La gestion de Projet

Mise en place d’un
management de projet
Le projet MUSE
Sommaire
•
•
•
•
•
•
•
P.2
La notion de projet
La gestion de projet
L’organisation
La planification
La gestion des risques
La Qualité
L’Instrument MUSE
Un projet, c’est quoi ?
• Importance de bien définir sont projet et s’y tenir!
– Objectif clair réaliste pouvant être partagé par tous
– Réalisation unique limité dans le temps
– Eviter le syndrome du projet sans fin
• Pour MUSE :
– Mettre à disposition de l’ESO en 2012 un instrument
spectrographe intégral de champ monté sur le VLT
permettant à la communauté scientifique de faire des
découvertes majeures
P.3
Un projet, c’est quoi ?
• Déclinaison des objectifs en performances et
spécifications
– Indispensable et nécessaire pour assurer l’objectif
final mais aussi suffisant pour éviter le « toujours
mieux »
• Pour MUSE :
– Spécification Technique ESO de l’instrument MUSE
– Déclinaison spécifications Sous-systèmes, Produits
P.4
Un projet, c’est quoi ?
La Gestion de Projet
Spécification ESO
Ce qu’a compris le
chef de projet
Spécification de
l’ingénieur système
Instrument Conçu
Attentes de l’ESO
Pourquoi faire?
P.5
Support &
Documentation
Instrument Réalisé
Coût de
l’instrument
Instrument après
intégration au VLT
Ce dont on avait
réellement besoin
La gestion de projet
• Un objectif mais aussi …
… des contraintes et des ressources limités
– Faisabilité technique, coût, charge de travail (FTE),
délais, …
– Mais aussi tout un environnement à prendre en compte
• La gestion de projet
– A pour but d’assurer le succès du projet en suivant et
pilotant ses paramètres essentiels
– Piloter un projet c’est simple …
P.6
La gestion de projet
P.7
La gestion de projet
• MUSE un projet ambitieux
– Enjeux scientifiques majeurs
– Enjeux financiers importants
– Projet de longue durée
• MUSE un projet complexe
–
–
–
–
P.8
Complexité de l’instrument
Complexité de l’organisation
Complexité technique
Complexité de réalisation
La gestion de projet
• Objectifs et contraintes multiples sur MUSE
Qualité de fabrication
Qualité du Design
Objectifs
Projet
Economique
ETPs
Délais
P.9
Opération
Scientifique
La gestion de projet
• Maintenir L’équilibre
Qualité du Design
Objectifs
Projet
Economique
FTEs
Succès Economique
Instrument livré à temps
mais ne répondant
pas au besoin
Délais
P.10
Succès technique
Désastre économique
Utilité scientifique
mineure
Qualité de fabrication
Opération
Instrument répondant
finalement au besoin mais
arrivant trop tard et à un
coût disproportionné
Scientifique
La gestion de Projet
• Evaluation Interne projet MUSE
Qualité Design
Qualité MAIT
Coûts / ETPs
Délais
P.11
Opération
Science
L’Organisation
• Organiser… Les équipes
ESO
CRAL
Lyon
ESO/AOT
t
Project Manag
ISS and
Spectrographs
P.12
NOVA
Leiden
AIP
Potsdam
Adaptive Optics
requirements and
Interfaces
Calibration Unit
DV Acceptance
DRS
MUSE Adaptive Optics
ETH
Zurich
IAG
Göttingen
Spectrographs
procurement
Inst. Main Structure and
Splitting Relay Optics
ESO/INS
Instrument
Detector System (IDS)
LATT
Toulouse
ICE, OS,
ICS and MS
Fore-Optics
L’Organisation
• Organiser… Les responsabilités
ESO (Garching)
ESO
Project Group
MUSE Instrument Responsible
L. Pasquini
Principal Investigator (CRAL, Lyon)
R. Bacon
Executive Board
B. Guiderdoni (CRAL, Lyon)
S. Lilly (ETH, Zurich)
T. Contini (LATT, Toulouse)
M. Steinmetz (AIP, Potsdam)
J. Schaye (NOVA, Leiden)
S. Dreizler (IAG, Göttingen)
ESO/AOT- GALACSI Project Manager
R. Arsenault
Instrument Scientists
Project Manager
PA Manager
L. Wisotzki (AIP) – T. Contini (LATT)
