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KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………............................................ ………………………………………………………............................................ PREQUALIFICATION DOCUMENT PREQUALIFICATION FOR SUPPLY OF GOODS AND SERVICES FY 2015 - 2017 ………………….................…………………………………… …………………………………… CATEGORY:………………… ITEM NAME: ........................ ...................................................................................... .............................................................................. CLOSING DATE: ……….............…………......………………………… ……… …………………………......... Motto: Technology for Better Life: ISO 9001:2008 CERTIFIED 1 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke …………………………………………........................................…………….... …………………………………………........................................ TABLE OF CONTENTS Page Section A Pre-qualification qualification Notice 3 Section B Confidential Business Questionnaire 5 Section C Suppliers Application Form 6 Section D Compliance with Statutory Requirement 7 Section E Financial Position and Terms of o Trade 8 Section F Other Important Pre-Requisites Pre 9 2 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 1931 MERU-KENYA Cell: 0718621864 E E-Mail: [email protected] Website: www.kiiruatti.ac.ke …………………………………………………………………………… ………………………………………………… ……………………………….... SECTION A. PRE-QUALIFICATION QUALIFICATION AND TENDER NOTICE TENDER/PRE PRE-QUALIFICATION OF SUPPLIERS FY 2015 - 2017 The institute is in the process of pre-qualifying qualifying its suppliers from interested/eligible bidders for supply and delivery of the under listed goods and services for the period ending 30/6/2017 PREQUALIFICATION NO. CATEGORY A KTTI/1/2015 - 17 KTTI/2/2015 -17 KTTI/3/2015 - 17 KTTI/4/2015 - 17 KTTI/5/2015 - 17 KTTI/6/2015 - 17 KTTI/7/2015 - 17 KTTI/8/2015 - 17 KTTI/9/2015 - 17 KTTI/10/2015 - 17 KTTI/11/2015 - 17 KTTI/12/2015 - 17 KTTI/13/2015 - 17 KTTI/14/2015 - 17 KTTI/15/2015 - 17 KTTI/16/2015 - 17 CATEGORY B KTTI/17/2015 - 17 KTTI/18/2015 -17 KTTI/19/2015 - 17 KTTI/20/2015 - 17 KTTI/21/2015 - 17 KTTI/22/2015 - 17 KTTI/23/2015 - 17 KTTI/24/2015 - 17 KTTI/25/2015 - 17 ITEM DESCRIPTION PRE-QUALIFICATION QUALIFICATION GOODS Supply and delivery of foodstuff Supply and delivery of cleaning materials and detergents Supply and delivery of fresh milk Supply and delivery of dry cereals Supply and delivery of vegetables Supply and delivery of dry firewood Supply and delivery of hardware & construction materials Supply and delivery of advertisement & promotional materials material Supply and delivery of textile materials & window curtains Supply and delivery of stationery & textbooks Supply and delivery of electrical & electronic materials Supply & delivery of games & sport materials Supply of newspapers Supply of photocopier, Computers, Printers & Computer Consumables Supply and delivery of furniture and fittings Supply of Motor Vehicle Tyres, Fuel, Oils and Lubricants SERVICES Servicing of sewing machines Servicing of fire fighting equipment provision of printing services Provision of small works services e.g repairs etc Security services Provision of Internet Services TENDER Service, repair and maintenance of motor vehicle Provision of insurance cover for student Provision of insurance cover for motor vehicle TARGET GROUP Reserved groups (PWD) Reserved groups (PWD) Open Reserved groups (PWD) Reserved groups (PWD) Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Open Pre-qualification ualification bid documents may be obtained free of charge from the Procurement Office, during normal working hours upon registration while the tender document will be obtained upon payment of a non-refundable refundable fee of ksh. 1,000.00 per set payable at the accounts office. Alternatively, the documents document may be downloaded free of charge from the Kiirua T.T.I website www.kiiruatti.ac.ke or http://suppliers.treasury.go.ke Completed bid documents in plain sealed envelopes clearly marked with relevant bid number and name should be addressed to: The principal, Kiirua Technical Training Institute P.O. Box 1931-60200, Meru. And be deposited in the tender box situated at the Administration Block on or before 22nd September, 2015 at 10:00 10 A.M. Bids will be opened immediately thereafter at the boardroom; bidders or their representatives are free to witness the opening process. Validity period is 90 days from the closing date. Kiirua Technical Training Institute reserves the right to accept or reject any bids either in whole or in part. part 3 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………........................................... ……………………………………………………….... ....................................... SECTION B CONFINDENTIAL BUSINESS QUESTIONNAIRE QU You are requested to give the particular indicated in part part 1 and either part 2(a), 2(b) or 2c) whichever applies to your type of business. You are advised that it is a serious offence to give false information on this form. form Part 1) General Business Name……………………… ……………………….