Regular - City of Eagle Pass

Transcription

City Council
Regular Meeting
January 6, 2015
AGENDA
CITY COUNCIL REGULAR MEETING
TUESDAY, JANUARY 6, 2015, AT 5:30 P.M.
COUNCIL CHAMBERS, CITY HALL BUILDING
100 S. MONROE STREET, EAGLE PASS, TEXAS
ESTABLISHMENT OF QUORUM
MOMENT OF REVERENCE
CITIZENS COMMUNICATIONS AND RECOGNITIONS
PUBLIC HEARINGS
1.
Public hearing on the development of the application for the 2015-2016 Texas Community Development
Block Grant.
MINUTES
2.
Approval of minutes of December 4, and December 16, 2014.
REPORTS
3.
Monthly Departmental
A. Bridge
B. Finance
C. Fire
D. Human Resources
E. Library
F. Main Street Project
G. Municipal Court
H. Parks & Recreation
I. Planning & Building
J. Police
K. Public Works-City Shop-Code Enforcement
L. Tax
CITY MANAGER’S REPORT
4.
Update/Action plan on the Health Inspector position.
5.
Update/Action plan on Economic Development Tools.
6.
Update on Capital Improvement Projects budget allocation.
ORDINANCES
7.
Consideration and possible approval of an Ordinance amending the 2014-2015 budget adopted by
Ordinance No. 2014-16 to appropriate funds to contract a firm to prepare application for the 559
Customs and Border Protection Program; and provide for an effective date.
8.
Second reading of an Ordinance amending the 2014-2015 budget adopted by Ordinance No. 2014-16 to
appropriate funds to hire an engineer for the Carthage Place storm drainage project as part of Texas
Community Development Block Grant Contract No. 713140; and provide for an effective date.
RESOLUTIONS
9.
Consideration and possible approval of a Resolution calling for a City Officers General Election to be held
Saturday, May 9, 2015; establishing procedures; and authorizing, approving and constituting the order
for said election.
10.
Consideration and possible approval of a Resolution of the City of Eagle Pass supporting that the
Construction of Loop 480 be finalized to Texas Highway 277 as well as expansion of Texas Highway 57
and give it an utmost priority in this 84th Legislative session by our State Representative, District 74,
Alonso “Poncho” Nevarez and State Senator District 19, Carlos Uresti.
OTHER BUSINESS
11.
Presentation by Mr. Pete Neilsen from North American Coal Corporation regarding the overview of
project, and economic impact.
12.
Presentation by the firm of Langley and Banack, Inc. on the process for amending the City Charter of the
City of Eagle Pass and possible action regarding same.
13.
Consideration and possible approval of shifting one full-time position to the Automobile Burglary and
Theft Prevention Authority Fund.
14.
Consideration and possible approval of an Interlocal Cooperative Contract between the City of Eagle Pass
and the Texas Department of Public Safety for the purchase of alcohol blood test and/or evidence testing
kits.
15.
Consideration and possible approval of a contract between the City of Eagle Pass and Estrada
Hinojosa and Company for financial advisory services.
16.
Consideration and possible approval of the awarding of bids received for Street Paving, Street Microsurfacing, and Construction and Maintenance Materials.
17.
Discussion and possible action on the update of the Debona Street drainage easement issues as reported
to the City of Eagle Pass Mayor’s office by residents adjacent to said easement and possible action and/or
directives to City Manager regarding same.
18.
Discussion and possible action regarding the possible partnership with Maverick County Commissioner
Precinct # 1 Jerry Morales as reported to the City of Eagle Pass Mayor’s office. In reference to the
construction of drainage retention walls in the Carthage Place subdivision located specifically on Katy
Street alongside the Culvert that feeds rainwater run off into the main canal and possible action and/or
directives to City Manager regarding same.
19.
Discussion and possible action on the drainage concerns as reported to the City of Eagle Pass Mayor’s
Office by Mr. Jose De Luna, regarding possible current and or future damages of real estate property
owned by Mr. Jose De Luna located on Veterans Blvd and Maria del Refugio street related to rain run off
drainage concerns and possible action and/or directives to City Manager regarding same.
20.
Discussion and possible action in authorizing Langley & Banack, Inc. to produce the City of Eagle Pass'
Legislative agenda for the 2015 State of Texas 84th Legislative Session and to work alongside members
of the Eagle Pass-Maverick County delegation committee and respective governing entities. To assure
community needs and concerns with proposed and current legislative state laws.
EXECUTIVE SESSION
21.
Executive session pursuant to Section 551.071, Chapter 551, Texas Government Code – Consultation
with legal counsel regarding Cause No. 14-10-30-191-MCVAJA; City of Eagle Pass, Texas v Alfonso De La
Garza, Individually and D/B/A Los Potrillos Dance Hall, and Norma C. De La Garza filed in the 365th Judicial
District Court, Maverick County, Texas; and possible action in open session regarding same.
22.
Executive session pursuant to Section 551.071, Chapter 551, Texas Government Code – Consultation
with legal counsel regarding the proposed Interlocal agreement and related easements with the
Southwest Texas Junior College for the use of a portion the International Center for Trade parking lot
and adjacent city-owned land for parking, drainage, construction, storage and maintenance; and
possible action in open session regarding same.
23.
Executive Session in matters covered by Section 551.071 & 551.074 of Chapter 551, Texas Government
Code–Consultation with legal counsel and Discussion of Personnel–Evaluation of City Manager, Gloria
Barrientos; possible action in open session regarding same.
ADJOURNMENT
The City Council reserves the right to consider business out of the posted order and the right to adjourn into
executive session to discuss items which are not listed as executive session items but which qualify to be
discussed in closed session under Chapter 551 of the Texas Government Code.
Entrance and parking spaces for disabled persons are available in front of City Hall.
CERTIFICATION
I, the undersigned City Secretary, do hereby certify that the agenda mentioned above was posted on the Bulletin
Board located in the Lobby at City Hall, 100 South Monroe Street, Eagle Pass, Texas, on Wednesday, December
31, 2014 at 4:45 p.m.
Imelda B. Rodriguez
City Secretary
Item
#1
2015-2016 Application

TxCDBG- TX Community Development Block Grant

TDA-Texas Department of Agriculture

HUD-U.S. Department of Housing and Urban
Development

COG-Council of Governments

MRGDC-Middle Rio Grande Development Council

TxCDBG is a biennial grant.

The grant is administered by TDA with
federal funds from HUD

TxCDBG funds are intend to benefit mainly
low-to-moderate income persons.

The objective of these funds is:
 to improve public facilities to meet basic human need
 to improve housing conditions
 to expand economic opportunities by creating or
retaining jobs
 to provide assistance to eliminate conditions
hazardous to public health and of and emergency
nature.

Applications may be submitted for projects
that meet the objectives of the program.

The maximum amount allowed is $800,000
The minimum amount allowed is $25,000


TDA receives and ensures application
compliance with the “Application Guide”.



Once verified, TDA forwards acceptable
applications to the Regional Review
Committees for each established Council of
Governments (COG).
Each regional committee is allocated a
portion of funding.
The committees score and rank each
application based on State and regional
guidelines.

The Middle Rio Grande region is one of a few
in the state that have established a
“Gentlemen’s Agreement” in which each
entity is allocated a specific amount to apply
for in an attempt to allow each entity an
opportunity to receive funding.

Our Regional Review Committee ranks the
applications based on the approved regional
scoring.

For this cycle, the points are awarded as
follows:




Project Type 50 points
Local Effort 10 points
Beneficiaries 10 points
Agreement 50 points

First Priority (50pts)
 Water, Wastewater, Yard Lines, Roads, Streets,
Drainage, Septic Tanks

Second Priority (35 pts)
 Fire Protection Facilities

Third Priority (20 pts)
 Community Centers, Parks and Recreation

Fourth Priority (10 pts)
 All other projects

For the current application cycle, the region
was allocated $1,428,397.

The City was informed by MRGDC that we
can apply for the maximum grant amount
$800,000.

The City must now start the application
process and comply with all requirements.

Step 1
 Hold Public Hearing to allow for discussion on
needs that may be funded through TxCDBG
funding

Step 2
 Develop application based on community needs.

Step 3
 Present application to City Council and authorize
submission by resolution

Step 4
 Publish 5-day notice whereby the City informs the
public of the intent to submit the application in 5
days to allow for public comment and review.

