NoticeofMeeting2010_.. - Air Force Association of Canada

Notice of Annual General Meeting
Air Force Association of Canada
Comox, British Columbia
15 to 17 October 2010
We mark the 70th anniversary of the establishment of the British Commonwealth
Air Training Plan, in 2010. Over 131,000 aircrew demonstrated the excellence
required for service overseas. Many rendered sterling service. Many were lost
doing so. We remember all of them, but most of all we remember their
dedication to excellence and their determination to reach their personal goals.
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1504-1-2010
05 May 2010
Distribution List
NOTICE OF ANNUAL GENERAL MEETING AND CONVENTION 2010
AIR FORCE ASSOCIATION OF CANADA – 15 to 17 OCTOBER 2010
NOTICE - GENERAL
1.
Notice is hereby given, that the 61st Annual
General Meeting of the Air Force Association of Canada
will be held in Comox and Courtenay, British Columbia,
from 15 to 17 October 2010, with convention headquarters
located at the Best Western the Westerly Hotel, 1590 Cliffe
Avenue, Courtenay, BC, V9N 2K4.
THEME – 70TH ANNIVERSARY OF THE BRITISH
COMMONWEALTH AIR TRAINING PLAN
2.
The theme of this year’s convention focuses on the
70th anniversary of the inauguration of the British
Commonwealth Air Training Plan. Eight Harvard training
aircraft are depicted (below left) over-flying the BCATP
Memorial Gates in Trenton, in 2009. These gates were a
gift presented to Canada by allies who benefited from the
plan. In 1997, Eastern Region (Ontario) Wings dedicated a
monument (shown above) that, today, stands in front of
the new Ottawa Airport Terminal building, reminding
passers-by of the sacrifices made by many aircrew-undertraining. In these and many other ways we remember the
8,000 personnel who lost their lives in training accidents,
during the Second World War – ten times more than were
lost during the Great War, to similar accidents while
undergoing training. But, we also remember the heroism,
courage, tenacity and loyalty of the more than 123,000
personnel who graduated from the BCATP either to
further contribute to its training mission and/or to operations the purpose of which was to
destroy the enemy. We thus focus our thoughts on not just those who perished or were
wounded in some way, but also on the tens of thousands of aircrew who survived owing in part
to the skills and knowledge imparted on them by the countless number of professional
instructors and advisors encountered during basic, advanced and operational training.
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OBLIGATORY AGENDA ITEMS
3.
The following events are planned to occur during the business sessions of this year’s
annual general meeting:
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Receive the reports of the National Executive Council;
Consider By-Laws that require approval or ratification (if any);
Receive the Audit report;
Elections for and appointments to the National Executive Council, if required;
Consider resolutions that require approval or ratification (if any); and
Undertake such other business as may be required and appropriate.
ROYAL CANADIAN AIR FORCE ASSOCIATION TRUST FUND BOARD OF TRUSTEES
4.
The “EVENTS” section, below, provides details regarding all meetings planned for this
year’s AGM. In the event not all trustees for the Royal Canadian Air Force Association Trust
Fund can attend the annual general meeting, a teleconference meeting will be held on Sunday,
17 October 2010 at the time indicated below. Trustees who are not present in Comox may join
the teleconference five minutes prior to 3:00 PM (Pacific Standard Time) by phoning toll-free 1866-797-9101. Follow the prompts and enter the conference identification code 5208484.
AVIATION AFFAIRS COMMITTEE – TELECONFERENCE MEETING
5.
The “EVENTS” section, below, provides details regarding all meetings planned for this
year’s AGM. In the event not all Aviation Affairs Committe can attend the annual general
meeting, a teleconference meeting will be held on Wednesday, 13 October 2010 at the time
indicated below. Members who are not present in Comox may join the teleconference five
minutes prior to 5:00 PM (Pacific Standard Time) by phoning toll-free 1-866-797-9101. Follow
the prompts and enter the conference identification code 5208484.
ADDRESS INFORMATION FOR WINGS, GROUPS AND OTHER ELIGIBLE DELEGATES
6.
Should addresses reflected in Booklet 107 not be up-to-date, and this letter reaches the
wrong person, please pass it along to your successor. Then, please advise National HQ of the
new incumbent’s name and address.