……………………………………………..…………………… ……………..…………………… Location of Business Premises……………………………………………………….……………… Premises…… ……………………………………………….……………….… Plot No…………………………… …………………………………………………………………………… ………………………… Street/Road…………………………………………………………………………………….………. Street/Road……………………………………………………………………………………. Postal Address……………………………………………. ………………………….…………………………………………… …………………… Tel No………………………………………………………………………..………………… No………………………………… ………………….....…… Nature of Business………………………………..……………………………….………………… Business……………… ……………………………….………………….…. Current Trade License No…………………………………………..…………………………………… No…………………………… …………………………………… Expiring Date…………………………………………………………………………………… …………………………………………………………………… …………………………………………………………………….…..….. Maximum value of business which you can handle at any one time, Ksh…………………… ………………….…….….. Name of your bankers…………………… s…………………………………………………………………………………… …………………………………………………… branch…………..……………………………………………………………………… ………………………………………………………………… ………………………………………………………………………………… Are you an agent of Kenya national trading corporation? Yes/no…………………… …………………..……… Part 2 (a) Sole Proprietor Your name in full……………..…………………………………… ………………………………………………………. ………………….………………… Age…………………………………………………………………………………… …………………………………………………………………… ………………………………………………………………………………….…… Nationality……………………………………………………………… …………………………………………………………………………….. ……………..………………… Country of Origin……………………………………………………………………………… Origin………………………………………………………………………………..………. 4 Part 2 (b) Partnership Give details of partner as follows:Name nationality citizenship details share …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………..…………………...……………...…………… …………………………………………………………………………………………………………… Part 2 (c) Registered Company Private or Public………………………………………………………………………………………… State the nominal and issued capital of the companyNominal Kshs……………………………………………………………….…………………………… Issued Ksh………………………………………………………………………………………………. Give details of directors as follows:Name your nationality and citizenship details …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… …………………………………………………………………………………………………………… Date……………………………………………………………………………………………………… Signature of the tenderer…………………………………………………..…………………………….. *if a Kenyan citizen, indicate under “citizenship” whether by birth, naturalization or registration. 5 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ……………………………………………………........................................….... ……………………………………………………........................................ SECTION C Full name of applicant………… ………….........................……………………………………………… ……………………………………………….……….. Gender: F/M.……………………………….... F/M.………………………… Age……………………………………………………. ………………………. PWD (if any specify) …………………………………………………………………………………… ………………………………………………………………………………… ……………………………………………………………………………………….. ………………………………………………………….. …………………………………………………………..………………… …………………………………………………………………………………………..…… …………………………………………………………………………………………..…….………..... REGISTRATION OF SUPPLIERS APPLICATION FORM I/We…………………………………………………………… I/We……………………………………………………………..……………………………..………… ………………..………… (Name of the Sole proprietor/company/firm) proprietor/ Postal Address………………………………………………… ……………………………… Code …………………. …………….……………… Mobile/Tel No………………………... …………...… Email Address………………………... ………...…………………..... Town…..........................………. ….………………...…. Street……………………...…… ………………..…… Name of Building………………… ng……………………………………………………………...………………………… ………………………… Floor No……………………………… …………… Room/Office No……………………………. ……………….………………… Gender…………………………………….F/M.……………………..Age………………………… Gender…………………………………….F/M.……………………..Age………………………….… PWD (if any specify)……………….................. ………………........................................................................…………………… ...........................…………………… Hereby apply for registration as supplier(s) of………………………………………………………….. of…………………… …………………….. …………………………………………………………………………………………………………… …………………………………………………………………………………………… …………………………………………………………………………………………………………… ………………………………………………………………………………………… ……………………………………………………………………………………………...……………. ………….