sponsor brochure

2016 HFTP ANNUAL CONVENTION
Join us in Las Vegas to promote your products and services to a targeted
audience of hospitality finance and technology decision-makers.
SPONSOR BENEFITS
Two minute company video at the start of a sponsored session, provided by the sponsoring company.
Speed-dating style luncheon with attendees.
Table-top display during Friday luncheon
One full conference registration
Company logo on sponsor sign
Company logo on conference website
Company logo in mobile app
Pre- and post-show list of attendees in PDF format,
including address, phone and e-mail if provided.
WHO SPONSORS
Companies represent a wide variety of products and services for clubs,
hotels, resorts, accounting firms and other hospitality-related businesses.
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Accounting/Finance Software
Audiovisual
Club Management
Computer Systems
Consulting
Credit Card Services
Food/Beverage Management
Golf Course Management
HR, Payroll and Benefits
Insurance
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Internet Services
Inventory Control Systems
Labor Scheduling
Membership
Marketing Services
POS and PMS
Reservation Systems
Risk Management
Training
And Many More
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CTO/CIO
President/CEO/Owner
Manager
Accounting Manager
Corporate/Internal Auditor
WHO ATTENDS
Attendee titles include:
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Controller/Comptroller
Accountant/CPA
CFO/VP of Finance
IT Director
Director of Finance
CONVENTION SNAPSHOT
NETWORKING ACTIVITIES
HFTP is committed to helping you make the most of your participation.
Activities are designed to promote traffic flow throughout the convention.
Opening Party
This very popular event is the official kickoff to the convention and will be held on Wednesday, October 19 from 7:00
– 10:00 p.m.
Complimentary Food and Beverage
Complimentary food and beverage will be provided at the
Opening Party on Wednesday evening, a plated lunch on
Thursday with the Speed Networking Luncheon and a buffet-style lunch on Friday.
Speed Networking Luncheon
During this plated luncheon on Thursday from 12:00 – 2:00
p.m., attendees will get to mix and mingle with some of the
brightest minds in today’s hospitality technology world.
Show Promotion and Marketing
The HFTP Annual Convention is extensively promoted to
HFTP’s 5,100+ members through direct mail, e-mail, social
media, the HFTP web site, chapter meetings and the HFTP
news sites. Members of allied hospitality associations also
are targeted through direct mail and advertising campaigns.
In addition, the event is advertised in industry publications
and web sites such as Club Management, hotelresource.
com, Hospitality Upgrade, Hotel-Online and more.
2015 ATTENDANCE BY BUSINESS CLASSIFICATION
43%
27%
Club and Club Management Co.
Hotels and Hotel Management Co.
8%
Consulting Firms
5%
Educational Institutions/Students
5%
4%
8%
CPA Firms
Associations
Other
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].
CONVENTION SNAPSHOT
HOSPITALITY PROPERTIES REPRESENTED BY 2015 ATTENDEES
(Sample of companies represented, not all are listed.)
1859 Historic Hotels, Ltd.
ADR Hospitality Consulting
Arcola Country Club
Atlanta Athletic Club
Austin Country Club
Batchelor Frechette McCrory
Michael & Co
Bel-Air Country Club
Boca Grove Golf & Tennis Club
Brookstreet Hotel Corp.
Caesars Entertainment
Carlsbad by the Sea Resort
Cedarbrook Lodge
CitizenM
Cliffs Club Partners
Colonial Country Club
Concord Country Club
Coral Ridge Country Club
Cornell University School of
Hotel Administration
Country Club of Waterbury Inc
DePaul University School of
Hospitality Leadership
Divi Flamingo Beach Resort
& Casino
E Horner & Associates Pty
Fairmont Hotels
Fort Lauderdale Country Club
Four Seasons Hotels Ltd
Glen View Club
Golf Club of Avon, Inc.
Greenwood Hospitality
Gurney’s Montauk Resort
& Seawaters
Hartford Golf Club
Harvard Club of New York City
Highpointe Hotel Corporation
Hospitality Accounting
Services Inc
Hyatt Regency Bellevue
Innis Arden Golf Club
International Hospitality
Enterprises, Inc.
Interstate Hotels & Resorts
JHM Hotels
Kelly Greens Master
Association
Laurel Oak Country Club
McGladrey LLP
Metro Toronto Convention
Centre
Missouri Athletic Club
Morris County Golf Club
Naples Sailing & Yacht Club
Northmoor Country Club
Oak Ridge Country Club
Pacific Gateway Hotel
Pelican Marsh Golf Club, Inc.