IMPORTANCE OF THE ANNUAL GENERAL MEETING
7.
The annual general meeting serves as the most important opportunity for members to
shape their association. How is this done? Reflecting on the nature of the association – its
mission and vision – as well as on the accomplishments of the previous twelve months is what
is referred to as “the fundamental accountability act”. Members of the association call their
directors and governors to account – from Wing presidents, through to Group executive
members, on up to the members of the national executive council. This calling to account results
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in a shared understanding of the state of the association, the effectiveness of its aims and
objects, and the path it needs to take into the future. The annual general meeting allows us to be
held to account by each other, and this has the effect of sharpening and clarifying our sense of
ourselves. We learn through this process that our actions are making a difference, and this
provides ongoing focus to our activities. When members and their governors are afforded an
opportunity to dialogue, they are more likely to establish and sustain this process of
accountability. Without all of this, we can be certain of a loss of meaning, a loss of
understanding and a loss of purpose.
8.
Fifty years ago these important aspects of governance were not assumed, but were
promulgated in the RCAF Association Handbook. The book was distributed widely – to every
member – and few were in doubt about the purpose of the association, and its internal
workings. The extent to which the handbook has retained its usefulness is in some doubt, today.
There exist many governance challenges, throughout the association. Socio-economic change
continues to take a toll on Wings, and the efforts of Wings to provide support in their
communities. Thankfully, there are solutions, new methods, and great ideas all of which can be
exploited to the benefit of all members. It is for these reasons that delegates are encouraged to
come to the annual general meeting, from all the Wings, to participate in dialogue and learn
from others what practices, processes and procedures are working.
OUR HERITAGE MISSION AND THE COMOX AIR FORCE MUSEUM
9.
Heritage is an important part of our association’s mission.
To this end we endeavour to draw upon our members for support
to any of a number of causes including museums. Museums like
the Comox Air Force Museum and the National Air Force
Museum of Canada share with us the mission of informing new
generations of Canadians about their rich air force history, for
which Canada is known. Holding the Annual General Meeting in
Comox provides us with an opportunity to visit their displays and
air park. In exchange it is our hope to pass on donations and
contributions made by our members for the museum. Delegates
attending the annual general meeting will be very impressed with
the quality of displays, artefacts and library at the Comox Air
Force Museum. Our ceremonial parade is anticipated to be held in
the museum’s air park as well, on Sunday 17 October 2010.
ACCREDITED WING DELEGATES
10.
Under procedures established in 1991, numbered Delegate
Registration Forms are enclosed. Wings are granted accredited
delegates commensurate with the number of Wing members (one
delegate for 1 to 99 members; 2 delegates for 100 to 199 members;
3 delegates for 200 to 299 members; and so on. Membership statistics for 01 March 2010 may be
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used to determine the number of delegates authorized per Wing. See the web-site at
http://airforce.ca/about/wings/ for a copy of these statistics. Booklet 103 refers. Exceptions or
disputes may be brought to the attention of the Executive Director.
11.
It is important that Wing accredited delegates be selected early and that they be quickly
registered in writing with the Association HQ at PO Box 2460 Stn ”D”, Ottawa, ON, K1P 5W6
Fax (613) 995-2196. E-mail: [email protected]. If your Wing is not sending a delegate, it is
imperative that the Group President and the Ottawa staff at association headquarters be
advised.
REGISTRATION
12.
The registration fee is $175.00 per person. All delegates, accredited and fraternal, must
register, using separate registration forms. The purpose of a registration fee is to guarantee a
minimum commitment to the use of hotel facilities in order to secure a suitable chamber for
meetings and the Awards Banquet at the lowest possible cost. Should sufficient registrations be
submitted, facilities could be provided at reduced or no cost. Therefore, we encourage potential
delegates to register. An “Early-bird” registration incentive will close 01 September 2010. A
draw will be done to determine the winner whose registration fees will be reimbursed.
