Regular - City of Eagle Pass
Transcription
Regular - City of Eagle Pass
City Council Regular Meeting November 3, 2015 AGENDA CITY COUNCIL REGULAR MEETING TUESDAY, NOVEMBER 3, 2015, AT 5:30 P.M. CST CITY HALL, 100 SOUTH MONROE STREET, EAGLE PASS, MAVERICK COUNTY, TEXAS ESTABLISHMENT OF QUORUM MOMENT OF REVERENCE CITIZENS COMMUNICATIONS AND RECOGNITIONS MINUTES 1. Approval of minutes of September 15, September 16, October 6, October 8, October 13, and October 20, 2015. REPORTS 2. Monthly Departmental A. B. C. D. E. F. G. H. I. J. K. L. Bridge Finance Fire Human Resources Library Main Street Project Municipal Court Parks & Recreation Planning & Building Police Public Works-City Shop-Code Enforcement Tax CITY MANAGER’S REPORT 3. Update on the progress of the Plastic Bag Ordinance. 4. FEMA flood drainage grant. ORDINANCES 5. Consideration and possible approval to ratify Ordinance No. 2015-28 creating “Assignment Pay” for certain assignments for Civil Service employees within the Police Department and “Certificate Pay” for certain employees in the Fire Department holding certain certifications; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 6. Consideration and possible approval of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to reclassify 1 accounting clerk position to purchasing clerk; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date 7. Second reading of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to create employed positions for the patrolling of the International Bridges; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 8. Third and final reading of an Ordinance changing the zoning district classification of Lot 11, Block 16, of South Heights Addition (1424 El Indio Hwy), from B-1 (Neighborhood Business district) to B-3 (General Business District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 9. Third and final reading an Ordinance determining the public necessity for public use and authorizing the acquisition of a fee simple interest in approximately 0.17 acres known as Lot 17, Block C, Bluff North Heights Subdivision, located at 888 Jefferson Street, as labeled by Maverick County Appraisal District with property ID No. 5669 (“property”); located in Eagle Pass, Maverick County, Texas. The property shall be acquired by negotiation and/or condemnation, if necessary, for the public use of an expansion of the Eagle Pass Water Treatment Plant and related infrastructure and authorizing the City Manager or his designee to take all appropriate actions to acquire the fee simple interest in the property by negotiation and/or condemnation; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 10. Third and final reading of an Ordinance of the City Council of the City of Eagle Pass, Texas amending Chapter 13 (Fire Prevention and Protection), Article III, by adding Section 13 - 45 of the City’s Code of Ordinances to provide for a procedure to consider the issuance of letters of authorization for new emergency medical service providers; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 11. Third and final reading of an Ordinance amending Sections 14-10 (2) (A–G) and (5) (A–B), Chapter 14 (Municipal Solid Waste) of the Code of Ordinances of the City of Eagle Pass, Texas, to provide for new rates/fees to commercial properties and tire delivery; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 12. Third and final reading of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to transfer the Multimedia Specialist position from the Finance Department to the Administration Department; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 13. Third and final reading of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2 -35 regarding non-discrimination, non-harassment and sexual harassment; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 14. Third and final reading of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2-36 to adopt a dress code for city employees; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. 15. Third and final reading of an Ordinance amending Section 2-23(i), Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-23 (i) to provide for updated provisions regarding payment of vacations or sick leave for termination purposes, or in cases of extreme hardship or medical hardship; and providing for an effective date. 16. Third and final reading of an Ordinance amending Section 2-32, Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-32 to revise and clarify the educational reimbursement program; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. RESOLUTIONS 17. Consideration and possible approval of a Resolution appointing Members to the Eagle Pass Library Board. 18. Consideration and possible approval of a Resolution authorizing the appointment of Assistant Fire Chief and four Police Lieutenants pursuant to Civil Service, Texas Local Government Code, Chapter 143.014. 19. Consideration and possible approval of a Resolution nominating a candidate to the Board of Directors of the Maverick County Appraisal District OTHER BUSINESS 20. Consideration and possible action on the petition submitted by Mr. Carlos Mondragon, for the extension of the “wet zone” to include Abstract A1013, G C & S F R R CO, Survey 5, Acres .52 (1995 North Veterans Blvd.), where the sale and consumption of alcoholic beverages may be permitted. 21. Consideration and possible approval to authorize City Manager to negotiate and execute a contract extension with Bega Paving, Inc. for micro-surfacing. 22. Consideration and possible action on directing the City of Eagle Pass Water Works System to address issues of wastewater/sewer backups throughout the City. EXECUTIVE SESSION 23. Executive Session pursuant to Section 551.071, Chapter 551, Texas Government Code – Consultation with legal counsel regarding code violations on drainage issues pertaining to the following properties: Holiday Inn Express Commercial Subdivision, Lot 1 Acres 2.066; Holiday Inn Express Commercial Subdivision Lot 2 Acres 4.889; Ben Rod Subdivision, Block 1, Lot 1; Ben Rod Subdivision, Block 1, Lot 2; Abstract A1047, G C & S F R R CO., Survey #1, Tract IV, Acres .978; Abstract A1013, G C & S F R R CO., Survey #5, Tract IV, Acres 1.377; University Acres Subdivision, Block 1, Lot 5 (Replat); ; and possible action in open session regarding same. 24. Executive Session pursuant to Section 551.071, Chapter 51, Texas Government Code Consultation with legal counsel regarding possible litigation and enforcement options related to flooding, storm water and drainage at 1629 End Street; possible action in open session regarding same. 25. Executive Session pursuant to Section 551.071 & 551.074, Chapter 551, Texas Government Code – Consultation with legal counsel and discussion of personnel matters regarding establishing procedures to begin the process for the City of Eagle Pass City Manager search; and possible action in open session regarding same. ADJOURNMENT The City Council reserves the right to consider business out of the posted order and the right to adjourn into executive session to discuss items which are not listed as executive session items but which qualify to be discussed in closed session under Chapter 551 of the Texas Government Code. Entrance and parking spaces for disabled persons are available in front of City Hall. CERTIFICATION I, the undersigned City Secretary, do hereby certify that the agenda mentioned above was posted on the Bulletin Board located in the Lobby at City Hall, 100 South Monroe Street, Eagle Pass, Texas, on Friday, October 30, 2015 at 5:20 p.m. Imelda B. Rodriguez City Secretary Item #1 THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held a special meeting on Tuesday, September 15, 2015 at 5:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Ramsey English Cantu; Mayor Pro-Tem Rudy Villalpando; Council Members Gloria Hernandez, Yolanda Ramon and Luis Sifuentes. Absent: None Staff present: Hector Chavez, Acting City Manager; Heriberto Morales, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Alberto Guajardo, Police Chief; Interim Executive Director of Public Works, Jessies Sandoval; Cesar Villa, Library Operations Manager; Irma Morales, Municipal Court Administrator; Francisco Martinez, Municipal Court Judge; Isabel Perez, Human Resources Director; Manuel Mello, Fire Chief; Jorge Sanchez, PARD Director; Brian Shea, Executive Director of Community Development; Joe Cruz, Main Street Manager; Ivan Morua, Chief of Staff. With a quorum being present, Mayor English Cantu called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor English Cantu requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor English Cantu asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it under advisement. Mr. Ken Dirksen from Dirksen Engineering approached the Council and expressed his appreciation for the expediting of item number 19 by the Planning Department. Mr. Sergio Galindo, owner of Amistad Ready Mix approached the Council and informed them of City Council Special Meeting September 15, 2015 Page 2 his business situation. Mayor English Cantu then recommended that Administration visit with Mr. Galindo to address the issue. PUBLIC HEARINGS 1. Second public hearing on the City of Eagle Pass Annual Budget for fiscal year 2015-2016. Mayor, English Cantu opened the public hearing and invited the public to express their comments. There were no comments from the public. Therefore, the public hearing was closed. 2. Public hearing on the request submitted by Santiago and Romelia Herrera, for the rezoning of Lot 13 in Block 2 of Rancho Escondido, from R-2 (Second On- Family Dwelling District) to R-3 (A) (Apartment District). Mayor, English Cantu opened the public hearing and invited the public to express their comments. Brian Shea, Director of Community Development informed the Council on the details of the rezoning. He then stated that the Planning and Zoning Commission along with the Planning Department recommends approval. In response to a question posed by the Council, Mr. Shea responded that they are required to have one and a half parking spaces per unit. There were no comments from the public. Therefore, the public hearing was closed. 3. Public hearing on the proposed final Re-Plat of Lot 6 in Block 19 of Lewis Farms Estate Subdivision Unit 5; closing of public hearing and possible action regarding same. Mayor, English Cantu opened the public hearing and invited the public to express their comments. Mr. Shea informed the Council on the details of the final Re-plat, and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. There were no comments from the public. Therefore, the public hearing was closed. City Council Special Meeting September 15, 2015 Page 3 Motion: Moved: Second: Ayes: Nays: To approve the final Re-Plat of Lot 6 in Block 19 of Lewis Farms Estate Unit 5. Villalpando Sifuentes 5 0 At this moment, by consensus of the Council, the items were addressed as follows: 19. Consideration and possible action on the final plat approval of the Horizon Hill Subdivision Unit 2. Assistant Planning Director, Vanessa Rosales-Herrera informed the Council on the details, of the final plat approval, and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. Motion: Moved: Second: Ayes: Nays: To approve final plat approval of the Horizon Hill Subdivision Unit 2. Sifuentes Villalpando 5 0 21. Consideration and possible approval of a donation by Major General Homer I. “Pete” Lewis of an aircraft Cessna 210, XB-NOY to be placed on permanent display at the Dorothy Jane Lehrer Lewis Park. Acting City Manager Chavez informed the Council on the details of the donation, and recommends approval. After a minor discussion arose among the Council, it was agreed upon to have Administration draft an agreement for the donation expectations, and also with authority for City Manager to execute. Mayor Pro Tem, Villalpando thanked the Lewis family for their donation to the City of Eagle Pass. Motion: Moved: Second: Ayes: Nays: To accept donation of aircraft Cessna 210, XB-NOY, and have Administration draft an agreement with authority to execute. Sifuentes Ramon 5 0 City Council Special Meeting September 15, 2015 Page 4 REPORTS 4. Monthly Departmental A. B. C. D. E. F. G. H. I. J. K. L. Bridge Finance Fire Human Resources Library Main Street Project Municipal Court Parks & Recreation Planning & Building Police Public Works-City Shop-Code Enforcement Tax Mayor Pro-Tem Villalpando thanked all departments for their work on the budget. In response to a question posed by the Council regarding progress of streets. Mr. Sandoval responded that they currently are 35% done with the streets reconstruction, and 8% with the maintenance of streets. RESOLUTIONS 5. Consideration and possible approval of a Resolution declaring the official holidays for the City of Eagle Pass for fiscal year 2015-2016. Acting City Manager Chavez recommends approval of the Resolution presented. He further stated for the next fiscal year we need to look at possibly removing some holidays. Motion: Moved: Second: Ayes: Nays: To approve Resolution (2015-39R) as presented. Villalpando Sifuentes 5 0 6. Consideration and possible approval of a Resolution granting an exemption from the monthly garbage and rubbish collection fee for persons 65 years of age or older, or disabled veterans whose homestead residences are located within the city limits of the City of Eagle City Council Special Meeting September 15, 2015 Page 5 Pass as indicated on the tax rolls of the City for the fiscal year commencing October 1, 2015 and ending September 30, 2016. Acting City Manager Chavez informed the Council on the details of the Resolution, and recommends approval. He further stated that in the future we need to look at, and consider changes to this resolution. Motion: Moved: Second: Ayes: Nays: To approve Resolution (2015-40R) as presented. Sifuentes Villalpando 5 0 ORDINANCES 7. Consideration and possible approval of an Ordinance changing the zoning district classification of Lot 13 in Block 2 of Rancho Escondido (1035 Mazza Drive), from R-2 (Second OneFamily Dwelling District) to R-3 (A) (Apartment District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: To approve Ordinance on first reading. Sifuentes Hernandez 5 0 8. Consideration and possible approval of an Ordinance amending Section 26-183(3), Article VII, Chapter 26 of the Code of Ordinances of the City of Eagle Pass, Texas, for the setting of new commercial toll rates to be collected for the International Bridges; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. San Juana Garza, Executive Director of Finance and Business Services informed the Council of the details of the Ordinance, and recommends approval. Mayor Pro-Tem Villalpando also suggested to consider looking at increasing the regular traffic. Motion: Moved: To approve Ordinance on first reading. Villalpando City Council Special Meeting September 15, 2015 Page 6 Second: Ayes: Nays: Sifuentes 5 0 9. Second reading of an ordinance of the City of Eagle Pass, Texas amending Ordinance 2014-07 adopting term limits for individuals appointed to City Council boards or committees to codify the term limit provisions as Sections 2-290 (a)-(c) through 2-291 of the City Code; adopting new subsections 2-290 (d) and (e) that further clarifies the term limit provisions adopted in Ordinance 2014-07 and adopting a new Section 2-292 that eliminates compensation for individuals appointed to serve on City Council boards or committees; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date . Motion: Moved: Second: Ayes: Nays: To approve Ordinance on second reading. Sifuentes Hernandez 5 0 10. Third and final reading of an Ordinance amending Sections 16-30, 16-32, 16-33, 1635, and 16-36, Article II, Chapter 16 of the Code of Ordinances of the City of Eagle Pass, Texas; addressing public nuisances; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. City Attorney Morales informed the Council that the latest changes were in a separate ordinance presented to Council at this meeting. Councilmember Hernandez recommended to clarify the language, as to when the violation fee begins. City Attorney then stated he would add language to address this concern. Motion: Moved: Second: Ayes: Nays: To approve Ordinance (2015-22) on third and final reading. Sifuentes Villalpando 5 0 11. Third and final reading of an Ordinance amending the personnel rules and regulations of the City of Eagle Pass due to the adoption of Civil Service for police officers and fire fighters by (1) adding a pre-emption clause; (2) amending the personnel rules and regulations regarding sick City Council Special Meeting September 15, 2015 Page 7 leave accruals for Civil Service police officers and firefighters; (3) amending the personnel rules and regulations regarding the separation of sick leave accruals for Civil Service police officers and fire fighters; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. In response to a question posed by the Council regarding the timeframe for adoption. Mrs. Perez responded that the adoption date is October 30, 2015. Motion: Moved: Second: Ayes: Nays: To approve Ordinance (2015-23) on third and final reading. Sifuentes Hernandez 5 0 12. Third and final reading of an ordinance approving and adopting the budget of the City of Eagle Pass, Texas, for the 2015-2016 fiscal year; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Mayor English Cantu stated that balanced budgets were sent out to the Council on Friday of last week for review. Mrs. Garza presented the proposed budget for the 2015-16 fiscal year, and informed the Council in detail, and highlighted on the following, and answered questions from the Council: Every Department: Positions that were approved in the current budget vs. new ones that are requested for next year Amounts for Salaries and Benefits is $17,000.00 difference from Workshop II Capital Outlay: $961, 232.00 Solid Waste Fund: Expenditures $ $4,598,579.00 Additional positions that were removed from previous Budget Workshop: Assistant Chief of Police, and ICT Director. (ICT Director position was eliminated, and combined into the Economic Development Director position) Grant Administrator Position: new position (current Grant Writer Contract will be eliminated) Health Inspector: on hold until Ordinances are in place After much discussion regarding not having the proper ordinances needed for the Health Inspector position in place, by consensus of the Council, it was agreed to have a deadline of 3 months to have the ordinances in place. City Council Special Meeting September 15, 2015 Page 8 2 positions added under the Golf Course (changed from part-time to full-time) Solid Waste overtime: $102,000.00 (amount is based on previous years) Contributions to Others: $133,100.00 Other Special Revenue Funds: Room Occupancy Tax Committee $242,071.00 Storm Drainage Fund: funds have dried out ICT Revenues: $79,556.00 General Funds Expenditures by Departments: increases in some departments are due to reclassifications to the proper departments IT Network Systems Administrator: new position for the IT department in order to have a staff of three Assistant Municipal Court Judge funding comes is classified as salary under Extra Help ($10,000) Finance Department: Furniture & Equipment; increased in order to purchase software Finance Department: Travel & Training; increased due to educational reimbursement program provided by the City Public Works Department: new position Public Works Business Manager Pg. 46; correction to 3 Recreations Programs Special to 8 Recreation Programs Specialist After much discussion regarding the Pay Plan and job descriptions. Mrs. Perez stated that currently the Pay Plan is pending to have a formal organizational chart for each Department City wide, and that the Pay Plan is now at 100% of the market value. Motion: Moved: Second: Ayes: Nays: To approve Ordinance (2015-24) on third and final reading adopting budget presented by Administration; and to ratify the property tax increase reflected in the budget which totals a tax rate of $0.546017/$100 assessed value for tax rate. Villalpando Sifuentes 4 Hernandez 13. Third and final reading of an Ordinance levying a tax rate for the City of Eagle Pass for the tax year 2015; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Mayor, English Cantu informed the Council that the 2015 tax rate of $0.340789/$100 for Maintenance and Operation is the same as in 2013; $0.205228/$100 value for the payment of principal and interest on debt of the City’s long term debt; $0.546017/$100 is the total tax rate for 2015. The average home valuated at $112,704, this increases the tax amount by $39.78 which equates to $3.31 per month. City Council Special Meeting September 15, 2015 Page 9 The Council expressed their concerns and responsibilities as elected officials regarding the tax increase for 2015. Motion: Moved: Second: Ayes: Nays: To approve Ordinance (2015-25) on third and final reading; that the property tax rate be increased by the adoption of a Tax Rate of $0.546017/$100 which is effectively an 11.073 percent by which the proposed Tax Rate exceeds the effective Tax Rate. The 2015 effective tax rate is $0.4191581/$100. Sifuentes Ramon 4 Hernandez OTHER BUSINESS 14. Consideration and possible approval of a subdivision variance to plat a property, legally defined as Buena Vista Addition, Block A, Lot 6 in of North 35 Feet and Survey 37, Abstract 835, 0.1343 Acres, prior to obtaining city utility services and related building permit(s) approvals located at 1069 Del Rio Boulevard. Mrs. Rosales-Herrera informed the Council on the details, of the subdivision variance, and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. In response to a question posed from the Council Mrs. Rosales-Herrera responded that if the City Council approves the subdivision variance this is a one-time issuance of building permits for the property and does not attempt to alter, amend, or remove any covenants or restrictions or waive any platting requirements for the property. Motion: Moved: Second: Ayes: Nays: To approve subdivision variance as presented. Sifuentes Hernandez 5 0 15. Consideration and possible approval of a subdivision variance to plat a property, legally defined South Heights, Block 10, Lot 14 (less the Northeast 6 feet), prior to obtaining city building permit(s) approvals located at 529 Luis Street. City Council Special Meeting September 15, 2015 Page 10 Mrs. Rosales-Herrera informed the Council on the details of the subdivision variance , and stated that the Planning and Zoning Commission along with the Planning Depart ment recommends approval. Motion: Moved: Second: Ayes: Nays: To approve subdivision variance as presented. Sifuentes Hernandez 5 0 16. Consideration and possible approval of a subdivision variance to plat a property, legally defined as Range Unit #2, Block 3, Lot 65, North 82.1 feet, prior to obtaining city building permit(s) approvals located at 475 Adams Street. Mrs. Rosales-Herrera informed the Council on the details of the subdivision variance , and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. Motion: Moved: Second: Ayes: Nays: To approve subdivision variance as presented. Sifuentes Villalpando 5 0 17. Consideration and possible action on the preliminary plat approval of the Old Pioneer Subdivision. Mr. Shea informed the Council on the details of the preliminary plat, and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. Motion: Moved: Second: Ayes: Nays: To approve preliminary plat as presented. Sifuentes Ramon 5 0 18. Consideration and possible action on the preliminary plat approval of the Town Square Subdivision Unit 2. City Council Special Meeting September 15, 2015 Page 11 Mr. Shea informed the Council on the details of the preliminary plat, and stated that the Planning and Zoning Commission along with the Planning Department recommends approval. Motion: Moved: Second: Ayes: Nays: To approve preliminary plat as presented. Villalpando Hernandez 5 0 20. Consideration and possible approval of a contract between the City of Eagle Pass and Dr. Victoriano Valdez M.D., P.A., for his services as Medical Director of the City’s Emergency Medical Services. Mrs. Garza informed the Council that this contract has not been updated for several years, and has been operating under the same contract since 2006. Motion: Moved: Second: Ayes: Nays: To approve contract as presented. Sifuentes Hernandez 5 0 22. Consideration and possible approval of an Intergovernmental Agreement with Eagle Pass Independent School District for the mutual use of services and equipment . Acting City Manager Chavez informed the Council of the details of this agreement , and recommends