PKF O’Connor Davies
Portola Hotel and Spa
Red Lion Hotels Corporation
Ridglea Country Club
Roaring Gap Club
Rosen Hotels & Resorts Inc
Sands Point Golf Club
Shadow Wood Country Club
Sheraton Portsmouth Hotel
Shorehaven Golf Club
St. Regis Hotel
Tahoe Mountain Resorts
Lodging
The Breakers, Inc
The Club At Nevillewood
The Dow Hotel Company
The Hermitage Hotel
The Kansas City Country Club
The Merion Cricket Club
The Santaluz Club
The Tuxedo Club
Triumph Hotels
University of Houston
VGM Club
Westmount Golf & Country
Club
Willow Brook Country Club
Wyndham Grand Jupiter at
Harbourside Place
2015 EXHIBITORS
AccuBar + iWineLists
Casablanca Ventures
CedarCreek Systems
Celayix Software
ChefTec/Culinary Software Services
Club Benchmarking
Clubessential
CSI globalVCard
Datavision Technologies, Inc.
Evention
Expert Club Software
Fairway Forms & Printing
FastrackHR, div. of Mckenzie
Chase Management
Gatekeeper Business Solutions, Inc.
Guestware
Hospitality Financial and Technology Professionals (HFTP)
HFTP Midwest Regional
HFTP Mid-South Atlantic Regional.
HFTP Texas Regional
Hospitality Upgrade and
Hotel Online
IBS Club Software
Imavex
Jonas Club Software/
clubsystems group
myDigitalOffice
New Hospitality
Northstar Club Management
Software
Peterson Sullivan
Pineapplesearch.com
POST Integrations, Inc.
PurpleCloud Technologies
RF Technologies
SecurityMetrics
SwipeClock
TAI Club Management System
Tel-Phone Resources
Venture Insurance Programs
Windstream333
Xorcom
Zebra Technologies Corporation
Zonetail Ince
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].
SPONSORSHIP INFORMATION
SPONSOR PACKAGE............................ $1,995 USD
Two minute company video at the start of a sponsored session, provided by the sponsoring company.
Speed networking luncheon with the opportunity
to meet with attendees.
Table-top display during Friday luncheon
One full conference registration
Company logo on sponsor sign
Company logo on conference website
Company logo in mobile app
Pre- and post-show list of attendees in PDF format,
including address, phone and e-mail if provided.
BRANDING PACKAGE..............$600 USD
Can’t attend, but still want company recognition?
Company logo on sponsor sign
Company logo on conference website
Post-show list of attendees in PDF format, including address phone and e-mail if provided.
LOCATION DETAILS
Caesers Palace Las Vegas Hotel & Casino
3570 S Las Vegas Blvd
Las Vegas, NV 89109 USA
Ph: +1 (866) 277-5938
HFTP Group Room Rates
October 15, 2016: $219.00 USD plus tax
October 16–19, 2016: $189.00 USD plus tax
October 20–22, 2016: $219.00 USD plus tax
Make your hotel reservation by calling the hotel’s
reservation department +1 (866) 227-5944 and
referring to “HFTP - Annual Convention 2016” to
receive the group rate.
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].
SPONSORSHIP ENHANCEMENTS
Give your company added visibility and increase brand awareness.
Reach this niche group to maximize your industry exposure.
Keynote Sessions......................................... $2,000
As the exclusive sponsor, your company name is prominently
displayed and verbal recognition is given at the beginning
of each session, a table is provided for marketing materials/
giveaways in the rear of the room and a one-page brochure
is placed inside the registration bags.
Concurrent Education Sessions........$750 per track
Reach your target audience by sponsoring the club, hotel,
CFO or general education tracks. Sponsors receive signage
outside the session rooms, verbal recognition at the sessions
and a table for marketing materials/giveaways in the rear of
the room.
Keynote Session
Opening Party ............................................. $4,000
Kick off the HFTP Annual Convention by sponsoring the
Welcome Reception and grand opening of the convention
on Wednesday. This is the attendees’ first opportunity to
meet and network with fellow members, visit sponsors and
enjoy drinks and hors d’oeuvres. Sponsor receives signage at
the entrance to and inside the exhibit hall and a one-page
brochure inside the registration bags.
Refreshment Breaks:
Thursday or Friday.............................. $500 per day
Refreshment breaks are provided during the education
sessions on Thursday and Friday. Includes signage at the refreshment stations and sponsor has the option of furnishing
imprinted mints or beverage cups.