Registration fees cover the cost of the President’s Reception, two luncheons, the awards
banquet, and coffee breaks for delegate sessions. A Companion’s Delegate Program will be held
on Saturday 16 October 2010. The Sunday night wind-down party is optional, and is hosted by
888 (Komox) Wing. The cost of the Wind-down party is $25.00 per person, subject to
participation, and there will be a cash bar. If you plan to stay for the Sunday night Wind-down,
please indicate as much on your Registration Form. Cheques are to be made payable to “Air
Force Association of Canada”. Mail payment along with a completed registration form (see
Attached “Sample” form) to Air Force Association, PO Box 2460, Stn “D”, and Ottawa, ON, K1P
5W6. Forms can also be found on the association’s web-site at airforce.ca.
13.
Owing to the exigencies of federal statutes, (Canada Corporations Act) post-dated
cheques cannot be accepted. The tendering of bulk cheques from Wings on behalf of more than
one individual cannot be accepted also, for the same reason.
ACCOMMODATION
14.
All arrangements for accommodation must be made with the Best Western the Westerly
Hotel before 14 August 2010. Reservations must include name, address, arrival/departure
date, number of people in the room and the billing method. Approximately 100 rooms have
been reserved at a rate of between $100 and $130 plus applicable taxes. In the event more rooms
are required additional accommodation arrangements could be made with a nearby Holiday
Inn (approximately four blocks from the Best Western). Shuttle bus transport arrangements will
be made for delegates attending the AGM. For reservations, payment details or general
accommodation information, contact the Best Western the Westerly Hotel at 250-338-7741 or
toll-free at 1-800-668-7797, or visit their web-site at www.thewesterlyhotel.ca . Please mention
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you are with the Air Force Association convention. The address for the hotel is: 1590 Cliffe
Avenue, Courtenay, BC, V9M 3T8.
15.
Currently there are 60 rooms available for $100 (normal rate $144); another 20 rooms for
$115 (normal rate $174) and another 20 rooms for $130 (normal rate $184). Some “Suites” may
be available for a rate of $170 (normally $209).
GUEST SPEAKER
16.
Colonel Jon Ambler took command of 19
Wing Comox in July 2004. In September 2006 he was
appointed an Officer in the Order of Military Merit.
Upon relinquishing command of 19 Wing in July
2007 Colonel Ambler retired from the Regular Force
and continued to serve with the Air Reserves until
2008, completing 30 years of service. Since his
retirement from the Air Force Colonel Ambler has
remained involved in his community. Firstly, he
remains committed to Air Force heritage and works
as the Comox Air Force Museum’s Program
Manager and Volunteer Coordinator, hired as a
private contractor by the Comox Valley Air Force
Museum Association. Secondly, in 2009 he
successfully campaigned for public office, being
elected as a Councillor for the City of Courtenay.
Our Guest Speaker for the Annual Awards Banquet,
Colonel (Ret) Jon Ambler will be addressing the
meaning of the BCATP, on the occasion of its 70th
anniversary.
DIRECTIONS TO COMOX
17.
The following maps provide an idea where 19 Wing Canadian Forces Base Comox is
located, and its proximity to Courtenay, British Columbia. As well the maps attempt to show
the location of this year’s annual meeting in relation to Vancouver and Victoria, for those who
may not be certain how to find the location. On the first map the symbol “B” points to Comox
and Courtenay. On the second map the town of Courtenay is shown just west of Comox. The
airfield is clearly shown. WestJet and up to three other airlines operate into and out-of the
Comox airport with as many as five or more flights per day, depending on the season, demand
and environmental considerations. Ferry service from Vancouver and the mainland, to Victoria
and the island, is an alternative means of reaching Comox, if flight schedules are not conducive
to your travel times.
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Figure 1 - Local Area – Courtenay, BC lies approximately four hours drive north of Victoria, BC. The Best Western the Westerly Hotel (B) is located
approximately 15 minutes from the 19 Wing CFB Comox airport.
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The map at left shows the location of the Best
Western the Westerly Hotel, along Cliffe
Avenue, just over the Island Highway Bridge.
The Island Highway extends northward out of
Courtenay for approximately 1.5 kilometres,
where it intersects with Ryan Road. Ryan
Road leads directly into CFB Comox.
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REGISTRATION – FRATERNAL DELEGATE
18.
