Vendor Packet - American Chiropractic Association Rehab Council

VENDOR PACKET
2016 ACA Rehab and Pediatrics Council
Symposium
March 4th - 6th, 2016
Las Vegas, Nevada | New York-New York
Las Vegas Hotel and Casino
www.ccptr.org
Experience the sights and sounds in this
exciting city, with as many as 175-200
attendees expected. Dont miss out on this
amazing opportunity to market your
business to Rehab and Pediatrics Chiropractors
at New York-New York Las Vegas Hotel and
Casino in
Las Vegas, Nevada!
Please view the enclosed documentation to
read more about exhibitor pricing, sponsorship
opportunities and general information.
AMERICAN CHIROPRACTIC ASSOCIATION REHAB AND PEDIATRICS COUNCIL ANNUAL SYMPOSIUM
Las Vegas, Nevada ~ NewYork-NewYork Las Vegas Hotel and Casino
March 4-6, 2016
The ACA Rehab and Pediatrics Council invite you to be an exhibitor and sponsor at our Annual Symposium to be held at the NewYork-NewYork Las Vegas Hotel and Casino in Las Vegas, Nevada.
Dates: March 4-6, 2016
Attendance: projected 175-200 attendees
Exhibit Info: Exhibitor space includes 6’ x 30” draped table, two chairs, one wastebasket, and one Symposium
registration. You must exhibit within your allotted space. If more space is needed, an additional fee will be charged for the
extra space.
Pricing:
Premier Vendor $900
6’ x 30” TABLE
This entitles you to TWO advertisements in the Rehab Network in addition to one premier booth space, one Saturday
Symposium lunch ticket, and your logo placed on our website.
Standard Vendor $700
6’ x 30” TABLE
This entitles you to one standard booth space, one Saturday Symposium lunch ticket, and your logo placed on our website.
*Note: Location of your Booth and Table is based on order of your registration. Premier Vendors have choice over Standard
Vendors. Example: the first vendor registered has the first choice of location, the second vendor registered has the second
choice of location, the third vendor registered has the third choice of location……..
*Note: Logo positioning on our website, positioning on our preferred vendor page, positioning on a vendor educational page,
and positioning on our Blog is based on order of your registration as described above.
Additional Options:
• Double spaces may be purchased based upon availability.
• Double spaces may be either Premier or Standard.
Setup Time:
1pm Friday, March 4, 2016
Vendor space and sponsorships are limited. We expect them to go quickly. It is important
to register online or return the Vendor or Sponsor Form with payment as soon as possible.
Vendor Payment
Premier Vendor: ____ $900 – two advertisements in the Rehab Network in addition to one booth space , one Saturday
Symposium lunch ticket and your logo placed on our website.
Standard Vendor: ____$700 –one booth , one Saturday Symposium lunch ticket and your logo placed on our website.
Lunch Ticket: ____ $50.00 each additional ticket
Additional options:
____ Double space____Premier____Standard
Special needs or requests*: __________________________________________________________________________________
__________________________________________________________________________
*Please note: wireless internet is included in resort fee and additional equipment will be available for
purchase from the vendor company at NewYork-NewYork Las Vegas Hotel and Casino.
Online Payment- http://www.ccptr.org/product/rehab-symposium-vendor-booth-registration/
$________ AMOUNT AUTHORIZED Method of Payment: ____ Check (enclosed) _____Visa or MC
Visa or MC #__________________________________________Exp. Date_____________ CVV__________
Card Holders Name (please print): ___________________________________Phone #:___________________
Billing address:_____________________________________________________________________________
Card Holders Signature:_______________________________________________
Company Name:_____________________________________________________
Company Representative(s):___________________________________________________________________
E-Mail Address: _____________________________________________________
Please enclose TOTAL REMITANCE before event. Checks must be made payable to ACA Rehab Council.
Fax: 310-996-2372
Email: [email protected]
Mail: Jeffrey Tucker, DC, DACRB
11620 Wilshire Blvd. Ste 710
Los Angeles, CA 90025
Guest Room/Suite Rates
To make a room reservation using the event rate, Vendors are to call 866-815-4365 and give them the code SLACAT0316
The Hotel will only guarantee the event rate until Wednesday, February 10, 2016. The room rates are as follows:
Friday 3/4/2016:
Room - $135.00
12% Clark County Tax - $16.20
Resort Fee - $25.00
Total Room Rate$179.20
Saturday 3/5/2016:
Room - $165.00
12% Clark County Tax - $19.80
Resort Fee - $25.00
Total Room Rate$212.80
NOTE: 12% Clark County Taxes are subject to change.
