AFRIM`S SPORTS, INC. - Tech Valley High School

Transcription

AFRIM'S SPORTS, INC.
2014 - 2015
Facility Rental Contract
This Facility Rental Agreement (hereinafter, the “Agreement”) is made between Afrim Sports, Inc. (hereinafter, "Afrims") and Tech
Valley High School (hereinafter “Tech Valley")
Date
3/1/2016
3/2/2016
Date
11/17/2015
Event Name
Tech Valley High School
Contact
James Church
Contact ID
99795
Contact Phone
518-862-4963
Contact Email
[email protected]
Day
Tuesday
Wednesday
Location
# of Fields Hours
Time
Colonie
8:30am - 1:30pm
Colonie
8:30am - 1:30pm
Total Rental
1
1
5.00
5.00
Number of
Sessions
8
8
16
Rate
Total
$ 200
$ 200
$
$
$
1,600.00
1,600.00
3,200.00
Payment Schedule
Scheduled Payment Dates
2/2/2016
Deposit
3/1/2016
Balance
Check
Number
Approved By
Amount
$
$
Balance Due
1,600.00
1,600.00
A finalized invoice will be presented prior to your last payment date.
All of Tech Valley players, coaches & managers will complete an Afrim's online registration profile
A insurance certificate will be presented prior to the start of the event date.
The Terms and Conditions stated on the reverse side of this Agreement are integral to this agreement and are provide to insure
that you are fully protected
Terms and Conditions
Tech Valley and Tech Valley participants, employees and other third parties (other than Afrims), who may enter the Facility or the
Property during the Rental Period, agree to abide by the rules of the Facility.
The dates and times reflected above are non-cancellable. The deposit reflected in the "Payment Schedule" is required to secure
all field rentals. The balance is due on the dates indicated. Any date or time adjustments and/or cancellations agreed to will be in
the form of substituted additional dates and/or times. Afrims reserves the right to modify dates and times to accommodate league
schedules.
Tech Valley has, and shall maintain throughout the term of this Agreement, general liability insurance, naming Afrims as an
“additional insured,” in an amount of coverage not less than $1,000,000 per occurrence, including personal injury and property
damage. Prior to the use of the Property, Tech Valley agrees to deliver to Afrims a certificate of insurance by an insurance
company satisfactory to Afrims, which names Afrims as an additional insured and provides that the insurance company must
provide Afrims with at least ten (10) days prior written notice of any cancellation or reduction in coverage. If Afrims rental
involves sports activities, then the certificate of insurance must specifically state that the Liability coverage includes Participant
Legal Liability and will respond to Liability claims made by athletic participants.
Tech Valley agrees to be fully and exclusively responsible for the safety of the persons and property of all participants in the
events during the Rental Period, including, without limitation, employees, participants, associates, guests, spectators and any
members of the public in attendance at any of the events being held by Tech Valley at the facility. Tech Valley shall defend,
indemnify, and hold Afrims, its officers, employees, and agents harmless from and against any and all liability, loss, expense,
including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement but only in
proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result
from the negligent or intentional acts or omissions of Tech Valley, its officers, agents, employees, participants, associates,
guests, spectators and any members of the public in attendance at any of the events being held by Tech Valley at the facility.
Afrims shall defend, indemnify, and hold Tech Valley, its officers, employees, and agents harmless from and against any and all
liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising from the negligent or
intentional acts or omissions of Afrims, its officers, agents, employees, participants or associates at the facility.
The undersigned parties each acknowledge that they are authorized to enter into this Agreement, they have read all of its terms
and conditions, and they understand and agree to abide by the rules and guidelines set forth.
Date
Afrim Sports Inc.
Date
www.afrimspots.com
[email protected]
518-438-3131
Afrim's Sports
636 Albany Shaker Rd.
Albany, NY 12211
Phone: 518-438-3131
Fax: 518-438-4422
Rate: $200/session
James Church
Date
3/1/2016
3/8/2016
3/15/2016
3/22/2016
3/29/2016
4/5/2016
4/12/2016
4/19/2016
4/26/2016
Time
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
Time
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
Hours
5
5
5
5
5
5
5
5
Account Activity
Description
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
No School
Tuesday
Colonie
8:30am - 1:30pm
1 Field
8 Weeks
# of Fields
Sessions
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Sessions
8.0
Initials
Afrim's Sports
Albany, NY 12211
Phone: 518-438-3131
Fax: 518-438-4422
Rate: $200/session
James Church
Date
3/2/2016
3/9/2016
3/16/2016
3/23/2016
3/30/2016
4/6/2016
4/13/2016
4/20/2016
4/27/2016
Time
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
Time
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
Hours
5
5
5
5
5
5
5
5
Account Activity
Description
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
No School
Wednesday
Colonie
8:30am - 1:30pm
1 Field
8 Weeks
# of Fields
Sessions
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Sessions
8.0
Initials
AFRIM'S SPORTS, INC.
2014 - 2015
This Facility Rental Agreement (hereinafter, the “Agreement”) is made between Afrim Sports, Inc. (hereinafter, "Afrims") and Tech
Valley High School (hereinafter “Tech Valley")
Date
9/15/2015
9/9/2015
Date
7/29/2015
Event Name
Contact
James Church
Contact ID
99795
Contact Phone
518-862-4963
Contact Email
[email protected]
Day
Tuesday
Wednesday
Location
# of Fields Hours
Time
Colonie
8:30am - 1:30pm
Colonie
8:30am - 1:30pm
Total Rental
1
1
5.00
5.00
Number of
Sessions
15
15
30
Rate
Total
$ 200
$ 200
$
$
$
3,000.00
3,000.00
6,000.00
Payment Schedule
Scheduled Payment Dates
8/10/2015 Deposit
10/26/2015 Balance
Check
Number
Approved By
Amount
$
$
Balance Due
3,000.00
3,000.00
A finalized invoice will be presented prior to your last payment date.
All of Tech Valley players, coaches & managers will complete an Afrim's online registration profile
A insurance certificate will be presented prior to the start of the event date.
The Terms and Conditions stated on the reverse side of this Agreement are integral to this agreement and are provide to insure
that you are fully protected
Terms and Conditions
Tech Valley and Tech Valley participants, employees and other third parties (other than Afrims), who may enter the Facility or the
Property during the Rental Period, agree to abide by the rules of the Facility.
The dates and times reflected above are non-cancellable. The deposit reflected in the "Payment Schedule" is required to secure
all field rentals. The balance is due on the dates indicated. Any date or time adjustments and/or cancellations agreed to will be in
the form of substituted additional dates and/or times. Afrims reserves the right to modify dates and times to accommodate league
schedules.
Tech Valley has, and shall maintain throughout the term of this Agreement, general liability insurance, naming Afrims as an
“additional insured,” in an amount of coverage not less than $1,000,000 per occurrence, including personal injury and property
damage. Prior to the use of the Property, Tech Valley agrees to deliver to Afrims a certificate of insurance by an insurance
company satisfactory to Afrims, which names Afrims as an additional insured and provides that the insurance company must
provide Afrims with at least ten (10) days prior written notice of any cancellation or reduction in coverage. If Afrims rental
involves sports activities, then the certificate of insurance must specifically state that the Liability coverage includes Participant
Legal Liability and will respond to Liability claims made by athletic participants.
Tech Valley agrees to be fully and exclusively responsible for the safety of the persons and property of all participants in the
events during the Rental Period, including, without limitation, employees, participants, associates, guests, spectators and any
members of the public in attendance at any of the events being held by Tech Valley at the facility. Tech Valley shall defend,
indemnify, and hold Afrims, its officers, employees, and agents harmless from and against any and all liability, loss, expense,
including reasonable attorneys’ fees, or claims for injury or damages arising out of the performance of this Agreement but only in
proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result
from the negligent or intentional acts or omissions of Tech Valley, its officers, agents, employees, participants, associates,
guests, spectators and any members of the public in attendance at any of the events being held by Tech Valley at the facility.
Afrims shall defend, indemnify, and hold Tech Valley, its officers, employees, and agents harmless from and against any and all
liability, loss, expense, including reasonable attorneys’ fees, or claims for injury or damages arising from the negligent or
intentional acts or omissions of Afrims, its officers, agents, employees, participants or associates at the facility.
The undersigned parties each acknowledge that they are authorized to enter into this Agreement, they have read all of its terms
and conditions, and they understand and agree to abide by the rules and guidelines set forth.
Date
Afrim Sports Inc.
Date
www.afrimspots.com
[email protected]
518-438-3131
Afrim's Sports
Albany, NY 12211
Phone: 518-438-3131
Fax: 518-438-4422
Rate: $200/session
James Church
Date
9/15/2015
9/22/2015
9/29/2015
10/6/2015
10/13/2015
10/20/2015
10/27/2015
11/3/2015
11/10/2015
11/17/2015
11/24/2015
12/1/2015
12/8/2015
12/15/2015
12/22/2015
12/29/2015
Time
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
Time
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
Hours
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
Account Activity
Description
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
No School
Tuesday
Colonie
8:30am - 1:30pm
1 Field
15 Weeks
# of Fields
Sessions
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Sessions
15.0
Initials
Afrim's Sports
Albany, NY 12211
Phone: 518-438-3131
Fax: 518-438-4422
Rate: $200/session
James Church
Date
9/9/2015
9/16/2015
9/23/2015
9/30/2015
10/7/2015
10/14/2015
10/21/2015
10/28/2015
11/4/2015
11/11/2015
11/18/2015
11/25/2015
12/2/2015
12/9/2015
12/16/2015
12/23/2015
12/30/2015
Time
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
Time
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
Hours
8:30am
8:30am
8:30am
8:30am
8:30am
8:30am
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
1:30pm
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
Account Activity
Description
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
No School
Colonie
Colonie
Colonie
Colonie
Colonie
Colonie
No School
Wednesday
Colonie
8:30am - 1:30pm
1 Field
15 Weeks
# of Fields
Sessions
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Total Sessions
15.0
Initials
Conditions for the Occasional Use of
University at Albany Facilities
By Non-Commercial Entities
Revocable permits are issued for short-term use of University facilities by non-commercial organizations.
State University guidelines generally prohibit the University from providing space to commercial organizations.
An applying organization must submit a completed Revocable Permit application. Organizations may be
required to provide additional information concerning the proposed use of a University facility with their
submission.
Requests for facility use are not to be considered approved until the organization has received a copy of
the executed permit.
Event Checklist
What do I need to do?
1.
Visit our Events Management page at
http://uaems.albany.edu/virtualems/ to view spaces
available to rent
2.
Submit the following to the University Controller at least
30 days in advance of the event:
 Notarized Revocable Permit application
 $50 processing fee (checks payable to University at
Albany
 Insurance certificate (see below)
3.
A single application may be used for multiple dates
for up to a year. However, a new application must
be submitted when a certificate of insurance
expires.
Provide liability insurance covering the State of New
York and the State University of New York in the event
of personal injury or death arising out of the use of
University facilities. Required coverage limits are listed
on the chart below.
We strongly recommend that the insurance
certificate accompany your application. If it must
be sent separately by a third party, it is your
responsibility to follow up to make sure it has been
received, at least 14 days prior to the event.
Certificate Holder to be listed as:
University at Albany,
State University of New York,
State of New York
1400 Washington Avenue
Albany, NY 12222
Insurance limits are now
$2,000,000 General Liability
Combined bodily injury and
property damage, single
limit each occurrence,
$2,000,000 Aggregate
If you are renting a dorm or using Liberty Terrace or
Empire Commons conference rooms, the Dormitory
Authority of the State of New York and Empire
Commons Student Housing Inc. should also be
listed on the certificate.
4.
Notes
A copy of your revocable permit will be e-mailed to you
as soon as it is approved. After that, get in touch with
your venue manager to plan event details.
Your venue manager will connect you with
University service providers and identify all
potential support services you will need for your
event including parking, catering, security, rentals,
etc.
What do I need to do?
Notes
5.
Obtain approval from the University for any public
advertisements you plan to release if you mention the
University in any capacity other than as the event
location. Use of any University marks or logos are
prohibited without prior approval from the University at
Albany Office of Communications and Marketing
Charitable or public benefit organizations may
charge an admission fee or accept donations
subject to State and Federal governing laws.
Where admission fees are charged or donations
accepted, the organization shall make it known in
all publicity notices that the proceeds are for the
benefit or the organization and not the University
at Albany.
6.
Observe established campus regulations and policies
during the event, including setup and takedown
7.
Compensate the University for the amount specified (as
determined by space and services requested in
advance of the organization’s use of the University’s
facility
Some venues require deposits prior to the event.
You will be billed for the balance of facility rental,
support services and any damages (if applicable)
after the event.
Make sure to fill in all of the blue shaded fields on the application and permit, and sign on page 6 of the permit as
Official Representative of Permittee and again under Exhibit D. The form is interactive, so all fields except for
signature can be filled in electronically.