Instructions found at paragraphs 7, 8 and 9 above, also apply to the registration of
fraternal delegates. Registration Forms for Fraternals are not numbered. These un-numbered
forms can be printed from the association web-site. Booklet 100-A and Booklet 103 refer.
REGISTRATION – MEMBERS-AT-LARGE
19.
Members-at-Large register as Fraternal Delegates. If any number of Members-at-Large
are in attendance, they are encouraged to form a group, or will be identified as such, because a
group is entitled to appoint one voting delegate for each 25 (or portion thereof) members (-atlarge) in attendance. Booklet 100-A and Booklet 103 refer.
PAST NATIONAL PRESIDENTS – NATIONAL ADVISORY COMMITTEE
20.
If in attendance, a Past National President is entitled to one vote (no proxy allowed).
Past National Presidents will be reimbursed for individual Registration fees, following the
event, by submitting a receipt along with a covering letter to the National President. To qualify
for reimbursement, Past National Presidents must attend all business sessions (AGM 42/90).
EXCEPTIONS TO THE RULE
21.
The National President has the right to seek delegate approval during the first business
session for any exceptions to the rule that may be requested.
GENERAL MEETING AND CONVENTION INFORMATION
22.
Like-minded people join associations to share an identity and common experiences and
to exchange information, ideas and initiatives. For more than sixty years the Air Force
Association of Canada has been doing precisely this. We affiliate to pursue a common goal, to
inculcate in Canadians some truth and/or to foster some feeling by the encouragement of a great
example. Many would agree that a common goal to which members of the Air Force
Association of Canada are devoted is a well-equipped, well-trained and operationally ready
Canadian air force; a truth members wish to inculcate in all Canadians is that such an air force is
critical for their security; and, the foremost example, from which has been derived great
encouragement, and which continues to evoke a feeling of pride, has been the war-time era and
post-war Royal Canadian Air Force from which the Air Force Association of Canada derived its
original name. Since then, thousands of Canadians have added to this bedrock RCAF example,
as evidenced by the dedication and commitment of the men and women who have served and
continue to serve in Canada’s air force through countless peacekeeping operations and combat
around the world – altogether a great source of pride for all Canadians. The like-minded
citizens permitted to join an association like ours understandably seek value in the act of
affiliation. Participation in our Association’s Annual Convention is one of the most valued
aspects of membership.
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23.
To this end, various reports, resolutions and agendas relevant to the Association
Meeting will be distributed in the delegates’ packages prior to the first Business session.
Attendees and prospective attendees are encouraged to consider the aforementioned issues, and
to read the information to be provided and to be ever mindful of the fact that what you get from
affiliating with others in the Air Force Association of Canada is directly proportional to what
you put in to the Association. The members shape their association to suit their perceptions of
the mission of the association. All members of the Air Force Association of Canada are invited
to participate to their fullest extent in the Youth-Heritage-Advocacy activities in which we take
great pride.
24.
Finally, members of the National Executive Council and any other delegate wishing to
do so, have been invited by the National President to an orientation and information session
scheduled to take place on Thursday, 14 October 2010. The purpose of the orientation session is
to offer an opportunity to discuss governance issues, in the hopes that doing so will provide
directors and governors at all levels in the association with the information and knowledge they
need to do their job. This kind of session was introduced at the 2009 AGM, for the benefit of
NEC members; however, it is felt that the value of these sessions is critical to our future success.
A working lunch will be provided to delegates, during this session, but there are a limited
number of seats, so please book early by selecting the “Yes” box on the reverse side of your
registration form.
PROXIES
25.
Wing Proxies may only be carried and exercised by Registered Accredited delegates.
(NEC 133/02). In respect of the Canada Corporations Act, 1970, c., C-32, Part II, Article 108.2(4)
in addition to the requirements, where applicable, of section 108.6, a proxy shall contain the
date thereof and state the appointment and name of the nominee and may contain a revocation
of a former proxy and restrictions, limitations or instructions as to the manner in which the
issues for which the proxy is given are to be voted. Most importantly, issuers of proxies and
holders of proxies are hereby compelled to entrust and respect the proxy process. Holders of
proxies are obligated and expected to do more than just vote, in accordance with the issuer of
the proxy. The holder of the proxy shall represent the issuer, speaking in their defence, standing
up in their defence, and voting in support of those issues for which the proxy was issued. Proxy
forms may be downloaded and printed from the association web-site. All completed proxy
forms must be registered with the Executive Director before the Business Sessions begin on
Saturday 16 October 2010. Wing Presidents and Group Executives are requested to bring
photocopies of the proxy forms to issue to the Executive Director upon arrival. Furthermore,
delegates and proxy-issuers must understand that should a resolution be amended during the
Business Session proxy votes related to the matter may become null-and-void.