Step 5
 Submit application to the Texas Department of
Agriculture. Due by February 27, 2015 at 5pm.
Item
#2
THE STATE OF TEXAS
COUNTY OF MAVERICK
CITY OF EAGLE PASS
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The City Council of the City of Eagle Pass held its regular meeting on Thursday, December 4, 2014 at
5:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal
notices were duly posted in accordance with the law.
Present: Mayor, Ramsey English Cantu; Mayor Pro Tem, Luis Sifuentes; Council Members, Gloria
Hernandez, Rudy Villalpando.
Absent: William Davis
Staff present: City Manager, Gloria Barrientos; City Attorney Representatives, Heriberto Morales and
Paul Fletcher; Records Management Specialist, Ita A. Cortinas; Comptroller, Jesse Rodriguez; Police
Chief, Alberto Guajardo; Executive Director of Public Works, Hector Chavez; Interim Library Director,
Daniel Chancey; Bridge Director, Mario Diaz; Municipal Court Administrator, Irma Morales; Human
Resources Director, Isabel Perez; Tax Assessor/Collector, Mary Pete Ramirez; Interim Fire Chief, Manuel
Mello; PARD Assistant Director, Rosie Aguirre; Executive Director of Community Development, Brian
Shea; Main Street Manager, Joe Cruz; Senior IS Technician, Lorena Vela; Chief of Staff, Ivan Morua.
With a quorum being present, Mayor, English Cantu called the meeting to order and the City Council
considered the items as follows.
MOMENT OF REVERENCE
Mayor, English Cantu requested the Council and members of the public present to have a moment of
silence as a sign of respect to those who are serving in the military forces and those who have lost their
lives protecting our country.
Mayor, English-Cantu asked if there was anyone in the audience wishing to express their comments on
items which did not appear on the agenda, reminding them at the same time, that although they were
unable to take formal action on such items, they would be glad to take it under advisement.
There were two Citizens Communications submitted from Mr. George Baxter and Mr. Adam Friedman.
Mr. Baxter of the Maverick County Environmental and Public Health Association spoke first, informing
the Council of the current status of an application filed by Dos Republicas with the Texas Commission
on Environmental Quality (TCEQ). Mr. Baxter informed the Council that the Maverick County
Environmental and Public Health Association are being represented by McElroy Sullivan Miller Weber
City Council Regular Meeting
December 4, 2014
Page 2
and Olmstead, a law firm out of Austin, Texas, and invited the City to join them in their proceedings to
oppose the granting of a permit to Dos Republicas, free-of-charge.
Mr. Adam Friedman reiterated what Mr. Baxter had stated and added that Dos Republicas has applied
for a wastewater discharge permit with TCEQ as a second component, needed to proceed with
operations. Dos Republicas has a permit in place but is set to expire in Sept. 2015. They will be seeking
to triple the footprint of the size they’re authorized to discharge from, of roughly 2700 to 6000 acres.
Mr. Friedman also invited the City to be a party at the TCEQ hearing, free of charge.
MINUTES
1.
Approval of minutes of November 4, 2014.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To approve minutes as presented.
Sifuentes
Villalpando
3
0
Davis, and Hernandez
REPORTS
2.
Monthly Departmental
Mayor, English-Cantu asked HR Director, Isabel Perez about when the advertising for Police Dept. and
Fire Dept. vacancies closes. Mrs. Perez replied that they had recently re-advertised and that she is
waiting to see which applicants are selected but HR will continue to receive applications until positions
are filled. Councilman, Sifuentes asked if there were interviews conducted for the Library Director
position. Mrs. Perez advised there hadn’t been any. Mayor, English-Cantu went on to ask about
interviews for Library Director and Operation Manager at the library. Mrs. Perez advised there have
not been interviews but candidates had been selected. Councilman Sifuentes asked if applications were
screened for qualifications before being sent to a Departmental Director to which Mrs. Perez replied
that they are screened but ultimately they are all sent to the Director so they are informed of all those
who expressed an interest in a position. Councilman, Sifuentes expressed a concern that perhaps
screening for qualifications should be done prior to Director being informed, to ensure that the
candidate being chosen has the proper qualifications. Mayor, English-Cantu asked about the Finance
Director position to which Mrs. Perez replied there has not been any applications submitted, possibly
due to an Information Technology (IT) issue. Mayor, English-Cantu stated he would like a notice of some
sort to be put out, informing the Public of such, in order to maintain Equal Opportunity Employer status.
December 4, 2014
Page 3
CITY MANAGER’S REPORT
3.
Oversight Committee Status Report
City Manager, Gloria Barrientos informed Council that the Oversight Committee held a meeting on
November 19, 2014, where they agreed on rules and procedures, the frequency of meetings, which is
the first and second Wednesday of the month, at 4pm, inside the Adelina Roman Conference Room,
City Hall. Five members constitute a quorum, as this is a 9-member committee. On December 2, the
Committee held a workshop, where they toured the Armory with architects, where they discussed
architectural programs and discussion and development of schematic design. Architects are eager to
present information to Council as soon as they have it ready, possibly during the next Regular meeting.
4.
Plan of Action for Plastic Bag Ordinance
City Manager, Gloria Barrientos said that based on an Attorney General summary, made on August 29,
2014, stating that such an ordinance is prohibited by Sub Section 361.096a1 of the Health and Safety
Code, if adopted for solid waste purposes. Whether or not a City adopted such an ordinance for those
purposes would require a factual inquiry beyond the scope of an Attorney General (AG) opinion.
Ordinance should not be adopted based on solid waste but for the protection of animals, environment,
or other factors. Plan of actions/recommendation is to 1) wait and let Court and/or Legislature resolve
matter before adopting ordinance, 2) revise ordinance to fall within discussion of AG opinion, and 3)
consider other options, such as making it voluntary, and/or offering incentives, and encourage
recycling.
At this moment Councilwoman, Gloria Hernandez arrived at said meeting.
Legal Representative, Paul Fletcher stated that the Council will find that the third version of the
ordinance should be amended to comply with AG ruling, in order to present a draft.
5.
Update on Sentry Lane Information
City Manager, Barrientos stated that the cities of El Paso, Hidalgo, Brownsville, and Laredo were
contacted to request information on the number of individuals and vehicles that cross using the Sentry
Lane. The municipalities stated that they did not have that information but perhaps Customs and
Border Protection (CBP) or Capufe, a Mexican agency, might have those numbers. She further stated
that CBP is working on getting the information and that a contact at Capufe is still trying to be located
to see how/if they can help
6.
Update on 559 Program (CBP)
December 4, 2014
Page 4
City Manager, Barrientos stated that there was a meeting with CBP, where they informed on additional
detail needed on how to bring about a plan-of-action for a donation agreement. There was a window
of 60 days to come up with a business plan to meet the criteria being requested. Funding sources need
to be located, as well as how much is the City willing to contribute. They have been meeting with CBP
to discuss details, such as peak hours, how much help they think is needed, etc. Expansion plan was
discussed, wherein with newer programs, this could be used as part of a donation agreement. She
further states that there have been no clear answers. They have been searching to see who could
provide a template to get this done, but as of right now, this is not something that can be done in 60
days. Mayor, English-Cantu stated that he would like to see the City utilize their resources, such as the
Border Trade Alliance so the City doesn’t miss out on services or opportunities.
ORDINANCES
7.
Consideration and possible approval of an Ordinance, amending the 2014-2015 Budget, for the
repairs of the parking lot for the Boys and Girls Club of Eagle Pass.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To table item.
Hernandez
Villalpando
4
0
Davis
Due to conflict of interest, Mayor English Cantu stepped out for the following item.
8.
Third and final reading of an Ordinance amending Section 5-32, Article III, Chapter 5 of the Code
of Ordinances of the City of Eagle Pass, Texas, to include Block I Lot 10 & 11 (Portions of Lot 10 &11),
(0.27 Acres), Buena Vista Subdivision (1296 Del Rio Boulevard), within the areas in which the sale of
alcoholic beverages for consumption on the premises is permitted; and providing for an effective date.
Motion:
Moved:
Second:
Ayes:
Nays:
Abstained:
Absent:
To approve Ordinance (2014-22) on third and final reading.
Villalpando
Hernandez
3
0
English-Cantu
Davis
Mayor, English-Cantu resumed his seat, and proceeded with the meeting.
December 4, 2014
Page 5
RESOLUTIONS
9.
Consideration and possible approval of a Resolution appointing Members to the Building Codes
Council of the City of Eagle Pass.
Motion:
To approve Resolution No. 2014-35R appointing Mario Aranda (Place 1), Francisco
“Paco” Mondragon (Place 2), Jose M. “Chema” De Luna (Place 3), Roger Rodriguez (Place 4) and Ricardo
Medina (Mayor).
Moved:
Sifuentes
Second:
Villalpando
Ayes:
4
Nays:
0
Absent:
Davis
10. Consideration and possible approval of a Resolution of the City Council of the City of Eagle Pass,
Texas, authorizing the City Manager to determine the method of purchase for the procurement of
goods and /or services that provides the best value for the Municipality.
An extensive discussion ensued, in which Mayor, English-Cantu expressed concerns with policy in which
the City Manager is able to determine the method of purchase for any matter, in general. He would
like to see something more concrete, an actual policy. City Manager, Barrientos assured the Council
that this is a policy lifted from State Code and the method being presented is to expedite the process
in a timelier manner.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To approve Resolution No. 2014-36R as presented.
Sifuentes
Villalpando
2
2
Davis
Motion does not pass.
11.
Consideration and possible approval of a Resolution of the City Council of the City of Eagle Pass,
Texas, authorizing the use of competitive sealed proposals as the method of purchase that provides
the best value to the municipality for the construction services related to the historic public library
expansion and renovation project.
Motion:
Moved:
To approve Resolution No. 2014-37R as presented.
Villalpando
December 4, 2014
Page 6
Second:
Ayes:
Nays:
Absent:
Sifuentes
4
0
Davis
12. Consideration and possible approval of a Resolution appointing a Member to the Planning and
Zoning Commission of the City of Eagle Pass.
Motion:
To approve Resolution No. 2014-33R appointing Marcos Villalpando (Place 2) and Juan
Antonio Sifuentes (Place 4).
Moved:
Villalpando
Second:
Sifuentes
Ayes:
4
Nays:
0
Absent:
Davis
OTHER BUSINESS
13.
Discussion and possible action on billboard advertisement for publicity for the City of
Eagle Pass through Room Occupancy Tax Funding.
Mayor, English-Cantu asked why this item was being brought to City Council and not to the
Room Tax Committee, as has been done, previously, in which Legal Representative, Paul
Fletcher advised he would address during Executive Session.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To table item and discuss this item in Executive Session.
Sifuentes
Hernandez
4
0
Davis
14.
Consideration and possible action regarding the Stonegarden Grant and the award letter
notifying of approval of funds for overtime and equipment for the Police Department and authorizing
City Manager to execute all grant documentation.