Completed Revocable Permit application, insurance certificate and $50 application fee should be sent to:
Office of the Controller
Attn: Stacy Stern
University at Albany
1400 Washington Ave.
UNH 212
Albany, NY 12222
All revocable permits must be reviewed and approved by the University at Albany Controller. Revocable permits will
only be considered if all accompanying documents, including the certificate of insurance are included. If you have not
received a copy of the executed permit, you may not advertise for your event.
Please call Stacy Stern at (518) 956-8120, or [email protected] with any questions about the permitting process.
Thank you for your interest in the University at Albany!
APPLICATION FOR OCCASIONAL USE OF UNIVERSITY FACILITIES BY
NON-UNIVERSITY ORGANIZATIONS
Office of the Controller
PH:
University Hall, Room 212
1400 Washington Avenue
Albany, NY 12222
518-956-8120
FX: 518-956-8121
This application is intended for use by non-University organizations requesting use of facilities at the University at Albany. Complete and return this
application to the Office of the Controller. Approval of this application does not constitute a commitment for a specific space and services. The
organization must subsequently make arrangements with the appropriate office(s).
Date(s) of Program
May 3, 2016-June 15, 2016
Time(s) of Program
8am-1:30pm
Name of Organization
Purpose of Event physical education instruction
Exact Title of Event(s – please be specific
Organization Type:
For Profit
physical education instruction
Non Profit
Person Responsible for Arrangements
Phone #
Expected Attendance 130 students
(518) 862-4964
State/Government
Jim Niedermeier
Cell #
1-505-490-4809
Organization
Address
246 Tricentennial Drive
City
Albany
E-mail
[email protected]
State
NY
Zip 12203
Please visit our Events Management page at
https://uaems.albany.edu/VirtualEms/
for information on venues
Fill out the Revocable Permit and sign on page 6 and on Exhibit D
as Official Representative of Permittee
$50 application fee must accompany all permit applications – checks payable to University at Albany
Updated 1/6/2015
Revocable Permit – Use of University Facilities for Covered Activities
Under the State University of New York Child Protection Policy
January
27
THIS AGREEMENT, made this
day of
20 16, by and between the STATE
UNIVERSITY OF NEW YORK, an educational corporation organized and existing under the laws of the State of New
York, and having its principal place of business located at SUNY Plaza, Albany, New York, 12246, by and on behalf of
the State University of New York at the University at Albany, having its principal place of business at 1400 Washington
Avenue, Albany, NY 12222 (hereinafter referred to as “the University” and
____________________________________
a
commercial
non-commercial organization
having its principal place of business located at:
246
Tricentennial Drive
____________________________________
Albany
____________________________________
NY 12203
____________________________________
Hereinafter referred to as “the Permittee,” and collectively as “the Parties.”
W I T N E S S E T H:
WHEREAS, the Permittee will be conducting an on-campus activity which requires certain facilities; for a
Covered Activity, defined herein as an activity conducted by the Permittee occurring on the University at Albany
campus for the duration of which the responsibility for custody, control and supervision of all attendees including
children is vested in Permittee; and
WHEREAS, the University at Albany has such facilities; and
WHEREAS, the parties desire to enter into an agreement whereby the University will make such facilities
available to the Permittee for the Covered Activity.
NOW, THEREFORE, be it known that a revocable permit is hereby granted to the Permittee, subject to the
terms and conditions as hereinafter provided, to use the facilities and services designated in Exhibit B, attached
hereto and made a part hereof, on the date(s) and at the times specified thereon.
1.
The University shall supply all ordinary and necessary water, gas, electricity, light, heat and sewerage facilities
for the premises. Unless specifically indicated otherwise in Exhibit B, no telephone or internet service shall
be provided by the University to Permittee hereunder.
2.
The Permittee shall take good care of the premises, fixtures and appurtenances to preserve the premises in
good order and condition. Upon removal from said premises, the Permittee shall, at its sole cost and
expense, restore the premises to the condition in which these premises were in when the use by the Permittee
began, other than ordinary wear and tear to the premises.
3.
Only upon the prior written approval by the University may the Permittee use other areas of the University
upon the same terms and conditions as provided herein.
4.
The University shall not receive or store any goods or materials on behalf of the Permittee via mail or delivery
service in advance of the Permittee’s scheduled events.
5.
The Permittee agrees to provide the University with a copy of one of the following as applicable: its
Incorporation Papers or Receipt of Filing as a nonprofit agency or a commercial entity filed with the Secretary
of State, or Papers Filed with the appropriate County Clerk for Conducting Business in its Name.
6.
In consideration of the facilities and services to be provided by the University as enumerated herein, the
Permittee agrees to reimburse the University in accordance with the costs or services stipulated on Exhibit C,
attached hereto and made a part hereof, and any other extraordinary costs incurred by the University to meet the
requirements of the Permittee. Payment shall be made by the Permittee payable upon receipt of an official
billing statement from the University. The form and manner of presentation of the statement shall be mutually
agreed upon by the Parties.
7.
The Permittee shall be responsible for any and all damages or loss by theft or otherwise of property whether
such property shall belong to the University or to others, and for injury to persons (including death) which
may in any way result from the operation or conducting of the Covered Activity, or may be caused by any of
the persons involved in the Covered Activity, whether or not directly caused by the Permittee.
8.
The Permittee shall be responsible for and shall maintain good discipline and proper behavior on the part of
all persons in any way involved with the Covered Activity and agrees to remove any person involved in the
Covered Activity whose actions, or failure to act, shall in the sole judgment of the University, after
consulting with the Permittee, be deemed to be detrimental to the University.
9.
If in the judgment of the University the activities of any person in any way involved in the Covered Activity
should be such that the University, after consultation with the Permittee, shall determine that the continuation
of the Covered Activity for the then remaining period covered by this Agreement shall be contrary to the best
interest of the University, the University may terminate this Agreement without liability of any kind
whatsoever therefore, and the Permittee and all persons so involved shall be thereupon removed from the
University premises.
10.
This Agreement shall be interpreted according to the laws of the State of New York. The Permittee shall
comply with established State University of New York and the University regulations and policies and with all
laws, rules, orders, regulations, and requirements of Federal, State and municipal governments applicable
thereto including the provisions contained in the rider attached hereto and made a part hereof as Exhibit A. If
necessary, Permittee shall obtain and keep in force at its sole cost and expense, any permits or licenses which
may be required by any local, State or Federal Governmental body.
11.
The Permittee agrees that the issuance of this permit shall in no way diminish the statutory authority of the
State University of New York or the University to possession, pursuant to the Education Law, of the State
controlled property to which this permit relates; nor shall the dominion and control by the State University of
New York over the said State property be in any way diminished.
12.
The Permittee specifically agrees that this permit does not create the relationship of landlord and tenant
between the University and the Permittee regarding the use of the State controlled property to which this permit
relates.
13.
The Permittee specifically agrees that this permit shall be void and of no further force and effect upon any use of
the State controlled property to which this permit relates which is inconsistent with State Law or which in any
way conflicts with the purposes or objectives of the University.
14.
The Permittee shall have the right, so long as this permit shall remain in force, to enter upon said State lands
for the purpose of maintaining, operating and using facilities designated in Exhibit B.
15.
The Permittee specifically agrees not to hold itself out as representing the State of New York or the State
University of New York or the University at Albany in connection with the use of the State-owned property
to which this permit relates, nor shall the names, marks or logos of the State of New York, the State
University of New York, or the University at Albany be used by Permittee for any purpose without prior
approval of the University.
2 University at Albany, State University of New York Revocable Permit – Use of University Facilities for Covered Activities Under the State University of New York Child Protection Policy 16.
The Permittee assumes all risk incidental to the use of said facilities and shall be solely responsible for any and
all accidents and injuries to persons and property (including death) arising out of or in connection with the
Covered Activity, use of facilities, its appurtenances and the surrounding grounds and hereby covenants and
agrees to indemnify and hold harmless the State of New York, the State University of New York and the
University at Albany from any and all claims, suits, actions, damages and costs of every nature and description
arising out of or relating to the use of the facilities, its appurtenances and the surrounding grounds or the
violation by said Permittee, its agents, employees or contractors of any law, code, order, ordinance, rule or
regulation in connection therewith. The Permittee further agrees, on being requested to do so, to assume the
defense and to defend, at its own cost and expense, any action brought at any time against the State of New
York and/or the State University of New York and/or the University at Albany in connection with the claims,
suits and losses, as aforesaid. Subject to the availability of lawful appropriations and consistent with Section 8
of the State Court of Claims Act, the University shall hold Permittee harmless from and indemnify it for any
final judgment of a court a competent jurisdiction to the extent attributable to the negligence of the State
University of New York or of its officers or employees when acting within the course and scope of their
employment.
17.
The Permittee agrees to provide the University with the insurance coverage listed below, naming the State of
New York, the State University of New York, the University at Albany and any affiliated corporations
involved in the Covered Activity as an additional insured covering property damage, personal injury or death
arising out of the use of University facilities. The Permittee further agrees to provide the University designee
cited in paragraph 20 of this Permit evidence of such coverage within five (5) business days of execution of
this permit or at minimum two weeks (14 days) prior to the Covered Activity. Permittee agrees to provide
notice to the University of any cancellation of such policies, renewal policies, or new policies.
(a)
General Liability insurance two million dollars ($2,000,000) each occurrence and two million
dollars ($2,000,000) in the aggregate;
(b)
If required:
(c)
New York State Workers’ Compensation and disability insurance during the term of the revocable
permit for the benefit of Permittee’s employees required to be covered under the NYS Workers’
Compensation Law and the NYS Disability Benefits Law.
Sexual Abuse and Molestation insurance, either under the above-described general liability policy or
in a separate policy, with coverage not less than one million dollars ($1,000,000). Any insurance
coverage for sexual abuse and molestation insurance written on a claims made basis shall remain in
effect for a minimum of six (6) months following the use of University facilities.
18.
If the Covered Activity for which this permit issues is a children’s camp as defined by New York Public Health
Law § 1392, Permittee agrees to provide the University with a copy of its camp operator permit issued by the
New York State Commissioner of Health upon execution of the Permit, and not later than two weeks (14 days)
before the scheduled use of University facilities.
19.
The Permittee represents and warrants that for all of its employees, volunteers, subcontractors and agents who
shall enter upon University facilities for purposes related to the Covered Activity, Permittee has conducted
within the ninety (90) day period preceding the first use of University facilities (i) a search of the NY Sex
Offender Registry; and (ii) a search of the National Sex Offender Public Registry.
a.
A search of the NY Sex Offender Registry means:
(i)
a search of the file of persons required to register pursuant to Article 6-C of the Correction Law
maintained by the NY Division of Criminal Justice Services pursuant to NY Correction Law §
168-b for every level of sex offender (Level 1 through Level 3), which requires an email, CD or
hard copy submission of names and identifiers to DCJS as described on the DCJS website
(http://www.criminaljustice.ny.gov/nsor/800info_cdsubmit.htm ); and
3 University at Albany, State University of New York Revocable Permit – Use of University Facilities for Covered Activities Under the State University of New York Child Protection Policy (ii)
b.
Retention of the records of the results of such search. Note that an internet search alone will
not meet the requirements of this Policy.
A search of the National Sex Offender Public Registry means:
(i)
A search by first and last name of the National Sex Offender Public Website maintained by the
United States Department of Justice at this link: http://www.nsopw.gov/; and
(ii)
20.
Retention of the records of the results of such search.
The Permittee represents and warrants that for all facets of the Covered Activity:
(a)
It shall adhere to the following minimum staff-to-child supervision ratios by age of child:
5 years and younger:
6-8 years:
9-14 years:
15-16 years:
1 staff for each 6 children;
1 staff for each 12 children.
(b)
at least 80% of its staff are eighteen (18) years of age or older and that all staff are at least sixteen (16)
years of age and at least two (2) years older than the children with whom they are working;
(c)
Its staff has training specific to the program or activity sufficient to insure that the program or activity is
conducted in a safe manner.
(d)
The overall supervisor for each program and activity is an adult with certification or documented
training and/or experience in that program or activity;
(e)
Any employees and volunteers of the Permittee, and employees and volunteers of its sub-Permittees
whose name appeared on the NYS Sex Offender Registry or National Sex Offender Public Registry shall
not participate in the Covered Activity in any way; and
(f)
Any other reasonable requirements presented by the University for the specific Covered Activity.
21.
The Permittee represents and warrants that any time it provides transportation for participating minors to and
from the University grounds, in addition to the driver of the vehicle, there shall be at least one other staff
member in the vehicle at all times.
22.