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CORRESPONDENCE
26.
As previously outlined, Accommodation requirements should be communicated
directly with the Best Western the Westerly Hotel, as outlined above. Registration Forms may
be completed on line or may be faxed or sent to the National Headquarters at the address
shown on page 1, to this letter, or to the address shown on the association web-site contacts
page.
EVENTS
27.
The following events and activities are being planned, for the timings shown. Registered
(Accredited and Fraternal) delegates must wear their lanyard/name-tag with the appropriate
access ticket visible. Tickets will be issued at time of registration. Please consult with the website for additional information:
Wednesday, 13 October

Aviation Affairs Committee Meeting, 5:00 to 7:00 PM (PST) - Glacier Boardroom,
Best Western The Westerly Hotel. This meeting is for the members of the Aviation
Affairs Committee only. Minutes will be available to all delegates following the
meeting. Dress is business casual.
Thursday, 14 October

Orientation & Information Session, 8:00 AM to 4:00 PM (PST) - Glacier Boardroom, Best
Western The Westerly Hotel. This session is optional for Wing and Group Executive members
wishing to attend, and obligatory for the members of the National Executive Council. Dress is
business casual.

Admin-Fin Committee Meeting, 7:00 to 8:30 PM (PST) - Washington Boardroom, Best
Western The Westerly Hotel. This meeting is only for the members of the AdministrationFinance Committee. Dress is business casual.
Friday, 15 October
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National Executive Council (NEC) Pre-AGM Meeting, 8:00 AM to 4:30 PM - Glacier
Boardroom, Best Western The Westerly Hotel. This meeting is for members of the National
Executive Council. If other members wish to attend open sessions please note that there are a
limited number of gallery seats available. Be advised that some sessions may go in-camera;
meaning that observers will be invited to momentarily leave the room on the call of a
temporary adjournment. Dress is full association dress but without medals. Business casual may
be permitted following the first coffee-break.
Opening Ceremonies, 7:00 to 7:45 PM - Ballroom, Best Western The Westerly Hotel. Dress
will be full association dress with medals.
National President’s Reception, 7:45 to 9:00 PM - Ballroom, Best Western The Westerly
Hotel
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Saturday, 16 October
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Annual General Meeting Business Sessions, 8:00 AM to 4:00 PM - 19 Wing Officers’ Mess. Bus
transportation should be departing the hotel by 7:30 AM, and arriving at the Officers’ Mess no
later than 7:55 AM. Dress is full association dress without medals.
Companions’ Program, To be announced (See paragraph 23 below)
Aviator’s of the Year Luncheon, 12:00 to 1:20 PM - 19 Wing Officers’ Mess. Dress is full
association dress without medals.
Annual Awards Banquet, 6:45 to 10:00 PM - Best Western The Westerly Hotel. Dress is
formal, black-tie, and equivalent for ladies.
Sunday, 17 October
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Annual General Meeting, 8:30 to 10:00 AM - Best Western The Westerly Hotel
Closing Ceremony and Parade, to be determined. Dress is full association dress with medals.
Unique Awards Luncheon, 1:15 to 3:00 PM - Best Western The Westerly Hotel. Dress is
relaxed or casual. Former unique award winners are expected to attend adorned with their
award which had been presented in previous years. Award alumni photographs will be taken.
“If you have le tuque – bring le tuque!” If you are a side-hill gouger, come ready to gouge! In
fact, previous award winners who come suitably attired (with their award) will be eligible for a
$250 prize. You must have your award/tuque/pin to qualify. Keepers of the awards will be
presenting this year’s winners with their award, following alumni photographs (Atlantic,
Quebec, Alberta and Pacific Group Presidents are requested to take note).