Police Chief, Alberto Guajardo addressed the Council, stating the areas of coverage, being Bridge 2, the
Water Treatment Plant, among other sectors adjacent to the City and Border.
Motion:
Moved:
To approve grant and award letter.
Hernandez
December 4, 2014
Page 7
Second:
Ayes:
Nays:
Absent:
Villalpando
4
0
Davis
15.
Consideration and possible award of Request for Qualifications (RFQ) 2014-007 Professional
Engineering Services “As Needed” for Projects.
City Manager, Barrientos advised the Council that Administration recommended the for Civil
Engineering the firms of Freese and Nichols and Crane Engineering; for Geotechnical and Soil
Scientist Services Group the firm of Arias and Associates Inc., and RABA Cistner Consultants,
Inc.; for environmental scientist services group the firm RABA Cistner Consultants, Inc.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To approve the selection of above-mentioned firms and allow City Manager to negotiate
projects with a cost of less than $50,000 for their engineering services.
Sifuentes
Hernandez
4
0
Davis
16.
Consideration and possible approval of a Memorandum of Understanding with AEP Texas
regarding CitySmart, Commercial Solutions & SCORE Programs.
City Manager, Barrientos noted that there is a slight error on the contract; date of completion says
2014, should say 2015.
Motion:
To approve Memorandum of Understanding, with the correction of the date-ofcompletion to be November 30, 2015.
Moved:
Villalpando
Second:
Sifuentes
Ayes:
4
Nays:
0
Absent:
Davis
EXECUTIVE SESSION
The Council adjourned into executive session at 7:14 p.m. to consider items below and reconvened in
open session at 9:15 p.m. to take action as noted below.
December 4, 2014
Page 8
13.
Discussion and possible action on billboard advertisement for publicity for the City of Eagle Pass
through Room Occupancy Tax Funding.
Motion: Authorize Room Tax Committee to negotiate and enter into a contract for billboard
advertisement for publicity for the City of Eagle Pass.
Moved:
Sifuentes
Second:
Villalpando
Ayes:
4
Nays:
0
Absent:
Davis
17.
Executive session pursuant to Section 551.071, Chapter 551, Texas Government Code –
Consultation with legal counsel regarding Economic Development Administration (EDA) update and
possible action.
No action taken on this item.
18.
Consultation with legal counsel regarding Cause No. 13-09-28850-MCV; City of Eagle Pass, Texas v.
Benjamin Martinez and Maria Isabel Berchelmann Martinez; filed in the 293rd Judicial District Court,
Maverick County, Texas; and possible action in open session regarding same.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To authorize Administration to negotiate agreement as discussed in Executive Session.
Sifuentes
Villalpando
4
0
Davis
19.
Executive Session on matters covered by Section 551.071 & 551.072 of Chapter 551, Texas
Government Code–Consultation with legal counsel and deliberate the purchase, exchange, lease or
value of real property offered by Union Pacific Railroad and possible action in open session regarding
same.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To authorize City Manager to negotiate agreement as per discussion in Executive
Session.
Hernandez
Villalpando
4
0
Davis
December 4, 2014
Page 9
20.
Consultation with legal counsel regarding Cause No. 14-10-30-191-MCVAJA; City of Eagle Pass, Texas v
Alfonso De La Garza, Individually and D/B/A Los Potrillos Dance Hall, and Norma C. De La Garza filed in
the 365th Judicial District Court, Maverick County, Texas; and possible action in open session regarding
same.
No action on this item.
21.
Consultation with legal counsel regarding various litigation cases involving the Dos Republicas mine
under Cause Nos. 14-03-29339-MCVAJA & 14-03-29340, Dos Republicas Coal Partnership vs. David
Saucedo as Floodplain Administrator and County Judge of the Maverick County Commissioners Court,
et. al; In the 293rd & 365th Judicial District Courts of Maverick County, Texas; & Cause No. D-1-GV-13000416, City of Eagle Pass & The Maverick County Hospital District vs. Railroad Commission of Texas;
In the 261st Judicial District Court, Travis County, Texas; possible action in open session regarding same.
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To authorize Administration to negotiate agreement as per discussion in Executive
Session.
Hernandez
Villalpando
4
0
Davis
22.
Consultation with legal counsel regarding the Public Safety Building Complex Oversight Committee
Status Report; and possible action in open session regarding same.
No action taken on this item.
23.
Executive Session pursuant to Section 551.071, Chapter 551, Texas Government Code –
Consultation with legal counsel regarding legal issues on contemplated litigation regarding Dos
Republicas Coal Partnership’s Application and Intent to Obtain Water Quality Permit Amendment and
Renewal Permit No. WQ0003511000 pending before the Texas Commission on Environmental Quality;
and possible action in open session regarding the same.
Motion:
Moved:
Second:
To approve the proposed agreed injunction negotiated by the City’s legal counsel and
authorize the City Manager to execute the same.
Hernandez
Villalpando
December 4, 2014
Page 10
Ayes:
Nays:
Absent:
4
0
Davis
24.
Executive Session in matters covered by Section 551.071 & 551.074 of Chapter 551, Texas
Government Code–Consultation with legal counsel and Discussion of Personnel–Evaluation of City
Manager, Gloria Barrientos; possible action in open session regarding same.
Mayor, English-Cantu suggested this item be table, as he think it best to have all of Council present to
discuss this issue.
Motion:
To table item.
Moved:
Hernandez
Second:
Villalpando
Ayes:
4
Nays:
0
Absent:
Davis
ADJOURNMENT
Motion:
Moved:
Second:
Ayes:
Nays:
Absent:
To adjourn.
Sifuentes
Hernandez
4
0
Davis
ATTEST:
______________________________
Ramsey English Cantu
Mayor
______________________________
Ita A. Cortinas
Records Management Specialist
THE STATE OF TEXAS
COUNTY OF MAVERICK
CITY OF EAGLE PASS
)(
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)(
The City Council of the City of Eagle Pass held a special meeting on Tuesday, December 16, 2014
at 5:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All
legal notices were duly posted in accordance with the law.
Present: Mayor Ramsey English Cantu; Mayor Pro Tem Luis Sifuentes, Council Members; Gloria
Hernandez, William Davis and Rudy Villalpando
Absent: None
Staff present: City Manager, Gloria Barrientos; City Attorney Representative, Brian Narvaez; City
Secretary, Imelda B. Rodriguez; Comptroller, Jesse Rodriguez; Executive Director of Public Works,
Hector Chavez; Police Chief, Alberto Guajardo; Bridge Director, Mario Diaz ; Municipal Court
Director, Irma Morales; Interim Library Director, Daniel Chancey; Human Resources Director,
Isabel Perez; Tax/Assessor Collector, Mary Pete Ramirez; PARD Director, Jorge Sanchez; Executive
Director of Community Development, Brian Shea; Main Street Manager, Joe Cruz; Chief of Staff,
Ivan Morua
With a quorum being present, Mayor English Cantu called the meeting to order and the City
Council considered the items as follows.
MOMENT OF REVERENCE
Mayor, English Cantu requested the Council and members of the public present to have a
moment of silence as a sign of respect to those who are serving in the military forces and those
who have lost their lives protecting our country.
Mayor, English Cantu asked if there was anyone in the audience wishing to express their
comments on items which did not appear on the agenda, reminding them at the same time, that
although they were unable to take formal action on such items, they would be glad to take it
under advisement.
ORDINANCES
1.
Consideration and possible approval of an Ordinance amending the 2014-2015 budget
adopted by Ordinance No. 2014-16 to appropriate funds for Texas Community Development
City Council Special Meeting
December 16, 2014
Page 2
Block Grant Contract No. 713140 Carthage Place storm drainage; and providing for an effective
date.
City Manager, Barrientos advised the Council that CDBG has a cap on the line item and additional
funding is required for this particular line item. Due to time restraints Administration is
requesting to have this budget amendment approved.
In response to a question posed by Councilmember, Villalpando regarding location, City Manager
responded that this project is for the Carthage Place.
City Manager, Barrientos clarified to the Council to disregard the ordinance with the redline
additions and consider the clean copy of ordinance provided along with the exhibit.
Motion:
Moved:
Second:
Ayes:
Nays:
To approve Ordinance on first reading.
Villalpando
Davis
5
0
RESOLUTIONS
2.
Consideration and possible approval of a Resolution of the City Council of the City of Eagle
Pass, Texas, designating an alternate signatory for the certifying environmental official on Texas
Community Development Block Grant Contract No’s. 7214007 and 713140.
City Manager, Barrientos advised the Council that this resolution is to authorize the Executive
Director of Public Works to be the authorized person to sign the documents with CDBG on the
environmental aspect. She then stated that Mr. Hector Chavez, Mr. Jesse Rodriguez, Mr. Brian
Shea and Mr. Isaak Ruiz were recently certified with the Environmental Certification.
Administration is requesting to have Executive Director of Public Woks be authorized to sign on
the CDBG any document having to do with the environmental.
Mayor Pro Tem, Sifuentes suggested to have alternate for signatures in case the Executive
Director of Public Works (Mr. Hector Chavez) is not available. He suggested to add the Executive
Director of Community Development (Mr. Brian Shea).
Legal Counsel, Narvaez recommended to Council to add a sentence to Section 1 to read as
follows: In the event the Executive Director of Public Works is unavailable then the Executive
Director of Community Development is authorized to sign in his place.
Motion: To approve Resolution No. 2014-39R with addition recommend by Legal Counsel as
stated above.
December 16, 2014
Page 3
Moved:
Second:
Ayes:
Nays:
Davis
Villalpando
5
0
OTHER BUSINESS
3.
Consideration and possible approval of the engineering contract with LVN for Texas
Community Development Block Grant Contract No. 713140 Carthage Place storm drainage
to be executed and negotiated by City Manager.
City Manager, Barrientos clarified to Council a correction from LVN to LNV, she than
requested to authorize City Manager to execute the contract with LNV. This contract has
already been negotiated and has been reviewed by legal counsel.
Councilmember, Hernandez requested a copy of the contract to view and make a decision.
In response to a question posed by Mayor Pro Tem, Sifuentes regarding the deadline for
this grant, City Manager Barrientos stated that the deadline is within 45 days.
Motion:
Moved:
Second:
Ayes:
Nays:
To authorize City Manager to execute contract with LNV.
Sifuentes
Davis
5
0
4.
Consideration and possible approval to authorize City Manager to utilize funds from
the Contingency Fund to contract a firm to prepare application for the 559 Customs and Border
Protection program for the City of Eagle Pass and authorize City Manager to negotiate and
execute contract with the best qualified agency.
City Manager, Barrientos advised the Council that they are preparing a Request for
Qualifications (RFQ) for bid. She then stated that currently the funding for this was not
budgeted and Administration is requesting to use Contingency Funds. She also stated in
order to utilize these funds it would have to be considered an emergency declared by
Council. Mrs. Barrientos reiterated to Council this is only an RFQ to contract a firm to
prepare application for the 559 CBP Program. She then stated that the application for this
program is due on December 23, 2014.
In response to a question posed by Councilmember, Villalpando regarding the projected
December 16, 2014
Page 4
cost, Mrs. Barrientos stated it would be under $50,000 just to prepare application and if
the City were to get selected and approved we would have to secure funding for the
overtime or additional infrastructure required or requested.
