Fiscal Year 2003

Transcription

Fiscal Year 2003

County of McHenry, Illinois
Comprehensive Annual Financial Report
Year ended November 30, 2003
Prepared by the County Auditor’s Office:
Ruth Rooney, County Auditor
Pam Palmer, Deputy Auditor
Jane Wacker, CPA, Chief Accountant
INTRODUCTORY SECTION
Table of Contents
Introductory Section
Table of Contents
Officers and Officials
Letter of Transmittal
Certificate of Achievement for Excellence in Financial Reporting
Organization Chart
Financial Section
Independent Auditor’s Report
Management’s Discussion and Analysis
Basic Financial Statements
Government-wide Financial Statements
Statement of Net Assets
Statement of Activities
Fund Financial Statements
Balance Sheet – Governmental Funds
Reconciliation of the Balance Sheet - Governmental Funds to
the Statement of Net Assets
Statement of Revenues, Expenditures, and Changes in
Fund Balances – Governmental Funds
Reconciliation of Statements of Revenues, Expenditures and Changes in
Fund Balances of Governmental Funds to the Statement of Activities
Statement of Net Assets – Proprietary Funds
Statement of Revenues, Expenses, and Changes in Net Assets –
Proprietary Funds
Statement of Cash Flows – Proprietary Funds
Statement of Fiduciary Net Assets – Agency Funds
Notes to Basic Financial Statements
Required Supplementary Information (Unaudited)
Schedules of Revenues, Expenditures, and Changes in Fund Balance –
Budget and Actual
General Fund
Motor Fuel Tax Fund
County Option Motor Fuel Tax Fund
County Mental Health Fund
Illinois Municipal Retirement Fund
Analysis of Funding Progress
Employer Contributions
Notes to the Required Supplementary Information
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Page(s)
i – iv
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1–2
3 – 12
13 – 14
15 – 16
17 – 18
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Table of Contents (Continued)
Page(s)
Financial Section (Continued)
Supplemental Data (Combining Statements and Schedules, Budgetary Schedules,
and Schedules of Capital Assets Used in the Operation of Governmental Funds)
Governmental Funds:
General Fund
Schedule of Revenues – Budget and Actual
Schedule of Expenditures – Budget and Actual
by Function and Object
Combining Balance Sheet – Nonmajor Governmental Funds
Combining Statement of Revenues, Expenditures, and Changes in
Fund Balances – Nonmajor Governmental Funds
Combining Balance Sheet – Nonmajor Special Revenue Funds
Fund Balances – Nonmajor Special Revenue Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances –
Budget and Actual - Nonmajor Special Revenue Funds
Veterans’ Assistance Commission Bus Fund
Veterans’ Assistance Commission Fund
Social Security Fund
County Highway Fund
Matching Fund
County Bridge Fund
Tuberculosis Care and Treatment Fund
Maintenance and Child Support Collection Fund
County Clerk Automation Fund
Recorder Automation Fund
Animal Shelter Fund
County Treasurer Automation Fund
Job Training Fund
Law Library Fund
Mental Health Capital Development Fund
Mental Health Grant Fund
Circuit Court Document Storage Fund
Probation Service Fee Fund
CDBG/HOME Fund
Dental Care Clinic Fund
Circuit Court Automation Fund
Illinois Criminal Justice Authority Fund
Veterinary Capital Fund
EMDT Fund
Treasurer’s Passport Services Fund
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64 – 67
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Page(s)
Supplemental Data (Continued)
Governmental Funds (Continued):
Budget and Actual – Nonmajor Special Revenue Funds (Continued)
Valley Hi Donations Fund
DUI Conviction Fund
Geographic Information Systems Fund
Revolving Loan Fund
Health Scholarship Fund
Combining Balance Sheet – Nonmajor Debt Service Funds
Fund Balances – Nonmajor Debt Service Funds
Fund Balances – Budget and Actual – Nonmajor Debt Service Funds
Series 2001 Certificate Fund
Series 2001-A Certificate Fund
Series 2002 A/B Certificate Fund
Public Building Commission Debt Fund
Combining Balance Sheet – Nonmajor Capital Projects Funds
Fund Balances – Nonmajor Capital Projects Funds
Fund Balances – Budget and Actual - Nonmajor Capital Projects Funds
County Mental Health Board Facility Project Fund
County Administration Building Project Fund
Combining Balance Sheet – Nonmajor Permanent Funds
Fund Balances – Nonmajor Permanent Funds
Fund Balances – Budget and Actual – Permanent Funds
Working Cash No. 1 Fund
Proprietary Funds:
Schedule of Operating and Nonoperating Revenues, and
Operating Expenses – Budget and Actual
(Budgetary Basis) – Enterprise Funds
Valley Hi Fund
Mc Henry County E911 Fund
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Page(s)
Supplemental Data (Continued)
Proprietary Funds (Continued):
Combining Statement of Net Assets – Internal Service Funds
Combining Statement of Revenues, Expenses and Changes
In Net Assets – Internal Service Funds
Combining Statement of Cash Flows – Internal Service Funds
Schedule of Operating and Nonoperating Revenues,
Operating Expenses and Transfers – Budget and Actual (Budgetary Basis)
Insurance Loss Fund
Health Insurance Fund
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Agency Funds:
Combining Statement of Fiduciary Assets and Liabilities
Combining Statement of Changes in Fiduciary Assets and Liabilities
146 – 147
148 – 149
Capital Assets Used in the Operation of Governmental Funds
Schedule by Source
Schedule by Function and Activity
Schedule of Changes by Function and Activity
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151 – 152
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Statistical Section (Unaudited)
Government-wide Revenues
Government-wide Expenses by Function
General Governmental Revenues by Source – Last Ten Fiscal Years
General Governmental Expenditures by Function – Last Ten Fiscal Years
Property Tax Levies and Collections – Last Ten Levy Years
Assessed and Estimated Value of Taxable Property – Last Ten Levy Years
Assessed Valuations and Property Tax Extensions, Rates and Revenues –
Last Ten Levy Years
Property Tax Levies and Tax Rates as Extended – All Direct and
Overlapping Governments – Last Ten Levy Years
Ratio of Net General Bonded Debt to Assessed Value
And Net General Bonded Debt Per Capita – Last Ten Fiscal Years
Computation of Legal Debt Margin
Computation of Direct and Overlapping Bonded Debt
Ratio of Annual Debt Service Expenditures for Bonded Debt to Total
General Governmental Expenditures – Last Ten Fiscal Years
Revenue Bond Coverage – Last Ten Fiscal Years
Demographic Statistics – Last Ten Fiscal Years
Property Value, Construction and Bank Deposits – Last Ten Fiscal Years
Principal Taxpayers – Ten Largest Real Estate Taxpayers
Miscellaneous Statistics
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List of Principal Officials
November 30, 2003
COUNTY BOARD MEMBERS
Michael W. Tryon, Chairman
Donald R. Brewer
Sue Draffkorn
Ed Dvorak
Ann Gilman
John D. Hammerand
James Heisler
Tina Hill
John Jung, Jr.
Ann Kate
Richard M. Klasen
Kenneth Koehler
Don Larson
Peter J. Merkel
Anna May Miller
Perry Moy
Marc J. Munaretto
Lyn A. Orphal
Virginia Peschke
Nick Provenzano
Sandra Fay Salgado
Dan Shea
Barbara Wheeler
Mary Lou Zierer
ELECTED OFFICIALS
Ruth Rooney
Vernon W. Kays, Jr.
Marlene A. Lantz
Katherine C. Schultz
Phyllis W. Walters
Keith Nygren
Gary W. Pack
Donald R. Englert
Auditor
Clerk of the Circuit Court
Coroner
County Clerk
Recorder
Sheriff
State’s Attorney
Superintendent of Educational
Service Region
Treasurer
William LeFew
ADMINISTRATIVE
Richard Bernotas
County Administrator
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March 31, 2004
The County’s financial statements
have been audited by McGladrey & Pullen,
LLP, certified public accountants. The
independent auditor’s report is presented as
the first component of the financial section
of this report.
In accordance with GAAP, this
CAFR includes a narrative introduction
from management, which provides an
overview and analysis to accompany the
basic financial statements in the form of
Management’s Discussion and Analysis
(MD&A). This letter of transmittal is
designed to complement the MD&A, and
should be read in conjunction with it. The
County’s MD&A can be found immediately
following the report of the independent
auditors.
The remainder of this letter
provides an overview of local economic
conditions and demographic information,
along with prospects for the future. A report
of some of the County’s current and future
initiatives is also included.
To the Citizens, Chairman of the Board and
Members of the Board of McHenry County,
Illinois
Ladies and Gentlemen:
We are pleased to present McHenry
County’s (the County) Comprehensive
Annual Financial Report (CAFR) for the
fiscal year ended November 30, 2003. The
financial statements included in this report
conform
with
accounting principles
generally accepted in the United States
(GAAP) established by the Governmental
Accounting Standards Board. The County is
responsible for the accuracy and fairness of
the presentation of the financial statements
and other information as presented herein.
The data presented in this report is believed
to be accurate in all material respects, and
all statements and disclosures necessary for
the reader to obtain a thorough
understanding of the County’s financial
activities have been included.
This report is intended to provide
informative
and
relevant
financial
information for the citizens of the County,
board members, investors, creditors and
other concerned readers. All are encouraged
to contact the Auditor’s Office and the
Administration Office with any comments
or questions concerning this report. This
report can be accessed via the Internet at
www.co.mchenry.il.us/CountyDpt/Auditor.
PROFILE OF MCHENRY COUNTY
Established in 1836, McHenry
County is located approximately sixty miles
northwest of Chicago and encompasses an
area of 611 square miles. In past years, the
County was known for its rural character,
however, an increasing population and rapid
residential growth has reduced the amount
of farmland. Residential development is
strong primarily due to substantial amounts
of land available for development and lower
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housing costs within the Chicago
metropolitan area. Per the U.S. Census
Bureau, the County’s estimated population
of 286,091 at July 1, 2003 has pushed it up
one notch as being the 6th largest county in
Illinois. Further information on population
growth appears on this page of this letter.
MCHENRY COUNTY ECONOMY AND
DEMOGRAPHIC INFORMATION IN
2003
McHenry County’s population has
grown steadily in the past ten years. U.S.
Census Bureau released statistics placed the
County fourth in Illinois for the amount of
growth occurring from 2002 to 2003. The
population has grown over 10 percent in the
past three years, with over 56 percent
growth in the period of 1990 to 2003.
Projections by the McHenry County
Economic Development Corporation are that
the County will grow 36 percent by 2010.
SERVICES PROVIDED
The McHenry County reporting entity
provides a full range of services including
law
enforcement,
construction
and
maintenance of roads and bridges, property
assessment and tax collection, official
records, elections, document recording,
comprehensive planning and growth
management, social service programs, a
variety of court-related support functions,
health services, animal services, emergency
disaster planning and response, stormwater
management, environmental protection and
the administrative functions to support all of
these functions.
Population Grow th - McHenry County
300000
250000
200000
150000
100000
50000
0
GOVERNMENTAL STRUCTURE
94 95 96 97 98 99 00 01 02 03
The structure of non-home rule
County government is governed by the
Illinois County Code, 55 ILCS 5/-1001, et.
seq., and related Acts.
The McHenry
County
government
organization
is
composed of twenty-seven departments,
including nine independently elected
officials, the judiciary, and a twenty-four
member County Board elected from
multiple-member districts. The Board is
both the legislative policy maker and the
supervisor of administration within the
County organization. The County Board
established the board-administrator form of
government by Ordinance in 1968.
A full-time professional County
Administrator is delegated responsibility for
preparing the County’s annual budget,
various reports, and coordinating County
programs under the direction of the County
Board Chairman. The Administrator also
supervises certain appointed officials and
provides general public policy and program
analysis.
The 5.8% rate of unemployment for
2003 in the County matched the 2002 rate.
This was after an increase created in 2001
by the closing of the Motorola plant in
Harvard and the state of the Illinois
economy. The following chart depicts the
unemployment rate over the past ten years:
Unem ploym ent Rates - McHenry
County, Illinois
6.0%
4.0%
2.0%
0.0%
94 95 96 97 98 99 00 01 02 03
Total retail sales for the County
were $3.33 billion, an increase of $208
million over 2002 retail sales. The County
has experienced much retail growth.
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MAJOR INITIATIVES
McHenry County has embarked on
a long dreamed of building plan to serve the
needs of the citizens; while at the same time
maintaining fiscal stability, the number one
strategy contained within the County’s
Strategic Plan.
A new County
Administration Building was completed
during 2003 to move all non-judicial related
offices out of the main government building.
This move helped to alleviate the crowded
conditions that were also confirmed by
space studies that had been completed.
Future building projects will be discussed
later in this letter.
During fiscal year 2003, the County
achieved many significant accomplishments
and more are planned for the future. During
the year, the notable accomplishments
included:
• An increase in the County’s
Moody’s bond rating to Aa2, a onestep improvement over the 2002
rating assigned.
• The Assessor’s Office once again
received an excellent Coefficient of
Dispersion from the State of Illinois,
which measures the degree of
assessment uniformity.
• The Auditor’s Office achieved the
GFOA Award for Excellence in
Financial Reporting for the fifth
year in a row for the 2002 CAFR.
• Building Operations implemented
several
quality
service
enhancements,
including
the
development of the Archives
Records Management Policy.
• The Clerk of the Circuit Court filed
a record number of new cases and
managed a 23% increase in caseload
with no additional staff.
• The County Clerk continued to
stress improvements in service
through technology and continues to
be one of the State’s premier County
Clerks through the election system
implemented.
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Court Services continued their
commitment to serving the courts
and monitoring persons sentenced to
probation and community service.
The County Coroner has been in
cramped quarters for years and will
benefit from remodeling of the
Annex A facility with a new office
and waiting room space.
Emergency Services and Disaster
Agency continues to be a leader in
Homeland Security Planning for the
region.
The Department of Health continues
to assume a leadership role in
combating bioterrorism and other
public health emergencies such as
flu, SARS and West Nile virus.
The Highway Department continues
on with expanding construction for
the entire County highway system.
Most notable is the long awaited
Algonquin Road reconstruction
project, the Department’s single
largest construction project ever.
Human Resources completed a
departmental employee roster to
better manage the personnel and
related benefits for the County
government’s workforce.
The
Information
Technology
Department is heavily relied upon
for the technology used extensively
throughout the County’s offices. A
Disaster Recovery Plan is being
prepared to keep daily operations
functioning in the case of
unforeseen interruptions.
McHenry County Job Training
continues to remain a model of a
one-stop job training and placement
center.
Planning & Development, in
conjunction with the McHenry
County Stormwater Committee,
completed the final version of the
McHenry
County
Watershed
Development Ordinance.
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The Public Defender made a
substantial number of important
improvements in the delivery of
services, including a scanning
project for archiving and the
addition of bilingual staff to
improve defense capability for its
clients.
The Purchasing Department had a
significant role in the ongoing
construction projects, ensuring that
the
County
received
fair,
competitive and equitable prices for
over $20 million in construction
projects.
The Recorder’s Office once again
set a new record high by recording
173,421 documents in 2003. The
generation of $8.5 million in
revenue (which was $4 million over
budget) helped to defray the
expenses of running non-revenue
producing County offices.
The State’s Attorney’s Office
continues to manage the ever
increasing legal work load of a
growing McHenry County. Some of
the more notable statistics includes
the 92% conviction rate in the Drug
Unit and the collection of over
$750,000 for the children of
McHenry County from the Child
Support Unit.
The Sheriff’s Department continued
to find additional funding sources to
maintain existing programs or to
fund new activities. Included is a
new
Cooperative
Agreement
Program grant for the U.S. Marshal
to address the build-out of the third
floor of the County Jail.
The Treasurer’s Office now has
available all real estate tax records
in CD format that will be available
to the public, at no charge, both in
the Treasurer’s Office and over the
Internet.
The Regional Superintendent of
School’s Office continued to
provide a list of State mandated
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requirements to oversee numerous
functions performed for the
County’s schools and school
facilities.
Valley Hi Nursing Home’s future
will include a new facility, with
construction starting in 2004. The
new state of the art facility will
assist in continuing the excellent
care provided by the employees of
Valley Hi, as revealed by surveys
conducted.
The
Veteran’s
Assistance
Commission continues to expand its
quality services to the County’s
veterans
by
providing
free
transportation services to five U.S.
medical facilities and assisting with
veteran’s claims to the Department
of Veteran’s Affairs.
The Workforce Investment Board
provided the County with another
planning tool for the future in its
State of the Workforce Report for
McHenry County. This document
will help plan where, and what type
of training, grant dollars should be
allocated to, for assistance to
employers and job seekers.
THE FUTURE
Even with the successes of the past
fiscal year, McHenry County will continue
with prudent financial planning in mind.
Through use of a Financial Model which
was developed by County Administration,
any capital, staffing or major expenditures
will be tested with the model to determine
the financial impact. The County Board has
a strategic objective for a five (5) month
reserve policy.
Growth continues in the County,
even reaching the non-traditional areas with
plans of new housing development. The
NIPC’s 2030 population prediction for the
County of 155,108 households and 449,823
residents could actually be significantly
higher. The new growth must pay for itself
and the County’s ability to financially
manage that growth is critical.
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AWARDS
The
Government
Finance
Officers
Association of the United States and Canada
(GFOA) awarded a Certificate of
Achievement for Excellence in Financial
Reporting to McHenry County for its
comprehensive annual financial report for
the fiscal year ended November 30, 2002.
This was the fifth consecutive year that the
government has achieved this prestigious
award. In order to be awarded a Certificate
of Achievement, a government must publish
an easily readable and efficiently organized
comprehensive annual financial report. This
report must satisfy both generally accepted
accounting principles and applicable legal
requirements.
A Certificate of Achievement is valid for a
period of one year only. We believe that our
current comprehensive annual financial
report continues to meet the Certificate of
Achievement Program’s requirements and
we are submitting it to the GFOA to
determine its eligibility for another
certificate.
ACKNOWLEDGEMENTS
Preparing the CAFR under the new
reporting model is a significant undertaking
requiring the cooperative effort of several
different County departments. I would
personally like to thank the entire Auditor’s
Office staff for their dedicated service, along
with the invaluable professional support
given by the independent auditors,
McGladrey & Pullen, LLP. The cooperation
and assistance of all County employees who
assisted in my office’s efforts is greatly
appreciated.
Sincerely,
Ruth Rooney
McHenry County Auditor
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Independent Auditor’s Report
To the Honorable Chairman and
Members of the County Board
We have audited the accompanying financial statements of the governmental activities, the business-type activities,
the discretely presented component unit, each major fund and the aggregate remaining fund information of the
County of McHenry, Illinois (County), as of and for the year ended November 30, 2003, which collectively comprise
the County’s basic financial statements as listed in the table of contents. These financial statements are the
responsibility of the management of the County of McHenry, Illinois. Our responsibility is to express opinions on
these financial statements based on our audit.
We did not audit the financial statements of the Public Building Commission's Debt Service and Capital Projects
Funds (Blended Component Unit) or the Conservation District (Discretely Presented Component Unit) which
represent 33% of total assets and 8% of total revenues of the County. Those financial statements were audited by
other auditors whose report thereon has been furnished to us, and our opinion insofar as it relates to the amounts
included for the Debt Service Fund, Capital Projects Fund and Discretely Presented Component Unit is based solely
on the report of the other auditors.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. The financial
statements of the Public Building Commission, a blended component unit of the County, reported as a Debt Service
Fund and Capital Projects Fund of the County, were not audited in accordance with Government Auditing Standards.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a
reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business-type activities, the discretely presented component unit,
each major fund and the aggregate remaining fund information of the County of McHenry, Illinois, as of November 30,
2003 and the respective changes in financial position and cash flows, where applicable, thereof for the year then
ended in conformity with accounting principles generally accepted in the United States of America.
McGladrey & Pullen, LLP is a member firm of RSM International –
an affiliation of separate and independent legal entities.
1
As described in Note 1 to the basic financial statements, in fiscal year 2003 the County of McHenry, Illinois adopted
the provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements – and
Management’s Discussion and Analysis – for State and Local Governments, GASB Statement No. 37, Basic Financial
Statements – and Management’s Discussion and Analysis – for State and Local Governments: Omnibus, and GASB
Statement No. 38, Certain Financial Statement Note Disclosures.
In accordance with Government Auditing Standards, we have also issued our report dated March 31, 2004 on our
consideration of the County's internal control over financial reporting and on our tests of its compliance with certain
provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in
accordance with Government Audit Standards and should be read in conjunction with this report in considering the
results of our audit.
The required supplementary information which includes management’s discussion and analysis (pages 3 – 12),
budgetary comparison information (pages 57 – 60) and pension related information (pages 61 – 62) is not a required
part of the basic financial statements but is supplementary information required by the Governmental Accounting
Standards Board. We have applied certain limited procedures which consisted principally of inquiries of management
regarding the methods of measurement and presentation of the required supplementary information. However, we
did not audit the information and express no opinion on it.
Our audit was made for the purpose of forming opinions on the financial statements that collectively comprise the
basic financial statements of the County of McHenry, Illinois. The combining, and individual nonmajor fund financial
statements and schedules are presented for purposes of additional analysis, and are not a required part of the basic
financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial
statements taken as a whole. The introductory section and statistical section listed in the table of contents have not
been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we
express no opinion on them.
Schaumburg, Illinois
March 31, 2004
2
McHenry County, Illinois
Management’s Discussion and Analysis (MD&A)
The County of McHenry, Illinois’ (the “County”) management discussion and analysis
(MD&A) is designed to (1) assist the reader in focusing on significant financial issues, (2)
provide an overview of the County’s financial activity, (3) identify changes in the County’s
financial position (its ability to address the next and subsequent year challenges), (4) identify
any material deviations from the financial plan (the approved budget), and (5) identify
individual fund issues or concerns.
Since the Management’s Discussion and Analysis (MD&A) is designed to focus on the
current year’s activities, resulting changes and currently known facts, please read it in
conjunction with the Transmittal Letter, located at the front of this report, the basic financial
statements and the accompanying notes to those statements which follow this section.
In the first year of implementation of Governmental Accounting Standards Board Statement
No. 34 – Basic Financial Statements – and Management’s Discussion and Analysis – for State
and Local Governments (GASB 34), which establishes new financial reporting requirements,
the County will not be able to compare much of the financial information to the prior year.
However, starting with the November 30, 2004 Comprehensive Annual Financial Report,
comparisons of the current year with the prior year will be prepared to further explain the
County’s financial position and results of operations.
Financial Highlights for Fiscal Year 2003
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Net assets (assets minus liabilities) of the County totaled $287.5 million as of
November 30, 2003. Of this amount, $275.0 million represents governmental net
assets and $12.5 million is business-type net assets.
The current year change in net assets for governmental activities was an increase of
$15.3 million and for the business-type activities was $2.3 million.
The General Fund reported an ending fund balance of $26.4 million, an increase of
$5.3 million from fiscal year 2002.
The County is $168 million below its authorized debt limit as of November 30, 2003.
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Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the County’s basic
financial statements. McHenry County’s basic financial statements are comprised of three
components: (1) government-wide financial statements, (2) fund financial statements, and (3)
notes to the financial statements. This report also contains other supplementary information in
addition to the basic financial statements themselves.
Government-wide Financial Statements
The government-wide financial statements, presented on pages 13-16, provide a broad
overview of McHenry County’s finances in a manner similar to that of private-sector
businesses. The government-wide financial statements include two statements: Statement of
Net Assets and Statement of Activities. Fiduciary activities, whose resources are not available
to finance County programs, are excluded from these statements.
The Statement of Net Assets presents the County’s assets and liabilities, with the
difference between the two reported as net assets. Over time, changes in net assets is
3
an indicator of the improvement (an increase) or deterioration (a decrease) in the
County’s financial condition.
The Statement of Activities presents the revenues and expenses of the County. The
difference between these is the change in net assets for the year.
Both of the government-wide financial statements distinguish the various functions of
McHenry County that are principally supported by taxes and intergovernmental revenues
(governmental activities) from other functions that are intended to recover all or a significant
portion of their costs through user fees and charges (business-type activities). The
governmental activities of McHenry County, Illinois include general and administrative,
community development, transportation, public safety, judiciary and court related, and public
health and welfare. The business-type activities of McHenry County, Illinois include a Valley
Hi nursing home and an Emergency Telephone 911 operation. The government-wide financial
statements also include legally separate component units – the Public Building Commission (a
blended component unit) for which McHenry County is financially accountable and the
McHenry County Conservation District (a discretely presented component unit) . Financial
information for the discretely presented component unit is reported separately from financial
information presented for the primary government itself. For additional information regarding
the component units, including information on how to obtain their separately issued financial
statements, refer to Note 1 (a), beginning on page 29.
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that
have been segregated for specific activities or objectives. The County, like other state and
local governments, uses fund accounting to ensure and demonstrate compliance with financerelated legal requirements. All of the funds of the County can be divided into three categories:
governmental funds, proprietary funds, and fiduciary funds.
Governmental funds are used to account for essentially the same functions reported as
governmental activities in the government-wide financial statements. However, unlike the
government-wide statements, governmental fund financial statements focus on near-term
inflows and outflows of spendable resources, as well as on balances of spendable resources
available at the end of the fiscal year. Such information may be useful in evaluating a
government’s near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide
financial statements, it is useful to compare the information presented for governmental funds
with similar information presented for governmental activities in the government-wide
financial statements. By doing so, readers may better understand the long-term impact of the
County’s near-term financing decisions. Both the governmental fund balance sheet and the
governmental fund statement of revenues, expenditures, and changes in fund balances provide
a reconciliation to facilitate this comparison between governmental funds and governmental
activities.
The County maintains individual governmental funds. Information is presented separately in
the governmental fund balance sheet and in the governmental fund statement of revenues,
expenditures, and changes in fund balances for the general fund, motor fuel tax fund, county
option motor fuel tax fund, and the county mental health fund, all of which are considered to
be major funds. Data from the other governmental funds are combined into a single,
aggregated presentation. Individual fund data for each of these nonmajor governmental funds
is provided in the form of combining statements elsewhere in this report.
4
The County adopts an annual appropriated budget for its general, special revenue (except for
the Highway Department Relocation Fund), debt service, and capital projects funds (except
for the Public Building Capital Project Fund). Budgetary comparison schedules have been
provided to demonstrate budgetary compliance.
The basic governmental fund financial statements can be found on pages 17 - 22 of this report.
Proprietary funds. The County maintains two different types of proprietary funds. Enterprise
funds are used to report the same functions presented as business-type activities in the
government-wide financial statements. The County uses enterprise funds to account for its
Valley Hi nursing home and for its Emergency Telephone 911 system operation. Internal
service funds are an accounting device used to accumulate and allocate costs internally among
the County’s various functions. The County uses internal service funds to account for risk
management, employee healthcare, and retiree healthcare benefits. Because these services
predominantly benefit governmental rather than business-type functions, they have been
included within governmental activities in the government-wide financial statements.