P. Caillier (CRAL)
L. Capoani (CRAL)
Local PM – ESO/INS
Project Assistant
G. Rupprecht
M. François (CRAL)
Science Team
Local PM – NOVA
Science Team
Associates
R. Stuik
System Engineer
Optical Manager
Local PM – CRAL
M. Loupias (CRAL)
J. Kosmalski (CRAL)
Local PM – IAG
Software PM
Mechanical Manager
H. Nicklas
A. Pécontal (CRAL)
H. Nicklas (IAG)
AIT Manager
Electronics Manager
F. Laurent (CRAL)
M. Le Floch (LATT)
A. Remillieux
Local PM – LATT
L. Parès
Local PM – ETH
C. Monstein
Local PM – AIP
M. Roth
P.13
L’Organisation
• …Définir les rôles
Local Project Manager (LPM)
OBJECTIVE: To ensure the technical, schedule and cost management of the MUSE Project locally in its institute.
This includes the management of all work packages under the institute responsibility from the development and
design phase to the completion of the MAIT phase and finally MUSE instrument commissioning on the VLT. To
check that all the objectives described in the applicable documents are fulfilled. To coordinate all activities within
the institute and interface with the Project Office and the other LPMs.
ASSIGNMENT: The Local Project Manager is nominated by the responsible of the local project group, approved
by MUSE Project Board (PI & PM, SI). The Local Project Manager has to be a nearly fulltime position.
RESPONSIBILITIES: Under the MUSE Project Manager (PM) and Principal Investigator (PI) responsibility, the
Local Project Manager (LPM) is responsible of the management of all tasks inherent in the design and the
realization of products which are dependent on the local staff. He (she) has to ensure that the local part of the
project is compliant and completed on time within the allocated budget.
MAIN ACTIVITIES
To define local project resources requirements and organization.
To initiate, follow and report through the Work Package Control Board on the following aspects:
Allocated Personnel
Tasks identification and scheduling
Check consistency with allocated personnel and main project milestones
Identify, budget and follow-up expenses
Check consistency with the allocated budget
Identify and follow-up risks and define contingency actions, manpower and budget
To ensure the validation of the development through internal technical check, reviews and major project reviews
(Gate Reviews)
To coordinate of all activities related to MUSE within the institute and motivation of the local staff.
To interface with the project office, others LPMs of MUSE consortium and any other external partner.
To ensure in relation with the local quality correspondent that MUSE quality procedures and way of working are
applied locally.
To manage the purchasing of main components
SECONDARY ACTIVITIES
To manage action item under the institute responsibility
To organize or participate to meetings and video-conferences, write minutes of meetings and issue them
Approve or check technical documentation
QUALIFICATION
Project management practices and processes knowledge
General knowledge of Product and Quality Assurance
Verbal and written technical communication skills in English
General knowledge of technologies involved in the MUSE Project: optics, mechanics, electronics and software
Computer skills: MS Office and professional management software (MS Project).
CONTACTS: The Local Project Manager is in close relation with:
The MUSE Project Manager
The MUSE System Engineer and/or Software Project Manager
The MUSE Quality Assurance Manager
The LPMs of the MUSE Consortium
Local technical and administrative staff.