After a minor discussion regarding funding for application process and more information
on the CBP 559 Program by consensus the Council agreed to table item and recommended
Administration to bring back potential funding sources to fund this program and RFQ
process for firm to prepare application.
City Manager, Barrientos clarified that the funding would be for the RFQ process of the
firm to prepare application only to be present at the next City Council meeting.
Mayor English Cantu then stated Administration should also begin the process of looking
for funding for the 559 Program also.
Motion:
To table item and recommend to Administration to bring back potential
funding sources for RFQ process of firm to prepare application.
Moved:
Villalpando
Second:
Hernandez
Ayes:
5
Nays:
0
ADJOURNMENT
Motion:
Moved:
Second:
Ayes:
Nays:
To adjourn.
Hernandez
Sifuentes
5
0
ATTEST:
______________________________
Mayor
______________________________
Imelda B. Rodriguez
City Secretary
Item
#3
Year
2015
Revision
6
Fund
10
CITY OF EAGLE PASS
Monthly
Financial
Analysis-November 2014
MONTH
11
Y-T-D OVERVIEW
The month of November represents 16.67% of our fiscal year.
SELECTED STATISTICS GENERAL FUND
BUDGET STATUS FUNDS AS INDICATED
General Fund Cash and Investments
#NAME?
** Note: Regular bank account pays higher interest than investments. ( CD's, etc.)
INVESTMENTS
None
Budget
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
Collected
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
% of Budget
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
$
-
Allocation
$ 12,899,699
800,301
$ 13,700,000
2004 & 2007 Bonds
Interest Earned
Expenses
#NAME?
$
13,234,890
#NAME?
#NAME?
#NAME?
#NAME?
Balance
#NAME?
#NAME?
#NAME?
%
#NAME?
#NAME?
#NAME?
% Received/
Prior Year Recv/
Spent to Date Spent to Date
Spent to Date
General Fund
Revenue
#NAME?
#NAME?
#NAME?
#NAME?
Expenditures
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
Previous Year Previous Year YY-to-D
Bridge
to-D %
#NAME?
#NAME?
Revenue
#NAME?
#NAME?
#NAME?
Expenses
#NAME?
#NAME?
#NAME?
Debt Service
#NAME?
#NAME?
#NAME?
Transfer to G/F
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
Environmental and Solid Waste Fund
Capital Improvement Projects Fund
Project
CIP through 2011
Library CIP 2012
Received/
Budget
REVENUE STATUS- GENERAL FUND
Sales Tax
International Bridge
Property Tax
Franchise Receipts
Fines & Forfeitures
Ambulance Service
Current
Revenue
#NAME?
#NAME?
#NAME?
#NAME?
Expenses
#NAME?
#NAME?
#NAME?
#NAME?
Room Tax
Revenue
Expenditures
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
#NAME?
Library
Capital Improvement Projects Fund 2013
Project
Street Maintanance
Street Reconstruction
Allocation
Interest Earned
$ 1,000,000 $
762 $
1,300,000
989
Parks & Buildings
4,660,000
3,545
Drainage
Issue Cost
1,300,000
129,111
8,389,111 $
989
6,383 $
$
Expenses
Balance
972,728 $
28,034
2,232,817
(931,828)
435,967
8,210
121,205
3,770,926 $
%
97.20%
171.62%
4,227,579
1,292,780
7,906
4,624,471
Revenue
Transfer In - G/F
Expenditures
9.35%
0.63%
93.88% Payroll
44.95% Accounts Payable
Monthly Expenses
#NAME?
$ 1,547,750
Debt Service Payments
Capital Improvement Projects Fund 2012
Project
CIP 2012
Issue Cost
Allocation
$
Interest Earned
3,600,000 $
75,000
3,675,000 $
$
6,717 $
6,717 $
Expenses
2,158,387 $
69,300
2,227,688 $
Balance
1,448,330
5,700
1,454,029
Series
2012
2005
59.84%
92.40%
60.62%
Principal
4,870,000
2,531,000
Interest
986,550
590,954
Total
5,856,550
3,121,954
Paid by
City
ICT
1,528,300
10,185
1,379,048
6,998,300
430,185
5,499,048
City
MSW
City
534,380
2,895,380
City
1,170,063
4,565,063
3,399,431
11,899,431
9,598,911 $ 41,265,911
City
City
2007 CO Refunding
Public Property CO
2010 CO Refunding
2010
2008
2011
5,470,000
420,000
4,120,000
Combo Tax & Limited
2011
2,361,000
Combo Tax & Limited
Combo Tax & Limited
Total Debt
2012
2013
$
3,395,000
8,500,000
31,667,000 $
Current Fiscal Year Debt Service
Payments for:
2012
375,000
151,250
526,250
2005
208,000
98,294
306,294
2010
2008
2011
2011
2012
2013
Total Debt Serivce Payments
$
330,000
420,000
205,000
155,000
140,000
345,000
2,178,000 $
203,550
10,185
148,648
68,733
115,710
283,000
1,079,369 $
533,550
430,185
353,648
223,733
255,710
628,000
3,257,369
#NAME?
%
Debt as of 11/30/2014 (Exclusive of Water Works Debt)
Name
2003 CO Refunding
Combo Tax & Limited
$
TOTAL
City
ICT
City
MSW
City
City
City
Department
Golf Course
Capital Purchases for the Month of November
Description
Golf Course Irrigation System
$
Amount
24,800
EAGLE PASS FIRE DEPARTMENT
MONTHLY ACTIVITY REPORT
The following report shows Fire and EMS Runs for the City and County.
As well, you will find revenues for: Records, Ambulance and Fire Inspection
Services.
Fire Runs as of 11/20/2014-12/23/2014
EMS Runs as 11/20/2014-12/23/2014
City Fire Runs
Maverick County Fire Runs
City Ambulance Runs
Maverick County Ambulance Runs
Total
21
9
242
126
398
11/20/2014-12/23/2014
Collections
Records
1.10
Fire Inspections
Collected
620.00
Eagle Pass Fire Department
Monthly Reports
CALL LOCATIONS BY MONTH
Map Page
CITY
COUNTY
JAN
304
62%
184
37%
FEB
315
67%
155
32%
MAR
379
69%
166
30%
APR
305
65%
164
34%
MAY
281
60%
185
39%
JUN
277
60%
183
39%
JUL
332
66%
166
33%
AUG
299
65%
160
34%
SEP
259
60%
166
39%
OCT
302
60%
194
39%
NOV
303
64%
168
35%
DEC
235
65%
123
34%
TOT
3591
64%
2014
35%
RESPONSE TIMES PER MONTH (minutes)
JAN FEB MAR APR MAY JUN
Unit Status
Dispatch 6
5
5
6
5
6
Location
Location - To
14 14
14
16
15
14
Hospital
To Hospital 7
7
7
8
7
8
At Hospital
At Hospital 40 42
43
39
39
43
In Service
Location - At
20 21
21
22
21
22
Hospital
Dispatch - At
27 27
28
29
28
29
Hospital
Dispatch - In
51 52
56
56
52
57
Service
JUL AUG SEP OCT NOV DEC AVG
6
6
6
6
5
6
6
14
14
14
14
14
15
14
7
8
8
8
8
8
8
42
41
41
43
42
41
41
21
21
22
21
21
22
21
28
28
29
28
28
29
28
56
54
56
55
56
57
55
Incident Reports By Census Tract
Page 1 of 1
Monthly Report 11/20/2014-12/23/2014
Census Tract:
CITY
Incident #
5366
5556
5656
537814
537914
540514
540614
541514
542014
548914
549114
559714
563614
565814
567214
567414
569014
585914
586514
590914
592814
Exp #
Incident Date and Time
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
11/20/2014 2:36:03AM
12/1/2014 9:39:24PM
12/7/2014 3:29:53PM
11/20/2014 8:18:06PM
11/20/2014 8:57:35PM
11/22/2014 8:29:47AM
11/22/2014 10:00:39AM
11/23/2014 2:57:15AM
11/23/2014 12:14:23PM
11/27/2014 9:55:49PM
11/28/2014 12:26:51AM
12/4/2014 12:45:28PM
12/6/2014 1:45:04PM
12/7/2014 5:06:40PM
12/8/2014 12:04:27PM
12/8/2014 7:21:21PM
12/9/2014 1:43:03PM
12/18/2014 7:11:08PM
12/19/2014 4:37:24AM
12/21/2014 4:38:04PM
12/22/2014 9:34:09PM
Incident Type
531
445
735
550
422
700
132
463
700
160
500
111
100
531
745
611
351
500
651
381
111
Smoke or odor removal
Arcing, shorted electrical equipment
Alarm system sounded due to malfunction
Public service assistance, other
Chemical spill or leak
False alarm or false call, other
Road freight or transport vehicle fire
Vehicle accident, general cleanup
False alarm or false call, other
Special outside fire, other
Service Call, other
Building fire
Fire, other
Smoke or odor removal
Alarm system sounded, no fire - unintentional
Dispatched & canceled en route
Extrication of victim(s) from building/structure
Service Call, other
Smoke scare, odor of smoke
Rescue or EMS standby
Building fire
Total For This Census Tract:
21
Census Tract:
COUNTY
Incident #
546214
548314
562614
566414
577114
580014
584014
586614
588714
Exp #
Incident Date and Time
0
0
0
0
0
0
0
0
0
11/26/2014 1:37:06PM
11/27/2014 4:54:09PM
12/5/2014 7:43:16PM
12/7/2014 3:54:48PM
12/14/2014 6:33:39AM
12/15/2014 3:01:36PM
12/17/2014 4:25:34PM
12/19/2014 5:23:50AM
12/20/2014 1:06:01PM
Incident Type
300
151
121
444
600
412
440
500
743
Rescue, emergency medical call (EMS) call, other
Outside rubbish, trash or waste fire
Fire in mobile home used as fixed residence
Power line down
Good intent call, other
Gas leak (natural gas or LPG)
Electrical wiring/equipment problem, other
Service Call, other
Smoke detector activation, no fire - unintentional
Total For This Census Tract:
Print Date:
12/23/2014
Grand Total:
9
30
Monthly Totals
Fire Marshal's Office
FY13-14
Fire Inspections
Investigations
Noncriminal
Criminal
Fire Prevention ect.
Citations Issued
Arrests
FY14-15
Fire Inspections
Investigations
Noncriminal
Criminal
Citations Issued
Arrests
Oct.
Nov.
Dec.
Jan.
Feb
Mar.
Apr.
May
June
July
Aug.
Sept.
TOTAL
60
1
1
0
14
0
0
65
0
0
0
9
0
0
25
7
5
2
2
0
0
60
8
8
0
0
0
0
60
1
1
0
0
0
0
65
1
1
0
4
1
0
66
1
0
1
0
0
0
33
0
0
0
1
0
0
126
5
3
2
0
0
0
117
4
4
0
1
0
0
119
8
2
6
0
0
0
111
907
36
25
11
31
1
0
Oct.
Nov.
Dec.
Jan.
Feb
Mar.
Apr.
May
June
July
Aug.
Sept.
TOTAL
85
4
4
0
28
0
0
30
1
1
0
0
0
0
78
2
2
0
0
0
0
193
7
7
0
28
0
0
140
120
Fire Inspections
Investigations
Noncriminal
Criminal
Citations Issued
100
80
60
40
Arrests
20
0
Oct.
Nov.
Dec.
Jan.
Feb
Mar.
Apr.
May
June
July
Aug.
Sept.
80
70
Fire Inspections
Investigations
Noncriminal
Criminal
Citations Issued
60
50
40
30
20
10
0
Oct.
Nov.
Dec.
Jan.
Feb
Mar.
Apr.
May
June
July
Aug.
Sept.
Arrests
Training Officer
Reporting period: Dec, 2014
Objective
Fire Academy On-line
Training division
EMT-Cadets
Explanation
Progress
2 cadets were registered on the online fire academy with Training
Division.
Jesus Jaime Garcia EMT-P ch-36
Gilberto Belmonte EMT-B
The cadet is attending an EMT-Basic
course at Del Rio TX.
The cadets will graduate on December
2014
Department Stats
All uniform staff is participating in
the program to include
administration staff.
Luis Barrientos
CE Solution 2014 program
This week
This year
Exams
981
CEUs
1777.0
Training Officer
Objective
Explanation
Progress
Scott S.C.B.A. training
The Fire Department Vol. were given
a 2 hour presentation on the lattes
fire equipment for the department
A total of 6 members participated.
CE Solution 2014 program
National Traffic Incident
Management
The following training assignment
were assign
Looking Beyond the Obvious –EMS
Run Reports- EMS
Effective Forcible Entry- Fire
Training was cancelled due to the
warehouse fire on Kifuri ST.
All uniform staff is to complete
the training by the end of the
month.
The training will be re-schedule for
Feb. 2015
Training Officer
Objective
Explanation
Everbrige Mass Notifications System
The department administration staff
has been receiving training and also
completing assign training of the
mass notification system.
Progress
HUMAN RESOURCES MONTHLY REPORT
December 2014
CURRENT EMPLOYEES
Full Time
Part time
Total
291
80
371
EXISTING ADVERTISED VACANCIES
Position
Department
Library Director
Library
Library Operations Manager
Library
EMT (Temp)
Fire
Police Officer
Police
Communications Operator
Police
Records Specialist
Police
Finance
Exec. Dir of Finance & Bus.
PERSONNEL ACTIVITY
New Hires
No.
1
1
10
4
1
1
CLOSED ADVERTISED VACANCIES
Dept.
Position
Custodian
Bridge
Toll Collector - Temp
Bridge
Communications Operator
Police
DEA-Task Force Officer
HIDTA
Police Officer
Police
Firefighter/EMT
Fire
Firefighter/EMT
Fire
Administrative Assistant
PW
No.
1
3
1
5
10
5
1
Status
Closed 12/22/14
Closed 12/22/14
Pending recomm.; Re-adv.
Pending dept. recomm.
Pending recomm.; Re-adv.
5 selected; Re-adv.
Pending agility test
Interviews held 5/30/14 - Dept
requested new apps - app
deadline 6/20, pending
interview date
FY
YTD FY Current
2013-14 2014-15 Month
87
7
1
Change of Status
Part time to full time
4
6
1
Full time to part time
0
0
0
Interim/ Temporary
2
2
1
Demotion
1
0
0
Promotion
15
1
0
Dept. to Dept.
5
1
0
Total Change of Status
27
10
2
Resignation
42
9
6
Retirement
13
0
0
Termination
26
2
0
Total Separations
81
11
6
FY
2013-14
YTD FY
2014-15
Current
Month
On-the-Job Injuries
83
22
6
Medical Attention Received (Current):
1
Property Damage Report
23
8
1
Medical Attention Received (YTD):
8
Separations
INSURANCE CLAIMS
Events/ Trainings
TMRS Presentation
Door Decorating Contest
Benefits Presentation
Employee Awards
ON-THE-JOB INJURIES
FY 2014-15
Date
Summary
12/4/2014
12/5/2014
12/9/2014
12/13/2014
TMRS provided retirement information to employees
Annual holiday door decorating contest for departments
Aetna, Guardian, AirEvac, Eyetopia, Allstate, & Aflac provided coverage info to employees
Years of Service and Employee of the Year awards presented during Christmas Dance