Proprietary funds provide the same type information as the government-wide financial
statements, only in more detail. The proprietary fund financial statements provide separate
information for the Valley Hi nursing home and for the Emergency Telephone 911 System
operation. Conversely, all internal service funds are combined into a single, aggregated
presentation in the proprietary fund financial statements. Individual data for the internal
service funds is provided in the form of combining statements elsewhere in this report.
The basic proprietary fund financial statements can be found on pages 23 - 27 of this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of
parties outside the government. Fiduciary funds are not reflected in the government-wide
financial statements because the resources of those funds are not available to support the
County’s own programs. The accounting used for fiduciary funds is much like that used for
proprietary funds.
The basic fiduciary fund financial statement can be found on page 28 of this report.
Notes to the financial statements
The notes provide additional information that is essential to a full understanding of the data
provided in the government-wide and fund financial statements. The notes to the financial
statements can be found on pages 29 – 56 of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents
certain required supplementary information concerning the County’s schedule of budgetary
comparisons, progress in funding its obligations to provide pension benefits to its employees
and employer pension contributions. Combining and individual fund statements are a part of
this report.
GOVERNMENT-WIDE FINANCIAL ANALYSIS
In accordance with GASB Statement No. 34 for first time implementers, the County is not
required to restate prior periods for the purposes of providing comparative information.
5
However, in future years, when prior year information is available, a comparative analysis of
government-wide information will be presented.
As noted earlier, net assets may serve over time as a useful indicator of a government’s
financial position. In the case of the County, assets exceeded liabilities by $202.0 million for
fiscal year 2003.
The following table reflects the condensed Statement of Net Assets as of November 30, 2003:
McHeny County, IL - Net Assets
Governmental
Activities
2003
Assets:
Current and other assets
Capital and other long-term assets
Total assets
Liabilities:
Current liabilities
Other liabilities
Total liabilities
Net assets
Invested in capital assets
Less related debt
Restricted
Unrestricted
Total net assets
Business Type
Activities
2003
Total Primary
Government
2003
145,698,703
129,268,497
274,967,200
9,839,496
2,708,807
12,548,303
155,538,199
131,977,304
287,515,503
60,329,029
19,208,114
79,537,143
5,332,478
580,330
5,912,808
65,661,507
19,788,444
85,449,951
195,430,057
6,635,495
202,065,552
107,715,887
57,666,190
30,047,980
2,083,807
0
4,551,688
109,799,694
57,666,190
34,599,668
195,430,057
6,635,495
202,065,552
The largest portion of the County’s net assets is reflected in its investment in capital assets
(i.e., land, buildings, equipment and infrastructure), less any related debt used to acquire those
assets that are still outstanding. The County uses these capital assets to provide services and
therefore, these assets are not available for future spending. Although the County’s
investment in its capital assets is reported net of available debt, it should be noted that the
resources needed to repay this debt must be provided from other sources, since the capital
assets themselves cannot be used to liquidate these liabilities.
Restricted net assets total $57.7 million and represent a variety of programs, projects, services
and funds that are subject to external restrictions on how they may be used. This total falls
under the governmental activities category.
6
The remaining portion of net assets, unrestricted net assets ($30.0 million, or 15.4%)
represents an additional component of total net assets. This balance displays the financial
strength of the County.
The following condensed financial information was derived from the government-wide
Statement of Activities and reflects how the County’s net assets changed during the fiscal
year:
McHenry County, IL
Changes in Net Assets
for the Fiscal Year Ending November 30, 2003
Governmental
Activities
Revenues
Program Revenues
Charges for services
Operating grants and contributions
Capital grants and contributions
Property taxes
Other taxes
Interest
Other
Total Revenues
Business-Type
Activities
Total Primary
Government
20,651,977
15,462,135
2,462,830
39,737,955
21,973,609
974,181
409,262
101,671,949
7,269,995
0
0
2,999,731
0
57,517
0
10,327,243
27,921,972
15,462,135
2,462,830
42,737,686
21,973,609
1,031,698
409,262
111,999,192
Expenses
Current:
General and administrative
Community development
Transportation
Public safety
Judiciary and court related
Public health and welfare
Other
Total expenses
23,676,820
3,218,942
11,338,648
20,217,208
9,666,987
17,433,720
816,003
86,368,328
0
0
0
1,282,811
0
6,758,361
0
8,041,172
23,676,820
3,218,942
11,338,648
21,500,019
9,666,987
24,192,081
816,003
94,409,500
Change in net assets
15,303,621
2,286,071
17,589,692
Net Assets @ 12/1/2002
180,126,436
4,349,424
184,342,696
Net Assets @ 11/30/2003
195,430,057
6,635,495
201,932,388
For detailed information, please refer to the Statement of Activities on pages 15 – 16.
7
Governmental activities.
Governmental activities increased the County’s net assets by $15.3 million, which accounts
for 87.1 percent of the total growth in net assets. The following charts depict the revenue and
expenditures of the governmental activities for the fiscal year:
McHenry County - Revenues - Governmental Activities
Fiscal Year Ending
November 30, 2003
Other
1%
Charges for
Services
20%
Operating Grants &
Contributions
15%
Taxes
62%
Capital Grants &
Contributions
2%
For the fiscal year ended November 30, 2003, revenues from governmental activities totaled
$101.7 million. Tax revenues ($61.7 million, or 62%) represent the largest revenue source.
Collection of the current tax levy remains consistently strong at 99.82 percent and has
averaged 99.58% over the last 10 years.
Charges for services, which accounts for $20.6 million or 20 percent of the governmental
activities revenue, are derived mainly from recording fees, jail space rental, Circuit Clerk fees
assessed, penalties on delinquent taxes, court security fees, the sale of animal control tags and
various fees collected for automation and document storage within the Recorder’s Office and
the Clerk of the Circuit Court Office.
Operating grants and contributions, ($15.4 million, or 15 percent of governmental activities
revenues), are accounted for by grants obtained by McHenry County Mental Health, the
Health Department, Job Training and the Home Program within Planning & Development’s
CDBG division. In addition, the Motor Fuel Tax Fund and the County Option Motor Fuel Tax
Fund receive funds from the state for usage on the County’s highways.
8
McHenry County - Expenditures - Governmental Activities
Fiscal Year Ended
November 30, 2003
Public Health &
Welfare
20%
Other
1%
Judiciary & Court
Related
11%
General &
Administrative
28%
Community
Development
4%
Transportation
13%
Public Safety
23%
For the fiscal year ended November 30, 2003, expenditures for governmental activities totaled
$86.4 million.
General and administrative expenditures accounted for $23.7 or 27 percent of the
governmental activities total. These expenditures are used for the operations of departments
conducting administrative and financial functions, elections, document recording and retrieval,
assessments of property, and monitoring and administration of schools throughout the county.
Public safety, at 23 percent of the total, accounted for $20.2 million in expenditures during
2003. The greatest percentage of public safety relates to the operations of the Sheriff’s
Department. The coroner and the emergency services functions are also a part of this
function.
Transportation accounted for $11.3 million, or 13 percent of total governmental activity
expenditures. Various funds established for the functions relating to the County Highway
department account for these expenditures.
Public health and welfare expenditures represented $17.4 million or 21 percent of the
governmental activity total. The County Mental Health Department along with the Health
Department programs comprise the majority of the expenditures within public health.
McHenry County Job Training is also a part of this function.
Judiciary and court related expenditures totaled $9.7 million or 11 percent. Expenditures
relating to the circuit court, public defender, court services and the state’s attorney relate to
this function.
9
Business-type activities
Business-type activities increased the County’s net assets by $2.3 million, or 12.9 percent of
the total growth in net assets. The majority of the revenue growth was funded by property tax
collections of approximately $3 million.
FINANCIAL ANALYSIS OF THE COUNTY’S MAJOR FUNDS
Governmental funds. For the fiscal year ended November 30, 2003, McHenry County’s
governmental funds reported a combined ending fund balance of $83.0 million, an increase of
$558,549 from fiscal year 2002.
The General Fund is the primary operating fund of McHenry County. At the end of the
current fiscal year, the General Fund balance was $26.4 million, an increase of $5.3 million, or
25.1 percent. This increase in fund balance can be attributable to revenues exceeding
expenditures by $5.5 million. Taxes and charges for services are the main factors which
contributed to the fund balance increase.
One measure of the County’s financial strength is the level of cash reserves in the general
fund. The County has committed to a policy goal of five months of unrestricted reserves as
added protection against the current economy. A financial model, incorporating conservative
assumptions, has been utilized to create “what-if” scenarios and the effect on reserves prior to
the decision on any major capital project, purchase or new programs.
General Fund Budgetary Variances
Revenue Budget: The original revenue budget for the general fund was increased by $2.8
million during the fiscal year. The Recorder’s Office again had a record year for document
recordings which revised the budgeted tax transfer stamps by 34 percent from $2.7 million to
$3.6 million. Jail rental space also revised the budget with an increase of approximately
$654,000 from $2.7 million to $3.3 million. Approximately $775,000 in grants were obtained
by the Sheriff’s Department, which were not in the original budget. The Health Department
program grant budget was also revised with an additional $273,000 increase.
Appropriation Budget: Budgetary expenditure revisions between the original and the final
budget for fiscal year 2003 reflect an increase of $3.8 million. The Recorder’s Office
increased document recording activity resulted in an overall increase in their budget of $1.1
million. The Sheriff’s Department budget also increased by approximately $1.0 million due to
the grants mentioned above in the revenue budget. The capital outlay final budget was also
increased $1.1 million due to the expansion programs that have been implemented.
Budget to Actual – Revenue: Variances between actual revenue and budgeted revenue for
the general fund for fiscal year 2003 reflect a positive variance of $1.8 million, or 3.6%. The
most significant factor influencing this positive variance is recording fees, which ended the
fiscal year at $3.4 million, or $1.8 million over the budgeted amount of $1.6 million.
Budget to Actual – Expenditures: Total actual expenditures for the general fund came in
under budget by $3.8 million, or 7.3 percent. This is due in part, to the continuation of
maintenance budgets that have been in effect for several years now, as reflected by positive
variances throughout the general fund departments.
10
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets. At the end of fiscal year 2003, the County had invested $132.0 million, net of
accumulated depreciation, in a broad range of capital assets (see table below). Depreciation
charges for this fiscal year totaled $5.1 million for governmental activities and approximately
$386,000 for business-type activities.
Capital Assets as of November 30, 2003
(net of depreciation)
Governmental
Activities
Land
Buildings and Improvements
Furniture and Fixtures
Machinery and Equipment
Transportation Equipment
Infrastructure
Total Capital Assets
Business-Type
Activities
Total Primary
Government
$30,988,965
45,506,524
450,106
6,340,697
1,094,317
44,887,888
$6,000
1,754,964
0
947,843
0
0
$30,994,965
47,261,488
450,106
7,288,540
1,094,317
44,887,888
$129,268,497
$2,708,807
$131,977,304
The most significant change in accounting for capital assets during the fiscal year resulted
from the inclusion of infrastructure assets such as roads, bridges and traffic light intersections
in the County. The other major increase in capital assets relates to the finished construction of
the new Administration Building and the McHenry County Mental Health’s new building.
Construction in progress relates to beginning costs for the new Valley Hi Nursing Home and
for County road projects.
Additional information on the County’s capital assets can be found in Note 6 of the Notes to
the Financial Statements starting on page 40.
Long-term Debt – As of November 30, 2003, the County had $16,895,874 outstanding as
listed on the following chart:
McHenry County Outstanding Debt
as of November 30, 2003
Governmental
Activities
Capital Leases
Installment Notes
General Revenue Bonds
General Obligation Bonds
Total
Business-type
Activities
Total
$919,158
164,644
0
15,187,072
$0
0
625,000
0
$919,158
164,644
625,000
15,187,072
$16,270,874
$625,000
$16,895,874
11
Activity during fiscal year 2003 included the issuance of a capital lease for $300,000.
Retirements for governmental activities totaled $5,581,736 and business-type activities totaled
$140,000.
Additional information on the County’s long-term debt can be found in Note 8 of the Notes to
the Financial Statements starting on page 43.
Through a strong financial position as a result of healthy reserves and sound financial
management, the County’s rating by Moody’s Investors Service was upgraded to Aa2 on
November 5, 2003. Also cited was the growing tax base and the population growth of 42
percent in the last decade. This high-grade rating will reduce the cost of raising capital for
County projects, resulting in substantial savings for taxpayers.
ECONOMIC FACTORS
Through conservative efforts to build the reserves, careful financial planning and the growth
that has been occurring in McHenry County over the last decade, the financial position of the
County has grown to the level of being financially positive. Residential development has been
strong along with the commercial and retail developments that come with the growth.
A new Valley Hi Nursing Home facility will break ground in 2004. Through an agreement
with the U.S. Marshal’s Service, the empty third floor of the jail will be completed and a large
portion rented out to Immigration Naturalization Service (INS) for the next ten years. The
completion of the new Administration Building in 2003 has opened up much needed space in
both the courthouse building and Annex A. Extensive remodeling is being planned in order
to provide the much needed space by the departments remaining in those areas.
The growth in the County also affects the growth of the County government. Prudent
financial planning is necessary. With the County Board’s commitment to maintaining
reserves and use of the Financial Model, changing financial conditions will be better
weathered in order to provide the necessary services to the growing area. Population
projections indicate that the County will continue its pace of growth, with the NIPC projecting
a population of almost 450,000 residents by the year 2030. The planning that is being done
now will help with the continued growth.
CONTACTING THE COUNTY’S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, customers, and investors
and creditors with a general overview of the County’s finances and to demonstrate the
County’s accountability for the money it receives. If you have questions about this report or
need additional financial information, contact the County of McHenry, Illinois, Auditor’s
Office, 2200 North Seminary Avenue, Woodstock, Illinois, 60098. This report can also be
found on the Auditor’s County website at www.co.mchenry.il.us/CountyDpt/Auditor/
12
Statement of Net Assets
November 30, 2003
Governmental
Activities
Assets
Current
Cash and equivalents
Investments
Receivables
Property taxes
Valley Hi Nursing Home
Other
Prepaid items
Due from other governments
Internal balances
Inventory
Noncurrent
Capital assets (net of
accumulated depreciation)
Land
Roads and bridges
Traffic signals and
lighting projects
Buildings and improvements
Furniture and fixtures
Machinery and equipment
Transportation equipment
Total assets
$
$
84,663,309
-
Primary Government
Business-Type
Activities
$
4,692,541
673,485
Component
Unit
Conservation
District
Total
$
89,355,850
673,485
$
41,127,332
-
46,461,992
855,681
11,637,427
1,720,757
359,537
4,000,000
1,901,744
292,483
(1,720,757)
-
50,461,992
1,901,744
1,148,164
11,637,427
359,537
10,928,967
139,173
3,728,119
-
30,988,965
44,462,302
6,000
-
30,994,965
44,462,302
92,953,782
5,533,164
425,586
45,506,524
450,106
6,340,697
1,094,317
1,754,964
947,843
-
425,586
47,261,488
450,106
7,288,540
1,094,317
2,520,485
551,300
7,660
299,829
274,967,200
$
See Notes to Financial Statements.
13
12,548,303
$
287,515,503
$
157,789,811
Statement of Net Assets - Continued
November 30, 2003
Governmental
Activities
Liabilities
Current
Accounts payable
Claims and judgments
Accrued payroll
Deferred revenue
Due to other governments
Due to grantees
Interest payable
Other liabilities
Compensated absences
Capital leases
Installment notes
Revenue bonds
General obligation bonds
and debt certificates
Noncurrent
Capital leases
Revenue bonds
Total liabilities
Net Assets
Invested in capital assets, net of
related debt
Restricted for
Grant programs
Transportation systems
Public welfare programs
Employee benefits
Automation costs
Debt service
Capital projects
$
4,622,282
2,281,566
2,063,163
46,515,696
52,019
1,471,431
191,070
180,141
955,559
477,463
164,644
-
Primary Government
Business-Type
Activities
$
1,353,995
299,378
157,767
4,000,000
11,961
668,956
49,416
145,000
-
2,993,267
1,940,075
441,695
-
100,330
480,000
13,833,077
-
Component
Unit
Conservation
District
Total
$
4,921,660
2,281,566
2,220,930
50,515,696
52,019
1,471,431
203,031
849,097
1,004,975
477,463
164,644
145,000
1,353,995
2,993,267
2,040,405
441,695
480,000
$
248,683
2,012,460
1,373,260
1,360,000
-
13,833,077
88,625,000
79,537,143
5,912,808
85,449,951
93,619,403
107,715,887
2,083,807
109,799,694
45,464,833
3,331,484
43,530,459
4,492,813
2,168,414
1,371,337
136,608
136 805
5,403
-
3,331,484
43,530,459
4,492,813
2,168,414
1,371,337
136,608
136 805
-
14
Statement of Activities
Program Revenues
Operating
Charges for
Grants and
Services
Contributions
Expenses
Capital
Grants and
Contributions
Functions/Programs
Primary government:
Governmental activities
Transportation
Public safety
Interest
Total governmental activities
$
Business-type activities
Public safety
Total business-type activities
23,676,820
3,218,942
11,338,648
20,217,208
9,666,987
17,433,720
816,003
86,368,328
$
6,758,361
1,282,811
8,041,172
6,484,995
1,507,319
311,211
3,867,254
6,784,695
1,696,503
20,651,977
$
5,415,908
1,854,087
7,269,995
1,849,449
5,580,211
477,123
232,835
7,322,517
15,462,135
$
2,462,830
2,462,830
-
-
Total primary government
$
94,409,500
$
27,921,972
$
15,462,135
$
2,462,830
Component unit:
Conservation
$
10,930,454
$
495,738
$
81,523
$
4,414,663
General revenues
Taxes
Property
Other
Interest
Miscellaneous
Gain on sale of capital assets
Total general revenues
15
Primary Government
Net Expense and Changes in Net Assets
Governmental
Activities
$
17,191,825
(137,826)
2,984,396
15,872,831
2,649,457
8,414,700
816,003
47,791,386
47,791,386
-
Business-Type
Activities
$
-
Component Unit
Conservation
District
Total
$
17,191,825
(137,826)
2,984,396
15,872,831
2,649,457
8,414,700
816,003
47,791,386
$
-
1,342,453
(571,276)
771,177
1,342,453
(571,276)
771,177
-
771,177
48,562,563
-
-
-
5,938,530
39,737,955
21,973,609
974,181
366,062
43,200
63,095,007
2,999,731
57,517
3,057,248
42,737,686
21,973,609
1,031,698
366,062
43,200
66,152,255
10,998,886
105,065
786,403
2,800
11,893,154
15,303,621
2,286,071
17,589,692
5,954,624
16
Balance Sheet - Governmental Funds
November 30, 2003
Motor
Fuel Tax
Fund
General
Fund
Special Revenue Funds
County Option
Motor
Fuel Tax
Fund
County
Mental
Health
Fund
Assets
Property taxes receivable
Receivable - other
Due from other funds
Inventory
$
24,089,793
17,747,367
292,641
4,784,508
1,433,046
64,805
$
17,364,201
525,261
272,436
$
17,039,733
2,779,620
-
$
3,527,172
8,500,000
5,070
-
Total assets
$
48,412,160
$
18,161,898
$
19,819,353
$
12,032,242
$
954,169
1,249,368
19,612,312
52,019
180,141
22,048,009
$
767,073
3,858
770,931
$
635,694
692,464
1,328,158
$
641,407
25,744
8,500,000
9,167,151
Liabilities and Fund Balances
Liabilities
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
Other liabilities
Total liabilities
Fund balances
Reserved for encumbrances
Reserved for inventory
Reserved for future grant programs
Reserved for debt service
Reserved for working cash
Unreserved
General fund
Special revenue funds
Capital projects funds
Total fund balances
Total liabilities and fund balances
$
843,158
64,804
252,339
-
3,070,145
272,436
-
6,952,214
-
25,203,850
26,364,151
14,048,386
17,390,967
11,538,981
18,491,195
48,412,160
$
17
18,161,898
$
19,819,353
2,865,091
2,865,091
$
12,032,242
Nonmajor
Governmental
Funds
Total
Governmental
Funds
$
20,213,206
16,214,625
505,786
3,548,038
10,000
22,296
$
82,234,105
42,461,992
803,497
11,637,427
1,443,046
359,537
$
40,513,951
$
138,939,604
$
1,529,076
768,462
18,811,627
43,953
1,471,431
22,624,549
$
4,527,419
2,047,432
47,616,403
43,953
52,019
1,471,431
180,141
55,938,798
$
1,325,266
22,296
250,994
136,608
786,037
12,190,783
359,536
503,333
136,608
786,037
15,284,811
83,390
17,889,402
25,203,850
43,737,269
83,390
83,000,806
40,513,951
$
138,939,604
18
Reconciliation of the Balance Sheet - Governmental Funds
to the Statement of Net Assets
November 30, 2003
Total fund balances - governmental funds
$
83,000,806
Amounts reported for governmental activities in the
Statement of Net Assets are different because:
Capital assets used in governmental activities are not financial resources
and, therefore, are not reported in the funds.
129,268,497
Revenues in the Statement of Activities that do not provide
current financial resources are deferred in the funds.
5,100,707
Internal service fund is used by management to charge insurance costs
to individual funds. The assets and liabilities of the internal service fund are
included in the governmental activities in the Statement of Net Assets.
(2,591,703)
Some liabilities reported in the Statement of Net Assets do not
require the use of current financial resources and therefore are
not reported as liabilities in governmental funds. These
activities consist of:
Accrued interest
Capital leases
Installment notes
Net assets of governmental activities
(191,070)
(2,886,306)
(919,158)
(164,644)
(15,187,072)
$
19
195,430,057
Governmental Funds
Motor
Fuel Tax
Fund
General
Fund
Revenues
Licenses and permits
Fines and forfeitures
Grants, contributions and intergovernmental
Property taxes
Other taxes
Interest
Other
Total revenues
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
$
14,344,192
2,155,295
1,382,549
2,766,378
15,886,331
17,342,130
259,605
177,910
54,314,390
Special Revenue Funds
County Option
Motor
Fuel Tax
Fund
$
52,729
4,887,503
174,246
5,167
5,119,645
$
52,729
1,554,972
4,622,973
172,622
6,403,296
County
Mental
Health
Fund
$
20,602
7,480,249
20,923
6,745
7,528,519
Nonmajor
Governmental
Funds
$
2,588,897
109,996
8,785
6,902,466
13,886,429
69,506
344,681
219,440
24,130,200
Total
Governmental
Funds
$
17,038,547
2,265,291
1,391,334
16,131,921
37,253,009
22,034,609
972,077
409,262
97,496,050
17,470,501
1,117,919
16,598,023
7,621,474
3,928,986
1,320,770
2,353,586
1,227,008
2,664,974
1,937,032
7,338,513
-
2,146,246
2,194,134
3,219,454
2,486,211
1,955,065
6,247,455
8,572,652
19,616,747
3,312,053
8,238,014
19,084,234
9,576,539
17,514,954
13,057,462
680,858
38,293
48,776,824
3,580,594
4,602,006
7,338,513
4,900,878
699,271
32,421,366
5,581,736
737,564
96,719,303
20
Excess (deficiency) of revenues
over expenditures
5,537,566
Other financing sources (uses)
Transfers in
Transfers out
Debt proceeds
Total other financing
sources (uses)
Net change in fund balances
Fund balances at beginning of year
Fund balances at end of year
$
1,539,051
1,801,290
190,006
(8,291,166)
776,747
567,088
(1,117,628)
300,000
-
(448,710)
-
(150,448)
-
1,311,884
(680,384)
-
1,878,972
(2,397,170
300,000
(250,540)
-
(448,710)
(150,448)
631,500
(218,198
5,287,026
1,539,051
1,352,580
39,558
(7,659,666)
558,549
21,077,125
15,851,916
17,138,615
2,825,533
25,549,068
82,442,257
26,364,151
$
17,390,967
21
$
18,491,195
$
2,865,091
$
17,889,402
$
83,000,806
Reconciliation of the Statement of Revenues, Expenditures and Changes
in Fund Balances of Governmental Funds to the Statement of Activities
Net change in fund balances-total governmental funds
$
558,549
Amounts reported for governmental activities in the Statement of
Activities are different because:
Governmental funds report capital outlays as expenditures while
govermental activities report depreciation expense to allocate
those expenditures over the life of the assets. This is the
amount by which capital outlays exceeded depreciation in the
current period. ($14,880,284 capital additions less
$5,128,348 depreciation).
9,751,936
Revenues in the Statement of Activities that do not provide
current financial resources are not reported as revenues in the
funds.
(341,287)
Internal service fund is used by management to charge insurance costs
to individual funds.
353,409
Repayment of principal is an expenditure in the governmental
funds, but the repayment reduces long-term liabilities in the
Statement of Net Assets.
5,581,736
Bond proceeds is an other financing source in the governmental
funds, but are recorded as a liability in the Statement of Net Assets.