Questions? Please contact: George Petruska DC, DACRB at [email protected] or 215-679-3419
AMERICAN CHIROPRACTIC ASSOCIATION REHAB AND PEDIATRICS COUNCIL ANNUAL SYMPOSIUM
Las Vegas, Nevada ~ NewYork-NewYork Las Vegas Hotel and Casino, March 4-6, 2016
Sponsorship Opportunities
BRONZE LEVEL – Door prizes to be given away at the symposium
• Sponsorship of Saturday & Sunday door prizes such as Books, Gift Cards, Shirts, Products…..
• Multiple sponsors will be accepted
• Recognition of your company’s sponsorship in onsite materials and signage
• One table top exhibit within the break area
• A company ad/description, with corporate logo, will be provided to attendees
(Promotional materials must be submitted by your company )
• Exposure on ACA Rehab Council website and social media as sponsor for the 2016 Symposium
SILVER LEVEL – Morning and Break Host
• Sponsorship of Saturday & Sunday morning and break snacks and beverages
• Exclusivity – only one sponsor will be accepted
• Recognition of your company’s sponsorship in onsite materials and signage
• One table top exhibit within the break area
• A company ad/description, with corporate logo, will be provided to attendees
(Promotional materials must be submitted by your company )
• Exposure on ACA Rehab Council website and social media as sponsor for the 2016 Symposium
GOLD LEVEL – FRIDAY NIGHT SOCIAL HOST
• Sponsorship of the Friday Night Social
• Exclusivity – only one sponsor will be accepted at this level.
• Opportunity to interact one-on-one with attendees
• Recognition of your company’s sponsorship in onsite materials and signage
• One table top exhibit at the Friday Night Social
• A company ad/description, with corporate logo, provided to attendees
(Promotional materials must be submitted by your company)
• Exposure on ACA Rehab Council website and social media as sponsor for the 2016 Symposium
PLATINUM LEVEL – AWARDS LUNCHEON HOST
• Opportunity to address attendees at Luncheon (25 min. maximum presentation)
• Exclusivity - limited to ONE sponsoring company at this level
• Company brochure distributed on luncheon tables (materials provided by sponsor)
• Recognition of your company’s sponsorship in signage and onsite materials
• Exposure on ACA Rehab Council website and social media as sponsor for the 2016 Symposium
DIAMOND LEVEL – POSTER PRESENTATION SPONSOR
• Opportunity to address attendees at Student Poster Contest Presentation (10 min. maximum presentation)
• Exclusivity - limited to one sponsoring company at this level
• Recognition of your company’s sponsorship in onsite materials and signage
• Photo Opportunity of presentation of awards to the student winners of the poster presentation with photo included in
symposium article, ACA publications and institutional newsletters.
• Exposure on ACA Rehab Council website and social media as sponsor for the 2016 Symposium
Please indicate the event(s) that you wish to sponsor:
___ Diamond Level - Student Poster Contest Presentation
___ Platinum Level - Luncheon Host
___ Gold Level – Friday Evening Social Host
___ Silver Level - Break Host
___ Bronze Level – Door prizes to be given away at the symposium
Please enclose payment with the application.
$________ AMOUNT AUTHORIZED Method of Payment: ____ Check (enclosed) _____Visa or MC
Visa or MC #__________________________________________Exp. Date_____________ CVV__________
Card Holders Name (please print): ___________________________________Phone #:___________________
Billing address:_____________________________________________________________________________
Card Holders Signature:_______________________________________________
Company Name:_____________________________________________________
Company Representative(s):___________________________________________________________________
E-Mail Address:____________________________________________________________________________
Checks must be made payable to ACA Rehab Council
Fax: 310-996-2372
Email: [email protected]
Mail: Jeffrey Tucker, DC, DACRB
11620 Wilshire Blvd. Ste 710
Los Angeles, CA 90025
AMERICAN CHIROPRACTIC ASSOCIATION REHAB AND PEDIATRICS COUNCIL ANNUAL SYMPOSIUM
Las Vegas, Nevada ~ NewYork-NewYork Las Vegas Hotel and Casino, March 4-6, 2016
VENDOR RULES AND REGULATIONS
Please complete and return with Vendor Payment form.
THERE WILL BE NO REFUNDS
SUBLEASING AND SHARING OF VENDOR SPACE IS NOT PERMITTED AND VENDORS SHOULD CONFINE THEIR
ACTIVITIES TO THE SPACE FOR WHICH THEY HAVE CONTRACTED.
VENDORS MUST CONFORM TO THE FIRE, SAFETY AND HEALTH REGULATIONS OF THE CITY IN WHICH THE
CONFERENCE IS HELD AND ALL MATERIALS USED IN THE VENDOR HALL INCLUDING
DECORATING/DECORATIONS/CONSTRUCTIONS MUST BE FLAME RESISTANT.