MUNICIPAL COURT 2014-2015 YEARLY REPORT
MONTH
CASES
MAGIST.
NO
NO
EXPIRED
PUBLIC
EXPIRED
CASES
FAIL. TO
APPEAR/
WARRANTS
ISSUED
FILED
JUV.
ADULTS
D. L.
INSUR.
L. PLATES
INTOX.
M.V.I.
ADJUDICATED
VPTA
OCT
449
0
83
33
52
6
25
25
468
77
NOV
341
1
38
49
50
0
14
24
337
48
790
1
121
82
6
39
49
805
125
REVENUES
REVENUES
CITY
STATE
COLLECTED
UP-TO-DATE
$33,878.40
$21,685.20
$55,563.60
$55,563.60
108
$25,839.03
$15,095.35
$40,934.38
$96,497.98
254
$59,717.43
$36,780.55
$96,497.98
$96,497.98
146
TOTAL REVENUES
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
Totals
102
MUNICIPAL COURT 2014-2015 YEARLY REPORT
MONTH
METERS
REVENUES REVENUES
PARKING PARKING TICKETS
TICKETS TICKETS COLLECTION COLLECTION COMBINED UP-TOPAID
DATE
FILED
OCTOBER
275
117
$798.55
$10,264.03
$11,062.58
$11,062.58
NOVEMBER
175
85
$832.00
$7,129.66
7,961.66
$19,024.24
$1,630.55
$17,393.69
$19,024.24
$19,024.24
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
JULY
AUGUST
SEPTEMBER
TOTALS
450
202
Parks and Recreation Department
December 2014
Eagle Pass Parks & Recreation Department
Monthly Report
December 2014
Department Highlights:
The month of December started off with the traditional Tree Lighting Ceremony at the San Juan Plaza. The
following day, we had the 5K Jingle Bell Fun Run/Walk. We have also started the Boys & Girls Basketball
League with a total of 99 teams which, for us, is a new record.
The last “Oldies But Goodies” Dance of the year brought in over 120 attendees. We were able to obtain
sponsorships for both food and gifts that were raffled among the participants.
We look forward to the multiple activities we aspire to accomplish this New Year with renewed vigor and
optimism.
December 2014
Athletic Programs
2013-14
2014-15
Athletic Programs
Youth
820
Adult
Youth
889
Adult
Jingle Bell 5K
17
3
24
Coaches Meetings
4
892
24
Basketball
Total
820
21
2013-14
Registered Participants -Athletics
1200
1000
800
600
400
Youth
Adult
200
0
OCT
DEC
OCT
NOV
DEC
Youth
732
1004
820
Adult
160
282
21
FEB
JAN
FEB
APR
MAR
JUN
APR
AUG
MAY
JUN
JUL
AUG
SEPT
December 2014
2014-15
Registered Participants -Athletics
1200
1000
800
600
400
Youth
Adult
200
0
OCT
JAN
OCT NOV DEC
Youth
887
1076
892
Adult
150
318
24
JAN
APR
JUL
FEB MAR APR
MAY
JUN
JUL
AUG SEPT
Community Center Visits
Centers
MPC
San Luis
Roy P.
Loma
2013-14
Youth
Adult
221
296
286
240
803
2014-15
Youth
Adult
291
228
153
237
284
468
674
485
194
Benavidez
Total
December 2014
2013-14
2,000
1,500
1,000
Youth
Adult
500
0
OCT
NOV
DEC
Youth 1,083
884
803
425
468
Adult
565
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG SEPT
2014-15
2000
1500
1000
Youth
Adult
500
0
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG
Youth
771
831
674
Adult
678
649
485
SEP
T
December 2014
PARD Revenue
Fees
2013-14
2014-15
$15,000
$18,739.75
MPC
Participants
Adult Athletics
$150
San Juan Plaza
Lights
Misc.
$127
Parks
Stage rental
Ball field rental
Concession Stand
Total
$137
$15,277
$18,876.75
December 2014
Vehicle Usage
Unit
Year
Make
Model
Starting Reading
Current Odometer Reading
Miles
Driven
733
1997
Dodge
Ram 1500
128,045
Surplus
NA
590
1996
Ford
F-150
105,784
Surplus
NA
751
2003
Ford
F-150
99,099
99,407
308
755
2003
Ford
Crew Cab
74,630
City Shop
750
2003
Ford
F-150
91,777
City Shop
671
1999
Ford
F-150
Odometer not working
N/A
661
1999
Ford
F-150
Surplus not working
N/A
756
2003
Ford
E-350
86,663
86,764
101
852
2007
Ford
E-250
35,674
35,938
264
659
1999
Ford
Expedition
Odometer not working
N/A
730
1999
Ford
F-150
229,805
230,378
573
871
2007
Ford
F-150
54,744
55,034
290
872
2007
Ford
F-150
78,613
79,258
645
926
2011
Ford
F-150
20,821
20,909
88
936
2012
Ford
F-150
7,865
7,968
103
937
2012
Ford
F-150
11,672
11,918
246
938
2012
Ford
F-150
24,293
24,809
516
982
2014
Ford
F-150
1,128
1,430
302
983
2014
Ford
F-150
1,191
1,517
326
984
2014
Ford
F-150
1,478
1,765
287
December 2014
International Center for Trade Revenue
2013-2014
2014-2015
$20,000
$15,000
$10,000
$5,000
$0
OCT
NOV
DEC
2013-2014 $5,300 $9,350 $7,900
2014-2015 $5,100. $6,581 $12,963
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
December 2014
Date
Event
Room
Hours
Rental Rate Rate Paid
4-Dec
Training
East Room
9
$ 1,100.00 $
5-Dec
Performance Practice
BR Opt. 1
2
$
5-Dec
Christmas Party
West Room
5
6-Dec
Picture Session
East Room - Opt. 2
6-Dec
Black & White Dance
6-Dec
MD
Refund
Total
-
$
-
$
-
262.50 $
262.50
$
-
$
-
$
925.00 $
925.00
5
$
400.00 $
BR Opt. 1
6
Christmas Party
West Room
8-Dec
Job Fair
10-Dec
City Sponsored
$
262.50
$ 250.00 Pending
$
925.00
400.00
$ 150.00 Pending
$
400.00
$ 1,600.00
$ 1,600.00
$ 250.00 Pending
$
1,600.00
6
$ 1,000.00
$ 1,000.00
$ 250.00 Pending
$
1,000.00
BR Opt. 3
10
$ 1,350.00
$ 1,350.00
$
$
1,350.00
Christmas Party
BR Opt. 1
6
$ 1,600.00
$ 1,600.00
$ 250.00 Pending
$
1,600.00
10-Dec
Christmas Party
West Room
6
$ 1,000.00
$ 1,000.00
$
Pending
$
1,000.00
13-Dec
Christmas Party
BR Opt. 1
6
$ 1,600.00
$ 1,600.00
$ 250.00 Pending
$
1,600.00
19-Dec
Christmas Party
West Room
6
$ 1,000.00
$ 1,000.00
$ 250.00 Pending
$
1,000.00
20-Dec
50th Anniversary
West Room
5
$
925.00
$ 250.00 Pending
$
925.00
26-Dec
Wedding
BR Opt. 2
5
$ 1,300.00
$ 1,300.00
$ 150.00 Pending
$
1,300.00
$
12,962.50
925.00 $
-
-
$
-
City of Eagle Pass
Public Works Department
Monthly Report – December 2014
Director: Hector Chavez
I.
STREETS
1. Utilized 250 gals of AEP Primer and 235 tons of Hot Mix Asphalt to do an overlay on Fair Haven
Dr. from Royal Ridge Dr. to the Cul-de-sac. (19,710 sq. ft.)
2. Utilized 350 gals of AEP Primer and 300 tons of Hot Mix Asphalt to reconstruct Meadow Point
Dr. from Bibb Ave to Cul-de-sac. (22,302 sq.)
3. Repaired 600 sq. ft. of the South Texas Dr. Cul-de-sac damage cause by drain discharge.
4. Utilized excavator and two 12 yd. dump trucks to clean all the weeds and brush at the Thorton
Property Detention Pond.
5. Work continues on the south berm of the Thorton Property Detention Pond.
6. Assisted the PARD with equipment and 12 yd. dump trucks to haul trash to the city landfill.
7. Installed 280 lineal ft. and one gate of 6’ chain link fence around the Robert E. Lee Building.
8. Poured a 40’x6’ concrete slab with 30 lineal ft. of curb & gutter on the 100 blk of Richland Dr.
9. Assisted the Recycling Center personal to load 1,042 tires onto a box trailer.
10. Worked on the community gardens and rain harvesting of the shop building.
11. Inspections for the month of Dec.
12. Removed curb and gutter and concrete slab at entrance to Bridge II off Loop 480 in preparation
of construction a wider entrance better access.
13. Begin assisting Maverick County in the preparation of construction plans for a new animal
control facility.
14.
15. Received approval of Environmental performed for Disaster Grant.
16. Received approval from TDA to start construction on Disaster Grant for repairs to be performed
to the Eagle Pass Creek.
A) Alvin Stock - 5
B) M & M Construction 3
C) South Texas Gas - 17
D) Water Works Dept. - 5
E) Public Works Dept. - 37
Number of calls received for service by division:
A.
Vector Control
108
B.
Brush pick-up service
1
C.
Traffic Control
5
D.
Recycling Center
1
E.
Code Enforcement
6
F.
Sweeper
1
G.
Potholes
9
VECTOR CONTROL:
Number of stray animals reported
43
Number of stray animals picked up:
29
Number of animals adopted:
13
Number of animals surrendered:
12
Number of animals euthanized:
5
Number of animal bites reported:
2
Number of citation issued:
1
Number of dead animals picked up:
76
Number of mosquito fogging during the month:
0
Number of Larvacide:
(Control of Mosquito larvae)
0
III.
LANDFILL SITE:
City Properties
Royal Ridge from Bibb to Veterans
Flowers from Buckley to Overpass
Concrete Channel from Yoblanda to Camarinos
Concrete Channel from Camarinos to Veterans
Arroyo from Zacatecas to San Juan
Arroyo from Camarinos to Catrina Circle
Recycling Center
Concrete Channel from Pierce to Comal
Arroyo Next to Food Stamps Building
Arroyo from Zacatecas to Vista Hermosa
Concrete Channel from Bibb to Vista Hermosa
Concrete Channel from Medina to Concho
Concrete Channel from Concho to Trinity
Concrete Channel from Colorado to Arlington
Concrete Channel from Arlington to Memorial
Easement on Kilowatt from Flowers to Bibb
Weeded Lots
491 Jefferson
870 Madison
194 Monroe
199 Monroe
990 Avenue B
Out of Schedules
1021 Anezo
263 Westlakes
1679 Flowers
612 King David
2672 Encino Park
Also have been grinding the brush located at the Truck Route from Cleaning Campaign
Commercial Fee Collected
Toll Fees Collected
TOTAL
$ 5,118.72
$ 163.00
$ 5,281.72
Total cubic yards of construction material received at the Landfill site: 476.38 Cubic Yards
Total cubic yards of brush received at the Landfill Site: 692.64 Cubic Yards
Total cubic yards received at the Landfill Site: 1,169.02 Cubic Yards
IV.
STREET CLEANING:
The downtown area of the City was swept on a daily basis.
The International Bridge was swept twice a month, or as needed.
The street sweepers swept 1135 miles of the City Streets.
The street sweepers collected a total of 360 tons of dirt and debris.
V.
TRAFFIC CONTROL:
New Stop Signs
Paisano Dr. /Rome Marie Dr.
Ceylon/Leona
Calle Santos/Calle Chelo
Calle De los Santos/Calle Santos
Spies/Salonika
El Indio Hwy/Morales Circle
Harold/Harold/Hillcrest
Beverly Hills/Malibu St.
La Konia/Kiriaka
Chorgas/Kiriaka
Stafford/Marion
Cut Branches Obstructing Traffic View
Taft/Florence
Concho/Hidalgo
Trinity/Hidalgo
Brazos/Quarry
Blanco/Quarry
Comal/Clarkson
Olive/Crescent
Evans/George
Ford/Medina
Monroe/Ford
Medina/Second
Ferry/Comal
Maverick/Pecos
*Worked on meters downtown
*Installed a banner by Maverick County Lake
*Made Sign for Landfill
VI.
RECYCLING CENTER:
OCC
White Paper
Newspaper
Computer Paper
Mix Paper
Magazines-Books
Plastic
Glass (loose bottles)
Plastic Pallets
Oil Filters
Used Oil
Batteries
Tires
Other; Tin Cans
Televisions
60.81
Ton(s)
2.10
Ton(s)
0.00
Ton(s)
0.
4.12
Ton(s)
1.32
Ton(s)
.0499
Ton(s)
0
Ton(s)
0
0.00
Ton(s)
.00
Gallon(s)
0
.00
.
0
Recycling Revenues:
Disposal Tires
OCC / Paper
Scrap Metal
Used Oil
Total Collected:
$
$
$
$
$
545.50
3,748.44
00.00
00.00
4,293.94
MUNICIPAL SOLID WASTE MONTHLY REPORT
MONTHLY FEES (December 2014)
2014
2013
Roll-Off Fees (CITY)
$ 33,614.78 Roll-Off Fees (CITY)
Roll-Off Fees (COUNTY)
$ 7,397.82 Roll-Off Fees (COUNTY)
Extra Pick-Ups (CITY)
$
00.00 Extra Pick-Ups (CITY)
96 Gallon Containers (Hopedale)
$
99.00 96 Gallon Containers (Hopedale)
Extra Pick-Ups (COUNTY)
$ Extra Pick-Ups (COUNTY)
Quemado Fees (Direct Bill)
Quemado Fees (Direct Bill)
County Fees (Direct Bill)
$ 4,080.00 County Fees (Direct Bill)
City Fees (Direct Bill)
$ 5,040.00 City Fees (Direct Bill)
Total
$ 50,231.60 Total
YTD REVENUES 2014 - 2015 (OCT. – DEC.)
$145,189.52
$ 29,801.35
$ 6,397.25
$
250.00
$
99.00
$
.00
$ 4,080.00
$ 4.918.00
$ 45,545.60
YTD REVENUES 2013 - 2014 (OCT. – DEC.)
$145,386.96
City of Eagle Pass
City Shop
Monthly Report
Superintendent: Sergio M. Garcia
Public Works
30
Police Department
19
Parks & Recreation
5
Fire Department
16
Building Inspection
2
Finance Department
0
Sweeper
7
Landfill Site
10
Shop
11
Recycling Center
0
Municipal Court
0
Traffic Control
2
Vector Control
3
Bridge
0
Code Enforcement
2
Administration
0
Library
0
Waste Management
18
Raul
Garza
Weeded Lots (Sec. 16-33)
Inspected
37
Issued
37
Complied
6
Non-Complied
1
Pending
30
Tracers
0
Citations
1
Work Orders
Chris
Rodriguez
Tere
Venegas
Roberto
Garza
10
10
8
0
2
8
0
3
NOV
2
1
1
0
1
12
9
4
0
3
1
0
0
0
0
0
Out of Schedule Pick Ups
Inspected
1
8
Issued
0
8
Complied
0
7
Non-Complied
0
0
Pending
1
1
Citations
0
0
Warnings
0
0
Tracers
0
7
Obstruction of ROW (Sec. 22-80)
Inspected
0
1
Issued
0
1
Complied
0
1
Non-Complied
0
0
Pending
0
0
Citations
0
0
Warnings
0
0
Tracers
0
1
Right Of Way Accumulation (Sec. 16-46)
Inspected
19
21
Issued
19
14
Complied
5
7
Non-Complied
0
0
Pending
14
14
Citations
0
0
Tracers
0
7
Garage Sale Signage (Sec. 19-140)
Inspected
3
Issued
0
Complied
2
Non-Complied
0
Pending
0
Removed
1
Citations
0
Warning
0
Garage Sale Permits (Sec. 19-134)
Inspected
2
Issued
0
Complied
2
Non-Complied
0
Pending
0
Citations
0
Warning
0
Illegal Dumping HSC 365
Inspected
2
Issued
0
Complied
1
Non-Complied
0
Pending
1
Citations
0
Warning
0
1
NOV
1
1
0
1
0
0
1
1
1
0
0
0
0
1
1
NOV
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