The Permittee acknowledges that it will comply with the New York State Department of Environmental
Conservation policy Chapter III Air Resources Subpart 217-3: Idling Prohibition for Heavy Duty Vehicles,
which states that no buses or other heavy duty vehicles may be left idling for more than five consecutive
minutes when the vehicle is not in motion. The complete policy is available at the following link:
http://www.dec.ny.gov/regs/4256.html .
23.
The Permittee acknowledges that it has received a copy of the State University of New York Child Protection
Policy and Mandatory Reporting and Prevention of Child Sexual Abuse Policy and agrees to abide by all of their
terms, including its requirement that any suspected physical abuse or sexual abuse of a child be reported
immediately to University Police. The Permittee’s written acknowledgement is attached hereto as Exhibit D.
Permittee represents and warrants that it has caused each of its employees, agents and volunteers, and those of
its sub-Permittees, who is responsible for custody, control or supervision of children participating in the covered
Activity, to complete the Acknowledgement of review of the above-referenced policies and their agreement to
abide by their terms, available at this link: http://www.suny.edu/sunypp/documents.cfm?doc_id=762
4 University at Albany, State University of New York Revocable Permit – Use of University Facilities for Covered Activities Under the State University of New York Child Protection Policy 24.
Any notice to either party hereunder must be in writing signed by the party giving it and shall be served either
personally or be registered mail addressed as follows:
To The
University:
To The
Permittee:
University at Albany, State University of New York
Kevin C. Wilcox, Associate Vice President and Controller
1400 Washington Avenue, UNH 212
Albany, NY 12222
(518)956-8120
Organization: Tech Valley High School
Representative: Jim Niedermeier
Address: 246 Tricentennial Drive
Albany
NY
12203
Or to such other addressee as may be hereafter designated by notice. All notices become effective only when
received by the addressee.
25.
This Agreement constitutes the entire agreement of the parties hereto and all previous communications
between the parties, whether written or oral, with reference to the subject matter of this contract are hereby
superseded. In the event of any inconsistency or conflict among the documents comprising this Agreement,
such inconsistency or conflict shall be resolved by giving precedence to the documents in the following order:
1.
2.
3.
4.
5.
Exhibit A, State University of New York Standard Contract Clauses
This Agreement
Exhibit B, Designated Facilities and Services
Exhibit C, Costs and Services
Exhibit D, Permittee Acknowledgement of SUNY Child Protection Policies
26.
The relationship of the Permittee to State University of New York and the State of New
York arising out of this agreement shall be that of independent contractor.
27.
May 1, 2016
The permission hereby granted shall be effective ___________________
and may be revoked at any time
without cause. Upon revocation of the permission hereby granted and notice thereof served either in person or
by certified mail, return receipt requested, said Permittee shall and will promptly discontinue the use of the
premises and shall thereupon remove all of its property from the premises and shall restore the premises to the
same condition it was in before use by the Permittee commenced, except that this permit shall terminate
June 15, 2016
___________________in
any event, if not sooner revoked. Under no circumstances shall State University of
New York be held liable for damages of any kind, either direct or indirect, for termination of this permit.
5 University at Albany, State University of New York Revocable Permit – Use of University Facilities for Covered Activities Under the State University of New York Child Protection Policy IN WITNESS WHEREOF, the Permittee has caused this instrument to be sealed and signed by its duly
authorized officer, and The University has caused this instrument to be executed by its duly authorized officer.
UNIVERSITY AT ALBANY
STATE UNIVERSITY OF NEW YORK
By:
Kevin C. Wilcox
Associate Vice President and Controller
Date
SIGN HERE
Official Representative of Permittee
Date
Approval of the State Comptroller and Attorney General are required when the value or reasonably estimated value
of the State’s non-monetary consideration exceeds $10,000. Section 112 3 New York State Finance Law
Approved as to Form
Approved and Filed
By:
By:
Eric T. Schneiderman
Thomas P. DiNapoli
Attorney General
NYS Office of the State Comptroller
Date:
Date:
6 University at Albany, State University of New York Revocable Permit – Use of University Facilities for Covered Activities Under the State University of New York Child Protection Policy Standard Contract Clauses
State University of New York
EXHIBIT A
February 11, 2014
The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "contract") agree to be bound by the following clauses which are
hereby made a part of the contract (the word "Contractor" herein refers to any party other than the State, whether a Contractor, licensor, licensee, lessor, lessee or any other
party):
1. EXECUTORY CLAUSE. In accordance with
Section 41 of the State Finance Law, the State
shall have no liability under this contract to the
Contractor or to anyone else beyond funds
appropriated and available for this contract.
2. PROHIBITION AGAINST ASSIGNMENT
Except for the assignment of its right to receive
payments subject to Article 5-A of the State
Finance Law, the Contractor selected to perform
the services herein are prohibited in accordance
with Section 138 of the State Finance Law from
assigning, transferring, conveying, subletting or
otherwise disposing of its rights, title or interest in
the contract without the prior written consent of
SUNY and attempts to do so are null and void.
Notwithstanding the foregoing, SUNY may, with
the concurrence of the New York Office of State
Comptroller, waive prior written consent of the
assignment, transfer, conveyance, sublease or
other disposition of a contract let pursuant to
Article XI of the State Finance Law if the
assignment, transfer, conveyance, sublease or
other disposition is due to a reorganization,
merger or consolidation of Contractor’s its
business entity or enterprise and Contractor so
certifies to SUNY. SUNY retains the right, as
provided in Section 138 of the State Finance Law,
to accept or reject an assignment, transfer,
conveyance, sublease or other disposition of the
contract, and to require that any Contractor
demonstrate its responsibility to do business with
SUNY.
3. COMPTROLLER'S APPROVAL. (a) In
accordance with Section 112 of the State Finance
Law, Section 355 of New York State Education
Law, and 8 NYCRR 316, Comptroller’s approval is
not required for the following contracts:
(i)
materials; (ii) equipment and supplies, including
computer equipment; (iii) motor vehicles; (iv)
construction; (v) construction-related services;
(vi) printing; and (vii) goods for State University
health care facilities, including contracts for goods
made
with
joint
or
group
purchasing
arrangements.
(b) Comptroller’s approval is required for the
following contracts: (i) contracts for services not
listed in Paragraph (3)(a) above made by a State
University campus or health care facility certified
by the Vice Chancellor and Chief Financial
Officer, if the contract value exceeds $250,000;
(ii) contracts for services not listed in Paragraph
(3)(a) above made by a State University campus
not certified by the Vice Chancellor and Chief
Financial Officer, if the contract value exceeds
$50,000; (iii) contracts for services not listed in
Paragraph (3)(a) above made by health care
facilities not certified by the Vice Chancellor and
Chief Financial Officer, if the contract value
exceeds $75,000; (iv) contracts whereby the
State University agrees to give something other
than money, when the value or reasonably
estimated value of such consideration exceeds
$10,000; (v) contracts for real property
transactions if the contract value exceeds
$50,000; (vi) all other contracts not listed in
Paragraph 3(a) above, if the contract value
exceeds $50,000, e.g. SUNY acquisition of a
business and New York State Finance Article 11B contracts and (vii) amendments for any amount
to contracts not listed in Paragraph (3)(a) above,
when as so amended, the contract exceeds the
threshold amounts stated in Paragraph (b) herein.
However, such pre-approval shall not be required
for any contract established as a centralized
contract through the Office of General Services or
for a purchase order or other transaction issued
under such centralized contract.
(c) Any contract that requires Comptroller
approval shall not be valid, effective or binding
upon the State University until it has been
approved by the Comptroller and filed in the
Comptroller’s office.
4. WORKERS' COMPENSATION BENEFITS. In
accordance with Section 142 of the State Finance
Law, this contract shall be void and of no force
and effect unless the Contractor shall provide and
maintain coverage during the life of this contract
for the benefit of such employees as are required
to be covered by the provisions of the Workers'
Compensation Law.
5. NON-DISCRIMINATION REQUIREMENTS.
To the extent required by Article 15 of the
Executive Law (also known as the Human Rights
Law) and all other State and Federal statutory and
constitutional non-discrimination provisions, the
Contractor will not discriminate against any
employee or applicant for employment because of
race, creed, color, sex, (including gender identity
or expression), national origin, sexual orientation,
military status, age, disability, predisposing
genetic characteristics, marital status or domestic
violence victim status.
Furthermore, in
accordance with Section 220-e of the Labor Law,
if this is a contract for the construction, alteration
or repair of any public building or public work or
for the manufacture, sale or distribution of
materials, equipment or supplies, and to the
extent that this contract shall be performed within
the State of New York, Contractor agrees that
neither it nor its subcontractors shall, by reason of
race, creed, color, disability, sex, or national
origin: (a) discriminate in hiring against any New
York State citizen who is qualified and available to
perform the work; or (b) discriminate against or
intimidate any employee hired for the
performance of work under this contract. If this is
a building service contract as defined in Section
230 of the Labor Law, then, in accordance with
Section 239 thereof, Contractor agrees that
neither it nor its subcontractors shall by reason of
race, creed, color, national origin, age, sex or
disability: (a) discriminate in hiring against any
New York State citizen who is qualified and
available to perform the work; or (b) discriminate
against or intimidate any employee hired for the
performance of work under this contract.
Contractor is subject to fines of $50.00 per person
per day for any violation of Section 220-e or
Section 239 as well as possible termination of this
contract and forfeiture of all moneys due
hereunder for a second or subsequent violation
6. WAGE AND HOURS PROVISIONS. If this is
a public work contract covered by Article 8 of the
Labor Law or a building service contract covered
by Article 9 thereof, neither Contractor's
employees
nor
the
employees
of
its
subcontractors may be required or permitted to
work more than the number of hours or days
stated in said statutes, except as otherwise
provided in the Labor Law and as set forth in
prevailing wage and supplement schedules
issued by the State Labor Department.
Furthermore, Contractor and its subcontractors
must pay at least the prevailing wage rate and
pay or provide the prevailing supplements,
including the premium rates for overtime pay, as
determined by the State Labor Department in
accordance with the Labor Law. Additionally,
effective April 28, 2008, if this is a public work
contract covered by Article 8 of the Labor Law,
the Contractor understands and agrees that the
filing of payrolls in a manner consistent with
Subdivision 3-a of Section 220 of the Labor Law
shall be a condition precedent to payment by
SUNY of any SUNY-approved sums due and
owing for work done upon the project.
7. NON-COLLUSIVE BIDDING CERTIFICATION.
In accordance with Section 139-d of the State
Finance Law, if this contract was awarded based
on the submission of competitive bids, Contractor
affirms, under penalty of perjury, and each person
signing on behalf of Contractor, and in the case
of a joint bid each party thereto certifies as to its
own organization, under penalty of perjury, that to
the best of its knowledge and belief that its bid
was arrived at independently and without
collusion aimed at restricting competition.
Contractor further affirms that, at the time
Contractor submitted its bid, an authorized and
responsible person executed and delivered it to
SUNY a non-collusive bidding certification on
Contractor’s behalf.
8. INTERNATIONAL BOYCOTT PROHIBITION.
In accordance with Section 220-f of the Labor Law
and Section 139-h of the State Finance Law, if
this contract exceeds $5,000, the Contractor
agrees, as a material condition of the contract,
that neither the Contractor nor any substantially
owned or affiliated person, firm, partnership or
corporation has participated, is participating, or
shall participate in an international boycott in
violation of the federal Export Administration Act
of 1979 (50 USC App. Sections 2401 et seq.) or
regulations thereunder. If such Contractor, or any
of the aforesaid affiliates of Contractor, is
convicted or is otherwise found to have violated
said laws or regulations upon the final
determination of the United States Commerce
Department or any other appropriate agency of
the United States subsequent to the contract's
execution, such contract, amendment or
modification thereto shall be rendered forfeit and
void. The Contractor shall so notify the State
Comptroller within five (5) business days of such
conviction, determination or disposition of appeal
(2 NYCRR 105.4).
9. SET-OFF RIGHTS. The State shall have all of
its common law, equitable and statutory rights of
set-off. These rights shall include, but not be
limited to, the State 's option to withhold for the
purposes of set-off any moneys due to the
Contractor under this contract up to any amounts
due and owing to the State with regard to this
contract, any other contract with any State
department or agency, including any contract for a
term commencing prior to the term of this
contract, plus any amounts due and owing to the
State for any other reason including, without
limitation, tax delinquencies or monetary penalties
relative thereto. The State shall exercise its setoff rights in accordance with normal State
practices including, in cases of set-off pursuant to
an audit, the finalization of such audit by the
State, its representatives, or the State
Comptroller.
10. RECORDS. The Contractor shall establish
and maintain complete and accurate books,
records, documents, accounts and other evidence
directly pertinent to performance under this
contract (hereinafter, collectively, "the Records").
The Records must be kept for the balance of the
calendar year in which they were made and for six
(6) additional years thereafter.
