January 5, 2015

Transcription

January 5, 2015

Agenda Packet
NORFOLK CITY COUNCIL MEETING
Monday, January 05, 2015
5:30 p.m.
Created 12/31/2014 9:43 AM
Page 1 of 93
309 N 5th Street
Norfolk, NE 68701
P402-844-2012 F402-844-2028
www.ci.norfolk.ne.us
right at home.
NOTICE OF MEETING
CITY OF NORFOLK, NEBRASKA
NOTICE IS HEREBY GIVEN that a meeting of the City Council of the City of Norfolk,
Nebraska, will be held at 5:30 p.m. on Monday, January 05, 2015, in the Council Chambers, 309
N. 5th St., Norfolk, Nebraska, which meeting will be open to the public.
The Mayor and City Council reserve the right to adjourn into closed session as per Section
84-1410 of the Nebraska Revised Statutes.
An agenda for such meeting, kept continually current, is available at the office of the City
Clerk, 309 N 5th St, Norfolk Nebraska, during normal business hours.
Individuals requiring physical or sensory accommodations, who desire to attend or
participate, please contact the City Clerk's office at (402) 844-2000 no later than 4:30 p.m. on the
Friday preceding the meeting.
Elizabeth A. Deck
City Clerk
Publish (January 02, 2015)
1 P.O.P.
Page 2 of 93
AGENDA
January 05, 2015
In accordance with Section 84-1412 sub-section eight (8) of the Reissue Revised Statutes of the State of
Nebraska 1943, as amended, one copy of all reproducible written material to be discussed is available to the
public at this meeting for examination and copying. The Mayor and City Council reserve the right to adjourn
into closed session as per Section 84-1410 of the Nebraska Revised Statutes.
CALL TO ORDER
1. 5:30 p.m. - call meeting to order
2. Inform the public about the location of the Open Meetings Act posted in the
Council Chambers and accessible to members of the public
3. Moment of silence/Pledge of Allegiance to the flag of the United States of
America
4. Roll call
RECOMMENDED ACTIONS
Motion
5. Approval of consent agenda.
All items in the consent agenda are considered to be routine by the City
Council and will be enacted by one motion. There will be no separate
discussion of these items unless a Council member or a citizen so requests, in
which event the item will be removed from the consent agenda and
considered separately.
6. Approval of full agenda.
Motion
CONSENT AGENDA
7. Consideration of approval of the minutes of the December 15, 2014, City
Council meeting.
Motion
8. Consideration of approval of Change Order No. 3 with Berendse & Sons
Paint Co., Inc. for the two million gallon steel water storage tank painting
project resulting in a decrease of $11,200.00 and a total contract amount of
$438,496.25.
Motion
9. Consideration of approval to authorize the Mayor to execute any and all
contracts, documents, or other memoranda between the City of Norfolk and
the Nebraska State Recycling Association to affect acceptance of the grant
application for 70% of $2,882.30, to purchase a “Power lift gate”.
Motion
10. Consideration of approval to advertise for a replacement ambulance for the
Fire Division.
Motion
11. Consideration of approval of all bills on file.
Motion
Page 3 of 93
-2-
SPECIAL PRESENTATIONS
12. Presentation of the Norfolk Fire Division's 2013/2014 Annual Report by Fire
Chief Scott Cordes.
13. Representatives of the Norfolk Airport Authority will make a presentation on
the proposed hangar project.
PUBLIC HEARINGS AND RELATED ACTION
14. Public hearing at the request of JMHS L.L.C. for the final plan of JMHS
L.L.C. Planned Development.
15. Consideration of Ordinance No. 5333 approving the final plan of JMHS
L.L.C. Planned Development requested by JMHS, L.L.C. and located at
2001 S. 37th Street.
Ordinance No. 5333
16. Public hearing to consider a paving waiver at the request of Porter Pit, L.L.C.
on property located south of Monroe Avenue on Victory Road.
17. Consideration of Resolution No. 2015-1 approving a ten year paving waiver
for Porter Pit, L.L.C. at the concrete crushing operation south of Monroe
Avenue on Victory Road.
Resolution 2015-1
REGULAR AGENDA
18. Consideration of approval of the Mutual Aid Agreement with Elkhorn Valley Motion
Mutual Aid.
19. Consideration of Resolution 2015-2 adopting the Risk Management Policy
Statement for the City of Norfolk.
Resolution 2015-2
20. Consideration of approval of an updated Event Guide to assist organizers
requesting to use City of Norfolk facilities run a safe and successful event.
Motion
Page 4 of 93
309 N 5th Street
Norfolk, NE 68701
P402-844-2012 F402-844-2028
right at home.
STAFF MEMORANDUM
January 05, 2015
CALL TO ORDER
1. 5:30 p.m. - call meeting to order
2. Inform the public about the location of the Open Meetings Act posted in the
Council Chambers and accessible to members of the public
3. Moment of silence/Pledge of Allegiance to the flag of the United States of
America
4. Roll call
RECOMMENDED ACTIONS
Motion
5. Approval of consent agenda.
All items in the consent agenda are considered to be routine by the City
Council and will be enacted by one motion. There will be no separate
discussion of these items unless a Council member or a citizen so requests, in
which event the item will be removed from the consent agenda and
considered separately.
Motion
6. Approval of full agenda.
CONSENT AGENDA
7. Consideration of approval of the minutes of the December 15, 2014, City
Council meeting.
Motion
See Enclosure 7.
8. Consideration of approval of Change Order No. 3 with Berendse & Sons
Paint Co., Inc. for the two million gallon steel water storage tank painting
project resulting in a decrease of $11,200.00 and a total contract amount of
$438,496.25.
Motion
On February 4, 2013, the Mayor and City Council awarded a $349,200 contract
to Berendse & Sons Paint Co., Inc. for the 2 million gallon steel water storage
tank painting project. On September 3, 2013 Change Order No. 1 was
approved for temporary structural repairs resulting in a net contract amount of
$365,441.09. On December 2, 2013, Change Order No. 2 was approved for
permanent structural repairs resulting in a net contract amount of $449,696.25.
Page 5 of 93
Staff Memorandum
City Council Meeting
January 05, 2015
-2-
Change Order No. 3 provides for the deletion of the water tank dehumidifying
item as dehumidifying was not needed during painting. Staff recommend
approval of Change Order No. 3 with Berendse & Sons Paint Co., Inc. resulting
in a net decrease of $11,200.00 and a total contract amount of $438,496.25.
See Enclosure 8.
9. Consideration of approval to authorize the Mayor to execute any and all
contracts, documents, or other memoranda between the City of Norfolk and
the Nebraska State Recycling Association to affect acceptance of the grant
application for 70% of $2,882.30, to purchase a “Power lift gate”.
Motion
$1,500.00 has been budgeted for a “Tommy Lift Gate” in the Transfer Station
Budget with matching funds budgeted in the Coalition Landfill budget, for a
total of $3,000.00. The Power Lift gate bid is $2,882.30, including installation.
The lift gate will aid in the recycling of latex paint by allowing one person to
safely load, haul, and unload barrels of paint. This service will be part of the
no-charge HHW program and will be located in the Household Hazardous
Waste facility. Staff recommends approval.
See Enclosure 9.
10. Consideration of approval to advertise for a replacement ambulance for the
Fire Division.
Motion
11. Consideration of approval of all bills on file.
Motion
SPECIAL PRESENTATIONS
12. Presentation of the Norfolk Fire Division's 2013/2014 Annual Report by Fire
Chief Scott Cordes.
See Enclosure 12.
13. Representatives of the Norfolk Airport Authority will make a presentation on
the proposed hangar project.
See Enclosure 13.
PUBLIC HEARINGS AND RELATED ACTION
14. Public hearing at the request of JMHS L.L.C. for the final plan of JMHS
L.L.C. Planned Development.
See Enclosure 14.
Page 6 of 93
Staff Memorandum
January 05, 2015
-3-
15. Consideration of Ordinance No. 5333 approving the final plan of JMHS
L.L.C. Planned Development requested by JMHS, L.L.C. and located at
2001 S. 37th Street.
Ordinance No. 5333
See Enclosure 15.
16. Public hearing to consider a paving waiver at the request of Porter Pit, L.L.C.
on property located south of Monroe Avenue on Victory Road.
See Enclosure 16.
17. Consideration of Resolution No. 2015-1 approving a ten year paving waiver
for Porter Pit, L.L.C. at the concrete crushing operation south of Monroe
Avenue on Victory Road.
Resolution 2015-1
The Planning Commission approved a Conditional Use Permit for a concrete
crushing operation for Porter Pit, L.L.C. on South Victory Road. They are
requesting a ten year paving waiver at this location. The request is to complete
the hard surfacing from Victory Road to the crushing operation's scale,
incrementally. The waiver provides for the first 100 feet to be paved within the
next two years and the balance of the paving to be completed within ten years.
See Enclosure 17.
REGULAR AGENDA
18. Consideration of approval of the Mutual Aid Agreement with Elkhorn Valley Motion
Mutual Aid.
The Elkhorn Valley Mutual Aid Agreement is considered and submitted for
approval to all twelve communities in the agreement every ten years. The
agreement is between communities and rural fire protection districts to provide
fire protection and emergency response services or emergency medical services
which exceed or threaten to exceed the capacity of the emergency defenses of
an individual town or rural fire district. The Elkhorn Valley Mutual Aid now
includes Oakdale and they have signed the agreement.
See Enclosure 18.
19. Consideration of Resolution 2015-2 adopting the Risk Management Policy
Statement for the City of Norfolk.
Resolution 2015-2
This resolution rescinds Resolution 2002-2 approved by the City Council on
February 4, 2002. Resources of the City of Norfolk are periodically confronted
by various exposures to loss. These physical, human, fiscal and environmental
Page 7 of 93
Staff Memorandum
January 05, 2015
-4-
resources are valuable assets to the City and its taxpayers. Because of the
importance of these assets, they deserve reasonable protection consistent with
the availability of funds and bargaining position of the City.
See Enclosure 19.
20. Consideration of approval of an updated Event Guide to assist organizers
requesting to use City of Norfolk facilities run a safe and successful event.
Motion
The Event Guide was first approved by the City Council on December 16,
2013. The Guide has been updated to better serve citizens' requests.
See Enclosure 20.
Page 8 of 93
COUNCIL 2014 DEC15.2014 BK NO 56
Page 1 of 5
The Mayor and City Council of the City of Norfolk, Nebraska met in regular session in the
Council Chambers, 309 North 5th Street, Norfolk, Nebraska on the 15th day of December, 2014,
beginning at 5:30 p.m.
Following a moment of silence and the Pledge of Allegiance to the flag of the United States of
America, Mayor Sue Fuchtman called the meeting to order. Roll call found the following
Councilmembers present: Corey Granquist, Jim Lange, Rob Merrill, Shane Clausen, Thad
Murren, Josh Moenning, Dave Fauss, and Dick Pfeil. Absent: None.
Staff members present were: City Administrator Shane Weidner, Director of Public Works
Dennis Smith, City Attorney Clint Schukei, City Clerk Beth Deck, Finance Officer Randy Gates,
Police Chief Bill Mizner, Wastewater Plant Superintendent Todd Boling, Park Superintendent
Pat Mrsny, Information Systems Manager Jim McKenzie, Administrative Secretary Bethene
Hoff, Operations Manager Jim Dooley, and Assistant City Engineer Mark Dolechek.
The Mayor presided and the City Clerk recorded the proceedings.
The Mayor informed the public about the location of the current copy of the Open Meetings Act
posted in the City Council Chambers and accessible to members of the public.
Notice of the meeting was given in advance thereof by publication in the Norfolk Daily News,
Norfolk, Nebraska, the designated method of giving notice, as shown by affidavit of publication.
Notice was given to the Mayor and all members of the Council and a copy of their
acknowledgement of receipt of notice and agenda is attached to the minutes. Availability of the
agenda was communicated in the advance notice and in the notice to the Mayor and Council of
this meeting. All proceedings hereafter shown were taken while the convened meeting was open
to the public.
Agenda Motions
Councilmember Merrill moved, seconded by Councilmember Clausen to approve the consent
agenda as printed. Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen,
Murren, Moenning, Fauss and Pfeil. Nays: None. Absent: None. Motion carried.
Councilmember Lange moved, seconded by Councilmember Fauss to adopt the full agenda as
printed. Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren,
Moenning, Fauss and Pfeil. Nays: None. Absent: None. Motion carried.
Consent Agenda Items Approved
Minutes of the December 1, 2014, City Council meeting
Minutes of the December 4, 2014, City Work Session
1/5/2015
Enclosure 7
Page 9 of 93
Page 2 of 5
Resolution No. 2014-45 placing a left turn warning arrow and 15 mile-per-hour warning sign in
the 1700 block of McDonald Road for westbound traffic
Maintenance Agreement No. 19 with the Nebraska Department of Roads for calendar year 2015,
and authorization for Mayor to execute Certificate of Compliance at the end of 2015
Special Designated Liquor License for Fine Wine, LLC, Jim's Fine Wine & More, 2001 Market
Lane, to serve beer, wine and distilled spirits at the Norfolk City Auditorium, 127 North 1st
Street, Norfolk, Nebraska, on Wednesday, February 11, 2015, with an alternate date of Thursday,
February 12, 2015, from 5 p.m. to 11 p.m., in conjunction with a For The Girls fundraiser
Accept the low bid of $115,925.00 from Mid-Iowa Solid Waste Equipment Company for a
replacement regenerative air street sweeper for the Street Division
Mayor's reappointment to the Railroad Transportation Safety District of Councilman Jim Lange,
Councilman Thad Murren, and Councilman Dick Pfeil for one-year terms as required by state
statutes.
Plans, specifications, and engineer's estimate on file in the City offices for Sanitary Sewer
Extension District No. 247 project and authorization for the City Clerk to advertise for bids
Subcommittee appointments by Council President Jim Lange, as follows: Public Safety,
Councilmen Josh Moenning and Dick Pfeil; Public Works, Councilmen Corey Granquist and
Shane Clausen; Planning & Community Development, Councilmen Jim Lange and Rob Merrill;
Culture & Recreation, Councilmen Dave Fauss and Thad Murren; Economic Development,
Councilmen Shane Clausen, Rob Merrill, Corey Granquist and Josh Moenning
Bills in the amount of $2,755,253.59
Public Hearings and Related Items
Public Hearing
(special assessments)
(213 Jefferson Avenue & 414 North 10th Street)
A public hearing was held for the City Council to sit as a Board of Equalization to levy a special
assessment in the amount of $313.47 against property located at 213 Jefferson Avenue for
mowing, weed control, and litter removal, and to levy a special assessment in the amount of
$208.18 against property located at 414 N 10th Street for mowing, weed control, litter removal,
and property maintenance.