26
16
0
2
10
0
4
0
0
6
6
6
0
0
6
0
6
0
0
0
0
0
0
0
0
1
1
1
0
0
1
0
1
8
0
8
0
0
0
0
0
0
0
0
0
0
0
2
2
2
0
0
0
0
2
0
0
0
2
0
0
0
0
0
0
0
0
0
3
3
0
3
0
0
0
Raul
Garza
Chris
Rodriguez
Tere
Venegas
Roberto
Garza
Animals (Sec. 6)
Inspected
Complied
Non-Complied
Pending
Tracers
Citations
Warning
0
0
0
0
0
0
0
1
0
0
1
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Pickup Vector
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
0
0
0
1
1
0
0
0
0
0
0
0
0
0
1
1
1
0
0
0
0
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Vector Control Animals
Inspected
0
0
reported
0
0
Complied
0
0
Non-Complied
0
0
Pending
0
0
Citations
0
0
Warnings
0
0
Reported
0
Junked & Inoperable Vehicles (Sec. 16-34)
Inspected
0
1
Issued
0
1
Complied
0
1
Non-Complied
0
0
Pending
0
0
Citations
0
0
Warnings
0
0
Tracers
0
1
Tractor Trailers (Sec. 26-125)0
Inspected
2
0
Issued
0
0
Complied
2
0
Non-Complied
0
0
Pending
0
0
Citations
0
0
Warnings
1
0
Tracers
0
0
Flyers
0
0
Discharging Liquids (Sec. 22-5)
Inspected
0
2
Issued
0
2
Complied
0
2
Non-Complied
0
0
Pending
0
0
Citations
0
0
Warning
0
2
Tracers
0
2
Proper Garbage Containers (Sec. 14-3)
Inspected
0
1
Issued
0
1
Complied
0
1
Non-Complied
0
0
Pending
0
0
Citations
0
0
Tracers
0
1
Alleys & Easements (Sec. 23-62)
Inspected
9
1
Issued
9
1
Complied
7
1
Non-Complied
0
0
Pending
2
0
Citations
0
0
Tracers
0
1
Theresita Venegas
Operator Responsilbility Section 19-122
Inspected
0
Issued
0
Complied
0
Non-Complied
0
Pending
0
Citations
0
01
Warning
Flyers
Parking Meter Tickets Issued
Inspected
200
Issued
Complied
200
57
Non-Complied
Pending
Citations
Warning
Flyers
0
143
0
0
0
Ibarra’s Flea Market
Illegally parked cars removed
Verbal Warning
Meter Coins
Collection
$8,070.84
Paid Ticket
Envelopes
$283.00
Item
#7
ORDINANCE NO. 2014AN ORDINANCE AMENDING THE 2014-2015 BUDGET
ADOPTED BY ORDINANCE NO. 2014-16 TO APPROPRIATE
FUNDS TO CONTRACT A FIRM TO PREPARE APPLICATION
FOR THE 559 CUSTOMS AND BORDER PROTECTION PROGRAM
WHEREAS, the City Council of the City of Eagle Pass utilized diligent thought and attention to the
preparation of the 2014-2015 fiscal year budget; and
WHEREAS, circumstances have arisen during the fiscal year which, have, or will require the
expenditure of additional funds in some of the line items of the budget, and for which there is more
than adequate funding in other line items of the budget; and
WHEREAS, the City Council finds the proposed budget amendment reasonable, necessary, and for
the public safety and welfare of the City’s residents;
WHEREAS, the City Council finds that a budget amendment is necessary to retain said firm
services and the City Manager shall engage in the process of formally retaining a firm for the
application process.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that:
SECTION 1.
The City Council hereby approves the budget amendment attached as exhibit “A”.
SECTION 2.
The City Manager of this City is hereby authorized and instructed to file, or cause to
be filed forthwith, following the adoption of this Ordinance, a copy hereof and of the
amended budget, with the County Clerk of Maverick County, Texas and the City
Secretary of the City of Eagle Pass, Texas.
SECTION 3
This ordinance shall take effect immediately upon approval.
READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of January, A.D.,
2015.
ATTEST:
_____________________________
Mayor
AYES:
NAYS:
ABSENT:
L & B 06384/0001/L0927090.DOC/
______________________________
Imelda B. Rodriguez
City Secretary
APPROVED AS TO LEGALITY:
_____________________________
Langley & Banack, Inc.
City Attorney
READ, PASSED, AND APPROVED ON SECOND READING, this 6th Day of January, A.D.,
2015.
ATTEST:
_____________________________
Mayor
__________________________________
Imelda B. Rodriguez
City Secretary
AYES:
NAYS:
ABSENT:
_____________________________
City Attorney
READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this _____Day of
________ A.D., 2015.
ATTEST:
____________________________
Mayor
AYES:
NAYS:
ABSENT:
L & B 06384/0001/L0927090.DOC/
__________________________________
Imelda B. Rodriguez
City Secretary
_____________________________
City Attorney
L & B 06384/0001/L0927090.DOC/
Item
#8
ORDINANCE NO. 2014AN ORDINANCE AMENDING THE 2014-2015 BUDGET
ADOPTED BY ORDINANCE NO. 2014-16 TO APPROPRIATE
FUNDS TO HIRE AN ENGINEER FOR THE CARTHAGE PLACE
STORM DRAINAGE PROJECT AS PART OF TEXAS
COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT NO.
713140
WHEREAS, the City Council of the City of Eagle Pass utilized diligent thought and attention to the
preparation of the 2014-2015 fiscal year budget; and
WHEREAS, circumstances have arisen during the fiscal year which, have, or will require the
expenditure of additional funds in some of the line items of the budget, and for which there is more
than adequate funding in other line items of the budget; and
WHEREAS, the City Council finds the proposed budget amendment reasonable, necessary, and for
the public safety and welfare of the City’s residents;
WHEREAS, the City Council finds that a budget amendment is necessary to retain said
engineering services and the City Manager shall engage in the process of formally retaining an
engineer for the Project.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that:
SECTION 1.
The City Council hereby approves the budget amendment attached as exhibit “A”.
SECTION 2.
The City Manager of this City is hereby authorized and instructed to file, or cause to
be filed forthwith, following the adoption of this Ordinance, a copy hereof and of the
amended budget, with the County Clerk of Maverick County, Texas and the City
Secretary of the City of Eagle Pass, Texas.
SECTION 3
This ordinance shall take effect immediately upon approval.
READ, PASSED, AND APPROVED ON FIRST READING on this 16th Day of December,
A.D., 2014.
ATTEST:
_____________________________
Mayor
AYES:
NAYS:
______________________________
Imelda B. Rodriguez
City Secretary
English-Cantu, Sifuentes, Hernandez, Villalpando, Davis
None
L & B 06384/0001/L0927090.DOC/
ABSENT:
None
_____________________________
City Attorney
READ, PASSED, AND APPROVED ON SECOND READING, this 6th Day of January, A.D.,
2015.
ATTEST:
_____________________________
Mayor
__________________________________
Imelda B. Rodriguez
City Secretary
AYES:
NAYS:
ABSENT:
_____________________________
City Attorney
READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this _____Day of
________ A.D., 2015.
ATTEST:
____________________________
Mayor
AYES:
NAYS:
L & B 06384/0001/L0927090.DOC/
__________________________________
Imelda B. Rodriguez
City Secretary
ABSENT:
_____________________________
City Attorney
L & B 06384/0001/L0927090.DOC/
Item
#9
COUNCIL COMMUNICATION
MEETING DATE:
SUBJECT OF DELIBERATION:
Jan. 6, 2015
Resolution calling for the 2015 City Officers General Election
REQUESTED BY:
Imelda B. Rodriguez, City Secretary
DEPARTMENT SOURCE:
Office of the City Secretary
BACKGROUND/PREVIOUS ACTION:
As required by the City Charter and the Texas Election Code, this resolution calls for the City Officers
General Election to be held on May 9, 2015. Changes from the last Charter Amendment and from the
82nd Texas Legislative Session (2011) have been incorporated in this resolution. Overall, procedures are
basically the same from previous years. Election Judge will be Ramon Ramirez and Alternate Judge will
be Martha Lopez. Candidates will run for a four-year term. Vacancies for this year are: Council
Members, Places 1 and 3.
COST:
BUDGETED or FUNDING SOURCE?:
2013 Election = $12,000
Acct. 1046251284 - City Secretary’s Dept. $13,000
RECOMMENDATION FROM DEPARTMENT DIRECTOR:
Approve Resolution as presented.
FINANCE DIRECTOR’S COMMENTS:
No comments.
CITY MANAGER’S COMMENTS:
No comments.
LEGAL COUNSEL COMMENTS:
N/A
ATTACHMENTS:
Resolution.
SUGGESTED MOTION:
To approve resolution as presented.
RESOLUTION NO. 2015- R
A RESOLUTION CALLING FOR A CITY OFFICERS GENERAL
ELECTION TO BE HELD SATURDAY, MAY 9, 2015;
ESTABLISHING
PROCEDURES;
AND
AUTHORIZING,
APPROVING AND CONSTITUTING THE ORDER FOR SAID
ELECTION
WHEREAS, the City Charter of the City of Eagle Pass was duly amended through an election held on
May 8, 2010 by changing the length of the term for Council Members from two to four years, setting a
limit of two consecutive four-year terms, setting up the election of future officers in order to hold
elections every other year starting on the year 2012, and clarifying other provisions; and
WHEREAS, pursuant to SB100 passed by the 82nd Texas Legislature (2011), the City Council of the City
of Eagle Pass, Texas adopted Resolution No. 2012-01R, making changes to election procedures as
follows: 1) moved the election date from even- to odd-numbered years, 2) cancelled the May 2012
election, 3) permitted the holding over of the positions of Mayor and Places 2 and 4 until May 2013, and
the holding over of the positions of Council Members Places 1 and 3, until May 2015 in order to allow
moving the uniform election date to odd-numbered years; and
WHEREAS, the requirements of the Charter dictate that the City Council make all regulations related to
City elections which it considers needful or desirable, not inconsistent with the laws of the State of Texas;
and
WHEREAS, the laws of the State of Texas dictate that certain requirements be met.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS,
TEXAS, that:
SECTION 1.
Pursuant to the above-stated recitals, a City Officers General Election is hereby
ordered to be held in this City on the 9th day of May, 2015.
SECTION 2.
In accordance with the Home Rule Charter of the City of Eagle Pass, separate places
on the ballot shall be provided for the election, by majority vote, of the following
officers, for a full four-year term:
COUNCILPERSON, PLACE 1
COUNCILPERSON, PLACE 3
SECTION 3.
The City Secretary shall give notice of such election by publishing the notice in the
newspaper at least once not earlier than the 30th day or later than the 10th day before
Election Day.
SECTION 4.
Said election shall be held in accordance with the Texas Election Code and only
resident qualified voters of this City shall be eligible to vote.
SECTION 5.
Candidates for said offices shall be U.S. citizens; eighteen (18) years of age or older
on the first day of the term to be filled at the election; have not been determined
mentally incompetent by a final judgment of a Court; have not been finally convicted
of a felony from which the person has not been pardoned or otherwise released from
the resulting disabilities; have resided continuously in the City of Eagle Pass for a
period of not less than six (6) months and in the State of Texas for twelve (12) months
immediately preceding the filing deadline for a candidate’s application for a place on
the ballot; and satisfy any other eligibility requirements prescribed by law for the
office.
SECTION 6.
Said qualified candidates shall file their applications with the City Secretary not later
than 5:00 p.m. of the 101st day before Election Day and not earlier than the 30th day
before the date of the filing deadline, as required by law and recommended by the
Elections Division of the Texas Secretary of State Office.
SECTION 7.
The names of all certified candidates for offices, except such as may have withdrawn,
died or become ineligible, shall be printed on the official ballots without party
designation in the order determined in a drawing of lots to be conducted by the City
Secretary. The date, hour, and place of such drawing shall be posted by the City
Secretary in her office continuously for 72 hours immediately preceding the scheduled
time of the drawing.
SECTION 8.
All official ballots shall be printed and numbered consecutively from one (1) to
four thousand five hundred (4500), inclusive. Ballots number one (1) through two
thousand (2000), inclusive, shall be used at the polls on the day of the election,
and ballots number two thousand one (2001) through four thousand five hundred
(4500) inclusive, shall be reserved for early voting.
SECTION 9.
Early voting for said election shall begin on the twelfth day (April 27, 2015) before
Election Day and shall continue through the fourth day (May 5, 2015) before Election