approval. Motion: Moved: Second: Ayes: Nays: To approve agreement as presented. Hernandez Villalpando 5 0 23. Consideration and possible approval of Interlocal Governmental Agreement with the Eagle Pass Independent School District for their use of the Golf Course. Acting City Manager Chavez informed the Council of the details of this agreement and recommends approval. City Council Special Meeting September 15, 2015 Page 12 Motion: Moved: Second: Ayes: Nays: To approve agreement as presented. Sifuentes Villalpando 5 0 ADJOURNMENT Motion: Moved: Second: Ayes: Nays: To adjourn. Hernandez Sifuentes 5 0 ATTEST: ______________________________ Ramsey English Cantu Mayor ______________________________ Imelda B. Rodriguez City Secretary THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held a special meeting on Tuesday, September 16, 2015 at 4:30 p.m. at the International Center for Trade-East Room, 3295 Bob Rogers Drive, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Ramsey English Cantu; Mayor Pro-Tem Rudy Villalpando; Council Members Gloria Hernandez, Yolanda Ramon and Luis Sifuentes. Absent: None Staff present: Hector Chavez, Acting City Manager; Heriberto Morales, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Alberto Guajardo, Police Chief; Manuel Mello, Interim Fire Chief; Rodolfo Cardona, Fire Marshall; Jorge Sanchez, PARD Director; Interim Executive Director of Public Works, Jessies Sandoval; Jorge Sanchez, PARD Director; Brian Shea, Executive Director of Community Development; Ivan Morua, Chief of Staff. Other attendees: Ken Dirksen, Dirksen Engineering; April Rodriguez, Maverick County Planning Director; Abner Martinez, Amistad Consulting Services; Lewis Stock, Alvin Stock LTD; Isabel Metzler, Developer; Paco Mondragon, Invermex; Bob Jaffer, Developer; Clay Brown, Developer; Janina Ayers, Realtor; Christopher Hiller, AE Hiller & Sons, Inc.; Clayton Brown, Aguila Construction; Antonio Perez, TXDOT; Monica Perez, MJC Real Estate; Lucia Johnson, MJC Real Estate; Gene Mireles, Developer and Pepe Aranda. With a quorum being present, Mayor English Cantu called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor English Cantu requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor English Cantu asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it City Council Special Meeting September 16, 2015 Page 2 under advisement. No one responded. ORDINANCES 1. Second reading of an Ordinance amending Section 26-183(3), Article VII, Chapter 26 of the Code of Ordinances of the City of Eagle Pass, Texas, for the setting of new commercial toll rates to be collected for the International Bridges; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Hernandez 4 0 Sifuentes JOINT WORKSHOP WITH COMMUNITY DEVELOPERS 2. Discussion on possible action on the City of Eagle Pass comprehensive strategic planning and community development strategies and discuss process, methods and efficiency goals with community developers. Mayor English Cantu and Acting City Manager Chavez welcomed everyone. At this moment there was a formal introduction of everyone present at said meeting. Brian Shea, Executive Director of Community Development then addressed the Council, and gave a presentation that went into detail of the duties/functions of every employee that pertains to the Planning and Building department. At this moment Councilmember Sifuentes arrived at said meeting. Mr. Shea also went into the details of the processes/checklist of the following: Application processed by the Planning and Building Department Building Permit Process Building Permit Application Preliminary Plat or Re-Plat Process Final Plat or Re-Plat Process Subdivision Application City Council Special Meeting September 16, 2015 Page 3 Preliminary Plat or Re-plat Process Checklist Final Plat or Re-Plat Process Checklist Within the presentation Mr. Shea went into detail of comments that were addressed at a previous developers meeting held in 2011 as follows: Utility Standards and Inspections Process Road Standards and Inspection Process Detention Standards Park and Dedication and Landscaping Subdivision Processing Timelines Mr. Shea then informed everyone that they are in the process of updating the Construction Specification Manuel to work with utility providers to come up the specs needed. He also advised that he was working on a subdivision ordinance that addressed many of the concerns/issues that are in the current ordinance. Mr. Shea also stated that all his work was in his computer, which is currently corrupted with a virus and he has not been able to retrieve any information. Mr. Shea further stated that he has to recreate every document he has stored in his corrupted computer. Councilmember Sifuentes then stated that this also happened in the School District and there is nothing that can be done to retrieve information. Mayor English Cantu then stated that at this time they would take any feedback from developers in regards to Utility Standards and Inspection, Road Standard and Inspection Process. Mr. Clayton Brown then stated the following concerns in general: Cost Sensitive- lots too expensive Reduce some of the standards Become the most pro-growth City on the border Need to have less obstacles for new development Legal Opinion slows down the process – some issues were not done correctly in the past and these should be grandfathered in; consider have a small group/committee to handle opinions Have an attitude to make things work Mayor English Cantu then stated the community needs to be pro-growth, and keep growth in our City and not have developers/investors go to other Cities. City Council Special Meeting September 16, 2015 Page 4 Councilmember Hernandez thanked Mr. Brown and stated that there is always room for improvement. She further stated if there are any issues/concerns in regard to ordinances for these to be brought to City Council. She further stated that she also wants the City to be pro-growth. Mayor English Cantu then stated that they can work on ordinances, and they can look good on paper. But once they, are implemented it may not be the best for pro-growth. Mr. Brown then complemented Mr. Shea on the good work they have done in organizing the Planning Department, and now that Mr. Shea is aware of the areas that have issues, we need to move forward. Ms. Monica Cruz expressed her issues/concerns and stated the following: Timeframe- too long for a re-plat it took 1 ½ years to get approved Always something new added to Checklist - in which some projects were already in the middle, and applicant has no choice but to comply and accrue more expense to project Need to know why or where is the delay in the process New Development process very confusing Sidewalks- first told they are needed, and then told they are not needed Have consistency in checklist Mayor English Cantu then stated that the Council is enforcing consistency with new development/subdivisions to have sidewalks. Mr. Ken Dirksen thanked Mr. Shea, and stated the following: The City is one of the most pro-growth Cities around Subdivision Code Section 23-10 Scope-; Suggested addressing tracks less than 5 acres City Attorney Morales then briefed everyone on the process of platting less than 5 acres. He further stated he is aware of the issues related to this matter, but State Law requirement that anything under 5 acres needs to be platted. Councilmember Hernandez then stated that we need to make the changes at the City level as long as it’s platted. Subdivision Ordinance should address difference between commercial and residential lots Platting process too long Timing on projects; deadlines always changing City Council Special Meeting September 16, 2015 Page 5 After a minor discussion arose regarding placing items on the Planning and Zoning Commission (P & Z) agenda, and then after on the City Council agenda, Mayor English Cantu stated that this issued can be address at the Administration level. Mr. Abner Martinez stated the following concerns: Subdivision rules- three different processes Time of services – taking too long Have only the minimal state requirements Clarify/Distinguish between commercial and residential development Councilmember Sifuentes questioned Mr. Shea on the timeframe for a subdivision process. Mr. Shea responded that fifty percent of the time the applications are submitted incomplete delaying the process, and when submitted complete it takes a couple of weeks depending on response of applicants. Mr. Shea further stated that every applicant is a different situation, and they are processed as quickly as they can. Mr. Paco Mondragon stated his concerns/issues, and suggestions and stated the following: Timing being a major issue Analysis time on projects; basing themselves by the last 10 project in order to have a more accurate time and improve on expediting projects Have more P & Z meeting, not wait until they have two or more applicants to have meetings; suggested twice a month Be more consistent Tract time and set goals Narrow the reports that come to Planning and Zoning After a minor discussion arose regarding placement of items on P & Z agenda, then after placing on City Council Agenda, Councilmember Sifuentes then suggested that to place items on City Council agenda subject to pending Planning and Zoning approval. Mayor English Cantu again stated that this issue can be addressed by Administration. Mr. Bob Jaffer stated his concerns and stated the following: Too much work load; Needs more staff Timing- too long Need more P & Z Meetings; have meeting twice a month Councilmember Sifuentes concurred with Mr. Jaffer and stated that for a very long time Mr. Shea has been a one-man show. City Council Special Meeting September 16, 2015 Page 6 Councilmember Sifuentes asked what is the plan of action that we can take to avoid delays. Mr. Shea responded that all the information is in the corrupted computer, it does address issues/concerns to shorten the processes. Mr. Shea then stated that the Planning Department has been running in the red since he got here. He further stated that there is not charge for a subdivision variance, and this involves a lot of research. Mayor English Cantu then stated the all issues/concerns addressed at this meeting will be reviewed. He further stated that most of the issues are addressed in documents contained in the corrupted computer, which will hopefully be able to be recovered. City Attorney Morales then suggested the following comments to the Developers/Architects: Use Checklist every time to assure all requirements are met every time an application is submitted Developer holds engineers accountable in regards to application process When Legal reviews the applications; we follow the same checklist that is provided to applicant Applicants need to do their part in submitting a complete application, this will avoid any additional delays in process When a plat is submitted within 30 days it has to go to P & Z, if it doesn’t go to P & Z it automatically approved; and within 30 days after that it has to go to City Council if P & Z didn’t take action because it wasn’t ready/reviewed then City Council will have no choice but to deny request/application City Attorney Morales finally stated that the major issues are in the submitting stage of the application, and when it goes to P & Z, Acting City Manager Chavez also concurred with legal. Mr. Chavez further stated that we all need to work together and use the Checklist. Ms. Cruz asked if the City has an engineer that reviews applications. Mr. Shea responded “yes”. She then stated that there is also a delay once it is approved by City Council in getting documents processed and signed. Ms. Cruz also suggested that if the contractor instead of developer get the bonds issuance, as it is done in other cities. After a minor discussion arose in regards to bond issuance and letter of credit, it was agreed to be looked into. Mr. Gene Mireles then stated his concerns as follows: Timing a major issue- application process City Council Special Meeting September 16, 2015 Page 7 Ordinances in the past were processed/produced by picking and choosing from other cities, and then put together; results have a very bad ordinance and having to work with this for several years Planning Director is getting too many things to do; department overload with work 1 year to develop a property Work on Checklist Things change during the process; and things need to be re-planned at the expense of the developer Need a new ordinance More staff to focus on applications Process is very complex and needs to be addressed in new ordinance Timing in regards to P & Z, and City Council meetings Cost also an issue- property lots very expensive Mr. Jaffer thanked the Council and stated that we are moving forward, if we made mistake in the past we learn from them and move forward, and forgive each other. At this moment Mayor Pro-Tem Villalpando left the meeting. Councilmember Sifuentes then stated that we need to help with cost to developers by using Economic Development Tools and move forward. Mr. Brown then stated that the City of San Antonio is very aggressive in utilizing these tools to attract more businesses. Mayor English Cantu thanked everyone present, and stated that there is a number of notes that he has taken from all of the comments/issues in which City Council will be looking to better enhance the way that the structure is handled , and process for development. He further stated that the major issue is how we can improve our Planning Department. Motion: Moved: Second: Ayes: Nays: Absent: To review all of the discussion points that were presented and move forward with a plan for the developers to review and, possibly create of a committee of developers to formulate the necessary ordinances to be cohesive with how development is; and also to look at other types of economic development tools to help bring down cost of lots. Hernandez Ramon 4 0 Villalpando City Council Special Meeting September 16, 2015 Page 8 ADJOURNMENT Motion: Moved: Second: Ayes: Nays: Absent: To adjourn. Sifuentes Hernandez 4 0 Villalpando ATTEST: ______________________________ Ramsey English Cantu Mayor ______________________________ Imelda B. Rodriguez City Secretary THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held its regular meeting on Tuesday, October 6, 2015 at 5:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Pro-Tem Rudy Villalpando; Council Members, Gloria Hernandez, Yolanda Ramon and Luis Sifuentes. Absent: Mayor Ramsey English Cantu Staff present: Hector Chavez, Acting City Manager; Heriberto Morales, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Alejandro Guedea, Police Lieutenant; Jessies Sandoval, Interim Executive Director of Public Works; Cesar Villa, Library Operations Manager; Francisco Martinez, Municipal Court Judge; Irma Morales, Municipal Court Director; Cynthia Campos, Human Resources Operations Manager; Maria Galvan, Tax/Assessor Collector; Manuel Mello, Fire Chief; Jorge Sanchez, PARD Director; Brian Shea, Executive Director of Community Development; Ivan Morua, Chief of Staff. With a quorum being present, Mayor Pro-Tem Villalpando called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor Pro-Tem Villalpando requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor Pro-Tem Villalpando asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it under advisement. No one responded. Mrs. Alma Solis a citizen approached the Council, and expressed her concerns regarding item number 11, and also stated that she opposed this rezone. City Council Regular Meeting October 6, 2015 Page 2 Mr. Alberto Daniel also approached the Council, and expressed his concerns regarding item number 23. 1. Presentation of award to Fire Department retiree Mr. Ruben Villarreal for 25 years of service. Mayor Pro-Tem Villalpando presented to Mr. Ruben Villarreal with a plaque for 25 years of service, and expressed his gratitude for his many years of service. Fire Chief Manuel Mello also expressed his gratitude to Mr. Villarreal for his years of service with the Eagle Pass Fire Department. Mr. Villarreal then expressed his appreciation to the Council, and his co-workers from the Fire Department. PUBLIC HEARINGS 2. Public hearing on the request submitted by Amado Rodriguez, for the rezoning of Lot 11 in Block 16 of South Heights, from B-1 (Neighborhood Business District) to B-3 (General Business District). Mayor Pro-Tem, Villalpando opened the public hearing and invited the public to express their comments. Brian Shea, Director of Community Development informed the Council on the details of the rezoning. He stated that the Planning and Zoning Commission along with the Planning Department recommends approval. There were no comments from the public. Therefore, the public hearing was closed. MINUTES 3. Approval of minutes of August 4, August 11, August 13, August 18, August 25, and September 1, 2015. Motion: Moved: Second: Ayes: Nays: To approve minutes as presented. Sifuentes Ramon 4 0 City Council Regular Meeting October 6, 2015 Page 3 Absent: English Cantu REPORTS 4. Monthly Departmental A. B. Bridge Finance Acting City Manager, Hector Chavez informed the Council on the details of the Parks and Recreation account. C. D. E. F. G. H. Fire Human Resources Library Main Street Project Municipal Court Parks & Recreation In response to a question posed by the Council regarding the Aquatic Center, Mr. Chavez responded that the work will begin on October 9, 2015. I. J. K. L. Planning & Building Police Public Works-City Shop-Code Enforcement Tax Acting City Manager Chavez also presented the Council with a status report on current and future projects. ORDINANCES 5. Consideration and possible approval of an Ordinance changing the zoning district classification of Lot 11, Block 16, of South Heights Addition (1424 El Indio Hwy), from B-1 (Neighborhood Business district) to B-3 (General Business District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: To approve Ordinance on first reading. Sifuentes City Council Regular Meeting October 6, 2015 Page 4 Second: Ayes: Nays: Absent: Ramon 4 0 English Cantu 6. Consideration and possible approval an Ordinance determining the public necessity for public use and authorizing the acquisition of a fee simple interest in approximately 0.17 acres known as Lot 17, Block C, Bluff North Heights Subdivision, located at 888 Jefferson Street, as labeled by Maverick County Appraisal District with property ID No. 5669 (“property”); located in Eagle Pass, Maverick County, Texas. The property shall be acquired by negotiation and/or condemnation, if necessary, for the public use of an expansion of the Eagle Pass Water Treatment Plant and related infrastructure and authorizing the City Manager or his designee to take all appropriate actions to acquire the fee simple interest in the property by negotiation and/or condemnation; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Acting City Manager, Chavez and EPWWS General Manager, Jorge Barrera informed the Council on the details of the ordinance. In response to a question posed by the Council regarding funds to purchase properties, Mr. Barrera responded that the funds would be coming from the Eagle Pass Water Works. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Sifuentes Ramon 4 0 English Cantu 7. Consideration and possible approval of an Ordinance of the City of Eagle Pass, Texas amending Chapter 13 (Fire Prevention and Protection), Article III, by adding new Section 13 - 45 of the City’s Code of Ordinances to provide for a procedure to consider the issuance of letters of authorization for new emergency medical service providers; finding that the meeting at which this ordinance is passed is open to the public as required by la w; providing a severability clause; and establishing an effective date. City Attorney Morales informed the Council on the details of the ordinance, and also answered the concerns/questions of the Council. City Council Regular Meeting October 6, 2015 Page 5 There was much discussion within the Council regarding the letters of authorization (LOA) for new emergency medical service providers. City Attorney Morales and Fire Chief Mello briefed the Council on how this ordinance would assist with the factors that are needed to approve the LOA’s. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Sifuentes Ramon 4 0 English Cantu 8. Consideration and possible action of an Ordinance amending Section 14-10, Subsections 2 (A–G) and 5 (A–B), Chapter 14 (Municipal Solid Waste) of the Code of Ordinances of the City of Eagle Pass, Texas, to provide for new rates/fees to commercial properties and tire delivery; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Acting City Manager Chavez informed the Council on the details of the ordinance, and recommends approval. In response to a question posed by the Council regarding establishing an ordinance to address tire businesses in collecting tires, and charging a fee reimbursable to the City. Mr. Chavez responded that “yes” we can have an ordinance to address this, but the County is not required. Councilmember Sifuentes suggested to look into having an ordinance in place. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Sifuentes Ramon 4 0 English Cantu 9. Consideration and possible approval of an Ordinance amending Section 9. - B-2 (Central Business District) of Appendix A (Zoning Ordinance) of the Code of Ordinances of the City of Eagle Pass, Texas to prohibit establishment of flea market operations in the Central Business District; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. City Council Regular Meeting October 6, 2015 Page 6 Mr. Shea informed the Council on the details of the ordinance, and stated that the Planning and Zoning Commission, along with the Planning Department recommends approval. He clarified that all current flea markets in this area will be grandfathered in. Councilmember Hernandez expressed her concerns with this being a change in land use and not having the proper public hearings and notices. Acting City Manager Chavez stated it would be in the best interest of all to have public hearings to obtain citizen input. After a minor discussion within the Council, it was agreed that the purpose of this ordinance was not to have flea markets in the downtown area, and that the current ones in place would be grandfathered. Councilmember Hernandez reiterated that this is a change of land use and proper notice has not been given. Motion made by Councilmember Sifuentes second by Councilmember Ramon: motion does not carry. City Attorney Morales then stated that the wishes of the Council are to have public hearing prior to presenting this ordinance again. 10. Consideration and possible approval of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to transfer the Multimedia Specialist position from the Finance Department to the Administration Department; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Acting City Manager Chavez informed the Council on the details of the ordinance, and recommends approval. Councilmember Sifuentes questioned why the Human Resources Department is requesting this item instead of Administration. Human Resources Director, Isabel Perez responded that when they are personnel requests, she usually always submits these on behalf of the Department Head. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Hernandez Ramon 4 0 English Cantu City Council Regular Meeting October 6, 2015 Page 7 11. Second reading of an Ordinance changing the zoning district classification of Lot 13 in Block 2 of Rancho Escondido (1035 Mazza Drive), from R-2 (Second One- Family Dwelling District) to R-3 (A) (Apartment District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. In response to a question posed by the Council, Mr. Shea responded that all rezones go to the Planning and Zoning Commission prior to being presented to City Council. Councilmember Sifuentes questioned if the congestion in this areas was evaluated for this rezone. Mr. Shea responded that “yes” this was researched. Motion: Moved: Second: Ayes: Nays: Abstained: Absent: To approve Ordinance on second reading. Sifuentes Ramon 3 0 Hernandez English Cantu 12. Third and final reading of an Ordinance amending Section 26-183(3), Article VII, Chapter 26 of the Code of Ordinances of the City of Eagle Pass, Texas, for the setting of new commercial toll rates to be collected for the International Bridges; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Acting City Manager Chavez informed the Council of the bids for the Bridge e xpansion, and how this increase would help with the additional cost to complete this project. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance (2015-26) on third and final reading. Sifuentes Ramon 4 0 English Cantu 13. Third and final reading of an ordinance of the City of Eagle Pass, Texas amending Ordinance 2014-07 adopting term limits for individuals appointed to City Council boards or committees to codify the term limit provisions as Sections 2-290 (a)-(c) through 2-291 of City Council Regular Meeting October 6, 2015 Page 8 the City Code; adopting new Subsections 2-290 (d) and (e) that further clarifies the term limit provisions adopted in Ordinance 2014-07 and adopting a new section 2-292 that eliminates compensation for individuals appointed to serve on City Council boards or committees; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date . Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance (2015-27) on third and final reading. Sifuentes Ramon 4 0 English Cantu RESOLUTIONS 14. Consideration and possible approval of a Resolution relating to the adoption of the Annual Tax Roll for the year 2015 by the City of Eagle Pass. San Juana Garza, Executive Director of Finance and Business Services informed the Council on the details of the resolution. Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-41R) for the adoption of the Annual Tax Roll 2015. Sifuentes Ramon 4 0 English Cantu OTHER BUSINESS 15. Consideration and possible approval of the final plat of the Neutze Subdivision. Assistant Planning and Zoning Director, Vanessa Rosales-Herrera informed the Council on the details, of the final plat, and stated that the Planning and Zoning Commission, along with the Planning Department recommends approval. Motion: Moved: Second: Ayes: Nays: To approve of the final plat of the Neutze Subdivision. Sifuentes Hernandez 4 0 City Council Regular Meeting October 6, 2015 Page 9 Absent: English Cantu 16. Consideration and possible approval of an agreement with the Eagle Pass Chamber of Commerce for publicity and tourism services. Acting City Manager Chavez informed the Council on the details of the agreement, and recommends approval. Councilmember Hernandez expressed her concerns regarding the availability of funds to cover the cost of this agreement, and for the Economic Developer. Mr. Chavez then stated that there are sufficient funds to cover this agreement, and with respects to the Economic Developer this is still in the works, and this position is not in place at this point. Motion: Moved: Second: Ayes: Nays: Absent: To approve agreement as presented. Sifuentes Ramon 4 0 English Cantu 17. Consideration and possible action regarding the selection of a construction firm for a miniature golf course. Acting City Manager Chavez informed the Council of the details of the selection of a construction firm for a miniature golf course, and is recommending Harris Miniature Golf. Mayor Pro-Tem Villalpando questioned the cost to complete the entire golf course. Mr. Chavez responded that for the long term it would be an estimated $700,000.00 to $800,000.00. Motion: Moved: Second: Ayes: Nays: Absent: To authorize City Manager or his designee to enter into negotiations and to have City Manager execute contract with Harris Miniature Golf. Sifuentes Ramon 4 0 English Cantu 18. Consideration and possible approval of an agreement with Crane Engineering for engineering services to develop construction plans, specifications, and cost estimates related to replacing a proposed channel with a conventional pipe system at the Eagle Pass Drainage Pipe Improvements for Channel B. City Council Regular Meeting October 6, 2015 Page 10 Acting City Manager Chavez informed the Council on the details of the agreement, and recommends approval. Motion: Moved: Second: Ayes: Nays: Absent: To authorize City Manager to execute agreement with Crane Engineering for engineering services for the development of construction plans, specifications, and cost estimates related the Eagle Pass drainage pipe improvements for Channel B. Sifuentes Ramon 4 0 English Cantu 19. Consideration and possible approval of an agreement with Crane Engineering for engineering services to develop construction plans, specifications, and cost estimates related to an existing line channel wall that has failed at the Eagle Pass Independent School District detention pond drainage channel. Acting City Manager Chavez informed the Council on the details of the agreement, and recommends approval. Motion: Moved: Second: Ayes: Nays: Absent: To authorize City Manager to execute agreement with Crane Engineering for engineering services for the development of construction plans, specifications, and cost estimates related the Eagle Pass Independent School District detention pond drainage channel. Hernandez Ramon 4 0 English Cantu 20. Consideration and possible approval of an Interlocal Agreement between the City of Eagle Pass and Eagle Pass Water Works System for services and equipment. Acting City Manager Chavez informed the Council on the details of the Interlocal Agreement, and recommends approval. Mrs. Garza expressed her concerns regarding the fees that Water Works charges for the billing, and she further stated that this needs to be re-negotiated. Motion: To approve Interlocal Agreement as presented City Council Regular Meeting October 6, 2015 Page 11 Moved: Second: Ayes: Nays: Absent: Hernandez Ramon 4 0 English Cantu 21. Consideration and possible approval of a Memorandum of Agreement (MOA) between the City of Eagle Pass and the United States Customs and Border Protection for the border security fence gate access rights and responsibilities. City Attorney Morales informed the Council on the details of the Memorandum of Agreement. Motion: Moved: Second: Ayes: Nays: Absent: To approve MOA, and allow to negotiation the licensing agreement for the use of the Federal Government property for parking purposes. Hernandez Ramon 4 0 English Cantu EXECUTIVE SESSION The Council adjourned into executive session at 8:00 p.m. to consider the item below and reconvened in open session at 8:55 p.m. to take action as noted below. 22. Executive Session pursuant to Section 551.071, Chapter 551, Texas Government Code - Consultation with legal counsel on the proposed Solid Waste Disposal Contract by and between the Maverick County Solid Waste Authority Inc. and the City of Eagle Pass, a Texas Municipal Corporation; and possible action in open session regarding the same. Motion: Moved: Second: Ayes: Nays: Absent: To authorize City Manager to negotiate with the Maverick County Solid Waste Authority and execute Solid Waste Disposal Contract. Hernandez Sifuentes 4 0 English Cantu 23. Executive Session in matters covered by Section 551.071 & 551.074 of Chapter 551, Texas Government Code–Consultation with legal counsel and discussion of personnel City Council Regular Meeting October 6, 2015 Page 12 matters–Gloria Barrientos regarding status of separation agreement terms; and possible action in open session regarding same. No action taken on this item. ADJOURNMENT Motion: Moved: Second: Ayes: Nays: Absent: To adjourn. Sifuentes Hernandez 4 0 English Cantu ATTEST: ______________________________ Rudy Villalpando Mayor Pro-Tem ______________________________ Imelda B. Rodriguez City Secretary THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held a special meeting on Thursday, October 8, 2015 at 4:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Ramsey English Cantu; Mayor Pro-Tem Rudy Villalpando; Council Member, Yolanda Ramon. Absent: Gloria Hernandez and Luis Sifuentes. Staff present: Hector Chavez, Acting City Manager; Paul Fletcher, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Jessies Sandoval, Interim Executive Director of Public Works; Cesar Villa, Library Operations Manager; Irma Morales , Municipal Court Administrator; Isabel Perez, Human Resources Director; Manuel Mello, Fire Chief. With a quorum being present, Mayor English Cantu called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor English Cantu requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. Mayor English Cantu also requested a moment silence for former City Councilmember Oscar L. Rodriguez who passed away. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor English Cantu asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it under advisement. ORDINANCES 1. Consideration possible approval of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2-35 regarding non-discrimination, non-harassment and sexual harassment; finding that City Council Special Meeting October 8, 2015 Page 2 the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Hector Chavez, Acting City Manager informed the Council on the details of the proposed changes to the ordinance. After a minor discussion arose in regards to who makes the recommendations, it was agreed that the department head, in consultation with human resources, make the recommendation. Another discussion ensued in regards to reporting an incident. City Attorney Morales recommended to remove the word “their” and add wording of “the complaint’s” to section “e”. City Attorney Morales expressed his concern with the removal of the section regarding drug and alcohol use policy. Mrs. Perez stated that it will be addressed in a separate ordinance. Mayor English Cantu expressed his concerns regarding on properly informing the employees and translating policies in Spanish. Mrs. Perez responded that they are working on having mandatory training to further educate the employees and also working on translating the policies. Councilmember Ramon suggested to have employees take online training in regards to sexual harassment. Mayor English then stated the corrections as follows: to remove the word “their” and add “the complaint’s” to section “e” , and change the word “the” to “their” in the paragraph of 2 Responsibilities. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading with changes as stated above. Villalpando Ramon 3 0 Hernandez and Sifuentes 2. Consideration possible approval of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2-36 to adopt a dress code for city employees; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Mayor English Cantu informed the Council on the details of the proposed changes to the City Council Special Meeting October 8, 2015 Page 3 ordinance. Mayor Pro-Tem Villalpando expressed his concerns for Business Attire in regards to dress shoes. Mr. Chavez then stated that for this the guidelines states “may apply”. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 3. Consideration possible approval of an Ordinance amending Section 2-23(i), Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-23 (i) to provide for updated provisions regarding payment of vacations or sick leave for termination purposes, or in cases of extreme hardship or medical hardship; and providing for an effective date. Hector Chavez, Acting City Manager informed the Council on the details of the proposed changes to the ordinance. City Attorney Morales then expressed his concerns to this ordinance, since there was also proposed changes to Section 2-22 in regards to wages and salaries. Mrs. Perez then stated that this section is pending due to upcoming changes with the adoption of Civil Service. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 4. Consideration possible approval of an Ordinance amending Section 2-32, Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-32 to revise and clarify the educational reimbursement program; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Mayor English Cantu informed the Council on the details of the proposed changes to the ordinance. City Council Special Meeting October 8, 2015 Page 4 Mayor English Cantu asked as to the timeframe to give notice to the department heads. Mrs. Perez responded that the requestor should submit prior to registering and also during the Budgeting season. City Attorney Morales then expressed concerns with the course of study being directly related to the employee’s job in second paragraph of Section 2-32. A minor discussion ensued and by consensus of the Council, it was agreed to have the wording of “job” removed and replaced with “employment”. Councilmember Ramon suggested to also include vocational trainings to this program, and by consensus, the Council agreed. After a minor discussion arose regarding employee deductions pertaining to the Educational Reimbursement Program. Mrs. Perez stated that there is a form that is filled out once an employee is approved for this program, and it does have a section specifying the conditions, and acknowledgement of deductions. By consensus, the Council agreed to include the form for the second reading for approval, along with the ordinance. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Villalpando Ramon 3 0 Hernandez, Sifuentes ADJOURNMENT Motion: Moved: Second: Ayes: Nays: Absent: To adjourn. Villalpando Ramon 3 0 Hernandez, Sifuentes Mayor English Cantu stated that for the next meeting they will be reviewing the forms as well as for the changes that were made, already to be incorporated. City Council Special Meeting October 8, 2015 Page 5 ATTEST: ______________________________ Ramsey English Cantu Mayor ______________________________ Imelda B. Rodriguez City Secretary THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held a special emergency meeting on Tuesday, October 13, 2015 at 12:05 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Pro-Tem Rudy Villalpando; Council Members, Yolanda Ramon and Luis Sifuentes. Absent: Mayor Ramsey English Cantu and Council Member Gloria Hernandez Staff present: Hector Chavez, Acting City Manager; Heriberto Morales, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Jessies Sandoval, Interim Executive Director of Public Works; Isabel Perez, Human Resources Director; Ivan Morua, Chief of Staff. With a quorum being present, Mayor Pro-Tem Rudy Villalpando called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor Pro-Tem Villalpando requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor Pro-Tem Villalpando asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it under advisement. No one responded. RESOLUTIONS 1. Consideration and possible approval of a Resolution extending the order of the Declaration of Disaster executed by the Mayor pursuant to Section 418.108, Texas Government Code and regarding the severe flooding that occurred in Eagle Pass, Maverick County on October 8, 2015. Hector Chavez, Acting City Manager informed the Council of the details of the resolution, and City Council Special Meeting October 13, 2015 Page 2 recommends approval. Mayor Pro-Tem Villalpando expressed his gratitude to all the City Workers that were diligently working during this flood. Councilmember Sifuentes also expressed his gratitude to all departments involved in assisting the community during the recent flood. He also extended his gratitude to Mayor Ramsey English Cantu who has exhaustively been working, and reaching out to the affected citizens. Acting City Manager Chavez concurred with Councilmember Sifuentes, and further stated the Mayor set the example for all the employees by being out there in direct contact with affected citizens. Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-42R) as presented. Sifuentes Ramon 3 0 English Cantu and Hernandez ADJOURNMENT Motion: Moved: Second: Ayes: Nays: Absent: To adjourn. Sifuentes Ramon 3 0 English Cantu and Hernandez ATTEST: ______________________________ Rudy Villalpando Mayor Pro-Tem ______________________________ Imelda B. Rodriguez City Secretary THE STATE OF TEXAS COUNTY OF MAVERICK CITY OF EAGLE PASS )( )( )( The City Council of the City of Eagle Pass held a special meeting on Tuesday, October 20, 2015 at 5:30 p.m. in the Council Chambers at City Hall, 100 South Monroe Street, Eagle Pass, Texas. All legal notices were duly posted in accordance with the law. ESTABLISHMENT OF QUORUM Present: Mayor Ramsey English Cantu; Mayor Pro-Tem Rudy Villalpando; Council Member Yolanda Ramon. Absent: Council Members, Gloria Hernandez, and Luis Sifuentes Staff present: Hector Chavez, Acting City Manager; Heriberto Morales, City Attorney Representative; Imelda B. Rodriguez, City Secretary; San Juana Garza, Executive Director of Finance and Business Services; Alberto Guajardo, Police Chief; Interim Executive Director of Public Works, Jessies Sandoval; Cesar Villa, Library Operations Manager; Irma Morales, Municipal Court Administrator; Francisco Martinez, Municipal Court Judge; Ruben Montemayor, Assistant Municipal Court Judge; Isabel Perez, Human Resources Director; Maria Galvan, Tax Collector/Assessor; Jorge Sanchez, PARD Director; Brian Shea, Executive Director of Community Development; Ivan Morua, Chief of Staff. With a quorum being present, Mayor English Cantu called the meeting to order and the City Council considered the items as follows. MOMENT OF REVERENCE Mayor English Cantu requested the Council and members of the public present to have a moment of silence as a sign of respect to those who are serving in the military forces and those who have lost their lives protecting our country. CITIZENS COMMUNICATIONS AND RECOGNITIONS Mayor English Cantu asked if there was anyone in the audience wishing to express their comments on items which did not appear on the agenda, reminding them at the same time, that although they were unable to take formal action on such items, they would be glad to take it under advisement. PUBLIC HEARINGS 1. Final public hearing in regards to the completion of the construction for Texas Community City Council Special October 20, 2015 Page 2 Development Block Grant Contract No. 713140. Mayor English Cantu opened the public hearing and invited the public to express their comments. Hector Chavez, Acting City Manager informed the Council on the details of the Texas Community Development Block Grant Contract. Mayor English Cantu then stated that for the record, the City is working on the issue off of Yoblanda and Camarinos Streets. There were no comments from the public. Therefore, the public hearing was closed. At this moment, by consensus of the Council, the items were considered as follows: 19. Presentation by South West Area Regional Transit (SWART). Ms. Sarah Hidalgo-Cook, General Manager of SWART approached the Council and informed them in detail, of the history and services that SWART provides to the City and County. City Attorney Morales then questioned if there is an existing franchise agreement between the City and SWART. Ms. Hidalgo-Cook responded that they do not, since they are a political subdivision of TXDOT they are not required to have a franchise agreement to run on city streets, county roads, or Texas highways. She further stated that SWART is requesting the endorsement of the City, and is also required to hold public hearings. City Attorney Morales then questioned where the public hearing will be held. Ms. Hidalgo-Cook responded that they can be held at City Hall, Middle Rio Grande or the office of SWART. Ms. Hidalgo-Cook further stated that she would like to work with the City hand in hand to provide other services as well, and has a target date of December to present to Council. Mayor English Cantu then expressed his concerns regarding the possibility of the City deciding to have their own means of public transportation in the future. Ms. Hidalgo-Cook stated that when the City reaches a population of 50,000, the SWART will not be able to provide services to residents that live in the City, due to the fact the City would be considered a small urban transit. Mayor English Cantu then suggested to have our Media Technician possibly assist in having a PSA that informs our citizens of the services that SWART provides. REPORTS City Council Special October 20, 2015 Page 3 2. Monthly Departmental A. B. C. D. E. F. G. H. I. J. K. L. Bridge Finance Fire Human Resources Library Main Street Project Municipal Court Parks & Recreation Planning & Building Police Public Works-City Shop-Code Enforcement Tax No questions were posed. CITY MANAGER’S REPORT 3. Update on the flood of October 8, 2015. Acting City Manager Chavez informed the Council, and gave a detailed presentation on the flood. He also briefed the Council on the history of drainage plan/study dating back to 2000, and answered questions from the Council. Acting City Manager Chavez also informed the Council that he would like to submit an application to do a re-study of not only the flood areas, but also the new areas north of town developed. He further recommended to have a Bond Election rather than Certificates of Obligation, and this would require the citizens to vote for or against. He also stated that we would need to educate the citizens, and convince them of why we need this. Mayor English Cantu then suggested that instead of looking at a tax increase, maybe look at an increase to the storm drainage fee for a limited period. Mayor English Cantu then recommended to have a workshop to identify what the next steps will be to move forward with actually funding it or looking at potential options for the Council to consider. He further stated that if there are ways for us to further remedy the situation in the meantime or to at least alleviate and make sure our canals are clean, due to potential rain that is to come. City Council Special October 20, 2015 Page 4 ORDINANCES 4. Consideration and possible approval of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to create employed positions for the patrolling of the International Bridges; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Acting City Manager Chavez informed the Council on the details of the ordinance, and recommends approval. San Juana Garza, Executive Director of Finance and Business Services stated that there was a correction to the Council Communication Form. This item was presented to the Bridge Board on September 17, 2015, and they recommend for this to come to Council. Mayor Pro-Tem Villalpando expressed his concerns with vendors constantly being at our International Bridges. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on first reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 5. Consideration and possible approval of an Ordinance creating “Assignment Pay” for certain assignments for Civil Service employees within the Police Department and “Certificate Pay” for certain employees in the Fire Department holding certain certifications; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; establishing an effective date; and declaring an emergency. Acting City Manager Chavez informed the Council that this ordinance is required by the adoption of Civil Service. Isabel Perez, Human Resources Director informed the Council on the details of the ordinance. Mayor English Cantu then questioned if there are any concerns with the ordinance being declared as an emergency, in order to comply with the October 30, 2015 deadline to adopt Civil Service. No one responded. City Council Special October 20, 2015 Page 5 Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance (2015-28) on first, and only reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 6. Second reading of an Ordinance changing the zoning district classification of Lot 11, Block 16, of South Heights Addition (1424 El Indio Hwy), from B-1 (Neighborhood Business district) to B-3 (General Business District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 7. Second reading an Ordinance determining the public necessity for public use and authorizing the acquisition of a fee simple interest in approximately 0.17 acres known as Lot 17, Block C, Bluff North Heights Subdivision, located at 888 Jefferson street, as labeled by Maverick County Appraisal District with property ID No. 5669 (“property”); located in Eagle Pass, Maverick County, Texas. The property shall be acquired by negotiation and/or condemnation, if necessary, for the public use of an expansion of the Eagle Pass Water Treatment Plant and related infrastructure and authorizing the City Manager or his designee to take all appropriate actions to acquire the fee simple interest in the property by negotiation and/or condemnation; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes City Council Special October 20, 2015 Page 6 8. Second reading of an Ordinance of the City Council of the City of Eagle Pass, Texas amending Chapter 13 (Fire Prevention and Protection), Article III, by adding Section 13 - 45 of the City’s Code of Ordinances to provide for a procedure to consider the issuance of letters of authorization for new emergency medical service providers; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 9. Second reading of an Ordinance amending Sections 14-10 (2) (A–G) and (5) (A–B), Chapter 14 (Municipal Solid Waste) of the Code of Ordinances of the City of Eagle Pass, Texas, to provide for new rates/fees to commercial properties and tire delivery ; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 10. Second reading of an Ordinance amending the 2015-2016 budget adopted by Ordinance No. 2015-24 to transfer the Multimedia Specialist position from the Finance Department to the Administration Department; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes City Council Special October 20, 2015 Page 7 11. Second reading of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2 -35 regarding non-discrimination, non-harassment and sexual harassment; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 12. Second reading of an Ordinance of the City of Eagle Pass, Texas amending Article II, Chapter 2 (Administration) of the City’s Code of Ordinances by adding new Section 2 -36 to adopt a dress code for city employees; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading. Villalpando Ramon 3 0 Hernandez and Sifuentes 13. Second reading of an Ordinance amending Section 2-23(i), Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-23 (i) to provide for updated provisions regarding payment of vacations or sick leave for termination purposes, or in cases of extreme hardship or medical hardship; and providing for an effective date. Mayor English Cantu then requested to have the form presented at the final reading to be approved, along with the ordinance. Acting City Manager Chavez informed the Council of a change to the percentage to the extreme hardship to be changed from 50% to 100%. Motion: Moved: To approve Ordinance on second reading with changes stated above. Villalpando City Council Special October 20, 2015 Page 8 Second: Ayes: Nays: Absent: Ramon 3 0 Hernandez and Sifuentes 14. Second reading of an Ordinance amending Section 2-32, Article II, Chapter 2 (Administration) of the Code of Ordinances of the City of Eagle Pass, Texas, by deleting in its entirety and adopting new Section 2-32 to revise and clarify the educational reimbursement program; finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance on second reading along with the form. Villalpando Ramon 3 0 Hernandez and Sifuentes 15. Third and final reading of an Ordinance changing the zoning district classification of Lot 13 in Block 2 of Rancho Escondido (1035 Mazza Drive), from R-2 (Second One- Family Dwelling District) to R-3 (A) (Apartment District); finding that the meeting at which this ordinance is passed is open to the public as required by law; providing a severability clause; and establishing an effective date. Motion: Moved: Second: Ayes: Nays: Absent: To approve Ordinance (2015-29) on third and final reading. Villalpando Ramon 3 0 Hernandez and Sifuentes RESOLUTIONS 16. Consideration and possible ratification of a Resolution extending the order of the Declaration of Disaster executed by the Mayor pursuant to Section 418.108, Texas Government Code and regarding the severe flooding that occurred in Eagle Pass, Maverick County on October 8, 2015. Motion: To approve Resolution (2015-43R) as presented. City Council Special October 20, 2015 Page 9 Moved: Second: Ayes: Nays: Absent: Villalpando Ramon 3 0 Hernandez and Sifuentes 17. Consideration and possible approval of a Resolution appointing Members to the Eagle Pass Library Board. Imelda B. Rodriguez, City Secretary informed the Council that the current members are eligible for re-appointment with a super majority vote. Motion: Moved: Second: Ayes: Nays: Absent: To table item. Villalpando Ramon 3 0 Hernandez and Sifuentes 18. Consideration and possible approval of a Resolution of the City Council of the City of Eagle Pass, Texas, authorizing the filing of a grant application with the Middle Rio Grande Development Council for a Reginal Solid Waste Program Grant; authorizing the City Manager to act on behalf of the City of Eagle Pass in all matters related to the application; and pledging that if a grant is received, the City of Eagle Pass will comply with the grant requirements of the Middle Rio Grande Development Council, the Texas Commission of Environmental Quality and the state of Texas. Acting City Manager Chavez informed the Council on the details of the resolution, and recommends approval. After a minor discussion arose regarding the amount requested, Mr. Chavez briefed the Council on the process they have in place in order to allow equal amounts among other cities. Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-45R) as presented. Villalpando Ramon 3 0 Hernandez and Sifuentes City Council Special October 20, 2015 Page 10 OTHER BUSINESS 20. Consideration and possible approval of the awarding of Competitive Sealed Proposal received for Construction Services – Eagle Pass International Bridge II Upgrade Facility CSJ: 0922-10-029. Acting City Manager Chavez informed the Council on the details of the Competitive Sealed Proposal received for Construction Services, and recommends to select Spaw Glass Civil Construction, Inc. Mrs. Garza briefed the Council on the financing of this project. Motion: Moved: Second: Ayes: Nays: Absent: To approve recommendation of award construction services – Eagle Pass International Bridge II Upgrade Facility CSJ: 0922-10-029 to Spaw Glass Civil Construction, Inc., and to authorize City Manager to negotiate and enter into contractual agreement for same subject to receiving approval from TxDOT regarding concurrence to award. Villalpando Ramon 3 0 Hernandez and Sifuentes 21. Consideration and possible approval of a license agreement between U.S. Customs and Border Protection and the City of Eagle Pass to expand parking areas. City Attorney Morales informed the Council on the details of the license agreement, and recommends to consider authorizing legal counsel to negotiate the final terms of the licensing agreement; and authorize City Manager to execute the document once the negotiations are finalized. Motion: Moved: Second: Ayes: Nays: Absent: To authorize legal counsel to negotiate the final terms of the licensing agreement; and authorize City Manager to execute the document once the negotiations are finalized. Villalpando Ramon 3 0 Hernandez and Sifuentes City Council Special October 20, 2015 Page 11 EXECUTIVE SESSION The Council adjourned into executive session at 7:17 p.m. to consider the item below and reconvened in open session at 8:39 p.m. to take action as noted below. 22. Executive Session pursuant to Sections 551.071 and 551.074, Chapter 551, Texas Government Code – Discussion of Personnel –Appointment/Reappointment of Municipal Court Judge, and Assistant Municipal Court Judges; and possible action in open session regarding appointments/reappointments. Mayor English Cantu stated that after reviewing appointments, and considerations for the Municipal Court Judge and Assistant Municipal Court Judges these are put forth as resolutions for Council to consider. Mayor English Cantu stated that Mr. Francisco Martinez, III will be reappointed as Municipal Court Judge, with the following modifications to Resolution and Terms of Agreement: Terms of Appointment: Salary increase from $70,000.00 to $85,000.00 Administrative/personnel matters will be addressed through the Court Administrator under the direction and approval of the Municipal Court Judge. Resolution: Section 3: Day-to-day activities and/or scheduling conflicts shall be coordinated by the Municipal Court Judge with notice to the City Manager. Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-45R) appointing Francisco Martinez, III as Municipal Court Judge with changes as stated above. Villalpando Ramon 3 0 Hernandez and Sifuentes Francisco Martinez, Municipal Court Judge then expressed his appreciation towards the Council for allowing him to serve in this capacity for eight years. Mayor English Cantu then stated that for consideration of the Council, to reappoint of Mr. Ruben Montemayor as Assistant Municipal Court Judge through a resolution. City Council Special October 20, 2015 Page 12 Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-46R) reappointing Ruben Montemayor as Assistant Municipal Court Judge. Villalpando Ramon 3 0 Hernandez and Sifuentes Mayor English Cantu then stated that for consideration of the Council, as an additional Assistant Municipal Court Judge, to appoint Ms. Teresa Melendrez through a resolution. Motion: Moved: Second: Ayes: Nays: Absent: To approve Resolution (2015-47R) appoint Teresa Melendrez Assistant Municipal Court Judge. Villalpando Ramon 3 0 Hernandez and Sifuentes ADJOURNMENT Motion: Moved: Second: Ayes: Nays: Absent: To adjourn. Villalpando Ramon 3 0 Hernandez and Sifuentes ATTEST: ______________________________ Ramsey English Cantu Mayor ______________________________ Imelda B. Rodriguez City Secretary Departmental Monthly Activity Reports Bridge Finance Fire Human Resources Library Main Street Project Municipal Court Parks & Recreation Planning & Building Police Public Works-City Shop-Code Enforcement Tax Year Revision CITY OF EAGLE PASS MonthlyFinancialAnalysis‐September2015 MONTH Fund Y-T-D OVERVIEW The month of September represents 100.00% of our fiscal year. SELECTED STATISTICS GENERAL FUND BUDGET STATUS FUNDS AS INDICATED General Fund Cash and Investments $ ** Note: Regular bank account pays higher interest than investments. ( CD's, etc.) INVESTMENTS None 5,766,480 $ - General Fund Revenue Expenditures Current Received/ % Received/ Prior Year Recv/ Budget Spent to Date Spent to Date Spent to Date 19,558,955 19,558,955 20,030,144 18,975,434 102.41% 97.02% 19,783,112 19,765,014 10,632,901 104.19% 9,940,376 1,677,433 210,943 6,179,320 51.63% 12.05% 99.27% 1,739,379 315,699 6,504,982 4,616,007 5,299,258 101.94% 97.57% 4,580,165 3,942,183 700,500 700,500 784,441 500,938 111.98% 71.51% 707,696 521,152 107,450 306,294 93,324 301,236 86.85% 98.35% 107,790 314,964 220,908 700,500 210,405 628,988 95.25% 99.11% 186,880 633,762 25,119 272,139 460,595 23,068 272,139 386,018 91.83% 100.00% 83.81% 26,143 377,344 380,505 REVENUE STATUS- GENERAL FUND Sales Tax International Bridge Property Tax Franchise Receipts Fines & Forfeitures Ambulance Service Budget $ 5,094,088 $ 6,224,497 4,638,432 975,830 481,210 1,013,464 Collected 5,304,815 6,179,320 4,593,756 878,714 489,043 1,005,599 % of Budget 104.14% 99.27% 99.04% 90.05% 101.63% 99.22% Previous Year Y-to-D $ Previous Year Bridge Revenue 10,204,944 Y-to-D % 4,838,317 100.33% Expenses 3,249,005 6,504,982 98.84% Debt Service 1,750,943 4,288,170 100.89% Transfer to G/F 6,224,497 986,364 106.36% 497,767 101.32% Environmental and Solid Waste Fund 922,276 103.99% Revenue 4,528,279 Expenses 5,431,173 Capital Improvement Projects Project STREETS Street Reconstruction Streets Maintenance Total Budget Budget Changes $ 2,400,000 $ 2,000,000 $ 4,400,000 $ - Expenses $ $ Balance 448,285 $ 956,404 1,404,689 $ 1,951,715 1,043,596 2,995,311 PUBLIC SAFETY HEADQUARTERS Construction Architect/Engineer Construction Manager Superintendent Total $ 5,475,000 $ 400,000 480,000 100,000 $ 6,455,000 $ - PUBLIC LIBRARY RENOVATION Construction $ 3,100,000 $ - Architect/Engineering Total 200,000 $ 3,300,000 $ - DRAINAGE $ 400,000 $ PROPERTY $ 250,000 $ PARKS AND RECREATION Skate Park $ Concession Stands Ft. Duncan Irrigation Golf Course Irrigation 400,000 $ 100,000 110,000 - 200,000 200,000 450,000 $ 1,460,000 $ Golf Course Equip. Golf Course Bathrooms Miniature Golf Course Driving Range Aquatic Centers Total Department $ % Room Tax Revenue 18.68% Expenditures 47.82% 31.92% Civic Center Revenue Transfer In-FD25 $ $ 99,101 99,101 $ 5,475,000 300,899 480,000 100,000 6,355,899 $ 1,039,028 $ 2,060,972 0.00% Transfer In-FD10 24.78% Expenditures 0.00% 0.00% Library 1.54% Revenue Transfer In - G/F Expenditures 33.52% $ 178,541 1,217,569 $ 21,459 2,082,431 89.27% 36.90% - $ - $ 400,000 0.00% - $ - $ 250,000 0.00% (110,000) 55,500 $ 43,430 400,000 100,000 12,070 0.00% 0.00% 0.00% 78.25% 68,000 16,500 (30,000) - 63,732 107,162 $ 4,268 16,500 200,000 200,000 420,000 1,352,838 Capital Purchases for the Month of September Description Cost Debt as of 9/30/2015 (Exclusive of Water Works Debt) Name 2003 CO Refunding CO Tax & Limited 2007 CO Refunding 2010 CO Refunding CO Tax & Limited CO Tax & Limited CO Tax & Limited CO Tax & Limited Series 2012 2005 2010 2011 2011 2012 2013 2015 Total Debt Principal 4,870,000 2,531,000 5,470,000 4,120,000 2,361,000 3,395,000 8,500,000 8,935,000 $ 40,182,000 $ 13,695,846 $ 93.72% 0.00% Current Fiscal Year Debt Service 0.00% Pending Payments: 2012 0.00% 2005 0.00% 2010 7.34% 2011 2011 Total 5,856,550 3,121,954 6,998,300 5,499,048 2,895,380 4,565,063 11,899,431 13,042,120 53,877,846 - - - - - - 2012 2013 Total Debt Serivce Payments $ Monthly Expenses Payroll $ 1,661,028 $ $ TOTAL $ 2,831,551 4,492,579 - $ Please see attached Accounts Payable Debt Service Payments Interest 986,550 590,954 1,528,300 1,379,048 534,380 1,170,063 3,399,431 4,107,120 - $ - Capital Purchases for September 2015 Department Code Enforcement Finance Fire Fire MSW MSW MSW PARD PARD PARD PARD PARD PARD PARD PARD Streets Streets Streets Traffic Control Description Chevy Malibu IT Upgrades Canopy 2015 Silverado Containers Little Vaccum (2) Silverados Mower Mower Mower (2) Mowers Shade Structure Shade Structure Stage Field Lighting Utlity Tractor Surveying Equip Mower (4) Stop Signs Amount 21,807.88 43,297.32 9,600.00 33,721.25 47,314.51 33,258.18 44,321.36 20,290.17 11,947.61 22,773.52 27,498.56 16,462.00 9,506.00 122,777.00 75,000.00 21,533.26 27,795.63 13,922.98 7,980.00 EAGLE PASS FIRE DEPARTMENT MONTHLY ACTIVITY REPORT The following report shows Fire and EMS Runs for the City and County. As well, you will find revenues for: Records, Ambulance and Fire Inspection Services. Fire Runs as of 09/25/2015-10/29/2015 EMS Runs as 09/25/2015-10/29/2015 City Fire Runs Maverick County Fire Runs City Ambulance Runs Maverick County Ambulance Runs Total 21 16 285 189 511 09/25/2015-10/29/2015 Collections Records Fire Inspections 2.40 720.00 Eagle Pass Fire Department Monthly Reports CALL LOCATIONS BY MONTH Map Page CITY COUNTY JAN 380 67% 184 32% FEB 312 65% 167 34% MAR 354 66% 181 33% APR 320 63% 183 36% MAY 387 73% 143 26% JUN 346 64% 189 35% JUL 311 63% 178 36% AUG 290 58% 203 41% SEP 304 62% 186 37% OCT NOV DEC TOT 285 3289 60% 64% 189 1803 39% 35% RESPONSE TIMES PER MONTH (minutes) JAN FEB MAR APR MAY JUN Unit Status Dispatch 6 6 6 6 5 6 Location Location - To 13 13 13 13 13 13 Hospital To Hospital 7 7 8 7 7 7 At Hospital At Hospital 41 44 40 44 40 43 In Service Location - At 20 20 21 20 20 20 Hospital Dispatch - At 26 27 28 27 26 26 Hospital Dispatch - In 57 53 56 57 53 57 Service JUL AUG SEP OCT NOV DEC AVG 5 6 6 6 6 13 14 13 13 13 8 8 8 8 8 41 41 40 40 41 20 21 20 21 20 27 27 27 27 27 55 56 55 57 56 EMS Calls November 2014-October 2015 Date 2014-11 2014-12 2015-01 2015-02 2015-03 2015-04 2015-05 2015-06 2015-07 2015-08 2015-09 2015-10 Payments(d) 76798.32 89199.3 93967.51 66849.25 87903.74 79768.41 73746.07 85174.01 77879.74 68501.52 62562.4 24493.43 Transports 318 370 405 291 363 340 353 375 331 336 331 344 Encounters 470 549 556 472 523 492 522 526 481 489 482 466 PPPT(d) 241.51 241.08 232.02 229.73 242.16 234.62 208.92 227.14 235.29 203.88 189.02 71.21 PPPE(d) 163.41 162.48 169.01 141.63 168.08 162.14 141.28 161.93 161.92 140.09 129.8 52.57 Payments(d) 100000 90000 80000 70000 60000 50000 40000 30000 20000 10000 0 Payments(d) Transports 450 400 350 300 250 200 150 100 50 0 Transports Incident Reports By Census Tract Page 1 of 2 Monthly Report 9/25/2015-10/29/2015 Census Tract: CITY Incident # 5153 477015 478015 478415 484615 488515 492415 494215 498615 498815 500015 506015 511315 512315 515815 520115 523315 525715 531115 531915 536915 Exp # Incident Date and Time 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10/15/2015 11:05:51PM 9/26/2015 1:39:46PM 9/26/2015 11:23:24PM 9/27/2015 12:51:50PM 9/30/2015 7:59:46PM 10/2/2015 3:37:19PM 10/4/2015 3:56:39PM 10/5/2015 7:30:45AM 10/7/2015 2:18:57PM 10/7/2015 5:31:56PM 10/8/2015 12:36:44PM 10/10/2015 9:03:37PM 10/13/2015 9:48:19AM 10/13/2015 9:05:09PM 10/16/2015 9:49:14AM 10/18/2015 10:10:17AM 10/20/2015 11:58:36AM 10/21/2015 9:34:28AM 10/24/2015 6:51:40AM 10/24/2015 3:40:59PM 10/28/2015 8:42:21AM Incident Type 700 744 143 412 500 143 522 142 151 142 441 381 671 100 322 700 600 113 600 113 745 False alarm or false call, other Detector activation, no fire - unintentional Grass fire Gas leak (natural gas or LPG) Service Call, other Grass fire Water or steam leak Brush, or brush and grass mixture fire Outside rubbish, trash or waste fire Brush, or brush and grass mixture fire Heat from short circuit (wiring), defective/worn Rescue or EMS standby Hazmat release investigation w/ no hazmat Fire, other Vehicle accident with injuries False alarm or false call, other Good intent call, other Cooking fire, confined to container Good intent call, other Cooking fire, confined to container Alarm system sounded, no fire - unintentional Total For This Census Tract: 21 Incident Reports By Census Tract Page 2 of 2 Monthly Report 9/25/2015-10/29/2015 Census Tract: COUNTY Incident # 477215 477415 481515 481615 493215 493715 499415 500815 501815 502115 504215 504315 507315 514115 522615 525815 Print Date: Exp # Incident Date and Time 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9/26/2015 1:54:53PM 9/26/2015 5:16:13PM 9/29/2015 12:23:40PM 9/29/2015 1:39:54PM 10/4/2015 9:59:50PM 10/5/2015 3:22:20AM 10/8/2015 1:39:06AM 10/8/2015 7:49:30PM 10/9/2015 3:04:32AM 10/9/2015 6:39:57AM 10/9/2015 8:06:25PM 10/9/2015 8:12:58PM 10/11/2015 8:53:58AM 10/15/2015 6:45:56AM 10/25/2015 8:09:42AM 10/21/2015 10:40:08AM 10/29/2015 Incident Type 143 143 142 151 100 745 151 324 814 160 130 113 323 411 444 352 Grass fire Grass fire Brush, or brush and grass mixture fire Outside rubbish, trash or waste fire Fire, other Alarm system sounded, no fire - unintentional Outside rubbish, trash or waste fire Motor vehicle accident with no injuries Lightning strike (no fire) Special outside fire, other Mobile property (vehicle) fire, other Cooking fire, confined to container Motor vehicle/pedestrian accident (MV Ped) Gasoline or other flammable liquid spill Power line down Extrication of victim(s) from vehicle Total For This Census Tract: 16 Grand Total: 37 HUMAN RESOURCES MONTHLY REPORT October 2015 CURRENT EMPLOYEES Full Time Part time Total 313 58 371 EXISTING ADVERTISED VACANCIES Position Department Economic Dev. Director Community Dev. Network Systems Adm. Finance Grants Administrator Community Dev. Library Director Library IT Sr Workstation Specialist Finance Emergency Comm. Operator Police Bridge Patrol Security Bridge Bridge Patrol Security-PT Bridge PERSONNEL ACTIVITY No. 1 1 1 1 1 4 2 3 EXISTING IN-HOUSE ONLY ADVERTISED VACANCIES Dept. No. Position Irrigation Specialist PARD 1 CLOSED ADVERTISED VACANCIES Dept. Position Police Officer Police Refuse Equipment Operator Public Works Police Bailiff/Warrant Officer No. 7 1 1 Status Pending candidate info Pending approval Pending offer acceptance FY YTD FY Current 2014-15 2015-16 Month 95 3 3 Part time to full time 14 0 0 Full time to part time 0 0 0 Interim/ Temporary 9 1 1 Demotion 0 0 0 Promotion 17 7 7 Dept. to Dept. 5 2 2 Total Change of Status 45 10 10 Resignation 35 0 0 Retirement 3 1 1 Termination 36 0 0 Total Separations 74 1 1 FY 2014-15 YTD FY 2015-16 Current Month On-the-Job Injuries 80 1 1 Medical Attention Received (Current): 0 Property Damage Report 40 5 5 Medical Attention Received (YTD): 0 New Hires Change of Status Separations INSURANCE CLAIMS Events/ Trainings Custodian Ceremony Fire Chief Ceremony Civil Service Training Distracted Driving Costume Contest Date 10/2/2015 10/2/2015 10/21-10/22/15 10/26/2015 10/30/2015 ON-THE-JOB INJURIES FY 2015-16 Summary National Custodial Appreciation Day Ceremony Fire Chief Swearing In Ceremony Staff training on Civil Service Rules & Regulations Becoming an ACE Driver: A Life-Altering Decision Webinar Annual Employee Halloween Costume Contest MUNICIPAL COURT 2014-2015 YEARLY REPORT MONTH CASES MAGIST. FILED NO NO EXPIRED PUBLIC EXPIRED CASES FAIL. TO APPEAR/ WARRANTS D. L. INSUR. L. PLATES INTOX. M.V.I. ADJUDICATED VPTA ISSUED REVENUES REVENUES CITY STATE COLLECTED UP-TO-DATE $33,878.40 $21,685.20 $55,563.60 $55,563.60 OCT 449 83 33 52 6 25 25 468 77 NOV 341 39 49 50 0 14 24 337 48 108 $25,839.03 $15,095.35 $40,934.38 $96,497.98 DEC 372 68 46 40 7 14 14 425 28 58 $31,880.47 $18,923.43 $50,803.90 $147,301.88 JAN 370 48 22 26 2 5 3 434 71 146 $30,903.12 $18,148.35 $49,051.47 $196,353.35 FEB 342 65 29 35 3 13 14 428 81 164 $39,182.93 $21,168.35 $60,351.28 $256,704.63 MAR 387 49 36 40 4 21 10 532 56 98 $47,415.23 $24,013.34 $71,428.57 $328,133.20 APR 468 41 44 42 8 20 2 444 91 195 $35,933.53 $20,403.43 $56,336.96 $384,470.16 MAY 579 65 59 73 13 18 2 447 68 143 $33,135.43 $20,730.12 $53,865.55 $438,335.71 JUN 591 58 70 57 12 14 0 521 152 214 $37,798.44 $23,163.82 $60,962.26 $499,297.97 JUL 432 47 42 64 31 16 2 412 78 137 $32,794.43 $20,000.69 $52,795.12 $552,093.09 AUG 397 40 38 59 24 11 1 538 63 130 $34,529.57 $20,690.69 $55,220.26 $607,313.35 SEP 309 49 32 50 15 11 0 408 55 128 $31,758.33 $18,282.84 $50,041.17 Totals 5,037 652 500 125 182 97 5,394 868 1,667 $415,048.91 $242,305.61 $657,354.52 588 146 TOTAL REVENUES $657,354.52 $657,354.52 MUNICIPAL COURT 2014-2015 YEARLY REPORT MONTH METERS REVENUES REVENUES PARKING PARKING TICKETS TICKETS TICKETS COLLECTION COLLECTION COMBINED UP-TOPAID DATE FILED OCTOBER 275 117 $798.55 $10,264.03 $11,062.58 $11,062.58 NOVEMBER 175 85 $832.00 $7,129.66 $7,961.66 $19,024.24 DECEMBER 200 114 $1,658.00 $10,396.70 $12,054.70 $31,078.94 JANUARY 125 51 $570.00 $6,281.01 $6,851.01 $37,929.95 0 44 $580.00 $6,164.87 $6,744.87 $44,674.82 MARCH 275 86 $745.00 $6,190.56 $6,935.56 $51,610.38 APRIL 275 174 $1,640.00 $11,348.79 $12,988.79 $64,599.17 MAY 125 93 $1,460.00 $3,737.10 $5,197.10 $69,796.27 JUNE 75 74 $860.25 $10,409.02 $11,269.27 $81,065.54 JULY 150 75 $836.00 $6,912.57 $7,748.57 $88,814.11 AUGUST 250 159 $1,502.00 $5,771.28 $7,273.28 $96,087.39 SEPTEMBER 300 156 $1,190.25 $8,237.66 $9,427.91 $105,515.30 TOTALS 2,225 1,228 $12,672.05 $92,843.25 $105,515.30 $105,515.30 FEBRUARY Parks and Recreation Department October 2015 Eagle Pass Parks & Recreation Department Monthly Report October 2015 Department Highlights: We continue with the After-School Boys’ Flag Football and Girls’ Volleyball Leagues. With basketball season around the corner, we are preparing to hold the mandatory coaches’ meetings as well as getting everything in place for the Cheerleading Competition. The Oldies but Goodies Dances continue. We are working on an art project that we are hoping generates interest among the teens in our community. Parks and Recreation Department October 2015 Athletic Programs 2014-15 2015-16 Athletic Programs Youth 347 Flag Football Volleyball Adult Youth 394 540 Adult 450 Men’s Flag Football 150 Total 887 150 844 2014-15 Registered Participants -Athletics 900 800 700 600 500 400 300 200 100 0 OCT OCT Youth 887 Adult 150 NOV DEC DEC FEB JAN FEB APR MAR JUN APR Youth Adult AUG MAY JUN JUL AUG SEPT Parks and Recreation Department October 2015 2015-16 Registered Participants -Athletics 900 800 700 600 500 400 300 200 100 0 OCT OCT NOV DEC Youth 844 Adult 0 JAN JAN APR Youth Adult JUL FEB MAR APR MAY JUN JUL AUG SEPT Community Center Visits Centers MPC San Luis Roy P. Benavidez Loma Total 2014-15 Youth Adult 290 472 481 771 2015-16 Youth Adult 367 206 358 313 373 678 1,044 665 298 Parks and Recreation Department October 2015 2014-15 Community Center Visits 2,000 1,500 1,000 Youth Adult 500 0 OCT Youth 771 Adult 678 NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT 2015-16 Community Center Visits 2,000 1,500 1,000 Youth Adult 500 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG Youth 1,044 Adult 665 SEP T Parks and Recreation Department October 2015 PARD Revenue Fees 2014-15 2015-16 $80 $860 $2,400 $471.68 MPC Pool Rentals Participants Pool Entries Swim Lessons Adult Athletics San Juan Plaza Lights Stage rental Parks $100 $600 $300 $200 $250 $3,280 $1,981.68 Booth Rentals Ball field rental Council Chambers Concession Stand Total Parks and Recreation Department October 2015 Vehicle Usage Unit Year Make Model 751 2003 Ford F-150 755 2003 Ford 750 2003 671 Starting Reading Current Odometer Reading Miles Driven 102,238 102,638 400 Crew Cab 78,075 78,289 214 Ford F-150 95,981 96,431 450 1999 Ford F-150 756 2003 Ford E-350 88,380 88,594 214 852 2007 Ford E-250 38,100 38,457 357 730 1999 Ford F-150 235,717 236,150 433 871 2007 Ford F-150 56,728 56,982 254 872 2007 Ford F-150 87,004 87,595 591 926 2011 Ford F-150 24,082 24,559 477 936 2012 Ford F-150 10,245 10,654 409 937 2012 Ford F-150 15,065 15,493 428 938 2012 Ford F-150 29,987 30,507 520 982 2014 Ford F-150 4,526 4,861 335 983 2014 Ford F-150 3,958 4,191 233 984 2014 Ford F-150 7,428 8,424 996 Odometer not working Parks and Recreation Department October 2015 City of Eagle Pass Public Works Department Monthly Report – October 2015 Interim Director: Jessies Sandoval I. STREETS 1. Utilized 200 gals of AEP Primer and 140 tons of Hot Mix Asphalt to repair Fox Run Dr. from Fox Borough Dr. to Fox Cove Dr. 12,712 sq. ft. 2. Utilized 390 gals of AEP Primer and 250 tons of Hot Mix Asphalt to repair Fox Borough Dr. from Fox Place Dr. to Fox Place Dr. 25,592 sq. ft. 3. Did a Micro Seal on Rio Road Dr., Roberto Manuel Dr., Ceniza Dr. and Turn Pike Dr. 4. Utilized 230 gals of AEP Primer and 240 tons of Hot Mix Asphalt to do an overlay on Fox Borough Dr. from Fox Place Dr. to Fox Cove Dr. 5. Utilized 160 gals of AEP Primer and 110 tons of Hot Mix Asphalt to do an over lay on Robins Row Dr. from Rio Road Dr. to Turn Pike Dr. 10,584 sq. ft. 6. Utilized 380 gals of AEP Primer and 300 tons of Hot Mix Asphalt to reconstruct Turnpike Dr. from George St. to Chico Dr. 7. Utilized 60 gals of AEP Primer and 70 tons of Hot Mix asphalt to reconstruct Chico Dr. from Turnpike Dr. to Rio Road. 4,200 sq. ft. 8. Utilized 220 gals of AEP Primer and 170 tons of Hot Mix Asphalt to reconstruct Bowels St. from Nopal Dr. to Trinity St. 13,950 sq. ft. 9. Utilized 140 gals of AEP Primer and 130 tons of Hot Mix Asphalt to reconstruct Juarez St. from Trinity St. to Colorado St. 9,128 sq. ft. 10. Utilized 10 gals of AEP Primer and 8 tons of Trap Mix Asphalt to repair a 30’x20’ cavein at Megan Dr. south of 277. 