Industrial suppliers or partners
P.14
L’Organisation
• Organiser… Le produit : PBS
MUSE
Instrument
000-MUS
Calibration Unit
Fore-optics
Splitting and
Relay Optics
Integral Field
Unit
Vacuum and
Cryogenic System
Instrument Main
Structure
Instrument Control
Hardware
Instrument
Software
Science Software
100-CU
200-FO
300-SRO
400-IFU
500-VCS
600-IMS
700-ICH
800-INS
900-SCS
Image Slicer
Sub-System
Spectrograph
Sub-System
Detector Vessel
410-ISS
420-SPS
430-DV
NOVA
AIP
Instrument
Detector System
LATT
IDS
IAG
CRAL
ESO/ODT
P.15
Detector Vessel
Vacuum and
Cryogenic System
IDS Control
Electronics
Detector Control
Software
430-DV
500-VCS
730-IDSE
DCS
ETH
: Related Product
L’Organisation
• Organiser… le travail: WBS, lot de travaux, tâches
P.16
L’Organisation
• Organiser… le travail: Les Work Packages
Spectrograph Prototype Activities
Calibration Unit Design & AIT
Work Package Number
B6300
Issue
7.00
Work Package Number
B2100
Issue
7.00
Document Reference
VLT-PLA-MUS-14670-0462
Reference Date
31/05/2009
Document Reference
VLT-PLA-MUS-14670-0439
Reference Date
31/05/2009
Work Package Manager
Laurent Florence
Starting Milestone/Date
01/01/06
Work Package Manager
Roth Martin
Starting Milestone/Date
Phase B KO
Responsible Institute
CRAL
Ending Milestone/Date
IFU MIA
Responsible Institute
AIP
Ending Milestone/Date
FDR
Name
FTE Percentage
Allocated Personnel
Allocated Personnel
Name
FTE Percentage
Name
FTE Percentage
F. Laurent
10 %
J. P. Dubois
10 %
E. Renault
10 %
E. Daguisé
10 %
L. Adjali
30 %
J. Kosmalski
5%
Total (FTEs)
Name
FTE Percentage
A. Kelz
30 %
U. Laux
5%
S. M. Bauer
5%
T. Hahn
5%
M. Roth
5%
Total (FTEs)
0,75
Input of Work Package
Input of Work Package
y Calibration Unit Technical Specification Document (and updates)
yPDR design reports of the Spectrograph
y ESO Applicable Documents
yESO Applicable Documents
y FO Interface Control Document
ySoW, technical requirements and manufacturing drawings of the Spectrograph components
y GALACSI Interface Control Document
yPrototype AIT Plan Document (including test requirements)
y IMS CAD model
ySpectrograph components test and acceptance reports (technical notes)
ySpectrograph structure manufacturing drawings
yAssembled Spectrograph Prototype
ySpectrograph testing equipment and software
Tasks Performed in Work Package
Tasks Performed in Work Package
y Define optical design and tolerancing of the CU
y Define opto-mechanical design of the CU
y Write preliminary & final design report
y Write SoWs of all CU components
yFollow-up opto-mechanical manufacturing and acceptance tests of subcontracted components
y Write CU Electronics Design Report
yManufacture the Spectrograph Mechanical Components (if needed)
y Define technical requirements and manufacturing drawings of all CU components
yWrite Spectrograph components test and acceptance reports (technical notes)
y Review of (FO, IMS, GALACSI) Interface Control Documents and Calibration Plan
yAssemble the subsystem
y Define AIT procedures
yDefine Spectrograph testing procedure
y Define RAMS items
yControl Spectrograph testing equipment
y Write PDR & FDR documents
yStudy, manufacture & assemble the test bench
yTest the Spectrograph
yIf needed, realize test bench improvements
yWrite Spectrograph test report (technical note)
Tasks Excluded
yNone
Tasks Excluded
y Calibration Plan
Output of Work Package
y ZEMAX optical models of the CU
y Mechanical drawings of CU and its components
y 3-D models of opto-mechanical lay-outs
Output of Work Package
yAssembled Spectrograph Prototype
ySpectrograph components test and acceptance reports (technical notes)
ySpectrograph Manufactured Components drawings
ySpectrograph test report (technical note)
yPDR & FDR Documentation
P.17
y Preliminary & Final CU Design Report
y SoWs, technical requirements and manufacturing drawings of CU components
y Preliminary & final CU electronics interface control document
y Preliminary & final CU electronics design report
y MAIT document
y RAMS document
0,50
L’Organisation
• Attention aux interfaces !!
