selection of house-made petit fours
Choice of coffee or tea
Two Course Dinner $39
Three Course Dinner $49
All prices are subject to a 15% service charge and tax
Prices and menus valid until January 31, 2016
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The Butchart Gardens
Valid from January 15 - March 31 2016
Dining Room Enhancements
Add to any service…
Amuse Bouche
Start your meal by allowing our Culinary Team a "tease" showcasing
the best the season has to offer
$4
Seasonal Fresh Fruit Sorbet
Cleanse the palate before your entrée arrives
$3
House - smoked Wild B.C. Salmon
Buckwheat blini, crème fraîche
Salmon roe, white truffle, caper emulsion
$6
All prices are subject to a 15% service charge and tax
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The Butchart Gardens
Valid from January 15 - March 31 2016
Receptions
Canapes
Minimum 2 dozen of each selection
Smoked Albacore tuna with mango cilantro chutney
Served in a an Asian spoon
Coconut crusted prawn with sweet chili aïoli
Smoked wild B.C. salmon on rye toast
Dijon cream cheese and pickled red onions
Panko crusted house-made smoked fish cakes
with tarragon aïoli
Boursin cheese with candied pecans red grapes
and apricot glaze on a sourdough baguette
Enhancements
(minimum 20 persons)
A Selection of
Fine Cheese
Local and international cheeses
Assorted breads and crackers
$6 per person
Fresh Vegetable Crudite
Fresh seasonal vegetables
Assorted house-made dips and condiments
$4 per person
Vine ripened tomato bruschetta with
Padano cheese and basil pesto
Smoked B.C. Salmon
Crispy Cowichan Valley chicken thigh
and caramelized onion
Served on a potato galette
$5 per person
Seared Canadian AAA beef tenderloin
truffle aïoli and crispy shallots
Vine ripened tomato and gin gazpacho shooters
$24 per dozen
Cream cheese, capers, pickled onions
Assorted breads and crackers
West Coast
Seafood Market
Fresh oysters, cracked crab claws
Jumbo prawns, mussels, clams and sautéed scallops
$9 per person
All prices are subject to a 10% service charge and tax
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The Butchart Gardens
Valid from January 15 - March 31 2016
Licensed Services
Basic Bar
Includes both white and red house wine, domestic beer,
stock liquor selection, soft drinks and sparkling water.
Deluxe Bar
Includes basic bar plus built (basic) cocktails
(Caesar, Screwdriver etc) select white and red wine,
craft-brewed beer and juice.
Set-up Charges
Basic Bar
Deluxe Bar
Bar Prices
House wine$8.25
Select wine$9.25
Domestic beer$7.50
Stock brand liquor
$7.25
Premium brand liquor
$8.25
Liqueurs$7.50
Select premium liqueur
$8.50
Cocktail$8.25
Non-alcoholic beer
$6.00
Soft drinks$3.00
Juices$3.25
Mineral water$3.50
$ 75.00
$120.00
Set-up charges are waived if Bar sales exceed
Basic Bar
$350.00
Deluxe Bar
$450.00
As a ‘Serving it Right’ establishment we
reserve the right to refuse service to any
individual who appears intoxicated.
Prices are subject to service charge and tax
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Valid from January 15 - March 31 2016
The Butchart Gardens
Wine Service
White Wines
Inniskillin CHARDONNAYOkanagan Valley, B.C.$38.00
Mission Hill Five Vineyards PINOT GRIGIO
Okanagan Valley, B.C.
$45.00
Poplar Grove PINOT GRISOkanagan Valley, B.C.
$48.00
NK’MIP Qwam Qwmt CHARDONNAY
Okanagan Valley, B.C.
$55.00
Red Wines
Red Barn MERLOTOkanagan Valley, B.C.$38.00
Mission Hill Five Vineyards CABERNET-MERLOT
Okanagan Valley, B.C.
$42.00
Sandhill MERLOTOkanagan Valley, B.C.$46.00
Quail’s Gate PINOT NOIROkanagan Valley, B.C.$52.00
NK’MIP Qwam Qwmt MERITAGEOkanagan Valley, B.C. $59.00
Sparkling & Champagne
Unsworth Vineyards Cuvee L’ile BRUT
Vancouver Island B.C. Sumac Ridge Stellar’s Jay BRUTOkanagan Valley, B.C.
Veuve Clicquot CHAMPAGNE
France
Special orders are available upon request.
The Butchart Gardens participates in British Columbia’s ‘Bring Your Own Wine’ Program.
Please contact our Event Coordinator for more information.
Prices are subject to service charge and tax
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$45.00
$54.00
$95.00
The Butchart Gardens
Floor Plans
The Dining Room
Restaurant
Capacity
Sit down
60
with views of
The Blue Poppy
Restaurant
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The Butchart Gardens
Dining Room Restaurant
The Butchart Gardens
Bridal Staging Area
13
The Butchart Gardens
Valid from January 15 - March 31 2016
The Butchart Gardens
Wedding Policies
Wedding groups are only accepted between January 15
and March 31, and only wedding parties with confirmed
reservations will be permitted entry.