The State
Comptroller, the Attorney General and any other
person or entity authorized to conduct an examination, as SUNY and its representatives and
entities involved in this contract, shall have
access to the Records during normal business
hours at an office of the Contractor within the
State of New York or, if no such office is available,
at a mutually agreeable and reasonable venue
within the State, for the term specified above for
the purposes of inspection, auditing and copying.
SUNY shall take reasonable steps to protect from
public disclosure any of the Records which are
exempt from disclosure under Section 87 of the
Public Officers Law (the "Statute") provided that:
(i) the Contractor shall timely inform an
appropriate SUNY official, in writing, that said
Records should not be disclosed; and (ii) said
Records shall be sufficiently identified; and (iii)
designation of said Records as exempt under the
Statute is reasonable. Nothing contained herein
shall diminish, or in any way adversely affect,
SUNY’s or the State's right to discovery in any
pending or future litigation.
11.
IDENTIFYING
INFORMATION
AND
PRIVACY NOTIFICATION.
Identification Number(s). Every invoice or New
York State Claim for Payment submitted to the
State University of New York by a payee, for
payment for the sale of goods or services or for
transactions (e.g., leases, easements, licenses,
etc.) related to real or personal property must
include the payee's identification number. The
number is any or all of the following: (i) the
payee’s Federal employer identification number,
(ii) the payee’s Federal social security number,
and/or (iii) the payee’s Vendor Identification
Number assigned by the Statewide Financial
System.
Failure to include such number or
numbers may delay payment. Where the payee
does not have such number or numbers, the
payee, on its invoice or Claim for Payment, must
give the reason or reasons why the payee does
not have such number or numbers.
(b) Privacy Notification. (1) The authority to
request the above personal information from a
seller of goods or services or a lessor of real or
personal property, and the authority to maintain
such information, is found in Section 5 of the
State Tax Law. Disclosure of this information by
the seller or lessor to the State University of New
York is mandatory. The principal purpose for
which the information is collected is to enable the
State to identify individuals, businesses and
others who have been delinquent in filing tax
returns or may have understated their tax
liabilities and to generally identify persons
affected by the taxes administered by the
Commissioner of Taxation and Finance. The
information will be used for tax administration
purposes and for any other purpose authorized by
law. (2) The personal information is requested by
the purchasing unit of the State University of New
York contracting to purchase the goods or
services or lease the real or personal property
covered by this contract or lease. The information
is maintained in the Statewide Financial System
by the Vendor Management Unit within the
Bureau of State Expenditures, Office of the State
Comptroller, 110 State Street, Albany, New York
12236.
12. EQUAL EMPLOYMENT OPPORTUNITIES
FOR MINORITIES AND WOMEN.
(a) In accordance with Section 312 of the
Executive Law and 5 NYCRR 143, if this contract
is: (i) a written agreement or purchase order
instrument, providing for a total expenditure in
excess of $25,000.00, whereby a contracting
agency is committed to expend or does expend
funds in return for labor, services, supplies,
equipment, materials or any combination of the
foregoing, to be performed for, or rendered or
furnished to the contracting agency; or
(ii) a
written agreement in excess of $100,000.00
whereby a contracting agency is committed to
expend or does expend funds for the acquisition,
construction, demolition, replacement, major
repair or renovation of real property and
improvements thereon; or (iii) a written agreement
in excess of $100,000.00 whereby the owner of a
State assisted housing project is committed to
expend or does expend funds for the acquisition,
construction, demolition, replacement, major repair or renovation of real property and
improvements thereon for such project, then the
following shall apply and by signing this
agreement the Contractor certifies and affirms
that it is Contractor’s equal employment
opportunity policy that:
(1) The Contractor will not discriminate against
employees or applicants for employment because
of race, creed, color, national origin, sex, age,
disability or marital status, and will undertake or
continue existing programs of affirmative action to
ensure that minority group members and women
are afforded equal employment opportunities
without discrimination. Affirmative action shall
mean recruitment, employment, job assignment,
promotion, upgradings, demotion, transfer, layoff,
or termination and rates of pay or other forms of
compensation;
(2)
at SUNY’s request, Contractor shall
request each employment agency, labor union, or
authorized representative of workers with which it
has a collective bargaining or other agreement or
understanding, to furnish a written statement that
such employment agency, labor union or
representative will not discriminate on the basis of
race, creed, color, national origin, sex, age,
disability or marital status and that such union or
representative will affirmatively cooperate in the
implementation of the Contractor's obligations
herein; and
(3) Contractor shall state, in all solicitations or
advertisements for employees, that, in the
performance of the State contract, all qualified
applicants will be afforded equal employment
opportunities without discrimination because of
race, creed, color, national origin, sex, age,
disability or marital status.
(b) Contractor will include the provisions of "1",
"2" and "3", above, in every subcontract over
$25,000.00 for the construction, demolition,
replacement, major repair, renovation, planning or
design of real property and improvements thereon
(the "Work") except where the Work is for the
beneficial use of the Contractor. Section 312
does not apply to: (i) work, goods or services
unrelated to this contract; or (ii) employment
outside New York State. The State shall consider
compliance by a Contractor or sub-contractor with
the requirements of any federal law concerning
equal employment opportunity which effectuates
the purpose of this section.
SUNY shall
determine whether the imposition of the
requirements of the provisions hereof duplicate or
conflict with any such federal law and if such
duplication or conflict exists, SUNY shall waive
the applicability of Section 312 to the extent of
such duplication or conflict.
Contractor will
comply with all duly promulgated and lawful rules
and regulations of the Department of Economic
Development’s Division of Minority and Women's
Business Development pertaining hereto.
13. CONFLICTING TERMS. In the event of a
conflict between the terms of the contract
(including any and all attachments thereto and
amendments thereof) and the terms of this Exhibit
A, the terms of this Exhibit A shall control.
14. GOVERNING LAW. This contract shall be
governed by the laws of the State of New York
except where the Federal supremacy clause
requires otherwise.
15. LATE PAYMENT. Timeliness of payment
and any interest to be paid to Contractor for late
payment shall be governed by Article 11-A of the
State Finance Law to the extent required by law.
in which to respond.
18. PROHIBITION ON PURCHASE OF
TROPICAL HARDWOODS.
The Contractor
certifies and warrants that all wood products to be
used under this contract award will be in
accordance with, but not limited to, the
specifications and provisions of State Finance
Law §165 (Use of Tropical Hardwoods), which
prohibits purchase and use of tropical hardwoods,
unless specifically exempted, by the State or any
governmental agency or political subdivision or
public benefit corporation. Qualification for an
exemption under this law will be the responsibility
of the contractor to establish to meet with the
approval of the State. In addition, when any
portion of this contract involving the use of woods,
whether supply or installation, is to be performed
by any subcontactor, the prime Contractor will
indicate and certify in the submitted bid proposal
that the subcontractor has been informed and is in
compliance with specifications and provisions
regarding use of tropical hardwoods as detailed in
Section 165 of the State Finance Law. Any such
use must meet with the approval of the State,
otherwise, the bid may not be considered
responsive. Under bidder certification, proof of
qualification for exemption will
be the
responsibility of the Contractor to meet with the
approval of the State.
19. MacBRIDE FAIR EMPLOYMENT PRINCIPLES. In accordance with the MacBride Fair
Employment Principles (Chapter 807 of the Laws
of 1992) , the Contractor hereby stipulates that
Contractor and any individual or legal entity in
which the Contractor holds a ten percent or
greater ownership interest and any individual or
legal entity that holds a ten percent or greater
ownership interest in the Contractor either (a)
have no business operations in Northern Ireland,
or (b) shall take lawful steps in good faith to
conduct any business operations in Northern
Ireland in accordance with the MacBride Fair
Employment Principles (as described in Section
165(5) of the State Finance Law), and shall permit
independent monitoring of compliance with such
principles.
20. OMNIBUS PROCUREMENT ACT OF 1992.
It is the policy of New York State to maximize
opportunities for the participation of New York
State business enterprises, including minority and
women-owned business enterprises as bidders,
subcontractors and suppliers on its procurement
contracts.
Information on the availability of New York State
subcontractors and suppliers is available from:
NYS Department of Economic Development
Division for Small Business
30 South Pearl St., 7th Floor
Albany, NY 12245
Tel: 518-292-5100
Fax: 518-292-5884
email: [email protected]
A directory of certified minority and womenowned business enterprises is available from:
16. NO ARBITRATION. Disputes involving this
contract, including the breach or alleged breach
thereof, may not be submitted to binding
arbitration (except where statutorily authorized)
but must, instead, be heard in a court of
competent jurisdiction of the State of New York.
NYS Department of Economic Development
Division of Minority and Women’s Business
Development
633 Third Avenue
New York, NY 10017
212-803-2414
17. SERVICE OF PROCESS. In addition to the
methods of service allowed by the State Civil
Practice Law & Rules ("CPLR"), Contractor
hereby consents to service of process upon it by
registered or certified mail, return receipt
requested. Service hereunder shall be complete
upon Contractor's actual receipt of process or
upon the State's receipt of the return thereof by
the United States Postal Service as refused or
undeliverable. Contractor must promptly notify
the State, in writing, of each and every change of
address to which service of process can be made.
Service by the State to the last known address
shall be sufficient. Contractor will have thirty (30)
calendar days after service hereunder is complete
email: [email protected]
https://ny.newnycontracts.com/FrontEnd/Ven
dorSearchPublic.asp
The Omnibus Procurement Act of 1992
requires that by signing this bid proposal or
contract, as applicable, Contractors certify
that whenever the total bid amount is greater
than $1 million:
(a) The Contractor has made reasonable
efforts to encourage the participation of New York
State Business Enterprises as suppliers and
subcontractors, including certified minority and
women-owned business enterprises, on this
project, and has retained the documentation of
these efforts to be provided upon request to
SUNY;
(b) The Contractor has complied with the
Federal Equal Employment Opportunity Act of
1972 (P.L. 92-261), as amended;
(c)
The Contractor agrees to make
reasonable efforts to provide notification to New
York State residents of employment opportunities
on this project through listing any such positions
with the Job Search Division of the New York
State Department of Labor, or providing such
notification in such manner as is consistent with
existing collective bargaining contracts or
agreements. The contractor agrees to document
these efforts and to provide said documentation to
the State upon request; and
(d) The Contractor acknowledges notice that
SUNY may seek to obtain offset credits from
foreign countries as a result of this contract and
agrees to cooperate with SUNY in these efforts.
21. RECIPROCITY AND SANCTIONS
PROVISIONS. Bidders are hereby notified that if
their principal place of business is located in a
country, nation, province, state or political
subdivision that penalizes New York State
vendors, and if the goods or services they offer will
be substantially produced or performed outside
New York State, the Omnibus Procurement Act of
1994 and 2000 amendments (Chapter 684 and
Chapter 383, respectively) require that they be
denied contracts which they would otherwise
obtain. Contact the NYS Department of Economic
Development, Division for Small Business, 30
South Pearl Street, Albany, New York 12245, for
a current list of jurisdictions subject to this
provision.
programming, engineering, environmental health
and mental health services, accounting, auditing,
paralegal, legal or similar services, then in
accordance with Section 163(4-g) of the State
Finance Law, the Contractor shall timely,
accurately and properly comply with the
requirement to submit an annual employment
report for the contract to SUNY, the Department
of Civil Service and the State Comptroller.
24. PURCHASES OF APPAREL AND
SPORTS EQUIPMENT. In accordance with State
Finance Law Section 165(7), SUNY may
determine that a bidder on a contract for the
purchase of apparel or sports equipment is not a
responsible bidder as defined in State Finance
Law Section 163 based on (a) the labor standards
applicable to the manufacture of the apparel or
sports
equipment,
including
employee
compensation, working conditions, employee
rights to form unions and the use of child labor; or
(b) bidder’s failure to provide information sufficient
for SUNY to determine the labor conditions
applicable to the manufacture of the apparel or
sports equipment.
25. PROCUREMENT LOBBYING. To the extent
this agreement is a “procurement contract” as
defined by State Finance Law Sections 139-j and
139-k, by signing this agreement the contractor
certifies and affirms that all disclosures made in
accordance with State Finance Law Sections 139j and 139-k are complete, true and accurate. In
the event such certification is found to be
intentionally false or intentionally incomplete, the
State may terminate the agreement by providing
written notification to the Contractor in accordance
with the terms of the agreement.
in accordance with the terms of the agreement, if
SUNY determines that such action is in the best
interests of the State.
27. IRAN DIVESTMENT ACT. By entering into
this Agreement, Contractor certifies in accordance
with State Finance Law §165-a that it is not on the
“Entities Determined to be Non-Responsive
Bidders/Offerers pursuant to the New York State
Iran Divestment Act of 2012” (“Prohibited Entities
List”) posted at:
http://www.ogs.ny.gov/about/regs/docs/ListofEntiti
es.pdf
Contractor further certifies that it will not utilize on
this Contract any subcontractor that is identified
on the Prohibited Entities List. Contractor agrees
that should it seek to renew or extend this
Contract, it must provide the same certification at
the time the Contract is renewed or extended.