Councilmember Lange moved, seconded by Fauss to adjourn as City Council and convene as a
Board of Equalization.
Roll call: Ayes: Councilmembers Granquist, Lange, Merrill, Clausen, Murren, Moenning, Fauss
and Pfeil. Nays: None. Absent: None. Motion carried.
1/5/2015
Enclosure 7
Page 10 of 93
Page 3 of 5
City Clerk Beth Deck provided information to elected officials. The public hearing is to consider
levying a special assessment mowing, weed control, and litter removal in the amount of $313.47
against property on Lot 125, Homestead Addition in the City of Norfolk, Madison County,
Nebraska (213 Jefferson Avenue) and to consider levying a special assessment for mowing,
weed control, litter removal, and property maintenance in the amount of $208.18 against
property on Tax Lots NE ¼ SW ¼, 22-24-1, Tax Lots 13 & 14 in the City of Norfolk, Madison
County, Nebraska (414 North 10th Street). The Health Official notified the property owners by
certified mail prior to completion of the work. The property owners did not respond and the
work was completed at the owner’s expense. The City billed the property owners and mailed
notice by certified mail of the public hearing to levy special assessment. Following adoption of a
resolution to levy a special assessment, the City files a lien against the properties and interest
accrues in the same manner as a special assessment. This is the usual and customary way the
City of Norfolk uses to assure payment and the City followed State Statutes procedures.
No one appeared either in favor of or in opposition to levying the special assessments and the
Mayor declared the hearing closed.
Councilmember Merrill moved, seconded by Councilmember Lange to adjourn as a Board of
Equalization and reconvene as City Council.
Resolution No. 2014-46
(special assessment, 213 Jefferson Avenue)
Councilmember Lange moved, seconded by Councilmember Merrill, to adopt Resolution No.
2014-46 levying a special assessment in the amount of $313.47 against property on Lot 125,
Homestead Addition in the City of Norfolk, Madison County, Nebraska (213 Jefferson Avenue)
for mowing, weed control, and litter removal.
and Pfeil. Nays: None. Absent: None. Motion carried. Resolution No. 2014-46 was adopted.
(special assessment, 414 North 10th Street)
Councilmember Moenning moved, seconded by Councilmember Merrill, to adopt Resolution
No. 2014-47 levying a special assessment in the amount of $208.18 against property on Tax Lots
NE ¼ SW ¼, 22-24-1, Tax Lots 13 & 14 in the City of Norfolk, Madison County, Nebraska (414
North 10th Street) for mowing, weed control, litter removal, and property maintenance.
1/5/2015
Enclosure 7
Page 11 of 93
Page 4 of 5
Public Hearing
(Citizen Advisory Review Committee semi-annual report)
A public hearing was held to receive a report on findings and suggestions from the economic
development Citizen Advisory Review Committee (CARC) as required by State Statutes Section
18-2715. Finance Officer Randy Gates provided information to the Mayor and City Council.
State Statutes require a Citizen Advisory Review Committee (CARC). The citizens serving on
committee are: Bill Canham, Cindy Morrow, Jim Mangels, Aaron Otten, and Jan Einspahr and
the City's Finance Officer serves as an ex officio non-voting member. As required by State
Statutes, the CARC met on December 4, 2014 and discussed/reviewed the following:
 Current Funding of the City’s Economic Development Fund (ED)
 Update on Petersen Ag project
 Update on Tejas Tubular project
 Economic Development update
As noted in the report, the CARC found that the City's Economic Development Program (EDP)
is operating in compliance with the budget and EDP Guidelines and Procedures.
No one appeared either in favor of or in opposition to the CARC findings and suggestions and
the Mayor declared the hearing closed.
Regular Agenda Items
Olsson Associates engineer services contract
(Norfolk Avenue Bridge study between 1st Street & Cottonwood Street)
Councilmember Fauss moved, seconded by Councilmember Moenning, to approve an
engineering services contract with Olsson Associates for a bridge type selection study for the
Norfolk Avenue Bridge between 1st Street and Cottonwood Street for an amount not to exceed
of $55,200.00.
(JMHS LLC Planned Development, 2001 South 37th Street)
Councilmember Merrill moved, seconded by Councilmember Lange, to adopt Resolution No.
2014-48 approving the preliminary planned development of JMHS L.L.C.'s Planned
Development located at 2001 S 37th Street.
Lavern Schroeder, engineer for JMHS LLC, stated the applicant, Chris Merkel, has a small
business manufacturing mud flaps.
1/5/2015
Enclosure 7
Page 12 of 93
Page 5 of 5
Public Comment Period
Rick Wipperling, 407 S 2nd Street, had concerns with grass clippings on streets.
There being no further business, the Mayor declared the meeting adjourned at 5:51 p.m.
_____________________________
Sue Fuchtman
Mayor
ATTEST:
__________________________
Elizabeth A. Deck
City Clerk
(SEAL)
I, the undersigned Clerk, hereby certify that the foregoing is the full, true and correct original
document of proceedings of Monday, December 15, 2014, had and done by the Mayor and City
Council; that all of the subjects included in the proceedings were contained in the agenda for the
meeting, kept continually current and available for public inspection at the office of the Clerk;
that such subjects were contained in said agenda for at least twenty-four hours prior to the
meeting; that at least one copy of all reproducible material discussed at the meeting was
available at the meeting for examination and copying by members of the public; that the said
minutes were in written form and available for public inspection within ten working days and
prior to the next convened meeting of said body; that all news media requesting notification
concerning meetings of said body were provided advance notification of the time and place of
said meeting and the subjects to be discussed at said meeting.
____________________________
Elizabeth A. Deck
City Clerk
(SEAL)
1/5/2015
Enclosure 7
Page 13 of 93
PROJECT:
CHANGE ORDER
NO.3
DATED: November 3,2014
2 Million Gallon Steel Water Storage Tank Painting
OWNER:
CITY OF NORFOLK
CONTRACTOR:
Berendse & Sons Paint Co., Inc.
TO:
You are directed to make the changes noted below in the
subject contract:
OWNER:
City of Norfolk, Nebraska
BY:
DATE:
NATURE OF THE CHANGE:
Delete:
6. Water Tank Dehumidfying
14 Days
$800.00
Total of this change order:
The changes result in the following adjustment of Contract Price:
Contract price prior to this change order:
Net resulting from this change order:
Current contract price including this change order:
The above changes are approved:
-
($11,200.00)
-
($11,200.00)
-
$449,696.25
($11,200.00)
$438,496.25
BY~~~
DATE:
ItJ - 2.3-2N;£
I
The above changes are accepted:
BY:
A_~G~INE~'~
DATE:
/~P'l/;r/
I
1/5/2015
'
Enclosure 8
Page 14 of 93
Nebraska State Recycling Association
2014-15 Grant Application for Recycling Equipment
funded by the Nebraska Environmental Trust (NET)
As the Grant Administrator, the Nebraska State Recycling Association will take your application, review and recommend to NET
those projects we believe should receive funding. We seek final approval from NET. You will sign a contract with NET.
1. Business Name: __City of Norfolk, Solid Waste Division____________________________________
Is this a:
___ New Program
or
_X__Expanded Program
2. Address: _600 E. Monroe Ave.______________________________ City ____Norfolk_________________
County __Madison_________________________ Zip Code _______68701______________________________
3. Phone: _402-844-2220__________________ Alternate Phone: ___402-844-2223___________________
E-mail: [email protected]___________ Web Site: __www.ci.norfolk.ne.us/Solidwaste/______
4. Are you a: Municipality or other government entity: _X__ city/village
___ county
___other government entity (please identify): _____________________________________
___Non-profit organization
For-profit: ___corporation
___partnership ___ sole proprietorship
5. Do you have a grant application pending with any other source? ___Yes
_X__ No
If yes, explain.
6. Please list (or attach list of) any grants received during last 5 years. Include equipment and grant source.
NET, Household Hazardous Waste building.
NDEQ, Electronics shredder and paint can crusher
7. Are you in good standing with grant providers (if applicable) above? _X__Yes
___No
8. What is the population of your service area? ____89,000 ________________________________________________
9. What is your service area? (Towns, Counties, etc.) ___The Lower Elkhorn Natural Resource District, Madison,
Pierce, Wayne, Stanton Counties and parts of Thurston, Dodge, Colfax, Platte, Knox, Cedar, Dixon, and Burt
Counties.___________________________________________________________________________________________
10-a. Grant amount requested: _________$2,017.61____________________________________________________
10-b. Total price of the equipment you wish to purchase:________$2,882.30____________________________________
10-c. Your cash contribution to the total purchase:__$864.69_________________________________________
10-d. What if any, in-kind contribution of labor, material, or donated labor/material will be offered?__10 hours of time at
$52.24 per hour, 4 hours round trip to Lincoln , 6 hour installation time, total of $522.40___________
11. Equipment requested: ___Power lift gate, mounted on a pick-up truck__________________
12. From: (Company/Vendor Name) __Stephenson Truck Repair__________________________________
Address: __4201 Industrustrial Ave. Lincoln Ne._________ Phone: ___402-466-8532_____________
13. Sales Person at chosen vendor above: ___Joel Stephenson__________________ Please attach copy of at least two bids
from different vendors/sellers.
14. Have you identified markets for your materials? (Companies or mills that will take your material) __X_Yes
1/5/2015
___No
Enclosure 9
Page 15 of 93
15. List those markets, if they have been identified (where and to whom will you take/ship your recyclables?)
Northeast Nebraska Solid Waste Coalition (NNSWC), Clarkson NE.
Red Willow County HHW, NE.
Retro Fit, Little Canada, MN.
Safety-Kleen, Grand Island, NE.
16. THE NARRATIVE: On separate sheet(s) of paper, please TYPE a description of your business and brief-but-thorough
history of your business/organization. Also tell how the new equipment will make a positive impact in your business and/or
community. This is typically one to four pages. Attached.
17. Years in operation. City of Norfolk was incorporated in 1869, the Transfer Station opened in 1995, and the Household
Hazardous Waste facility was opened January 1, 2013
18. Current and/or expected recyclable materials you plan to collect/process by volume and type of materials. Latex paint products,
Electronics, batteries, fluorescent bulbs, Oil base paints and solvents, used oil, antifreeze, and fertilizers.
19. List any partnerships/agreements for materials, services, personnel, etc with local or neighboring towns, businesses, organizations or
governmental entities. Letters of support are welcome but not required.
We accept household materials from all of the Lower Elkhorn Natural Resource District, which has a population of 89,000.
20. List existing equipment, primarily recycling equipment (include source & year purchased).
Paint can crusher and Hard drive shredder, funded by NDEQ and City of Norfolk, purchased in 2013
Household Hazardous Waste facility, funded by City of Norfolk, NET, and LENRD. Opened January 1, 2013
Yard debris composter funded by NET and City of Norfolk, purchased in 2007.
21. To which landfill does your trash go, and what is the cost per ton (their tip fee) to dispose of trash there?
NNSWC, Clarkson, NE. $24 per ton MSW
22. What recycling education is done in your community on a regular or periodic basis, if any? For example, telling citizens what can be
recycled there, why people and businesses should recycle, what recycling volumes/tons are accomplished in your community, what
products are made from recyclables, financial benefit/savings from recycling, etc.
The major, private trash collectors have recycling programs and are offered to their customers. Local recycler (Green Fiber) has
bins all throughout northeast Ne., they make blow-in insulation. It is standard protocol at the Norfolk Transfer Station to direct
people to recycling items, when answering calls and questions. City web site under Landfill/ Transfer Station has a list of places
to recycle. All City offices have recycle bins for employees and patrons.
City of Norfolk employs a Communication Director that puts out a newsletter and submits articles to the local paper. Several
times a year she does an article on the Solid Waste Division and what can be taken there for recycling or proper disposal. The
latest story was posted on November 15, 2014. The Solid Waste Supervisor talks with community groups, several times a year.
The latest, at the Senior Citizen Center on November 17, 2014, addressed products that can be recycled and where to take them.
23. Disclose any relationships with equipment vendors/sellers or partners in the project, such as family members, divisions of the
applicant’s company, etc. None
24. What We Expect From You:
A spirit of cooperation, a commitment that you will continue to use the grant equipment for recycling, and that you will not
ever sell, lease, rent or give it to another party without permission.
Authorized Signature: ______________________________________________________
_Mayor Sue Fuchtman____________________Mayor______________________________________________
Print name
Title or Position Held
Date
______________________________________________________
Email and/or phone, if different from above. Mail or E-mail to: Nebraska State Recycling Association 10330 “I” Street,
Suite 120 Omaha, NE 68127
402/933-3059 Phone & FAX
E-mail: [email protected]
www.recyclenebraska.org
2-25-14
1/5/2015
Enclosure 9
Page 16 of 93
610 E Monroe Avenue
Norfolk, NE 68701
right at home.
Rob Mercer
[email protected]
P402-844-2220 F402-844-2221
Solid Waste Supervisor.
Re: question #16
The City of Norfolk opened a small Household Hazardous Waste (HHW) facility January 1, 2013 with
the NET and Lower Elkhorn Natural Resource District (LENRD) assisting with the funding. Our facility
accepts materials from all households within the LENRD district, which has a population of 89,000. We
have been collecting latex paint during this period and have developed a use for the used paint. The
latex paint is mixed with water and paper mulch and used as an Alternate Daily Cover (ADC) at the
Northeast Nebraska Solid Waste Coalition landfill (NNSWC).
The NNSWC is one of only 23 landfills in the state of Nebraska and serves a large portion of
Northeast Nebraska. The landfill operators are required to cover the waste at the end of every day, to
prevent blowing trash and discourage animals from scavenging in the waste. Using an ADC saves on the
amount of soil that would be needed to cover the trash and in turn saving air space which extends the life
of the landfill. Using latex paint in the mixture reduces the amount of product needed to completely cover
all of the trash. A lot of experimentation has been conducted, to adjust the mixture to be the most
economical and efficient. By adding the latex products to the ADC it allows the product to adhere to the
plastics and when it dries the product becomes hard shell that resists light rainfall, wind, and deters
animals much better than the ADC without latex added.
Loading, hauling, and unloading the barrels that contain the latex paint has been troublesome in the
past. At this time a barrel clamp and pay loader are used to load the transport vehicle bond for the
landfill. Several barrels have fallen from this clamp while loading, endangering the personnel on the
ground. A lift gate mounted on the transport vehicle would allow one person to safely load and unload the
barrels.