Site Inspection and Check- list
The wedding couple must complete The Butchart
Gardens’ wedding site inspection prior to booking.
To confirm your wedding, the package price must
be paid in full 3 months prior to wedding function.
Entertainment
We would be pleased to arrange entertainment for your
wedding. Please contact our Event Coordinator to make
arrangements.
All entertainment must be approved by The Butchart
Gardens 30 days in advance.
Entertainment and a dance floor affect seating capacities;
please contact our Event Coordinator for details.
As governed by the Copyright Act, all events with live
and/or recorded music shall be charged the applicable
SOCAN Music Federal licensee fee and Re: Sound tariffs.
Audiovisual and Decorations
Any requests for the use of technical, electrical or
audiovisual equipment along with draperies or
any other decorations for your wedding, must be
approved by The Butchart Gardens at least 30 days
in advance.
All decorations and signage must be free standing.
Signage or decorations may not be attached to any
walls, ceilings, plant material, trees or other Gardens’
property. All event set up and clean up will be
supervised by The Butchart Gardens staff.
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Photos and the Gardens
Wedding Photos may be taken in the areas specified for
your booked package with the exception of “red zones”
which will be clearly pointed out on your site inspection.
The Butchart Gardens will be open to the public and
the wedding party must yield the right of way to other
visitors and not impede pathways.
Cancellation Policy
The Butchart Gardens requires a signed agreement a
minimum of 3 months prior to the wedding day. If a
wedding function is cancelled within 30 days, no refund
on the wedding package will be given. For cancellations
between 30 days and 4 days before the booking, an
additional charge of $10 per person will be charged in
addition to retaining the payment on the wedding
package. If the booking is cancelled within 3 business
days, full payment for the wedding event is required.
All costs incurred by The Gardens at your request will
be billed to you.
Payment
All services requested by the wedding party prior to the
wedding and any special requests the day of the event
will be invoiced upon completion of the event at
the quoted price. Payment methods accepted: cash,
traveler’s cheque, Visa, Mastercard and Discover card.
All prices are quoted in Canadian dollars. An exchange
rate will be calculated on the day of transaction.
Currency fluctuations may occur.
The Butchart Gardens
Valid from January 15 - March 31 2016
The Butchart Gardens
Food Services Policies
Admission to The Gardens
Admission to The Butchart Gardens is included in your
wedding package.
Menu & Wine Selection
Please contact our Event Coordinator to book and
confirm your reservation. Menu selections must be
arranged at least 2 weeks prior to your group’s arrival.
One menu is required for all guests, with the exception
of dietary or vegetarian requests.
All menu items and prices shown are subject to change
without notice; however, we will do our utmost to
provide 90 days notice where possible.
Wine selections must be arranged at least 2 weeks
prior to your function. For wines not found on our
wine list, please allow 5 weeks advance notice and we
will do our best to procure your requested selection.
Confirmation Policy
For Food Services, The Butchart Gardens requires
the number of guests attending your wedding
14 days prior to your function, with a final guaranteed
number 3 business days prior. If a guaranteed
number has not been received, the billing will be
prepared for the number of persons for which the
function was originally booked, or the attendance,
whichever is greater.
Service Charges & Taxes
All food and beverage is subject to a service charge,
except where noted.
1) 15% table and bar service
2) 10% other services i.e. Receptions
All menu options include a choice of freshly brewed
coffee or tea.
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Photo courtesy of Kim Kalyn Photography
The Butchart Gardens
Valid from January 15 - March 31 2016
Allergies
In the event any guests in your group have food
allergies, you shall inform us of the names and the
nature of their allergies, and you will be responsible for
pointing them out to us on the day of the reservation
so we can take the necessary precautions preparing and
serving their food. Any necessary dietary substitutions
must be communicated in writing a minimum of 3
business days prior to the reservation.
The Butchart Gardens endeavors to comply with all
allergy requests; however, under certain circumstances
we are unable to guarantee allergen-free food. Please
contact our Event Coordinator for more information.
Damages
The wedding couple is responsible for any damages to
The Butchart Gardens’ property by their guests, agents
or independent contractors acting on their behalf.
Flower Arrangements
Please note that all floral arrangements and centre pieces
from external suppliers must be approved in advance by
The Butchart Gardens.
Printed Menus
Safety
The safety of everyone is of paramount importance
to The Butchart Gardens and all special requests will
be considered with this in mind. Staff trained in
emergency first aid response are on site at all times.
Smoking
All areas of The Gardens are smoke free for the public
with the exception of two designated smoking areas
for the public; one in the bus lot patio and one in the
visitor car parking area.
Licensed Services
The Butchart Gardens as a ‘Serving it Right’
establishment reserves the right to refuse service
to any individual who appears to be intoxicated.
Cell Phones
In consideration of others, The Butchart Gardens
requests all guests please refrain from cellular phone
use while dining in any of our facilities.
The Butchart Gardens provides beautiful, custom
designed menu cards for any wedding function.
Please note we do not permit any wedding function
to produce their own printed menu cards.
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Photos courtesy of Kim Kalyn Photography