11. Utilized 60 gals of AEP Primer and 50 tons of Hot Mix asphalt to reconstruct Simpson Dr. Cul-da-sac. 3,412 sq. ft. 12. Utilized 390 gals of AEP Primer and 309.09 tons of Hot Mix asphalt to do an overlay and reconstruct two Cul-da-sacs on Fox Borough Dr. 25,088 sq. ft. 13. Began the repair work on Timber Valley Dr. and Rain Tree Dr. 14. Assisted the EP ISD with mosquito fogging on 10/16/2015 & 10/23/2015. 15. The Eagle Pass Housing Authority channel off of Roosevelt St is at 90% complete. 16. Reconstructed 25 lineal feet of curb & gutter on Fox Borough Dr. Cul-da-sac. 17. Eagle Pass Aquatic Center roof clay tile was removed and replaced with tin tile roof. 18. Demolished a 60’x12’ shade at the golf course property to make room for a new project. 19. Inspections For The Month M&M Construction – 24 South Texas Gas – 54 Sewer Dept. – 13 Bega Paving – 19 Water Works Dept. - 24 Public Works Dept. - 41 Number of calls received for service by division: II. A. Vector Control 112 B. Brush pick-up service C. Traffic Control 8 D. Recycling Center 5 E. Code Enforcement 97 F. Sweeper 3 G. Potholes 16 H. Landfill 9 49 VECTOR CONTROL: Number of stray animals reported 65 Number of stray animals picked up: 55 Number of animals adopted: 19 Number of animals surrendered: 26 Number of animals euthanized: 14 Number of animal bites reported: 1 Number of citation issued: 0 Number of dead animals picked up: 58 Number of mosquito fogging during the month: 6 Number of Larvacide: (Control of Mosquito larvae) 0 III. LANDFILL SITE: Out of Schedules 1902 Southwood Weeded Lots 1748 Cox Worked on cleaning of the debris from the flooding Finished all Zone A & B area for the cleaning campaign Commercial Fee Collected Toll Fees Collected TOTAL $ 12,088.40 $ 433.00 $ 12,521.40 Total cubic yards of construction material received at the Landfill site: 1,065.99 Cubic Yards Total cubic yards of brush received at the Landfill Site: 1,331.40 Cubic Yards Total cubic yards received at the Landfill Site: 2,397.39 Cubic Yards IV. STREET CLEANING: The downtown area of the City was swept on a daily basis. The International Bridge was swept twice a month, or as needed. The street sweepers swept 1145 miles of the City Streets. The street sweepers collected a total of 213 tons of dirt and debris. V. TRAFFIC CONTROL: New Stop Signs Point Loma/North Point Florence/FM 1021 3 stop signs w flashing lights @ Bibb /Zacatecas Dr 1 stop sign w flashing lights @ Kelso/Antonio Garcia Marilyn/Paseo Encinal Alice /Main Meadow Briar/Wedge field Luis /Wilson AJ/Harold King David /FM 1021 Bibb/Maverick Branches Obstructing Traffic View 600 blk Comal Ave B/Ceylon Kelso/Antonio Garcia Royal Ridge/Meadow Briar Lane Monroe/Leona Colorado/Second Taft/Kifuri Adams/Ford Guadalajara/Bibb Medina/Ford Painted No Parking Zones Second/Memorial Rio Grande/Ryan New City Logo (New Units) 999 1021 1033 1034 1035 ***Worked on Parking Meters VI. RECYCLING CENTER: OCC White Paper Newspaper Computer Paper Mix Paper Magazines-Books Plastic Glass (loose bottles) Plastic Pallets Oil Filters Used Oil Batteries Tires Other; Tin Cans Televisions 35.27 Ton(s) 2.09 Ton(s) 2.03 Ton(s) 0. 4.22 Ton(s) 5.69 Ton(s) 0.000 Ton(s) 0 Ton(s) 0 0.000 Ton(s) .00 Gallon(s) 0 806.00 . 0 Recycling Revenues: Disposal Tires OCC / Paper Scrap Metal Used Oil Total Collected: $ $ $ $ $ 1,679.00 4,606.80 00.00 00.00 6,285.80 MUNICIPAL SOLID WASTE MONTHLY REPORT MONTHLY FEES (OCTOBER 2015) 2015 2014 Roll-Off Fees (CITY) $ 44,235.52 Roll-Off Fees (CITY) Roll-Off Fees (COUNTY) $ 12,452.00 Roll-Off Fees (COUNTY) Extra Pick-Ups (CITY) $ 00.00 Extra Pick-Ups (CITY) Extra Pick-Ups (COUNTY) $ 00.00 Extra Pick-Ups (COUNTY) 96 Gallon Containers (Hopedale) $ 115.50 96 Gallon Containers (Hopedale) County Fees (Direct Bill) $ 4,880.00 County Fees (Direct Bill) City Fees (Direct Bill) $ 4,792.00 City Fees (Direct Bill) Total $ 66,475.02 Total YTD REVENUES 2014 - 2015 (OCT) $66,475.02 $ 41,431.56 $ 10,453.05 $ 00.00 $ .00 $ 99 .00 $ 4,000.00 $ 5.040.00 $ 61,023.61 YTD REVENUES 2013 - 2014 (OCT) $61,023.61 City of Eagle Pass City Shop Monthly Report Superintendent: Sergio M. Garcia Public Works 44 Police Department 35 Parks & Recreation 7 Fire Department 16 Building Inspection 0 Finance Department 0 Street Cleaning 17 Landfill Site 12 Shop 12 Recycling Center 3 Municipal Court 1 Traffic Control 1 Vector Control 2 Bridge 0 Code Enforcement 3 Administration 0 Library 0 Waste Management 13 Chris Raul Rodriguez Garza Weeded Lots (Sec. 16-33) Inspected 32 25 Issued 10 0 Complied 8 0 Non-Complied 2 0 Pending 25 0 Tracers 10 0 Citations 2 0 Work Orders 0 0 Out of Schedule Pick Ups Inspected 13 3 Issued 0 3 Complied 0 0 Non-Complied 0 0 Pending 13 3 Citations 0 0 Warnings 0 3 Tracers 0 0 Obstruction of ROW (Sec. 22-80) Inspected 0 1 Issued 0 1 Complied 0 0 Non-Complied 0 0 Pending 0 1 Citations 0 0 Warnings 0 0 Tracers 0 0 Right Of Way Accumulation (Sec. 16-46) Inspected 25 15 Issued 17 0 Complied 11 0 Non-Complied 0 0 Pending 6 15 Citations 0 0 Tracers 11 0 0 0 0 0 Garage Sale Signage (Sec. 19-140) Inspected 21 12 Issued 18 6 Complied 18 6 Non-Complied 0 0 Pending 0 0 Removed 3 12 Citations 0 0 Warning 6 6 Garage Sale Permits (Sec. 19-134) Inspected 25 14 Issued 0 0 Complied 25 14 Non-Complied 0 0 Pending 0 0 Citations 0 0 Warning 4 0 Illegal Dumping HSC 365 Inspected 0 1 Issued 0 1 Complied 0 1 Non-Complied 0 0 Pending 0 0 Citations 0 0 Warning 0 1 Tere Venegas Roberto Garza 0 0 0 0 0 0 0 0 24 19 14 2 10 16 4 0 Animals (Sec. 6) Inspected Complied Non-Complied Pending Tracers Citations Warning Pickup Vector 2 2 0 0 0 0 0 3 4 0 0 4 0 0 0 Inspected reported Complied Non-Complied Pending Citations Warnings Reported 0 0 0 0 0 0 0 0 1 1 1 0 0 0 1 1 Inspected Issued Complied Non-Complied Pending Citations Warnings Tracers 2 2 0 0 0 0 0 0 35 10 30 4 15 0 34 0 0 Inspected Issued Complied Non-Complied Pending Citations Warnings Tracers Flyers 3 VERBAL 3 0 0 0 0 0 3 3 0 3 0 2 3 0 Inspected Issued Complied Non-Complied Pending Citations Warning Tracers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Inspected Issued Complied Non-Complied Pending Citations Tracers 0 0 0 0 0 0 0 1 1 0 1 0 0 0 Inspected Issued Complied Non-Complied Pending Citations Tracers Verbal 48 hrs. Verbal 48 hrs Raul Garza 1 1 0 0 1 0 0 0 Chris Rodriguez Tere Venegas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Vector Control Animals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Junked & Inoperable Vehicles (Sec. 16-34) 0 30 3 0 0 Nov 0 0 2 0 0 1 0 30 2 0 0 0 0 0 0 0 0 0 Tractor Trailers (Sec. 26-125) 2 1 0 2 0 0 2 0 0 0 0 0 0 1 0 0 0 0 2 0 0 2 0 0 0 0 0 Discharging Liquids (Sec. 22-5) 3 3 0 3 3 0 1 3 0 0 0 0 2 0 0 0 0 0 0 3 0 1 3 0 Proper Garbage Containers (Sec. 14-3) 0 1 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 Alleys & Easements (Sec. 23-62) 13 33 0 13 33 0 0 28 0 0 5 0 13 0 0 0 0 0 0 33 0 Roberto Garza 1 0 1 1 1 1 0 0 1 1 0 1 1 3 0 1 1 1 0 0 1 0 1 0 1 1 1 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 9 9 0 6 0 5 Theresita Venegas, Parking Meter Officer Operator Responsibility Section 19-122 Inspected 0 Issued 0 Complied 0 Non-Complied 0 Pending 0 Citations 0 Warning 0 Flyers 0 Parking Meter Tickets Issued Inspected 175 Issued 175 Complied 63 Non-Complied Pending 0 Citations 0 Warning 0 Flyers 0 ARTICLE VI SHOPPING CARTS Inspected 0 0 Issued Complied 0 Non-Complied 0 Pending 0 Citations 0 Tracers 0 Meter Coins Collected Paid Ticket Envelopes $5,534.54 $476.60 Item #5 ORDINANCE NO. 2015AN ORDINANCE TO RATIFY ORDINANCE 2015-28 CREATING “ASSIGNMENT PAY” FOR CERTAIN ASSIGNMENTS FOR CIVIL SERVICE EMPLOYEES WITHIN THE POLICE DEPARTMENT AND “CERTIFICATE PAY” FOR CERTAIN EMPLOYEES IN THE FIRE DEPARTMENT HOLDING CERTAIN CERTIFICATIONS; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Eagle Pass adopted Chapter 143 of the Texas Local Government Code for its police and fire departments; WHEREAS, there are specialized assignments within the Police Departments that certain police officers perform that are not performed by every police officer; WHEREAS, § 143.042 of the Texas Local Government Code states that the governing body of a municipality may authorize assignment pay for police officers who perform specialized functions in the Police Department; WHEREAS, § 143.042 (c) of the Texas Local Government Code requires that the governing body must set forth in an ordinance the amount of assignment pay and the conditions under which it is to be payable to members of the Police Department; WHEREAS, § 143.044 of the Texas Local Government Code states that the governing body of a municipality may authorize certification pay for certifications held by firefighters; WHEREAS, §143.044 of the Texas Local Government Code states that the governing body must set forth an amount to be paid to each Firefighter who meets the requirements for the certification; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, as follows: SECTION 1. Police Officers who are assigned to the following functions by the Chief of Police shall receive assignment pay in the amount indicated: Motorcycle Police Officer $177.00 per month Canine Police Officer $177.00 per month Senior Police Officer $177.00 per month Each of the above assignments are specialized assignment within the Eagle Pass Police Department. The Police Chief or his designee assigns capable Police personnel to each of these positions of responsibility in accordance with his or her demonstrated knowledge and familiarity with the job duties associated with the position. SECTION 2. Fire fighters who obtain and maintain the following certifications shall receive certification pay in the amount indicated: EMT-Intermediate Certification Range of $242 per month through $325 per month, based upon years of service as an EMT-Intermediate certified Fire Fighter, as indicated on attachment hereto. EMT-Paramedic Certification Range of $270 per month through $362 per month, based upon years of service as an EMT-Paramedic certified Fire Fighter, as indicated on attachment hereto. SECTION 3. That the terms of this ordinance and/or any payment of “assignment pay” do not apply to a member who is performing any of these duties on a “step-up” “acting” or any other temporary basis. SECTION 5. This Ordinance shall be in full force after its final passage in accordance with the City Charter of the City of Eagle Pass. READ, PASSED, AND APPROVED ON FIRST READING, on this 3rd Day of November, A.D., 2015. ATTEST: _________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _____________________________ Imelda B. Rodriguez City Secretary READ, PASSED, AND APPROVED ON SECOND READING, this _____ Day of ________, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor _______________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this _______ Day of ____________, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney _______________________________ Imelda B. Rodriguez City Secretary Item #6 COUNCIL COMMUNICATION MEETING DATE: 11/03/2015 SUBJECT OF DELIBERATION: Consideration and possible approval of an Ordinance of the City of Eagle Pass, Texas amending the budget for the Finance Department to reclassify 1 Accounting Clerk position to Purchasing Clerk. REQUESTED BY: DEPARTMENT SOURCE: Jesse R. Rodriguez, Comptroller Finance Department BACKGROUND/PREVIOUS ACTION: Finance Department budgeted for 2 Accounting Clerks; Department being restructured to dedicate one of these positions to Purchasing to facilitate the day to day duties related to procurement. No change in salary, position rated at the same rate of pay budgeted for Accounting Clerk. Change of title and job description only. COST: No additional costs. BUDGETED or FUNDING SOURCE: Finance Department RECOMMENDATION FROM DEPARTMENT DIRECTOR: To accept recommendation and approve Ordinance as presented. EXECUTIVE DIRECTOR OF FINANCE AND BUSINESS SERVICES COMMENTS: Concur with recommendation from Comptroller. CITY MANAGER’S COMMENTS: Concur with recommendation from staff. LEGAL COUNSEL COMMENTS: ATTACHMENTS: Ordinance SUGGESTED MOTION: To approve Ordinance as presented. ORDINANCE NO. 2015-XX AN ORDINANCE AMENDING THE 2015-2016 BUDGET ADOPTED BY ORDINANCE NO. 2015-24 TO RECLASSIFY 1 ACCOUNTING CLERK POSITION TO PURCHASING CLERK; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Eagle Pass utilized diligent thought and attention to the preparation of the 2015-2016 fiscal year budget; and WHEREAS, circumstances have arisen during the fiscal year which, have, or will require to amend the budget for the Finance Department to reclassify 1 Accounting Clerk to Purchasing Clerk to facilitate the carrying out of day to day duties related to procurement, and for which there is no change in budgeted payroll dollars for the Finance department’s budget; and WHEREAS, the City Council finds the proposed budget amendment reasonable and necessary; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. The City Manager of this City is hereby authorized and instructed to file, or cause to be filed forthwith, following the adoption of this Ordinance, a copy hereof and of the amended budget, with the County Clerk of Maverick County, Texas and the City Secretary of the City of Eagle Pass, Texas. SECTION 2 This ordinance shall take effect immediately upon approval. READ, PASSED, AND APPROVED ON FIRST READING on this 3rd Day of November, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: ______________________________ Imelda B. Rodriguez City Secretary NAYS: ABSTAINED: ABSENT: READ, PASSED, AND APPROVED ON SECOND READING, this ____ Day of _______, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor __________________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this _____ Day of __________, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: _______________________________ Langley & Banack, Inc. City Attorney __________________________________ Imelda B. Rodriguez City Secretary Item #7 ORDINANCE NO. 2015- AN ORDINANCE AMENDING THE 2015-2016 BUDGET ADOPTED BY ORDINANCE NO. 2015-24 TO CREATE EMPLOYED POSITIONS FOR THE PATROLLING OF THE INTERNATIONAL BRIDGES; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Eagle Pass utilized diligent thought and attention to the preparation of the 2015-2016 fiscal year budget; and WHEREAS, circumstances have arisen during the fiscal year which, have, or will require to amend the budget for the Bridge System by creating 2 Full Time and 3 Part Time positions to patrol our International bridges, and for which there is more than adequate funding in line items of the budget; and WHEREAS, the City Council finds the proposed budget amendment reasonable and necessary; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. The City Manager of this City is hereby authorized and instructed to file, or cause to be filed forthwith, following the adoption of this Ordinance, a copy hereof and of the amended budget, with the County Clerk of Maverick County, Texas and the City Secretary of the City of Eagle Pass, Texas. SECTION 2 This ordinance shall take effect immediately upon approval. READ, PASSED, AND APPROVED ON FIRST READING on this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: ______________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon NAYS: ABSTAINED: ABSENT: None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON SECOND READING, this 3rd Day of November, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor __________________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this _____ Day of __________, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: _______________________________ Langley & Banack, Inc. City Attorney __________________________________ Imelda B. Rodriguez City Secretary Item #8 ORDINANCE NO. 2015AN ORDINANCE CHANGING THE ZONING DISTRICT CLASSIFICATION OF LOT 11, BLOCK 16, OF SOUTH HEIGHTS ADDITION (1424 EL INDIO HWY), FROM B-1 (NEIGHBORHOOD BUSINESS DISTRICT) TO B-3 (GENERAL BUSINESS DISTRICT); FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, a Public Hearing of the Planning and Zoning Commission of the City of Eagle Pass was held on August 13, 2015, at 5:30 p.m. in the Council Chambers at City Hall, after publication of notice thereof as required by law, on the proposal to change the zoning district classification as stated in the CAPTION hereof; and WHEREAS, a Public Hearing of the City Council of the City of Eagle Pass was held on October 6, 2015, at 5:30 p.m. in the Council Chambers at City Hall, after publication of notice thereof as required by law, on the proposal to change the zoning district classification as stated in the CAPTION hereof; and WHEREAS, following the Planning and Zoning Commission public hearing and meeting, the Planning and Zoning Commission recommended to the City Council that the proposed rezoning be effected; and WHEREAS, the City Council of the City of Eagle Pass is of the opinion that it is in the best interest of the City and its residents to effect such change in order to promote orderly development of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. Lot 11, Block 16, South Heights Addition (1424 El Indio Hwy), be and it is hereby rezoned from B-1 (Neighborhood Business District) to B-3 (General Business District). SECTION 2. This Ordinance shall not be construed to interfere with, or to abrogate or annul any previously adopted Zoning Ordinances of the City of Eagle Pass nor the "Zoning District Map--Eagle Pass, Texas" therein referred to, except to the extent and in the particulars hereinabove specifically provided; and neither said Zoning Ordinance, nor said Map shall be otherwise affected hereby. READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: ______________________________ Imelda B. Rodriguez City Secretary Villalpando, Hernandez, Ramon Sifuentes None None English Cantu READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: __________________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: __________________________________ Imelda B. Rodriguez City Secretary ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ________________________________ Langley & Banack, Inc. City Attorney Item #9 ORDINANCE NO. 2015- AN ORDINANCE DETERMINING THE PUBLIC NECESSITY FOR PUBLIC USE AND AUTHORIZING THE ACQUISITION OF A FEE SIMPLE INTEREST IN APPROXIMATELY 0.17 ACRES KNOWN AS LOT 17, BLOCK C, BLUFF NORTH HEIGHTS SUBDIVISION, LOCATED AT 888 JEFFERSON STREET, AS LABELED BY MAVERICK COUNTY APPRAISAL DISTRICT WITH PROPERTY ID NO. 5669 (“PROPERTY”); LOCATED IN EAGLE PASS, MAVERICK COUNTY, TEXAS. THE PROPERTY SHALL BE ACQUIRED BY NEGOTIATION AND/OR CONDEMNATION, IF NECESSARY, FOR THE PUBLIC USE OF AN EXPANSION OF THE EAGLE PASS WATER TREATMENT PLANT AND RELATED INFRASTRUCTURE AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO TAKE ALL APPROPRIATE ACTIONS TO ACQUIRE THE FEE SIMPLE INTEREST IN THE PROPERTY BY NEGOTIATION AND/OR CONDEMNATION WHEREAS, the City of Eagle Pass, Texas has determined that the acquisition of a fee simple interest to certain real property is necessary and desirable for an expansion of the Eagle Pass Water Treatment Plant Expansion (“Project”) and related infrastructure; specifically, the Property will be used to expand the Eagle Pass Water Treatment Plant in order to meet the growing water demands placed on the Eagle Pass Water Works System; and WHEREAS, employees, agents, and attorneys acting for the City of Eagle Pass, Texas are in the process of investigating, surveying, defining, and negotiating the acquisition of a fee simple interest in the Property, as is needed for the expansion of the Eagle Pass Water Treatment Plant; and WHEREAS, in connection with the acquisition of the Property, it may be necessary for the City to enter upon the property to investigate and survey the Property so that it may defined and described with specificity for the inclusion in any instrument recorded with the Official Real Property Records of Maverick County, Texas or as part of any filings in an eminent domain proceedings to acquire the necessary property rights. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL FOR THE CITY OF EAGLE PASS, TEXAS, as follows: SECTION 1. The above caption and recitals are incorporated herein for all purposes. SECTION 2. Public necessity for the public use of the Property is required for City of Eagle Pass to utilize said Property as part of its Eagle Pass Water Works Treatment Plant Expansion (“Project”) either through the purchase or by the process of eminent domain for the public purpose and public uses expansion of the Eagle Pass Water Treatment Plant. The City Council further finds that the public purpose and public use to be served in and addressed by this Ordinance is paramount to any other private or public use that may be encountered at the Property. SECTION 3. The fee simple interest of real property required by the City is identified by Maverick County Appraisal District with Property Id No. 5669 and being 0.17 acres of land known as Lot 17, block C, Bluff North Heights Subdivision, known as 888 Jefferson Street, Eagle Pass, Texas and further depicted and described on the attached Exhibit A (“Property”). SECTION 4. The City Manager of the City of Eagle Pass, Texas or his designees acting by and/or through their attorneys are authorized to institute and prosecute to conclusion, all necessary proceedings to condemn the Property described herein and to acquire such interest in the land that the City is unable to acquire through negotiation by reason of its inability to agree with the owner(s) of the land as to the value of such interest in the land or other terms, and to take any other legal action necessary or incidental to such acquisition or eminent domain proceeding to investigate, survey, specify, define, and secure the necessary property rights. SECTION 5. All acts and proceedings done or initiated by employees, agents, attorneys for the City for the acquisition of the Property are hereby authorized, ratified, approved, confirmed, validated, and declared to be valid in all respects as of the respective dates of such acts and proceedings. SECTION 6. If any provision, section, subsection, sentence, clause, or phrase of this Ordinance or the application of same to any person or set of circumstances is held to be unconstitutional, void, or invalid, the validity of the remaining portions of this Ordinance shall not be affected. It is the intent of the City Council in adopting this Ordinance that no portion hereof or provisions or regulation contained herein shall become inoperative or fail by reason of any unconstitutionality or invalidity of any other portion hereof and all provisions of this Ordinance are declared to be severable for the purpose. The Ordinance shall be effective immediately upon passage by the City Council and publication thereof in accordance with the City charter for the City of Eagle Pass. READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of October, A.D., 2015. ATTEST: _______________________________ Ramsey English Cantu Mayor ________________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: Villalpando, Hernandez, Ramon, Sifuentes None None English Cantu READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: ___________________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ___________________________________ Imelda B. Rodriguez City Secretary _____________________________ Langley & Banack, Inc. City Attorney Item #10 ORDINANCE NO. 2015AN ORDINANCE OF THE CITY OF EAGLE PASS, TEXAS AMENDING CHAPTER 13 (FIRE PREVENTION AND PROTECTION), ARTICLE III, BY ADDING NEW SECTION 13 – 45, OF THE CITY’S CODE OF ORDINANCES TO PROVIDE FOR A PROCEDURE TO CONSIDER THE ISSUANCE OF LETTERS OF AUTHORIZATION FOR NEW EMERGENCY MEDICAL SERVICE PROVIDERS; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, The City of Eagle Pass, is Texas municipal corporation operating as a home rule municipality (“City”) in accordance with the provisions of Chapter 26 of the Texas Local Government Code and the Eagle Pass City Charter; and WHEREAS, the City created and established a Fire Department, which provides emergency medical services in the City with the goal of providing prompt and efficient transportation of sick and injured patients, after necessary stabilization; and WHEREAS, pursuant to Tex. Health & Safety Code § 773.003(8), emergency medical services means services used to respond to an individual's perceived need for immediate medical care and to prevent death or aggravation of physiological or psychological illness or injury; and WHEREAS, emergency medical service providers change over time and new emergency medical services providers are required to obtain a Letter of Authorization (LOA) from the governing body of the municipality in which they wish to operate; and WHEREAS, this Ordinance does not regulate or apply to: (1) air transfers that do not advertise as an ambulance service and that are not licensed by the Department of State Health Services (Department); (2) the use of ground or air transfer vehicles to transport sick or injured persons in a casualty situation that exceeds the basic vehicular capacity or capability of emergency medical services providers in the area; (3) an industrial ambulance (generally owned and operated by an industrial facility and not for hire); or (4) a physician, registered nurse, or other health care practitioner licensed by this state unless the health care practitioner regularly staffs an emergency medical services vehicle; and WHEREAS, Tex. Health & Safety Code § 773.051 provides that a municipality may establish standards for an emergency medical services provider that are stricter than the minimum standards in state law or rules of the Department; and WHEREAS, Tex. Health & Safety Code § 773.057(c) provides that the Department may delegate vehicle inspections to the governing body of a municipality upon the request of the municipality; and L & B 06384/0064/L1016864.DOCX/ WHEREAS, the City Council desires to amend Chapter 13, Article III, by adopting a new Section 13 - 45 of the City’s Code of Ordinances to create a process to evaluate and determine if a Letter of Authorization should be issued to an applicant that wishes to provide emergency medical services within the City; and WHEREAS, this amendment will not apply to: the renewal of an existing and previously authorized emergency medical services provider that has continuously (no cessation of operation for more than 90 days) operated in the City; or a municipality, county, emergency services district, hospital, or emergency medical services volunteer provider organization in this state that applies for an emergency medical services provider license; and WHEREAS, the City Council finds and determines that it is in the best interest of and will promote the public health, safety, morals and general welfare of the community to adopt a process to evaluate and determine if a Letter of Authorization should be issued to an applicant to provide emergency medical services within the City and in accordance with state and local law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS: SECTION 1. That Chapter 13, Article III, Section 13 - 45 of the City’s Code of Ordinances is hereby adopted to read as follows: (a) Application for a Letter of Approval. The applicant shall submit a written request to the City Secretary's Office that contains the following: (1) a copy of the applicant’s emergency medical service provider license and variance, if any, issued by the Department of State Health Services (Department). The applicant shall also submit to the City Secretary's Office any pending applications, renewals, suspensions, revocations or other adverse Department actions; and (2) a statement or description as to the type of services the applicant will provide in the City including but not limited to being a provider of: (i) basic life-support emergency medical services that provides a vehicle designed for transporting the sick or injured, has personnel and sufficient equipment and supplies for providing basic life support, and is capable of providing emergency and nonemergency transportation; (ii) advanced life-support emergency medical services that provides basic life support emergency medical services plus has personnel and sufficient equipment and supplies for providing intravenous therapy and endotracheal or esophageal intubation; (iii) mobile intensive-care emergency medical services that provides advanced life-support emergency medical services plus has personnel and sufficient equipment and supplies to provide cardiac monitoring, L & B 06384/0064/L1016864.DOCX/ defibrillation, cardioversion, drug therapy, and two-way radio communication; and (iv) specialized emergency medical services that uses a vehicle, including a helicopter, boat, fixed-wing aircraft, or ground vehicle is designed for transporting the sick or injured by air, water, or ground transportation plus the provider has personnel and sufficient equipment and supplies to provide for the specialized needs of the patient transported. (3) a copy of the license or certificate issued by the Department for any emergency care attendants, emergency medical technician, advanced emergency medical technician, emergency medical technician-paramedic, paramedic, licensed physician or other health care professional that will provide emergency medical services for the applicant in the City. The applicant shall also submit to the City Secretary's Office any pending applications, renewals, suspensions, revocations or other adverse Department actions related to the person(s) that will provide emergency medical services. (4) a copy of the lease or deed or other proof of ownership of: (i) the applicant’s primary place of business in the City, which is the location where the vehicles that are intended to provide emergency medical services in the City are stored and primarily located and where the records of the applicant are located; and (ii) all equipment necessary for the safe operation as an emergency medical services provider, including emergency medical services vehicles, heart rate monitors, defibrillators, stretchers, and any other equipment the Department determined is required of the applicant; (5) a copy of all insurance policies and coverages applicable to the applicant, which shall have available limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate for the following types of coverages: in force automobile liability insurance; commercial general liability insurance; contractual liability insurance; broad form property damage liability insurance; personal and accidental injury insurance; premises and ongoing operation coverage; errors and omission insurance; and professional liability insurance. Section 13 – 45 does not apply to: the renewal of an existing and previously authorized emergency medical services provider that has continuously (no cessation of operation for more than 90 days) operated in the City; or a municipal, county, emergency services district, hospital, or emergency medical services volunteer provider organization in this state that applies for an emergency medical services provider license. (b) Evaluation for the issuance of a Letter of Approval. Upon receipt of a complete application for the issuance of a Letter of Approval (LOA) by the City Council of the City of Eagle Pass, the City Secretary's Office shall distribute the application to the City Fire Department for further evaluation. The City’s Fire Department shall have 14 days to investigate, review and comment on the application. The City’s Fire Department shall L & B 06384/0064/L1016864.DOCX/ immediately forward the comments to the City Council for their consideration. In coordination with the City’s Fire Department, the City Secretary's Office shall publish a notice in one or more local papers or periodicals notifying the public of the application and setting the matter for a public hearing; furthermore, the City Secretary's Office shall send written notice of the public hearing to all known licensed emergency medical services providers in the City. Notice shall be published and mailed, via certified mail, return receipt to the last known address of a licensed emergency medical services provider located in the City, at least 72 hours prior to the public hearing. The public hearing process may be completed within 45 days after the receipt of a complete application. (1) In preparing for the evaluation, the City’s Fire Department shall gather and present evidence at the public hearing to the City Council: (i) if the addition of another licensed emergency medical services provider will interfere with or adversely affect the provision of emergency medical services by the licensed emergency medical services providers operating in the City; (ii) if the addition of another licensed emergency medical services provider will remedy an existing provider shortage that cannot be resolved through the use of the licensed emergency medical services providers operating in the City; (iii) if the addition of another licensed emergency medical services provider will cause an oversupply of licensed emergency medical services providers in the City; (iv) of the number of licensed or certificated emergency medical services personnel, providers, and vehicles in the City; and (v) of any other relevant information, including the applicant’s corporate status with the Secretary of State and Comptroller of Texas, complaints filed with the Department, disciplinary actions taken against the applicant by the Department, and a copy of the Department’s summary of the annual number and types of runs of the emergency medical services providers operating in the City. (2) In considering whether to grant a LOA, the City Council may issue a LOA only after a public hearing and only if the City Council determines that: (i) the addition of another licensed emergency medical services provider will not interfere with or adversely affect the provision of emergency medical services by the licensed emergency medical services providers operating in the City; (ii) the addition of another licensed emergency medical services provider will remedy an existing provider shortage that cannot be resolved through the use of the licensed emergency medical services providers operating in the City; and (iii) the addition of another licensed emergency medical services provider will not cause an oversupply of licensed emergency medical services providers in the City. L & B 06384/0064/L1016864.DOCX/ (c) Decision. After holding a public hearing, the City Council shall determine if it shall grant an applicant a LOA based on the forgoing factors. The decision of the City Council is final and binding and not subject to review. If an LOA is granted and the applicant is not yet licensed by the Department, then the LOA is issued subject to the applicant receiving an emergency medical services provider license from the Department, within 3 months of the date of City Council approval after which the LOA shall become null and void. SECTION 2. That the City Manager is instructed to make a request on behalf of the City Council for the City of Eagle Pass to be delegated the authority to collect a fee and inspect vehicles that are intended to provide emergency medical services in the City to ensure that the vehicles comply with the criteria and procedures adopted by the executive commissioner and the City; SECTION 3. That it is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as required. SECTION 4. If any section, part, or provision of this Ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, then, in that event, it is expressly provided, and it is the intention of the City Council in passing this Ordinance that its parts shall be severable, and all other parts of this Ordinance shall not be affected thereby and they shall remain in full force and effect. SECTION 5. This Ordinance becomes effective immediately after being passed and approved on third and final reading. READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: ______________________________ Imelda B. Rodriguez City Secretary Villalpando, Hernandez, Ramon, Sifuentes None None English Cantu L & B 06384/0064/L1016864.DOCX/ READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: __________________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: _______________________________ Langley & Banack, Inc. City Attorney L & B 06384/0064/L1016864.DOCX/ __________________________________ Imelda B. Rodriguez City Secretary Item #11 ORDINANCE NO. 2015 AN ORDINANCE AMENDING SECTION 14-10, (2) (A–G) AND (5) (A–B), CHAPTER 14 (MUNICIPAL SOLID WASTE) OF THE CODE OF ORDINANCES OF THE CITY OF EAGLE PASS, TEXAS, TO PROVIDE FOR NEW RATES/FEES TO COMMERCIAL PROPERTIES AND TIRE DELIVERY; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, Section 14-10, Chapter 14 Municipal Solid Waste, of the Code of Ordinances of the City of Eagle Pass which regulates schedule of rates/fees for commercial properties has not been modified in three years and there is a need to modify in order to be competitive with surrounding South Texas areas. WHEREAS, the City manager of the City of Eagle Pass is of the opinion that it is in the best interest of the City to effect such increase in order to promote orderly development of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITTY OF EAGLE PASS, TEXAS, that: Section 1. The Code of Ordinances of the City of Eagle Pass is hereby amended by amending Section 14-10, Subsections 2 (A-G) and 5 (A-B), Chapter 14 Municipal Solid Waste hereby adopted to read as follows: Sec. 14-10 Schedule of Rates/Fees 2. Rates for Commercial Properties, except multifamily properties, of city and county residents shall be as follows: A. Automated Collection (waste wheelers 96 gallon) ...... $28.00 per month, plus tax (for county residents outside city limits) ...................... $30.50 per month, plus tax City Extra Pick Ups ...................................................... $15.00 per pick up, plus tax County Extra Pick Ups ................................................. $25.00 per pick up, plus tax B. 3 cubic yard Containers ............................................... $68.00 per month, plus tax City Extra Pick Ups ..................................................... $25.00 per pick up, plus tax (for county residents outside city limits) ..................... $85.00 per month, plus tax County Extra pick ups ................................................. $35.00 per pick up, plus tax C. 20 Cubic Yard Roll-Off Container .............................. $495.00 per pick up, plus tax 20 Cubic Yard Roll-Off Container ................................ $75.00 plus tax (one-time delivery charge) **** These charges are for both city and county residents. D. 30 Cubic Yard Roll-Off Container .............................. $600.00 per pick up, plus tax 30 Cubic Yard Roll-Off Container ................................ $75.00 plus tax (one-time delivery charge) **** These charges are for both city and county residents. E. 40 Cubic Yard Roll-Off Container .............................. $716.00 per pick up, plus tax 40 Cubic Yard Roll-Off Container ................................ $75.00 plus tax (one-time delivery charge) **** These charges are for both city and county residents. F. Compactors (inside city limits) ................................... $165.00 per pick up, plus tax, plus tonnage ($48.00 per ton), and fuel surcharge based on State rate. G. Compactors (outside city limits)…………………..…$185.00 per pick up, plus tax, plus tonnage ($48.00 per ton), and fuel surcharge based on State rate 5. Tires delivered to the Eagle Pass Recycling Center from City Residents only. A. Passenger tires (up to nineteen-and-one-half-inch rim diameter) ..........................$2.00/tire B. Truck tires (nineteen-and-six-tenths to twenty-four-and-one-half-inch rim diameter) ..................................................................................................$12.00/tire SECTION 2. This Ordinance shall be in full force and effect from and after its final passage and publication in accordance with the City Charter of the City of Eagle Pass. READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: ________________________ Imelda B. Rodriguez City Secretary Villalpando, Hernandez, Ramon, Sifuentes None None English Cantu READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: __________________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney __________________________________ Imelda B. Rodriguez City Secretary Item #12 ORDINANCE NO. 2015- AN ORDINANCE AMENDING THE 2015-2016 BUDGET ADOPTED BY ORDINANCE NO. 2015-24 TO TRANSFER THE MULTIMEDI SPECIALIST POSITION FROM THE FINANCE DEPARTMENT TO THE ADMINISTRATION DEPARTMENT; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Eagle Pass utilized diligent thought and attention to the preparation of the 2015-2016 fiscal year budget; and WHEREAS, circumstances have arisen during the fiscal year which, have, or will require a transfer of a position from one department to another department to the budget, and for which there is more than adequate funding in line items of the budget; and WHEREAS, the City Council finds the proposed budget amendment reasonable and necessary; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. The City Council hereby approves the budget amendment attached as exhibit “A”. SECTION 2. The City Manager of this City is hereby authorized and instructed to file, or cause to be filed forthwith, following the adoption of this Ordinance, a copy hereof and of the amended budget, with the County Clerk of Maverick County, Texas and the City Secretary of the City of Eagle Pass, Texas. SECTION 3 This ordinance shall take effect immediately upon approval. READ, PASSED, AND APPROVED ON FIRST READING on this 6th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor ______________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: Villalpando, Hernandez, Ramon, Sifuentes None None English Cantu READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: __________________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: _______________________________ Langley & Banack, Inc. City Attorney __________________________________ Imelda B. Rodriguez City Secretary Item #13 ORDINANCE NO. 2015-_____ AN ORDINANCE OF THE CITY OF EAGLE PASS, TEXAS AMENDING ARTICLE II, CHAPTER 2 (AMINISTRATION) OF THE CITY’S CODE OF ORDINANCES BY ADDING NEW SECTION 2-35 REGARDING NONDISCRIMINATION,NON-HARASSMENT AND SEXUAL HARASSMENT; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, Article II of the City of Eagle Pass, Texas (“City”) Code of Ordinances contains the personnel rules and regulations governing all of the City’s employees; and WHEREAS, Section 2-31 of the City’s Code of Ordinances addresses the City’s drug and alcohol abuse policy and policy on sexual harassment; and WHEREAS, the City is in the process of updating its personnel rules and regulations and desires to amend certain sections in Article II to simplify, clarify and improve upon the City’s existing employment policies and procedures; and WHEREAS, the City seeks to incorporate its existing sexual harassment policy in a separate personnel rule and regulation at Section 2-35 of the City’s Code of Ordinances, which shall address all types of prohibited discrimination, harassment, sexual harassment and retaliation in the workplace and implements revised reporting and investigatory procedures; and WHEREAS, the City desires to incorporation the of Section 2-35 take immediate effect upon final reading and adoption of this Ordinance by the City Council and apply to all existing and future City employees following the Ordinance’s effective date; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS: SECTION 1. Article II of the City Code of Ordinances shall be amended to add a new Section 235 incorporating and expanding upon the City’s sexual harassment policy, which shall now read as follows: Sec. 2-35. –Non-Discrimination / Non-Harassment Policy. a. Statement of purpose. It is the City's policy to prohibit any form of discrimination or harassment in the workplace based on race, religion, sex, national origin, age, disability, genetic information, or other individual characteristics protected by applicable federal, state or local nondiscrimination laws. b. Non-retaliation policy. This policy also prohibits any retaliatory action against anyone who has complained in good faith about discrimination or harassment in the workplace, has participated in an investigation, proceeding or lawsuit regarding an allegation of discrimination or harassment in the workplace, or who otherwise opposes employment practices the individual reasonably believes discriminate against individuals in violation of law. c. Definitions. 1. “Discrimination” is defined as the unfair or unequal treatment of an individual (or group) in the terms and conditions of employment based on certain characteristics protected under law. 2. “Harassment” is defined as unwelcome and offensive conduct that is based on an individual’s race, religion, sex, national origin, age, disability or genetic information. 3. “Hostile work environment” is a type of harassment defined as severe or pervasive harassment that creates a work environment a reasonable person would find intimidating, hostile or offensive and unreasonably interferes with the individual’s work performance. 4. “Retaliation” is defined as adverse action against an individual for opposing or reporting a discriminatory practice, or participating in an employment discrimination proceeding or investigation. i. Examples of retaliation include employment actions like termination, refusal to hire and denial of a promotion. ii. Retaliation may include other actions that would dissuade a reasonable individual from reporting discrimination or harassment, such as threats or intimidating comments, unjustified negative evaluations or references, demotions or reassignments to less desirable positions, increased surveillance and social isolation and exclusion. 5. “Sexual harassment” is a form of harassment defined as: i. unwelcome sexual advances; ii. requests for sexual favors; or iii. all other verbal or physical conduct of a sexual or otherwise offensive nature where Submission to such conduct is made either explicitly or implicitly a term or condition of employment; Submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; and/or Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment. 6. “Personal space” is defined as an approximate area surrounding an individual in which other people should not physically violate in order for the individual to feel comfortable and secure. d. Examples of Prohibited Conduct. Although not exhaustive, the following are examples of conduct expressly prohibited by this policy: 1. 2. 3. 4. 5. Sexually-suggestive touching. Grabbing, groping, kissing, fondling. Intentionally violating someone’s “personal space.” Lewd, off-color, sexually oriented comments or jokes. Jokes, cartoons, photographs or offensive comments based on race, sex, religion, national origin, disability, etc. 6. Foul or obscene language. 7. Sexually, racially or otherwise discriminatory or lewd e-mails, text messages or voicemail messages. 8. Threats of violence or retribution. 9. Intimidation. 10. Repeated requests for dates. 