The lift gate would also aid in the loading of other products collected at the Household Hazardous
Waste facility. The barrel clamp is also being used at this time to assist with the loading of Oil base paints
and household chemicals that are being shipped to recycling facilities.
With grant funds from the NSRA and funds from the City of Norfolk, a lift gate could be purchased.
This purchase would greatly reduce the chances of an accident and improve the efficiency of loading and
unloading of the barrels.
All wastes from households that are collected at the City’s HHW facility has been at no charge to the
customer, including latex paint.
The lift gate from Stephenson Truck Repair, in Lincoln NE., was the least expensive of the three
written quotes received. All of the quotes received were acceptable lift gates.
1/5/2015
Enclosure 9
Page 17 of 93
City of Norfolk, NE
Norfolk Fire Division Annual Report 2013/2014*
*The Norfolk Fire Division’s Annual Report now is a fiscal year report, rather than calendar year. The
data reported is from October 1, 2013 through September 30, 2014.
NORFOLK FIRE DIVISION
Is dedicated to a lasting partnership with the community, to support a
higher quality of life through public education, loss prevention and
service response.
INSIDE:
Overview
1
Photos
2
Year in Review
3
Planning Co/
Emergency Mgmt
4
HazMat Team
5
Inspections & Prevention
6
Prevention Bureau
7-8
Fire Rescue Graph
9
Reserves
10
Numbers
11-12
Photos
1/5/2015
13
Enclosure 12
Page 18 of 93
NORFOLK FIRE DIVISION
FISCAL YEAR 2013/2014
The Fire Division concluded another year of service to the citizens of Norfolk and the rural fire
protection district with no serious injury or death. Many accomplishments were achieved and
the following is a list of the most notable.
1. In October, 2014 the fire division anticipates delivery of a new hazardous materials trailer to serve the Regional Hazardous Materials Team. The trailer will contain all the specialized equipment used by fire division staff when responding to calls throughout
Northeast Nebraska. The trailer was paid for by grant monies made available from the
Department of Homeland Security. The trailer is expected to be placed into service and
be fully operational by December of 2014.
2. In June 2013, rural Stanton County and the Village of Pilger experienced significant damage as a result of destructive tornadoes. Twenty eight members of the fire division responded to and provided assistance to the Stanton and Pilger fire departments. The Regional Hazardous Materials team was also deployed to deal with potential health and
environmental concerns as a result of the massive damage.
3. Plans and specifications for the construction and purchase of a new ambulance were
begun by the seven member committee. This new ambulance, which will replace a 25
year old unit, is scheduled to go out for bids and a contract awarded sometime in the
spring of 2015. Estimated time for completion and delivery of this unit is approximately
300 days once awarded.
4. October 2, 2014 marked the final day of a 35 year fire service career for long-time fire
division employee Jim Dooley. Jim started as a firefighter in 1979 and was promoted to
Rescue Supervisor in 1983 and to Assistant Chief of Operations in 1991. Jim will be long
remembered for his humble nature, integrity and strong work ethic.
5. A contract was awarded to Smeal Fire Apparatus of Snyder, NE for the construction of a
new city custom pumper. This pumper will replace a 25 year old unit that was traded in
as part of the contract. The pumper is scheduled to arrive in Norfolk around December
1, 2014 and placed into service shortly thereafter.
The Division looks forward to another successful year of service to the citizens of Norfolk
and rural fire district in the months to come. A special thanks to both the Norfolk City
Council and Norfolk Rural Fire Board for their support in allowing us to carry out the goals
and objectives of the division.
1/5/2015
Enclosure 12
Page 19 of 93
1/5/2015
Enclosure 12
Page 20 of 93
2013-2014 Year in Review
In June of 2014, a powerful storm system struck
Northeast Nebraska. Several EF 4 tornadoes
touched down around Stanton and proceeded east
into Pilger causing severe damage to the community
and surrounding area. Most of the Village of Pilger
sustained severe damage. The region answered the
call with overwhelming support. Norfolk Fire responded with fire engines, rescue rigs, ambulances
and staffing to assist with search and rescue and
trapped victims.
October 2014 wasn't just the beginning of
the fiscal year; it marked the end of an era.
October 2nd was the last day of Jim Dooley
as the Assistant Fire Chief. Jim was hired in
1979. He was promoted to Rescue Supervisor in 1983 and was one of the first paramedics of the division. He served in that position until 1991 when he was promoted to
the Assistant Fire Chief. He worked in that
position for the remainder of his career before leaving in October at age 63. Although
Jim left the division, he has not left the city.
Instead, he has taken the position of Operations Director overseeing the Street Division, Maintenance Division and Parks Division.
Several rooms in Fire Station #1 were updated in
2014. The carpeting in the conference room and fire
chief’s office was replaced. During the summer, the
uniform lockers in the bunk room were removed
and replaced with taller, wider, wood lockers, each
having a storage drawer underneath. Steve
Nordhues, Building Official, built the lockers and the
operations staff stained, sealed, applied polyurethane, mounted and installed the 27 new lockers. To
complete the project, new carpet was laid throughout the bunkroom.
By Lyle Lutt
1/5/2015
Enclosure 12
Page 21 of 93
Planning Commission
The Norfolk Planning Commission approved
ten and denied two zone changes to properties in the city and Extraterritorial Jurisdiction. The largest zone change request was
from Nucor Steel for the Tejas facility northeast of Norfolk. There were four approved
amendments to the city’s comprehensive
plan and two denials.
There were no preliminary plats presented
to the commission but four final plats were
approved. Three of the plats were on resi-
Emergency Management
Region 11 Emergency Management
continued coordinating programs and
grants during 2013/2014. The agency
assisted with efforts after the Pilger
tornado by supplying equipment and
manpower.
The Northeast Nebraska Planning Exercise Team (PET) supported the Norfolk Fire Division’s haz-mat team by
granting funds toward the purchase
of a new hazardous materials response trailer. The total cost of the
trailer was $48,740, of which $43,093
was supported by Homeland Security
Grant dollars.
dential properties and one was on a commercial lot.
Conditional permits were popular with the
commission this fiscal year. Six permits were
approved permitting a mining operation,
caretaker to a kennel and renewal of camping and leisure ATV riding.
Six amendments to the city code were approved and the commission approved one
sidewalk and one hard surfacing waiver for
properties in the two mile jurisdiction.
J.J. Snodgrass remains the chairperson and
Brian Lundy serves as co-chair. Faythe Petersen is the commission’s secretary. The
remaining members are Suzanne Davis, Barb
Marsh, Sue Beckman, Maynard Ohl, Martin
Griffith, Merlin Milander and Bill Fisher.
1/5/2015
Several small disaster exercises were
held. The local Rural Medical Response unit conducted tabletop exercises at the Norfolk and Plainview
Hospitals and a functional exercise
with all Northeast Nebraska hospitals
in August.
The Northeast Nebraska PET has
funding for a full scale exercise in
2015, one of which will be held in Neligh and another in Norfolk with the
Civil Support Team.
Enclosure 12
Page 22 of 93
NORFOLK REGIONAL HAZ-MAT TEAM
2014 was a busy year for the Norfolk Fire Division's Regional Response Team. The team
responded following Nebraska Emergency Management Agency (NEMA) guidelines to four
major regional incidents and numerous minor local incidents.
On October 4th, 2013 the hazardous materials team was dispatched and responded to
Wayne, Nebraska to handle leaks at an agricultural chemical distribution warehouse. There
was extensive structural damage caused by the tornado that devastated the east side of
Wayne. Our team conducted a reconnaissance of the building to determine if any products were leaking and while using a remote camera, was able to have a specialist determine if any water reactive chemicals were involved. The team remained on scene for several hours to assist with any hazardous material needs.
On May 30th 2014, our regional team responded to Michael's Foods near Bloomfield for
an ammonia leak. The egg production facility experienced an ammonia leak which prompted the Bloomfield Fire Department to contact us for a haz-mat response. Our team utilized protective clothing and monitors to ensure a safe atmosphere for a contracted specialist to go in and work on the affected valves.
On June 16th 2014, Norfolk Fire and many other departments responded to Pilger, Nebraska to assist after an F-4 tornado ravaged the town. The regional hazardous material team
with the Nebraska Hazardous Incident Team (NHIT) set up a unified command and divided
up tasks . The team managed leaking propane tanks and carried out a site survey to ensure
chemical hazards were mitigated.
By Steve Bettendorf
1/5/2015
Enclosure 12
Page 23 of 93
FIRE INSPECTIONS AND PREVENTION
During Fiscal Year 2013-2014, fire inspections of businesses were conducted by the fire fighter inspectors and the fire marshal. There were a total of 480 inspections conducted on customer owned premises with a wide variety of violations found and corrected. The division
responded to 321 fire calls with 27 being actual fires at the time of the fire divisions arrival
during the past year. Of those calls the fire was contained to the room of origin 22 times and
to the structure of origin 26 times. The total amount of loss to the structures was $746,360.
The total loss of contents was $559,770. The total amount of property and contents that
were saved in these 27 structures was $21,065,000. We continue to work towards preventing as many fires as possible.
Efforts continue to get the fire prevention word out to the general public via school visits,
station tours, press releases and training classes for the general public and the workplaces of
Norfolk. One thousand eight hundred fifty six people visited our fire stations and were given
fire prevention material during these visits. We offer an open house of the fire division annually the first Sunday of Fire Prevention
Week. We invite and encourage all citizens
to visit either of our stations at that time.
There were multiple training classes conducted and we hosted booths at the Norfolk
Area Home Builders Home and Garden
Show, the P.A.T.C.H Health Fair and the Annual Night Out at Central Park during August. This brought us in contact with the
public for a total 220 man-hours and interacting with 6350 citizens.
Fire prevention remains our main goal for
all the citizens of Norfolk and our activities
have been geared towards this goal. The
fire division continues to install or replace
smoke alarms in homes where detectors
were inoperable until the property owners are able to replace the existing detectors. The fire
division wants to remind the citizens that smoke alarms have a life span of 10 years and need
to be replaced when they have been in service that amount of time. The alarms should have
a date on the back or inside of the alarm showing the date of manufacture. If you have any
questions about this or any other fire issues feel free to call.
By Terry Zwiebel
1/5/2015
Enclosure 12
Page 24 of 93
PREVENTION BUREAU
The City of Norfolk Prevention Bureau issued a total of 374 building permits for Fiscal Year 2013/2014;
this compares with 388 for Fiscal Year 2012/2013. Permits for alterations and additions to one and two
family dwellings continue to be a strong area. Fiscal Year 2013/2014 recorded 119 permits for alterations/additions to one and two family dwellings. The number of single family dwelling permits remained
the same with 45 issued in both fiscal years. There was one multi-family permit issued (tri-plex) in Fiscal
Year 2013-2014, and no multi-family permits for 2012/2013.
The following reflects permits issued by type of structure for the two fiscal years (not including permits
for alterations and additions).
NATURE OF BUILDING PERMITS
120
100
80
60
40
20
0
SFD
Duplex
Commercial Industrial
Garages Move/Demo
2012/2013
SFDA
Sign
Other
2013/2014
The valuation of building permits issued for FY 2013/2014 was $34,616,035 compared to FY 2012/2013
with $34,738,632. The Ten Year Permit Valuation graph shows FY 2007/2008 with the record high valuation of $101,914,212 reflecting major projects by Faith Regional Health Services, Northeast College and
Missionary Benedictine Sisters. Projects for FY 2013-2014 include Farm Credit Services addition and remodel, Community Health Care Clinic building remodel, and Northeast Community College Physical Plant
and Applied Technology buildings.
10 Year History
Total Building Permits
600
500
400
300
549
451
200
413
392
382
386
375
356
388
374
2007
2008
2009
2010
2011
2012
2013
2014
100
0
2005
1/5/2015
2006
Enclosure 12
Page 25 of 93
The Prevention Bureau delivers a wide range of services including plan review, permit issuance, construction inspections
(building, electrical, plumbing, mechanical, water heater, well & septic approvals, fire sprinkler, suppression and alarm),
and storm water and property maintenance inspections. Storm water management is an area of concern throughout the
State; many questions are handled by the Prevention Bureau. Mosquito control, property maintenance concerns, and
various health related issues are addressed by the Health Official. Training is on-going in all facets of the Prevention Bureau to obtain and maintain certifications in the various inspection fields. This details the type of inspections conducted
by the bureau.
450
TYPE OF PERMIT ISSUED
400
350
300
250
200
FY2012
150
FY2013
100
50
0
The Prevention Bureau has expanded services in recent years to perform plan review and building inspections via Interlocal Agreements with various cities and villages in the Norfolk area. These services help upgrade construction practices in
the surrounding area, and provide property maintenance and evaluation inspection services to these communities. Participating communities include, Madison, Stanton, Wayne, Meadow Grove, Winside, Tilden, Battle Creek, Hadar and
Pierce. Lindsay recently joined this list of communities. Prevention Bureau services were requested after the Pilger tornado in June. Inspection staff members aid various departments in the city as requested. The electrical inspector has
been called to various fire scenes recently to aid the operations side of the Fire Division.
By B. Vonderohe
1/5/2015
Enclosure 12
Page 26 of 93
5 YEAR BREAKDOWN OF FIRE AND RESCUE CALLS
FIRE CALLS 2009/2010-2013/2014
360
355
350
340
339
333
330
323
321
320
310
300
2009/2010
2010/2011
2011/2012
2012/2013
2013/2014
RESCUE CALLS 2009/2010-2013/2014
2000
1941
1950
1912
1887
1900
1861
1850
1800
1750
1700
1678
1650
1600
1550
1500
2009/2010
1/5/2015
2010/2011
2011/2012
2012/2013
2013/2014
Enclosure 12
Page 27 of 93
NORFOLK FIRE RESERVES
The Norfolk Fire Division is comprised of 31
career and 29 reserve fire fighters. The reserve force is structured to provide a high degree of additional service and safety to the
public when local call volume or larger incidents exceed our current staffing levels. The
reserves train and work side by side with career staff to deliver a safe response to working structure fires, multiple calls, and mutual
aid calls to adjoining towns.
Nine new members were recently added to
compliment the current work force of our reserve firefighters. The reserve fire fighters are
required to meet the same standard of firefighting training as the career staff. A great
deal of time, commitment, and energy is required to meet the training standards to ensure the safety of the firefighters and ultimately to serve the public needs. Along with
fire fighting skills many of the reserves are
cross trained in Emergency Medical Service
(EMS) delivery along with hazardous materials
mitigation.