(300,000)
Some expenses reported in the Statement of Activities do not
require the use of current financial resources and therefore
are not reported as expenditures in governmental funds. These
activities consist of:
Increase in compensated absences
Accrued interest
(222,283)
(78,439)
Change in net assets of governmental activities
$ 15,303,621
22
Statement of Net Assets - Proprietary Funds
November 30, 2003
Business-Type Activities
Nonmajor
Enterprise Fund
Valley Hi
Fund
Assets
Current
Investments
Receivables
Property taxes
Valley Hi Nursing Home
Other
Noncurrent
Capital assets (net of
accumulated depreciation)
Land
Equipment
Total assets
$
2,467,874
-
$
2,224,667
673,485
Governmental
Activities Internal
Service Fund
Total
$
4,692,541
673,485
4,000,000
1,901,744
-
292,483
4,000,000
1,901,744
292,483
6,000
1,754,964
158,827
789,016
6,000
1,754,964
947,843
10,289,409
3,979,651
14,269,060
$
2,429,204
4,000,000
52,184
6,481,388
(Continued)
23
Statement of Net Assets - Proprietary Funds - Continued
November 30, 2003
Nonmajor
Enterprise Fund
Valley Hi
Fund
Liabilities
Current
Accounts payable
Accrued payroll
Deferred revenue
Interest payable
Due to other funds
Other liabilities
Revenue bonds
Noncurrent
Due to other funds
Revenue bonds
$
168,737
153,572
4,000,000
500,000
668,956
46,512
-
$
130,641
4,195
11,961
2,904
145,000
Total
$
299,378
157,767
4,000,000
11,961
500,000
668,956
49,416
145,000
Governmental
Activities Internal
Service Fund
$
94,863
15,731
4,000,000
3,078
2,281,566
-
899,093
94,433
-
5,897
480,000
899,093
100,330
480,000
6,250
2,993,267
-
Total liabilities
6,531,303
780,598
7,311,901
9,394,755
Net Assets
Invested in capital assets, net of
related debt
Unrestricted
1,919,791
1,838,315
164,016
3,035,037
2,083,807
4,873,352
(2,913,367)
Total net assets
$
3,758,106
$
3,199,053
$
Adjustment to reflect the consolidation of internal service fund
activities related to enterprise funds
6,957,159
(321,664)
Net assets of business-type activities
$
24
6,635,495
$
(2,913,367)
Statement of Revenues, Expenses and Changes in Net Assets - Proprietary Funds
Valley Hi
Fund
Operating revenues
Other
Total operating revenues
$
Nonmajor
Enterprise Fund
5,401,627
14,281
5,415,908
$
1,841,241
12,846
1,854,087
Governmental
Activities Internal
Service Fund
Total
$
7,242,868
27,127
7,269,995
$
7,328,673
7,328,673
Operating expenses
Personal services
Contractual services
Commodities
Depreciation
Total operating expenses
4,358,408
1,503,761
526,181
198,282
6,586,632
109,671
662,831
297,530
187,956
1,257,988
4,468,079
2,166,592
823,711
386,238
7,844,620
410,483
9,735,149
6,609
10,152,241
Operating income (loss)
(1,170,724)
596,099
(574,625)
(2,823,568)
Nonoperating revenues
Property taxes
Interest income
Interest expense
Total nonoperating revenues
2,999,731
10,629
3,010,360
46,888
(24,823)
22,065
2,999,731
57,517
(24,823)
3,032,425
2,484,946
2,104
2,487,050
Income (loss) before
capital contributions and transfers
1,839,636
618,164
2,457,800
(336,518)
Capital contributions
Transfers in
-
-
-
518,198
Total capital contributions and transfers
-
-
-
518,198
1,839,636
618,164
2,457,800
181,680
Net assets at beginning of year
1,918,470
2,580,889
4,499,359
(3,095,047)
Net assets at end of year
$
3,758,106
$
25
3,199,053
$
6,957,159
$
(2,913,367)
Statement of Cash Flows – Proprietary Funds
Nonmajor
Enterprise Fund
Valley Hi
Fund
Cash flows from operating activities
Cash received from customers and users
Cash received for other services
Payments to employees
Payments to third party administrator
Payments to suppliers
Net cash provided by (used in) operating actiivities
$
Cash flows from noncapital financing activities
Property taxes
Transfers in
Net cash flows provided by noncapital financing activities
4,685,434
14,281
(4,343,519)
(1,435,848)
(1,079,652)
$
2,999,731
562,027
3,561,758
Cash flows from capital and related
financing activities
Fixed assets purchased
Principal payments on bonds
Interest paid
Net cash flows used in noncapital and
related financing activities
2,005,809
12,846
(102,670)
(867,711)
1,048,274
Governmental
Activities Internal
Service Fund
Total
$
-
6,691,243
27,127
(4,446,189)
(2,303,559)
(31,378)
$
2,999,731
562,027
3,561,758
7,276,489
(407,062)
(650,816)
(8,547,297)
(2,328,686)
2,504,864
518,198
3,023,062
(25,261)
-
(21,229)
(140,000)
(27,413)
(46,490)
(140,000)
(27,413)
-
(25,261)
(188,642)
(213,903)
-
Cash flows from investing activities
Cash receipts from interest income
10,629
46,888
57,517
2,104
Net increase in cash and equivalents
2,467,474
906,520
3,373,994
696,480
400
1,318,147
1,318,547
1,732,724
Cash and equivalents, beginning of year
Cash and equivalents, end of year
$
2,467,874
$
26
2,224,667
$
4,692,541
$
2,429,204
Statement of Cash Flows – Proprietary Funds - Continued
Nonmajor
Enterprise Funds
Valley Hi
Fund
Governmental
Activities Internal
Service Fund
Total
Reconciliation of operating income (loss) to net cash
provided by (used in) operating activities
Operating income (loss)
$
Adjustments to reconcile operating
income (loss) to net cash provided by
(used in) operating activities
Depreciation
Changes in assets and liabilities
Receivables
Accounts payable
Accrued liabilities
Other liabilities
Total adjustments
Net cash provided by (used in) operating actiivities
$
(1,170,724)
$
596,099
$
(574,625)
198,282
187,956
386,238
(716,193)
(48,021)
8,288
642,115
6,601
91,072
164,568
92,650
1,777
5,224
452,175
(551,625)
44,629
10,065
642,115
11,825
543,247
(1,079,652)
$
27
1,048,274
$
(31,378)
$
(2,823,568)
(52,184)
10,044
1,820
533,601
1,601
494,882
$
(2,328,686)
Statement of Fiduciary Net Assets - Agency Funds
November 30, 2003
Assets
Due from other governmental agencies
$
17,207,246
89,801
Total assets
$
17,297,047
Accounts payable
Due to residents
Bond escrow
Other liabilities
$
173,391
47,497
2,249,662
12,036,233
2,790,264
Total liabilities
$
17,297,047
Liabilities
28
Note 1.
Summary of Significant Accounting Policies
The accounting policies of the County of McHenry, Illinois (County) conform to accounting principles generally
accepted in the United States of America as applicable to governments. The Governmental Accounting Standards
Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting
principles. The following is a summary of the more significant accounting policies:
(a)
Financial Reporting Entity
As defined by generally accepted accounting principles established by the Governmental Accounting Standards
Board (GASB), the financial reporting entity consists of the primary government, as well as component units, which
are legally separate organizations for which elected officials of the primary government are financially accountable.
Financial accountability is defined as:
(1) Appointment of a voting majority of the component unit’s board, and either a) the ability to impose will by the
primary government, or b) the possibility that the component unit will provide a financial benefit to or impose a
financial burden on the primary government; or
(2) Fiscal dependency on the primary government.
The accompanying financial statements present the County (the primary government) and its component units. The
financial data of the component units are included in the County’s reporting entity because of their operational
significance or financial relationships with the County. The governing bodies of these component units are appointed
by the County Board.
Blended Component Unit
Although the Public Building Commission (Commission) is a legally separate entity from the County, the Commission
is blended as if it were part of the County because its sole purpose is to manage the County’s building activities. The
County Board has the ability to significantly influence operations and the Commission is fiscally dependent on the
County. Accordingly, the Commission is included as a blended component unit of the County and is reported as a
Debt Service Fund and a Capital Projects Fund. The Commission has a fiscal year that ends on November 30, the
same as the County. Separately audited financial statements for the Commission may be obtained from the Public
Building Commission, 2200 N. Seminary Avenue, Woodstock, Illinois, 60098-2367.
Discretely Presented Component Unit
The McHenry County Conservation District (District) is a legally separate entity from the County, and the County
Board appoints all of the District’s Board. The District acquires and maintains land as open space for preservation,
education and recreation within McHenry County. The County began approving the District’s annual operating budget
during fiscal year 2000, in accordance with state statute 70/ILCS 410/13. Accordingly, the County is financially
accountable for the District and the District is reported as a discretely presented component unit within the County’s
report. The District has a fiscal year that ends on March 31. The latest financial statements as reflected in this report
are for the year ended March 31, 2003. Separately audited financial statements may be obtained from the McHenry
County Conservation District, 18410 U.S. Highway 14, Woodstock, Illinois, 60098.
29
Note 1.
(a)
Summary of Significant Accounting Policies (Continued)
Financial Reporting Entity (Continued)
Related Organizations
Certain organizations have their board members appointed by the County Board. However, the County is not
financially accountable for these organizations. Accordingly, these organizations are not part of the financial reporting
entity. The organizations are as follows:
Fire Protection Districts
McHenry County Housing Authority
Lake in the Hills Sanitary District
Greenwood Drainage District
Crystal Lake Drainage District
Hebron Drainage District
Marengo Rescue Squad
Human Relations Council
(b)
Government-wide and Fund Financial Statements
Government-wide Financial Statements: The government-wide Statement of Net Assets and Statement of
Activities report the overall financial activity of the County. Eliminations have been made to minimize the doublecounting of internal activities of the County. The financial activities of the County consist of governmental activities,
which are primarily supported by taxes and intergovernmental revenues, and business-type activities, which rely to a
significant extent on fees and charges for services.
The Statement of Net Assets presents the County’s non-fiduciary assets and liabilities with the difference reported in
three categories:
Invested in capital assets, net of related debt consists of capital assets, net of accumulated depreciation and
reduced by outstanding balances for bonds and other debt that are attributable to the acquisition, construction, or
improvement of those assets.
Restricted net assets result when constraints placed on net asset use are either externally imposed by creditors,
grantors, contributors, and the like, or imposed by law through constitutional provisions or enabling legislation.
Unrestricted net assets consist of net assets that do not meet the criteria of the two preceding categories.
It is the County’s policy to first apply restricted resources when an expenditure/expense is incurred for purposes for
which both restricted and unrestricted net assets are available.
The Statement of Activities demonstrates the degree to which the direct expenses of a given function (i.e. general and
administrative, public safety etc.) are offset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function. Program revenues include (a) charges paid by the recipients of goods or services
offered by the programs (including fines and fees), and (b) grants and contributions that are restricted to meeting the
operational requirements of a particular program. Revenues that are not classified as program revenues, including all
taxes, are presented as general revenues.
Fiduciary funds are excluded from the government-wide financial statements.
.
30
Note 1.
(b)
Government-wide and Fund Financial Statements (Continued)
Fund Financial Statements: Separate financial statements are provided for governmental funds, proprietary funds
and fiduciary (agency) funds, even though the latter are excluded from the government-wide financial statements. The
fund financial statements provide information about the County’s funds. The emphasis of fund financial statements is
on major funds, each displayed in a separate column. The County has the following major governmental funds:
General Fund, Motor Fuel Tax Fund, County Option Motor Fuel Tax Fund and County Mental Health Fund. All
remaining governmental funds are aggregated and reported as nonmajor governmental funds. The County has the
following major enterprise fund – Valley Hi Fund. The remaining enterprise fund is reported as a nonmajor enterprise
fund.
The County administers the following major governmental funds:
General Fund – This is the County’s primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in another fund. The services which are administered by the
Department and accounted for in the general fund include general and administrative, community development,
transportation, public safety, judiciary and court related, and public health and welfare.
Motor Fuel Tax Fund – This fund accounts for allotments received from the State of Illinois and expenditures for
highway construction and maintenance.
County Option Motor Fuel Tax Fund – This fund accounts for the collection of an optional gasoline tax to be used
for road maintenance and repair.
County Mental Health Fund – This fund accounts for expenditures for administering approved mental health
programs. Revenue is from property taxes.
The County administers the following major enterprise fund:
Valley Hi Fund – This fund accounts for the activities of the Valley Hi nursing home.
The County administers the following internal service funds:
Insurance Loss Fund – This fund accounts for general liability, property, worker’s compensation, and unemployment
compensation insurance premiums and claims.
Health Insurance Fund – This fund accounts for employee medical, dental, and prescription insurance premiums
and claims.
Additionally, the County administers fiduciary (agency) funds for assets held by the County in a fiduciary capacity.
31
Note 1.
(c)
Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned
and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flow takes place.
Nonexchange transactions, in which the County gives (or receives) value without directly receiving (or giving) equal
value in exchange, include various taxes, State shared revenues and various State, Federal and local grants. On an
accrual basis, revenues from taxes are recognized when the County has a legal claim to the resources. Grants,
entitlements, State shared revenues and similar items are recognized in the fiscal year in which all eligibility
requirements imposed by the provider have been met.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual
basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are
considered to be available when they are collectible within the current period or soon enough thereafter to pay
liabilities of the current period. For this purpose, the County considers revenues to be available if they are collected
within 60 days of the end of the current fiscal year.
Significant revenue sources which are susceptible to accrual include property taxes, other taxes, grants, charges for
services, and interest. All other revenue sources are considered to be measurable and available only when cash is
received.
Expenditures generally are recorded when the liability is incurred, as under accrual accounting. However,
compensated absences are recorded only when payment is due (upon employee retirement or termination). General
capital asset acquisitions are reported as expenditures in governmental funds.
Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are
followed in both the government-wide and proprietary fund financial statements to the extent that those standards do
not conflict with or contradict guidance of the Governmental Accounting Standards Board.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and
expenses generally result from providing services in connection with the proprietary fund’s principal ongoing
operations.
(d)
Cash and Cash Equivalents
For purposes of the Statement of Cash Flows, the County’s proprietary fund types consider as cash equivalents all
highly liquid investments with an original maturity of three months or less when purchased.
32
Note 1.
(e)
Investments
Investments are reported at fair value. Fair value is based on quoted market prices.
(f)
Inventory and Prepaid Items
Inventories are accounted for at cost, using the first-in, first-out method. Inventories are accounted for under the
consumption method, whereby acquisitions are recorded in inventory accounts initially and charged as expenditures
when used.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items.
(g)
Capital Assets
Capital assets which include land, roads and bridges, traffic signals and lighting projects, buildings and
improvements, furniture and fixtures, machinery and equipment and transportation equipment are reported in the
applicable governmental or business-type activities columns in the government-wide financial statements. Capital
assets are defined as assets with an initial, individual cost of more than $250,000 for infrastructure assets, and
$5,000 for other capital assets, and an estimated useful life of greater than one year. Additions or improvements that
significantly extend the useful life of an asset, or that significantly increase the capacity of an asset are capitalized.
Expenditures for asset acquisitions and improvements are stated as capital outlay expenditures in the governmental
funds.
Assets which are acquired and held for the County’s use are stated at historical cost. Donated capital assets are
recorded at their fair market value at the date of donation.
For proprietary funds, interest incurred during the construction phase of capital assets is reflected in the capitalized
value of the asset constructed, net of interest earned on the invested proceeds over the same period.
The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend the assets’
lives are not capitalized.
Depreciation of capital assets is recorded in the Statement of Activities with accumulated depreciation reflected in the
statement of net assets and is provided on the straight-line basis over the following estimated useful lives:
Years
Roads and bridges
Traffic signals and lighting systems
Building and improvements
40
10
10 – 40
8 – 10
5 – 20
4
33
Note 1.
(g)
Capital Assets (Continued)
Gains or losses from sales or retirements of capital assets are included in the operations on the Statement of
Activities.
(h)
Deferred Revenue
The County defers revenue recognition in connection with resources that have been received, but not yet earned.
Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to
be available to liquidate liabilities of the current period.
(i)
Compensated Absences
County employees accumulate vacation, sick pay, and compensatory time off for subsequent use or for payment
upon termination, death, or retirement. Vacation hours not taken in the year designated may be carried over for a
period of one year at the discretion of the department head. If the carryover is not authorized by the department
head, or if the authorized carryover is not utilized within the one year carryover limit, the vacation time not to exceed
one week may be paid to the employee. Accrued compensatory time off, earned for hours worked in excess of the
employee’s regular work schedule, may accumulate up to a maximum of 240 hours, with any excess paid out by the
County. Accumulated sick leave is not paid out at termination of employment.
The liability for compensated absences reported in the government-wide financial statements consists of unpaid,
accumulated vacation leave balances for County Employees.
A liability for compensated absences is reported in the individual governmental funds only if they have matured, for
example, as a result of employee resignations and retirements. The General Fund is typically used to liquidate these
liabilities. Vested or accumulated vacation leave of proprietary funds is recorded as an expense and liability of those
funds as the benefits accrue to employees.
District (component unit) employees earned vacation pay to a maximum of 30 working days and a percentage (based
on length of employment) of sick leave may be paid upon termination of employment.
(j)
Long-Term Obligations
In the government-wide financial statements and proprietary fund financial statements, long-term debt and other longterm obligations are reported as liabilities in the applicable governmental or business-type activities and proprietary
fund statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized
over the life of the bonds using the effective interest method. Bond issuance costs are reported as deferred charges
and amortized over the term of the related debt.
In the fund financial statements, governmental funds recognize bond premiums and discounts, as well as bond
issuance costs, during the current period. The face amount of debt issued is reported as other financing sources.
Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are
reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received,
are reported as debt service expenditures.
34
Note 1.
(j)
Long-Term Obligations (Continued)
Debt service funds are specifically established to account for and service the long-term obligations for the
governmental funds debt. Enterprise funds individually account for and service the applicable debt that benefits those
funds. Long-term debt is recognized as a liability in a governmental fund when due, or when resources have been
accumulated for payment early in the following year. For other long-term obligations, only that portion expected to be
financed with available financial resources is reported as a fund liability of a governmental fund.
(k)
Fund Equity
In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not
available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designated fund
balances, if any, represent tentative plans for future use of financial resources.
(l)
Capital Contributions
Capital contributions in the government-wide financial statements represent donations of land, highways and other
capital assets primarily from developers. Capital contributions reported in the Enterprise funds, if any, represent
transfers of equipment from governmental funds and capital contributions from outside parties.
(m)
Encumbrances
Encumbrances represent commitments related to unperformed contracts for goods or services. Encumbrance
accounting is utilized in the Governmental Fund types to reserve that portion of the applicable appropriation for the
future expenditure of resources under purchase orders, contracts, and other commitments. Encumbrances
outstanding at year-end are reported as reservations of fund balances and do not constitute expenditures or liabilities.
Outstanding encumbrances at the end of the fiscal year generally result in an increase to the budget for the
subsequent year.
(n)
Accounting Estimates
The preparation of the financial statements requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the
financial statements, and the reported amount of revenues and expenditures/expenses during the period. Actual
results could differ from these estimates.
(o)
Interfund Transactions
The County has the following types of transactions between funds:
Loans and Advances—amounts provided with a requirement for repayment. In the fund financial statements,
interfund loans are reported as due from other funds in lender funds and due to other funds in borrower funds. Any
residual balances outstanding between the governmental activities and business-type activities are reported as
internal balances in the government-wide statement of net assets.
35
Note 1.
(o)
Interfund Transactions (Continued)
Services provided and used—sales and purchases of goods and services between funds for a price approximating
their external exchange value. Interfund services provided and used are reported as revenues in seller funds and
expenditures or expenses in purchaser funds. Unpaid amounts are reported as due to/from other funds in the fund
balance sheets or fund statements of net assets.
Reimbursements—repayments from the funds responsible for particular expenditures or expenses to the funds that
initially paid for them. Reimbursements are reported as expenditures in the reimbursing fund and as a reduction of
expenditures in the reimbursed fund.
Transfers—flows of assets (such as cash or goods) without equivalent flows of assets in return and without a
requirement for repayment. In governmental funds, transfers are reported as other financing uses in the funds
making transfers and as other financing sources in the funds receiving transfers. In proprietary funds, transfers in/out
are reported as a separate category after nonoperating revenues and expenses.
(p)
New Accounting Pronouncements
Effective December 1, 2002, the County adopted the provisions of Governmental Accounting Standards Board
Statement No. 34, “Basic Financial Statements ― and Management’s Discussion and Analysis ― for State and Local
Governments” and Statement No. 37, “Basic Financial Statements and Management’s Discussion and Analysis for
State and Local Governments: Omnibus.” These Statements establish new financial reporting requirements and
significantly change the format and content of the County’s financial statements. They require new information and
restructure much of the information that the County has presented in the past.
Effective December 1, 2002, the County adopted the provisions of Governmental Accounting Standards Board
Statement No. 38, “Certain Financial Statement Note Disclosures.” This Statement modifies, establishes, and
rescinds certain financial statement note disclosures.
Note 2.
Legal Compliance – Budgets
The County follows these procedures in establishing the budgetary data reflected in the financial statements:
In October, the Senior Financial Analyst, County Administrator, and Finance Committee Chairman submit to the
County Board a proposed operating budget for the fiscal year commencing on December 1. The operating budget
includes proposed expenditures and the means of financing them.
The operating budget is then posted in the Office of the County Clerk for a period of 15 days for public inspection.
Prior to November 30, the budget is adopted by passage of a resolution by the County Board.
Budgetary control over expenditures is maintained on an object code basis by department (personal services,
contractual, commodities, etc.). Transfers of budgeted amounts between funds or any amendments to the originally
approved budget by means of an emergency appropriation require approval by the County Board members. During
the year, several emergency appropriations were made. Expenditures may not legally exceed appropriations within
each fund. Appropriations lapse at year-end.
36
Note 2.
Legal Compliance – Budgets (Continued)
Budgets for governmental fund types and internal service funds are adopted on a basis consistent with generally
accepted accounting principles (GAAP). Enterprise funds are adopted on a modified basis in that depreciation is not
budgeted and capital outlay, debt and principal retirements, are budgeted. Budgets are adopted for the General,
Special Revenue (except for the Highway Department Relocation Fund), Debt Service, Capital Projects (except the
Public Building Capital Project Fund), Permanent, Enterprise, and Internal Service Funds.
Excess of Expenditure/Expenses Over Budget
The following funds had an excess of expenditures over budget for the year ended November 30, 2003:
Fund
Excess
Debt Service
Public Building Commission Debt - general and administrative *
Public Building Commission Debt - interest and fees *
Internal Service
Insurance Loss - contractual services **
$
22,585
54,250
481,210
* Public Building Commission, blended component unit.
** Caused by year-end accrual for self-insured losses.
Note 3.
Fund Equity
Fund Equity Deficits
The following funds reported deficits as of November 30, 2003:
Deficit
Amount
Fund
Special Revenue Fund - Mental Health Grant Fund
Special Revenue Fund - Dental Care Clinic Fund
Internal Service Fund - Insurance Loss Fund
$ 1,023,438
4,277
3,013,913
The Mental Health Grant Fund deficit is the result of grant recognition timing differences. The fund deficit will be
eliminated with future grant revenues.
The Dental Care Clinic Fund deficit is the result of expenditures in excess of revenues. The fund deficit will be
eliminated with a transfer from the General Fund.
The Insurance Loss Fund deficit is the result of insufficient revenues to cover costs. The fund deficit will be
eliminated with increased taxes and/or transfers from the General Fund.
37
Note 4.
Deposits and Investments
Statutes authorize the County to make deposits/invest in commercial banks, obligations of the U.S. Treasury and U.S.
Agencies, obligations of States and their political subdivisions, credit union shares, repurchase agreements (subject
to limitations), commercial paper rated within the three highest classifications by at least two standard rating services,
the Illinois Metropolitan Investment Fund and the Illinois Funds Investment Pool. The County’s deposits and
investments at November 30, 2003 are categorized to give an indication of the level of custodial credit risk assumed.
(a)
Deposits – County (primary government)
The book balance of deposits at financial institutions at November 30, 2003 is $96,167,952, excluding cash on hand
of $10,770. At year-end, bank balances totaling $89,188,967 are entirely insured by federal depository insurance, or
collateralized with securities held by the County’s agent in the County’s name (risk category 1).
(b)
Deposits – District (component unit)
The book balance of deposits at financial institutions at March 31, 2003 is $1,023,578. At year-end, bank balances
totaled $1,136,617. Of this amount, $200,000 is insured by federal depository insurance or collateralized with
securities held by the District’s agent in the District’s name (risk category 1). The remaining $936,617 includes
deposits collateralized with securities held by the pledging financial institution’s trust department or agent in the
District’s name (risk category 2).
(c)
Investments – County (primary government)
At November 30, 2003, the County had $90,865 in the Illinois Funds Investment Pool and $10,966,994 in mutual
funds. These investments are not subject to risk categorization.
The Illinois Funds Investment Pool is not registered with the SEC. Oversight for the Pool is provided by the Auditor
General’s Office of the State of Illinois. The fair value of the position in the Pool is the same as the value of the Pool
shares.
(d)
Investments – District (component unit)
At March 31, 2003, the District had $40,103,754 in the Illinois Funds Investment Pool. This investment is not subject
to risk categorization.
38
Note 5.
Property Taxes
The County’s property tax is levied each calendar year on all taxable real property located in the County. Since the
2003 property tax levy is levied to finance the operations of fiscal year 2004, the 2003 property tax levy is recorded as
a receivable and the 2003 property tax revenue is deferred. The 2002 property tax levy is recorded as revenue by the
County in accordance with the applicable measurement focus and basis of accounting for fiscal year 2003. The
County must file its tax levy by the last Tuesday of December each year.
The township assessors are responsible for assessment of all taxable real property within McHenry County, except
for certain railroad and pollution control property which is assessed directly by the State. The County Clerk computes
the annual tax of each parcel of real property and prepares tax books used by the County Collector as a basis for
issuing tax bills to all taxpayers in the County.
Property taxes are collected by the County Collector/Treasurer, who remits to the units their respective share of the
collections. Taxes levied in 2002 became due and payable in two installments in June 2003 and September 2003.
The owner of real property on January 1 (lien date) in any year is liable for taxes of that year.
39
Note 6.
Capital Assets
A summary of changes in capital assets for governmental activities of the County (primary government) is as follows:
Balance
December 1
Governmental activities:
Capital assets not being depreciated
Land
Construction in progress
Total capital assets not being depreciated
$
30,140,500 $
3,641,831
33,782,331
Additions
Deletions
848,465 $
$
7,686,663
(11,328,494)
8,535,128
(11,328,494)
Balance
November 30
30,988,965
30,988,965
Other capital assets
Roads and bridges
Traffic signals and lighting projects
Total other capital assets at historical cost
50,593,601
450,000
50,957,970
1,881,790
16,945,036
3,999,827
124,828,224
4,445,914
258,512
11,411,463
9,500
1,061,703
486,558
17,673,650
(71,820)
(295,371)
(367,191)
55,039,515
708,512
62,369,433
1,891,290
17,934,919
4,191,014
142,134,683
Less acccumulated depreciation for:
Roads and bridges
Total accumulated depreciation
(9,226,013)
(225,000)
(15,403,386)
(1,382,857)
(10,223,716)
(2,633,022)
(39,093,994)
(1,351,200)
(57,926)
(1,459,523)
(58,327)
(1,442,326)
(759,046)
(5,128,348)
71,820
295,371
367,191
(10,577,213)
(282,926)
(16,862,909)
(1,441,184)
(11,594,222)
(3,096,697)
(43,855,151)
Other capital assets, net
85,734,230
12,545,302
Governmental activities capital assets, net
-
98,279,532
$ 119,516,561 $ 21,080,430 $ (11,328,494) $ 129,268,497
40
Note 6.
Depreciation expense was charged to functions as follows:
General and admistrative
Transportation
Public safety
Total depreciation expense - governmental activities
$
1,950,607
11,789
2,179,954
831,406
36,525
118,067
$
5,128,348
A summary of changes in capital assets for business-type activities of the County (primary government) is as follows:
Balance
December 1
Business-type activities:
Capital assets not being depreciated
Land
$
6,000
Additions
$
-
Balance
November 30
Deletions
$
-
$
6,000
Buildings
Equipment
Total other capital assets
5,412,333
2,787,683
8,200,016
4,918
41,572
46,490
-
5,417,251
2,829,255
8,246,506
Less accumulated depreciation for:
Buildings
Equipment
Total accumulated depreciation
(3,510,334)
(1,647,127)
(5,157,461)
(151,953)
(234,285)
(386,238)
-
(3,662,287)
(1,881,412)
(5,543,699)
Other capital assets, net
3,042,555
(339,748)
-
2,702,807
3,048,555
$ (339,748)
Business-type activities capital assets, net
$
$
-
$
2,708,807
Depreciation expense was charged to functions as follows:
Business-type activities:
Public safety
$
198,282
187,956
Total depreciation expense - business-type activities
$
386,238
41
Note 6.