11. Sexual assault or rape. e. Reporting Complaints. Any employee who believes that he/she has been the subject of discrimination, harassment or retaliation, or has witnessed an incident of discrimination, harassment or retaliation, is encouraged to report it immediately, or as soon as practicable, to the complaint’s immediate supervisor, department head or the human resources department. All persons that learn of an incident of discrimination, harassment or retaliation have a duty to report it to a supervisor, department head or the human resources department. If an incident is reported to the human resources department, the human resources department will notify the employee’s department head. f. Procedures for investigating discrimination / harassment / retaliation complaints. The human resources department shall be responsible for coordinating and directing the investigation and review of complaints of discrimination, harassment or retaliation. The following procedures shall apply to the receipt, review, and handling of such complaints and are to be applied under the guidance and in consultation with the human resources department. 1. If an oral or written complaint is made to anyone other than the human resources department, the complaint shall be immediately referred to the human resources department for investigation. In most cases, the human resources department will be responsible for conducting the investigation but the city may utilize an outside investigator or legal counsel to conduct investigations at its discretion. 2. The complainant will be asked to submit a written statement describing the incident(s) and details giving rise to the complaint. The complainant will also be interviewed regarding the allegations. If a complainant does not want to submit the complaint in writing, the human resources department will still investigate the complaint. 3. Following receipt of the complaint and interview of the complainant, the investigator will contact the respondent (the accused individual) regarding the complaint within two (2) business days. If the respondent cannot be reached in-person or by telephone, a notice advising the respondent of the complaint will be mailed via certified mail to the most recent address noted in the respondent’s personnel file. 4. Upon notification of the complaint, the respondent shall have five (5) business days to submit a response to the allegations. Additionally, the respondent will be interviewed regarding the allegations. The respondent will also have the opportunity to respond to any other new information/allegations that may arise during the course of the investigation. 5. During the pendency of an investigation, the human resources department, with the city manager’s approval, may place the respondent on leave with pay for a period not to exceed two (2) weeks (unless extended with approval of the city manager). A decision to place an employee on leave during the pendency of an investigation is not a disciplinary action, nor is it subject to the city’s grievance procedures. 6. In order to conduct a full investigation, the investigator retains the discretion to interview other witnesses and request signed statements from them. The investigator may also request evidence or documents from any of the interviewed parties that could possibly assist in the investigation. 7. Although all measures to maintain the privacy and confidentiality of the investigation will be taken, no person involved in the investigation process can be guaranteed absolute or strict confidentiality. 8. As soon as practicable following conclusion of the investigation, but not later than ten (10) business days, the investigator shall provide the human resources department and department head, or other designated individual, a conclusion regarding the validity of the complainant's allegations along with recommendations for action, if any. 9. The recommendation regarding any possible disciplinary action against any employee on account of an investigation into a complaint of discrimination, harassment or retaliation will be made by the department head in consultation with human resources department and/or the city attorney. The decision shall be rendered as soon as practicable, but not later than ten (10) business days from receipt of the investigator’s conclusions. The human resources department will notify the complainant and the respondent in writing of the results of the investigation, including any disciplinary action(s) to be taken, with copies to the city manager. i. If the complainant’s allegation is not substantiated, the investigation may be closed with no action taken against the respondent. If discrimination, harassment or retaliation did not occur, but other inappropriate behavior did occur, disciplinary or other action may be taken pursuant to the city’s policies. ii. If the complainant’s allegation is substantiated, any of the following disciplinary actions may be taken, depending on the severity of the offense: Counseling (documented in writing); Transfer (the option to transfer the complainant may only be considered upon the complainant’s request); Suspension (without pay); or Dismissal. iii. If the investigation into a complainant’s allegations proves inconclusive, the department head, in consultation with human resources department may recommend on any course of action that serves the best interest of the city, minimizes interference of divisional/departmental operations, and allows for the complainant and respondent to continue their work routines with minimal personal consequence. iv. If the complainant’s allegations are proven to have been made in bad faith, the complainant shall be disciplined appropriately. 10. A complainant may withdraw a complaint at any time. However, the city may still pursue an investigation and determine whether disciplinary action is warranted against any employee on account of the complaint. 11. In any instance where a member of the human resources department is the subject of a complaint of discrimination, harassment or retaliation, the same procedures shall apply except that the city manager will be responsible for receiving, reviewing and handling the complaint. The city manager shall have the authority to appoint a designee or outside investigator to conduct the investigation. 12. In any instance where the city manager, municipal court judge, alternate municipal court judge, city auditor or the city attorney is the subject of a complaint of discrimination, harassment or retaliation, the same procedures shall apply except that human resources department will be responsible for receiving, reviewing and handling the complaint, including the authority to appoint an outside investigator to conduct the investigation, and report findings and recommendations to City Council. g. Appeals. Disciplinary actions taken against a complainant or respondent as a result of an investigation into a complaint of discrimination, harassment or retaliation may be appealed in accordance with the city’s grievance procedures. h. Ongoing Duty to Monitor and Report. It is the ongoing responsibility of all department heads, supervisors and managers to monitor the employees in their areas of responsibility for inappropriate comments, displays or behavior and to take appropriate action by reminding their employees of the city’s policies and reporting concerns and incidents to the human resources department. i. Record keeping. All records concerning an investigation into a complaint of discrimination, harassment or retaliation shall be kept in a separate secure file in the human resources department. Access to an investigation file shall only be granted to parties who have a direct and relevant need for the information and only upon approval by the human resources department and/or legal counsel. Records concerning any subsequent disciplinary action against an employee as a result of an investigation shall be kept in the employee’s regular personnel file. j. “No Dating” policy. In furtherance of the City’s non-discrimination and nonharassment policy, supervisors, managers and department heads are prohibited from dating or engaging in any type of intimate or romantic relationship with subordinate employees. Such relationships can be disruptive to the workplace, create a conflict of interest or the appearance of a conflict, and lead to charges of favoritism, discrimination or sexual harassment. The City reserves the right to take whatever action is appropriate, in its discretion, to protect the City’s interest in promoting a fair, equitable and harassment-free workplace in the event of a violation of this policy. A “subordinate employee” is any employee under the authority and/or supervision of another individual within the City. 1. Duty to Report. Any employee who becomes involved in an intimate or romantic relationship with any employee of management capacity within the department must promptly notify the department head of the relationship within three (3) business days. The department head will review the situation and take appropriate action where necessary in consultation with human resources, as approved by city manager. Failure to disclose a relationship in violation of this provision could result in disciplinary action, including termination, pursuant to City policies. 2. Reassignment if Available. Upon disclosure of a relationship between a supervisor and subordinate employee, the department head in consultation with human resources, and the approval of city manager, may decide to reassign one or both employees to another position or department in the city to eliminate the conflict of interest. Where reassignment is not an option, the employee in the supervisory or managerial position may be subject to termination pursuant to City policies. 3. Responsibility of Professionalism. All employees involved in intimate or romantic relationships with other city employees, whether or not in contravention of this policy, have the duty to ensure they act professionally at all times and not engage in any conduct that interferes with their ability to perform their jobs or that could be deemed offensive to others. k. Workplace Bullying Policy. The City is committed to providing all employees a healthy, safe and respectful work environment. To that end, the City is committed to the elimination of bullying in the workplace. Bullying behavior by any City employee, including supervisors, directors and executives, will not be tolerated. This policy applies during normal working hours, at work-related or sponsored functions, and while traveling on work-related business. Employees found in violation of this policy may be disciplined, up to and including termination pursuant to City policies. Retaliation against individuals who make a good faith report of bulling is strictly prohibited. 1. Definitions: The City defines “bullying” as unwelcome or unreasonable behavior that demeans, intimidates or humiliates people either as individuals or as a group. Bullying behavior is often persistent and part of a pattern, but it can also occur as a single incident. It may be carried out by an individual or as a group. Some examples of bullying behavior are: i. Verbal Communication Abusive and offensive language Threats Insults Teasing Spreading rumor and innuendo Unreasonable criticism Trivializing of work and achievements ii. Manipulating the Work Environment Isolating people from normal work interaction Excessive demands Setting impossible deadlines Placing on least desired schedules iii. Psychological Manipulation Unfairly blaming for mistakes Setting people up for failure Deliberate exclusion Unjustified excessive supervision Practical jokes Belittling or disregarding opinions or suggestions Criticizing in public iv. Mobbing Mobbing is the bullying or social isolation of a person through collective unjustified accusations, humiliation, general harassment or emotional abuse. Although it is group behavior, specific incidents such as an insult or a practical joke may be carried out by an individual as part of mobbing behavior. 2. Responsibilities: All employees have a duty and responsibility to promptly report any incidents of bullying in the workplace to their immediate supervisor, department head or human resources department. If the report is submitted to the human resources department, the department head(s) must be notified. Context is important in understanding bullying, particularly verbal communication. While care should be exercised, it is better to make a good faith report of bullying than to let actual bullying go unreported. i. Department directors and supervisors shall: Ensure that all employees are aware of the City’s antibullying policy; Ensure that any incident of bullying is dealt with regardless of whether a complaint of bullying has been received orally or in writing; Provide leadership and role-modeling in appropriate professional behavior; and Respond promptly, sensitively and confidentially to all situations where bullying behavior is observed or alleged to have occurred. ii. Employees shall: Familiarize themselves with and behave according to this policy; Report incidents of bullying to your supervisor, department director or Human Resources Director as appropriate; and Where appropriate, speak to the alleged bully(ies) to object to the behavior. 3. Reporting: Any employee who feels he or she has been a victim of bullying or witnessed an incident of bullying is encouraged to report the matter to his or her immediate supervisor, department director or the Human Resources department. Supervisors and Directors shall report all complaints of bullying, whether oral or written, to the Human Resources department. Where appropriate, the Human Resources department will undertake an investigation in accordance with the process for investigating complaints of discrimination and harassment and disciplinary measures, pursuant to City policies, will be taken as necessary. SECTION 2. That it is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as required. SECTION 3. If any section, part, or provision of this Ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, then, in that event, it is expressly provided, and it is the intention of the City Council in passing this Ordinance that its parts shall be severable, and all other parts of this Ordinance shall not be affected thereby and they shall remain in full force and effect. SECTION 4. This Ordinance becomes effective immediately after being passed and approved on third and final reading. READ, PASSED, AND APPROVED ON FIRST READING, on this 8TH Day of October, A.D., 2015. ATTEST: _________________________ Ramsey English Cantu Mayor _____________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: English Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _______________________________ Imelda B. Rodriguez City Secretary English Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of October, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney _______________________________ Imelda B. Rodriguez City Secretary Item #14 ORDINANCE NO. 2015-_____ AN ORDINANCE OF THE CITY OF EAGLE PASS, TEXAS AMENDING ARTICLE II, CHAPTER 2 OF THE CITY’S CODE OF ORDINANCES BY ADDING NEW SECTION 2-36 TO ADOPT A DRESS CODE FOR CITY EMPLOYEES; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, Article II of the City of Eagle Pass, Texas (“City”) Code of Ordinances contains the personnel rules and regulations governing the City’s employees; and WHEREAS, the City is in the process of updating its personnel rules and regulations and desires to amend certain sections in Article II to simplify, clarify and improve upon the City’s existing employment policies and procedures; and WHEREAS, the City believes the implementation of a dress code will promote professionalism in the workplace by applying uniform standards of dress, appearance and grooming to all City employees; and WHEREAS, the City desires Article II, Chapter 2 of the Code of Ordinances be amended to add Section 2-36 and that such amendment take immediate effect upon final reading and adoption of this Ordinance by the City Council and apply to all existing and future City employees following the Ordinance’s effective date; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS: SECTION 1. Article II, Chapter 2 of the City’s Code of Ordinances shall be amended to add new Section 2-36 to read as follows: a. Statement of Policy. The City of Eagle Pass considers it very important that all City employees dress appropriately for their job functions and maintain a clean, neat, and tasteful appearance. For this reason, the City has adopted a dress code for all employees. While we trust our employees will exercise good judgment in their dress and appearance, a dress code policy provides guidance to all employees and enhances professionalism in the workplace. Appropriate dress and hygiene are important in promoting a positive city image to our customers, both internally and externally. b. Responsibility and Enforcement. Department directors and supervisors, in consultation with the human resources department, shall be responsible for enforcing the City’s dress code and addressing concerns with employees who do not comply with the policy. Employees are responsible for following the policy and understand they may be sent home and/or be disciplined for noncompliance, up to and including termination, pursuant to city policy. If paid leave is not otherwise available, hourlypaid staff will not be compensated for any work time missed because of failure to comply with the dress code policy. c. Grooming & Hygiene. All City employees are expected to maintain proper hygiene, which includes regular bathing, brushing teeth, and proper grooming. Employees should avoid excessive use of perfume or colognes. Hair should be clean and neatly trimmed, including facial hair for men. Additional restrictions on length of hair may be imposed on individuals working in safety-sensitive positions. Hair dyed in unnatural colors (e.g. blue, pink, green) is not allowed. d. Tattoos/Piercings. In general, tattoos and body piercings should not be visible and employees may be required to cover up tattoos and/or remove piercings in the tongue, brow, belly-button or facial area. Visible tattoos that contain profanity or inappropriate or sexually provocative images are prohibited. Men with ear piercings should remove them while on duty. Similarly, hoops or other ear piercings that could cause a safety concern based on the employee’s duties and responsibilities are not allowed. e. Uniforms. City employees who must wear uniforms while performing their employment duties shall maintain their uniforms in clean and good condition. Uniforms should not be excessively torn, worn, frayed or visibly patched. The uniform should fit properly and allow for movement without exposing the employee’s undergarments or skin. Employees are not allowed to affix any other image or article to their uniforms unless otherwise designated or required by the City. f. Clothing Standards. Employees must arrive to work in clothes that are clean, neat and in good condition. Appropriate undergarments are required at all times and should not be visible through an employee’s clothing. Employees may not wear any images or displays on their clothing or uniforms that is inappropriate or damages the professional image of the City (e.g. images containing profanity, slogans, cartoons, beer/tobacco products or sexually provocative images). 1. Business Attire. On occasion, employees may be asked to attend events, meetings or other functions on behalf of the City that require more formal attire. In such case, the following guidelines may apply: i. For men, business attire shall include a short/long-sleeved dress shirt, tie, tailored sport coat or suit coat, dress trousers or suit pants and dress shoes. ii. For women, business attire shall include tailored pantsuits, business suits, suit dresses, or coordinated dressy separates worn with or without a blazer, and dress shoes. 2. Prohibited Attire for Office Personnel. The following clothing shall not be allowed for any reason: i. Sweatpants, leggings or exercise wear; ii. Lycra or spandex tops or bottoms; iii. Shorts, hip-hugger pants, skirts or jeans; iv. Ripped or frayed jeans; v. T-shirts, sweatshirts or shirts with writing (other than City logo); vi. Crop tops or Midriff tops; vii. Tank tops, backless shirts, strapless blouses, halter tops, or shirts with spaghetti straps that are worn without a jacket; viii. Clothing that is “see-through” or low-cut blouses, shirts and tops; ix. Skirts or dresses more than three (3) inches above the knee; x. Sundresses or beachwear; xi. Thongs, flip-flops, tennis shoes, athletic shoes, and xii. Caps. 3. Casual Days. On occasion, the City may permit employees to dress in a more casual fashion than is normally required. An example is “casual Fridays” when employees are allowed to wear jeans. On these occasions, employees are still expected to present a neat appearance and are not permitted to wear ripped, frayed or disheveled clothing, athletic wear, tight, revealing or otherwise inappropriate clothing. g. Footwear. Footwear should be safe, in good condition, and appropriate for the employee’s duties and responsibilities. Employees in certain departments may be required to wear specific shoes in connection with the department’s uniform requirements. Employees assigned to work outdoors may be allowed to wear athletic or tennis shoes when deemed necessary or appropriate by the department director. h. Off-duty Conduct. When off-duty, employees should not wear their City uniforms, or other clothing that identifies the individual as a City employee, to bars, night clubs, adult entertainment establishments, casinos or other locales where the employee consumes alcohol in a setting open to the public. i. Accommodations. Employees who desire an accommodation under the City’s dress code policy on the basis of religion or disability should contact human resources department to discuss the matter and submit a request for accommodation for the approval of city manager, or designee. SECTION 3. That it is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as required. SECTION 4. If any section, part, or provision of this Ordinance is declared unconstitutional or invalid by a court of competent jurisdiction, then, in that event, it is expressly provided, and it is the intention of the City Council in passing this Ordinance that its parts shall be severable, and all other parts of this Ordinance shall not be affected thereby and they shall remain in full force and effect. SECTION 5. This Ordinance becomes effective immediately after being passed and approved on third and final reading. READ, PASSED, AND APPROVED ON FIRST READING, on this 8TH Day of October, A.D., 2015. ATTEST: _______________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _____________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _______________________________ Imelda B. Rodriguez City Secretary English-Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney _______________________________ Imelda B. Rodriguez City Secretary Item #15 ORDINANCE NO. 2015 AN ORDINANCE AMENDING SECTION 2-23(i), ARTICLE II, CHAPTER 2 (ADMINISTRATION) OF THE CODE OF ORDINANCES OF THE CITY OF EAGLE PASS, TEXAS BY DELETING IN ITS ENTIREY AND ADOPTING NEW SECTION 2-23 (i) TO PROVIDE FOR UPDATED PROVISIONS REGARDING PAYMENT OF VACATIONS OR SICK LEAVE FOR TERMINATION PURPOSES, OR IN CASES OF EXTREME HARDSHIP OR MEDICAL HARDSHIP; AND PROVIDING FOR AN EFFECTIVE DATE NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. Sec. 2-23(i) Article II, Chapter 2 of the Code of Ordinances of the City of Eagle Pass, Texas, is hereby deleted in its entirety and new Sec. 2-23 (i) is hereby adopted to read as follows: i) Payment in lieu of vacations or sick leave. (1) No pay in lieu of vacations or sick leave will be authorized unless such be for termination pay or in cases of extreme hardship or medical hardship. (2) Payment in cases of extreme hardship or medical hardship shall be made if funding is available, provided it does not reduce hours of sick leave balance to less than 40 hours or 60 hours for firefighters, and only after substantiating documentation has been submitted by the employee, and approved by the director and city manager. Payment will be applied in the following order and manner: a. Reserve sick leave hours accumulated above 240 hours for regular employees or above 360 hours for firefighters, at 50% rate of pay. b. Sick leave hours of 240 or less for regular employees or 360 or less for firefighters, at 100% rate of pay for extreme hardship or medical hardship. c. Vacation hours available for use, at 100% rate of pay. (3) Request and approval of payment in lieu of sick leave hours will result in a 12-month disqualification, from date of approval, of the sick leave benefit payment provided in Sec. 2-28 (e)(5)(d). SECTION 2. This Ordinance shall be in full force and effect from and after its final passage in accordance with the City Charter of the City of Eagle Pass. READ, PASSED, AND APPROVED ON FIRST READING, on this 8TH Day of October, A.D., 