RCAF Association Trust Fund Board of Trustees Meeting, 3:00 to 3:30 PM, Glacier Room.
This meeting is primarily for Trustees only. Dress is casual. If no Trustees are attending the
annual general meeting of the association, this meeting will be held via teleconference.
National Executive Council Post-AGM Meeting. This meeting is for members of the NEC only.
Dress is casual.
Wind-down Party at 888 Wing, Comox. Dress is casual. Details forthcoming.
UNIQUE AWARDS AND PRIZES
28.
Prizes will be awarded throughout the weekend,
including during the Unique Awards Luncheon. Past
winners of these awards, including l’Ordre de la toque, the
Golden Lobster Award and the Side-hill Gouger award, are
encouraged to bring their toques and pins. Those who do so
will be eligible for a draw worth up to $250. The Unique
Awards Luncheon is one of the final events of the annual
meeting, and is a source of much fun and camaraderie.
(Pictured at right, Quebec Group president Guy Vallieres
presents the toque to 2009 winner “Tommy” Thomas of 413
Wing, Ontario Group.
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COMPANION’S PROGRAM
29.
The Companion’s Program will involve a trip to Cathedral Grove. MacMillan Provincial
Park on Vancouver Island is famous for Cathedral Grove, one of the most accessible stands of
giant Douglas-fir trees in British Columbia. A stroll on the network of
trails meandering through the towering ancient Douglas-firs, some of
which are more than 800
years old, can be quite
an inspirational
experience. Companions
are advised to bring
walking shoes. A very
short level hike will be
undertaken. Visit the
web-site at
http://www.vancouverisland.com/parks/?id=286
for more information. Following a visit to Cathedral Grove companions could then be taken to
Coombs, British Columbia. A popular stopping point for tourists on the way to the west coast,
the little village of Coombs is dotted with several heritage buildings, small gift and craft shops
and antique stores. Coombs is also known for
the family of goats nimbly grazing on the grass
rooftop of the Coombs Old Country Market. A
final stop at Parksville, could then be made to
take in lunch before heading back to Courtenay
and the hotel. Bordered by ocean and sheltered
by mountains, Parksville boasts one of the finest
climates in Canada, and is favoured as one of the
most popular summer family vacation
destinations of Vancouver Island and British
Columbia. Mild winters allow the leisurely exploration of tidal sand flats, coastal wildlife
viewing, and invigorating golf year-round. Parksville was established in 1910, when the E & N
Railroad first stopped at McBride Junction, as it was then known. The town was named in
honour of Nelson Parks, its first settler and first postmaster.
CEREMONIAL
30.
The ceremonial is an important aspect of the Air Force Association of Canada’s mission.
To this end, the association’s Ceremonial Advisor will be appointed by the host Wing 888
(Komox) Wing. The Advisor will prepare the Opening and Closing Ceremonies with the
assistance of the host committee and the Executive Director. The Closing Ceremonies includes a
Remembrance Parade in the Memorial Air Park on 19 Wing Comox. Dress for these events will
be association dress (blues and greys) with medals, or equivalent uniform for serving personnel.
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HOSTS AND VOLUNTEERS
31.
The 2010 Annual General Meeting is hosted by 888 Wing, this year. Mr. Gerry Bullen
([email protected]) , the immediate past president of 888 Wing, is the Chair of the Host
Committee. He enjoys the support of: Mr. Al Hampshire ([email protected]), current wing
president; Mr. Bud Wilds ([email protected] ); Glen Sweetman ([email protected]) and a
number of other key members from the wing and area. A full list of host committee members
will be posted on the association web-site before end-May 2010. All members of the Air Force
Association of Canada extend their sincerest appreciation to the volunteers in 888 Wing for their
gracious hospitality and devotion to our important events.
32.
Sub-committees have been organized to deal with a range of important issues:
accommodations; food-services; transportation; social; ceremonial; and, administrative services.
Included amongst the various committees are Jan Hogan, current Pacific Group President and
Terry Chester, current 1st Vice-President.
TRAVEL
33.