Opening Party
President’s Evening...................................... $7,500
This formal event on Friday features the installation of the
new HFTP Board of Directors, followed by an elegant dinner
and evening of entertainment and dancing. Sponsor benefits
include prominent signage, verbal recognition, a full-page ad
in the convention program and two tickets to the event.
Cybernet Center Lounge............................... $3,500
Computer stations are located near registration for attendees
to access e-mail, browse the Web and charge devices. Each
computer features your company’s logo as the screensaver.
The Cybernet Center includes prominent signage and a onepage brochure inside the registration bags.
President’s Evening
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].
SPONSORSHIP ENHANCEMENTS
Conference Pens ......................................... $1,500
Attendees take note of your company as they take notes
during the education sessions. Your company imprint is featured on the pens, placed at registration and in the education
sessions, for brand recognition during and after the event.
Badge Lanyards............................................ $1,750
Lanyard badge necklaces are imprinted with your company’s
name and are distributed to all registrants for high visibility.
Conference Bags........................................... $4,000
Become the exclusive sponsor and get your logo imprint
featured on the front and a one-page brochure inside. These
popular bags also include HFTP materials and sponsor
inserts.
Badge Lanyards
Conference Bag Insert................................... $750
Announce your new product or service by including a
one-page brochure or giveaway in the bags. Insert must be
approved by HFTP, contain information about the sponsoring
company only and cannot exceed 8.5" x 11".
All Sponsors Receive
• Recognition in the official Schedule-at-a-Glance
Concurrent Session
• Sponsor ribbons for company personnel
• Recognition on HFTP’s web site, mobile app and on-site signage
ATTENDEE LISTS
Sponsors receive complimentary pre- and post-show registration
lists in PDF format. Electronic lists (Excel) are available to rent.
The data includes: name, title, company, address, phone and
e-mail if provided. Lists do not include exhibitor personnel.
2016 Pre-registrants........................................ $200
Available the week of September 30
Both Registrant Lists…….$300
2016 Post-show Registrants............................ $200
Available the week of October 28
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].
ADVERTISING
Advertise in HFTP publications to reach key decision-makers at clubs, hotels, resorts,
restaurants and other hospitality enterprises before, during and after the show.
SCHEDULE-AT-A-GLANCE AD
ANNUAL CONVENTION MOBILE APP AD
Promote your company on the convention schedule that
will be in the hands of attendees. The printed, four-color
schedule will feature brief event details, with business card
ads on the back cover.
Business Card Ad (3.5"x2")....................................$250
Make it easy for attendees to access your company information with a linkable banner ad on the 2016 Annual Convention mobile app. The app will be used to provide event details
such as session descriptions, event schedule and more.
App Banner Ad (600x175 pixels).............................$500
THE BOTTOMLINE MAGAZINE
HFTP’s quarterly, digital magazine brings advertisers a
variety of options for reaching an audience of hospitality
finance and technology decision makers. The magazine’s
Fall issue will be distributed right before the convention,
putting your company name in front of attendees before
they arrive.
1x
2x
4x
Full Inside Front Cover
$750
$675
$600
Interior Full Page
$500
$450
$400
Half page
$375
$340
$300
Interstitial page
$1,000
$900
$800
Viewer margin ad
$1,250
$1,125
$1,000
HFTP INFORMATION SITES
HFTP has recently launched sector-specific sites that aggregate daily updated news and trends from relevant industry magazines, blogs and industry portals translated into a comprehensive feed of current trends and developments which matter
most in today’s hospitality industry.
With each site, company’s have multiple opportunities to promote the organization. Options include banner advertisements,
and site sponsorships. A selection of sites also provide the opportunity to post content and news.
HFTP NEWS (news.hftp.org) — A news portal for delivering association news, featured content and industry
research. Sponsorship and banner ad opportunities available.
CLUB BYTES (clubs.hftp.org) — A news portal that aggregates club industry news, blogs and articles from multiple
sources from across the globe. Sponsorship and banner ad opportunities available.
HITEC BYTES (bytes.hftp.org) — A news portal that aggregates hospitality technology news, blogs and articles
from multiple sources from across the globe. Sponsorship, banner ad and content posting opportunities available.
PINEAPPLESEARCH (pineapplesearch.com) — A hospitality-specific search site, PineappleSearch enables publication and enhanced search-exposure of your press releases, opinion articles, whitepapers, webinars, social media assets
and much more. Content posting opportunities available.
Pricing varies for each site. Contact the HFTP sales department ([email protected]) for details on each.
Contact HFTP Exhibits Manager Alison Heathcote at +1 (512) 220-4029 or [email protected].