Day. Early voting shall be held at the Multi-Purpose Center located in Fort Duncan
Park, 480 S. Adams Street, Eagle Pass, Texas, and shall be conducted on business
days of the early voting period from 8:00 a.m. to 5:00 p.m., except that on April 28,
and May 5, 2015 early voting shall be conducted from 8:00 a.m. to 8:00 p.m.
SECTION 10.
In accordance with Section 83.005 of the Texas Election Code, the City Secretary
shall conduct said early voting and shall deputize such clerks as she deems necessary
to assist her in the conduct of said early voting.
SECTION 11.
On the day of the election, Saturday, May 9, 2015, the polls shall be open from 7:00
a.m. to 7:00 p.m., and said polls shall be located at the Multi-Purpose Center, located
at the Fort Duncan Park in the City of Eagle Pass with Ramon Ramirez as Presiding
Judge and Martha Lopez as Alternate Presiding Judge.
SECTION 12.
An Early Voting Ballot Board, consisting of Arturo Delgado who is hereby appointed
as Presiding Judge, and four other members appointed by said Presiding Judge, is
hereby created to process early voting results for the subject election.
SECTION 13.
A copy of this Resolution shall be given to the Presiding Election Judges and
Alternate Presiding Judge not later than the 20th day from the date hereof, and shall
serve as the notice of election and notice of appointment required to be given by
Sections 4.007 and 32.009 of the Texas Election Code.
SECTION 14.
Ramon Ramirez, Presiding Judge, shall appoint the necessary number of clerks to
assist in the election, which number shall be not less than two (2) and not more than
fourteen (14).
SECTION 15.
Said election judges shall be paid fifteen dollars ($15.00) per hour, and said clerks
shall be paid ten dollars ($10.00) per hour, for each hour that the polls remain open,
and for no more than one (1) hour worked before the polls open, and the Presiding
Judges shall be paid an additional twenty-five dollars ($25.00) for delivering the
records and supplies after said election.
SECTION 16.
A central counting station for counting the ballots of this election is hereby established
to be located at the Maverick County Court House, Eagle Pass, Texas, and the
procedures set forth in Subchapter C of Chapter 127 of the Texas Election Code shall
be followed regarding the handling and sorting of the ballots.
SECTION 17.
Arturo Delgado is hereby appointed as Presiding Judge of the Central Counting
Station and shall be paid a fee of $280.00, Teodoro Roy Schmerber is hereby
appointed as Manager and Tabulation Supervisor, and Cecilia Maldonado is hereby
appointed as Assistant Tabulation Supervisor and shall be paid a fee of $280.00 each
to process the counting and results of the City Officers General Election to be held on
Saturday, May 9, 2015.
SECTION 18.
The returns of said election shall be made to the Mayor of the City of Eagle Pass or to
the general custodian of election records immediately after the ballots are counted.
SECTION 19.
Not earlier than the 3rd day or later than the 11th day after said election, the City
Council shall meet, open the returns, canvass and officially declare the results of the
election.
SECTION 20.
The City Secretary is hereby authorized and instructed to provide and furnish all
necessary election supplies to conduct the election and to assist where necessary in the
conduct of said election.
READ, PASSED, AND APPROVED, this 6th Day of January, A.D., 2015.
ATTEST:
_______________________________
Mayor
_______________________________
Imelda B. Rodriguez
City Secretary
Item
#10
RESOLUTION NO. 2014-00R
A RESOLUTION OF THE CITY OF EAGLE PASS SUPPORTING
AND REQUESTING THAT THE CONTRUCTION OF LOOP 480
BE FINALIZED TO TEXAS HIGHWAY 277 AS WELL AS THE
EXPANSION OF TEXAS HIGHWAY 57 AND THAT THE
CONSTRUCTION BE GIVEN ITS UTMOST PRIORITY IN THIS
84TH
LEGISLATIVE
SESSION
BY
OUR
STATE
REPRESENTATIVE, DISTRICT 74, ALFONSO “PONCHO”
NEVAREZ AND STATE SENATOR, DISTRICT 19, CARLOS
URESTI.
WHEREAS, the City of Eagle Pass is committed to protecting the well-being of its citizens and
acknowledges that the construction of Loop 480 be finalized and given the utmost priority on this
coming 84th Legislative Session by our State Representative, District 74, Alfonso “Poncho” Nevarez,
and State Senator, District 19, Carlos I. Uresti; and
WHEREAS; the flow of expedited traffic will contribute to the safety and economic well-being of
the City of Eagle Pass; and
WHEREAS, the international trade and commercial growth between Texas and Mexico through
Maverick County and South Texas is expected to continue increasing; and
WHEREAS, it is projected that by 2015 the state of Coahuila will experience a tremendous growth in
the oil and gas exploration thereby creating a rapid increase in vehicular and pedestrian
movement/traffic through the ports of Eagle Pass and South Texas; and
WHEREAS, the City of Eagle Pass pleads for legislation and respectfully requests that our state
Legislators, Representative Alfonso Nevarez and Senator Carlos I. Uresti work diligently in the
upcoming 84th Texas Legislature to increase funding in the highway system of South Texas
especially highways leading to the international ports of Eagle Pass, Maverick County, Texas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAGLE
PASS, TEXAS, as follows:
The City of Eagle Pass, Texas hereby supports and requests the
construction of Loop 480 be finalized to Texas Highway 277 as
well as the expansion of Texas Highway 57 and that the
construction be given its utmost priority in this 84th Legislative
session by our State Representative, District 74, Alfonso “Poncho”
Nevarez and State Senator, District 19, Carlos Uresti.
READ, PASSED, AND APPROVED this 6th Day of January, A.D., 2015.
_______________________________
Mayor
ATTEST:
_________________________________
Imelda B. Rodriguez
City Secretary
Item
#13
MEETING DATE:
January 6, 2015
Consideration and possible approval of shifting one full-time position
to the Automobile Burglary and Theft Prevention Authority Fund.
REQUESTED
DEPARTMENT SOURCE:
BY: Alberto
Eagle Pass Police Department
Guajardo Chief of
Auto Theft Unit
Police
BACKGROUND:
During the adoption of the annual budget, the ABTPA fund was authorized 3 full-time
employees; however the ABTPA grant currently provides funding for 4 full-time employees.
PREVIOUS ACTION:
The City of Eagle Pass members of City Council have always approved the funding in the past years.
COST:
$188,781
$188,781 Grant and the City of Eagle Pass Police
Department assists with general fund monies to
meet the match.
Approval: This program has been a great success.
FINANCE DIRECTOR'S COMMENTS:
CITY MANAGER'S COMMENTS:
ATTACHMENTS:
Original Award Letter and employee break down.
COI
"r wrIrj
o
: ,!
Texas Automobile Burglary and
Theft Prevention Authority
Project Brief
Grantee:
Project Title:
City of Eagle Pass
Auto Theft & Highway Interdiction Unit
Funding Source:
Auto Burglary & Theft Prevention Authority
Basic Information
Years Funded:
Amount Requested: $
Region:
County:
19
345,070
Amount Awarded: $ IS 1
2400 MIDDLE RIO GRANDE DEVELOPMENT COUNCIL
Maverick (323) County
Summart Information
Objectives for Standardized ABTPA Goals:
-
Obj. 1: Inspect 8 Salvage yards
,
bj. 2: Conduct 120 68A vehicle inspections
3: Conduct 5 Auto Burglary surveillance operations
obj. 4: Conduct 4 salvage yard inspections
Obj. 5: Conduct 12 salvage dealer inspections
Obj. 6: Conduct 5 public awareness presentations
Obj. 7: Conduct 5 crime prevention activitiesObj. 8: Achieve more than 50 vehicle recoveries
Obj. 9: Conduct 12 bridge operations
Obj. 10: Make 20 auto theft/burglary motor vehicle arrests
Obj. 11: Reduce motor vehicle thefts by 20
Obj. 12: Reduce the auto burglary by 30
Obj. 13: Inspections of documents and vehicles to prevent possible fraudulent transactions.(10)
Obj. 14: Establish a line of communication with Mexican Authorities to increase the number of stolen vehicles identified to
secure the recovery.
Obj. 15: Identify suspects which are actively exporting stolen vehicles into the Republic of Mexico. (clear 20 cases)
Observations/Suggestionsiguestions
1. Please clarify the difference between objectives 4 and 5.
2. Please clarify the difference between objective 6 and the proposed plan for auto theft crime prevention,
education and training.
3. It is noted that objectives 11 & 12 are unclear and are not quantifiable.
4. It was determined that the narrative provided was insufficient in describing the targeted objectives. Please
provide additional narrative that will clarify the target activities including how this will impact the
community and/or the expected results.
Automobile Burglary & Theft Prevention Authority
Organization: City of Eagle Pass
2015-T01-City of -00023
Personnel: Detective
Title or Position
Sergeant Detective
Detective
Detective
Detective
% of
Salary
80%
80%
80%
80%
%
ABTPA
Funds
$43,624
$35,979
$34,496
$34,496
Cash
Match
$10,906
$8,995
$8,624
$8,624
$148,595
$37,149
In-Kind
$54,530
$44,974
$43,120
$43,120
$0
$0
$0
$0
$0
$0
$0
%
%
%
Total Direct Salaries
Total Requested Amounts
Total
$0
$0
$185,744
Narrative
1. Auto Theft Sergeant : Will manage the daily operations of the Auto Theft Task Force. Responsibilities
for the also include record keeping, case report approval and the evaluation of Auto Theft personnel. The
Sergeant will take or recommend disciplinary action on Auto Theft personal or any other Eagle Pass
Police Dept. personnel temporarily assigned to assist the Auto Theft Task Force on an operation. The
Auto Theft Sergeant will assist other Auto Theft Detectives with vehicle inspections and approve 68-A
inspections. The Sergeant will plan/coordinate and oversee public awareness events and the personnel
assigned to those events. The Sergeant will maintain monthly stats for e-grant and departmental
reporting. The Sergeant will take the slats gathered conduct a crime analyses report and assign personnel
to strategic locations to target Auto Theft and Auto Burglaries. This position will be funded 80% by ABTPA
and the remaining 20% will be a cash match provided by the City of Eagle Pass which is a total gross
salary of $54,530. This is based on a 40 hour work week.
2. Detective: Auto Theft Detective will conduct investigations dealing with or related to Auto Theft and
Auto Burglaries. The Detective will also present such cases to the appropriate prosecutor. The Auto Theft
Detective will also be required that investigations be made into vehicle title fraud, and insurance fraud.
Vehicle inspections will also be conducted on scheduled times which will include salvage, and
registration required inspections (68-A). Each Auto Theft Detective will be assigned to work Auto Theft
related investigations on a full time basis which includes a 40 hour work week. 80% of the detective's
salary will be funded by ABTPA, and a 20% Cash Match will be provided by the City of Eagle Pass,
which is a total gross salary of $44,974. This position will consist of a 40 hour work week.
3.Detective: Detectives will conduct investigations dealing with or related to Auto Burglary and Auto
Theft. The Detectives It will also be required to investigate vehicle title fraud, and insurance fraud. The
Detective will also conduct vehicle inspections on scheduled times which will include salvage, and
registration required inspections (68-A). Each detective will be assigned to work Auto Theft related
investigations on a full time basis which includes a 40 hour work week. 80% of the detective's salary will
be funded by ABTPA, and the remaining 20% will be a cash match provided by the City of Eagle Pass,
which amounts to the total gross salary of $43,120. This position will consist of a 40 hour work week.
11/25/2014
Page 1 of 2
Automobile Burglary & Theft Prevention Authority
Organization: City of Eagle Pass
2015-T01-City of -00023
Personnel: Detective
4. Detective: Auto Theft Detectives will conduct investigations dealing with or related to Auto Burglary and
Auto Theft. It will also be required that investigations be made into vehicle title fraud, and insurance fraud.
Vehicle inspections will also be conducted on scheduled times which will include salvage, and registration