A summary of changes in capital assets for business-type activities of the District (component unit) is as follows:
Balance
December 1
Additions
$ 77,803,058
$ 15,150,724
8,220,000
4,414,690
935,375
1,042,663
14,612,728
1,323,955
132,149
89,408
8,063
42,406
1,595,981
Less accumulated depreciation for:
Roads
(3,524,388)
(1,823,634)
(380,708)
(634,138)
(6,362,868)
(486,403)
(202,720)
(85,975)
(403)
(151,102)
(926,603)
Total capital assets being depreciated, net
8,249,860
669,378
Governmental activities capital assets, net
$ 86,052,918
$ 15,820,102
Balance
November 30
Deletions
Capital assets not being depreciated:
Land
Roads
Note 7.
$
(6,800)
(6,800)
-
$
$
92,953,782
9,543,955
4,546,839
1,017,983
8,063
1,085,069
16,201,909
(4,010,791)
(2,026,354)
(466,683)
(403)
(785,240)
(7,289,471)
(6,800)
8,912,438
(6,800)
$ 101,866,220
Short - Term Debt
The County issued and repaid $500,000 of tax revenue anticipation warrants during the year ended November 30,
2003. The purpose of this short-term debt was to provided liquidity for governmental operations financed by property
taxes, which are collected in semi-annual payments due in June and September each year.
42
Note 8.
Long -Term Obligations
The following is a summary of long-term obligation activity for the County (primary government) associated with
governmental activities for the year:
Balance
December 1
Capital leases
Installment notes
$
2,664,023
1,188,545
340,414
Total
$ 24,216,633
Issuances
$
2,788,206
300,000
-
20,023,651
$
3,088,206
Balance
November 30
Retirements
$
$
2,556,595
569,387
175,770
Due
Within
One Year
$
2,895,634
919,158
164,644
4,836,579
15,187,072
8,138,331
$ 19,166,508
$
955,559
477,463
164,644
1,353,995
$
2,951,661
The following is a summary of long-term obligation activities for the County (primary government) associated with
business-type activities for the year:
Balance
December 1
Issuances
Retirements
Balance
November 30
Due
Within
One Year
Revenue bonds
$
137,921 $
765,000
149,746 $
-
137,921 $
140,000
149,746 $
625,000
49,416
145,000
Total
$
902,921 $
149,746 $
277,921 $
774,746 $
194,416
The following is a summary of long-term obligation transactions for the District (component unit):
Balance
December 1
$
Issuances
90,990,000 $
-
43
Retirements
$
1,005,000 $
Balance
November 30
89,985,000 $
Due
Within
One Year
1,360,000
Note 8.
Long-term obligations outstanding (excluding compensated absences) of the County (primary government) are as
follows:
Description
Fund Debt
Retired By
Balances
December 1
Issuances
Retirements
Balances
November 30
Capital Leases - governmental activities
Dell Workstation ***
$867,363 capital lease due in quarterly
installments of $73,856; interest at
1.33% through February 15, 2005
General
Dell Workstation ***
$19,705 capital lease due in annual
installments of $6,568;
interest at 0% through May 20, 2005
Job
Training
13,136
-
6,568
Compaq Server ***
$314,563 capital lease due in three
annual installments of $106,754 plus interest
at 1.823% through November 30, 2003
General
104,847
-
104,847
-
Harris Bank Printer ***
$146,347 capital lease due in semi-annual
installments of $23,420 to $25,301 plus
interest at 3.9% through May 1, 2004
General
74,460
-
49,158
25,302
Harris Bank Switch Lease***
installments plus interest at 3.25% to 3.7%
through May 1, 2006
General
344,325
-
94,393
249,932
Fifth Third Bank SANS Lease***
installments plus interest at 3.69% through
January 8, 2006
General
27,593
272,407
$
651,777 $
-
Total Capital Leases
-
$
300,000
$ 1,188,545 $ 300,000 $
44
286,828 $
569,387 $
364,949
6,568
919,158
Note 8.
Description
Fund Debt
Retired By
Balances
December 1
Issuances
Retirements
Balances
November 30
Installment Notes - governmental activities
Accu-Vote System***
$553,500 due in monthly installments
of $10,577, interest at 4.9% through
October 20, 2004
General
Sustain Upgrade***
$275,000 due in monthly installments
of $5,110, interest at 4.4% through
September 15, 2004
Circuit
Court
Automation
$
232,599 $
-
107,815
-
$
118,039 $
57,731
114,560
50,084
Total Installment Notes
$
340,414 $
-
$
175,770 $
164,644
General Obligation Bonds and Debt Certificates governmental activities
McHenry County General Obligation
$4,250,000 Limited Tax Debt Certificate
Series 2001, **** due in annual
installments of $350,000 to $510,000;
interest at 4.235% to 4.65% through
Debt
May 1, 2011
Service
$ 3,900,000 $
-
$
365,000 $ 3,535,000
McHenry County General Obligation*****
$1,575,000 Limited Tax Debt Certificate
Series 2001-A, due in semi-annual
interest at 2.25% to 4.89%, balloon
payment due December 30, 2011
Debt
Service
1,543,651
-
61,579
1,482,072
McHenry County General Obligation******
$ 9,400,000 McHenry County Debt
Certificates Series 2002A and Series
2002B, due in annual installments of
$145,000 to $1,450,000, interest at 2.5%
to 5.35% through January 2022
Debt
Service
9,400,000
-
-
9,400,000
45
Note 8.
Description
Fund Debt
Retired By
Balances
December 1
General Obligation Bonds and Debt Certificates governmental activities (Continued)
Public Building Commission
$15,075,000 Revenue Refunding Bonds
Series 1998*, due in annual
installments of $2,890,000 to $3,160,000;
interest at 4.00% through
Debt
December 1, 2003
Service
Public Building Commission
$3,520,000 Revenue Refunding Bonds
Series 2002*, due in annual
installments of $770,000 to $1,395,000;
December 1, 2004
$ 3,015,000
Debt
Service
Issuances
$
2,165,000
Retirements
Balances
November 30
-
$ 3,015,000
-
1,395,000
770,000
-
$ 4,836,579
$ 15,187,072
$ 5,581,736
$ 16,270,874
Total General Obligation Bonds
$ 20,023,651
$
Total governmental activities
$ 21,552,610
$ 300,000
$
-
Revenue Bonds - business type activities
McHenry County 911
$1,160,000 Emergency Telephone System
Series 1998**, due in annual
December 1, 2006
McHenry
County
911
$
765,000 $
-
$
140,000 $
625,000
Total Revenue Bonds
$
765,000 $
-
$
140,000 $
625,000
Total Long-Term Obligations
(excluding compensated absences)
$ 22,317,610 $ 300,000 $ 5,721,736 $ 16,895,874
46
Note 8.
Long-term obligations outstanding (excluding compensated absences) of the District (component unit) are as follows:
Description
Fund Debt
Retired By
General Obligation Bonds - governmental-type activities
McHenry County Conservation District
$5,000,000 General Obligation Limited
Bonds Series 1995C, due in annual
installments; interest at 4.3% to 4.5%
Debt
through February 1, 2003
Service
Balances
December 1
Issuances
Retirements
$
$
$
825,000
-
Balances
November 30
825,000 $
-
Bonds Series 1998A, due in annual
Debt
Service
9,430,000
-
40,000
9,390,000
$68,500,000 General Obligation
Bonds Series 2001A, due in annual
Debt
Service
68,500,000
-
-
68,500,000
Refunding Bonds Series 2001B, due in
annual installments; interest at 4.25% to
5.0% through February 1, 2016
Debt
Service
12,235,000
-
Total General Obligation Bonds
$ 90,990,000
$
-
140,000
12,095,000
$ 1,005,000 $ 89,985,000
* The County leases the facilities for which the bonds were issued from the McHenry County Public Building
Commission under agreements which expire on the maturity date of the bonds.
** The proceeds were used to fund the construction and equipping of an emergency telephone 911 system to serve
all areas of McHenry County. The bonds are to be repaid from the collection of monthly telephone line surcharges
paid by McHenry County residents through their telephone companies.
*** The proceeds from the capital leases and installment notes were used for the purchase and implementation of
computer software and hardware. The County implemented a Geographic Information System, Accu-Vote System,
and Justice system. The capital leases and installment notes will be repaid from the General, Circuit Court
Automation and Job Training Funds.
47
Note 8.
**** The proceeds were used for the construction of a new County highway facility. Principal and interest payments
will be reported in a Debt Service fund. Revenues will be provided by operating transfers in from the County Highway
Fund and the County Option Motor Fuel Tax Fund.
***** The proceeds were used for the construction of a new mental health facility. Principal and interest payments
will be reported in a Debt Service fund. Revenues will be provided by operating transfers in from the Mental Health
Fund.
****** The proceeds will be used for the construction of a new administration building. Principal and interest
payments will be reported in a Debt Service fund. Revenues will be provided by operating transfers in from the
General Fund.
Debt Service Requirements to Maturity
Annual debt service requirements to maturity for the County (primary government) for capital leases, installment
notes, revenue bonds and general obligation bonds and debt certificates are as follows:
Governmental Type
Capital Leases
Installment Notes
Principal
Interest
Principal
Interest
Fiscal
Year
2004
2005
2006
2007
2008
Totals
$
477,463
233,133
112,736
63,298
32,528
$
21,915
12,315
5,928
2,957
600
$ 164,644
-
$
3,905
-
$
919,158
$
43,715
$ 164,644
$
3,905
48
Note 8.
Governmental Type
and Debt Certificates
Principal
Interest
Fiscal
Year
2004
2005
2006
2007
2008
2009-2013
2014-2018
2019-2023
Totals
Business Type
Revenue Bonds
Principal
Interest
$ 1,353,995
758,508
789,096
825,337
867,376
4,702,760
2,575,000
3,315,000
$
624,612
586,479
559,827
529,728
495,784
1,881,058
1,153,353
421,269
$ 145,000
155,000
160,000
165,000
-
$ 21,204
15,540
9,515
3,217
-
$ 15,187,072
$ 6,252,110
$ 625,000
$ 49,476
Annual debt service requirements to maturity for the District (component unit) for general obligation bonds
governmental type activities are as follows:
Fiscal
Year
2004
2005
2006
2007
2008
2009 - 2013
2014 - 2018
2019 - 2021
Total
Principal
Interest
$
1,360,000 $ 4,726,418
1,755,000
4,668,078
2,185,000
4,592,928
2,480,000
4,499,458
2,795,000
4,393,540
19,615,000
19,708,975
32,215,000
13,369,538
27,580,000
3,192,469
$
89,985,000 $ 59,151,404
Advance Refunding – District (Component Unit)
On June 1, 2001, the District issued general obligation limited refunding bonds in the amount of $12,235,000. The
proceeds were used to refund $1,290,000 of the outstanding 1995 bond issue and $10,900,000 of the outstanding
1998 bond issue. Net proceeds of $12,361,115 (after a premium of $252,738 and issuance costs of $126,623) were
deposited with an escrow agent to provide for all future debt service payments on the refunded debt. As a result, the
1995 and refunded 1998 bonds are considered defeased and have been removed from the financial statements. At
March 31, 2003, a total of $10,595,000 of defeased debt is still outstanding.
49
Note 8.
Industrial Revenue Bonds
The County has participated in several issues of Industrial Revenue Bonds, issued for the purpose of constructing
privately operated manufacturing and other related facilities within the County. These bonds are not direct or
contingent liabilities of the County. Revenue from lease agreements and property purchased with the bond proceeds
is pledged for the total payment of principal and interest on the bonds, and the bondholders can look only to these
sources for repayment.
Note 9.
(a)
Defined Benefit Pension Plan
Plan Description
The County and District contribute to the Illinois Municipal Retirement Fund (IMRF), which provides retirement
(including early retirement), disability, and death benefits to plan members and beneficiaries. IMRF is a defined
benefit agent-multiple-employer public employee retirement system which acts as a common investment and
administrative agent for local governments and school districts in Illinois. All employees hired in positions that meet
or exceed the prescribed annual hourly standard must be enrolled in either the regular IMRF plan or the IMRF’s
Sheriff’s Law Enforcement Personnel (SLEP) plan as participating members. The Illinois Pension Code establishes
the benefit provisions of the plan, which can only be amended by the Illinois General Assembly. IMRF issues a
publicly available financial report that includes financial statements and required supplementary information. That
report may be obtained by writing to the Illinois Municipal Retirement Fund, 2211 York Road, Suite 500, Oak Brook,
Illinois 60523.
(b)
Funding Policy
Employees participating in the regular IMRF plan and the SLEP plan are required to contribute 4.5% and 6.5% of their
annual covered salary, respectively. The member rate is established by state statute. The County and District are
required to contribute at an actuarially determined rate. The County’s rates for calendar year 2002 were 3.64% and
21.26%, respectively of payroll for the regular IMRF plan and SLEP plan. The County’s rates for calendar year 2003
were 4.32% and 21.33%, respectively of payroll for the regular IMRF plan and SLEP plan. The District’s rate for
calendar year 2002 (most recent available) was 10.35% of payroll for the regular IMRF plan. The County’s and
District’s contribution requirements are established and amended by the IMRF Board of Trustees.
(c)
Annual Pension Cost, Net Pension Obligation and Actuarial Assumptions
For the calendar year 2002 (most recent information available), the County’s annual pension cost of $972,609 and
$1,750,352 for IMRF and SLEP, respectively, was equal to the County’s required and actual contributions. For the
calendar year 2002 (most recent information available), the District’s annual pension cost of $222,546 for IMRF was
equal to the District’s required and actual contributions. The required contributions were determined as part of the
December 31, 2000 actuarial valuation using the entry age actuarial cost method. The actuarial assumptions
included (a) 7.5% investment rate of return (net of administrative expenses); (b) projected salary increases of 4% a
year attributable to inflation; (c) additional projected salary increases ranging from .4% to 11.6% per year, depending
on age and service attributable to seniority/merit; and (d) cost of living adjustments of 3% per year of the original
amount of the benefit.
50
Note 9.
(c)
Defined Benefit Pension Plan (Continued)
Annual Pension Cost, Net Pension Obligation and Actuarial Assumptions (Continued)
The actuarial value of assets was determined using techniques that smooth the effects of short-term volatility in the
market value of investments over a five-year period. The unfunded actuarial accrued liability is being amortized as a
level percentage of projected payroll on a closed basis. The remaining amortization period at December 1, 2002 was
10 years for the regular plan and 30 years for SLEP.
In accordance with GASB Statement No. 27, “Accounting for Pension by State and Local Governmental Employers,”
the County and District determined that there were no pension obligations at November 30, 2003 or 2002.
(d)
Trend Information
Calendar
Year
County
IMRF
County
SLEP
District
IMRF
Annual Pension Cost
2002
2001
2000
$ 972,609
1,502,351
1,716,141
$ 1,750,352
1,574,320
1,463,519
$ 222,546
211,775
199,177
Percent Contributed
2002
2001
2000
Net Pension Obligation
2002
2001
2000
Note 10.
100 %
100
100
-
100
100
100
100
100
100
-
-
Contingent Liabilities
The County (primary government) is a defendant in various lawsuits, wherein substantial amounts are claimed.
Although the outcome of these lawsuits is not presently determinable, the resolution of these matters could have a
material adverse effect on the financial condition of the County.
Note 11.
Other Post Employment Benefits
In addition to the pension benefits described in Note 9, the County provides postretirement insurance to the
employees who retire and elect same. To be eligible for coverage, an employee must be qualified as a Sheriff’s Law
Enforcement Personnel deferred pensioner who has at least 20 years of service credit and is under age 50; a
Sheriff’s Law Enforcement Personnel retiree who has at least 20 years of service credit and is at least 50 years old; or
an Illinois Municipal Retirement Fund retiree who has at least eight years of service credit and is at least 55 years old.
51
Note 11.
Other Post Employment Benefits (Continued)
Currently, 86 former employees meet the above stated eligibility requirements and are enrolled for coverage under
the current plan. The insurer pays the amount of validated medical claims incurred by retirees and their dependents
according to the Schedule of Benefits in the current plan. Expenditures for postretirement insurance are recognized
on a pay-as-you-go basis. During the year, expenditures of $591,289 were recognized for postretirement insurance
paid on behalf of the retirees and their dependents. The County received $419,543 in premiums from former
employees.
Note 12.
Risk Management
The County and District are exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters. The County accounts for its risk of loss in
the Health Insurance and Insurance Loss Funds (internal service funds). The Insurance Loss Fund provides
coverage for up to a maximum of $250,000 for each worker’s compensation claim, $250,000 for each general liability
claim, $50,000 for each auto liability claim and $25,000 for each property damage claim. The County purchases
commercial insurance for claims in excess of coverage provided and for other risks of loss.
Settled claims have not exceeded the excess commercial coverage in any of the past three years. There were no
significant reductions in insurance coverage from the previous year.
The District accounts for its risk of loss in its General Fund. The District purchases commercial insurance to handle
these risks of loss. Settled claims have not exceeded covered amounts in any of the past three years. There were no
significant reductions in insurance coverage from the previous year.
All funds of the County are covered by the Insurance Loss and Health Insurance Funds. The County bases its
estimate of insurance liabilities on the County’s history of claim payments, which includes an estimate of the incurred
but not reported claims.
The claims liability of $5,274,833 reported in the Insurance Loss Fund is based on the requirements of Governmental
Accounting Standards Board Statement No. 10, which requires that a liability for claims be reported if information prior
to the issuance of the financial statements indicates that it is probable that a liability has been incurred at the date of
the financial statements and the amount of the loss can be reasonably estimated.
Changes in the Fund’s claims liability amount in fiscal year 2003 and 2002 were:
2002-2003
2001-2002
Beginning of
fiscal-year
liability
Current-year
claims and
changes in
estimates
Claim
payments
Balance at
fiscal
year end
$ 4,741,232
1,607,459
$ 1,828,892
4,559,552
$ 1,295,291
1,425,779
$ 5,274,833
4,741,232
52
Note 13.
Contractual Commitments
As of year-end, the County had entered into various contracts for road construction and repairs totaling approximately
$8,406,593. As of year-end, approximately $4,980,794 remains unexpended. No future financing is required.
Additionally, the County had entered into various contracts for building construction totaling approximately $378,919.
As of year-end, approximately $208,186 remains unexpended. No future financing is required.
Note 14.
Enterprise Funds
The County maintains one major enterprise fund which accounts for the activities of the Valley-Hi Nursing Home
which is intended to be self-supporting through resident fees, intergovernmental revenues (mainly Medicare), and
operating transfers from other funds.
The other enterprise fund maintained by the County is the E-911 fund which is supported by charges to participating
members. Since the E-911 fund is the only nonmajor Enterprise Fund, segment information was not presented. All
the E-911 fund information is included in the basic financial statements.
Note 15.
Fund Balance Reserved for Future Grant/Program Expenditure
The County receives grant funds from various government agencies. The funds are restricted until expended in
accordance with the various restrictions imposed by the grantor.
The District (component unit) received a donation that is intended for a scholarship program in which the donation
and interest earned will be distributed to an eligible recipient. The District will set up the criteria for the scholarship,
select a recipient and award the scholarship.
53
Note 16.
(a)
Interfund Balances
County (Primary Government)
Individual interfund balances for the County (primary government) at November 30, 2003 are shown as follows:
Detail
Fund
General Fund
Nonmajor Governmental Funds
Valley Hi Fund
Valley Hi Fund
Other Nonmajor Governmental Funds
Fiduciary Fund
Total
Fund
General Fund
Valley Hi Fund
General Fund
General Fund
Fiduciary Funds
Total
Due From
Other Funds
Loan for short-term cash needs
Current portion of long-term advance
being paid over time
Long-term cash advance being
paid over time
$
500,000
899,093
Engineering fees due
$
$
Current portion of long-term cash
advance being repaid over time
Long-term cash advance being
repaid over time
33,953
10,000
500,000
899,093
Engineering fees due
$
54
10,000
30,409
1,473,455
Due To
Other Funds
Detail
33,953
30,409
1,473,455
Note 16.
(b)
Interfund Balances (Continued)
County (Primary Government) - Transfers
The interfund transfers in and out for the year ended November 30, 2003 are as follows:
Fund
General Fund
General Fund
County Mental Heath Fund
Internal Service Funds
General Fund
Detail
Administrative expenses
Reimbursement for building costs
County Mental Health Fund
General Fund
$
Death benefit coverage
Tax sale indemnity coverage
$
Detail
Death benefit coverage
Tax sale indemnity coverage
County support for animal shelter
Debt service payments
30,812
536,276
273,917
325,513
448,710
49,344
101,104
79,184
34,112
County support for animal shelter
County support of grant programs
Construction costs
Total
Fund
General Fund
Internal Service Fund
Transfers In
8,000
510,198
2,397,170
Transfers Out
$
8,000
510,198
273,917
325,513
448,710
County support of grant programs
49,344
101,104
Administrative expenses
Reimbursement for building costs
Construction costs
30,812
536,276
79,184
34,112
2,397,170
Total
$
55
Note 17.
Capital Contributions
Capital contributions consisting of land and roads amounting to $2,462,830 were received from developers for the
year ended November 30, 2003. These contributed assets have been recorded in the Statement of Activities as
capital contributions.
Note 18.
New Governmental Accounting Standards
The Governmental Accounting Standards Board (GASB) has issued the following statements:
Statement No. 39 – “Determining Whether Certain Organizations are Component Units,” an amendment to GASB
Statement No. 14 to provide additional guidance to determine whether certain organizations for which the primary
government is not financially accountable should be reported as a component unit based on the nature and
significance of their relationship with the primary government.
Statement No. 40 – “Deposit and Investment Risk Disclosures, an amendment to certain provisions of GASB
Statement No. 3,” requires certain disclosures of investments that have fair values that are sensitive to changes in
interest rates.
Statement No. 42 – “Accounting and Financial Reporting for Impairment of Capital Assets and for Insurance
Recoveries,” requires governments to report the effects of capital asset impairment in their financial statements when
it occurs. It also provides guidance for accounting for insurance recoveries.
Statement No. 39 will become effective for the period beginning December 1, 2003. Statement No. 40 will become
effective for the period beginning December 1, 2004. Statement No. 42 will become effective for the period beginning
December 1, 2005. Management has not yet completed their assessment of these Statements; however, they are
not expected have a material effect on the overall financial statement presentation.
Note 19.
Subsequent Events
Subsequent to November 30, 2003, the County had the following bond issuances:
Closing
Date
Description
Principal
Amount
General Obligation Debt Certificates,
Series 2003B
December 3, 2003
$ 10,000,000
Series 2003A
January 7, 2004
$ 5,000,000
Taxable Debt Certificates,
Series 2003C
December 3, 2003
$ 4,600,000
Series 2004
January 7, 2004
$ 2,500,000
56
REQUIRED SUPPLEMENTARY INFORMATION
(UNAUDITED)
Required Supplementary Information
Schedule of Revenues, Expenditures, and Changes in Fund Balance –
Budget and Actual – General Fund
Original
Budget
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
11,958,430
1,891,500
1,369,500
2,104,054
14,809,739
16,705,000
596,000
206,500
49,640,723
Final
Budget
$
12,701,746
1,891,500
1,369,500
3,236,402
14,809,739
17,625,000
596,000
206,500
52,436,387
Actual
$
14,344,192
2,155,295
1,382,549
2,766,378
15,886,331
17,342,130
259,605
177,910
54,314,390
Variance with
Final Budget
Over
(Under)
$
1,642,446
263,795
13,049
(470,024)
1,076,592
(282,870)
(336,395)
(28,590)
1,878,003
18,414,967
1,059,682
16,271,351
7,625,028
4,036,116
689,153
19,579,998
1,159,848
17,381,216
7,751,091
4,166,198
1,835,925
17,470,501
1,117,919
16,598,023
7,621,474
3,928,986
1,320,770
2,109,497
41,929
783,193
129,617
237,212
515,155
721,599
44,495
48,862,391
680,858
38,366
52,593,500
680,858
38,293
48,776,824
73
3,816,676
over expenditures
778,332
(157,113)
5,537,566
5,694,679
Transfers in
Transfers out
Debt proceeds
53,752
(357,014)
-
85,752
(1,174,222)
-
567,088
(1,117,628)
300,000
481,336
56,594
300,000
Total other financing sources (uses)
(303,262)
(1,088,470)
(250,540)
837,930
(1,245,583)
5,287,026
$
475,070
57
$
$
6,532,609
Budget and Actual – Motor Fuel Tax Fund
Original
Budget
Revenues
Grants, contributions and
intergovernmental
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Transportation
Personal services
Commodities
Capital outlay
Total expenditures
$
Final
Budget
-
$
Actual
-
$
52,729
Variance with
Final Budget
Over
(Under)
$
52,729
3,817,220
545,020
4,362,240
3,817,220
545,020
4,362,240
4,887,503
174,246
5,167
5,119,645
1,070,283
(370,774)
5,167
757,405
101,220
3,483,000
853,000
4,700,000
9,137,220
101,220
3,962,089
860,144
4,727,019
9,650,472
100,236
1,832,748
420,602
1,227,008
3,580,594
984
2,129,341
439,542
3,500,011
6,069,878
(5,288,232)
1,539,051
(4,774,980)
$
Fund balance at beginning of year
15,851,916
Fund balance at end of year
$
See Notes to Required Supplementary Iinformation.