2015. ATTEST: _________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _____________________________ Imelda B. Rodriguez City Secretary English Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON SECOND READING, this 20th Day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _______________________________ Imelda B. Rodriguez City Secretary English Cantu, Villalpando, Ramon None None Hernandez, Sifuentes READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd Day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney _______________________________ Imelda B. Rodriguez City Secretary City of Eagle Pass Payment In Lieu Request Form The City of Eagle Pass offers the benefit of a payment in lieu of vacation and/or sick leave to help employees during a financial hardship. To request this benefit, please fill out the first page of this form. Once completed please submit the request for to your director for their approval. The Director will then forward to Human Resources to forward to City Manager. If you have any questions please call Human Resources Department at (830) 773-1111. Date: Employee's Name: Department: Employee #: Position: Initial here to acknowledge you've read and understand the policy below: Code of Ordinance Article II, Chapter 2 Section 2-23- Wages and salary administration(i) Payment in lieu of vacations or sick leave. (1) No pay in lieu of vacations or sick leave will be authorized unless such be for termination pay or in cases of extreme hardship or medical hardship. (2) Payment in cases of extreme hardship or medical hardship, shall be made if funding is available, provided it does not reduce hours of sick leave balance to less than 40 hours or 60 hours for firefighters, and only after substantiating documentation has been submitted by the employee, and approved by the director and city manager. Payment will be applied in the following order and manner: a. Reserve sick leave hours accumulated above 240 hours for regular employees or above 360 hours for firefighters, at 50% rate of pay. b. Sick leave hours of 240 or less for regular employees or 360 or less for firefighters, at 100% rate of pay for extreme hardship or 100% for medical hardship. c. Vacation hours available for use, at 100% rate of pay. (3) Request and approval of payment in lieu of sick leave hours will result in a 12-month disqualification, from date of approval, of the sick leave benefit payment provided in Sec. 2-28 (e)(5)(d). Payment in lieu request: Vacations Hours Sick Leave Hours The request is a result of a: Medical Hardship (Vacation and Sick leave hours will be paid at 100% pay rate, Reserve Sick leave hours at 50%) Extreme Hardship (Vacation hours will be paid at 100%, Sick leave and reserve sick leave hours at 100%) Reason for request, please attach documentation to support the request: Please provide relationship for attached supporting documentation if not for self: By signing below, I hereby acknowledge that the statement and information included and attached with this request are true and correct to the best of my knowledge and belief. I understand and agree that any misrepresentation, falsification or material omission of information on this request may result in disciplinary action, which may include termination, and may be subject to criminal prosecution. Employee's Signature: Date: Deadline to submit request for Payment in Lieu to HR is the Friday before every payroll week. Any request received after Friday will be submitted in the following payroll. Department Director's comments, if any: Is funding available? Yes No By signing below, I am recommending approval of the request. I hereby acknowledge I have reviewed and validated the information and documentation received to be true and correct to the best of my knowledge and belief. I understand and agree that any misrepresentation, falsification or material omission of information on this request may result in disciplinary action, which may include termination, and may be subject to criminal prosecution. Department Director's Signature: Page 1 of 2 Date: Payment In Lieu Form Revised: 3/19/14 HUMAN RESOURCE DEPARTMENT SECTION Date Received at Human Resource Department: Processed by: Is funding available? Yes Verified hours and availability: Yes Supporting documentation was reviewed: Vacation (If vacation, please verify the employee is entitled to them based on their anniversary date.) No, if not, discuss with the director prior to recommending approval. Yes Sick Leave (any SL hours LESS than 240 for regular employees, 360 for firefighters) Reserve Sick Leave (any SL hours OVER 240 for regular employees, 360 for firefighters) Hours requested & available: Employee pay rate (at which hours were earned): Gross amount (Multiply hrs available by pay rate.) Determine amount due in accordance to type of leave requested and type of hardship, in accordance with policy. amount by applicable percent.) Medical Hardship: 100% Extreme Hardship: 100% Est. deductions: Est. Net payment amount: 100% 50% 100% 50% (Calculate estimated 30% for deductions. Multiply amount due by .30) (Subtract Est. employee deduction from amount due.) Human Resource Director's comments, if any: ADMINISTRATION DEPARTMENT SECTION Date Received by Administration Department: City Manager's comments, if any: Approved: Denied: City Manager's Signature: Date: Human Resource Data Entry: Payroll change with applicable percent prepared by: Date: (Multiply Gross Item #16 ORDINANCE NO. _____ AN ORDINANCE AMENDING SECTION 2-32, ARTICLE II, CHAPTER 2 (ADMINISTRATION) OF THE CODE OF ORDINANCES OF THE CITY OF EAGLE PASS, TEXAS, BY DELETING IN ITS ENTIRETY AND ADOPTING NEW SECTION 2-32 TO REVISE AND CLARIFY THE EDUCATIONAL REIMBURSEMENT PROGRAM; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, the City of Eagle Pass, Texas (“City”) established an educational reimbursement program to promote education to increase and enhance the skill and development of its employees; and WHEREAS, the educational reimbursement program is intended to help City employees maintain a satisfactory level of knowledge and expertise in their present position as well as to help them develop their skills and increase their potential for future advancement with the City; and WHEREAS, the City of Eagle Pass, Texas experienced an increase in use of the educational reimbursement program and now seeks to modify and streamline the procedure for educational reimbursements. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, as follows: SECTION 1. Sec. 2-32 Article II, Chapter 2 of the Code of Ordinances of the City of Eagle Pass, Texas, is hereby deleted in its entirety and new Sec. 2-32 is hereby adopted to read as follows: 2-32. - Educational reimbursement policy. Subject to funding availability, the City may offer an educational reimbursement program to regular full-time employees who attend a course of study at a pre-approved institution, or through an approved correspondence school. Educational reimbursement is intended to help employees maintain a satisfactory level of knowledge and expertise in their present position as well as to help them develop their skills and increase their potential for future advancement with the City. Employees participating in this educational reimbursement program shall not be permitted to attend courses during work hours unless authorized by the department head and approved by City Manager, or designee. Additionally, employees attending courses under this educational reimbursement program shall not be compensated for their course work as hours of work. The course of study must be directly related to the city’s employment, as determined by the employee’s department head, and must be approved by the City Manager, or designee, on the City’s pre-approval form, prior to registration. This educational reimbursement program will not reimburse an employee for costs covered by State or Federal educational assistance programs, nor does it cover any incidental expenses such as supplies and/or other personal expenses. Employees will provide any additional documentation to the City upon request in order to be eligible to participate in this educational reimbursement program. Employees requesting educational reimbursement assistance must acknowledge continued employment with the City for a minimum period of two (2) years upon attaining a degree in the pre-approved course of study. Employees must acknowledge and agree that educational reimbursement assistance is a financial investment by the City and it is both reasonable and appropriate for the employee to reimburse the City subject to the following terms and conditions: (a) one hundred percent (100%), (i) if the employee fails to successfully attain said degree and/or vocational training/certification (ii) if the employee makes a conscious decision to no longer pursue the degree and/or vocational training/certification (iii) if employment separation occurs prior to one (1) year from the employees graduation date. (b) fifty percent (50%), if employment separation occurs, prior to two (2) years, but more than (1) year, from the employees graduation date. Procedure for the Department Head Each department head is required to inform their department staff prior to the new fiscal year of the Educational Reimbursement Policy to budget accordingly and subject to funding approval. Procedure To be eligible to receive an educational reimbursement, employees must comply with the following procedures: 1. Prior to registration, the employee must submit the following documents to the employee’s department head for review and consideration: a. The name of the college or institution the employee is attending; b. The employee’s degree and/or vocational training/certification plan or course of study; c. The name and description of each course the employee intends to enroll in for the semester, including a brief summary of how the course relates to the employee’s job; d. The start and end date of the course; e. The costs for tuition, books or any other fees the employee expects to incur for the course; and f. Any amount of State or Federal educational assistance the employee will receive or has requested. 2. The employee’s department head will review and confirm the following information before approving a request for educational reimbursement and returning the pre-approval form to the employee: a. The department head must ensure funding is available to support the reimbursement; otherwise, the department head must ensure a budget amendment is requested; b. The department head must ensure the proposed course(s) is/are directly related to the employee’s job; and c. The department head shall provide a recommendation regarding approval of the request. 3. If the department head approves the course(s), the employee must then submit the pre-approval form to the Human Resources department. Human Resources will review the employee’s documentation for accuracy and will forward to City Manager or his designee for approval. 4. The Human Resources department is responsible for informing the employee (or department head) of the final determination on pre-approval of the courses and shall return the pre-approval form to the employee. 5. Upon receipt of a final passing grade of “C” or better, the employee must submit the educational reimbursement request to the Human Resources department within thirty (30) days. The City may reimburse an employee up to a maximum of $3,000.00 per fiscal year for the cost of tuition, lab fees, books, and other required materials for pre-approved courses. SECTION 2. This Ordinance shall be in full force and effect immediately from and after its final passage in accordance with the City Charter of the City of Eagle Pass, Texas. READ, PASSED, AND APPROVED ON FIRST READING, this 8th day of October, A.D., 2015. ATTEST: _________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSENT: ABSTAINED: _____________________________ Imelda B. Rodriguez City Secretary English Cantu, Villalpando, Sifuentes None None Hernandez, Villalpando READ, PASSED, AND APPROVED ON SECOND READING, this 20th day of October, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor AYES: NAYS: ABSTAINED: ABSENT: _______________________________ Imelda B. Rodriguez City Secretary English Cantu, Villalpando, Sifuentes None None Hernandez, Villalpando READ, PASSED, AND APPROVED ON THIRD AND FINAL READING this 3rd day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor _______________________________ Imelda B. Rodriguez City Secretary AYES: NAYS: ABSTAINED: ABSENT: APPROVED AS TO FORM AND LEGALITY: ______________________________ Langley & Banack, Inc. City Attorney City of Eagle Pass Educational Reimbursement Pre-Approval Form The City of Eagle Pass offers the benefit of educational reimbursement to regular full-time employees. To request this benefit, please fill out the first page of this form. Once completed please submit the request for to your director for their approval. The Director will then forward to Human Resources to forward to City Manager for approval. If you have any questions please call Human Resources Department at (830) 773-1111. Date: Employee's Name: Department: Employee #: Position: Initial here to acknowledge you've read and understand the Educational Reimbursement Policy. Course of study, attach personalized degree plan with this request: Name of College/ Institution: Requesting pre-approval for: Name of the Course(s)/ Vocational Training/ Certification Start Date End Date Tuition Fee Book Fee Other Fee's* Total 1 2 3 4 5 Total Amount Being Requested- $ - Will you receive State or Federal educational assistance for the requested courses? No Yes. If yes, you are not eligible for educational reimbursement. Explain your reason for requesting educational assistance. How will the Course(s)/ Vocational Training/ Certification help you maintain a satisfactory level of knowledge and expertise in your present position and/or increase your potential for future advancement? *Note what other fee's are being requested to be reimbursed. By signing below, I hereby acknowledge that the statement and information included and attached with this request are true and correct to the best of my knowledge and belief. I understand and agree that any misrepresentation, falsification or material omission of information on this request may result in disciplinary action, which may include termination, and may be subject to criminal prosecution. Furthermore, I hereby acknowledge my responsibility to ensure I keep a copy of City Manager's pre-approval to be submitted with the reimbursement request at the end of the semester, which is due within 30 days after receiving final course grade. I acknowledge and agree that educational reimbursement assistance is a financial investment by the City and it is both reasonable and appropriate that I reimburse the City subject to the terms and conditions in accordance with the policy. I acknowledge and authorize the City of Eagle Pass to deduct money from my pay in accordance with the terms and conditions of the policy. I further understand that the City has stated its intention to abide by all applicable federal and Texas wage and hour laws and that if I believe that any such law has not been followed, I have the right to file a wage claim with appropriate Texas and federal agencies. Employee's Signature: Date: As per policy, course(s) must be pre-approved by City Manager prior to registration. The employee is responsible for meeting this requirement and providing copies of City Manager's pre-approval at the time reimbursement is requested. Educational Reimbursement Pre-Approval Form Created 8/7/14 ________ DEPARTMENT HEAD SECTION Was the educational reimbursement budgeted? Yes. If yes, how much was budgeted? No. A budget amendment will be required to process this request. Initial Received Date Received ________ Initial Received ________ Date Received ________ Is the course of study/ vocational training/ certification directly related to the employee's job? No Yes, explain below in the comments section. Date you last informed your department staff of the educational assistance policy. Do you recommend City Manager approve this request? Yes No, explain below in the comments section. Department Head's comments: By signing below, I am recommending approval of the request. I hereby acknowledge I have reviewed and validated the information and documentation received to be true and correct to the best of my knowledge and belief. Department Head's Signature: Date: As per policy, pre-approved by City Manager is required prior to registration. Forward this form to HR. HUMAN RESOURCE DEPARTMENT SECTION Processed by: Is funding available? Is the degree plan attached? Yes Yes Is the course(s) listed in the degree plan? No. If not, discuss with the director and request budget amendment. No. If not, request a copy. Yes No. If not, inform the department head the class is not eligible for education reimbursement, unless degree plan is provided. Human Resource Director's comments, if any: ADMINISTRATION DEPARTMENT SECTION Date Received by Administration Department: City Manager's comments, if any: Approved: Denied: City Manager's Signature: Date: Educational Reimbursement Pre-Approval Form Created 8/7/14 Item #17 COUNCIL COMMUNICATION MEETING DATE: SUBJECT OF DELIBERATION: November 3, 2015 Resolution appointing Members to the E. P. Library Board. REQUESTED BY: DEPARTMENT SOURCE: N/A Office of the City Secretary BACKGROUND/PREVIOUS ACTION: The Library Board was established as an advisory board to provide guidance and make recommendations to City Council concerning the operation, maintenance, fundraising, and policies of the public library. The terms of all the Members expired on July 3, 2015 and Members need to be replaced. Members must be residents of Maverick County. COST: BUDGETED or FUNDING SOURCE?: N/A N/A RECOMMENDATION FROM DEPARTMENT DIRECTOR: City Council to make appointments of Members. FINANCE DIRECTOR’S COMMENTS: N/A CITY MANAGER’S COMMENTS: Concurs with recommendation. LEGAL COUNSEL COMMENTS: N/A ATTACHMENTS: Resolution. SUGGESTED MOTION: To approve Resolution. RESOLUTION NO. __________ A RESOLUTION APPOINTING MEMBERS TO THE EAGLE PASS LIBRARY BOARD WHEREAS, Ordinance No. 05-09 amended Section 18-1, Article I, Chapter 18 of the Code of Ordinances of the City of Eagle Pass to provide that five of the members of the Eagle Pass Library Board be appointed through a Resolution duly adopted by the Council with each Council Member entitled to an appointment; and WHEREAS, the term of office of all members expired on July 3, 2015; and WHEREAS, the persons herein named are residents of Maverick County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, as follows: SECTION 1. Each position on the Eagle Pass Library Board shall be numbered according to the place number served by the Council Member making each appointment, with the Mayor’s place being Place 5. SECTION 2. The persons herein listed are appointed as Members of the Eagle Pass Library Board: 1. _______________ 2. _______________ 3. _______________ 4. _______________ 5. _______________ SECTION 3. The term of office of the above-mentioned members shall be for two years, which said term shall expire on July 3, 2017. READ, PASSED AND APPROVED, this 3rd Day of November, A.D., 2015. ATTEST: _______________________________ Ramsey English Cantu Mayor _______________________________ Imelda B. Rodriguez City Secretary Item #18 COUNCIL COMMUNICATION MEETING DATE: SUBJECT OF DELIBERATION: 11/03/15 Requesting authorization for the City of Eagle Pass Police Chief to appoint up to four Police Lieutenants and the Fire Chief to appoint one Assistant Fire Chief in accordance with civil service Texas Local Government Code Ch. 143 . REQUESTED BY: Isabel Perez DEPARTMENT SOURCE: HR BACKGROUND/PREVIOUS ACTION: Civil Service permits the Fire Chief and the Police Chief to appoint the individuals most immediately below them in rank in their respective Departments, without having to go through the promotional testing requirements. COST: none RECOMMENDATION FROM DEPARTMENT DIRECTOR: Approve FINANCE DIRECTOR’S COMMENTS: CITY MANAGER’S COMMENTS: Concurs with Director LEGAL COUNSEL COMMENTS: ATTACHMENTS: Resolution SUGGESTED MOTION: To approve resolution. BUDGETED or FUNDING SOURCE: RESOLUTION NO. 2015- R A RESOLUTION AUTHORIZING THE APPOINTMENT OF ASSISTANT FIRE CHIEF AND FOUR POLICE LIEUTENANTS PURSUANT TO CIVIL SERVICE, TEXAS LOCAL GOVERNMENT CODE, CHAPTER 143.014 WHEREAS, the City of Eagle Pass adopted Chapter 143 of the Texas Local Government Code, or “Civil Service,” for its Police and Fire Departments; and WHEREAS, the City of Eagle Pass, pursuant to its home-rule authority is required by Chapter 143.014 of the Texas Local Government Code to authorize the appointment by the Fire Chief of one Assistant Fire Chief, and the Police Chief, up to four (4) Police Lieutenants; and WHEREAS, the City of Eagle Pass believes that it is in the best interests of the City and will secure efficient and effective operations of the Police and Fire Departments to permit the Fire Chief and the Police Chief to appoint the individuals most immediately below them in rank in their respective Departments; and WHEREAS, the City of Eagle Pass must City Council must authorize the Fire and Police Chiefs to appoint one Assistant Fire Chief and four Police Lieutenants; NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS: SECTION 1. The City of Eagle Pass Fire Chief is hereby authorized to appoint one Assistant Fire Chief pursuant to the requirements contained in Chapter 143.014 of the Texas Local Government Code; The following person is hereby appointed as the Assistant Fire Chief of the City of Eagle Pass Fire Department: 1. ___________________________ SECTION 2. The City of Eagle Pass Police Chief is hereby authorized to appoint up to four Police Lieutenants pursuant to the requirements contained in Chapter 143.014 of the Texas Local Government Code. The following persons are hereby appointed as the Police Lieutenants of the City of Eagle Pass Police Department: 1. ___________________________ 2. ___________________________ 3. ___________________________ 4. ___________________________ READ, PASSED, AND APPROVED this 3rd Day of November, A.D., 2015. ATTEST: _____________________________ Ramsey English Cantu Mayor ___________________________________ Imelda B. Rodriguez City Secretary Item #19 RESOLUTION NO. 2015- R A RESOLUTION NOMINATING A CANDIDATE TO THE BOARD OF DIRECTORS OF THE MAVERICK COUNTY APPRAISAL DISTRICT WHEREAS, Section 6.03 of the Property Tax Code provides that each Taxing Unit in a county that is entitled to vote may nominate by resolution adopted by its governing body one candidate for each position to be filled on the Board of Directors of the County's Appraisal District; and WHEREAS, Sec. 6.035(a) of the Property Tax Code states that a Member of the Board of Directors is ineligible to serve if he/she is: 1) related within the second degree by consanguinity or affinity to an individual who is engaged in the business of appraising property for compensation for use in proceedings under Chapter 6 of the Property Tax Code or of representing property owners for compensation in proceedings under this title in the appraisal district; or 2) owns property on which delinquent taxes have been owed to a taxing unit for more than 60 days after the date the individual knew or should have known of the delinquency unless a payment agreement has been made or a suit to collect the delinquent taxes is deferred or abated; and WHEREAS, The City Council of the City of Eagle Pass is entitled to vote and it wishes to nominate a qualified candidate for positions to be filled on the Board of Directors of the Maverick County Appraisal District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EAGLE PASS, TEXAS, that: SECTION 1. All of the above paragraphs are incorporated and made a part of this Resolution. SECTION 2. The City Council nominates the following qualified person for the position to be filled on the Board of Directors of the Maverick County Appraisal District: _____________________________ SECTION 3. The Mayor of the City of Eagle Pass is hereby authorized and directed to submit this nominee of the City of Eagle Pass to the Chief Appraiser of the Maverick County Appraisal District by delivering a copy of this Resolution to said Chief Appraiser. READ, PASSED, AND APPROVED this 3nd Day of November, A.D., 2015. ATTEST: ____________________________ Ramsey English Cantu Mayor _________________________________ Imelda B. Rodriguez City Secretary Item #20
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