• Bien prendre le temps pour définir au mieux le
découpage du produit et du travail
– Interaction et contraintes multiples entres structure
produits, responsabilités, type de tâches, réalisation…
– Valable normalement pour tout le projet et toute la vie
du produit, avoir une vision globale
– Mais aussi tout un environnement à prendre en compte
– Choix de la granularité de la structure
• Choix de la granularité, niveau de détail
P.18
La planification
P.19
La planification
• Nécessité de définir de grande étapes marquant
la vie du projet vers sa réalisation
–
–
–
–
–
(Etudes de faisabilité)
Etudes préliminaires
Etudes de détail
Fabrication / Montage
Validation / Test / Livraison
• Plus l’objectif est ambitieux/complexe plus la
préparation/planification doit être détaillée
• Garder de la marge !!
P.20
La planification
KO
Jan.
S/S
SGR
S/S
PGR
st
1 S/S
CGR
Design Phase
Phase
A
2005
2006
nd
2 S/S CGR
May - June
FDR
March
MAIT Phase KO
- June
OPDR
July
2007
2008
PDR OFDR
July Dec.
Manufacturing Assembly Integration and Test Phase
2009
IFU MIA
Nov.
P.21
2010
S/S MIA
June
2011
PAE
July
2012
PAC
July
La planification
• Objectifs multiples + projet complexe =
RISQUES DE DERIVE !!!
Dérive non maîtrisée
Situation
actuelle
Objectifs
Projet
Idéal mais irréaliste
Aujourd’hui
P.22
2012
La planification
• Nécessité de maîtriser les dérives : Point de contrôle
régulier validant l’avancement et le respect des
différents objectifs du projet
¾ Des Jalons forts incontournables
¾ Des Jalons internes différents des jalons ESO
¾ Des Jalons pour chaque sous-système
Les GATE REVIEWs
Gate Review
Situation
actuelle
Aujourd’hui
P.23
Gate Review
Objectifs
Projet
2012
La planification
• Rôle des Gates Review
– Assurer l’état des lieux du projet à l’instant présent
et vérifier les écarts aux objectifs
– Assurer le respect et la prise en compte de toutes
les contraintes projets
– Définir des objectifs clairs à moyen terme tout en
assurant l’anticipation des phases ultérieures
– Assurer la synchronisation et la cohérence des
tâches entre elles
– Empêcher la dérive au cours du temps des
conséquences liées à des problèmes non résolus
P.24
La planification
• Un contenu clair et formalisées par des check-lists
FO Preliminary Gate Review Checklist
Review Date : 25th august 2008
Attendance : None
Item
Nb
1
Validation item
Document /
Review
Needed
Document
Reference Nb
FO
Specification
VLT-SPE-MUS14670-0025 v3.10
LPM : Local Project Manager
PAM : Product Assurance Manager
S: Support
C: Check
Document
PA Item
Status
SE LPM TR
M Status
Needed
Comments
RELEASE
D
VLT-ICD-MUSFront Extension 14670-0553-1.54
ICD
VLT-DWG-MUS- RELEASE
MUSE/Galacsi 14670-000902-1.03
D
ICD
VLT-ICD-MUS14670-0085 v2.04
1.2 FO ICDs Released
1.3 FO Specification and applicable documents validated
FO
Specification
Review
N/A
GO
All Phase B Work Package Tasks up to date and
compatible with available resources
Work Packages
B2200, B7300
VLT-PLA-MUS14670-0470-2.0
VLT-PLA-MUS14670-0440-2.0
N/A
Work Packages
C2200, C5500,
C7300
VLT-PLA-MUS14670-0516-1.0
VLT-PLA-MUS14670-0541-1.0
VLT-PLA-MUS14670-0556-1.0
1.4
1.5 All Phase C Work Package Creation
1.6
FO sourcing cost break down up to date and in line with
budget
1.7 Planning updated in line with main milestones
Risks identification and corresponding action plan up to
1.8 date - All risks level acceptable with regards to the
oncoming phase.