……………… Signature of Applicant……………………………………………. Date:………………. Official stamp:…………………………… ……………………………………………………….. ……………………………………….. Other Branches Location includes: includes 1. ………………………………………………………………………………………………… 2. ………………………………………………………………………………………………… 6 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………………………………….... …………………………………… ………………….... SECTION D STATUS OF COMPLIANCE WITH STATUTORY REQUIREMENTS 1. State VAT Registration No………………………………… N Pin No……… ………………………...… attach proof of being up--to-date in VAT and income tax returns 2. State any technological innovations or specific attributes which distinguishes you with your competitors……………………………………………………………………………………… ……………………………………………………………………………………… …………………………………………………………………… …………………………… ……………………………………………………………………...…………………………… …………………………………………… …………………………………………………………..…………………. ….…………………… State any quality assurance certification certificat e.g. ISO 9000 held by the company ……………………………………………………………………… …………………………………………………………………………..……………………… ……………………… ……………………………………………………………………… ………………………… ………………………………………………………………………..………………………… ……………………………………………………………………… ………………………… ………………………………………………………………………..………………………… ……………………………………………………………………… ………………………… ………………………………………………………………………..………………………… ……………………………………………………………………………………………..…… …………………………………………………………………………………………….. 7 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………............................................ ……………………………………………………….... ........................................ SECTION E FINANCIAL POSITION AND TERMS OF TRADE 1. Assets and liabilities:………………………............................……………………………… ……………………………… 1) Total assets in Kshs……………………… 2) Current assets in Kshs……………………………………….................. Kshs ..................………………….. 3) Total liabilities in Kshs…………………….……….........................………………………. Kshs ………………………. 4) Net worth (total assets-total assets liabilities)…………......……......................... ............... ……………….. 5) Working capital Kshs………………………………………………………………………. Kshs………………………………………………………………………. (Total asset- net worth) worth Indicate terms of sales/trade:sales/trade: (i) Cash on delivery (ii) Credit period Yes/No delete as appropriate. If yes indicate number of days……..................................…………………………….. …………………………….. (iii) Upfront payment/down payment Yes/No delete as appropriate. If yes state percentage ercentage………………............................................. .............................................…………………… Referee:1. Name of the company………………………........................………………………………. company……………………… ………………………………. Address…………… ……………..……………………….............................…………………………… …………………………… Name of contact person……………………..............................…………………………… person…………………… …………………………… Signature and date……………………….................................……………………………. date……………………… ……………………………. Declaration: I/We have completed this form(s) accurately at the time of reply and it is agreed that all responses can be substantiated, if requested to so. Any inaccuracy in the information filled here will be used as ground for removal from or termination of the qualification process. process Signature:……………………..… … For and on behalf of:..................................................................... .....................................................................… Position in Company/Business:…… :……........................................ ………………………………………… Date:…………………………… …………………..........................................………………………… ………………………… 8 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………............................................ ……………………………………………………….... ........................................ SECTION F OTHER IMPORTANT PRE-REQUISITE. REQUISITE. Must ust be a registered firm in Kenya with a Certificate of Registration/ Incorporation. Incorporation Attach copy. Must be a Kenya Revenue Authority (KRA) compliant and up to date with income tax and VAT returns. Attach copy of VAT and Pin Certificates. Must provide copy of current relevant trade licence. Attach copy. copy Must have fixed business premises. 9 KIIRUA TECHNICAL TRAINING INSTITUTE P.O BOX 1931-60200 MERU-KENYA Cell: 0718621864 E-Mail: [email protected] Website: www.kiiruatti.ac.ke ………………………………………………………............................................ ………………………………………………………....................... KTTI/19/2015 - 2017: PRE-QUALIFICATION QUALIFICATION FOR PROVISION OF PRINTING SERVICES Code 1) 2) 3) Item description Unit NCR RECEIPT BOOKS A5 SIZE – DUPLICATE NCR REPORT BOOKS-A4 A4 SIZESIZE DUPLICATE NCR L.P.O BOOKLET-TRIPLICATE TRIPLICATE PRINTED BOTH SIDES Pc Qty required Unit price Day to deliver Brand Country of origin Remarks Pc Pc Motto: Technology for Better Life: ISO 9001:2008 CERTIFIED 10