Contractor also agrees that any proposed
Assignee of this Contract will be required to certify
that it is not on the Prohibited Entities List before
the contract assignment will be approved by the
State.
During the term of the Contract, should the state
agency receive information that a person (as
defined in State Finance Law §165-a) is in
violation of the above-referenced certifications,
the state agency will review such information and
offer the person an opportunity to respond. If the
person fails to demonstrate that it has ceased its
engagement in the investment activity which is in
violation of the Act within 90 days after the
determination of such violation, then the state
agency shall take such action as may be
appropriate and provided for by law, rule, or
contract, including, but not limited to, imposing
sanctions, seeking compliance, recovering
damages, or declaring the Contractor in default.
26. CERTIFICATION OF REGISTRATION TO
COLLECT SALES AND COMPENSATING USE
The state agency reserves the right to reject any
TAX BY CERTAIN STATE CONTRACTORS,
bid, request for assignment, renewal or extension
AFFILIATES AND SUBCONTRACTORS. To the
for an entity that appears on the Prohibited
extent this agreement is a contract as defined by
Entities List prior to the award, assignment,
Tax Law Section 5-a, if the Contractor fails to
renewal or extension of a contract, and to pursue
make the certification required by Tax Law
a responsibility review with respect to any entity
Section 5-a or if during the term of the contract,
that is awarded a contract and appears on the
the Department of Taxation and Finance or SUNY
23.
COMPLIANCE WITH CONSULTANT
Prohibited Entities list after contract award.
discovers that the certification, made under
DISCLOSURE LAW If this is a contract for
penalty of perjury, is false, then such failure to file
consulting services, defined for purposes of this
or false certification shall be a material breach of
requirement to include analysis, evaluation,
this contract and this contract may be terminated,
research, training, data processing, computer
by providing written notification to the Contractor
THE FOLLOWING PROVISIONS SHALL APPLY ONLY TO THOSE CONTRACTS TO WHICH A HOSPITAL OR OTHER HEALTH SERVICE FACILITY IS A PARTY
22. COMPLIANCE WITH NEW YORK STATE
INFORMATION SECURITY BREACH AND
NOTIFICATION ACT. Contractor shall comply
with the provisions of the New York State
Information Security Breach and Notification Act
(General Business Law Section 899-aa; State
Technology Law Section 208).
28. Notwithstanding any other provision in this contract, the hospital or other health service facility remains responsible for insuring that any service provided pursuant to
this contract complies with all pertinent provisions of Federal, state and local statutes, rules and regulations. In the foregoing sentence, the word "service" shall be construed
to refer to the health care service rendered by the hospital or other health service facility.
29. (a) In accordance with the 1980 Omnibus Reconciliation Act (Public Law 96-499), Contractor hereby agrees that until the expiration of four years after the furnishing of
services under this agreement, Contractor shall make available upon written request to the Secretary of Health and Human Services, or upon request, to the Comptroller
General of the United States or any of their duly authorized representatives, copies of this contract, books, documents and records of the Contractor that are necessary to
certify the nature and extent of the costs hereunder.
(b) If Contractor carries out any of the duties of the contract hereunder, through a subcontract having a value or cost of $10,000 or more over a twelve-month period,
such subcontract shall contain a clause to the effect that, until the expiration of four years after the furnishing of such services pursuant to such subcontract, the subcontractor
shall make available upon written request to the Secretary of Health and Human Services or upon request to the Comptroller General of the United States, or any of their duly
authorized representatives, copies of the subcontract and books, documents and records of the subcontractor that are necessary to verify the nature and extent of the costs of
such subcontract.
(c) The provisions of this section shall apply only to such contracts as are within the definition established by the Health Care Financing Administration, as may be
amended or modified from time to time.
EXHIBIT B
Designated Facilities and Services
Name of Permittee
_________________________________________________
The following facilities and services at The University at Albany are provided by the State University to
the above-named Permittee in accordance with the terms and conditions of this Agreement.
[Identify specific facilities to which Permittee is being given access, including ancillary supporting
facilities such as specific parking lots, accessory structures, rest rooms, locker rooms, hallway access,
cafeterias, etc.]
Facility
Date(s) of Use
Start/End Time
Dance studio
May 3-June 15
8-1:30
Racquetball Court
May 3-June 15
8-1:30
Recreational Turf 1
May 3-June 15
8-1:30
Locker rooms
May 3-June 15
8-1:30
Exhibit C
Costs and Services
Name of Permittee
________________________________________________
The Permittee agrees to compensate the University in the amount of
5950.00
____________*
for the use of the facilities described in
Exhibit B. This compensation was determined on the following basis:
Rental Fee schedule or estimate from:
Athletics ✔
Campus Recreation ✔
Campus Center
Classrooms
Empire Commons
Exterior Venues
Performing Arts Center
Residential Life
University Libraries
Other Department
* Support fees may be charged in addition to the facility rental cost.
Expenses may include but are not limited to staffing, signage, parking
extraordinary utility costs, custodial services, electrical or other shop
support and security. The University reserves the right to determine
whether an event will require University Police Department support.
Catering services and permission to bring in off campus food is
arranged through a separate contract with UAlbany Dining. Please
visit https://ualbanydining.com/catering/ for information
Exhibit D
Permittee Acknowledgement of Receipt of SUNY Child Protection Policies
Revocable Permit Issued to _____________________________________________
Acknowledges that on __________ it has received copies of the State University of New York policies
entitled: (1) Child Protection Policy; and (2) Policy on Mandatory Reporting and Prevention of Child
Sexual Abuse. _____________________________________
represents that it has reviewed said policies
and agrees to abide by their terms, including provisions requiring that actual and suspected physical abuse
and sexual abuse of a child be reported immediately to the campus University Police Department at 1400
Washington Avenue, University Police Building, Albany NY 12222 (518)442-3130.
______________________________________________
acknowledges that for all of its employees and
volunteers, and employees and volunteers of its sub-Permittees who shall enter upon University facilities for
purposes related to Covered Activity, Permittee has conducted (i) a search of the NY Sex Offender Registry;
and (ii) a search of the National Sex Offender Public website within the ninety (90) day period preceding its
use of University facilities and has retained the records of such search.
______________________________________________
acknowledges that any of its employees and
volunteers, and employees and volunteers of its sub-Permittees whose names appear on the NYS Sex Offender
Registry and/or the National Sex Offender Public Registry shall not participate in the Covered Activity in any
way.
PERMITTEE NAME
SIGN HERE
By:
Print Name:
Title:
Address:
Date Signed:
asdfas df adfas fsda fadf ACKNOWLEDGEMENT BY INDIVIDUAL State University of New York
Notary Acknowledgement STATE OF NEW YORK
COUNTY OF
ss.:
On this
day of
, 20
, before me personally came
, to me known and known to me to be the person
described in and who executed the foregoing instrument and he/she acknowledged to me that he/she
executed the same.
Notary Public
STATE OF NEW YORK
COUNTY OF
ss.:
ACKNOWLEDGEMENT BY UNINCORPORATED ASSOCIATION )
)
On this
)
)
day of
, 20
, to me known and known to me to be the person to me
known and known to me to be the person who executed the above instrument, who, being duly sworn by
me, did for himself/herself depose and say that he/she is a member of the firm of
______________________________________ and that he/she executed the foregoing instrument in the
firm name of
and that he/she had authority to
sign same, and he/she did acknowledge to me that he/she executed the same as the act and deed of
said firm of
, for the uses and purposes
mentioned therein.
Notary Public
ACKNOWLEDGEMENT BY CORPORATION STATE OF NEW YORK
COUNTY OF
ss.:
On this
day of
)
)
, 20
, to me known who duly being sworn, did depose and say that
he/she resides in ____________________________; that he/she is the
, the corporation described in and which
of
executed the foregoing instrument; that he/she knows the seal of said corporation; that the seal affixed
to said instrument is such corporate seal, that was so affixed by the order of the Board of Directors of
said corporation, and that he/she signed his/her name thereto by like order.
Notary Public
Child Protection Policy
1 of 6
http://www.suny.edu/sunypp/documents.cfm?doc_id=762
Policy Title:
Document Number:
6505
Category:
Legal and Compliance
Protection of Minors
Effective Date:
June 17, 2014
This policy item applies to:
State-Operated Campuses
Responsible Office:
University Counsel
Table of Contents
Summary
Policy
Definitions
Other Related Information
Procedures
Forms
Authority
History
Appendices
Summary
Individuals must conduct themselves appropriately with children who participate in University-related programs and
report instances or suspicion of physical or sexual abuse of children.
Policy
A. SUMMARY
Individuals must conduct themselves appropriately with children who participate in University-related programs and
report instances or suspicion of physical or sexual abuse of children.
B. POLICY
The State University of New York is committed to protecting the safety and well-being of children who participate in
University-related programs and activities, whether on or off campus, or utilize campus facilities for activities including,
but not limited to, sports camps, academic and personal enrichment programs and research studies.
C. DEFINITIONS
Covered Activity:
A program or activity sponsored or approved by the University or a University-affiliated
organization, or an activity conducted by a vendor, licensee or permittee for which a license or permit for use of
University facilities has been approved, occurring on or off campus, for the duration of which the responsibility for
custody, control and supervision of children is vested in the University, University-affiliated organization or the vendor,
licensee or permittee so approved. This policy is not applicable to university on-campus child care centers.
Covered Person:
A person who is responsible for the custody, control or supervision of children participating in
the Covered Activity and who is:
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(i)
an employee of the University or University-affiliated organization;
(ii)
a University student;
(iii)
a volunteer of the University or University-affiliated organization; or
(iv)
a vendor, licensee, permittee or other person, who is given permission to come onto campus or to
use University facilities for Covered Activities; or
(v)
an employee, agent or volunteer of (iv) above.
Child: An individual under the age of seventeen years, who is participating in a Covered Activity. The term “child”
shall not include a matriculated student of the University or a person accepted for matriculation.
Children’s Camp: A camp defined under New York Public Health Law §1392.
Physical Abuse: Physical contact with a child by a covered person which is intended to cause, or causes, pain or
physical injury, including punching, beating, shaking, throwing, kicking, biting and burning, or directing a child, outside
the norm of the supervised activity, to perform physical activity which is intended to cause physical injury.
Sexual Abuse: Engaging in a sexual offense with a child and/or encouraging or promoting sexual performance by a
child. Pursuant to the NYS Penal Law Articles 130, 263, and Sections 260.10 and 260.25, sexual offenses include:
sexual misconduct, rape, criminal sex acts, forcible touching, persistent sexual abuse, sexual abuse, aggravated
sexual abuse, course of sexual conduct against a child, facilitating a sex offense with a controlled substance, sexually
motivated felony, predatory sexual assault against a child, and sexual performance by a child. This also includes
Penal Law offenses relating to children including endangering the welfare of a child and unlawfully dealing with a child
in the first degree. Sexual performance by a child, as defined by the Penal Law, is any behavior which results in
touching of the sexual or other intimate parts of a child for the purpose of sexual gratification of the child and/or adult,
including touching by the child and/or adult with or without clothing, and all acts as defined by New York State Penal
Law Articles 130, 263 and Section 260.10.
Responsible University Official: The employee of the University or University-affiliated organization, who has been
designated by the Campus under Section G, Campus Responsibilities.
University-affiliated organization:
The Research Foundation for the State University of New York, campus
foundation, campus alumni association, campus auxiliary services corporation, or any other entity so designated by
the Chancellor or Campus President.
D. PROHIBITED CONDUCT
A Covered Person shall not:
1. Be alone with a child, unless the Covered Person is a relative or guardian of the child, unless one-on-one
contact is approved in accordance with a determination pursuant to Section G.2 of this policy. In no event shall
a Covered Person, who is not a relative or guardian of a child, be alone with the child in a rest room, locker
room, shower, sleeping area or vehicle.
2. Engage in physical abuse or sexual abuse of a child.
3. Engage in the use of alcohol or illegal drugs, or be under the influence of alcohol or illegal drugs during
Covered Activities.
4. Enable, facilitate or fail to address a child's use of alcohol or illegal/non-prescribed drugs.
5. Contact a child through electronic media, including social media, for the purpose of engaging in any prohibited
conduct, including sexual conduct.
6. Offer or make a gift to a child for the purpose of engaging in any prohibited conduct, including sexual conduct.
7. Release a child from a Covered Activity without a written authorization from the child’s parent or guardian.
E. REQUIRED CONDUCT
A Covered Person shall:
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1. Take all reasonable measures to prevent physical and sexual abuse of a child, including immediately removing
a child from potential physical abuse, sexual abuse or prohibited conduct as defined herein.