R
R
S
S
S
S
C
GO
R
S
C
GO
Ok
N/A
R
S
C
GO
R
S
C
GO
C
GO
C
GO
Planning
See above 1.4 & 1.5 FOR REF
R
RAMP
See above 1.4 & 1.5 FOR REF
R
N/A
FOR REF
R
1.10
Action list including ESO's up to date with no late critical
actions
Action List
N/A
N/A
R
2
Design
2.3 FO expected performances validated
RAMS (Reliability Availability Maintainability Safety)
2.4
Performances identified
3
Definition Files, Optical design v0.07
FOR REF
Design Report
foreseen
VLT-LIS-MUS14670-0270-0.54
FO Design and
performance
report
VLT-TRE-MUS14670-0344-0.07
VLT-TRE-MUS14670-0405-0.054
FOR REF
FOR REF
S
S
S
S
1
Action SBN - 30/01/08 - Postpone : To
present financial analysis based on 5 different
cotations for the derotator and extension
beam.
Action SBN - 30/01/08 : To update financial
with realistic value - Done
Action SBN - Fin mars : mis à jour suite à
remarque Bernard
Ok
C
GO
Ok
C
R
C
GO
Action LPA - 30/01/08 : Applicable version
to be recorded in Advitium.Done
C
R
C
GO
Action MLO, SBN - Postpone to busy
week : Updated and validate FO verification
file
GO
Action GGA - Done : To check fastening of
derotator housing with regards to earthquake
and rotation.
C
R
C
TBD
N/A
DRAFT
S
C
R
C
GO
Based on PDR deliverable
FO Sub-System
MAIT Plan
VLT-TRE-MUS14670-0507-0.06
FOR REF
S
C
R
C
GO
Action LPA - 30/01/08 : Review global FO
MAIT Plan according to MUSE MAIT
standard.Done
Action LPA - 30/01/08 : IRTS Interface test
plan to be provided. Done
3.2 MAIT Tools list identified and priced
Financial Plan See above 1.4 & 1.5 FOR REF
S
C
R
C
GO
Ok
GO
Action LPA - 30/01/08 : Derotator MAIT
Procedure to be more detailed and agreed.
Done
3.3
4
Critical MAIT detailed operations (Ensuring
performances) defined and validated
Derotator MAIT
VLT-TRE-MUS14670-0654-0.02
FOR REF
S
C
R
C
Potential suppliers identified and validated (capacity,
cost, schedule) for critical components
Design Report
To be Filled
Audit Report
To be Filled
TBD
To be Filled
Quality
5.1 All internal and external audit passed
5.2 Non major quality issue logged in
R
S
C
GO
R
C
R
C
GO
R
C
GO
New potential suppliers to be found on
derotator done and FO extension beam
Postpone at CGR. See 1.6
All Sub-system Specification & Interfaces constrains frozen. All
possible associated change request closed.
P.25
GO
LPM
TR
R
S
GO
FOR REF
R
S
S
C
GO
FOR REF
R
S
S
C
GO
Financial Plan included in WPs
See Above 1.2 & 1.3
FOR REF
R
S
S
C
GO
Planning included in WPs
See Above 1.2 & 1.3
FOR REF
R
S
C
GO
S
C
GO
C
C
GO
C
C
Risks identification and corresponding action plan up to date - All
risks level acceptable with regards to the oncoming phase.