required inspections (68-A). Each detective will be assigned to work Auto Theft related investigations on a
full time basis which includes a 40 hour work week. 80% of this position's salary will be funded by ABTPA,
and the remaining 20% will be a cash match funded by the City of Eagle Pass which amounts to the total
gross salary of $43,120. This position will consist of a 40 hour work week.
11/25/2014
Page 2 of 2
Item
#14
MEETING DATE:
January 6, 2015
Consideration and possible approval for an Interlocal Cooperation
contract between Texas Department of Public Safety and the Eagle Pass
Police Department for the purchase of evidence kits.
REQUESIED BY:
Alberto Guajardo
Chief of Police
DEPARTMENT SOURCE:
Eagle Pass Police Department
Evidence Custodian
BACKGROUND:
This agreement will allow the Eagle Pass Police Department to purchase alcohol blood test kits and/or
evidence testing kits (i.e. DWI, Motor Vehicle Accidents) directly from the Texas Department of
Public Safety Crime/Evidence Lab.
PREVIOUS ACTION:
The City of Eagle Pass Police Department had a contract with the Texas Department of Public Safety
but it expired approximately 5 years ago.
COST:
No contract fee/ $2.50 per unit purchase
Approval: This contract has been a great success in the past.
FINANCE DIRECTOR'S COMMENTS:
CITY MANAGER'S COMMENTS:
ATTACHMENTS:
Contract, letter for recommendation and price sheet.
EAGLE PASS POLICE DEPARTMENT
December 11 th 2014
Mrs. Gloria Barrientos
City Manager, City of Eagle Pass
Greetings Mrs. Barrientos
Texas Department of Public Safety Interlocal Cooperation contract for the
purchase (performing Agency) of alcohol blood test kits and/or evidence testing kits for
the Eagle Pass Police Department (receiving agency ).
This agreement will allow the Eagle Pass Police Department to purchase
described items directly from the Texas Department of Public Safety Crime/Evidence
Lab.
For your recommendation and /or approval.
Sincerely,
Alberto Guajardo
Chief of Police, Eagle Pass Police Department
110 South Monroe St.
Eagle Pass, Texas 78852
EAGLE PASS POLICE DEPARTMENT - 100 S. MONROE - EAGLE PASS, TEXAS 78852 - (830) 773-9044 - FAX (830) 773-6029
TEXAS DEPARTMENT OF PUBLIC SAFETY
5805 N LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773-0001
512/424-2000
www.dns.texas.gov
STEVEN C. McCRAW
DIRECTOR
DAVID G. BAKER
CHERYL MacBRIDE
DEPUTY DIRECTORS
COMMISSION
A. CYNTHIA LEON. CHAIR
CARIN MARCY BARTH
ADA BROWN
ALLAN B. POLUNSKY
RANDY WATSON
May 31, 2013
To Whom It May Concern:
The Texas Department of Public Safety Interlocal Cooperation Contract will expire August 31,
2013. Enclosed is the revised contract effective September 1, 2013 through August 31, 2015.
If your agency is interested in purchasing intoxilyzer mouthpieces, alcohol blood test kits, gunshot
residue kits, urine specimen kits or syringe transport tubes, we must have a current contract on file
before your order can be processed.
Please note that an Interlocal Cooperation Contract is not required to obtain printed materials.
Sincerely,
emiso
Bruce Tabor, Director,
Reprographics & Distribution Services
EQUAL OPPORTUNITY EMPLOYER
COURTESY • SERVICE • PROTECTION
INTERLOCAL COOPERATION CONTRACT
DPS, REPROGRAPHICS & DISTRIBUTION SERVICES
P.O. BOX 15999
AUSTIN, TEXAS 78761-5999
THE STATE OF TEXAS
COUNTY OF TRAVIS
THIS CONTRACT is entered into by and between the Texas Department of Public Safety and the local
government agency shown below as the Contract Parties, pursuant to the authority granted and in
compliance with the provisions of "The Interlocal Cooperation Contract Act," Government Code, Chapter
791, and in furtherance of the responsibilities of the Texas Department of Public Safety as provided in
Government Code, Chapter 411.
L
CONTRACTING PARTIES
The Receiving Agency: Eagle Pass Police Department
Complete Address:
110 S. Monroe Street
Street Address
Eagle Pass, Texas
City and State
78852
Zip Code
The Performing Agency: Texas Department of Public Safety
II.
STATEMENT OF SERVICE TO BE PERFORMED:
The Texas Department of Public Safety will provide, in accordance with the procedures set forth
in Departmentrules, certain forms, manuals, gunshot residue kit, and supplies for the Receiving
Agency to use in the Breath Testing and Laboratory Alcohol and Drug Testing Program. The
purpose and objective of this Contract is to control and establish uniform procedures, paperwork
and supplies used in the above mentioned programs.
III.
BASIS FOR CALCULATING COSTS:
Cost shall be in accordance with the attached document (revised price sheet).
IV.
PAYMENT FOR SUPPLIES:
Receiving Agency shall submit full payment to the Department of Public Safety at the time of
order. Payment shall be made from the Receiving Agency's current revenues.
V.
TERMS OF CONTRACT:
This Contract shall become effective September 1, 2013 and shall terminate on August 31, 2015.
THE UNDERSIGNED CONTRACTING PARTIES bind themselves to the faithful performances of this
Contract. It is mutually understood that this Contract shall be effective if signed by a person authorized
to do so according to the normal operating procedure of said party. tithe governing body of a party is
required to approve this Contract, it shall not become effective until approved by the governing body of
that party. In that event, this Contract shall be executed by the duly authorized official(s) of the party as
expressed in the approving resolution or order of the governing body of said party, a copy of which shall
be attached to this Contract.
RECEIVING AGENCY
City of Eagle Pass, Texas
Name of Agency
PERFORMING AGENCY
TEXAS DEPARTMENT OF PUBLIC SAFETY
Name of Agency
By: ____________________________________By: ___________________________
Authorized Signature
Authorized Signature
City Manager
Title
Title
Date: ________________________________ Date: ________________________
INTRODUCTION
The Texas Department of Public Safety is stocking certain forms, manuals, gunshot
residue kit, and supplies for the Intoxilyzer Breath Testing Program and the Laboratory
Alcohol and Drug Testing Program for all Texas cities, counties and state Department of
Public Safety operations. This is being done to control uniformity of procedures,
consistency of paper work and supplies of the Breath Testing Program and the
Laboratory Alcohol and Drug Testing Program thus strengthening our position in court
should the need arise. We will also be able to take advantage of volume buying thus
passing on the savings to you, the customer. Certain minimum quantities and packaging
will be required in order to be as efficient as possible. The prices will differ between
DPS and non-DPS users. The non-DPS agencies will be charged a slightly higher price
due to all administrative and handling expense and will be required by law to have an
Interlocal Cooperation Contract on file with Reprographics & Distribution Services for
any supply item such as mouthpieces, alcohol blood tests kits, gunshot residue kit and
urine specimen kit. An Interlocal Contract is not required for printed materials. We
strongly urge that all purchases be discussed and coordinated with your local Breath Test
Program Technical Supervisor and/or DPS Headquarters Laboratory Alcohol and Drug
Testing Program personnel. These individuals are familiar with the ordering procedure
and should be aware of any price changes. The Technical Supervisor or Laboratory
Alcohol and Drug Testing personnel will also be in a position to advise the purchaser of
the quantities of supplies that will be needed.
(I)
INSTRUCTIONS FOR THE PURCHASE OF
INTOXILYZER BREATH TESTING AND LABORATORY ALCOHOL/DRUG TESTING
SUPPLIES AND GUN SHOT RESIDUE KIT
1.
Submit your request on your department letterhead using the sample on page 5.
This request must have an authorized signature and the name and phone number of a
contact person. Also, furnish exemption number if tax exempt.
Attach pages 3 and 4 to include requested items and total amount due.
This request should be addressed to:
DPS GENERAL STORES
P.O.BOX 15999
2.
Prices will be subject to change on a periodic basis and include shipping and handling.
3.
Submit check or money order made out to the Department of Public Safety,
General Stores, along with your request.
4.
Our minimum stock quantities for non DPS agencies of Intoxilyzer Breath Testing and
Alcohol/Drug testing supplies and printed materials will be listed on pages 3 and 4.
Minimum quantities must be adhered to.
5.
If you have any questions concerning this procedure, please contact:
DPS GENERAL STORES
512-424-5424
512-424-5718
(2 )
NON DPS AGENCIES PRICE SHEET
AN INTERLOCAL COOPERATION CONTRACT IS NOT REQUIRED
TO PURCHASE PRINTED MATERIALS BELOW
PRICES SUBJECT TO CHANGE WITHOUT NOTICE
THESE ITEMS MUST BE PREPAID
QUANTITY DESCRIPTION
MINIMUM QUANTITY
PRICES
TOTAL AMOUNT
DIC 23 PEACE OFFICERS SWORN REPORT (Rev. 9-01)
PAD 50 SETS
$2.50/PAD
$0.00
DIC 23A SPECIMEN ROUTING REPORT
PAD 50 SETS
$2.50/PAD
$0.00
DIC 24 STATUTORY WARNING
PAD 50 SETS
$2.50/PAD
$0.00
DIC 25 NOTICE OF SUSPENSION
TEMPORARY DRIVING PERMIT.
PAD 50 SETS
$2.50/PAD
$0.00
DIC 54 PEACE OFFICER'S SWORN
REPORT COMM. MOTOR VEHICLE
PAD 50 SETS
$2.50/PAD
$0.00
DIC 55 STATUTORY WARNING
COMMERCIAL MOTOR VEHICLE OPERATORS
PAD 50 SETS
$2.50/PAD
$0.00
DIC 56 BREATH TEST TECHNICAL
SUPERVISOR AFFIDAVIT
PAD 50 SETS
$2.50/PAD
$0.00
DIC 57 NOTICE OF DISQUALIFICATION (Rev. 9-01)
PAD 50 SETS
$2.50/PAD
$0.00
DIC 24S DWI STATUTORY WARNING
PAD 50 SETS
$2.50/PAD
$0.00
DIC 25S NOTICE OF SUSPENSION
PAD 50 SETS
$2.50/PAD
$0.00
DIC 57S NOTICE OF DISQUALIFICATION
PAD 50 SETS
$2.50/PAD
$0.00
THP 1 OFFENSE REPORT
PAD OF 100 SHEETS
$2,50/PAD
$0.00
THP IA SFST SCORING SHEET
PAD OF 100 SHEETS
$2.50/PAD
$0.00
DIC SPANISH FORMS:
THP FORMS:
(3)
THP 51 STATUTORY AUTHORIZATION
MANDATORY BLOOD SPECIMEN
PAD OF 100 SHEETS
$2.50/PAD
$0.00
THP 51A AFFIDAVIT OF PERSON
WHO WITHDREW BLOOD
PAD OF 100 SHEETS
$2.50/PAD
$0.00
$7.00/EACH ____
$0.00
THP/BR 38 INTOXILYZER MANUAL
(BINDER, TABS & CONTENTS)
*
MUNICIPALITIES AND COUNTIES MUST HAVE AN INTERLOCAL CONTRACT
ON FILE TO PURCHASE ITEMS BELOW
PRICES SUBJECT TO CHANGE WITHOUT NOTICE
THESE ITEMS MUST BE PRE-PAID
QUANTITY
DESCRIPTION
MINIMUM OUANTITY
PBT (MOUTHPIECES)
(PORTABLE BREATH TESTING TUBE)
I PKG of 25 EACH
PRICES
TOTAL AMOUNT
$4.50/PKG.
$0.00
* INTOXILYZER MOUTHPIECES
1 PKG of 25 EACH
$4,50/PKG.
$0.00
* ALCOHOL BLOOD TEST KIT
I EACH
$6.50/EACH
$0.00
* URINE SPECIMEN TEST KIT
1 EACH
$4.50/EACH
$0.00
* SYRINGE TRANSPORT TUBES
I EACH
$3.50/EACH
$0.00
* GUNSHOT RESIDUE KIT
I EACH
$8.50/EACH
$0.00
TOTAL ENCLOSED
$0.00
(Items from pages 3 & 4)
MAIL ORDERS AND PAYMENTS TO:
GENERAL STORES
P.O. BOX 15999
512 -424-5424
512-424-5718
(4)
USING YOUR LETTERHEAD, PRINT THIS PAGE,
ATTACH ORDER SHEETS, AND MAIL TO:
GENERAL STORES
P.O. BOX 15999
DATE_____________________
Gentlemen:
Please enter our purchase order for the attached supplies. My cheek is enclosed.
Sincerely,
Title
Tax exempt number _____________
Contact person _________________
Phone number
Physical Address (City, State, Zip)
Email Address
(5)
Item
#15
Item
#16
MEETING DATE:
Jan. 6, 2015
Consideration and possible approval of the awarding of bids received for
Street Paving, Street Micro-surfacing, and Construction and Maintenance
Materials.
REQUESTED BY:
Jesus R. Rodriguez, Comptroller
DEPARTMENT SOURCE:
Finance Department
BACKGROUND/PREVIOUS ACTION:
Invitations for Bids procurement was completed in accordance with City Purchasing Policy, and state and
federal regulations. Bids were opened on December 15, 2014 as seen in the attached Summary of
Invitation for Bid Results and Recommendations.
ESTIMATED TOTAL COST $1,412,400:
BUDGETED or FUNDING SOURCE:
HMAC Paving $140,300
Capital Improvement Project Fund 64
Microsurfacing $405,000
Disaster Relief Fund 35
Materials-Rock and Mix $100,250
TxCDBG Funding
Materials-HMAC $766,850
The Public Works Department recommends approval of the attached awards.
FINANCE DIRECTOR’S COMMENTS:
CITY MANAGER’S COMMENTS:
LEGAL COUNSEL COMMENTS:
ATTACHMENTS:
Summary of Invitation for Bid Results and Recommendations
SUGGESTED MOTION:
To approve awards and authorize City Manager to enter into contractual agreements for same.

Regular - City of Eagle Pass

Transcription

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