The reserve force is comprised of individuals
who give up time away from home, family,
and their job to serve the public. Individuals
currently serving as reserves are employed in
our community and work in engineering,
health inspection, industry, mechanics, sales,
construction, as a student, and paramedic.
Our reserve firefighters are alerted to working
structure fires or other manpower needs by a
pager or cell phone text message. These calls
are dispatched via our 911 system and the
reserves respond directly to the scene or the
fire station if additional equipment or staffing
needs are required. All fire equipment, such
as fire helmet, coat, pants, gloves, Nomex
1/5/2015
hood and boots are provided by the division. Cost of outfitting one Reserve is approximately $1,500.
Training for reserves is conducted on the
first and third Tuesday of the month with a
morning and evening session to accommodate work schedules. An intense training
curriculum is adhered to. The new group is
eager to learn the ins and outs of what the
job demands and currently are exposed to
a multitude of information from the senior
reserves and career staff. The training is
intense and requires both physical and
mental demands with an emphasis on team
safety. Along with local training a number
of reserves have attended the annual State
Fire School held in Grand Island in May.
They attended classes on fire fighter safety,
interior fire attack, wild land fire fighting,
and emergency vehicle operations.
Norfolk Fire Reserves responded to a multitude of incidents this past year; several city
and rural house fires, grass fires, mutual aid
calls for EMS, and hazardous materials incidents. One of the most challenging responses this past year was providing mutual aid to the residents of Pilger and Stanton
area during the tornado .
Our current Norfolk Fire Reserve force is
dedicated to fulfill the ever growing needs
of our city, rural, and mutual aid district
during the publics' fire, EMS, or hazardous
materials incidents.
By John H. Reding
Enclosure 12
Page 28 of 93
2013-2014
Actual
2014-2015
Estimated
2015-2016
Estimated
24,210
24,210
24,220
4,312
4,950
4,950
111
11
111
11
111
11
100
100
100
1,345
1,345
1,345
2,280
2,280
1,960
1,960
300
2,200
370
2,200
370
321
340
340
27
35
35
81%
60%
60%
97%
6
100%
100%
12
20
20
38
35
35
44
65
65
1,856
1,000
1,000
6,350
6,700
6,700
$34,616,035
$35,000,000
$35,000,000
388
400
400
Demand:
City Population
Rural District Population
Total Geographical Area Served
City Area
Rural Area
Mutual Aid Area
Workload:
Total # of Responses
2,233
Emergency Medical
Calls
# of Patients Encountered
# of Trauma Patients
Fire Calls
Structure Fires
% Contained to Room
of Origin
% Contained to Structure of Origin
Wild land Fires
Hazardous Material
Calls
# of Level 1 Call Backs
1,912
2,135
# of Level 2 Call Backs
# of Citizens Who
Toured the Fire Station or attended classes
Public Contacted
Valuation of Building
Permits Issued
Building Permits Issued
1/5/2015
Enclosure 12
Page 29 of 93
# of Building Inspections
# of Burning Permits
Issued
Productivity:
Total Training Hours
Average Training Hours
per Fire Fighter
Feet of Hose Maintained
# of Pumps Tested &
Maintained
# of Warning Sirens
Tested & Maintained
# of Preemption Devices Maintained
# of SCBA Tested and
Maintained
# of Emergency Vehicles Maintained
# of Defibrillators Maintained
Average cost per single family dwelling
Effectiveness:
% of Established Patient IV’s
% of Established Endotracheal Tubes
Average Response
Time per Call
# of Incidents with 1st
Arriving Units within 5
minutes (in city)
% of Total
Valuation of Structures
involved in Fire
Structural Dollar
Amount Loss Due to
Fire
Average Years of Service of Employees
1/5/2015
2013-2014 Actual
2014-2015
Estimated
2015-2016
Estimated
5213
5800
5800
232
250
300
6445.61
6000
6000
238.72
21,100
220
25250
220
25250
6 tested
12 maintained
6
6
10
10
10
80
80
80
64
55
55
21
22
22
7
8
8
$212,000
$180,000
$180,000
82.3
90
85
76.3
85
85
4:00
4:30
4:30
1,643
82.15%
1820
80%
1824
80%
$21,065,000
$10,000,000
$15,000,000
$746,360
$500,000
$550,000
20
14
14
Enclosure 12
Page 30 of 93
1/5/2015
Enclosure 12
Page 31 of 93
NORFOLK AIRPORT AUTHORITY
Proposed
8-Place T Hangar Project
The Norfolk Airport Authority (NAA) is proposing
to build an 8- Place T Hanger to serve aircraft needs at the
Norfolk Regional Airport. The NAA would like to invest
current hangar rental income toward the construction of
the new hangars. With the constructing of the new hangars
the hangar rental income will not be available to pay
general fund expenses. This investment will result in a tax
increase. The Norfolk Airport Authority is requesting a
City Council commitment,
1/5/2015
Enclosure 13
Page 32 of 93
TABLE OF CONTENTS
Hangar History
Page 3
Hangar Occupants
Page 4
Hangar Inquiries
Page 5
Hangar Rent Income
Page 6
Hangar Rent Comparison
Page 7
Hangar Product Cost
Page 8
Hangar Cash Flow
Page 9
Hangar Time Line Requirements
Page 10
Hangar Required Commitment
Page 11
Hangar Proposed Bui lding Plan
Page 12
Page 2
1/5/2015
Enclosure 13
Page 33 of 93
HANGAR HISTORY
The name "Norfolk Reg ional Airport" speaks for itself as it covers the city of orfolk and surrounding areas. Our
tenants are not all city of Norfolk residents. However, same as many Norfolk business, we are attracting people from
around th e area to shop, dine out, recreate, attend
OUT schools, churches
and participate in seasonal sports. Northeast
Co mmunity College, Norfolk Pub lic Lib rary, YMCA, City Parks, proposed Ri ver Walk, bike trails and the Water
Park al so attract many from surrounding areas.
Hangar History:
"E" Row constructed in 1968 with addition in 1978
" D" Rows constructed in 1965
"C", " L" Rows constructed in 1974 with addition in 2010 (2 new corporate hangars)
There is no debt on these hangars and they currently generate revenue. Within the last couple of years there has been
no growth at the airport due to the fact that we have no room to house anymore aircraft. Aviation is growing and has
become a common way of travel for bu siness commuters as well as individuals and families. We need to be able to
accommodate that growth.
Page 3
1/5/2015
Enclosure 13
Page 34 of 93
HANGAR OCCUPANTS
There are 46 hangars at the Norfo lk Airport. All hangars are occupied with aircraft. 56% of these are related to
businesses. The business' we are aware of are as follows:
Elkhorn Aviation ! Pat Kearney, Charles Schlomer, Richard Kester
Meyer Farms ! Bill Meyer
Linn Chiropractic! Dr. Nicho las Linn
Gary Bruns
Dr. Robert Adams, Neuro logist
Barth Farms ! Tim Barth & Sons
Mark Throener
BJ Aviation ! Brian and Jay Dunlap
KB Investmentsl Brestel Investments
EBM Construction
Discovering Possibilities
Beckenhauer Construction
Co nnecting Point ! Dan Spray
Funk Farms
Sunderman Feed Lots
Dr. Mark Davis
Dr. David Schroeder
Great Plains Hybrids! Dan Broz
Calm Water Financial ! Dave Amick, Chuck Olsen (CODA Aviation)
340 Aviation ! Premier Marketing, Mike Wingate
Norfolk Iron & Metal
Dlnklage Feed Lots
Wizco ! Don Wisnieski
First Winds, LLC ! Tyler Wingate
Dale's Flying Service ! Aerial Applicator
Ameriflight contracts with UPS and has approximatel y 1,040 operations an nuall y
Faith Regional Health Services brings a Dr. to Norfo lk for a couple weeks at a time that houses his aircraft on the
field.
NPPD hires aerial power line patrol that are sometimes hangared at Norfolk 2 weeks at a time.
1/5/2015
Page 4
Enclosure 13
Page 35 of 93
HANGAR INQUIRIES
A few of the requests over the last 12 months that were denied hangars.
Clifford Strahm, Fremont
Matt Gollobit, Norfolk
Leroy Stebbing, Norfolk
Eric Schidler - moving from Nevada to Wayne
An interested party in moving a pet food plant into the empty packing plant on Whitney
inquired about hangaring a plane here for his commute between Colorado and Norfolk.
1. Eric Busskohl 402-750-0372. Aircraft owner. Base in Norfolk to
October 2014
engage in business commutes between Atkinson and Omaha.
2. First Winds, LLC / Tyler Wingate, Norfolk ,NE 402-379-0777 Aircraft
owner. Currently in multiple hangar G3 .
3. Mike Nahrstedt, Madison, NE 402-649-0026. Mike and his son ( ?) are
aircraft owners and wish to house their aircraft in Norfolk
November 2014 4. Lowell Beckenhauer, Norfolk, NE 402-371-5363 . Aircraft owner and
another aircraft purchase in process
5. Mathis Inspection Services, Cornwall, Vermont, Aaron Mathis. Aircraft
owner and family moving from Vermont to Norfolk in January 2015
6. Jay Dunlap, Meadow Grove, NE 402-360-1303 house an aircraft on the
field and would like to bring a Sikorsky CH34C helicopter here.
December 2014
7. Nebraska/Colorado Life Magazine, current address Estes Park, CO 402841-4619 aircraft owner interested in hangar lease for his commutes
between Norfolk and Estes Park
Page 5
1/5/2015
Enclosure 13
Page 36 of 93
HANGAR RENT INCOME
Norfol k Airport Authority
Fiscal year 08/ 01/ 13 to 07/31/14
General Aviation Hangar Rents
$ 10,650.00
Leased Tenant Hangar Rents
$ 68.220.23
Total Ha ngar Rent Income
$ 78,870.23
Receipts forecasts for fiscal years:
(Projected 8 place t hangar unit not included)
Genera l Aviat ion
Lease Rents
TOTAL
2014/2015
$ 10,650
$ 75,042
$ 85,692
2015/2016
$ 10,863
$ 76,540
$ 87,403
2016/2017
$ 11,080
$ 78,070
$ 89,150
2017/2018
$ 11,302
$ 79,630
$ 90,932
2018/2019
$ 11,530
$ 81,220
$ 92,750
2019/2020
$11,760
$ 82,884
$ 94,644
Page 6
1/5/2015
Enclosure 13
Page 37 of 93
January 2015
2015 HANGAR RENT COMPARISON (per square foot)
Sq. Ft.
973
1000
1160
1211
1240 N/S
1320 N/S
1335
1480
1510
Norfolk
Columbus
Blair
Beatrice
Fremont
Kearney
Grand Island
.120
Wayne
.110
.110
.062/.071
.067/.075
.070
.077
.067
.054 slider
.095
.081
.098
.065
.110"
.097
.110
.057
.066
.093
1520
1710
1750
1800
1872
1968
2017
2100
2200
2580 N / S
2704
3300
3360
3900 S
4033
Multiples
2750
4900
5960
6600
7378
Scottsbl uff
.096
.063
.086
.096
.114
.058 USAF
.019 slider
.112
.050
.068/ .075
.124
.063 Box
.077 Box
.113
.058 USAF
.104
.077,.112
.110'
.122'
.087*
.158' ,.141'
.141'
.100
.110
.067
.122 '
' Plumblng/Water, Insulated, office space (Heat provided by tenant)
Multiples: More than 1 aircraft in hangar
Slider: Old sliding doors
USAF: United States Air Force
" Add $25/mo. for insulation / Add $50/mo . for insulatio n and heat
1/5/2015
Page 7
Enclosure 13
Page 38 of 93
07 2014 11: 15AM
Nor fol k Airport
Aut hori t~
14023712715
Cost Estimate
Project Description: B-Place Nested T-hangar
Norfolk Regional AirpoCVKarl Stefan Memonal Field
Norfolk, Nebraska
DBle: May 2014
Hangar Loan (7 0%)
$491 ,966 .30
Federal (90%)
Loca l·
$267,471 _90
$210,842.70
$29,719_10
'Total Local Share: $240,561.80
Page 8
1/5/2015
Enclosure 13
Page 39 of 93
Hangar Cash Flow
On Projected Hangars
At full occupancy
$ per month
S9·Ft.
Est. Rate
4 Standard T Hangars
1,361
$.113
$ 620
2 Over sized T Hangars
1,564
$.113
$ 420
2 Over sized T Hangars
1,845
$.113
$ 480
Total per month
$ 1,520
Annual projection
$18,240
Page 9
1/5/2015
Enclosure 13
Page 40 of 93
HANGAR TIME LINE REQUIREMENTS
ON FUNDING ELIGIBILITY
State funds that are approved for allocation in August 2014 are ready for sponsor
to prepare bids and proceed with construction. Allocated funds can be
withdrawn without prejudice, if the sponsor has not signed a construction
contract within eleven months of the Commission' s approval or of notification of
funds available . This means Norfolk must have accepted and bid and have a
signed contract in place by July 1, 2015.
Grant requests for federal funding has a May 1 deadline to submit grant requests
based on bid. This means bids have to be in and opened before May 1, 2015.
So, for federal requirements, we must have our bids in and opened by May 1,
2015 . That leaves 2 months (till July 1) to complete the revolving hangar loan
requirement of a signed contract.
Page 10
1/5/2015
Enclosure 13
Page 41 of 93
AMY L . SISSON , CPA
JEROME C .
BAHM
CAROL A . UHING , CPA
SOUTH HI G H WAY 8 I
P.O . BOX 486
NORFOLK, NEBRASKA 68702-0486
TE L EPH ON E (4 02) 37 1-85 9 8
FAX ( 402 ) 371 - 863 9
August 12 , 2014
Randy Gates
Fi nance Offi ce r
City of Norfol k
309 North 5~ Street
Norfolk, NE 68701
Dear Mr . Gates :
1.
Enclosed Engineer's Cost Estimate (copy attached)
2.
Airport Authority Local Share
(2.9% - Semi Annual Payment)
240 , 562
13 , 890
3.
Interes t Free State of Nebraska Hangar Loan
(Monthly Payment - $ 4,099 . 72)
(Annua l Amount
- $49,196.64)
491 , 966
4.
Assumed Property Tax Valuati o n
( 3 . 5% over 2013 Amount)
5.
Estimated Annual Hangar Revenue
18 , 2.40.00
6.
Total Annual Payments
76 , 977 . 00
7.
Estimated Subsidy
58 , 737.00
8.