58
17,390,967
$
6,827,283
COMBINING, INDIVIDUAL FUND, AND CAPITAL ASSET
FINANCIAL STATEMENTS AND SCHEDULES
Budget and Actual – County Option Motor Fuel Tax Fund
Original
Budget
Revenues
intergovernmental
Other taxes
Interest
Total revenues
$
Final
Budget
-
$
Actual
-
$
52,729
Variance with
Final Budget
Over
(Under)
$
52,729
1,300,000
4,202,506
684,199
6,186,705
1,300,000
4,202,506
684,199
6,186,705
1,554,972
4,622,973
172,622
6,403,296
254,972
420,467
(511,577)
216,591
Expenditures
Current
Transportation
Capital outlay
Total expenditures
3,100,000
8,755,000
11,855,000
3,783,205
8,839,577
12,622,782
2,664,974
1,937,032
4,602,006
1,118,231
6,902,545
8,020,776
over expenditures
(5,668,295)
(6,436,077)
1,801,290
8,237,367
(448,710)
(448,710)
(448,710)
(6,884,787)
1,352,580
Other financing uses
Transfers out
$
(6,117,005)
$
17,138,615
$
59
18,491,195
$
8,237,367
Budget and Actual – County Mental Health Fund
Original
Budget
Revenues
intergovernmental
Property taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Personal services
Commodities
Debt service
Interest and fees
Total expenditures
Final
Budget
50,000
7,492,234
83,600
10,000
7,635,834
$
50,000
7,492,234
83,600
10,000
7,635,834
Actual
$
20,602
7,480,249
20,923
6,745
7,528,519
Variance with
Final Budget
Over
(Under)
$
(29,398)
(11,985)
(62,677)
(3,255)
(107,315)
653,104
6,811,097
80,998
653,104
6,720,897
81,031
589,953
6,691,397
56,699
63,151
29,500
24,332
7,545,199
4,000
7,459,032
464
7,338,513
3,536
120,519
over expenditures
90,635
176,802
190,006
13,204
Transfers in
Transfers out
11,000
(101,635)
11,000
(187,835)
(150,448)
(11,000)
37,387
(90,635)
(176,835)
(150,448)
26,387
(33)
39,558
$
-
$
2,825,533
$
60
2,865,091
$
39,591
Analysis of Funding Progress
November 30, 2003
County's Regular Plan
(1)
Actuarial
Value of
Assets
Actuarial
Valuation
Date
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
54,731,222
55,266,681
52,431,520
44,331,834
36,593,696
30,330,705
(2)
Actuarial Accrued
Liability (AAL)
Entry Age
$
49,994,236
45,465,691
42,363,133
38,958,244
34,591,856
31,566,251
(2)–(1)
Unfunded
AAL
(UAAL)
$
(4,736,986)
(9,800,990)
(10,068,387)
(5,373,590)
(2,001,840)
1,235,546
(1)/(2)
Funded
Ratio
109.48 % $
121.56
123.77
113.79
105.79
96.09
(3)
Covered
Payroll
26,720,024
24,669,142
23,285,495
22,608,892
20,851,814
20,152,041
UAAL as a
Percentage of
Covered
Payroll
((2-1)/3)
(17.73) %
(39.73)
(43.24)
(23.77)
(9.60)
6.13
Sheriff's Law Enforcement Personnel Plan (SLEP)
(1)
Actuarial
Value of
Assets
Actuarial
Valuation
Date
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
24,463,263
22,270,021
19,615,611
17,172,006
11,495,192
11,003,011
(2)
Actuarial Accrued
Liability (AAL)
Entry Age
$
29,539,503
25,576,720
23,611,081
22,339,571
17,604,072
17,667,208
(2)–(1)
Unfunded
AAL
(UAAL)
$
5,076,240
3,306,699
3,995,470
5,167,565
6,108,880
6,664,197
(1)/(2)
Funded
Ratio
82.82 % $
87.07
83.08
76.87
65.30
62.28
(3)
Covered
Payroll
8,233,075
7,278,410
7,056,504
6,883,060
6,664,448
6,245,760
UAAL as a
Percentage of
Covered
Payroll
((2-1)/3)
61.66 %
45.43
56.62
75.08
91.66
106.70
Component Unit's Plan - Conservation District
(1)
Actuarial
Value of
Assets
Actuarial
Valuation
Date
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
1,897,867
1,579,222
1,246,214
883,531
701,065
460,067
(2)
Actuarial Accrued
Liability (AAL)
Entry Age
$
2,820,714
2,367,171
1,959,916
1,655,509
1,531,780
1,191,747
(2)–(1)
Unfunded
AAL
(UAAL)
$
922,847
787,949
713,702
771,978
830,715
731,680
61
(1)/(2)
Funded
Ratio
67.28 % $
66.71
63.59
53.37
45.77
38.60
(3)
Covered
Payroll
2,150,203
1,997,873
1,830,668
1,619,524
1,401,577
1,290,109
UAAL as a
Percentage of
Covered
Payroll
((2-1)/3)
42.92 %
39.44
38.99
47.67
59.27
56.71
Employer Contributions
November 30, 2003
Regular Plan
Actuarial
Valuation
Date
Annual
Required
Contribution
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
972,609
1,502,351
1,716,141
2,018,973
1,870,410
1,773,164
Percentage
Contributed
100
100
100
100
100
100
%
Sheriff's Law Enforcement Personnel Plan (SLEP)
Actuarial
Valuation
Date
Annual
Required
Contribution
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
1,750,352
1,574,320
1,463,519
1,377,988
1,046,318
816,325
Percentage
Contributed
100
100
100
100
100
100
%
Component Unit's Plan - Conservation District
Actuarial
Valuation
Date
Annual
Required
Contribution
12/31/2002
12/31/2001
12/31/2000
12/31/1999
12/31/1998
12/31/1997
$
62
222,546
211,775
199,177
174,584
158,658
135,321
Percentage
Contributed
100
100
100
100
100
100
%
Notes to Required Supplementary Information
Note 1.
Budgetary Basis of Accounting
Budgets are adopted on a basis consistent with generally accepted accounting principles. All unexpended annual
appropriations lapse at fiscal year-end.
Note 2.
Excess of Expenditures Over Budget
No major funds had an excess of expenditures over budget for the 2003 fiscal year.
63
BASIC FINANCIAL STATEMENTS
COMBINING, INDIVIDUAL FUND, AND CAPITAL ASSET
GENERAL FUND
To account for resources traditionally associated with governments, which are not required to be accounted
for in another fund.
General Fund
Schedule of Revenues – Budget and Actual
Original
Budget
County clerk fees
Tax redemption fees
Recording fees
Penalties/fees on delinquent taxes
Sidwell maps fees
Other fees and charges
Cable television franchise fees
Assessor's salary reimbursement
Employee association fee
Public safety
Coroner fees
Sheriff fees - circuit court
Off duty detail
Prisoner healthcare co-pay
Sheriff fees - warrant docket
Sheriff fees – photocopies
Sheriff fees – foreign courts
Foreclosures
Court security fees
Execution fees
Jail space rental
Payphones
Work release program
Other public safety services
10% bond earnings
Circuit clerk fees
County court fees
Court services salary reimbursements
Public defender salary reimbursements
State's attorney salary reimbursements
State's attorney fees
Public aid
Periodic imprisonment fees
Public defenders
$
160,000
88,000
1,596,000
860,000
17,000
26,547
250,000
40,300
6,000
Final
Budget
$
160,000
88,000
1,596,000
860,000
17,000
26,547
250,000
40,300
6,000
Variance with
Final Budget
Over
(Under)
Actual
$
160,209
90,852
3,399,310
979,617
4,231
333,918
39,914
7,703
$
209
2,852
1,803,310
119,617
(17,000)
(22,316)
83,918
(386)
1,703
10,000
225,000
16,000
1,000
4,000
11,000
65,000
25,000
360,000
3,000
2,658,806
150,000
128,500
150,000
4,000
10,000
225,000
16,000
1,000
4,000
11,000
65,000
25,000
360,000
3,000
3,313,162
150,000
128,500
150,000
4,000
8,443
317,407
17,310
1,899
6,259
10,352
75,579
21,966
421,749
3,467
2,518,510
181,987
97,649
169,859
6,033
(1,557)
92,407
1,310
899
2,259
(648)
10,579
(3,034)
61,749
467
(794,652)
31,987
(30,851)
19,859
2,033
275,000
2,068,000
375,000
893,423
83,677
112,261
30,210
50,000
19,500
24,000
2,000
275,000
2,068,000
375,000
893,423
83,677
112,261
30,210
50,000
19,500
24,000
2,000
317,224
2,357,050
389,409
961,888
123,180
25,927
128,791
20,939
34,833
8,656
42,224
289,050
14,409
68,465
(83,677)
10,919
(4,283)
78,791
1,439
10,833
6,656
(Continued)
64
General Fund
Schedule of Revenues – Budget and Actual (Continued)
Original
Budget
Charges for services (Continued)
Gravel pit fees
Site evaluation fees
Subdivision review fees
Flood plain investigation fees
Maps and publications fees
Pollution sitting fee
Public health
Animal control tags
Veterinary – public health
Nursing fees
Health review fees
Septic evaluation fees
Health promotion
Vital record fees
Site evaluation fees
Subdivision review fees
Other public health fees
Medicare
Public aid
Private pay
Total charges for services
Liquor licenses
Amusement licenses
Building permits
Zoning permits
Hauler license fees
Public health
Septic and well permits
Health licenses
Total licenses and permits
$
10,000
10,000
6,000
60,000
20,000
6,000
Final
Budget
$
10,000
10,000
6,000
60,000
20,000
88,960
6,000
Variance with
Final Budget
Over
(Under)
Actual
$
7,000
6,811
8,040
57,407
16,365
88,959
3,770
$
(3,000)
(3,189)
2,040
(2,593)
(3,635)
(1)
(2,230)
429,956
41,600
97,525
9,000
7,000
75,000
29,000
6,000
12,000
139,125
90,000
67,000
55,000
11,958,430
429,956
41,600
97,525
9,000
7,000
75,000
29,000
6,000
12,000
139,125
90,000
67,000
55,000
12,701,746
411,868
38,636
68,000
12,520
8,042
27,977
30,827
5,885
19,474
131,321
13,731
69,631
75,808
14,344,192
(18,088)
(2,964)
(29,525)
3,520
1,042
(47,023)
1,827
(115)
7,474
(7,804)
(76,269)
2,631
20,808
1,642,446
120,500
15,000
120,500
15,000
132,278
19,670
11,778
4,670
980,000
130,000
6,000
980,000
130,000
6,000
1,113,947
179,543
8,775
133,947
49,543
2,775
300,000
340,000
1,891,500
300,000
340,000
1,891,500
376,556
324,526
2,155,295
76,556
(15,474)
263,795
(Continued)
65
General Fund
Original
Budget
Fines and bond forfeitures
County drug fines
Planning fines
Public health
Veterinary fines
Total fines and forfeitures
Public safety
Snowmobile grant
Victim/Witness assistance
02-03 COPS technology
03-04 COPS technology
COPS MORE
COPS MORE 02
VAWO
County coroner grant
Criminal alien assistance program
Domestic preparedness grant
Local emergency planning
Juvenile accountability block
EMA
Children's waiting room
Building operations-commission
Dependent children care
reimbursements
Dependent children/parent
reimbursements
Community gun violence prosecution
Courtroom build out
Historic preservation grant
$
Final
Budget
1,242,500
78,000
$
1,242,500
78,000
Variance with
Final Budget
Over
(Under)
Actual
$
1,202,402
115,914
$
(40,098)
37,914
16,000
16,000
16,702
702
33,000
1,369,500
33,000
1,369,500
47,531
1,382,549
14,531
13,049
25,750
29,269
58,600
50,000
-
9,500
25,750
14,691
86,435
518,608
1,236
30,000
61,731
67,395
58,600
50,000
17,100
25,750
11,847
1,160
112,951
122,092
126,113
29,571
36,403
52,625
17,100
(9,500)
(2,844)
(86,435)
1,160
112,951
(396,516)
(1,236)
126,113
(429)
(61,731)
(30,992)
(5,975)
(50,000)
-
20,500
20,500
28,272
7,772
28,000
40,000
-
28,000
40,000
18,978
29,040
40,000
28,692
1,040
9,714
-
14,959
-
(14,959)
(Continued)
66
General Fund
Original
Budget
Grants, contributions and intergovernmental (Continued)
Public health
Health department program grants
$
Health department grants administration
Groundwater resource management
Environmental health grants
IDPA vaccines
Total grants, contributions and
intergovernmental
1,593,132
Final
Budget
$
1,867,049
Variance with
Final Budget
Over
(Under)
Actual
$
1,766,269
$
(100,780)
21,025
137,778
100,000
33,525
5,000
167,345
100,000
14,995
54,646
175,260
93,592
(18,530)
49,646
7,915
(6,408)
2,104,054
3,236,402
2,766,378
(470,024)
Property taxes
14,809,739
14,809,739
15,886,331
1,076,592
Other taxes
Sales tax
State income taxes
Local use tax
Photo processing
Personal property replacement tax
Inheritance taxes
Off track betting
Tax transfer stamps
Total other taxes
8,700,000
4,000,000
580,000
100,000
500,000
125,000
2,700,000
16,705,000
8,700,000
4,000,000
580,000
100,000
500,000
125,000
3,620,000
17,625,000
7,784,840
4,221,606
601,839
383,306
160,078
52,173
4,138,288
17,342,130
(915,160)
221,606
21,839
(100,000)
(116,694)
35,078
52,173
518,288
(282,870)
Interest
Interest
596,000
596,000
259,605
(336,395)
Miscellaneous
Other income
Tax sale indemnity proceeds
Total miscellaneous
51,500
155,000
206,500
51,500
155,000
206,500
12,924
164,986
177,910
(38,576)
9,986
(28,590)
Total revenues
$
49,640,723
67
$
52,436,387
$
54,314,390
$
1,878,003
General Fund
Schedule of Expenditures – Budget and Actual by
Function and Object
Original
Budget
County auditor
Personal services
Commodities
Total county auditor
County board and liquor commission
Personal services
Commodities
Total county board and liquor commission
$
Final
Budget
199,775
9,550
7,499
216,824
$
208,407
9,550
7,499
225,456
Variance with
Final Budget
Over
(Under)
Actual
$
207,910
8,655
4,791
221,356
$
497
895
2,708
4,100
485,118
34,270
31,600
550,988
486,435
34,270
31,600
552,305
486,434
32,371
30,121
548,926
1
1,899
1,479
3,379
General operating
Personal services
Commodities
Total general operating
1,110,811
5,786,840
350
6,898,001
507,446
6,199,581
350
6,707,377
7,491
5,350,630
5,358,121
499,955
848,951
350
1,349,256
Purchasing
Personal services
Commodities
Total purchasing
172,065
12,325
292,227
476,617
232,065
12,325
292,227
536,617
205,201
11,885
291,630
508,716
26,864
440
597
27,901
County clerk
Personal services
Commodities
Total county clerk
315,019
15,095
11,260
341,374
315,019
15,095
12,101
342,215
308,977
9,698
9,591
328,266
6,042
5,397
2,510
13,949
(Continued)
68
General Fund
Function and Object (Continued)
Original
Budget
General and administrative (Continued)
Merit commission
Personal services
Commodities
Total merit commission
County clerk - elections
Personal services
Commodities
Total county clerk - elections
$
Final
Budget
7,850
61,250
900
70,000
$
7,850
62,750
900
71,500
Variance with
Final Budget
Over
(Under)
Actual
$
4,377
51,462
597
56,436
$
3,473
11,288
303
15,064
330,460
256,350
212,000
798,810
330,460
256,350
212,841
799,651
296,927
197,063
193,932
687,922
33,533
59,287
18,909
111,729
Building operations
Personal services
Commodities
Total building operations
665,219
1,252,674
83,305
2,001,198
698,932
1,257,571
104,568
2,061,071
698,931
1,135,864
100,174
1,934,969
1
121,707
4,394
126,102
County recorder of deeds
Personal services
Commodities
Total county recorder of deeds
919,232
51,315
1,848,145
2,818,692
1,042,799
24,815
2,868,445
3,936,059
1,042,601
21,161
2,868,444
3,932,206
198
3,654
1
3,853
(Continued)
69
General Fund
Original
Budget
County treasurer
Personal services
Commodities
Total county treasurer
$
Final
Budget
428,233
105,400
14,200
547,833
$
428,233
105,400
14,200
547,833
Variance with
Final Budget
Over
(Under)
Actual
$
428,233
92,372
11,559
532,164
$
13,028
2,641
15,669
Supervisor of assessments
Personal services
Commodities
Total supervisor of assessments
592,791
235,839
19,275
847,905
621,833
241,055
14,992
877,880
619,812
227,104
11,939
858,855
2,021
13,951
3,053
19,025
County administrator
Personal services
Commodities
Total county administrator
230,766
39,100
13,023
282,889
242,679
39,100
13,023
294,802
242,679
11,983
3,166
257,828
27,117
9,857
36,974
967,221
943,401
69,739
1,980,361
1,012,331
955,588
74,739
2,042,658
1,010,949
724,073
60,903
1,795,925
1,382
231,515
13,836
246,733
249,486
144,580
6,200
400,266
249,486
144,580
6,200
400,266
213,459
55,474
4,402
273,335
36,027
89,106
1,798
126,931
Information technology
Personal services
Commodities
Total information technology
Human resources
Personal services
Commodities
Total human resources
(Continued)
70
General Fund
Original
Budget
Educational service region
Personal services
Commodities
Total educational service region
Total general and administrative
$
Final
Budget
143,403
27,500
12,306
183,209
$
144,502
26,270
13,536
184,308
Variance with
Final Budget
Over
(Under)
Actual
$
144,502
23,159
7,815
175,476
$
3,111
5,721
8,832
18,414,967
19,579,998
17,470,501
2,109,497
Planning and development
Personal services
Commodities
Total planning and development
970,601
50,500
38,581
1,059,682
943,612
103,024
113,212
1,159,848
940,128
70,337
107,454
1,117,919
3,484
32,687
5,758
41,929
Total community development
1,059,682
1,159,848
1,117,919
41,929
13,297,328
1,802,056
582,523
15,681,907
13,631,394
2,329,655
751,083
16,712,132
13,603,122
1,808,839
548,859
15,960,820
28,272
520,816
202,224
751,312
Public safety
County sheriff
Personal services
Commodities
Total county sheriff
(Continued)
71
General Fund
Original
Budget
Public safety (Continued)
Emergency services and disaster agency
Personal services
Commodities
Total emergency services and
disaster agency
County coroner
Personal services
Commodities
Total county coroner
Total public safety
Clerk of the circuit court
Personal services
Commodities
Total clerk of the circuit court
Circuit courts
Personal services
Commodities
Total circuit courts
$
Final
Budget
183,801
23,670
11,973
$
201,380
23,670
62,632
Variance with
Final Budget
Over
(Under)
Actual
$
197,780
19,359
50,216
$
3,600
4,311
12,416
219,444
287,682
267,355
20,327
241,443
115,675
12,882
370,000
251,609
115,675
14,118
381,402
251,609
108,146
10,093
369,848
7,529
4,025
11,554
16,271,351
17,381,216
16,598,023
783,193
1,393,352
43,907
29,328
1,466,587
1,444,452
43,907
29,866
1,518,225
1,441,445
42,894
25,875
1,510,214
3,007
1,013
3,991
8,011
330,186
435,800
21,720
787,706
346,508
476,198
35,085
857,791
346,508
473,541
34,215
854,264
2,657
870
3,527
(Continued)
72
General Fund
Original
Budget
Judiciary and court related (Continued)
Court services
Personal services
Commodities
Total court services
$
Final
Budget
1,986,411
938,750
24,350
2,949,511
$
1,986,411
888,750
24,350
2,899,511
Variance with
Final Budget
Over
(Under)
Actual
$
1,961,487
832,114
19,934
2,813,535
$
24,924
56,636
4,416
85,976
Public defender
Personal services
Commodities
Total public defender
520,418
9,200
6,170
535,788
547,225
9,200
6,170
562,595
547,220
7,970
5,965
561,155
5
1,230
205
1,440
State's attorney
Personal services
Commodities
Total state's attorney
1,701,185
159,514
24,737
1,885,436
1,693,348
189,945
29,676
1,912,969
1,675,005
179,816
27,485
1,882,306
18,343
10,129
2,191
30,663
Total judiciary and court related
7,625,028
7,751,091
7,621,474
129,617
Health department
Personal services
Commodities
Total health department
3,266,588
348,372
421,156
4,036,116
3,313,388
366,372
486,438
4,166,198
3,301,776
237,523
389,687
3,928,986
11,612
128,849
96,751
237,212
Total public health and welfare
4,036,116
4,166,198
3,928,986
237,212
Total expenditures - current
$
47,407,144
$
50,038,351
$
46,736,903
$
3,301,448
(Continued)
73
General Fund
Original
Budget
Capital outlay
General operating
Building operations
County sheriff
Total capital outlay
$
Debt service
Principal
Interest
Total debt service
Total expenditures
Final
Budget
625,000
64,153
689,153
$
721,599
44,495
766,094
$
48,862,391
74
1,412,540
49,798
373,587
1,835,925
Actual
$
680,858
38,366
719,224
$
52,593,500
Variance with
Final Budget
Over
(Under)
1,088,809
30,404
201,557
1,320,770
$
680,858
38,293
719,151
$
48,776,824
323,731
19,394
172,030
515,155
73
73
$
3,816,676
NONMAJOR GOVERNMENTAL FUNDS – COMBINING STATEMENTS
Combining Balance Sheet
November 30, 2003
Special
Revenue
Debt
Service
Capital
Projects
Total
Nonmajor
Governmental
Funds
Permanent
Assets
Cash and investments
Receivable - other
Inventory
$
18,611,426
15,425,000
505,786
3,548,038
10,000
22,296
$
136,608
789,625
-
$
679,135
-
$
786,037
-
$
20,213,206
16,214,625
505,786
3,548,038
10,000
22,296
Total assets
$
38,122,546
$
926,233
$
679,135
$
786,037
$
40,513,951
$
986,746
768,462
18,022,002
43,953
1,471,431
$
789,625
-
$
542,330
-
$
$
1,529,076
768,462
18,811,627
43,953
1,471,431
Liabilities
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
21,292,594
Total liabilities
789,625
-
542,330
-
22,624,549
53,415
-
-
1,325,266
22,296
Fund balances
Reserved for future
grant programs
Unreserved
250,994
15,284,811
136,608
-
83,390
786,037
-
250,994
136,608
786,037
15,368,201
Total fund balances
16,829,952
136,608
136,805
786,037
17,889,402
Total liabilities and
fund balances
1,271,851
22,296
$
38,122,546
-
$
926,233
75
$
679,135
$
786,037
$
40,513,951
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Special
Revenue
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
$
2,588,897
109,996
8,785
6,902,466
9,367,766
69,506
247,262
219,249
19,513,927
Debt
Service
$
4,518,663
7,933
4,526,596
Capital
Projects
$
79,175
191
79,366
Total Nonmajor
Governmental
Funds
Permanent
$
10,311
10,311
$
2,588,897
109,996
8,785
6,902,466
13,886,429
69,506
344,681
219,440
24,130,200
1,610,589
2,194,134
3,219,454
2,486,211
1,955,065
6,247,455
1,731,410
22,585
-
513,072
6,841,242
-
2,146,246
2,194,134
3,219,454
2,486,211
1,955,065
6,247,455
8,572,652
64,299
3,589
19,512,206
4,836,579
695,682
5,554,846
7,354,314
-
4,900,878
699,271
32,421,366
76
over expenditures
1,721
(1,028,250)
(7,274,948)
10,311
(8,291,166)
Transfers in
Transfers out
323,261
(99,684)
954,511
(34,112)
34,112
(536,276)
(10,312)
1,311,884
(680,384)
223,577
920,399
(502,164)
(10,312)
631,500
225,298
(107,851)
(7,777,112)
(1)
(7,659,666)
16,604,654
244,459
7,913,917
786,038
25,549,068
$ 16,829,952
$
77
136,608
$
136,805
$
786,037
$
17,889,402
NONMAJOR SPECIAL REVENUE FUNDS
Veterans’ Assistance Commission Bus Fund – to account for expenditures related to the purchase of
buses used to transport veterans.
Veterans’ Assistance Commission Fund – to account for expenditures to assist veterans. Revenue is
from property taxes.
Illinois Municipal Retirement Fund – to account for expenditures related to Illinois Municipal Retirement
Fund (IMRF) plan contributions. Revenue is from property taxes.
Social Security Fund – to account for expenditures related to Social Security payments to the United
States government. Revenue is from property taxes.
Highway Department Relocation Fund – to account for all expenditures and funds received on deposit
for the sale of property and relocation of the Highway Department.
County Highway Fund – to account for expenditures for highway maintenance and construction.
Revenues are from property taxes and fees for services sold.
Matching Fund – to account for expenditures for road construction. Revenue is from property taxes.
County Bridge Fund – to account for expenditures to construct and maintain County bridges. Revenue is
from property taxes.
Tuberculosis Care and Treatment Fund – to account for expenditures for the administration of the
tuberculosis care program. Revenue is from property taxes.
Maintenance and Child Support Collection Fund – to account for fees charged to obligors to process
child support payments.
County Clerk Automation Fund – to account for fees collected to be used for the automation of the
County Clerk’s department.
Recorder Automation Fund – to account for Recorder’s automation fees to be used to improve the
capabilities of the Recorder of Deeds office through the application of new technology.
Animal Shelter Fund – to account for expenditures for the maintenance of the animal shelter. Revenue is
from contracts with various municipalities.
County Treasurer Automation Fund – to account for the collection of a fee to be available to the
Treasurer for the upgrading of equipment of programs necessary to assist in the distribution and collection
of taxes. The funds are also used for advanced recordkeeping and to microfiche all office records.
Job Training Fund – to account for funds received under the Workforce Investment Act (WIA) to be used
for various types of employment and training programs and services to help those who are eligible for
services to become economically self-sufficient.
Law Library Fund – to account for the law library fee charged on all civil cases to be used to operate the
Law Library.
Mental Health Capital Development Fund – to account for a loan returned to the Department of Mental
Health by Memorial Hospital.
Mental Health Grant Fund – to account for funds made available through the Title XX and Community
Services Block Grant programs and various other grant programs through the Illinois Departments of
Human Services and Children and Family Services.
Circuit Court Document Storage Fund – to account for the collection of document storage fees to be
used to establish and maintain a document storage system in the office of the Clerk of the Circuit Court.
Probation Service Fee Fund – to account for probation service fees collected from persons sentenced to
probation.
CDBG/HOME Fund – to account for funds received from the U.S. Department of Housing and Urban
Development for Community Development Block Grants (CDBG) and Home Investment Partnership
Program (HOME) funds to be used to assist communities in meeting their greatest economic and
community development needs, with an emphasis upon persons with low to moderate income.
Dental Care Clinic Fund - to account for funds used in the operation of the County Dental Care Clinic.
Circuit Court Automation Fund – to account for the collection of court automation fees to be used to
establish and maintain automated recordkeeping systems of the Clerk of the Circuit Court.
Illinois Criminal Justice Authority Fund (formerly the Multi-Jurisdictional Drug Prosecution Program
Fund) – to account for funds used in the Multi-Jurisdictional Drug Prosecution Program. This program is
designed to prosecute all felony narcotics cases, including any correlative forfeiture actions.
Veterinary Capital Fund – to account for funds donated to purchase equipment for the Animal Shelter
Fund.
EMDT Fund – to account for funds used for the purpose of providing drug and alcohol testing along with
electronic monitoring services.
Treasurer’s Passport Services Fund – to account for the collection of fees and processing of passport
applications in the Treasurer’s Office.
Valley Hi Donations Fund – to account for donated funds only to be used for the Valley Hi nursing home.
DUI Conviction Fund – to account for DUI conviction fines allocated to the County by the Illinois vehicle
code to be used for the procurement of law enforcement equipment.
Geographic Information Systems Fund - to account for the collection of fees to be used for the
implementation and maintenance of the County’s Geographic Information System.
Revolving Loan Fund – to account for monies received from the State of Illinois for community
development loans under the Community Development Block Grant Program. The principal and interest
repaid on these loans is kept by the County and used to make new community development loans.
Health Scholarship Fund – to account for monies donated for use by the County Board and the Health
Department for support of a Public Health Scholarship and research activities.
Senior Services Fund – to account for the revenues and expenditures of the social services – senior
citizens tax levy.