RAMP included in WPs
See Above 1.2 & 1.3
FOR REF
R
1.7
Action list including ESO's up to date with no late critical actions
Action List
N/A
N/A
R
Design
R
S
C
R
S
LPM : Local Project Manager
PAM : Product Assurance
C: Check
Comments
Action SMB/AKE - 30/06/09 : verfiy that the re-pos accurracy can
be met with pin-design Action MLO - 30/06/09 : put ICD into
revision 3.00
Complete product configuration available
under realeased status in Advitium
N/A
RELEASED
C
R
C
C
GO
Action LCA 30/06/09: check that PBS in Advitium is up to date and
consistent ACTION AKE 30/06/09: include the PBS into a
reference document
- Optical design files (zmx)
- Mechanical drawings (idw, pdf)
- Mechanical 3D models (iam,ipt)
- Electronical design files (Orcad)
VLT-TRE-MUS-14670-0149-3.00.zmx
VLT-TRE-MUS-14670-0150-3.00 VLT-DWGMUS-14670-100000.pdf VLT-DWG-MUS14670-100000.idw
VLT-TRE-MUS-14670-0601-1.00-sch.zip
VLT-TRE-MUS-14670-0601-1.00-orcad.zip
RELEASED
C
R
C
C
GO
Action SMB - 30/06/09 : update the CUfp interface with pin version,
all DWGs in version 1.00 status released
Action LIO - 30/06/09:
archive all into Advitium
2.1
Product Breakdown Structure (PBS) and associated documentation
configuration finalized and formally validated
2.2
Detailed Design Defined and Validated
2.3
Design requirements validation plan up to date and in line with Verification Matrix part in global CU Design
specification
and Performance Report
2.4
CU expected performances and interface constrains validated
2.5
RAMS (Reliability Availability Maintainability Safety) performances
and definition up to date. Spare Parts List defined and validated.
VLT-TRE-MUS-14670-0834-1.00
FOR REF
C
R
S
C
C
GO
- CU Global Design and Performance Report
- CU Optical Design Report
- CU Mechanical Design Report
- CU Electronics Design Report
VLT-TRE-MUS-14670-0834-1.00
VLT-TRE-MUS-14670-0149-3.00
VLT-TRE-MUS-14670-0150-3.00
VLT-TRE-MUS-14670-0601-1.00 (& TRE0367-3.00)
FOR REF
C
R
S
C
C
NO GO
RAMS part in global CU Design and
Performance Report
CU and DV acceptance part in
- MUSE Reliability Analysis
- MUSE Hazard Analysis
- MUSE Maintenace Manual & Spare Parts
List
VLT-TRE-MUS-14670-0834-1.00
VLT-TRE-MUS-14670-0587-2.00
VLT-TRE-MUS-14670-0766-1.00
VLT-MAN-MUS-14670-0742-0.50
FOR REF
C
R
S
C
C
GO
C
R
S
C
C
CU MAIT Plan
DV Acceptance MAIT Plan
VLT-PLA-MUS-14670-0590-2.20
VLT-PLA-MUS-14670-0809-2.00
FOR REF
C
R
S
C
C
GO
CU MAIT Detailed Procedures
DV Acceptance MAIT Detailed Procedures
TBD
DRAFT
C
R
S
C
C
NO GO
- Optical design files (zmx)
- Mechanical drawings (idw, pdf)
- Mechanical 3D models (iam,ipt)
- Electronical design files (?)