2. Report immediately any suspected physical abuse or sexual abuse of a child to the campus University Police
Department, and provide to the campus University Police Department a written report of suspected physical or
sexual abuse of a child. Other reporting requirements not addressed in this Policy may apply, such as the
obligations of mandated reporters under New York Social Services Law, who are required to report suspected
child abuse or maltreatment when they are presented with a reasonable cause to suspect such abuse or
maltreatment has occurred
3. Comply with the University’s Policy on Mandatory Reporting and Prevention of Child Sexual Abuse, Document
No. 6504 available on the University-Wide Policies and Procedures webpage.
4. Complete all required training developed pursuant to this Policy.
5. Wear and display prominently at all times during the Covered Activity a lanyard or other form of identification
that identifies the individual as having the responsibilities of a Covered Person.
F. RESPONSIBLE UNIVERSITY OFFICIAL
A Responsible University Official shall:
1. Confirm that the requirements of this Policy have been communicated to Covered Persons (i) – (iii) prior to the
commencement of a Covered Activity.
2. Confirm that New York Sex Offender Registry and National Sex Offender Public Registry searches (as
described in Campus Responsibilities, below) have been obtained and reviewed for Covered Persons (i) – (iii)
prior to the commencement of a Covered Activity.
3. Confirm that the completed Acknowledgement of the University’s Child Protection form (available in Exhibit D
of this policy) has been obtained from Covered Persons (iv) – (v) prior to the commencement of a Covered
Activity.
4. Immediately report allegations of physical abuse or sexual abuse of a child to the campus University Police
Department, and complete and provide to the campus University Police Department a written report for each
allegation of physical abuse or sexual abuse of a child. Other reporting requirements not addressed in this
Policy may apply, such as the obligations of mandated reporters under New York Social Services Law, who are
required to report suspected child abuse or maltreatment when they are presented with a reasonable cause to
suspect such abuse or maltreatment has occurred.
5. Notify and coordinate with appropriate campus offices to ensure that allegations of suspected physical abuse or
sexual abuse are investigated and addressed appropriately.
6. Confirm that required training on this Policy has occurred prior to the commencement of a Covered Activity for
all Covered Persons who are employees, volunteers, students or agents of the State University or a Universityaffiliated organization.
G. CAMPUS RESPONSIBILITIES
Each campus, System Administration, and University-affiliated organization shall develop procedures to:
1. Designate a Responsible University Official for each Covered Activity.
2. Determine on a limited basis that the first sentence of section D.1. of this Policy, which prohibits a Covered
Person from being alone with a child, shall not apply to certain Covered Activities when the pedagogical or
health-related nature of the Covered Activity requires such one-on-one contact with a child. Examples may
include tutoring, music lessons, speech therapy, and medical, dental or optical services.
3. Communicate the requirements of this Policy to Covered Persons (i) – (v).
4. By May 15, 2015 and biennially thereafter, provide for and require training on this Policy for all Covered
Persons who are employees, volunteers, students or agents of the State University or a University-affiliated
organization prior to the commencement of a Covered Activity
5. Obtain New York Sex Offender Registry and National Sex Offender Public Registry searches for Covered
Persons who are employees, volunteers, students or agents of the State University or a University-affiliated
organization and complete a review of such searches not more than ninety (90) days prior to the
commencement of a Covered Activity.
a. A search of the NY Sex Offender Registry means:
i. a search of the file of persons required to register pursuant to Article 6-C of the Correction Law
maintained by the NY Division of Criminal Justice Services pursuant to NY Correction Law §
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168-b for every level of sex offender (Level 1 through Level 3), which requires an email, CD or
hard copy submission of names and identifiers to DCJS as described on the DCJS website [url:
http://www.criminaljustice.ny.gov/nsor/800info_cdsubmit.htm]; and
ii. retention of the records of the results of such search. Note that an internet search alone will not
meet the requirements of this Policy.
b. A search of the National Sex Offender Public Registry means:
i. a search by first and last name of the National Sex Offender Public Website maintained by the
United States Department of Justice at this link: http://www.nsopw.gov/; and
ii. retention of the records of the results of such search.
6. Provide for the prompt investigation and preparation of written findings by the campus University Police
Department of reports of suspected physical abuse or sexual abuse, and if there is reasonable cause to believe
a crime has been committed, coordination by the campus University Police Department with other law
enforcement officials.
7. Provide a mechanism to report and respond to allegations of retaliation (as described below).
8. Retain documentation of the search results from the New York and National Sex Offender registries for Covered
Persons who are employees, volunteers, students or agents of the University or a University-affiliated
organization for six (6) years after the covered person has separated from employment.
H. RETALIATION
Retaliatory action against anyone acting in good faith, who has reported alleged physical abuse or sexual abuse in
accordance with this Policy, or who has been involved in investigating or responding to allegations of physical or
sexual abuse, or who has reported a failure to comply with this Policy, is a violation of this Policy. Retaliatory acts may
include, but are not limited to:
employment actions affecting salary, promotion, job duties, work schedules and/or work locations;
actions negatively impacting a student's academic record or progress; and
any action affecting the campus environment, including harassment and intimidation.
I. THIRD PARTY USE OF UNIVERSITY FACILITIES
The use of University facilities by vendors, licensees or permittees for commercial and non-commercial Covered
Activities shall be accomplished pursuant to a revocable permit. The following minimum terms shall be included in all
such revocable permits:
1. A specific definition of the areas accessible to the Covered Activity. For example, revocable permits for sporting
events held on athletic fields should include the athletic field, as well as any ancillary areas or structures where
minors will be permitted, such as adjacent grounds, parking lots, rest rooms, locker rooms, accessory
structures, etc.
2. A provision requiring insurance coverage in the types and amounts listed below, naming the University as an
additional insured, and requiring that evidence of such insurance be provided to the University within five (5)
business days of execution of the revocable permit or at minimum two weeks (14 days) prior to the scheduled
use of University facilities.
a. General Liability insurance two million dollars ($2,000,000) each occurrence and two million dollars
($2,000,000) in the aggregate;
b. New York State Workers’ Compensation insurance during the term of the revocable permit for the benefit
of permittee’s employees required to be covered under the NYS Workers’ Compensation Law.
c. For those instances in which a campus believes that the activity is so long or substantial and that the
obtaining of such insurance will not unduly preclude beneficial use of the campus’ facilities, the campus
should require additional insurance in the form of: Sexual Abuse and Molestation insurance, either under
the above-described general liability policy or in a separate policy, with coverage not less than one
million dollars ($1,000,000). Any insurance coverage for sexual abuse and molestation insurance written
on a claims made basis shall remain in effect for a minimum of six (6) months following the use of
University facilities.
3. If the Covered Activity is a Children’s Camp as defined in Section C of this policy, a provision requiring
permittee to provide the University with a copy of its camp operator permit issued by the New York State
Commissioner of Health, either upon execution of the permit or not later than two weeks (14 days) before the
scheduled use of University facilities.
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4. A representation and warranty from permittee that for all of its employees and volunteers, and employees and
volunteers of its sub-permittees, who shall enter upon University facilities for purposes related to Covered
Activity, permittee has conducted within the ninety (90) day period preceding the use of University facilities (i) a
search of the NY Sex Offender Registry; and (ii) a search of the National Sex Offender Public website.
5. A representation and warranty from permittee that for all Covered Activities: (i) it shall adhere to the American
Camp Association standards for minimum staff-to-child supervision ratios, minimum staff age and minimum staff
accreditation requirements (available at: http://www.acacamps.org/accreditation/stdsglance); and (ii) that the
overall supervisor for each Covered Activity is an adult with certification or documented training and experience
in the Covered Activity.
6. A representation and warranty from permittee that any transportation it provides for participating minors to and
from the University grounds shall conform to the American Camp Association’s transportation standards
(available at: http://www.acacamps.org/accreditation/stdsglance).
7. A provision requiring written acknowledgement from permittee that it has received a copy of the University’s
Child Protection Policy and agrees to abide by all of its terms, including its requirement that any suspected
physical or sexual abuse be immediately reported to the campus University Police Department.
J. CAMPUS POLICIES AND PROCEDURES
A campus may promulgate policies and procedures that supplement, and are no less stringent than, the policies and
procedures set forth herein.
Definitions
All definitions relevant to this policy can be found in the Policy section of this document, under section C.
State University of New York Policy No. 6504, Policy on Mandatory Reporting and Prevention Child Sexual Abuse,
2012.
Child Protection Policy – Guidance, prepared by the Office of General Counsel and the Compliance Office, sent via a
Memorandum to Presidents from Senior Vice Chancellor and General Counsel Bill Howard on July 24, 2014.
The purpose of this guidance document is to clarify specific topical areas of the Child Protection Policy (the
“Policy”) and its applicability in various circumstances. The guidance continues to be updated as new
questions arise related to the policy and its implementation.
Procedures
There are no procedures relevant to this policy.
Forms
There are no forms relevant to this policy.
Authority
NY Education Law Article 8, § 355 (Powers of Trustees).
History
State University of New York Board of Trustees’ Resolution 2014-___, Child Protection Policy, adopted June 17, 2014
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Appendices
Revocable Permit - Use of University Facilities for Covered Activities Under the State University of New York Child
Protection Policy (includes Exhibits B, C & D) - Revocable Permit - Use of University Facilities for Covered Activities
Under the State University of New York Child Protection Policy (includes Exhibits B, C & D)
Exhibit A - Standard Contract Clauses State University of New York - Exhibit A
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Policy on Mandatory Reporting and Prevention of Child Sexual Abuse
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Policy Title:
Document Number:
6504
Category:
Facility Management / Safety
Legal and Compliance
Protection of Minors
Effective Date:
December 17, 2012
This policy item applies to:
State-Operated Campuses
Responsible Office:
University Counsel
Table of Contents
Summary
Policy
Definitions
Procedures
Forms
Authority
History
Appendices
Summary
This Policy places an affirmative obligation upon all State University of New York employees, students, and volunteers
to report child sexual abuse that occurs on campus or off campus at University-sponsored events to the appropriate
authority or authorities.
This policy also requires that relevant employees and students be trained on recognizing child sexual abuse crimes
and that there is an obligation to report such abuse if it is witnessed.
Policy
Any employee or student of or volunteer for the State University of New York who witnesses or has reasonable cause
to suspect any sexual abuse of a child occurring on State University property or while off campus during official State
University business or University-sponsored events shall have an affirmative obligation to report such conduct to the
relevant University Police Department immediately. Such report should include the names of the victim and assailant
(if known), other identifying information about the victim and assailant, the location of the activity, and the nature of the
activity. Upon receiving such a report, the applicable University Police Department shall promptly notify the
Commissioner of University Police at SUNY System Administration who shall report such incidents to the Chancellor
for periodic reporting to the Board of Trustees.
In addition, to aid in the prevention of crimes against children on property of the State University of New York and/or
during official State University business at events sponsored by the State University of New York, relevant employees
should be trained on the identification of such crimes and proper notification requirements. Vendors, licensees or
others who are given permission to come onto campus or to use University facilities for events or activities that will
include participation of children shall ensure that they have in place procedures for training, implementation of
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applicable pre-employment screening requirements and reporting of child sexual abuse.
For purposes of this policy, the applicable definitions of child sexual abuse are those used in the NYS Penal Law in
Articles 130 and 263 and Section 260.10 and “child” is defined as an individual under the age of 17.
Definitions
Definitions for purposes of this policy are based on New York State Penal Law
New York State Penal Law
New York State Penal Laws, Article 130.
Other link to NYS Penal Law, Article 130.
New York State Penal Law, Article 263.
New York State Penal Law, Article 263 Definitions.
New York State Penal Law, Article 260.1.
Other link to NYS Penal Law, Article 260.1.
There is no related information relevant to this policy.
Procedures
There are no procedures relevant to this policy.
Forms
There are no forms relevant to this policy.
Authority
NY Education Law Article 8, § 355 (Power of Trustees).
History
State University of New York Board of Trustees’ Resolution 2012-094, Mandatory Reporting and Prevention of Child
Sexual Abuse, adopted December 17, 2012.
Memo to Presidents dated January 24, 2013 from the Executive Deputy General Counsel.
Appendices
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New York State Penal Law
New York State Penal Laws, Article 130.
New York State Penal Law, Article 263 Definitions.