Use
60 , 000.00
$
1, 000 , 000
(page 8)
1 , 245 , 230,708
Estimated Levy Increase Each Year for 10 Years
. 00481
The Airport Authority needs assurance the Council will approve an
increase beginning with the 2015-16 fiscal year.
Jerome C. Bahm
Certified Public Accoun t ant
JCB/j k
Enclosure : Engineer's Cost Estimate
1/5/2015
Pag e 11
Enclosure 13
Page 42 of 93
Page 12 to be provided at meeting
1/5/2015
Enclosure 13
Page 43 of 93
ZONING CHANGE APPLICA TION 1. Appl icon t's Name
...
_,LtyLl:!S~ LU~'_
O~U,
plonr.ed
FORM A
_____________________________ _
3. Phane Numbers:
Business __________ _
Home
4. Loco t ion
0
f Propert y ~..LJ~.MJ::I~,_h:h:f:':'~'?!!'Q...diY.i.Si9.£1L.l!I.9.~§.~_f"-'!DlY.L..lI.5'Qr..<:'ska
5. Present Zoning ~~ri~..':!t.<!!:9~ _______ Requested Zoning !,~ann.:.'!.....9.:.~.!:'£::".:.nt
6. Legal de scrip tion ~C:!_~_~..!:I~,-'!::!::S:'::~...?..':!£'<!.i.':!.~<:':'~..?~~Lc:... Ree.!.c:!_~_l,?,!,_~_
~~~_~~~_~~~~~~~~<!.i.~~_~~~~~~':'~~~2_c:...~_c:...£2~_~_~~_Wes~2L~_
~~.!.~_~~~j~_~_~~~]~,-~~~_~_~,-~~~_~~_~~~~_~~Y~~~~2~~~~_
~~u~~~~~~~~~
7. Property area
________________________________________ _
....?..9.:93_~cres_________________________________ _
8. Use of adjoining properties
South _~..r:i£'!!..~!:..a.!.....§<:_!~~~.':!. River
West
~'l':~.'!.I!..u..r:~_~_~~~~_ River
Signature of Owner ______________ _
.
or
Signature of
m~u ljYiJ OM
Authorized Agent
h£k.qLf. ._" plL1..Ji"";'
i-t-C-
r;:;
Return Completed forms to: Norfolk Planning Commission: 701 Koenigster
Page 1 af 2
1/5/2015
12/2/2014
~
N
' 101 01 100
olk. NE 68701
0
c
~~~W~~~'Enclosure 14
Enclosure
7
Page 44 of 93
Paae 12 of 17
ZONING CHANGE
JUSTIFICA TION -
FORM B
1. What type of development does the Norfolk Comprehensive Plan re commend
2. Does the zone change request require an amendment to the Comprehensive
Plan?
_~~
__________________________________________ _
3. Is the proposed property in the Flood Plan Hazard area as delineated under
the Federal Flood Insurance program? .2:''_s______________________ _
4. What is the reason for the zone change request? !.~_~"!..n~r:...!'~~~_~ ___ _
manufacture auto accessories
--------------------------------------------------
5. How would this zoning district conform with adjacent properties' zoning? __
!.~_~"!..n~r:..i"--.I5.~2i!'.9.~.b."_~.9.r:i..~~~.2'_~~i.nJUI:'.2LiLi.§._~!7!.'.l!...~~cl...J?L ____ _
6. What is the general character of the area? .I!2."-~~.!:.~.0."!i~'li~~J2.~~c!...!.'?:
~~~.':'..I!.~'!!_~~_~£~~l!9.!:'_'!._<o!i::i!i.""_!.'.~_~u.!:~_~~.'!.~..!.~ _____________ _
7. Is adequate sewer and water available?
~~i~~~~~~~J~~2~2~~~
~y...':~':..t::_"::'~_~~_~.!:~:....:~s~~~~~~
_________________________________
8. Does the change affect any proposed public projects? !:I~'- ___________ _
Return Completed forms to: Norfolk Planning Commission; 701 Koenigstein: Norfolk, NE 68701
Page 2 of 2
1/5/2015
12/2/2014
Rev: 02-2004
Enclosure 14
Enclosure
7
Page 45 of 93
Paae 13 of 17
300'
BOUNDARY
1/5/2015
Enclosure 14
Page 46 of 93
'_nro_,.,_"...._ 1&'
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of Lot Two 01 JIoIHS L.L.C.'S SubdMa;on. king a R,pIat of Lot "
River Bend Additkln. "
..... County. Hebruoka and a part 01
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1/5/2015
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Enclosure 14
Page 47 of 93
UIIIo...oI_LL e.'.
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1/5/2015
Enclosure 14
Page 48 of 93
-
Resolut ion 20[4-48, 4 of 4
The intended u;c of tll< land would include installation of one building ~1at witi be used to manufactur\:
auto acc<;sories . Parkin3 will be iomlled for up to 4 employee> and will b" expanded if additional
employees ale added. Traffic will be low and will include employees and ddiver; [nIcks. There wilt not
be accessories ofrered for 5.11e at the site. Upon appro',,1 of the plan construction would start as soon as
possible.
Chris Merkel
12/2/2014
1/5/2015
Enclosure 7
Enclosure 14
Pace 16 of 17
Page 49 of 93
Cityo!
NorfOlk
planning. right at home.
701 Koenigstein Avenue
Norfolk, NE 68701
(402) 844-2050 (402) 644-8748 (fax)
December 16, 2014
Council Agenda:
January 5, 2015
Honorable Mayor
and
City Council
Dear Mayor and Council:
The Norfolk Planning Commission held a public hearing on the request by JMHS L.L.C. for the
final plan of JMHS L.L.C. Planned Development at 2001 S. 37 th Street.
JMHS , L.L.C. wants to relocate their mud flap production to a building at 2001 S. 37th. The
current operation is in the owner's garage and the business is growing. This area was recently
platted into 3 lots and the Planned Development is requested on Lot 2. Additional parking has
been added to the Planned Development for potential growth and wellhead protection measures
will be observed.
The planning commission recommends approval of the final planned development on an 8-0
vote.
Sincerely,
4 . 4 .~4p
J. J. Snodgrass, Chair
Norfolk Planning Commission
1/5/2015
Enclosure 14
Page 50 of 93
ORDINANCE NO. _
__
5333
AN ORDINANCE OF THE CITY OF NORFOLK, MADISON COUNTY, NEBRASKA, AMENDING
THE ZONING DISTRICT MAP OF THE CITY OF NORFOLK, NEBRASKA, AND PROVIDING WHEN THIS
ORDINANCE SHALL BE IN FULL FORCE AND EFFECT; AND PROVIDING FOR THE PUBLICATION OF
THIS ORDINANCE IN PAMPHLET FORM.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF NORFOLK,
NEBRASKA:
Section I. That the A (Agricultural District) zoning on the following described real estate, to wit:
Lot 2 of JMHS L.L.C.'s Subdivision, being a Replat of Lot One, River Bend Addition, Madison County,
Nebraska, and a part of the West Y, of the Southwest Y. of Section 32, Township 24 North, Range I West of
the 6'h P.M., Madison County, Nebraska
is hereby overlaid with JMHS L.L.C. PD (Planned Development) as indicated on the plan previously approved by
the Planning Commission, concerning such described real estate. Said overlay does not change the underlying A
zoning on the land, but shall allow the owner or owners thereof to develop said land as authorized in the PD plan.
The development plan as sublnitted by the owner or owners is hereby approved and shall be filed in the office of the
City Clerk.
Section 2. That this ordinance shall be in full force and effect from and after its passage, approval, and
publication in pamphlet form according to law.
PASSED AND APPROVED this_ _ _ _ _ day of_ _ _ __ _ , 20
Mayor
ATTEST:
City Clerk
(SEAL)
Approved as to form: _ _--=:_-:-_ _ _ _ __
City Attorney
1/5/2015
Enclosure 15
Page 51 of 93
__
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01 Lot Two 01 J ... HS L..L..C.'S Subcfrvlaion. 8.1"9 a R.p1er1 of 1..01 1.
R'...,,, Bend AddItion. ·- -""n Co.onty. "'-bro*'<l ond a port of 1M
West 1/2 of 1M S(
~ 1/4 of Section J2. Townthip 24 Narth.
Ranve 1 West of ttl ~
........ Wadloon Cgu"l\y. N.broel<o
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1/5/2015
DEC 1 7 2014
lUJ
Enclosure 15
Page 52 of 93
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Enclosure 15
Page 53 of 93
-
Res o l uti on 20 [4- 48, 4 of 4
The intended Ui e ofd," land would inc lude installation of ooe building that wiil be used to manufJctun:
auto acce;sorics. Pa;kin;; will be instalkd for up to 4 emplo~·ee$ and wil l tx: expanded ifaddirional
employees a:e added. Traffic will be low and will include employees and deliver/ trucks. There will nor
be accessories ofrcred for sale ar rhe site. Upon approva l of the plan con5trucrion would start as soon as
possible .
.....
Chris MerkeI
121212014
1/5/2015
~©~V ~ ~r~1
Im
'--0
CCi 2 C 20:4
Wi
Enclosure
7 15
Enclosure
Pace 16 oi 17
Page 54 of 93
Public Hearing Notice
The Mayor and City Council of the City of Norfolk, Nebraska will hold a public hearing on Monday,
January 5, 2015 at 5:30 p.m. in the City Council Chambers, 309 North 5th Street, Norfolk, Nebraska at the
request of Porter Pit, L.L.C. to consider a paving waiver on property located south of Monroe Avenue on
Victory Road.
Elizabeth A Deck
City Clerk
Publish (December 26, 2014)
1 P.O.P.
1/5/2015
Enclosure 16
Page 55 of 93
APPLICATION FOR MODIFICATION
OF HARD-SURFACING REQUIREMENT
Name of applicant ...:P...:o=.rt:..:..::.e=-r=-P=-it2,..:L::L:.:C=---_ _ _ _ _ _ __ __ _ __ __ __
__
__
__
_ __ _ _ ___ Phone 371-2900
1806
Square
Turn
Blvd.
Mailin ocr Address _
~
Authot·ized Acrent
Richard C. Johnson
o
Ma iling Address 701 Michigan Avenue
Phone 371-1255
Legal Description or Address of Property
N1/2 SE 114 SE 1/4 Sec. 35, Twp 24 N, R 1 Wofthe 6th P .M.,
Years requested ..:1..:0_ _ _ _ __ _ _ _ _ __ _ _ _ __ _ _ __ _ __
New parking lot D
Existing parking lot 0
Year BUilt?_1.:..;9:...:8:...:0_ __
Present surfacing of parking lot?
Parking Lot:
Entrance:
Gravel D
Gravel D
Concrete 0
Concr ete D
Dirt D
Dirt 0
Asphalt D
Asphalt D
OtherD
Other 0
Type oJ business or use served by your parking lot
Concrete Crushing operation and material stockpiling
Does your business involve customer parking needs?
No
Does the modification arise from conditions which are unique to the property and are not
ordinarily found the same zoning district? ..:Y...::e:.:s'--_ _ _ _ _ _ __ _ _ _ __
Approximately size of parking lot .=2:.:4_':.:x..:6:.;5:...·_ _ _ _ _ _ _ __ _ _ _ _ __
Lot is occupied by: AutosO
Trucks~
How man y vehicles can the lot hold ? 0- to
0
41 -500
VansD
11 -200
51 -1000
21-300 31-400
over LOO 0
How many employees in your establishment .;::3_-4.:-_ _ _ _ _ __ _ _ _ _ __
Type of use served by your parking lot ~E~m~p~lo~y~e~e~p~a~rk~i~n~g!.._._ ___l;:::;;::;;;;;;:;;;:;:;;;;;_;:;_;;__;;_;:;;;_;::::::-,
your lot is currently used for other than parking, i.e. storage, worksh-"-'.I H
use? NIA
[f
D%7~
2014
1/5/2015
12/16/2014
n
U
Return Completed forms to: Norfolk Planning Commission; 701 Koenig steibnlT1llltl'."f<!t!~ffl't------1
Page I of 2
Rev: 02·2004
I
Enclosure
9
17
t:nc
Pageosure
56 of 93
Paoe 14 of 18
APPLICATION FOR MODIFICATION
OF HARD-SURFACING REQUIREMENT
[f you arc unable to park all of your vehicles in the assigned lot, where else do you park?
N/A
When was the main structure built? -!1::!9::!8::!O_ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Year of any additions built to the main structure ~N~/!.!A~_ _ _ _ _ _ _ _ _ __
Size .!.;N"'/A'-'-_ _ _ _ _ _ _ _ _ __
Any other building on the lot? No
Square footage--'Nc:.:.:c/A-'-_ _ _ _ _ _ _ _ __
What is the square footage/acres of the parcel--'2=-O=--=-A.:..:co.:.r.:::e.:::s_ _ _ _ _ _ _ _ _ __
Zone district 1-1, Light Industrial
Any specific or unusual parking problems with your operation?
No
Will this waiver cause drainage problems, traffic hazards or other detrimental problems
in the area? ~~----------------------No
Any long or short term projections for further development on this parcel
No
Please provide a time-line with phases for hard-surfacing the parcel. Attach a site plan
with phases shown.
Signature
Appl ican t
1/5/2015
12/16/2014
Return Completed lorms to: Norfolk Planning Commission ; 701 Koenigstein ; Norfolk, NE 68701
Rev : 02-2004
Page 2 of 2
Enclosure
17
Enclosure
9
Page 57 of 93
Paae 15 of 18
PORTER PIT L.L.C.
HARDSURFACING WAIVER REQUEST
This request is for a hard surfaci ng waiver between the west edge of the
pavement of Victory Road and the scale proposed by the applicants to be placed
on the N Y:z of the SE Y. of the SE Y. of Section 35, Township 24 North, Range 1
West of the 6th P.M., Madison County, Nebraska.
The waiver request is for a period of 10 years to coincide with the length of
a Conditional Use Permit being requested concurrently with the waiver. The
waiver request is for a hard surfaced driveway between the pavement on Victory
Road and a proposed scale. As shown on the accompanying site plan, the
Developers propose to pave from the west edge of pavement on Victory Road
west for a distance of 100 feet within two years. This is to coincide with the
completion of the contemplated re-construction of Victory Road by Madison
County. The remainder of the paving to the scale will be completed within ten
years which coincides with the term of the Conditional Use Permit.
1/5/2015
12/16/2014
Enclosure 17
Enclosure
9
Page 58 of 93
Paae 16 of 18
Cityo!