Nonmajor Special Revenue Funds
November 30, 2003
Veterans’
Assistance
Commission
Bus Fund
Veterans’
Assistance
Commission
Fund
Illinois
Municipal
Retirement
Fund
Assets
Receivable - other
Inventory
$
2,817
-
$
66,364
600,000
-
$
1,103,695
4,650,000
-
Total assets
$
2,817
$
666,364
$
5,753,695
$
2,153
4,537
600,000
-
$
503,045
4,650,000
-
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
$
-
Total liabilities
-
606,690
5,153,045
Fund balances (deficit)
Unreserved
2,817
314
59,360
600,650
Total fund balances (deficit)
2,817
59,674
600,650
Total liabilities and fund balances (deficit)
$
2,817
78
$
666,364
$
5,753,695
Highway
Department
Relocation
Fund
Social
Security
Fund
County
Highway
Fund
Tuberculosis
Care and
Treatment
Fund
County
Bridge
Fund
Matching
Fund
$
1,664,390
3,000,000
-
$
2,781,202
-
$
2,416,974
4,000,000
69,259
20,879
22,296
$
4,096,981
1,000,000
-
$
583,675
200,000
-
$
213,014
200,000
-
$
4,664,390
$
2,781,202
$
6,529,408
$
5,096,981
$
783,675
$
413,014
$
96,626
3,000,000
-
$
$
76,197
72,964
4,007,908
-
$
51,366
1,000,000
-
$
253,704
-
$
1,980
5,671
200,000
-
3,096,626
$
-
4,157,069
1,051,366
253,704
207,651
1,567,764
2,781,202
216,325
22,296
2,133,718
1,000,000
3,045,615
4,575
525,396
205,363
1,567,764
2,781,202
2,372,339
4,045,615
529,971
205,363
4,664,390
$
2,781,202
$
6,529,408
$
5,096,981
$
783,675
$
413,014
(Continued)
79
Combining Balance Sheet (Continued)
November 30, 2003
Maintenance
and Child
Support
Collection
Fund
County
Clerk
Automation
Fund
Recorder
Automation
Fund
Assets
Receivable - other
Inventory
$
176,784
-
$
79,516
-
$
917,521
-
Total assets
$
176,784
$
79,516
$
917,521
$
1,094
-
$
750
-
$
195,186
7,498
-
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
Total liabilities
1,094
750
202,684
Unreserved
175,690
78,766
24,813
690,024
175,690
78,766
714,837
$
176,784
80
$
79,516
$
917,521
County
Treasurer
Automation
Fund
Animal
Shelter
Fund
Job
Training
Fund
Mental
Health
Capital
Development
Fund
Law
Library
Fund
Mental
Health
Grant
Fund
$
3,791
-
$
296,224
-
$
188,210
1,317,843
-
$
56,825
-
$
294,103
11,000
10,000
-
$
274,055
1,888,378
-
$
3,791
$
296,224
$
1,506,053
$
56,825
$
315,103
$
2,162,433
$
994
-
$
110
-
$
109,054
35,651
1,042,843
-
$
5,517
-
$
$
198,444
17,579
1,488,417
10,000
1,471,431
$
-
994
110
1,187,548
5,517
2,797
296,114
8,260
217,631
92,614
51,308
315,103
33,363
(1,056,801)
2,797
296,114
318,505
51,308
315,103
(1,023,438)
3,791
$
296,224
$
1,506,053
$
56,825
-
$
315,103
3,185,871
$
2,162,433
(Continued)
81
November 30, 2003
Circuit
Court
Document
Storage
Fund
Probation
Service
Fee
Fund
CDBG/
HOME
Fund
Assets
Receivable - other
Inventory
$
292,736
-
$
729,808
-
$
29,080
282,789
-
Total assets
$
292,736
$
729,808
$
311,869
$
2,329
5,916
-
$
6,822
-
$
282,789
4,203
4,130
-
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
Total liabilities
8,245
6,822
291,122
Unreserved
284,491
722,986
20,747
284,491
722,986
20,747
$
292,736
82
$
729,808
$
311,869
Dental
Care
Clinic
Fund
Illinois
Criminal
Justice
Authority
Fund
Circuit
Court
Automation
Fund
Veterinary
Capital
Fund
Treasurer's
Passport
Services
Fund
EMDT
Fund
$
3,918
-
$
287,025
-
$
38,149
-
$
282,013
-
$
8,578
-
$
114,279
-
$
3,918
$
287,025
$
38,149
$
282,013
$
8,578
$
114,279
$
7,156
1,039
-
$
1,585
3,820
-
$
4,196
33,953
-
$
$
11,242
2,508
-
$
$
5,405
(4,277)
281,620
-
282,013
8,578
6,694
93,835
(4,277)
281,620
-
282,013
8,578
100,529
$
287,025
$
38,149
-
-
8,195
3,918
38,149
-
$
282,013
-
$
8,578
13,750
$
114,279
(Continued)
83
November 30, 2003
Valley Hi
Donations
Fund
Geographic
Information
Systems
Fund
DUI
Conviction
Fund
Assets
Receivable - other
Inventory
$
1,872
-
$
32,091
-
$
437,214
-
Total assets
$
1,872
$
32,091
$
437,214
$
1,997
-
Accounts payable
Accrued payroll
Deferred revenue
Due to other funds
Due to grantees
$
-
Total liabilities
$
-
-
1,997
Unreserved
1,872
32,091
10,870
424,347
1,872
32,091
435,217
$
1,872
84
$
32,091
$
437,214
Revolving
Loan
Fund
Health
Scholarship
Fund
Senior
Services
Totals
$
1,170,968
425,527
-
$
5,703
-
$
1,775,000
-
$
18,611,426
15,425,000
505,786
3,548,038
10,000
22,296
$
1,596,495
$
5,703
$ 1,775,000
$
38,122,546
$
33,072
118
-
$
$
$
986,746
768,462
18,022,002
43,953
1,471,431
33,190
$
-
1,775,000
1,775,000
21,292,594
1,563,305
5,703
-
1,271,851
22,296
250,994
15,284,811
1,563,305
5,703
-
16,829,952
1,596,495
$
5,703
$ 1,775,000
$
85
38,122,546
Combining Statement of Revenues, Expenditures and Changes in Fund Balances
Veterans’
Assistance
Commission
Bus Fund
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
$
43
2,347
2,390
Veterans’
Assistance
Commission
Fund
$
298,700
40
435
299,175
Illinois
Municipal
Retirement
Fund
$
2,529,430
69,506
8,375
2,607,311
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
2,053
28,906
290,397
45,725
476,756
73,241
1,459,064
529,601
261,012
-
30,959
336,122
2,799,674
over expenditures
(28,569)
(36,947)
(192,363)
Transfers in
Transfers out
-
-
-
-
-
-
(28,569)
(36,947)
(192,363)
Fund balances (deficit) at beginning of year
31,386
96,621
793,013
Fund balances (deficit) at end of year
$
86
2,817
$
59,674
$
600,650
Highway
Department
Relocation
Fund
Social
Security
Fund
$
2,631,115
9,647
2,640,762
$
$
95,757
109,996
46,799
2,910,749
31,852
39,322
3,234,475
Matching
Fund
$
Tuberculosis
Care and
Treatment
Fund
County
Bridge
Fund
730,860
62,537
793,397
$
114,387
6,785
121,172
$
7,541
128
152,525
2,039
162,233
437,414
70,437
1,024,207
468,201
245,568
-
-
3,101,077
468,909
805,459
118,377
-
195,443
-
2,245,827
-
3,569,986
805,459
118,377
195,443
(335,511)
(12,062)
2,795
(33,210)
394,935
$
46,302
46,302
County
Highway
Fund
46,302
-
-
(79,184)
-
-
-
-
-
(79,184)
-
-
-
394,935
46,302
(414,695)
(12,062)
2,795
(33,210)
1,172,829
2,734,900
2,787,034
4,057,677
527,176
238,573
1,567,764
$
2,781,202
$
2,372,339
$
4,045,615
$
529,971
$
205,363
(Continued)
87
Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Continued
Maintenance
and Child
County
Support
Clerk
Collection
Automation
Fund
Fund
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
over expenditures
116,870
1,241
118,111
$
13,914
712
14,626
Recorder
Automation
Fund
$
719,712
10,588
730,300
29,535
-
9,620
-
419,089
254,075
29,535
9,620
673,164
88,576
5,006
57,136
Transfers in
Transfers out
-
-
-
-
-
-
88,576
5,006
57,136
87,114
73,760
657,701
$
88
175,690
$
78,766
$
714,837
County
Treasurer
Automation
Fund
Animal
Shelter
Fund
$
$
1,951
90
2,041
$
168,280
2,751
171,031
Job
Training
Fund
$
Mental
Health
Capital
Development
Fund
Law
Library
Fund
1,821,425
1,656
135,238
1,958,319
$
104,702
570
105,272
$
1,750
25
1,775
Mental
Health
Grant
Fund
$
2,901,489
1,909
37,315
2,940,713
8,488
-
48,038
9,496
1,807,767
108,004
98,371
-
69,730
-
3,247,624
-
8,488
57,534
6,568
1,922,339
98,371
69,730
3,247,624
(6,447)
113,497
35,980
6,901
(67,955)
(306,911)
-
-
-
-
-
49,344
-
-
-
-
-
-
49,344
(6,447)
113,497
35,980
6,901
(67,955)
(257,567)
9,244
182,617
282,525
44,407
383,058
(765,871)
2,797
$
296,114
$
318,505
$
51,308
$
315,103
$
(1,023,438)
(Continued)
89
Circuit
Court
Probation
Document
Service
Storage
Fee
Fund
Fund
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
over expenditures
310,921
2,275
313,196
$
307,175
6,579
313,754
CDBG/
HOME
Fund
$
1,966,464
1,966,464
250,575
-
219,964
-
1,966,463
-
250,575
219,964
1,966,463
62,621
93,790
1
Transfers in
Transfers out
-
-
-
-
-
-
$
90
62,621
93,790
1
221,870
629,196
20,746
284,491
$
722,986
$
20,747
Dental
Care
Clinic
Fund
$
$
Illinois
Criminal
Justice
Authority
Fund
Circuit
Court
Automation
Fund
24,678
59,329
249
84,256
$
340,747
2,946
343,693
$
Veterinary
Capital
Fund
106,832
104
106,936
$
79
79
Treasurer's
Passport
Services
Fund
EMDT
Fund
$
18,054
18,054
$
11,451
1,574
13,025
121,426
-
251,740
-
107,078
-
-
-
80,055
10,836
121,426
57,731
3,589
313,060
107,078
-
-
90,891
(37,170)
30,633
(142)
79
18,054
(77,866)
-
-
-
273,917
-
(20,500)
-
-
-
-
273,917
(20,500)
-
(37,170)
30,633
(142)
273,996
(2,446)
(77,866)
32,893
250,987
142
8,017
11,024
178,395
(4,277)
$
281,620
$
-
$
282,013
$
8,578
$
100,529
(Continued)
91
Valley Hi
Donations
Fund
Revenues
Property taxes
Other taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Transportation
Public safety
Capital outlay
Debt service
Principal
Interest and fees
Total expenditures
18
18
Geographic
Information
Systems
Fund
DUI
Conviction
Fund
$
8,785
8,785
$
347,144
3,119
350,263
-
2,940
-
137,564
-
-
2,940
137,564
over expenditures
18
5,845
212,699
Transfers in
Transfers out
-
-
-
-
-
-
18
5,845
212,699
1,854
26,246
222,518
$
92
1,872
$
32,091
$
435,217
Revolving
Loan
Fund
$
$
41,377
4,567
45,944
Health
Scholarship
Fund
$
55
55
Totals
$
2,588,897
109,996
8,785
6,902,466
9,367,766
69,506
247,262
219,249
19,513,927
83,993
-
-
1,610,589
2,194,134
3,219,454
2,486,211
1,955,065
6,247,455
1,731,410
83,993
-
64,299
3,589
19,512,206
(38,049)
55
1,721
-
-
323,261
(99,684)
-
-
223,577
(38,049)
55
225,298
1,601,354
5,648
16,604,654
1,563,305
$
5,703
$
16,829,952
93
Veterans’ Assistance Commission Bus Fund
Fund Balance – Budget and Actual
Original
Budget
Revenues
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Commodities
Capital outlay
Total expenditures
Net change in fund balance
636
40,000
40,636
Final
Budget
$
3,000
750
3,750
$
36,886
$
636
40,000
40,636
Actual
$
43
2,347
2,390
3,000
750
28,910
32,660
2,053
28,906
30,959
7,976
(28,569)
31,386
$
94
Variance with
Final Budget
Over
(Under)
2,817
$
(593)
(37,653)
(38,246)
947
750
4
1,701
$
(36,545)
Veterans’ Assistance Commission Fund
Original
Budget
Revenues
Property taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Total expenditures
Final
Budget
298,060
302
2,500
300,862
$
147,126
147,600
7,750
302,476
$
(1,614)
$
298,060
302
2,500
300,862
Actual
$
298,700
40
435
299,175
135,706
156,300
10,470
45,800
348,276
130,750
149,605
10,042
45,725
336,122
(47,414)
(36,947)
96,621
$
95
Variance with
Final Budget
Over
(Under)
59,674
$
640
(262)
(2,065)
(1,687)
4,956
6,695
428
75
12,154
$
10,467
Original
Budget
Revenues
Property taxes
Other taxes
Personal property replacement
tax
Interest
Total revenues
$
Expenditures
Current - IMRF
Personal services
Public safety
$
Final
Budget
2,528,082
$
2,528,082
Variance with
Final Budget
Over
(Under)
Actual
$
2,529,430
$
1,348
100,000
23,000
2,651,082
100,000
23,000
2,651,082
69,506
8,375
2,607,311
(30,494)
(14,625)
(43,771)
437,111
67,150
1,337,735
485,562
239,308
2,566,866
480,535
73,821
1,470,629
533,799
263,082
2,821,866
476,756
73,241
1,459,064
529,601
261,012
2,799,674
3,779
580
11,565
4,198
2,070
22,192
(170,784)
(192,363)
84,216
$
793,013
$
96
600,650
$
(21,579)
Social Security Fund
Original
Budget
Revenues
Property taxes
Interest
Total revenues
$
Expenditures
Current - FICA
Personal services
Public safety
2,634,385
15,000
2,649,385
Final
Budget
$
459,226
73,949
1,075,278
491,547
257,813
2,357,813
$
291,572
$
2,634,385
15,000
2,649,385
Actual
$
2,631,115
9,647
2,640,762
459,226
73,949
1,075,278
491,547
257,813
2,357,813
437,414
70,437
1,024,207
468,201
245,568
2,245,827
291,572
394,935
1,172,829
$
97
Variance with
Final Budget
Over
(Under)
1,567,764
$
(3,270)
(5,353)
(8,623)
21,812
3,512
51,071
23,346
12,245
111,986
$
103,363
County Highway Fund
Original
Budget
Revenues
intergovernmental
Property taxes
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Transportation
.
Personal services
Commodities
Capital outlay
Total expenditures
Deficiency of revenues
over expenditures
Transfers out
$
Final
Budget
67,000
130,000
$
67,000
130,000
Variance with
Final Budget
Over
(Under)
Actual
$
95,757
109,996
$
28,757
(20,004)
56,910
2,911,822
153,500
15,000
3,334,232
56,910
2,911,822
153,500
15,000
3,334,232
46,799
2,910,749
31,852
39,322
3,234,475
(10,111)
(1,073)
(121,648)
24,322
(99,757)
2,375,334
410,368
475,050
633,000
3,893,752
2,375,334
414,426
495,077
659,900
3,944,737
2,229,459
394,387
477,231
468,909
3,569,986
145,875
20,039
17,846
190,991
374,751
(559,520)
(610,505)
(335,511)
274,994
(79,184)
(79,184)
(79,184)
(689,689)
(414,695)
(638,704)
$
2,787,034
$
98
2,372,339
$
274,994
Matching Fund
Original
Budget
Revenues
Property taxes
Interest
Total revenues
$
Expenditures
Current
Transportation
Capital outlay
Total expenditures
727,955
99,354
827,309
Final
Budget
$
1,055,000
2,225,000
3,280,000
$
(2,452,691)
$
727,955
99,354
827,309
Actual
$
730,860
62,537
793,397
1,055,000
2,226,045
3,281,045
805,459
805,459
(2,453,736)
(12,062)
4,057,677
$
99
Variance with
Final Budget
Over
(Under)
4,045,615
$
2,905
(36,817)
(33,912)
1,055,000
1,420,586
2,475,586
$
2,441,674
County Bridge Fund
Original
Budget
Revenues
Property taxes
Interest
Total revenues
$
Expenditures
Current
Transportation
108,907
34,165
143,072
Final
Budget
$
86,500
$
56,572
$
108,907
34,165
143,072
Actual
$
114,387
6,785
121,172
136,500
118,377
6,572
2,795
527,176
$
100
Variance with
Final Budget
Over
(Under)
529,971
$
5,480
(27,380)
(21,900)
18,123
$
(3,777)
Tuberculosis Care and Treatment Fund
Original
Budget
Revenues
intergovernmental
Property taxes
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Total expenditures
$
Final
Budget
6,000
$
6,000
Variance with
Final Budget
Over
(Under)
Actual
$
7,541
$
1,541
500
150,500
8,941
165,941
500
150,500
8,941
165,941
128
152,525
2,039
162,233
(372)
2,025
(6,902)
(3,708)
186,565
100,150
15,700
302,415
186,565
100,150
15,700
302,415
152,273
40,014
3,156
195,443
34,292
60,136
12,544
106,972
(136,474)
(33,210)
(136,474)
$
238,573
$
101
205,363
$
103,264
Maintenance and Child Support Collection Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Total expenditures
85,000
1,000
86,000
Final
Budget
$
89,342
89,342
$
(3,342)
$
85,000
1,000
86,000
Actual
$
116,870
1,241
118,111
89,342
962
90,304
28,573
962
29,535
(4,304)
88,576
87,114
$
102
Variance with
Final Budget
Over
(Under)
175,690
$
31,870
241
32,111
60,769
60,769
$
92,880
County Clerk Automation Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Capital outlay
Total expenditures
15,000
900
15,900
Final
Budget
$
10,000
40,000
50,000
$
(34,100)
$
15,000
900
15,900
Actual
$
13,914
712
14,626
10,000
40,000
50,000
9,620
9,620
(34,100)
5,006
73,760
$
103
Variance with
Final Budget
Over
(Under)
78,766
$
(1,086)
(188)
(1,274)
380
40,000
40,380
$
39,106
Recorder Automation Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Total expenditures
318,000
3,000
321,000
Final
Budget
$
288,400
206,500
71,500
288,000
854,400
$
(533,400)
$
318,000
3,000
321,000
Actual
$
719,712
10,588
730,300
288,400
206,500
71,500
288,000
854,400
228,834
156,918
33,337
254,075
673,164
(533,400)
57,136
657,701
$
104
Variance with
Final Budget
Over
(Under)
714,837
$
401,712
7,588
409,300
59,566
49,582
38,163
33,925
181,236
$
590,536
Animal Shelter Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
2,700
450
3,150
Final
Budget
$
8,489
$
(5,339)
$
2,700
450
3,150
Actual
$
1,951
90
2,041
8,489
8,488
(5,339)
(6,447)
9,244
$
105
Variance with
Final Budget
Over
(Under)
2,797
$
(749)
(360)
(1,109)
1
$
(1,108)
County Treasurer Automation Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Total expenditures
Final
Budget
106,000
1,800
107,800
$
42,265
31,800
7,000
81,065
$
26,735
$
106,000
1,800
107,800
Actual
$
168,280
2,751
171,031
42,265
65,676
7,258
13,680
128,879
41,001
7,037
9,496
57,534
(21,079)
113,497
182,617
$
106
Variance with
Final Budget
Over
(Under)
296,114
$
62,280
951
63,231
42,265
24,675
221
4,184
71,345
$
134,576
Job Training Fund
Original
Budget
Revenues
intergovernmental
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Debt service - principal
Total expenditures
Final
Budget
1,415,430
150,000
1,565,430
$
837,764
555,125
143,266
21,285
7,990
1,565,430
$
-
$
2,308,873
150,000
2,458,873
Actual
$
1,821,425
1,656
135,238
1,958,319
1,080,243
1,057,096
193,409
122,353
7,990
2,461,091
858,688
822,676
126,403
108,004
6,568
1,922,339
(2,218)
35,980
282,525
$
107
Variance with
Final Budget
Over
(Under)
318,505
$
(487,448)
1,656
(14,762)
(500,554)
221,555
234,420
67,006
14,349
1,422
538,752
$
38,198
Law Library Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Commodities
Total expenditures
88,600
150
88,750
Final
Budget
$
3,900
75,700
79,600
$
9,150
$
88,600
150
88,750
Actual
$
104,702
570
105,272
3,900
100,700
104,600
141
98,230
98,371
(15,850)
6,901
44,407
$
108
Variance with
Final Budget
Over
(Under)
51,308
$
16,102
420
16,522
3,759
2,470
6,229
$
22,751
Mental Health Capital Development Fund
Original
Budget
Revenues
Interest
Other
Total revenues
$
Expenditures
Current
Capital outlay
Total expenditures
24,000
24,000
Final
Budget
$
200,000
300,000
500,000
$
(476,000)
$
24,000
24,000
Actual
$
1,750
25
1,775
200,000
300,000
500,000
69,730
69,730
(476,000)
(67,955)
383,058
$
109
Variance with
Final Budget
Over
(Under)
315,103
$
(22,250)
25
(22,225)
130,270
300,000
430,270
$
408,045
Mental Health Grant Fund
Original
Budget
Revenues
intergovernmental
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Personal services
Commodities
Total expenditures
Final
Budget
3,514,042
15,000
153,670
3,682,712
$
Variance with
Final Budget
Over
(Under)
Actual
3,514,042
15,000
153,670
3,682,712
$
2,901,489
1,909
37,315
2,940,713
$
(612,553)
(13,091)
(116,355)
(741,999)
618,288
3,145,952
23,336
3,787,576
622,388
3,157,588
27,436
3,807,412
546,089
2,691,462
10,073
3,247,624
76,299
466,126
17,363
559,788
over expenditures
(104,864)
(124,700)
(306,911)
(182,211)
Other financing sources
Transfers in
104,864
124,700
49,344
(75,356)
$
-
$
-
(257,567)
Fund deficit at beginning of year
(765,871)
Fund deficit at end of year
$
110
(1,023,438)
$
(257,567)
Circuit Court Document Storage Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Total expenditures
Final
Budget
285,000
3,000
288,000
$
157,000
106,000
25,000
288,000
$
-
Actual
285,000
3,000
288,000
$
157,000
106,000
25,000
288,000
$
310,921
2,275
313,196
-
62,621
221,870
$
111
$
144,666
80,909
25,000
250,575
Variance with
Final Budget
Over
(Under)
284,491
25,921
(725)
25,196
12,334
25,091
37,425
$
62,621
Probation Service Fee Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Total expenditures
165,000
10,000
175,000
Final
Budget
$
116,490
220,458
31,750
3,800
372,498
$
(197,498)
$
165,000
10,000
175,000
Actual
$
307,175
6,579
313,754
116,490
220,956
31,750
3,800
372,996
46,542
169,895
3,527
219,964
(197,996)
93,790
629,196
$
112
Variance with
Final Budget
Over
(Under)
722,986
$
142,175
(3,421)
138,754
69,948
51,061
28,223
3,800
153,032
$
291,786
CDBG/HOME Fund
Original
Budget
Revenues
intergovernmental
$
Expenditures
Current
Personal services
Commodities
Total expenditures
Final
Budget
4,914,035
$
126,362
4,773,673
14,000
4,914,035
$
-
Actual
4,914,035
$
126,362
4,773,673
14,000
4,914,035
$
Variance with
Final Budget
Over
(Under)
1,966,464
112,644
1,848,841
4,978
1,966,463
-
1
20,746
$
113
$
20,747
(2,947,571)
13,718
2,924,832
9,022
2,947,572
$
1
Dental Care Clinic Fund
Original
Budget
Revenues
intergovernmental
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Total expenditures
$
30,000
Final
Budget
$
30,000
Variance with
Final Budget
Over
(Under)
Actual
$
24,678
$
(5,322)
79,400
1,000
110,400
79,400
1,000
110,400
59,329
249
84,256
(20,071)
(751)
(26,144)
35,211
112,977
7,500
155,688
35,211
112,977
7,500
155,688
34,833
83,147
3,446
121,426
378
29,830
4,054
34,262
(45,288)
(37,170)
(45,288)
$
32,893
Fund deficit at end of year
$
114
(4,277)
$
8,118
Circuit Court Automation Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Debt service
Principal
Interest and fees
Total expenditures
$
Final
Budget
300,000
3,500
303,500
$
300,000
3,500
303,500
Variance with
Final Budget
Over
(Under)
Actual
$
340,747
2,946
343,693
$
40,747
(554)
40,193
105,587
136,593
105,587
211,593
89,472
162,268
16,115
49,325
57,731
3,589
303,500
57,731
3,589
378,500
57,731
3,589
313,060
65,440
(75,000)
30,633
-
$
250,987
$
115
281,620
$
105,633
Illinois Criminal Justice Authority Fund
Original
Budget
Revenues
intergovernmental
Interest
Total revenues
$
Expenditures
Current
Personal services
Total expenditures
Final
Budget
104,242
104,242
$
101,776
2,466
104,242
$
-
Actual
107,242
107,242
$
106,245
997
107,242
$
Variance with
Final Budget
Over
(Under)
106,832
104
106,936
106,082
996
107,078
-
(142)
142
$
116
$
-
(410)
104
(306)
163
1
164
$
(142)
Veterinary Capital Fund
Original
Budget
Revenues
Interest
$
Final
Budget
500
$
500
Variance with
Final Budget
Over
(Under)
Actual
$
79
$
(421)
Expenditures
Current
Capital outlay
Total expenditures
8,489
8,489
8,489
273,917
282,406
-
8,489
273,917
282,406
over expenditures
(7,989)
(281,906)
79
281,985
273,917
273,917
(7,989)
273,996
Transfers in
$
(7,989)
$
8,017
$
117
282,013
$
281,985
EMDT Fund
Original
Budget
Revenues
$
Expenditures
Current
Final
Budget
20,500
$
-
Variance with
Final Budget
Over
(Under)
Actual
20,500
$
-
18,054
-
Excess of revenues over
expenditures
20,500
20,500
18,054
Transfers out
(20,500)
(20,500)
(20,500)
$
-
$
-
(2,446)
11,024
$
118
$
8,578
(2,446)
-
(2,446)
$
(2,446)
Treasurer's Passport Services Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Capital outlay
Total expenditures
74,000
2,000
76,000
Final
Budget
$
52,000
22,905
56,000
130,905
$
(54,905)
$
74,000
2,000
76,000
Actual
$
11,451
1,574
13,025
52,000
22,905
56,000
17,530
148,435
27,206
11,565
41,284
10,836
90,891
(72,435)
(77,866)
178,395
$
119
Variance with
Final Budget
Over
(Under)
100,529
$
(62,549)
(426)
(62,975)
24,794
11,340
14,716
6,694
57,544
$
(5,431)
Valley Hi Donations Fund
Original
Budget
Revenues
Interest
$
Expenditures
Capital outlay
Final
Budget
50
$
$
50
$
Variance with
Final Budget
Over
(Under)
Actual
50
$
18
-
-
50
18
1,854
$
120
1,872
$
(32)
$
(32)
DUI Conviction Fund
Original
Budget
Revenues
$
Expenditures
Current
Public safety
Commodities
Final
Budget
9,500
$
9,500
$
-
Actual
9,500
$
9,500
$
8,785
-
5,845
26,246
$
121
$
2,940
Variance with
Final Budget
Over
(Under)
32,091
(715)
6,560
$
5,845
Geographic Information Systems Fund
Original
Budget
Revenues
Interest
Total revenues
$
Expenditures
Current
Personal services
Commodities
Total expenditures
160,000
160,000
Final
Budget
$
68,775
53,250
19,650
141,675
$
18,325
$
160,000
160,000
Actual
$
347,144
3,119
350,263
112,989
42,859
31,893
187,741
87,310
29,244
21,010
137,564
(27,741)
212,699
222,518
$
122
Variance with
Final Budget
Over
(Under)
435,217
$
187,144
3,119
190,263
25,679
13,615
10,883
50,177
$
240,440
Revolving Loan Fund
Original
Budget
Revenues
Interest
Miscellaneous
Total revenues
$
Expenditures
Current
Personal services
Total expenditures
108,430
108,430
Final
Budget
$
6,564
82,060
88,624
$
19,806
$
108,430
108,430
Actual
$
41,377
4,567
45,944
6,564
82,060
88,624
3,933
80,060
83,993
19,806
(38,049)
1,601,354
$
123
Variance with
Final Budget
Over
(Under)
1,563,305
$
(67,053)
4,567
(62,486)
2,631
2,000
4,631
$
(57,855)
Health Scholarship Fund
Original
Budget
Revenues
Interest
$
Expenditures
Current
500
Final
Budget
$
5,388
$
(4,888)
$
500
Variance with
Final Budget
Over
(Under)
Actual
$
55
5,388
-
(4,888)
55
5,648
$
124
5,703
$
(445)
5,388
$
4,943
NONMAJOR DEBT SERVICE FUNDS
Series 2001 Certificate Fund – to account for the accumulation of resources for, and the payment of,
general obligation limited tax debt certificates principal, interest and related costs.