If anyone requires assistance with travel information, they are encouraged to note their
requirements on their individual registration forms, as well as to make contact with the hostcommittee members. If sufficient registrants (delegates) desire it, special arrangements may be
possible to respond to group requirements. For example, a van could be organized to pick-up
BC Ferry walk-ons traveling from Vancouver to Nanaimo. Additional travel details are
provided at the following annexes (please consult the appropriate web-site(s) or call for further
information, because the information provided below may change from day-to-day):
a. WestJet Air Travel Arrangements – Annex A; and
b. Ferry Services – Annex B.
34.
The Air Force Association of Canada reserves the right to change various aspects of the
Annual General Meeting commensurate with the number of delegates, guests and visitors
anticipated for the events in question. Consult the web-site often (airforce.ca) for updates.
Dean C. Black, CD
Executive Director
Air Force Association of Canada
613-232-4281
DISTRIBUTION LIST (Page 15)
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DISTRIBUTION LIST
National Executive Council
Wing Presidents
Past National Presidents
RCAFA Trust Fund Chairman – Grant E. “Ted” Mahood, CD
National President, Air Cadet League of Canada
Royal Canadian Legion – Dominion Secretary
Senior Contact Officer – Chief of the Air Staff – LCol Roland Lavoie, CD
Wing Commander 19 Wing (Comox) – LCol Wendy Barlow
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ANNEX A – WESTJET AIR TRAVEL
Conference / Convention Promise
Thank you for choosing WestJet for your convention/conference travel needs. We will do our utmost to ensure that
your travel experience is fun, friendly, and affordable. Outlined below is our promise to you, our guest, regarding
your convention / conference travel booking.
Booking
 Flight schedule information is available on our website www.westjet.com
 Please call WestJet Groups Department @ 1-888-493-7853
 Quote Account Number CC6541 and mention “Air Force Association of Canada”
Payment
 Full payment is at the time of booking. Fares are non-refundable.

WestJet accepts Visa, MasterCard, and American Express.

Please include your WestJet confirmation number with all payments, names, and other
correspondence.
Cancellation
Cancellation Fee
Credit / Refund
Up to 2 hours
prior to departure
$50.00 (+ GST) fee per person
Balance of funds paid will be placed in a credit file
good for one year from date of cancellation
towards another WestJet booking
Less than 2 hours
prior to departure
All funds are non-refundable and
non-creditable if no-showed or
cancelled with less than 2 hours
notice
No credit or refund given
# of Days Prior to
Departure
Change

WestJet does not charge for name changes up to 24 hours prior to the initial departure time.
Each name change after that time is subject to a $50.00 (+ GST) fee.

Itinerary changes are subject to a $50.00 (+ GST) fee and any difference in fare, per person.
Payment is required at the time of the change.
Other stuff
 Identification is required.
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
RBC Travel insurance now available for purchase at www.westjet.com under “Partners”.

WestJet’s maximum liability for lost or damaged luggage is $250 per person per incident.
WestJet assumes no liability for fragile, valuable, or perishable articles. Guests will be asked
to complete a Luggage Liability Release form upon check-in for these items.

In the event of a flight delay due to weather, WestJet is not responsible for any additional
costs such as meals, accommodation, or travel on alternate carriers. Should a delay occur,
we will do our best to assist you in reaching your final destination with the least amount of
inconvenience possible. Specific options will be advised as required.
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Annex B – Ferry Schedule
A sample schedule is provided below. Ferries depart from the Tsawwassen Terminal in West Vancouver, for Duke Point, near Nanaimo.
Nanaimo is approximately two hours’ drive from Comox. You may visit the web-site https://www.bcferries.com/bcftravelcentre for further
information on the day you plan to travel. Ferries also depart Tsawwassen Terminal for Victoria, BC, which is a four-hour drive from Comox.
Schedule in Effect: September 8, 2009 to June 24, 2010
Sailing times are daily unless otherwise indicated.
Leave Tsawwassen
5:15
7:45
10:15
12:45
3:15
5:45
8:15
10:45
am
am
am
pm
pm
pm
pm
pm
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Leave Duke Point
except Sundays
except Sundays
except Saturdays
except Saturdays
5:15
7:45
10:15
12:45
3:15
5:45
8:15
10:45
am
am
am
pm
pm
pm
pm
pm
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
except Sundays
except Sundays
except Saturdays
except Saturdays
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