- AIT Software defintion
VLT-PLA-MUS-14670-0590-2.20
VLT-PLA-MUS-14670-0809-2.00 VLT-DWGMUS-14670-120000.pdf VLT-DWG-MUS14670-120000.idw
RELEASED
C
R
S
C
C
GO
Calibration Tool MAIT Report
(VLT-PLA-MUS-14670-0653-0.01)
DRAFT
C
R
S
C
C
GO
R
S
C
C
MAIT
CU Prototype (CT) MAIT completed and ready for use on global IFU
AIT
C
VLT-PLA-MUS-14670-0515-5.00
VLT-PLA-MUS-14670-0539-5.00
VLT-PLA-MUS-14670-0555-5.00
1.6
3.4
C
Work Packages C2100, C5200, C7200
Planning updated in line with main milestones
All MAIT Tools detail designed and validated
C
Work Packages B2100, B5300, B6100, B7200
1.5
3.3
PAM
S
S
Financial Plan up to date and in line with budget including all subsystem components, MAIT tools and spares costs
All MAIT detailed procedures identified, defined and validated
Item
Status
PM
RELEASED
1.4
3.2
MEM
VLT-PLA-MUS-14670-0439-7.00
VLT-PLA-MUS-14670-0459-7.00
VLT-PLA-MUS-14670-0460-7.00
VLT-PLA-MUS-14670-0469-7.00
All Phase C Work Package Tasks defined and compatible with
available resources
MAIT Plan up to and after the sub-system MIA validated (Includes
packing, transports, reception, handling, storage, assembly,
alignment, controls and test)
SE
VLT-SPE-MUS-14670-0022-4.00
VLT-ICD-MUS-14670-0553-2.11
VLT-ICD-MUS-14670-0340-4.00
All Phase B Work Package Tasks completed or up to date
3.1
TR : Technical Responsible
Manager
S: Support
- CU Specification
- Front Extension ICD
- MUSE Hardware and control systems ICD
Sourcing
Action AKE - 30/06/09 : Update CU-flux report TRE-0711 &
include fiber types and connection to lamps, ref. Indiv. TRE-reports
to global design report 0834
Action AKE: reduce MAIT Plan to general aspects Action
PCA/FLA - 30/06/09: review CU & DV-MAIT Plans,
Action AKE - 30/06/09 : create draft and identify technical
procedures
Action SMB - 30/06/09 : relabel the AIT tools with 14676 IDnumbers
4.1
All (potential) suppliers identified and validated (capacity, cost,
schedule) for main purchased items
Supplier Choice Reviews, supplier information
included in Advitium Products
N/A
GO
R
S
C
C
4.2
All purchasing Specification Issued and validated including tech.,
testing, transportation, packing, requirements
- Purchasing Specifications
- Purchasing Statement of Work
Main references to be filled
RELEASED
R
S
C
C
GO
No SOW or SPE foreseen
4.3
All Incoming inspections defined
Incoming inspection procedures
TRE-0590 and detailed MAIT procedure
FOR REF
R
S
C
C
NO GO
Action AKE/IBI 30/06/09: To be Included in the MAIT detailed
procedure
4.4
All need for potential anticipated procurements identified, approved
by the project and possibly fulfil
Authorization and WPs Planning
See Above 1.2
GO
R
GO
No anticipation needed
5
Quality
S
C
C
R
C
C
GO
5.1
All internal and supllier audit passed
Audit Report
To be Filled
GO
R
C
C
GO
5.2
Non major quality issue logged in
TBD
N/A
GO
R
C
C
GO
5.3
All change request, request for waiver closed
TBD
N/A
GO
R
C
C
GO
Action LCA : To improve support
GATE REVIEW STATUS
GATE REVIEW STATUS
Document
Status Needed
1.3
4
Sourcing
4.1
Document Reference Nb
1.2
3
MAIT
3.1 MAIT Plan defined and validated
Validation item
Ok
GO
MEM : MAIT in Europe Manager
R: Responsible
Project Management
1.1
Action SBN - 30/02/08 : To completed C
phase work package definition, tasks and
schedule.Done
C
SE : System engineer
PM : Project Manager
Attendance 06/11/08 : A. Kelz, P. Caillier, M. Loupias, F. Laurent
Attendance 08/06/09: A. Kelz, I. Biswas, P. Caillier, M. Loupias
2
Financial Plan See above 1.4 & 1.5 FOR REF
FO part in
global
verification
matrix
GO
Action MLO - 30/01/08 : Front Extension
ICD to be updated including interface with
CU, SRO and IMS. Analysis to be carried
out.
Action RTS - 30/01/08 - beginning of mars:
MUSE/GALACSI ICD to be updated including
IRTS interface design (optical and
mechanical). Clarify blue filter
responsability - Postpone to
MUSE/Galacsi interface PGR
R
Set of
Documents
2.2 Design requirements validation plan up to date
C
GO
Action MLO - 30/01/08 : To check
Specification update. Blue spec to be
removed. Throughput budget to stringent
when including IR throughput linked.Done..