NorfOlk
planning. right at home.
701 Koenigstein Avenue
Norfolk, NE 68701
(402) 844-2050 (402) 644-8748 (fax)
December 16, 2014
Council Agenda:
January 5,2015
Honorable Mayor
and
City Council
Dear Mayor and Council:
The Norfolk Planning Commission reviewed the request for a ten year paving waiver for Porter
Pit, L.L.C. on Victory Road south of Monroe Avenue.
The Plalming Commission approved a Conditional Use Permit for a concrete crushing operation
for Porter Pit, L.L.C. on South Victory Road. They are requesting a ten year paving waiver at
this location. The request is to complete the hard surfacing from Victory Road to the crushing
operation's scale, incrementally. The waiver provides for the first 100 feet to be paved within the
next two years and the balance of the paving to be complete within ten years.
The planning commission recommends approval of the final planned development on an 8-0
vote.
Sincerely,
.4.4.~
J. J. Snodgrass, Chair
Norfolk Plmming Commission
1/5/2015
Enclosure 17
Page 59 of 93
City of Norfolk, 309 N. 5th Street, Norfolk, NE 68701
RESOLUTION NO. 2015- 1
WHEREAS, Porter Pit, L.L.c., 1806 Square Tum Boulevard, Norfolk, NE has applied
for a modification of the hard-surfacing requirements outlined by the Norfo lk City Code 27-351;
and
WHEREAS, the Norfolk Planning Commission has discussed the application thereon on
December 16, 2014 and made a recommendation thereon to the Mayor and City Council; and
WHEREAS, the Mayor and City Council on the 5th of January, 2015 held a public
hearing on the applicant's request to receive public input thereon;
WHEREAS, the Mayor and City Council in consideration of the above recitals and in
further consideration of the recommendations and evidence adduced at said hearings adopts the
following Resolution;
BE IT RESOLVED by the Mayor and City Council of the City of Norfolk, Nebraska, that
Porter Pit, L.L.C., 1806 Square Tum Boulevard, Norfolk, NE, is hereby granted a modification
from the hard-surfacing requirements of the Norfolk City Code on the following described real
estate to wit:
The N Y2 of the SE 1. of the SE 1. of Section 35, Township 24 North, Range I West of
the 6 th P.M., Madison County, Nebraska
BE IT RESOLVED by the Mayor and City Council that the following conditions are
hereby attached to said waiver as follows:
1. That said hard surfacing modification of the lot shall follow the attached phased diagram;
2. That said hard surfacing modification shall be for a period often (10) years, expiring January
5, 2025;
1/5/2015
Enclosure 17
Page 60 of 93
3, The access road shall be paved 100' off of Victory Road within two (2) years of this date;
PASSED AND APPROVED this, _ _ _ _ _ day of_ _ _ _ __ , 20_ _
Mayor
ATTEST:
City Clerk
(SEAL)
Approved as to form: _ _ _ _ _ _ _ _ _ _ _ _ __
City Attorney
The foregoing instrument was acknowledged before me this ___ day of _ _ _ _ _ _ __
20
by _ _ _ __ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _
and _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ __ __
Notary Public
1/5/2015
Enclosure 17
Page 61 of 93
_C:<ltt .
j-'U t<Tt<;t< j-' IT, LLC
HARD SURFACING WAIVER REQUEST
I I
Le.n'o
I
ApprOQch
Rn~p
Seo.le-
"'I
mg
1
1
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1
1
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l---'I
",I
1
Crusher Area
/
I
6 f
o
Cho.ln U k fence-....,.
Screenings
Stockpile
20 Ft. Lo.nclsco. ng
1/5/2015
12/16/2014
-_+1
..
I
Enclosure 17
Enclosure
9
Page 62 of 93
Paoe 17 of 18
ELKHORN VALLEY MUTUAL AID Association
Mutual Aid Agreement
THIS AGREEMENT made and entered into this 15th day of December, 2014, by and between
the communities and rural fire protection districts of: BAITLE CREEK, CARROLL, HADAR,
HOSKINS, MADISON, MEADOW GROVE, NORFOLK, OAKDALE, PIERCE, STANTON, WAYNE, and
WINSIDE.
WHEREAS; for the purpose of better insuring the safety of the lives and property of our
citizens from fire loss, medical emergencies and natural disasters, we pledge our mutual
cooperation in providing fire protection and emergency response services or emergency
medical services which exceed or threaten to exceed the capacity of the emergency defenses of
an individual town or rural fire district, or of any Mutual Aid Association from which a request
has been made; to this purpose we pledge our assistance to each other to provide fire/EMS
services in the area served by the Mutual Aid Association pursuant to the terms of this
agreement; and
WHEREAS; the parties to this agreement are desirous of entering into an agreement
pursuant to the Nebraska Interlocal Cooperation Act (Nebr. Rev. Stat. §§ 13-801 through 13827) as the same may from time to time be amended, for the purposes of describing the terms
and conditions under which the parties will cooperate to provide fire protection and emergency
response services and emergency medical services.
WITNESSETH
FIRST, the term ofthis Agreement shall commence on the date ofthis agreement and shall
terminate ten (10) years thereafter and the relationship described herein shall be referred to as
the Elkhorn Valley Mutual Aid Association.
SECON D, the governing body of each party of this agreement shall take the necessary
action to permit the movement of its emergency fire and rescue equipment and personnel, or
such equipment and personnel as defined in the state, city, village, county, or interjurisdictional
emergency operations plans outside the limits of each local government in order to render aid
in the event of disaster or emergency.
1/5/2015
Enclosure 18
Page 63 of 93
TH IRD, it shall be understood that each member emergency department shall retain control
of its ow n personnel and equipment at th e scene of an emergen cy t o which it ha s been
summoned and that the fire chief, or hi s/her designated representative, of the local emergency
department reque sting mutual aid shall be the Incident Commander in over-all charge of all fire
and emergency medical service evolution s for the duration of the emergency requiring the use
of mutual aid .
·
' "
FOURTH, it shall also be understood that at no time shall a member department of the
association be expected to provide Fire/ EMS equipment or personnel which would place in
jeopardy the city or rural protection capabilities remaining in their community .
FI FTH, it is mutually understood and agreed that this agreement does not relieve any party
from the necess ity and obligation of providing adequate fire/ EMS protection within its own
jurisdiction.
SIXTH, no party to this agreement shall be required to pay any compensation to any other
party to this agreement for mutual aid rendered hereunder; the mutual advantages and
protection afforded by this agreement being considered adequate compensation to all parties;
provided, however, that expenses incurred by any participating party for contract equipment or
any extraordinary or special supplies resulting from action on joint emergencies shall be subject
to negotiation by and between concerned parties.
SEVENTH, the extent of aid to be furnished under this agreement shall be determined
solely by the party furnishing such aid , and it is understood that the aid so furnished may be
recalled at the sole discretion of the furni shing agency.
EIGHTH, thi s agreement shall not be construed as or deemed to be an agreement forthe
benefit of any third party or parties, and no third party or parties shall have the right of action
hereunder for any cause whatsoever. Any services performed or expenditures made in
connection with furnishing mutual aid under this agreement by any party hereto shall be
deemed conclusively to be for the direct protection and benefit of the inhabitants and property
of each party.
NINTH, each party shall self-insure or contract for insurance against any liability for
personal injuries or property damage that may be incurred by it or by its personnel as the result
of any mutual aid action. Each party shall provide, as it sole expen se, the Worker' s
Compensation Insurance coverage necessary for its own employees. It is recognized that at
certain times as one party provides aid to the other pursuant to the terms of this agreement,
their employees will provide services; and should this result in any Worker's Compensation
1/5/2015
Enclosure 18
Page 64 of 93
claims being asserted it is hereby agreed that each such claim shall be the responsibility of the
employer to process, defend and pay, if nece ssary; and each party agrees to assume such
respon sibility as to its own employees.
TENTH, the parties agree to hold each other mutually harmless from all loss, liability or
claims because of or arising out of the acts or omissions of each party's performance of this
.
agreement; withdrawal from this agreement by one party shall not terminate this agreement
'
~ .
among the remaining parties.
ELEVENTH, each party shall have the right to terminate this agreement at any t ime by
giving at lea st 30 days written notice to the other parties and specifying the effective date of
termination .
TWELFTH, there is no joint board created as a result of this agreement. Each party to this
agreement shall serve as administrator responsible for their own undertakings pursuant to this
agreement. There will be no real or personal property co-owned as a result ofthis agreement.
In the event any party withdraws from this agreement, the withdrawing party shall retain all
real and personal property they own which is used pursuant to this agreement.
THIRTEENTH, no separate legal or administrative entity is created by this agreement.
FOURTEENTH, each party to this agreement is responsible for financing the cooperative
undertaking and its own participation in this agreement. There is no agency budget or separate
taxing authority that results from this agreement.
FIFTEENTH, each party to this agreement shall execute multiple copies of the agreement
and one executed copy of the agreement shall be retained by each party. The parties agree
that the separately executed copies of this agreement which shall constitute the Mutual Aid
Agreement shall be given full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed and
executed on the date first hereinabove written.
1/5/2015
Enclosure 18
Page 65 of 93
CITY OF BATTLE CREEK, NEBRASKA,
A Municipal Corporation,
ATTEST :
Ap proved as to form ' - -f--'J,.l<\:--'>."i, - - - - - - - - - Cit
BATTLE CREEK RURAL FIRE PROTECTION DISTRICT,
A Political Subdivi sion of th e State of Nebra ska
Board President
Printed Name:
.
I
J/.
nEt Vl/V M tIj(tj)Ei
ATTEST:
Titl e: _-'-"''''---'-'-~'''''~~!:",=I-o-_ _
1/5/2015
Enclosure 18
Page 66 of 93
, ,
, "
, '
'j'
. . . - ". .. l:
. . - J:
.-
VILLAGE OF CARROLL, NEBRASKA,
A Muni cipa l Corp oration,
By_L--==-'=_-="'>!-"_ _ _ _ _ __
Chairperson, Village B ard/
Print ed Name:
./1qr ~ I),
0erc
ArrEST;
Village
~
>
Pri nted Na me; --=0= ()..:.."'-'...,
" ,,,·'"'--'-.J-I<~""""_
Approved
as to form;
_.£::::~"1-~~£Z===:-:--
.r;.ff i~
Village
CARROLL RURAL FIRE PROTECTION DISTRICT, A
Political Subdivision of the State of Nebraska
Bv L UJ
Board President
(?
/
(
Pri nted Name: -'.J_. .e-'...(\L-_J.::...,::
<cd1
~fV',-,--,{,,---,C~
STATE OF NEBRASKA
COUNT):' OF WAYNE
)
)
)
ss
The foregoing was acknowle dged before me this ~d ay of D~
,2014, by
~el1j IlaElsea, Pr esiden t of Carroll Rur al Fire Pro te ct i on Distric t.
t............ ~u..'I"lA.\c...
J;
1/5/2015
net' l Nota!y , State of Nebraska
FAYTHE N, PETERSEN
My Comm. Exp. Sept 17,2015
Enclosure 18
Page 67 of 93
VILLAGE OF HADAR, NEBRASKA,
A Municipal Corporation ,
Chairperson, Village Board
Printed Name: ,
(:pie f
Po
Z" J.Ki,
r'''''''
ATTEST:
Village Clerk
Printed Name:
IS
Approved as to form:
.
Ke/!.
-~;;;;~~?L:ztt~===---Village Atto
Printed N m
dOu
HADAR RURAL FIRE PROTECTION DISTRICT, A
Jol+_W ' (,BY C;v~~
Board President
Printed Name: /fobe v[
ATTEST:
5ec:.qc;),/trTI-f
•
..... "
1/5/2015
Enclosure 18
Page 68 of 93
VILLAGE OF HOSKINS, NEBRASKA,
By
c~n~;llIaie1o::
Printed Name:
a'
r .:.-.... d-
~
'/r-:;e-
ATTEST:
Printed Name: J:~~f:f::LJc~Qf;
Approvedastoform: ____~~~~~~~~------------
Village AM'oirH'v
P
HOSKIN S RURAL FIRE PROTECTION DI STR ICT, A
Political Subdivision of the State of Nebra ska
ATTEST:
Title: ______--::=-__,..,----,_________
Printed Name:
1/5/2015
~t\') 'Lc..y-,3 e
GEHEHAL NOTARY - Stale 01 Nebraska
BECKY LANGE
My Convn. &p. March 30, 2017
Enclosure 18
Page 69 of 93
CITY OF MADISON, NEBRASKA,
By
I?~ 7)~
Mayor
Printed
NameRobe.r t- rj}1:...;l:h'l"
ATTEST:
Approved as to form: ---I'--"----l--=-- + - - - - - City A
MADISON RURAL FIRE PROTECTION DISTRICT, A
Political Subdivision ofthe State of Nebraska
ATTEST:
Tit Ie: - ---'>..<"""::',L...-i'""-':n=h:-'-"'-'-l;r'-;---'--'=---,
Printed Na
1/5/2015
Enclosure 18
Page 70 of 93
VILLAGE OF MEADOW GROVE, NEBRASKA,
ATIEST:
Approved as to for
Vi
ey
mted Name: J)enn i '"
C CI I i () S
MEADOW GROVE RURAL FIRE PROTECTION
DISTRICT, A Political Subdivision of the State of
Nebraska
By
d~R
IN,
(j~
Board President
Printed Name:
Lawell
II.
Bay(7~
ATIEST:
Title :
.
e OlerK
Printe~ Ma,,) Maurer:
1/5/2015
Enclosure 18
Page 71 of 93
CITY OF NORFOLK, NEBRASKA,
A Municipal Corporation
By___________________________
Sue Fuchtman, Mayor
ATIEST:
Elizabeth A. Deck, City Clerk
Approved as to Form: _ _ _ _ _ _ _ _ _ _ __
Clint Schukei, City Attorney
NORFOLK RURAL FIRE PROTECTION DISTRICT, A
By ,~L:J)
Board President
'E"",-,._--'--(-'--'---Jw=--;'-'Vl'-'-"'d"-'---_
Pri n ted N ame: ___
ATIEST:
Title: _ _ _ _ _ _ _ _ _ _ _ ___
Printed Name: _ _ _ _ _ _ _ _ __
1/5/2015
Enclosure 18
Page 72 of 93
VILLAGE OF OAKDALE, NEBRASKA,
A Muni cipal Corporation ,
Chair erson , Vilf'Ul e Board
Pri nte dNa me: ~~
<:...!=,
elc
,-,C¥v!:J
{ n,-,e,'---~}.