Series 2001-A Certificate Fund – to account for the accumulation of resources for, and the payment of,
Series 2002 A/B Certificate Fund – to account for the accumulation of resources for, and the payment of,
Public Building Commission Debt Fund – to account for the accumulation of resources for, and the
payment of Public Building Commission Revenue Refunding Bonds principal, interest and related costs.
Nonmajor Debt Service Funds
November 30, 2003
Series 2001
Certificate
Fund
Series 2001-A
Certificate
Fund
Series 2002
A/B Certificate
Fund
Public
Building
Commission
Debt
Fund
Totals
Assets
$
-
$
-
$
-
$
136,608
789,625
$
136,608
789,625
Total assets
$
-
$
-
$
-
$
926,233
$
926,233
$
-
$
-
$
-
$
789,625
$
789,625
Liabilities
Deferred revenue
Fund balances
Total liabilities and
fund balances
-
$
-
-
$
-
125
-
$
-
136,608
$
926,233
136,608
$
926,233
Nonmajor Debt Service Funds
Combining Statement of Revenues, Expenditures
and Changes in Fund Balances
Series
2001
Certificate
Fund
Revenues
Property taxes
Interest
Total revenues
$
-
Series
2001-A
Certificate
Fund
$
-
$
Series
2002 A/B
Certificate
Fund
Public
Building
Commission
Debt
Fund
Totals
-
$ 4,518,663
7,933
4,526,596
$ 4,518,663
7,933
4,526,596
-
22,585
22,585
Expenditures
Current
Debt service
Principal
Interest and fees
Total expenditures
365,000
162,894
527,894
61,579
39,525
101,104
325,513
325,513
4,410,000
167,750
4,600,335
4,836,579
695,682
5,554,846
Deficiency of revenues over
expenditures
(527,894)
(101,104)
(325,513)
(73,739)
(1,028,250)
527,894
-
101,104
-
325,513
-
(34,112)
954,511
(34,112)
527,894
101,104
325,513
(34,112)
920,399
-
Transfers in
Transfers out
Total other financing sources
(uses)
-
-
-
-
(107,851)
(107,851)
-
-
-
244,459
244,459
$
-
$
-
126
$
-
$
136,608
$
136,608
Series 2001 Certificate Fund
Statement of Revenues, Expenditures and Changes in
Fund Balance - Budget and Actual
Original
Budget
Revenues
Interest
$
Final
Budget
-
$
Variance with
Final Budget
Over
(Under)
Actual
-
$
-
$
-
Expenditures
Debt service
Principal
Interest and fees
Total expenditures
365,000
162,894
527,894
365,000
162,894
527,894
365,000
162,894
527,894
-
over expenditures
(527,894)
(527,894)
(527,894)
-
Transfers in
527,894
527,894
527,894
-
$
-
$
-
-
-
$
127
-
$
-
Series 2001-A Certificate Fund
Original
Budget
Revenues
Interest
$
Final
Budget
-
$
Variance with
Final Budget
Over
(Under)
Actual
-
$
-
$
-
Expenditures
Debt service
Principal
Interest and fees
Total expenditures
61,580
40,055
101,635
61,580
40,055
101,635
61,579
39,525
101,104
1
530
531
over expenditures
(101,635)
(101,635)
(101,104)
531
Transfers in
101,635
101,635
101,104
(531)
$
-
$
-
-
-
$
128
-
$
-
Series 2002 A/B Certificate Fund
Original
Budget
Revenues
Interest
$
Final
Budget
-
$
Variance with
Final Budget
Over
(Under)
Actual
-
$
-
$
-
Expenditures
Debt service
Interest and fees
325,514
325,514
325,513
1
over expenditures
(325,514)
(325,514)
(325,513)
1
Transfers in
325,514
325,514
325,513
(1)
$
-
$
-
-
-
$
129
-
$
-
Public Building Commission Debt Fund
Revenues
Property taxes
Interest
Total revenues
Original
Budget
Final
Budget
Actual
$ 4,523,500
4,523,500
$ 4,523,500
4,523,500
$ 4,518,663
7,933
4,526,596
Expenditures
Current
Debt service
Principal
Interest and fees
Total expenditures
-
-
4,410,000
113,500
4,523,500
4,410,000
113,500
4,523,500
Variance with
Final Budget
Over
(Under)
$
(4,837)
7,933
3,096
22,585
(22,585)
4,410,000
167,750
4,600,335
(54,250)
(76,835)
over expenditures
-
-
(73,739)
(73,739)
Transfers out
-
-
(34,112)
(34,112)
-
(107,851)
$
-
$
244,459
$
130
136,608
$
(107,851)
NONMAJOR CAPITAL PROJECTS FUNDS
County Mental Health Board Facility Project Fund – to account for the resources used to construct a
new County mental health facility building.
County Administration Building Project Fund – to account for the resources used to construct a new
County administration building.
Public Building Commission Project Fund – to account for the resources used to construct and improve
County facilities that are owned by the Public Building Commission, a blended component unit of the
County.
Nonmajor Capital Projects Funds
November 30, 2003
Mental
Health
Board
Facility
Project
Fund
County
Administrative
Building
Project
Fund
Public
Building
Commission
Project
Fund
Totals
Assets
$
528
$
676,713
$
1,894
$
679,135
$
528
$
539,908
$
1,894
$
542,330
Liabilities
Accounts payable
Fund balances
Unreserved
Total fund balances
Total liabilities and fund balances
$
528
131
53,415
83,390
136,805
$
676,713
$
1,894
53,415
83,390
136,805
$
679,135
Nonmajor Capital Projects Funds
Combining Statement of Revenues, Expenditures and
Changes in Fund Balances
Year Ended November 30, 2003
Mental
Health
Board
Facility
Project
Fund
Revenues
Interest
Other
Total revenues
$
County
Administrative
Building
Project
Fund
475
191
666
$
78,700
78,700
Public
Building
Commission
Project
Fund
$
-
Totals
$
79,175
191
79,366
Expenditures
Current
Capital outlay
Total expenditures
30,067
30,067
513,072
6,777,063
7,290,135
34,112
34,112
513,072
6,841,242
7,354,314
over expenditures
(29,401)
(7,211,435)
(34,112)
(7,274,948)
(536,276)
34,112
34,112
34,112
(536,276)
(502,164)
Transfers in
Transfers out
Debt proceeds
-
(536,276)
(29,401)
(7,747,711)
-
(7,777,112)
29,401
7,884,516
-
7,913,917
$
-
132
$
136,805
$
-
$
136,805
County Mental Health Board Facility Project Fund
Original
Budget
Revenues
Interest
Other
Total revenues
$
Expenditures
Capital outlay
Final
Budget
-
$
$
-
$
50,000
50,000
Variance with
Final Budget
Over
(Under)
Actual
$
475
191
666
54,742
30,067
(4,742)
(29,401)
29,401
$
133
-
$
(49,525)
191
(49,334)
24,675
$
(24,659)
County Administration Building Project Fund
Original
Budget
Revenues
Interest
$
Final
Budget
-
$
Variance with
Final Budget
Over
(Under)
Actual
-
$
78,700
$
78,700
Expenditures
Current
Capital outlay
Total expenditures
304,117
304,117
519,963
6,823,587
7,343,550
513,072
6,777,063
7,290,135
6,891
46,524
53,415
over expenditures
(304,117)
(7,343,550)
(7,211,435)
132,115
(536,276)
(536,276)
(7,879,826)
(7,747,711)
Transfers out
$
(304,117)
$
7,884,516
$
134
136,805
$
132,115
NONMAJOR PERMANENT FUNDS
Working Cash I and II Funds – to account for funds raised through property tax levies and interest
income. Funds are available for loans to other funds. The principal portion of the fund may not be
expended.
Nonmajor Permanent Funds
November 30, 2003
Working
Cash
No. 1
Fund
Working
Cash
No. 2
Fund
Totals
Assets
$
321,599
$
464,438
$
786,037
$
321,599
$
464,438
$
786,037
Fund Balances
135
Nonmajor Permanent Funds
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances
Working
Cash
No. 1
Fund
Revenues
Interest
$
5,878
Expenditures
$
-
Excess of revenues
over expenditures
Transfers out
$
10,311
-
4,433
10,311
(5,878)
(4,434)
(10,312)
(1)
(1)
464,439
786,038
321,599
136
4,433
5,878
321,599
$
Totals
-
-
Working
Cash
No. 2
Fund
$
464,438
$
786,037
Fund Balances - Budget and Actual
Original
Budget
Revenues
Interest
$
Transfer out
Final
Budget
10,000
$
(10,000)
$
-
Actual
10,000
$
(10,000)
$
Variance with
Final Budget
Over
(Under)
5,878
(5,878)
-
-
321,599
$
137
$
321,599
(4,122)
4,122
$
-
Original
Budget
Revenues
Interest
$
Transfer out
Final
Budget
20,000
$
(20,000)
$
-
Actual
20,000
$
(20,000)
$
Variance with
Final Budget
Over
(Under)
4,433
(4,434)
-
(1)
464,439
$
138
$
464,438
(15,567)
15,566
$
(1)
ENTERPRISE FUNDS
Major Fund:
Valley Hi Fund – to account for the activities of the Valley Hi nursing home.
Nonmajor Fund:
McHenry County 911 Fund (Emergency Telephone Services Board Fund) – to account for funds raised
through a telephone surcharge tax on each telephone line in the County. The money collected is
distributed to this fund net of a small collection charge retained by the telephone company. The funds are
used to operate and equip a 911 telephone dispatch center within the County area. The Fund is also used
to account for the payments of principal and interest on the Emergency Telephone System Gross Revenue
Bond Series 1998.
Valley Hi Fund
Schedule of Operating and Nonoperating Revenues and Operating Expenses
- Budget and Actual (Budgetary Basis)
Original
Budget
Operating revenues
Other
Operating expenses
Personal services
Commodities
Capital outlay
Less fixed assets capitalized
(excluding depreciation)
Property taxes
Interest income
$
Final
Budget
4,827,065
17,225
4,844,290
4,459,304
932,450
494,014
5,885,768
-
$
Variance with
Final Budget
Over
(Under)
Actual
4,827,065
17,225
4,844,290
4,488,554
1,641,438
544,014
6,674,006
-
$
5,401,627
14,281
5,415,908
$
574,562
(2,944)
571,618
4,358,408
1,503,761
526,181
25,262
6,413,612
130,146
137,677
17,833
(25,262)
260,394
25,262
25,262
5,885,768
6,674,006
6,388,350
285,656
3,000,000
1,800
3,001,800
3,000,000
1,800
3,001,800
2,999,731
10,629
3,010,360
(269)
8,829
8,560
139
County of McHenry
McHenry County 911 Fund
Schedule of Operating and Nonoperating Revenues and Operating Expenses
- Budget and Actual (Budgetary Basis)
Original
Budget
Operating revenues
Other
Operating expenses
Personal services
Commodities
Capital outlay
Less fixed assets capitalized
(excluding depreciation)
Nonoperating revenues (expenses)
Interest income
Interest expense
Principal retirement
Less principal retirement
Total nonoperating revenues (expenses)
$
1,525,000
1,525,000
Final
Budget
$
1,525,000
1,525,000
Variance with
Final Budget
Over
(Under)
Actual
$
1,841,241
12,846
1,854,087
$
316,241
12,846
329,087
108,750
716,250
100,750
1,216,250
2,142,000
120,750
772,250
368,740
880,260
2,142,000
109,671
662,831
297,530
21,229
1,091,261
11,079
109,419
71,210
859,031
1,050,739
(1,216,250)
(880,260)
(21,229)
859,031
925,750
1,261,740
1,070,032
(191,708)
40,000
(33,000)
(140,000)
(133,000)
40,000
(33,000)
(140,000)
(133,000)
46,888
(24,823)
(140,000)
(117,935)
6,888
8,177
15,065
140,000
140,000
140,000
7,000
7,000
22,065
140
15,065
INTERNAL SERVICE FUNDS
Insurance Loss Fund – to account for general liability, property, workers’ compensation, and
unemployment compensation insurance premiums and claims.
Health Insurance Fund – to account for employee medical and prescription insurance premiums and
claims.
Combining Statement of Net Assets
November 30, 2003
Insurance
Loss
Health
Insurance
Totals
Assets
Current
Receivables
Property tax
Other
$
2,327,775
$
4,000,000
52,184
Total assets
101,429
$
-
2,429,204
4,000,000
52,184
6,379,959
101,429
6,481,388
Liabilities
Current
Accounts payable
Accrued payroll
Deferred revenue
Noncurrent
93,980
15,731
4,000,000
3,078
2,281,566
883
-
94,863
15,731
4,000,000
3,078
2,281,566
6,250
2,993,267
-
6,250
2,993,267
Total liabilities
9,393,872
883
9,394,755
Net assets - unrestricted
$
(3,013,913)
141
$
100,546
$
(2,913,367)
Combining Statement of Revenues, Expenses and
Changes in Net Assets
Insurance
Loss
Operating revenues
$
253,575
Health
Insurance
$
7,075,098
Totals
$
7,328,673
Operating expenses
Personal services
Commodities
410,483
2,602,185
6,609
3,019,277
7,132,964
7,132,964
410,483
9,735,149
6,609
10,152,241
Operating loss
(2,765,702)
(57,866)
(2,823,568)
Property taxes
Interest income
2,484,946
551
2,485,497
1,553
1,553
2,484,946
2,104
2,487,050
Loss before transfers
(280,205)
(56,313)
(336,518)
Transfers in
510,198
8,000
518,198
229,993
(48,313)
181,680
(3,243,906)
148,859
(3,095,047)
Net assets at beginning of year
Net assets at end of year
$
(3,013,913)
142
$
100,546
$
(2,913,367)
Combining Statement of Cash Flows
Insurance
Loss
Cash flows from operating activities
Cash received from fees and charges for services
Payments to employees
Payments to third party administrator
Payments to suppliers
Net cash used in operating activities
$
Cash flows from noncapital financing activities
Property taxes
Transfer in
Net cash provided by noncapital
financing activities
Cash flows from investing activities
Cash receipts from interest income
Net increase (decrease) in cash and cash
equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
201,391
(407,062)
(650,816)
(1,407,216)
(2,263,703)
Health
Insurance
$
7,075,098
(7,140,081)
(64,983)
Totals
$
7,276,489
(407,062)
(650,816)
(8,547,297)
(2,328,686)
2,504,864
510,198
8,000
2,504,864
518,198
3,015,062
8,000
3,023,062
551
1,553
2,104
751,910
(55,430)
696,480
1,575,865
156,859
1,732,724
$
2,327,775
$
101,429
$
2,429,204
$
(2,765,702)
$
(57,866)
$
(2,823,568)
Reconciliation of operating loss to net cash used in
operating activities
Operating loss
Adjustments to reconcile operating loss to net cash
used in operating activities
Change in assets and liabilities
Other receivables
Accounts payable
Accrued payroll
Total adjustments
(52,184)
17,161
1,820
533,601
1,601
501,999
Net cash used in operating actiivities
$
143
(2,263,703)
(7,117)
(7,117)
$
(64,983)
(52,184)
10,044
1,820
533,601
1,601
494,882
$
(2,328,686)
Insurance Loss Fund
Operating Expenses and Transfers - Budget and Actual
Original
Budget
Operating revenues
$
Final
Budget
259,796
$
259,796
Variance with
Final Budget
Over
(Under)
Actual
$
253,575
$
(6,221)
Operating expenses
Personal services
Commodities
439,413
2,120,911
9,875
2,570,199
439,413
2,120,975
9,875
2,570,263
410,483
2,602,185
6,609
3,019,277
28,930
(481,210)
3,266
(449,014)
Property taxes
Interest income
2,483,199
3,000
2,486,199
2,483,199
3,000
2,486,199
2,484,946
551
2,485,497
1,747
(2,449)
(702)
510,198
510,198
Transfers in
-
144
-
Health Insurance Fund
Operating Expenses and Transfers - Budget and Actual
Original
Budget
Operating revenues
Operating expenses
Interest income
Transfers in
$
7,359,037
Final
Budget
$
7,359,037
Variance with
Final Budget
Over
(Under)
Actual
$
7,075,098
$
(283,939)
7,357,294
7,357,294
7,132,964
224,330
1,000
1,000
1,553
553
31,500
31,500
8,000
(23,500)
145
AGENCY FUNDS
Treasurer Fund – to account for the funds held by the Treasurer as an agent responsible for drainage
districts, the inheritance tax account, protested taxes, tax sale escrow and interest earned on real estate
taxes.
Clerk of the Circuit Court Fund – to account for the funds held by the Clerk of the Circuit Court as an
agent for the courts.
Highway Fund – to account for township motor fuel tax funds held by the Highway department.
Valley Hi Resident Fund – to account for the funds held by Valley Hi Nursing Home as agent for deposits
made by residents of the facility and donations made for the benefit of the residents.
County Clerk Redemption Fund – to account for the funds held by the County Clerk as an agent for the
County.
Collector Fund – to account for the funds held by the Collector as an agent responsible for collecting
property taxes.
Agency Funds
Combining Statement of Assets and Liabilities
November 30, 2003
Clerk
of the
Circuit
Court
Fund
Treasurer
Fund
Assets
Due from other governmental agencies
$
1,370,586
-
$
4,629,629
-
Total assets
$
1,370,586
$
4,629,629
Accounts payable
Due to residents
Bond escrow
Other liabilities
$
1,370,586
-
$
2,249,662
558,736
1,821,231
Total liabilities
$
1,370,586
$
4,629,629
Liabilities
146
County
Clerk
Redemption
Fund
Valley Hi
Resident
Fund
Highway
Fund
Collector
Fund
Totals
$
579,096
89,801
$
47,497
-
$
969,033
-
$
9,611,405
-
$
17,207,246
89,801
$
668,897
$
47,497
$
969,033
$
9,611,405
$
17,297,047
$
173,391
495,506
-
$
47,497
-
$
969,033
$
9,611,405
-
$
173,391
47,497
2,249,662
12,036,233
2,790,264
$
668,897
$
47,497
$
969,033
$
9,611,405
$
17,297,047
147
Agency Funds
Combining Statement of Changes in Fiduciary Assets and Liabilities
Balance
November 30,
2002
Additions
Balance
November 30,
2003
Deductions
Treasurer Fund
Assets
$
1,458,682
$
7,429,130
$
7,517,226
$
1,370,586
$
1,458,682
$
7,336,071
$
7,247,975
$
1,370,586
$
3,057,854
$
38,979,676
$
37,407,901
$
4,629,629
$
2,008,921
544,112
504,821
$
4,050,784
13,225,314
20,131,024
$
4,291,525
13,239,938
21,447,434
$
2,249,662
558,736
1,821,231
$
3,057,854
$
37,407,122
$
38,978,897
$
4,629,629
$
461,540
91,729
$
1,298,703
89,801
$
1,181,147
91,729
$
579,096
89,801
$
553,269
$
1,388,504
$
1,272,876
$
668,897
$
57,059
496,210
$
938,799
1,177,270
$
1,055,131
1,176,566
$
173,391
495,506
$
553,269
$
2,116,069
$
2,231,697
$
668,897
Liabilities
Clerk of the Circuit Court Fund
Assets
Liabilities
Bond escrow
Other liabilities
Highway Fund
Assets
Liabilities
Accounts payable
(Continued)
148
Agency Funds
Combining Statement of Changes in Fiduciary Assets and Liabilities (Continued)
Balance
November 30,
2002
Additions
Balance
November 30,
2003
Deductions
Valley Hi Resident Fund
Assets
$
44,708
$
71,891
$
69,102
$
47,497
$
44,708
$
24,715
$
27,504
$
47,497
$
576,244
$
6,857,679
$
6,464,890
$
969,033
$
576,244
$
6,464,890
$
6,857,679
$
969,033
$
5,521,052
$ 526,986,312
$
522,895,959
$
9,611,405
$
5,521,052
$ 522,895,959
$
526,986,312
$
9,611,405
$
11,120,080
91,729
$ 581,623,391
89,801
$
575,536,225
91,729
$
17,207,246
89,801
$
11,211,809
$ 581,713,192
$
575,627,954
$
17,297,047
$
57,059
44,708
2,008,921
8,020,056
1,081,065
$
938,799
24,715
4,050,784
544,634,614
26,595,914
$
1,055,131
27,504
4,291,525
548,650,791
28,305,113
$
173,391
47,497
2,249,662
12,036,233
2,790,264
$
11,211,809
$ 576,244,826
$
582,330,064
$
17,297,047
Liabilities
Due to residents
County Clerk Redemption Fund
Assets
Liabilities
Other liabilities
Collector Fund
Assets
Liabilities
Totals
Assets
Liabilities
Accounts payable
Due to residents
Bond escrow
Other liabilities
149
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS
Schedule by Source
November 30, 2003
Assets
Governmental funds capital assets
Land
Roads and bridges
Total governmental funds capital assets
Investment in governmental funds capital assets by source
From current revenues
Debt issuance
Intergovernmental
Total governmental funds capital assets
150
$
30,988,965
55,039,515
708,512
62,369,433
1,891,290
17,934,919
4,191,014
$
173,123,648
$
101,619,756
71,320,354
183,538
$
173,123,648
Schedule by Function and Activity
November 30, 2003
Roads and
Bridges
Land
General government
Courthouse facilities
Human resources
Purchasing
County auditor
County board
County clerk
Building operations
County treasurer
$
728,832
728,832
Planning
$
-
Transportation
Highway
Court administration
Court services
State's attorney
Health department
Job training
Mental health department
Veterans assistance
$
$
-
-
55,039,515
708,512
-
-
-
-
-
-
-
-
-
-
-
-
30,988,965
151
-
30,260,133
Public safety
County sheriff
Court security
Jail division
Emergency services
and disaster agency
County coroner
Traffic Signals and
Lighting Projects
$
55,039,515
$
708,512
Buildings and
Improvements
$
55,312,240
196,740
55,508,980
-
$
Furniture and
Fixtures
$
13,116
30,851
28,661
5,946
29,786
10,718
136,711
25,716
15,739
743,065
1,040,309
Machinery and
Equipment
$
-
6,820
1,042,308
1,698,974
518,577
17,612
43,392
5,601,626
8,929,309
Transportation
Equipment
$
15,000
83,159
18,839
116,998
Total
$
56,041,072
13,116
45,851
28,661
12,766
1,072,094
1,989,591
655,288
43,328
59,131
18,839
6,344,691
66,324,428
67,323
101,946
169,269
4,929,252
47,088
3,181,686
587,659
94,753,845
28,010
-
185,480
-
1,019,389
70,543
3,924,825
2,642,658
-
28,010
185,480
197,741
33,818
5,246,316
54,441
39,921
2,737,020
3,875,537
70,543
3,924,825
252,182
73,739
8,196,826
256,022
256,022
91,004
236,088
146,899
17,488
491,479
376,803
14,653
391,456
146,451
75,767
222,218
347,026
612,891
308,003
93,255
1,361,175
20,822
17,315
1,609,032
1,647,169
109,835
6,099
11,000
126,934
48,081
10,929
53,873
5,946
118,829
62,369,433
$ 1,891,290
$
17,934,919
310,944
489,682
34,343
1,673,905
120,175
2,318,105
114,229
425,173
$
4,191,014
152
$
173,123,648
Schedule of Changes by Function and Activity
Balance
November 30,
2002
General government
Courthouse facilities
Human resources
Purchasing
County auditor
County board
County clerk
Building operations
County treasurer
$
Planning
48,385,903
13,116
45,851
28,661
12,766
1,053,904
2,002,091
457,195
25,716
59,131
18,839
5,971,691
58,074,864
Additions
$
169,269
Transportation
Highway
Public safety
County sheriff
Court security
Jail division
Emergency services and disaster agency
County coroner
Court administration
Court services
Public defender
State's attorney
Health department
Job training
Mental health department
Veterans assistance
$
Balance
November 30,
2003
Deletions
18,983,663
18,190
198,093
17,612
373,000
19,590,558
-
$ 11,328,494
12,500
11,340,994
$
-
56,041,072
13,116
45,851
28,661
12,766
1,072,094
1,989,591
655,288
43,328
59,131
18,839
6,344,691
66,324,428
169,269
88,834,018
6,017,144
97,317
94,753,845
3,655,932
52,464
3,924,825
252,182
73,739
7,959,142
413,026
18,079
431,105
193,421
193,421
3,875,537
70,543
3,924,825
252,182
73,739
8,196,826
347,026
602,008
300,203
15,662
108,255
1,373,154
10,883
7,800
18,683
15,662
15,000
30,662
347,026
612,891
308,003
93,255
1,361,175
480,137
6,099
1,635,037
78,835
2,200,108
9,545
28,244
38,868
74,631
151,288
33,291
33,291
489,682
34,343
1,673,905
120,175
2,318,105
26,208,778
$ 11,695,685
158,610,555
153
$
$
173,123,648
STATISTICAL SECTION
(unaudited)
Government-wide Revenues (Primary Government)
Program Revenues
Charges
for Services
Year
2003
$
27,921,972
General Revenues
Inter governmental
$
15,462,135
Capital
Contributions
$
2,462,830
Property
Taxes
Other
Taxes
$ 42,737,686
$ 21,973,609
Note: Information presented for as many years as available.