11/5/2014 4:55 PM
Foundation Board
Account balances as of January 19, 2016
Checking Account- $8,390.47
Savings Account- $208,401.60
Notable Contributions
Dale Thuillez
Jim Baldwin
Specialty Silicone Products
2015-16 Legislative Outreach Update
•
December meeting with Governor’s Division of Budget staff
•
•
•
Assembly members John McDonald and Patricia Fahy
Congressman Chris Gibson
March 8th TVHS Lobby Day
1
Business Alliance
• John Yagielski presentation-January meeting
• Sub-committee meetings-updates
– Emphasize STEM
– Define Success Measures
– Communication Shift
• I Term tours/placements – Freshman & Sophomores
–
–
–
–
–
Adirondack Studios
SUNY Center for International Development
The Arts Center of the Capital Region
The Watervliet Arsenal
NYS Department of Agriculture & Markets
2
REGULAR MEETING – November 18, 2015
A Regular Meeting of the Tech Valley Regional Technology Institute (Tech Valley High School), a joint
venture of the Board of Cooperative Educational Services of Albany-Schoharie-Schenectady-Saratoga
Counties, 900 Watervliet-Shaker Road, Albany, New York, and the Board of Cooperative Educational
Services of Rensselaer-Columbia-Greene Counties, 10 Empire State Boulevard, Castleton, New York, was
held on November 18, 2015 at the Tech Valley High School, SUNY College of Nanoscale Science and
Engineering, 246 Tricentennial Drive, Albany, New York 12203. The meeting was called to order at 6:18
p.m. by Vice President Bradt.
PRESENT
ABSENT
GUESTS
John Bergeron
Jeff Bradt
Edward Brooks
John Hill
Marilyn Noonan
Carol Orvis
Charles Dedrick, Dist. Supt.
Gretchen Wukits, Clerk of the Board
Kevin Kutzscher
Lynne Lenhardt
John Phelan
Paul Puccio
Gladys Cruz, Dist. Supt.
James Church
Meghan Heimroth
Heather Nellis
Matthew Sloane
Lynne Wells
TVHS Parent
STAFF
James Niedermeier
Denise Zieske
Vice President Bradt led the Pledge of Allegiance.
PLEDGE OF
ALLEGIANCE
Vice President Bradt noted the inclusion of an addendum at the Board members’ AGENDA
places. It was moved by Mr. Brooks and seconded by Dr. Bergeron to approve
the agenda with the addendum. The motion passed unanimously.
It was moved by Mrs. Orvis and seconded by Dr. Bergeron to accept the
MINUTES
September 24, 2015 Reorganization Meeting and the September 24, 2015 Board
Meeting Minutes. The motion passed unanimously.
It was moved by Dr. Bergeron and seconded by Mrs. Orvis to approve the
following:
246 Tricentennial Drive • Albany, NY 12203
Phone: 518.862.4960 • Fax: 518.437.8677
www.techvalleyhigh.org
PERSONNEL
CONSIDERATIONS
(Resignation)
Regular Meeting – November 18, 2015
Page 2
RESOLVED: that upon joint recommendation of the District Superintendents
of Questar III and Capital Region BOCES, the resignation of Denise Zieske,
Business Partnership Coordinator, be accepted effective November 30, 2015.
Ms. Zieske expressed her thanks to the Board for their support and said she
would miss the students and staff at TVHS. She noted that in her new position
at Schenectady Community College, she would be taking the place of someone
who had served on the Business Alliance. She was optimistic that her future
responsibilities would connect with TVHS.
Mrs. Noonan recommended that “with regret” be added to the resolution.
Dr. Charles Dedrick, District Superintendent, Capital Region BOCES, shared
the praise of Dr. John McDonald, NYS Assemblyman, for the commitment of
Ms. Zieske to TVHS. Dr. Dedrick requested the following resolution be
adopted:
of Questar III and Capital Region BOCES, the resignation of Denise Zieske,
Business Partnership Coordinator, be accepted, with regret, and with thanks on
behalf of the Board, administration and students of TVHS, effective
November 30, 2015.
It was moved by Dr. Bergeron and seconded by Mrs. Orvis to approve the
resolution. The motion passed unanimously.
of Questar III and Capital Region BOCES, the following per diem substitutes
listed below be jointly appointed, with effective dates as noted.
Teacher
Rate
Effective Dates
James Foody
Karen Kirstein
Frank Russo
Amy Schrom
$95/day
$95/day
$95/day
$95/day
10/1/15–6/30/16
10/1/15–6/30/16
10/1/15–6/30/16
10/1/15–6/30/16
(Appointments)
The motion passed unanimously.
It was moved by Mr. Brooks and seconded by Dr. Bergeron accept the
September 11, 2015 through October 30, 2015 Internal Claims Auditor Report
as submitted. The motion passed unanimously.
INTERNAL
CLAIMS
AUDITOR
REPORT
It was moved by Mr. Brooks and seconded by Dr. Bergeron to accept the
Treasurer’s Reports for the periods ending September 30, 2015 and October 31,
2015 as presented. The motion passed unanimously.
TREASURER’S
REPORTS
Page 3
It was moved by Mr. Brooks and seconded by Dr. Bergeron to approve the
appointment of the following Business Alliance Members for the terms as
follows. The motion passed unanimously.
BUSINESS
ALLIANCE
MEMBERSHIP
Name
Company
Term Expires
(Appointments)
Miriam Dushane
Managing Director
Linium
June 30, 2018
Dr. Seema Rivera
Assistant Professor
STEM Education
Union Graduate College
June 30, 2015*
*Sharing a seat with Catherine Snyder, Associate Dean, Union Graduate College
Mr. James Niedermeier, Principal and Chief Academic Officer, began his report PRINCIPAL’S
by highlighting four significant items. He started by explaining the difference
REPORT
between last year’s program at TVHS and program offered this year. He
provided details about the second year New Visions STEM program at CNSE.
Mr. Niedermeier stated five students are participating and attend a half day at
CNSE and a half day at TVHS. He outlined the college credits the students
will earn upon completion of the program. Dr. Dedrick emphasized that this
program fulfills the vision of TVHS. Dr. Bergeron asked who is providing the
microbiology instruction. Mr. Niedermeier responded it would be done through
projects with Dr. Murphy at CNSE. He continued with an overview of the
Computer Science proposal with Siena College. The third area of the Principal’s
Report focused on the process of reporting and sharing of student data with staff
and its subsequent analysis--Data Driven School Improvement. Details were
provided regarding the use of this analysis to assist at-risk students.
Mr. Neidermeier concluded his report with a comparison and discussion
of Project versus Problem Based Learning. Dr. Bergeron conveyed his
thanks for the comprehensive report. Dr. Dedrick commended Mr. Neidermeier
for his report and the Board concurred.
Mr. James Church, Director of Strategic Planning Initiatives, Questar III
DEVELOPMENT
BOCES, began the Advancement Activity Report by highlighting notable
REPORT
contributions, among them the $100,00 donation from former state Senator Joe
Bruno for college credit courses and faculty staff development. Dr. Bergeron
commented that there appeared to be a lot of flexibility within the donation.
Mr. Church continued by stating that the Bechtel donation would contribute to
the Robotics Program. He provided an overview of the 2015-16 legislative
outreach activity. He drew the Board’s attention to the Honor Wall and
installation of room plaques. Mr. Church also shared an update on discussions
with SUNYA for physical education space. He stated it is expected space will
be available from mid-April through mid-June, with the possibility for space full
time next year. He also provided an explanation of the accounting of funds
through the Foundation Board. Mrs. Orvis commented that the report was very
exciting.
Page 4
Ms. Denise Zieske, Business Partnership Coordinator, reported that the January
meeting of the Business Alliance will focus on curriculum. She highlighted
dedication of two plaques on the Honor Wall. Ms. Zieske continued by
providing details on the opportunities for I-Term. Mrs. Noonan emphasized the
importance of all students being exposed to everything. Mrs. Orvis stated the
process is exciting for students. Ms. Heather Nellis, the new Communications
Specialist at TVHS, was introduced.
BUSINESS
PARTNERSHIP
REPORT
Dr. Dedrick noted that the date of the March meeting, March 21, is the Thursday DISTRICT
before Good Friday. He suggested rescheduling the meeting in order to
SUPERINTENDENTS’
accommodate faith observances. The Clerk of the Board will survey Operating REPORT
Board members to determine an alternate date. In response to a question raised
by Dr. Bergeron, Dr. Dedrick asked the Board whether there is a need to meet
more frequently. Dr. Bergeron acknowledged that the Enewsletters from
Mr. Niedermeier are helpful. It was agreed that there would be a discussion
at the next meeting about the possibility of receiving the Principal’s and
Treasurer’s Reports monthly, as well as additional information updates.
Mrs. Noonan asked about the status of the Chinese Exchange Program.
Mr. Niedermeier indicated he had discussed the program with the Foundation
Board and that TVHS students would be traveling to China next year.
Mr. Brooks noted the importance of financial data regarding securing students
for TVHS.
BOARD
DISCUSSION
The following items are follow-up items for the next meeting.
SUMMARY
ACTIONS
-
Possibility of more frequent Board meetings
It was moved by Dr. Bergeron and seconded by Mr. Brooks to adjourn the
meeting at 7:32 p.m. The motion passed unanimously.
January 20, 2016
Date
Gretchen E. Wukits
Clerk of the Board
ADJOURNMENT
Principal’s Report
January 2016
●
●
●
●
PSAT Results
College @ TVHS Update
Info Sessions
Information for upcoming
Events
○ Regents Exams
○ Chinese Exchange
○ I-Term
PSAT Results
320-519 520-719 720-919
0
0
920-1119
1120-1319
1320-1520
18
11
2
5
Median Average Score: 1045
160-259
260-359
360-459
460-559
560-659
660-760
EBRW
0
0
6
12
16
2
Math
0
2
6
20
6
2
Median Average EBRW: 546
Median Average Math: 509
College @ TVHS Update
●
●
●
●
●
●
Inventing America
○
○
2 semesters of American History At HVCC
19 students enrolled for credit
○
○
2 semesters of Algebra
9 students enrolled for credit
○
○
1 semester of college stats
3 students enrolled currently
○
6 currently enrolled
○
○
One class additional meeting per week
14 enrolled
○
○
Includes Calc, Psych, and Chem
6 currently enrolled
A2 & Trig
Statistics
Other HVCC Online Courses
AP Biology
Other AP
Info Sessions
●
●
●
●
●
●
●
●
Menands School Fair: January 12
TVHS: January 13 (34)
Schoharie: January 14 (10)
Cairo-Durham Tech/FACS: January 19
Wynantskill School Fair: January 20
Hudson: January 20
TVHS: February 1
TVHS:February 4
Regents Exams next week
● Collaborative grading with
Guilderland
● 1-Physics
● 1-CC ELA*
● 6-Geom
● 2-CC Alg*
● 7-A2 Trig
Chinese Exchange
● January 31-February 4
● Reception at TVHS on 1/31
● Four students being hosted by
TVHS students (Schodack &
Guilderland also hosting)
● Final day at TVHS/Suny PI
I-Term
Freshmen and Sophomores
● Interviewing person in field of choosing
● Attend one field trip
■ Watervliet Arsenal/Solid Sealing
Technology
■ SUNY Center for International
Development
■ Cap Region Arts Center Arts Center
■ New York State Agriculture and
Markets
■ Adirondack Studio
I-Term
●
●
Juniors
○ Either DIY or
○ Extreme Exposure to
■ Albany Med
■ EYP
■ Unity House
■ WMHT
■ Momentive
Grades 9-11 Speakers
■
■
■
■
■
■
Jim Olson - GE
Annmarie Lanesey - Greane Tree
Madeline Kennedy - UAlbany
Ric Orlando - New World Home Cooking
Susan Bardack-Buzz Media
Jacques Bastien - Boogie
I-Term
TECH VALLEY REGIONAL HIGH SCHOOL
CHECKING ACCOUNT
MONTH OF DECEMBER 2015
Cash Ba lance as of: November 30 1 2015
General Fund - First Niagara
Special Aid Fund - First Niagara
101,745.03
(65,519.04)
16,268.81
165,881 .68
T&A Fund - First Niagara
Capital Fund - First Niagara
TOTAL BEGINNING CASH:
$
RECEIPTS:
Trust & Agency Fund - First Niagara
Interest on Investments & Savings
218,376.48
136,021.00
3,106.78
2.77
TOTAL RECEIPTS:
139,130.55
DISBURSEMENTS:
(126,756.53)
(24,770.64)
11 1,561 .67)
11 63,088.64)
TOTAL DISBURSEMENTS:
Cash Ba lance as of: December 31 1 2015
111,012.27
(90,289.68)
19,375.59
154,320.01
TOTAL ENDING CASH:
$
194,418.19
$
208,613.03
BANK BALANCES
Balance per First Niagara Bank Statement:
Less: Outstanding Checks- First Niagara Checking
$
(14,194.84)
(14,194.84)
Add : Deposits in Transit
TOTAL
$
$
194,418,19
TECH VALLEY HIGH SCHOOL
CONSOLIDATED REVENUE STATUS REPORT
as of 12/31/2015
Original Estimate
Anticipated Revenues
Tuition A455-5870
Special Education Billing
Legislative Grant 2015/2016 F904
Adjustments
YearRio·Daie
Current Estimate
Revenues
Anhclpated
Balance
Designated Prior Year Fund Balance
Miscellaneous
Interest Income
1,596 ,651 .00
167,041 .00
460 ,666.00
0.00
80,451 .00
0.00
500.00
36,810.00
0.00
0.00
16,402 .15
0.00
4,306.62
0.00
1,633,461 .00
167,041.00
460,666.00
16,402.15
80,451 .00
4,306.62
500.00
653,385.20
0.00
0.00
16,402 .15
0.00
4,306.62
40.94
980,075.80
167,041.00
460,666 .00
0.00
80,451 .00
0.00
0.00
Total Anticipated Revenues
2,305 ,309.00
57,518.77
2,362,827 .77
674 ,134.91
1,688 ,233.80
Encumbrances carried over from prior year
HIGHLIGHTS/CHANGES
TUITION A455-5870 - As of the start of school , 127 students attended Tech Valley High School. Two students are from Hunter-Tannersville CSD , and one
student is from Fonda-Fultonville CSD, both of which requ ire a separate contract invoice to the local BOCES.