THE ACA REHAB COUNCIL WILL NOT ASSUME LIABILITY OR RESPONSIBILITY FOR DAMAGE, LOSS OR INJURY
TO A VENDOR OR REPRESENTATIVE CAUSED BY FIRE, THEFT, UTILITY MALFUNCTION, AN ACCIDENT OR LABOR
DISPUTE. A VENDOR IS LIABLE FOR ANY DAMAGE HIS/HER EXHIBIT CAUSES TO THE PROPERTY. VENDORS WILL
UNDER NO CIRCUMSTANCES SET UP PRIOR TO THE DATES/TIMES AGREED TO IN THIS CONTRACT.
AS A CONTRACTED VENDOR, YOU ASSUME RESPONSIBILITY AND AGREE TO INDEMNIFY AND DEFEND THE
ACA REHAB COUNCIL AND NEWYORK-NEWYORK LAS VEGAS HOTEL AND CASINO AND THEIR EMPLOYEES AND
AGENTS ANY CLAIMS OR EXPENSES ARISING OUT OF THE USE OF THE VENDOR PREMISES.
THE VENDOR UNDERSTANDS THAT NEITHER THE ACA REHAB COUNCIL NOR NEWYORK-NEWYORK LAS VEGAS
HOTEL AND CASINO MAINTAIN INSURANCE COVERING THE VENDOR’S PROPERTY AND IT IS THE SOLE
RESPONSIBILITY OF THE VENDOR TO OBTAIN SUCH INSURANCE. THE ACA REHAB COUNCIL HOLDS THE RIGHT
TO CANCEL THE SYMPOSIUM PENDING NATURAL DISASTER, ACTS OF GOD OR ACTS OF TERRORISM WITHOUT
REPAYMENT TO ANY/ALL PARTIES INVOLVED.
WE AGREE TO THE PROVISONS AND REGULATIONS FOR VENDORS/SPONSORS AS OUTLINED IN THIS
AGREEMENT FORM.
AGREEMENT AUTHORIZED BY: (PRINT)__________________________________________________________
SIGNATURE _____________________________________________________
DATE _________________
COMPANY___________________________________________________________________
1. Outlets are not a part of booth space and are not to be used by exhibitors unless specified in writing by NewYork-NewYork Las Vegas Hotel and Casino.
2. Under no circumstances shall anyone other than NewYork-NewYork Las Vegas Hotel and Casino employees make electrical connections.
3. Use of open clip sockets, latex, or lamp cord wire and duplex or triplex attachment plugs in exhibits is strictly prohibited.
4. All extension cords supplied by exhibitor must be 3-wire grounded types.
5. All equipment, regardless of source of power, must comply with NEC electrical codes as well as Las Vegas, Nevada electrical codes.
6. All material and equipment furnished by the hotel staff shall remain the property of the hotel and can only be removed by hotel personnel at the close of the function.
7. Exhibitor is responsible for any and all damages to floor coverings and walls caused by exhibitor and/or exhibitor’s employees.
8. The Hotel must approve all displays and decorations. Affixing of signs, banners, posters, stickers, or other display materials to the walls, floors, ceiling, or any public space in the Hotel or Function Space with staples, nails, glue or tape is not permitted
unless approval is given in advance by the Hotel. Any decorations and displays will be listed in specific detail of the nature and size of such display materials on the Banquet Event Order. The Hotel does not allow helium balloons into the Ballroom or
Atrium. Items brought into the hotel must be removed upon completion.
9. The Hotel does not provide displays or decorations. Group must provide all decorations. The Hotel will provide signage for Events on the Hotel’s event board in the lobby and provide door cards at the entrance to each Function Room.
Shipping and Receiving
There is limited storage space available at the Hotel. Therefore, shipments to the Hotel more than three (3) days in advance
of the arrival date cannot be accepted. Shipments that require special handling should be coordinated with the Convention
Services Manager or the Business Services Center prior to shipping. C.O.D. shipments or shipments that require a fork lift
to unload will not be accepted. All packages should be addressed as follows:
New York-New York Hotel & Casino
3790 Las Vegas Boulevard South
Las Vegas, NV 89109
Hold for: Guest Name/Confirmation Number (required)/Company Name
Arrival Date:
Box: # of #
For ease of handling, packages and boxes should not be heavier than 100 pounds. Any boxes that are heavier must receive
prior approval from the Convention Services Manager. There is a handling fee for each box sent to and/or from the Hotel.
The following fees are current and subject to change:
0-5 lbs.
- $6.00 each
6-15 lbs. - $12.00 each
16-30 lbs. - $17.00 each
31-50 lbs. - $22.00 each
51-75 lbs. - $27.00 each
76-99 lbs. - $37.00 each
100 lbs. and over - $.60 X Weight
PLEASE NOTE: The New York-New York Receiving Dock is open Monday – Friday from 7:00 a.m. to 3:00 p.m. only.
However, Saturday Federal Express and UPS shipments will be delivered to the Business Service Center (or) Bell Desk.
Moving boxes from a guest room to a meeting room or from a meeting room to the Business Center is subject to a $1.50 per
box fee. This fee is subject to change.