Information excludes discrete component unit.
Source: County records.
154
Interest
$
1,031,698
Miscellaneous
$
366,062
Gain on Sale
of
Capital Assets
$
43,200
Total
$
111,999,192
Government-wide Expenses by Function
General
and
Administrative
Year
2003
$
23,676,820
$
Community
Development
Transportation
3,218,942
$ 11,338,648
Public
Safety
$
21,500,019
Note: Information presented for as many years as available.
Information excludes discrete component unit.
155
Judiciary
and Court
Related
$ 9,666,987
Public
Health and
Welfare
$
24,192,081
Interest
$
816,003
Total
$ 94,409,500
General Governmental Revenues by Source
Last Ten Fiscal Years
Charges
for Services*
Grants,
and
Forfeitures*
Contributions and
Intergovernmental
Year
Other
Taxes
1994
$ 23,592,686
$ 13,276,937
1995*
23,442,465
10,386,153
7,592,351
3,328,935
828,690
19,998,752
1,804,897
565,334
67,947,577
1996
24,889,323
11,473,301
7,470,130
3,515,505
930,053
16,987,657
1,929,849
437,385
67,633,203
1997
26,457,713
12,017,902
7,592,114
3,408,176
1,097,136
14,448,606
1,853,976
405,609
67,281,232
1998
27,147,960
11,447,236
8,585,996
4,075,216
1,217,994
14,119,731
1,796,367
1,836,081
70,226,581
1999
28,873,564
12,468,992
9,157,999
4,543,638
1,223,715
17,112,848
1,795,985
616,239
75,792,980
2000
29,839,769
13,686,190
8,911,763
4,491,033
1,177,429
18,960,434
2,663,024
881,333
80,610,975
2001
32,669,964
13,864,489
10,767,595
5,178,305
1,470,894
21,401,173
2,430,418
813,303
88,596,141
2002
34,303,278
14,227,147
11,279,473
5,630,947
1,626,846
23,192,356
1,154,381
731,227
92,145,655
2003
37,253,009
22,034,609
17,038,547
2,265,291
1,391,334
16,131,921
882,591
409,071
97,406,373
$
-
Licenses
and Permits*
Fines
Property
Taxes
$
10,043,880
$
-
$
8,497,033
Interest
$
1,012,054
Note: Includes General, Special Revenue and Debt Service Funds.
* Beginning in 1995, the County reclassified its revenue categories for more detailed reporting. Beginning in 2003, certain amounts previously reported as
intergovernmental are reported as charges for services and other taxes.
156
Miscellaneous
$
292,078
Total
$
56,714,668
General Governmental Expenditures by Function
General
Year
1994
$
and
Community
Administrative
Development
14,698,252
$
-
Transportation
$
9,466,329
$
Judiciary
Public
Public
and Court
Health and
Safety
Related
Welfare
9,268,347
$ 4,587,453
$
Retirement
10,278,489
$ 3,872,411
$
Capital
Debt
Outlay
Service
-
$ 4,803,935
Total
$
56,975,216
1995
15,732,116
-
7,576,834
10,302,444
5,217,545
13,351,034
4,309,300
382,866
4,863,252
61,735,391
1996
20,898,727
-
11,090,314
10,594,521
5,929,921
14,743,913
4,507,128
492,056
4,822,713
73,079,293
1997
20,603,506
-
6,429,930
10,977,893
6,477,809
11,493,453
3,634,629
4,001,649
4,735,364
68,354,233
1998
18,542,954
-
4,207,862
10,978,850
6,446,175
11,620,897
4,195,407
3,961,221
5,285,805
65,239,171
1999
22,363,165
-
4,325,019
12,174,157
6,989,737
12,401,939
4,576,167
2,274,785
6,232,023
71,336,992
2000
18,981,401
-
4,796,675
13,590,284
6,789,730
12,569,812
4,546,406
3,641,899
5,655,925
70,572,132
2001
21,420,579
-
6,581,914
14,664,024
7,218,297
13,773,514
4,698,886
3,165,483
5,806,614
77,329,311
2002
24,271,274
-
6,608,470
15,149,990
7,596,915
14,776,174
4,519,566
3,950,597
9,713,956
86,586,942
2003
19,103,675
8,238,014
19,084,234
9,576,539
17,514,954
6,216,220
6,319,300
89,364,989
3,312,053
-
Note: Includes General, Special Revenue and Debt Service Funds.
* The County added new functions upon implementing GASB No. 34. In addition, amounts previously reported as retirement have been allocated to the various functions.
157
Property Tax Levies and Collections
Last Ten Levy Years
Levy
Year
1993
Total
tax levy
$
23,826,000
Tax
collections
$
Percent of
total tax
collections
to tax levy
23,592,686
99.02 %
1994
25,100,441
24,943,722
99.38
1995
26,643,272
26,548,589
99.64
1996
28,025,326
27,860,653
99.41
1997
29,766,325
29,724,418
99.86
1998
31,063,507
30,907,090
99.50
1999
32,518,035
32,410,025
99.67
2000
34,498,825
34,433,985
99.81
2001
36,942,911
36,826,757
99.69
2002
42,814,112
42,737,686
99.82
Source: McHenry County Clerk’s Office.
158
Assessed and Estimated Value of Taxable Property
Last Ten Levy Years
Tax
Levy
Year
1993
Real Property
Assessed
Value
$
3,231,588,115
Estimated
Value
$
Railroad Property
Assessed
Estimated
Value
Value
9,694,764,345
$ 1,039,121
$ 3,117,363
Total
Assessed
Value
$
3,232,627,236
Estimated
Value
$
Ratio of
Total
Assessed
Value
to Total
Estimated
Actual
Value
9,697,881,708
33.3
1994
3,519,635,458
10,558,906,374
1,249,912
3,749,736
3,520,885,370
10,562,656,110
33.3
1995
3,839,585,976
11,518,757,928
1,712,264
5,136,792
3,841,298,240
11,523,894,720
33.3
1996
4,188,200,340
12,564,601,020
4,060,875
12,182,625
4,192,261,215
12,576,783,645
33.3
1997
4,487,350,664
13,462,051,992
3,638,426
10,915,278
4,490,989,090
13,472,967,270
33.3
1998
4,752,895,922
14,258,687,766
3,411,825
10,235,475
4,756,307,747
14,268,923,241
33.3
1999
5,013,308,047
15,039,924,141
3,352,462
10,057,386
5,016,660,509
15,049,981,527
33.3
2000
5,353,505,306
16,060,515,918
3,441,481
10,324,443
5,356,946,787
16,070,840,361
33.3
2001
5,786,810,187
17,360,430,578
3,607,369
10,822,107
5,790,417,556
17,371,252,685
33.3
2002
6,362,149,988
19,086,449,964
4,255,999
12,767,997
6,366,405,987
19,099,217,961
33.3
Source:
(1) Assessed values were obtained from the McHenry County Clerk's Office.
(2) Property values are assessed at 33.3% of estimated actual value.
159
Assessed Valuations and Property Tax Extensions, Rates and Revenues
Last Ten Levy Years
2002
Assessed Valuations
6,366,405,987
Amount
Property tax extensions and rates:
General
Highway
County Bridge
Matching
Mental Health
Tuberculosis Care and Treatment
Illinois Municipal Retirement
Veterans' Assistance
Loss Prevention and Protection
Debt Service
Social Security
Nursing Home
Rate
2001
2000
1999
5,790,417,556
5,356,946,787
5,016,660,509
Amount
Rate
Amount
Rate
Amount
Rate
$ 15,916,047
2,915,814
114,595
732,137
7,493,260
152,794
2,533,829
299,221
2,489,265
4,526,515
2,635,692
3,004,943
.250 $ 13,329,588
.046
2,912,580
.002
110,018
.012
729,593
.118
7,116,423
.002
150,551
.040
2,524,622
.005
301,102
.039
2,553,574
.071
4,510,735
.041
2,704,125
.047
-
.230 $ 12,090,717
.050
2,715,972
.002
101,782
.013
680,332
.123
6,647,971
.003
149,995
.043
2,817,754
.005
278,561
.044
2,378,484
.078
4,446,266
.047
2,190,991
.000
-
.226 $ 11,111,944
.051
2,719,030
.002
100,333
.013
677,249
.124
6,250,759
.003
150,500
.053
2,769,197
.005
235,783
.044
2,192,281
.083
4,459,811
.041
1,851,148
.000
-
.221
.054
.002
.013
.125
.003
.055
.005
.044
.089
.037
.000
$ 42,814,112
.673 $ 36,942,911
.638 $ 34,498,825
.644 $ 32,518,035
.648
Property tax revenues: *
General
Highway
County Bridge
Matching
Mental Health
Tuberculosis Care and Treatment
Illinois Municipal Retirement
Veterans' Assistance
Loss Prevention and Protection
Debt Service
Social Security
Nursing Home
$ 15,886,331
2,910,749
114,387
730,860
7,480,249
152,525
2,529,430
298,700
2,484,946
4,518,663
2,631,115
2,999,731
$ 13,287,667
2,903,427
109,664
727,293
7,094,050
150,072
2,516,689
300,164
2,545,540
4,496,566
2,695,625
-
$ 12,067,937
2,710,886
101,585
679,049
6,635,497
149,704
2,812,466
278,049
2,374,014
4,437,920
2,186,878
-
$ 11,074,991
2,710,004
99,994
675,003
6,230,002
150,016
2,760,000
234,991
2,185,004
4,445,014
1,845,006
-
Total revenues
$ 42,737,686
$ 36,826,757
$ 34,433,985
$ 32,410,025
Revenues/levy
*
99.82%
99.69%
Includes final distribution received by county tax-levying funds subsequent to the end of each fiscal year.
Source: (1) Assessed values, tax extensions and rates were obtained from the McHenry County Clerk's office.
(2) Property tax revenues were obtained from the McHenry County Treasurer's Office.
160
99.81%
99.67
1998
1997
1996
1995
1994
1993
4,756,307,747
4,490,989,090
4,192,261,215
3,841,298,240
3,520,885,370
3,232,627,236
Amount
$
9,821,836
2,749,146
99,882
675,396
5,921,603
156,958
2,958,423
223,547
2,187,902
4,489,955
1,778,859
-
$ 31,063,507
$
9,772,345
2,735,310
99,371
671,997
5,891,809
156,167
2,943,528
222,420
2,176,886
4,467,351
1,769,906
-
$ 30,907,090
99.50
Rate
Amount
.207 $
.058
.002
.014
.125
.003
.062
.005
.046
.094
.037
.000
Rate
Amount
Rate
Amount
Rate
Amount
Rate
Amount
8,919,154
2,748,485
98,802
678,139
5,627,209
166,167
2,627,229
193,112
2,128,729
4,522,426
2,056,873
-
.199 $
.061
.002
.015
.125
.004
.059
.004
.047
.101
.046
.000
8,552,272
2,787,854
113,191
234,767
5,428,978
121,576
2,259,629
217,997
1,664,328
4,519,258
2,125,476
-
.204 $
.066
.003
.006
.130
.003
.054
.005
.040
.108
.050
.000
7,963,038
2,458,431
111,398
672,227
5,116,609
96,033
2,024,364
211,271
1,770,839
4,713,273
1,505,789
-
.207 $
.064
.003
.018
.133
.003
.053
.006
.046
.123
.039
.000
6,499,604
1,823,819
105,627
1,091,474
4,781,362
119,710
2,249,846
144,356
2,013,946
4,735,591
1,535,106
-
.654 $ 29,766,325
.663 $
28,025,326
.669 $
26,643,272
.694 $
25,100,441
.713 $
23,826,000
8,906,595
2,744,620
98,655
677,181
5,619,293
165,924
2,623,528
192,831
2,125,733
4,516,074
2,053,984
-
$
8,502,260
2,771,453
112,513
233,396
5,397,024
120,850
2,246,336
216,669
1,654,534
4,492,658
2,112,960
-
$
7,933,116
2,449,925
111,000
669,889
5,098,879
95,693
2,017,343
210,546
1,764,691
4,696,944
1,500,563
-
$
6,459,315
1,812,356
104,963
1,084,615
4,750,844
118,955
2,235,744
143,448
2,001,310
4,706,747
1,525,425
-
$
6,139,205
1,724,912
99,201
1,030,619
4,185,669
102,790
1,925,682
143,885
1,796,824
4,825,191
1,618,708
-
$ 29,724,418
$
27,860,653
$
26,548,589
$
24,943,722
$
23,592,686
$
99.86
99.41
99.64
161
99.38
.185
.052
.003
.031
.136
.003
.064
.004
.057
.135
.044
.000
Rate
6,200,333
1,742,421
100,212
1,040,918
4,225,549
103,958
1,946,082
145,463
1,813,642
4,871,686
1,635,736
-
99.02
.192
.054
.003
.032
.131
.003
.060
.005
.056
.150
.051
.000
.737
Property Tax Levies and Tax Rates as Extended
All Direct and Overlapping Governments
Last Ten Levy Years
Levy
Year
1993
County
$
23,826,000
High
School
Municipal
$
18,363,323
$
41,271,503
Unit
Districts
$
50,208,847
Elementary
School
$
52,260,276
Junior
College
$
11,448,559
Townships
and Roads
$
10,989,463
1994
25,100,441
19,598,272
43,063,918
56,110,060
60,769,983
12,286,451
11,602,800
1995
26,643,272
20,416,290
46,532,116
62,004,326
65,503,361
13,471,493
12,247,440
1996
28,025,326
22,088,888
49,770,789
72,423,534
69,424,761
14,491,495
12,893,399
1997
29,766,325
23,657,554
53,067,084
79,104,021
74,812,649
15,576,465
13,537,959
1998
31,063,507
25,421,058
56,016,835
84,985,421
78,238,583
16,533,219
14,075,530
1999
32,518,035
27,908,707
58,571,487
89,401,208
86,161,941
17,237,800
14,635,189
2000
34,498,825
30,381,984
64,615,190
98,122,137
93,854,624
18,478,150
15,350,016
2001
36,918,216
35,336,139
80,527,228
109,429,504
100,233,170
19,737,393
16,546,700
2002
42,814,112
38,261,735
80,735,831
111,334,417
107,975,925
20,937,882
17,398,965
1993
0.737
0.568
1.276
1.552
1.615
0.354
0.340
1994
0.713
0.556
1.222
1.592
1.724
0.349
0.329
1995
0.694
0.531
1.210
1.613
1.704
0.350
0.319
1996
0.669
0.527
1.187
1.727
1.656
0.346
0.307
1997
0.663
0.527
1.182
1.761
1.666
0.347
0.301
1998
0.653
0.534
1.178
1.787
1.645
0.348
0.296
1999
0.648
0.556
1.168
1.782
1.717
0.344
0.292
2000
0.645
0.567
1.206
1.832
1.752
0.345
0.287
2001
0.638
0.610
1.391
1.890
1.731
0.341
0.286
2002
0.673
0.601
1.268
1.750
1.696
0.329
0.273
Source:
Tax levy information obtained from McHenry County Clerk's office.
Tax rates calculated based on total County assessed valuation.
Property tax rates are per $100 of assessed valuation.
162
Fire
Protection
$
8,784,792
9,365,723
Park
Districts
$
4,320,086
4,680,909
Sanitary
Districts
$
205,900
256,311
Library
Districts
$
3,200,184
3,510,362
Cemetery
Districts
$
33,873
35,452
Hospital
Districts
$
Conservation
District
74,981
$ 5,124,218
74,890
5,330,632
Rescue
Squad
$
185,716
Multi-Twp.
Assessment
$
Total
-
$ 230,297,722
195,030
-
251,981,233
10,085,739
4,825,791
306,003
4,658,648
36,926
78,736
5,454,655
206,302
-
272,471,097
10,858,344
5,124,439
361,742
5,037,517
26,385
82,590
5,701,488
211,100
-
296,521,797
12,465,631
5,413,856
401,484
5,545,374
27,007
-
5,941,594
223,171
-
319,540,174
13,200,540
5,667,752
394,546
6,222,936
25,314
-
6,226,013
231,737
-
338,302,991
14,264,908
7,224,557
421,163
7,405,207
25,459
-
6,431,375
240,526
-
362,447,562
16,861,400
7,952,006
425,694
8,048,479
26,199
-
6,717,617
254,549
-
395,586,870
18,434,671
8,645,830
453,555
9,182,102
27,263
-
10,469,096
270,264
-
446,211,131
22,235,830
9,188,295
436,133
10,116,544
27,692
-
11,039,363
283,771
-
472,786,495
0.272
0.134
0.006
0.099
0.001
0.002
0.158
0.006
-
7.119
0.266
0.133
0.007
0.100
0.001
0.002
0.151
0.006
-
7.151
0.262
0.126
0.008
0.121
0.001
0.002
0.142
0.005
-
7.087
0.259
0.122
0.009
0.120
0.001
0.002
0.136
0.005
-
7.073
0.278
0.120
0.009
0.123
0.001
-
0.132
0.005
-
7.115
0.278
0.119
0.008
0.131
0.001
-
0.131
0.005
-
7.114
0.284
0.144
0.008
0.148
0.001
-
0.128
0.005
-
7.225
0.315
0.148
0.008
0.150
0.001
-
0.125
0.005
-
7.386
0.318
0.149
0.008
0.159
0.001
-
0.181
0.005
-
7.708
0.350
0.144
0.007
0.159
0.001
-
0.173
0.004
-
7.428
163
Ratio of Net General Bonded Debt to Assessed Value and
Net General Bonded Debt Per Capita
Year
Assessed
value
Population
1994
216,470
1995
224,677
1996
Gross
general
bonded
debt (1)
$
3,232,627,236
$
Less
Debt
Service
Fund
Net general
bonded
debt
outstanding
Net
general
bonded debt
per capita
32,556,290
.010
$ 150.40
34,100,000
$ 1,543,710
3,520,885,370
30,235,000
1,662,830
28,572,170
.008
127.17
230,555
3,841,298,240
27,195,000
1,803,577
25,391,423
.007
110.13
1997
236,082
4,192,261,215
24,005,000
1,416,429
22,588,571
.005
95.68
1998
240,945
4,490,989,090
20,830,000
1,427,502
19,402,498
.004
80.53
1999
246,812
4,756,307,747
17,140,000
1,177,813
15,962,187
.003
64.67
2000
260,077
5,016,660,509
13,330,000
1,136,658
12,193,342
.002
46.88
2001
270,504
5,356,946,787
13,630,000
769,708
12,860,292
.002
47.54
2002
277,710
5,790,417,556
20,023,651
244,459
19,779,192
.003
71.22
2003
286,091
6,366,405,987
15,187,072
136,608
15,050,464
.002
52.61
(1) This amount does not include revenue bonds.
Source: Obtained from the McHenry County Clerk's Office and market statistics
164
$
Ratio of net
general bonded
debt to
assessed value
Computation of Legal Debt Margin
November 30, 2003
Assessed valuation (2003 tax year)*
$ 6,408,858,259
Debt limitation (2.875% of assessed valuation)
184,254,675
Debt encumbrance**
Public Building Commission Lease Principal Portion
Capital Leases
Installment Notes
Debt Certificates
Limited Tax Obligations
770,000
919,158
164,644
9,400,000
5,017,072
Subtotal
Less debt service fund balance
Total debt encumbrance
16,270,874
(136,608)
16,134,266
Debt limit margin
$
* Source: McHenry County Clerk's Office.
** Debt encumbrance excludes the Public Building Commission (PBC), a blended
component unit. Lease commitments of the County with the PBC are reflected
above.
165
168,120,409
Computation of Direct and Overlapping Bonded Debt
November 30, 2003
Net debt
outstanding
Direct
McHenry County
15,187,072
100.00
Overlapping
Grade School Districts
100,664,353
98.75%
99,403,903
High School Districts
85,268,799
99.76
85,063,194
Unit School Districts
508,239,735
38.41
195,234,582
Community Colleges
192,187,151
04.72
9,078,477
Municipalities
22,525,000
98.78
22,250,271
Park districts
23,375,300
90.17
21,077,586
County Conservation District
89,985,000
100.00
89,985,000
Public Library Districts
15,885,000
70.63
11,220,049
Special Service Areas
8,560,526
1,046,690,864
87.02
51.66
7,449,746
540,762,808
1,061,877,936
52.36
% $ 555,949,880
Total direct and overlapping bonded debt
$
Amount
applicable
to County
Percentage
applicable
to County
$
Source: McHenry County Clerk's Office.
166
%
$
15,187,072
Ratio of Annual Debt Service Expenditures for Bonded
Debt to Total General Governmental Expenditures
Year
1994
Principal (1)
$
2,680,000
Total
debt
service
Interest
$
1,952,120
$ 4,632,120
Total general
governmental
expenditures (2)
$
Ratio of
debt service
to total
general
governmental
expenditures
56,975,216
.081
1995
2,860,000
1,776,230
4,636,230
61,735,391
.075
1996
3,040,000
1,565,216
4,605,216
73,079,293
.063
1997
3,190,000
1,371,604
4,561,604
68,354,233
.067
1998
3,365,000
959,978
4,324,978
65,239,171
.066
1999
3,690,000
847,452
4,537,452
71,336,992
.064
2000
3,810,000
673,927
4,483,927
70,572,132
.064
2001
3,950,000
622,892
4,572,892
77,329,311
.059
2002
8,101,349
566,269
8,667,618
86,586,942
.100
2003
4,836,579
483,033
5,319,612
89,364,989
.060
(1)
This amount does not include revenue bonds.
(2)
Includes General Fund, Special Revenue Funds and Debt Service Funds.
167
Revenue Bond Coverage
Net
revenue
available
Fiscal
Gross
Year
revenue*
1994
*
$
636,726
for debt
Expenses**
$
353,953
service
$
Principal
Interest
Total
Coverage
282,773
$ 110,000
$ 61,815
$ 171,815
3.71
1995
696,137
392,949
303,188
120,000
53,555
173,555
4.01
1996
687,986
374,933
313,053
125,000
46,635
171,635
4.01
1997
797,767
422,739
375,028
135,000
38,760
173,760
4.59
1998
973,180
500,861
472,319
145,000
33,675
178,675
5.45
1999
892,149
1,814,769
(922,620)
130,000
42,470
172,470
5.17
2000
864,175
586,185
277,990
130,000
39,112
169,112
5.11
135,000
34,563
169,563
9.01
29,702
29,702
68.25
24,823
164,823
11.53
2001
***
1,527,531
1,006,893
520,638
2002
***
2,027,244
879,627
1,147,617
2003
***
1,900,975
1,070,033
830,942
140,000
Represents McHenry County 911 gross operating and nonoperating revenues.
** Excludes depreciation.
*** Includes wireless surcharges received by McHenry County E911 starting in 2001.
168
Demographic Statistics
Year
Population(1)
Per (1)
Capita
Buying
Income
School (2)
Enrollment
Number (2)
of
Teachers
Rate (1)
of
Unemployment
1994
216,470
19,523 (3)
36,683
2,385
4.6 %
1995
224,677
20,794
38,165
2,484
4.1
1996
230,555
17,456 (4)
39,551
2,655
4.1
1997
236,082
18,050
40,860
2,864
3.6
1998
240,945
19,427
41,888
2,988
3.5
1999
246,812
20,620
43,298
3,139
3.2
2000
260,077
20,764
44,999
3,280
3.2
2001
270,504
22,176
46,460
3,460
4.6
2002
277,710
22,838
48,356
3,475
5.8
2003
286,091
21,862
50,097
3,654
5.7
Sources:
(1) Population estimate from McHenry County Planning and Development. Unemployment rate from
Northeastern Illinois Planning Commission.
(2) Regional Superintendent of Schools.
(3) The data is the same because the effective reporting date is only one day apart.
(4) The decrease is due to a change in the computation methodology.
169
Property Values, Construction and Bank Deposits
Year
Commercial and
residential
construction
Number
of
Value
permits
(in thousands)
Bank
deposits (1)
(in thousands)
1994
880
$ 75,308,458
1995
907
77,399,586
1,988,650
10,562,656,110
1996
768
75,149,132
2,381,882
11,523,894,720
1997
800
109,435,528
2,802,168
12,576,783,645
1998
902
85,323,865
2,978,792
13,472,967,270
1999
904
89,915,851
3,185,970
14,268,923,241
2000
806
83,857,945
3,430,330
15,049,981,527
2001
851
88,352,736
3,922,753
16,070,840,361
2002
987
92,468,328
4,234,000
17,371,252,685
2003
935
95,080,455
4,780,706
19,099,217,961
Source: (1) F.D.I.C.
(2) McHenry County Clerk.
170
$
1,855,406
Property
value (2)
$
9,697,881,708
Principal Taxpayers - Ten Largest Real Estate Taxpayers
November 30, 2003
Type of
business
Taxpayer
Cunat Bros. Inc.
Meijer Stores
Motorola
Skyridge Partners LP
Crystal Point Center LLC
Home Depot USA Inc.
Wal-Mart Stores, Inc.
NIMED Corp
Dayton Hudson Corp./Target
Centerpoint Properties
Apartments/Condominiums
Discount/Grocery Stores
Electronic Manufacturing and Distribution
Apartments
Retail Strip Mall
Home Improvement Stores
Discount Department Stores
Medical Facilities
Discount Department Stores
Industrial Manufacturing and Distribution
Total
Source: McHenry County Assessment Office.
171
2003
Assessed
valuation
Percentage
of total
assessed
valuation
$ 12,074,227
11,351,815
10,726,357
9,087,092
8,749,024
8,743,889
8,251,973
8,125,571
7,541,218
7,345,264
0.16 %
0.15
0.14
0.12
0.12
0.12
0.11
0.11
0.10
0.10
$ 91,996,430
1.23 %
Miscellaneous Statistics
November 30, 2003
Incorporated
1837
Form of government
Township
Governing Body
County Board
Number of Townships
17
Number of Municipalities
30
Number of Unit School Districts
5
Number of Community College Districts
1
Land Area
611 square miles
Number of Dwelling Units
100,152
Miles of highway
495 miles
Number of street lights
114
Number of County-owned and maintained
signalized intersections
24 Traffic signals
4 Warning flashers
County employees
1,033
Number of registered voters
172,648
Sheriff's Department
Number of Police Stations
Number of Correction Facilities
Number of Police Vehicles
Number of Police Personnel:
Full-time peace officers
Civilian employees
1
1
137
99
203
Source: McHenry County Highway Department, McHenry County Sheriff's
Department, Regional Superintendent of Schools, and McHenry County
Planning and Development.
172

Fiscal Year 2003

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