ENCUMBRANCES - This includes funds carried over from the prior fiscal year that will cover anticipated ancillary costs associated with UAlbany
at SUNY East Campus .
MISCELLANEOUS - These revenues are a combination of professional development services, study tours, and E-Rate refund. This also includes
revenue received from school districts that are being charged for a 1:1 TA for student(s) that require one. This revenue directly offsets the
expenditures associated with having the TA's on staff.
LEGISLATIVE GRANT - Awaiting final approval for 2015-2016 Aid to Localities Grant
CONSOLIDATED BUDGET STATUS REPORT
as of 12131/2015
Description
150 CERTIFIED SALARIES
TEACHER SALARIE S
ADMINISTRATIVE SALARIES
150 Subtota l Certified Salaries
160 SUPPORT SALARIES
160 Subtotal Support Salaries
200 EQUIPMENT
200 Subtotal Equipment
300 SUPPLIES & MATERIALS
GENERAL SUPPLIES
SUBSCRIPT & PERIODICALS
TEXTBOOKS
COMPUTER SOFTWARE PURCH
CAFETERIA (FRL)
300 Subtota l Supplies & Materials
400 CONTRACTUAL & OTHER
TELEPHONE
DATA COMMUNICATIONS
LEASE PAYMENTS
INSURANCE
EQUIP RENTALS & LEASES
POSTAGE
TRAVEL-IN DISTRICT
CONFERENCE & OTHER TRAVEL
PRINTING & COPYING
ASSOC DUES & MEMBERSHIPS
ADMISSIONS (FIELD TRIPS)
TRANSPORTATION
WRKSHP RELATED COSTS
OTHER MISC EXPENSE
400 Subtotal Contractual & Other
Initial Budget
Adjustments
Current Budget
Year-to-Date
Expenditures
Encumbrances
Outstanding
Unencumbered
Balance
933 ,180.00
126,334 .00
1,059,514.00
0.00
0 .00
0.00
933 ,180.00
126,334 .00
1,059,514.00
465 ,313 .02
64 ,145.89
529,458.91
492,466 .73
55 ,000.01
547,466.74
(24 ,599.75)
7,188 .10
(17 ,411.65)
180,327.00
0.00
180,327.00
70,822.04
43,612.31
65,892.65
56,515.00
2,973.79
59,488.79
52,758.40
6,730.39
0.00
18,821 .00
1,050.00
2,525.00
12 ,800.00
24 ,800.00
59,996.00
236.44
(400 .00)
219.40
3 ,948 .96
0 .00
4,004.80
19,057.44
650.00
2,744.40
16,748.96
24 ,800.00
64,000.80
15,545 .70
0.00
2,399.99
7,833 .96
20,560 .59
46,340.24
1,988 .59
0 .00
0 .00
0 .00
394.82
2,383.41
1,523.15
650.00
344 .41
8 ,915 .00
3 ,844.59
15,277.15
8 ,836.00
30 ,938.00
71,400.00
26 ,265 .00
8,488 .00
1,870 .00
4,275 .00
14.500 .00
3,550 .00
13,791 .00
2,040 .00
58 ,360 .00
5.555 .00
4.600 .00
254,468.00
0 .00
(921 .84)
0 .00
0.00
0 .00
0 .00
0 .00
6 ,504 .19
0 .00
0 .00
0 .00
0.00
2,715 .00
8.836 .00
30,016.16
71 ,400 .00
26,265 .00
8,488 .00
1,870.00
4,275.00
21 ,004 .19
3,550 .00
13,791 .00
2,040 .00
58 ,360.00
8 ,270 .00
--.1,626 .21
259,791.56
3.835.85
8,235.25
38,014.44
4,436.00
364 .11
720 .34
287 .19
19,780.83
563.08
11 ,925 .00
620.00
7,603.56
(11 ,511 .00)
0.00
84,874.65
4.063.15
13.631.48
25,342 .96
21 ,061.00
0.00
19.37
159.75
900.82
2,977.58
0.00
0.00
39 ,396 .44
14,556.00
0.00
122,108.55
937 .00
8,149.43
8,042 .60
768.00
8 ,123.89
1,130.29
3,828 .06
322 .54
9.34
1,866.00
1,420.00
11,360.00
5 ,225.00
1,626.21
52,808.36
(~329)
5,323.56
CONSOLIDATED BUDGET STATUS REPORT
as of 12/31/2015
Description
440 CONTRACTED PROFESSIONAL SERVICES
CONSULTNTS & OTH PERS SRV
440 Subtota l Contracted Professional Services
490 SERVICES FROM SCH DIST & BOCES
BOCES--TUIT ION
BOCES/SCH DST-OTHER SRV
490 Subtotal Services From 5ch Dist & eDCES
800 EMPLOYEE BENEFITS
HEALTH INSURANCE
EMPLOYEES' RETIREMENT
TEACHERS' RETIREMENT
SOCIAL SECURITY
UNEMPLOYMENT INSURANCE
WORKERS' COMPEN SATION
DENTAL INSURANCE
EMP LOYEE BENEFITS
800 Subtotal Employee Benefits
TOTAL CURRENT EXPENDITURES BUDGET
Initial Budget
Adjustments
Current Budget
Year-to-Date
Expenditures
Encumbrances
Outstanding
Unencumbered
Balance
12,000.00
12,000.00
4 ,100.00
4,100.00
16,100.00
16,100.00
10,500.00
10,500.00
0.00
0.00
5,600.00
5,600.00
43,200.00
23,173.00
66,373.00
0.00
0.00
0.00
43 ,200.00
23,173.00
66,373.00
18,880.00
4,84 1.46
23,721.46
24 ,320.00
13,239.84
37,559.84
0.00
5,091.70
5,091.70
283,502 .00
37,347.00
142,485.00
94 ,9 19.00
6,179.00
24,7 16.00
11,520.00
15,448.00
616,116.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
283,502 .00
37,347.00
142,485.00
94 ,919.00
6,179.00
24,7 16.00
11 ,520 .00
15,448.00
616 ,116 .00
103,604.88
16,490.00
67 ,826.57
44 ,177.82
3,001 .39
20 ,610.00
3,302 .32
3,979.99
262,992.97
100,990.98
10,945.48
72,158.90
45,2 17.61
2,955.45
4 ,106.00
3,066.40
3,932.64
243,373.46
78 ,906.14
9,911.52
2,499.53
5,523 .57
222.16
0.00
5,151 .28
7,535.37
109,749.57
2,305,309.00
16,402.15
2,321,711.15
1,081,468.67
1,003,234.70
237,007.78
Note: Adjustments of 516 ,402 .15 are related to encumbrances carried over from prior year.
2015-2016 BUDGET
as of December 31, 2015
Presented on the Accrual Basis
ACTUAL
APPROVED
ACTUAL
RESULTS
201412015
BUDGET
201512016
BUDGET
201512016
REVENUES
Estimated Number of Students
Tuition
135
142
123
1,586,545
1,596,651
167,041
80,451
460,666
1,633,46 1
167,041
16,402
80,451
460,666
500
4,307
500
2,305,309
2,362,828
Special Education Billing
Miscellaneous Revenue
Interest Income
24,931
164,088
222,469
92,244
56,005
336
TOTAL REVENUES
2,146.618
Encumbrances carried over from Prior Year
Assigned Balance
legislative Grant #1
Tech Valley High School Foundation
2015-2016 BUDGET
RESULTS
APPROVED
BUDGET
ACTUAL
BUDGET
201412015
2015/2016
2015/2016
ACTUAL
EXPENSES
ADMINISTRATIVE
Personnel
Administrative Salaries
Support & Clerical Salaries
Fringe Benefits
180,591
192,323
131 ,307
504,221
126,334
144,827
141,776
412,937
126,334
144,827
141,776
412,937
1,421
3,402
4,900
3,487
317
21 ,826
171
35 ,524
3,550
5,555
4,600
7,500
1,050
24,800
1,365
48,420
3,550
8,270
1,626
9,814
650
24,800
1,365
50,075
150
1,764
4,500
1,822
800
38 ,716
800
11,383
19,914
4,715
30 ,100
11 ,000
4,566
130,230
2,791
8,488
4,500
4,275
800
26,265
1,683
14,138
29,255
3,933
12,000
11 ,000
5,300
124,428
2,792
8,488
6,108
4,275
800
26,265
1,683
14,138
28,333
3,933
16,100
11 ,000
6,935
130,850
Telecommunications & Data Delivery
Cleaning/Ancillary Lease costs
5,864
98 ,979
104,843
8,836
71,400
80 ,236
8,836
71,400
80,236
TOTAL ADMIISTRATIVE
774,818
666,022
674,098
Materials & Supplies
Printing & Copying (Recruitment)
General Supplies
Miscellaneous
Software licenses
Subscriptions & Period icals
Meeting Expenses/Food & Grocery
Postage
Contractual
Association Dues
Equipment & Rentals (including copier)
Staff Development & Conferences
Mileage & Travel
Copier Supplies
Insurance
Hosted Email
Website & Internet Maintenance (eR B)
Equipment Maintenance
Questar III : Health & Safety , Synervoice , & Subfinder
Funding Initiatives
New Tech Network
Financial Software
Occupancy
2015-2016 BUDGET
RESULTS
ACTUAL
APPROVED
BUDGET
BUDGET
ACTUAL
201412015
201512016
201512016
INSTRUCTIONAL
Personnel
Instructional Salaries
Instructiona l Support Salaries
Substitute Teacher Salaries
Fringe Benefits
855,472
33,716
19,294
409,071
1,317,553
921 ,180
35,500
12 ,000
475,258
1 ,443 , ~38
921 ,180
35,500
12,000
474 ,340
1,443,020
99,149
55,000
1,515
56,515
57,974
1,515
59,489
18,027
150
1,923
20,100
17,102
505
2,525
20,132
18,257
505
2,744
21 ,506
23,717
25,245
20,764
691
7,518
77,935
18,360
40,000
48,302
2,040
10,000
118,702
18,360
40 ,000
48 ,302
2,040
14,896
123,598
TOTAL INSTRUCTIONAL
1,514,737
1,639,287
1,647,613
TOTAL PROGRAM COSTS
2,289,555
2,305,309
2,321,711
Equipment
92 ,244
6,905
Science Equipment & Materials; Computers - TVH Fdn
Equipment
Furniture
Materials & Supplies
Supplies
Postage
Textbooks
Contractual
Transportation
Physical Education-Related Expenditures
On li ne Tuition
Admissions
Staff Development & Conferences
COST PER STUDENT
$
16,960
$
SURPLUS OR (DEFICIT)
$
26,772
$
16,235
"Expenditures increased over the budgeted amount due to the TA's that were hired since the beginning of the school year.
$
18,876
$
41,117
TECH VALLEY REGIONAL HIGH SCHOOL
CHECKING ACCOUNT
MONTH OF NOVEMBER 2015
Cash Balance as of: October 31! 2015
Special Aid Fund· First Niagara
232,027.79
(40,748.40)
12,844.19
174,581.68
TOTAL BEGINNING CASH:
$
378,705.26
RECEIPTS :
Interest on Investments & Savings
46 ,395.33
3,424.62
5.91
49 ,825.86
TOTAL RECEIPTS :
DISBURSEMENTS:
(176,684.00)
(24,770.64)
(8,700.00)
(210.154.64)
TOTAL DISBURSEMENTS:
Cash Balance as of: November
3~.
2015
101 ,745.03
(65 ,519.04)
16,268.81
165,881 .68
TOTAL ENDING CASH:
s
218,376.48
$
241 ,473. 10
BANK BALANCES
Balance per First Niagara Bank Statement:
Less: Outstanding Checks- First Niagara Checking
(23,096.62)
$
(23,096.62)
Add : Deposits in Transit
$
s
TOTAL
7
\
Pre;;aredB
218,376.48

AFRIM`S SPORTS, INC. - Tech Valley High School

Transcription

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