,--",:"-6=::.~
=,,,c,;-2"!..-_
-
ATIEST:
C
k
ame : V;Q.K~
-
7
c.C\..r ~ ~~'I.'!:,
Approved as to form: ---------I-~"=_!!:!::.~.:::..-__,--
I.r(
Village Attorney
" f .! 9
Printed Name: _~
/7t=
<P-~
'l!Jt~[p~I'--=I{..L11 _
OAKDALE RURAL FIRE PROTECTION DISTRICT, A
By
xk JrYU4J
Board President
Printed Name: 13 ;,It--{Jt (<-v
ATIEST:
Title :
j>
Printed Name:
1/5/2015
'YO
Y!1,,~
C F2'"
-£=, ,~:~-h-
d
,-=S c
yt
Enclosure 18
Page 73 of 93
CITY OF PIERCE, NEBRASKA,
ATIEST:
Approved as to form : _CL~&.:~<:2:¥~~""":'~~~ _ _
City Attorne
Pri nt ed N ame: _ -Il---'"-''-'--''1--'''-----'=L=-=
......
=<..'-''''-b
~
PIERCE RURAL FIRE PROTECTION DISTRICT, A
BY E=J?L;r~
Board Presidellt 5~/e..+4.r.."
Printed Name: 5-/<u<-
CI-, ,"ltJo-"=>
ATIEST:
1/5/2015
Enclosure 18
Page 74 of 93
CITY OF STANTON, NEBRASKA,
By
!lttud? /r#de-~
Mayor
Printed Name:
/J
C#e'tUI
11 tz5.de/l
ATTEST:
i0~
c; Oefk 0xI~c!JIe fIdl
Printed Name:
N<lVl€J A . morik.ld
STANTON RURAL FIRE PROTECTION DISTRICT, A
BY L7/~
Board President .
Printed Name: ,(CQ),
/ /
Ii 4s n.,a
>111
ATTEST :
1/5/2015
Enclosure 18
Page 75 of 93
CITY OF WAYNE, NEBRASKA,
Mayor
Printed Name:
Ken Chamberlain
ATTEST:
)
) ~ O 'hifiwA,
Ap prove d as to form:
-,a,-",-l11u.4~M6'F-1--+-,,,,+jl.Ll.I.!Jj{~4I,jl.L.£ ).;L;
>L. >."--_ _
City Atto P
Pri n t ed N a me:
---,-A.llm
-L..L>~t-<'"lL~,'-'M. . . .i'l-l\.u.e....y'----
WAYNE RURAL FIRE PROTECTION DISTRICT, A
~, ~~~
Board pre~,
~ t\. \ (J \ "'\::..I:
Pri nted N a m ~
\-,,-(_)J_ _ _ _ _,-,"J__L.._' --,---\ "-
ATTEST:
0"
1/5/2015
Enclosure 18
Page 76 of 93
VILLAGE OF WINSIDE, NEBRASKA,
Chairperson, Vi ll age Board
Printed Name:
er<"slJ....
-r
I "
I LI
VVtl1""-r ers
ATIEST:
Village Clerk
Printed Name :
Ca.
f
"
r
Appro ve da s toform: ____~~~~~----------------
Villa
W INSIDE RURAL FIRE PROTECTION DISTRICT, A
Po litical Subdivision of the State of Nebraska
By
E"6' ~
B
rd Pr
"dent
rinted Name:
c:;L...
~/C.Kc y
72J.PP
ATIEST:
1/5/2015
Enclosure 18
Page 77 of 93
RESOLUTION NO. __________
2015-2
WHEREAS, during the normal course of conducting the business of the City of Norfolk,
the physical, human, fiscal and/or environmental resources of the City are routinely exposed to
various risks that can result in losses to the City; and
WHEREAS, these physical, human, fiscal and environmental resources are valuable assets
to the City and its taxpayers; and because of the value of these assets, they deserve responsible
protection consistent with the level of risk exposure, and unless measures are taken to preserve
and protect these resources, losses may occur; and
WHEREAS, it is desirable that similar risks be treated in a consistent manner; and
WHEREAS, the City of Norfolk passed Resolution No. 2002-2 at its February 4, 2002
Council Meeting which Resolution adopted the Risk Management Policy Statement for the City
of Norfolk; and
WHEREAS, in order to ensure that similar risks are treated in similar fashion, it is
desirable that the Mayor and City Council review its Risk Management Policy Statement setting
forth a comprehensive risk management plan, and
WHEREAS, the attached, updated Risk Management Policy Statement has been presented
to and reviewed by the Mayor and City Council; and
WHEREAS, it would be desirable to rescind Resolution No. 2002-2 and to adopt the
attached document as the Risk Management Policy Statement for the City.
NOW, THEREFORE, in consideration of the foregoing recitals, the Mayor and City
Council of the City of Norfolk, Nebraska, hereby adopt the following Resolution:
BE IT RESOLVED by the City Council of the City of Norfolk, Nebraska, that
Resolution No. 2002-2 be and hereby is rescinded.
BE IT FURTHER RESOLVED by the City Council of the City of Norfolk,
Nebraska, that the attached Risk Management Policy Statement be and is hereby
adopted as the Risk Management Policy Statement for the City of Norfolk.
PASSED AND APPROVED this _____ day of ___________, 20____.
ATTEST:
_______________________________
Elizabeth A. Deck, City Clerk
_________________________________
Sue Fuchtman, Mayor
Approved as to form: _______________________________
Clint Schukei, City Attorney
1/5/2015
Enclosure 19
Page 78 of 93
RISK MANAGEMENT POLICY STATEMENT
January 5, 2015
Resources of the City of Norfolk, Nebraska (City) are periodically confronted by various
exposures to loss. These physical, human, fiscal and environmental resources are valuable assets
to the City and its taxpayers. Because of the importance of these assets, they deserve reasonable
protection consistent with the availability of funds and bargaining position of the City.
In carrying out the City’s business, the major ongoing goals of the Risk Manager are to minimize
damage to the physical, human, fiscal and environmental resources of the City, and to minimize
the total risk to the City and taxpayers, the Risk Manager shall:
a. routinely identify all significant known perils and risks to which the City may be
exposed;
b. avoid unnecessary or unreasonable exposures to the extent practicable;
c. take all reasonable and practical steps to prevent harmful events and losses;
d. initiate reasonable and appropriate loss control techniques to control the frequency and
severity of those losses; and
e. transfer risks that are caused by other parties contracting with the City of Norfolk to use
City facilities.
Once the risk and loss potentials have been identified and analyzed, an appropriate method(s)
must be chosen for eliminating or controlling the negative impact that the loss would have on the
City of Norfolk.
On work conducted for the City, activities conducted under the auspices of the City, or utilizing
City facilities, associated risks shall be transferred to those conducting this work or these
activities. This will be attained through a combination of hold harmless and indemnification
provisions, and additional insured status for the City, its employees, public officials, with proof
of insurance at prescribed limits. This will be implemented by the City as it enters into
contractual relationships with those conducting this work or these activities.
The insurance requirements set forth in this Risk Management Policy Statement shall be deemed
the standard insurance requirements necessary for conducting business with the City of Norfolk.
Contracts and/or activities which potentially include special or unusual hazards to the City of
Norfolk may have limits higher than those stated here.
1
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A-1. CITY NON-CONSTRUCTION CONTRACT INSURANCE
INSURANCE, INDEMNIFICATION, AND HOLD HARMLESS CLAUSES TO BE USED
FOR CITY NON-CONSTRUCTION CONTRACTS
Contracting party, which could include service providers and/or consultants, shall indemnify and
hold harmless the City of Norfolk, Nebraska from and against all losses, claims, damages, and
expenses, including attorney’s fees, arising out of or resulting from the performance of the
contract that results in bodily injury, sickness, disease, death, or damage to or destruction of
tangible property, including the loss of use resulting in whole or in part by the contracting party,
by any subcontracting party or anyone directly or indirectly employed by either of them.
Contracting party shall not commence activities under this contract until all insurance required
under this Policy has been provided to City and such insurance that has been approved by the
City of Norfolk Risk Manager.
A.
Workers’ Compensation Insurance and Employer’s Liability Insurance
The contracting party shall take out and maintain during the life of this contract the
applicable statutory Workers’ Compensation Insurance with an insurance company
authorized to write such insurance in Nebraska covering all the contracting party's
employees, and in the case of any work sublet, the contracting party shall require a
subcontracting party similarly to provide statutory Workers’ Compensation Insurance for
the latter’s employees. The contracting party shall take out and maintain during the life
of this contract, Employer's Liability Insurance with a limit of $100,000 per employee for
each accident or disease with an insurance company authorized to write such insurance in
all states where the contracting party will have employees located in the performance of
this contract, and the contracting party shall require each subcontracting party similarly to
maintain common law liability insurance on employees.
B.
General Liability Insurance
The contracting party shall maintain during the life of this contract, General Liability
Insurance, naming and protecting the City of Norfolk, its officials, employees and
volunteers as additional insured against claims for damages resulting from (a) bodily
injury, including wrongful death, (b) personal injury liability, and (c) property damage
which may arise from operations under this contract whether such operations be by the
contracting party, by any subcontracting party or anyone directly or indirectly employed
by either of them. The coverage required shall be provided under a Commercial General
Liability policy or equivalent form. Depending on the type and scope of service, the
policy may require specific endorsements. The minimum acceptable limits of liability
insurance, unless otherwise provided for, shall be as follows:
2
1/5/2015
Enclosure 19
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GENERAL LIABILITY INSURANCE CATEGORY "A"
Minimum $1,000,000 - to include $5,000 Medical Expense
City of Norfolk named as Additional Insured
General Aggregate
a. Bodily Injury/Property Damage
b. Personal Injury Damage
c. Contractual Liability
d. Products Liability & Completed Operations
e. Fire Damage
f. Medical Expense
$1,000,000
$1,000,000 each occurrence
$ 100,000 each occurrence
$ 5,000 any one person
Examples: Closed Trail Runs, Concerts, Indoor Events (non-sport), Parades,
Sporting Events (non-contact)
GENERAL LIABILITY INSURANCE CATEGORY "B"
General Aggregate
e. Fire Damage
f. Medical Expense
$2,000,000
$
5,000 any one person
Examples: Baseball, Basketball, Festivals, Fireworks (may include additional
insurance requirements - 1.4 g consumer fireworks), Roller
Derby, Sporting Event (limited contact), Soccer, Softball, Swimming
GENERAL LIABILITY INSURANCE CATEGORY "C"
General Aggregate
e. Fire Damage
f. Medical Expense
$5,000,000
$
Examples: Fireworks (may include additional insurance requirements - 1.3 g
display fireworks), Football, Open Road/Street Activities,
Special/Unusual Hazards, Sporting Events (full contact)
3
1/5/2015
Enclosure 19
Page 81 of 93
C.
Special/Unusual Hazards
For events which may include special or unusual hazards to the public or the assets of the
public, the general liability will be $5,000,000 per occurrence. All other limits remain the
same. Potential hazards which would elevate the amount of coverage required include
but are not limited to: fireworks and/or pyrotechnics displays; open fires; smoke
machines; exotic or wild animals; use of primitive or modern weaponry; unusual sporting
events or attractions; crowds of unusual size; poor claims experience and/or unsettled
claims against the applicant; etc.
Separate limits, errors and omissions or an endorsement to a general liability coverage
may be required for service providers and or various types of consultants involved in
events which may include special or unusual hazards to the public or the assets of the
public as deemed necessary by the City of Norfolk.
D.
Automobile Liability Insurance
The contracting party shall take out and maintain during the life of the contract such
Automobile Liability Insurance as shall protect the contracting party against claims for
damages resulting from bodily injury, including wrongful death, and property damage
which may arise from the operations of any owned, hired, or non-owned automobiles
used by or for the contracting party or in any capacity in connection with the carrying out
of this contract. The minimum acceptable limits of liability to be provided by such
Automobile Liability Insurance shall be as follows:
Bodily Injury and Property Damage
$1,000,000 Combined Single Limit
E.
Claims Trigger
All liability insurance policies shall be written on an “occurrence” basis, unless otherwise
specified by the City. All insurance coverage is to be placed with insurers authorized to
do business in the State of Nebraska.
F.
Certificate of Insurance
All certificates of insurance shall be filed with the City of Norfolk on the standard
ACORD CERTIFICATE OF INSURANCE form or a substantially equivalent form
showing the specific limits of insurance coverage required by the preceding paragraphs
and naming the City of Norfolk as an additional insured.
G.
Releases or Waivers
Any releases or waivers used by contracting party shall include a provision releasing City
from liability on all releases or waivers obtained for participation in contracting party’s
event while utilizing City’s facilities under the terms of this contract.
4
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Enclosure 19
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A-2. CITY CONSTRUCTION CONTRACT INSURANCE
INSURANCE, INDEMNIFICATION, AND HOLD HARMLESS CLAUSES TO BE USED
FOR CITY CONSTRUCTION CONTRACTS
A.
Contractor’s Insurance
Contractor shall procure and maintain for the duration of the contract, insurance against
claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work on the specific project covered by these
specifications hereunder by the Contractor, the Contractor’s agents, representatives,
employees or subcontractors. The cost of such insurance shall be included in
Contractor’s bid.
B.
Minimum Scope of Insurance Coverage shall be substantially equivalent to:
C.
1.
Insurance Services Office form number GL 0002 covering Comprehensive General
Liability; and Insurance Services Office form number GL 0404 covering Broad
Form Comprehensive General Liability; or Insurance Services Office form number
CG 0001 covering Commercial General Liability; and
2.
Insurance Services Office Business Auto form number CA 0001 covering
Automobile Liability, Code 1 “any auto”; and
3.
Workers’ Compensation and Employers Liability Insurance as required by the Labor
Code of the State of Nebraska.
Minimum Limits of Insurance - Contractor shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 combined single limit for bodily injury,
personal injury and property damage.
2. Automobile Liability: $1,000,000 combined single limits and property damage.
3. Workers’ Compensation and Employer’s Liability; Workers’ Compensation and
Employer’s Liability Limits as required by the Labor Code of the State of Nebraska.
D.
Use of Bond Requirements
Depending upon the project size and project type, the City may require one or more of
the following bonds:
 Bid bond
 Performance bond
 Labor and materials bond
 Maintenance bond
 Dishonesty bond
5
1/5/2015
Enclosure 19
Page 83 of 93
E.