Action LPA - 30/01/08 : To review updated
document
1.9 All Deliverable Documents for PDR Issued and validated
2.1 Preliminary Design defined and validated
C
Review Date : a) 06/11/08 b) 08/06/09
Item
Nb
Project Management
1.1 FO Specification Released
5
CU & DV Acceptance Critical Gate Review Checklist
SE : System engineer
TR : Technical Responsible
R: Responsible
NO GO
La planification
• Des responsabilités différentes
– Des responsables identifiés pour chaque point de
validation
• Une validation formelle s’appuyant sur :
– Des documents validés au statut identifié
– Des revues
• Un statut clair :
– GO / NO GO
P.26
La planification
• Les différentes Gate Reviews
– SGR : Spefication Gate Review
¾ Validation des spécifications et de l’architecture
¾ Permet le début des études générales (préliminaires)
– PGR : Preliminary Gate Review
¾ Validation de la faisabilité et de la tenue des spécifications
¾ Permet le début des études de détails
– CGR : Critical Gate Review
¾ Validation complète du design et des performances
¾ Permet le lancement de la fabrication
– MIA : Manufactured Item Acceptance
¾ Validation complète de l’ensemble fabriqué et des performances
¾ Permet l’envoi de l’ensemble
P.27
La planification
• Un processus à plusieurs niveaux organisé dans le temps
SGR
FDR@CGR
PDR@PGR
PAE@MIA
Muse
KoM
PAC/
FAC
instrument
SGR
PGR
CGR
Main sub-system
P.28
MIA
La gestion des risques
P.29
La gestion des risques
• Une seule loi : La loi de Murphy !
– Rien ne se passe comme prévu
– Si quelque chose peut aller de travers, il y a de
grande chance que cela arrive
• Un mot d’ordre : Anticiper
– Imaginer les « pires » scénarios
– Evaluer les conséquences et probabilité
– Prévenir les risques autant que possible
– Prévoir des contingences afin de palier aux aléas
P.30
La gestion des risques
• Le RAMP : Risk Assement & Mitigation Plan
– La sévérité (ou gravité)
P.31
La gestion des risques
• Evaluation des risques
– L’occurrence (ou probabilité)
Probability Level Definition
Level 0 :
Level 1 :
Level 2 :
Level 3 :
Probability null or negligible
Probability up to 25%
Probability up to 50%
Probability up to 75%
Level 4 :
Probability up to 95% (If above is considered as certain and should be taken into account in project plan)
– La Criticité = Sévérité x Occurrence
P.32
La gestion des risques
• Prévention des risques
– Plan d’actions et contingences associés aux risques
P.33
La gestion des risques
• Exemple lentille de champ MUSE
P.34
La Qualité
P.35
La Qualité
La qualité c’est :
Statements of Work, Spécifications,
• Dire ce qu’on fait --------------------> Dossier de définition
• Dire qui fait quoi ---------------------> Organisation, Work Packages
Procédures Qualité, Management,
• Dire comment ------------------------> & plans MAIT
• Vérifier que l’on fait ce qu’on dit -> Revues, Check-lists, Matrice de
vérification , Audits
• Tout au long du projet --------------> Traçabilité, Control de configuration
Gestion des données
P.36
La Qualité
La Gestion de Données
• Gestion documentaire
– Numérotation + indice + statut de validation
• Gestion Produit
– Numéro produit + numéro de série
• Gestion de configuration Produit & documentaire
– En lien avec le PBS
• Traçabilité, Archivage PV de contrôle, ...
– Dossier de livraison (Papier)
• Gestion des modifications, non-conformité, …
P.37
La Qualité
Le cycle de validation
FOR
REFERENCE
RELEASED
AS BUILT
Applicable Part
Validated
or
CRE
Approved
CRE Approved
Validation
Process
Document
Revision
Document
Modification
TEMPLATE
P.38
Validation
Process
PREPARED
FOR REF.
CRE
Approved
Validation
Process
Document
Revision
PREPARED
RELEASED
Document
Revision
PREPARED
AS BUILT
L’Instrument MUSE
P.39
L’Instrument MUSE
P.40
L’Instrument MUSE
P.41