Excess Umbrella Liability Insurance
The Contractor shall procure and shall maintain, during the life of this contract, an Excess
Umbrella Liability policy of not less than $1,000,000 per occurrence in excess of the
basic policies required in A-2.C.1, A-2.C.2, and A-2.C.3. Such coverage shall be at least
as broad as the primary coverage required in A-2.C.1, A-2.C.2, and A-2.C.3.
F.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City.
If any deductibles exceed $5,000, or any self-insured retentions exceed $10,000, either:
the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its officials and employees; or the Contractor shall procure a bond
guaranteeing payment of losses and related investigation, claim administration and
defense expenses.
G.
Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability:
a. The City, its officials, and employees are to be covered as additional insureds as
respects to: liability arising out of activities performed by or on behalf of the
Contractor; products and completed operations of the Contractor; premises
owned, leased or used by the Contractor; or automobiles owned, leased, hired, or
borrowed by the Contractor. The coverage shall contain no special limitations on
the scope of protection afforded to the City, its officials, or employees.
b. The Contractor’s insurance coverage shall be primary insurance as respects the
City, its officials and employees. Any coverage program, insurance or selfinsurance, maintained by the City, its officials or employees shall be excess of
Contractor’s insurance and shall not contribute with it.
c. Any failure to comply with any reporting provisions of the policies shall not
affect coverage provided to the City, its officials or employees.
d. Coverage shall state that Contractor’s insurance shall apply separately to each
insured against whom claim is made or suit is brought, except with respect to the
limits of the insurer’s liability.
e. If insurance provided is written under the Insurance Services Office form number
CG 0001 the coverage shall be endorsed to provide for separate limits for the
specific project covered by these specifications.
2. Insurer Termination Provisions:
For each insurance policy required by this contract, the contractor and/or its agent
shall arrange for the following provisions pertaining to insurer termination of the
policy:
6
1/5/2015
Enclosure 19
Page 84 of 93
a. Mid-term cancellation by the insurer for reasons other than non-payment - not less
than 30 days’ notice to the City;
b. Mid-term cancellation by the insurer for non-payment - not less than 15 days
notice to the City;
c. Mid-term reduction of coverage to the extent that it no longer is in conformity
with contract requirement not less than 30 days notice to the City;
d. Non-renewal by the insurer - not less than 30 days notice to the City.
Evidence of these provisions shall be provided by the contractor, preferably through an
endorsement stating that the City shall be notified of insurance policy termination by the
insurer in conformity with the timeframes outlined above. In the event of the
unavailability of an endorsement containing the aforementioned provisions, the City will
accept certificate(s) of insurance stating that termination provisions of each policy shall
be in conformity with the timeframes above. Endorsement and/or certificates shall
stipulate that notices shall be sent by certified mail, return receipt requested.
In the event that neither an endorsement or insurance certificate contain the
aforementioned provisions, the City will consider notification of termination by the
contractor within two business days after it receives notification from the insurance
company of actual or proposed termination of an insurance policy required by the
contract. However, the contractor must:
1. notify the City prior to the beginning of the contract period of the unwillingness of
the insurer to provide an endorsement or certificate with notification provisions to the
City as outlined above; and
2. secure authorization from the City to use this approach.
In the event the contractor elects to terminate coverage mid-term, it shall be the
contractor’s responsibility to notify the City of the cancellation at least 30 days before the
cancellation goes into effect.
Confirmation of any mailed notices of termination by the insurer and/or by the Contractor
shall be evidenced by return receipts of registered or certified mail.
On all renewal or replacement policies it shall be the Contractor’s responsibility to
provide evidence of these policies at least 15 days prior to the inception date of these
policies.
H.
Acceptability of Insurers
Insurance is to be placed with insurers with a Best’s rating of no less than A- :VIII
authorized to do business in the State of Nebraska.
I.
Verification of Coverage
Contractor shall furnish the City with certificates of insurance. The certificates for each
insurance policy are to be signed by a person authorized by that insurer to bind coverage
7
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Enclosure 19
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on its behalf. The certificates are to be received and approved by the City before work
commences. The certificates of insurance to be supplied are the most current standard
ACORD form, or a substantially equivalent form, and the supplemental endorsement
form supplied by the City of Norfolk.
J.
Work Stopped Due to Lack of Insurance
All work covered by these specifications shall cease immediately when the insurance
required of the Contractor is no longer in force.
K.
Indemnification and Hold Harmless
The Contractor shall indemnify and hold harmless the City of Norfolk, Nebraska from
and against all losses, claims, damages, and expenses, including attorney’s fees, arising
out of or resulting from the performance of the contract that results in bodily injury,
sickness, disease, death, or injury to or destruction of tangible property, including the loss
of use resulting and is caused in whole or in part by the Contractor; any subcontractor; or
anyone directly or indirectly employed by either; or anyone for whose acts they may be
liable.
L.
Defense
The Contractor shall defend any suit that may be brought against the Contractor or
Subcontractor, or their employees, agents, or vendors, or the Owner on account of
damage inflicted by the Contractor’s or Subcontractor’s operations, and the Contractor’s
or Subcontractor’s employees, agents, or vendors actions, and shall pay any judgments,
interest, and expenses associated with such damage.
M.
Assumption of Risk
All responsibility for maintenance of property insurance on the work (including but not
limited to Builders Risk, Installation Floater, and Building Ordinance Coverage) remains
solely with the Contractor. Such responsibility shall remain with the Contractor until
such time as the work is complete and accepted in writing by the Owner. It is a condition
of the Contract that the Owner and Engineer and all Contractors, Subcontractors and Subsubcontractors waive all rights of recovery against each other for damages caused by fire
or other perils to the extent covered by any valid and collectible insurance, and further,
that any policy not including the standard waiver of subrogation clause be so endorsed as
to comply with this paragraph. In the event of Owner’s occupancy of any of the project
as permitted under Article titled “Right of Occupancy” or other provisions of the
Contract Documents, the Contractor shall have the Builders Risk policy on the project
endorsed permitting such occupancy and such endorsement shall not be unreasonably
withheld.
8
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A-3. CONTRACTOR’S REGISTRATION INSURANCE
As a part of a contractor’s registration to operate and to do business in the City of Norfolk, three
categories a) General Contractors, b) Electrical and Fire Alarm, and (c) All Other Contractors,
will be covered by the following section with the minimum requirements of insurance listed
below:
General Liability
Products/Completed Operations
Personal and Advertising Injury
Fire Damage
Medical Expense
$100,000 any one fire
$5,000 any one person
The contractor shall maintain, during the life of the registration, the general liability insurance
naming the City of Norfolk as a certificate holder. The limits specified here are strictly
minimums only.
9
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Event Guide
The City of Norfolk recognizes the tremendous
benefits that events bring to a community and thank you
for choosing Norfolk as the site for your event. In order
to help organizers requesting to use City of Norfolk
facilities run a safe and successful event, the following
information and application is provided.
Section A: Steps to Get Approval for Event
Section B: Application for Event
Section C: Insurance Requirements
1/5/2015City of Norfolk Nebraska Event Guide
Enclosure 20
Last Updated 12-30-2014
Page 88 of 93
Section A: Steps to Get Approval for Event
Below is a checklist that will help organizers hold a safe and successful
event in the City of Norfolk, Nebraska.
Step 1 - Complete Section B: Application and submit to the Norfolk City
Clerk at 309 North 5th Street, Norfolk, Nebraska at least 60 days before
the scheduled event. A $75 fee will be assessed to the applicant for
requests not received at least 60 days before the scheduled event.
Step 2 - Review Section C: Insurance Requirements. No event will be
approved without complying with liability insurance limits as required
by the City of Norfolk.
Step 3 - Make adjustments to the planned event according to
recommendations from City of Norfolk staff pertaining to safety, needed
permits or other issues. Resubmit application if necessary.
Step 4 - Submit certificate of liability insurance naming the City of
Norfolk as additional insured to the Norfolk City Clerk at 309 North 5th
Street, Norfolk, Nebraska at least 10 days before the scheduled event. A
$75 fee will be assessed to the applicant for insurance certificates not
received at least 10 days before the scheduled event.
Step 5 - Receive and sign the agreement which may be required to be
placed on a Norfolk City Council meeting agenda for consideration.
Step 6 - If the Norfolk City Council approval is required and elected
officials approve the event, hold the event under the guidelines
previously agreed upon.
Step 7 – At the conclusion of the event, make certain that City of Norfolk
facilities are free of trash, signs and other event paraphernalia. Fees will
be assessed to the organization/contact person if City of Norfolk staff is
needed to clean up after the event.
1/5/2015
Enclosure 20
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Section B: Application for Event
This application must be filed with the Norfolk City Clerk at 309 N. 5th
Street, Norfolk, NE at least 60 days prior to the date of the event.
Fees may be applicable.
(Will accept scanned form emailed to [email protected])
Date of Event:________________Event Name:_____________________________________________
Contact Person:______________________________________Phone:___________________________
Address:__________________________________________________________________________________
Email:______________________________________Daytime Phone:____________________________
Name of Organization Hosting Event:________________________________________________
Type of Organization (Please select from the following):
____ Corporation ___ LLC
____ Individual
___ Individual representing informal organization
____ Other ________________________________________
Organization Address:__________________________________________________________________
Organization Email:______________________Organization Phone:_____________________
Type of Event: ___________________________________________________________________________
Example: Football, Gun Show, Running, Biking, Parade, Music in the Park
Please describe activities included in this event: _________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Event Location: _________________________________________________________________________
Before an event is scheduled on City owned property, it must receive prior City approval. The
event should not be held on a public street or roadway. Consider use of off-street trails such as
the Levee Trail, the Cowboy Trail, or the Skyview Lake Trail for a running or biking event.
Please attach map of route of any such event.
Start Time of Event:___________________End Time of Event:__________________________
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Start Time Needed to Set up and Access Facility:__________________________________
Ending Time Needed to Clean up and Access Facility:____________________________
In respect for residents in the neighborhood of the event, note the following time schedules:
Sunday-Thursday events end at 10:00 pm ---- Friday and Saturday events end at 12:00 am.
Estimated number of participants or teams:___________
Is there an entry fee for participants? ( ) Yes ( ) No ( ) NA
Entry fee amount: ___________
Is there a gate fee for attendees?
( ) Yes ( ) No ( ) NA
Gate fee amount: __________
Is this a fundraiser?
( ) Yes
( ) No
How will parking be handled?________________________________________________________
Will alcoholic beverages be present as part of event?
( ) Yes
( ) No
If yes, please contact the Norfolk City Clerk at 402-844-2000 for more information.
Will there be guns at the event (Example: a gun show)? ( ) Yes
( ) No
Will gambling/raffles be part of the event?
( ) Yes
( ) No
Will food vendors or other vendors be at the event?
If food vendors…
Do they have City vendor permits?
Do they have City occupation tax permits?
Do they have State sales tax permits?
( ) Yes
( ) No
( ) Yes
( ) Yes
( ) Yes
( ) No
( ) No
( ) No
Please describe any other type of vendors: ____________________________________________
Do they have City vendor permits?
( ) Yes ( ) No
Do they have State sales tax permits?
( ) Yes ( ) No
Please see insurance requirements in Section C pertaining to required insurance coverage for
vendors.
Will there be portable toilets on the premises?
( ) Yes
( ) No
If adequate permanent toilets are not available, you will be required to provide portable toilets
for groups over 200. Please attach diagram as to where portable toilets will be placed.
Will there be a fireworks display at the event?
If yes, has City of Norfolk Fire Division issued a permit?
( ) Yes
( ) Yes
( ) No
( ) No
Will a portable stage be used?
( ) Yes ( ) No
Will tents be placed on the premises? ( ) Yes ( ) No If so, how many? ______
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Will an electrical connection be required? (Fees may be applicable)
( ) Yes ( ) No
Are amplifiers or loudspeakers to be used at the event?
( ) Yes ( ) No
Please list any other special provisions requested: ______________________________
_____________________________________________________________________________________________
Do you require exclusive use of the facility for your event? ( ) Yes ( ) No
If yes, explain:____________________________________________________________________________
Are you planning any activities that represent a special/usual hazard?
( ) Yes ( ) No If yes, describe:_______________________________________________________
Are participants required to sign a release or waiver?
( ) Yes ( ) No
If so, please attach a copy of the release or waiver. Any releases or waivers used by
contracting party shall include a provision releasing City from liability on all releases or waivers obtained for
participation in contracting party’s event while utilizing City’s facilities.
Are you planning any activities for which your insurance excludes
coverage?
( ) Yes ( ) No
If yes, describe: ___________________________________________________________________________
Name of Insurance Provider:__________________________________________________________
Name of Insurance Agent:_____________________________________________________________
Agent Address:__________________________________________________________________________
Agent Email:______________________________Agent Phone:_______________________________
Please check if you have read and understand the above information
including the insurance requirements in Section C.
Printed Name of Applicant ____________________________________________________________
Signature of Applicant_______________________________________Date:____________________
There may be fees for use of City of Norfolk facilities or services.
For more information about the Event Guide and Application contact the Norfolk City Clerk at
402-844-2000.
1/5/2015
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Section C: Insurance Requirements
MISCELLANEOUS INSURANCE CATEGORIES
(Contact the City of Norfolk at 402-844-2000 for specific information)
GENERAL LIABILITY INSURANCE CATEGORY "A"
a.
b.
c.
d.
e.
f.
General Aggregate
$1,000,000
Bodily Injury/Property Damage
Personal Injury Damage
Contractual Liability
Products Liability & Completed Operations
Fire Damage
Medical Expense
$
Examples: Closed Trail Runs, Concerts, Indoor Events (non-sport), Parades,
Sporting Events (non-contact)
GENERAL LIABILITY INSURANCE CATEGORY "B"
a.
b.
c.
d.
e.
f.
General Aggregate
$2,000,000
Fire Damage
Medical Expense
$
Examples: Baseball, Basketball, Festivals, Fireworks (may include additional insurance
requirements - 1.4 g consumer fireworks), Roller Derby, Sporting Event (limited
contact), Soccer, Softball, Swimming
GENERAL LIABILITY INSURANCE CATEGORY "C"
a.
b.
c.
d.
e.
f.
General Aggregate
$5,000,000
Fire Damage
Medical Expense
$
Examples: Fireworks (may include additional insurance requirements - 1.3 g display fireworks),
Football, Open Road/Street Activities, Special/Unusual Hazards, Sporting Events (full
contact)
The City of Norfolk Risk Manager will identify appropriate category for any event not listed
above. In no instances will the required insurance be less than $1,000,000 with $5,000 Medical
Expense.
1/5/2015
Enclosure 20
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January 5, 2015

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