NHS Jobs Key Questions User Guide

Restricted Jobs
Guide for NHS Employees
NHS Employers
Version 0.1
Introduction
The NHS Jobs restricted feature is used by employers to restrict jobs to identified
NHS employees. If you have been identified by the HR team as being able to
benefit from access to restricted jobs you will be granted a restricted account.
This will mean you will have access to view and apply for restricted jobs:
a. within your present NHS employing organisation
b. within any other NHS organisation your employer is working in
partnership with regionally or nationally.
Once you are granted a restricted account you will be shown details of restricted
jobs as part of ‘job search’ results and in ‘Jobs by Email’ alerts. Guidance on
searching and setting up job alerts is contained within this guide.
Purpose of this guide
The purpose of this guide is to provide NHS employees who have been granted
access to a restricted account within the NHS Jobs service assistance on
accessing the service, searching and applying for ‘restricted jobs’.
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Accessing Restricted Jobs
NHS restricted jobs are placed on the NHS Jobs website (www.jobs.nhs.uk).
From here you will be able to view and apply to those jobs that have been
identified as restricted within your own organisation, regionally or nationally.
The NHS Jobs website is available 24 hours a day, seven days a week. All you
need to register is the valid email address you provided your organisation with
during your face to face meeting with them, when they explained the nature and
purpose of restricted accounts and jobs.
Once your restricted jobs account has been set up by your organisation, NHS
Jobs will automatically send you the following email.
Dear xxxxx,
You have been identified by (name of your organisation) HR Team to benefit from
having access to a restricted list of jobs available under a restricted exercise.
You can log on to your account on the NHS Jobs using your existing email
address and password. You will find a new option named 'Restricted jobs' in the
navigation. This will enable you to view a list of jobs available by this employer
and any other employers operating in a group with NHS Employers.
By setting up Jobs-by-Email terms you can also receive notification of available
jobs under the restricted exercise which meet your criteria.
By accepting to use this service, you agree to the conditions set out below:
Whilst you have access to restricted vacancies, your activity on the NHS Jobs
service will be recorded and will be available to your employer or their designated
consultancy. This will include your Jobs-by-Email search strings, applications
started or made and time of your last access to the service. This will assist your
employer in being able to support you with your job searching and identify any
assistance you require.
Should you require any further clarification or assistance please contact the
(name of your organisation) HR Team who are responsible for the administration
of your restricted jobs exercise.
The NHS Jobs Team
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Registering with NHS Jobs
To get the most from NHS Jobs you will need to register for an account if you
have not done so already. Registering is quick and simple:
1. Log in to NHS Jobs (www.jobs.nhs.uk)
2. Click on ‘Terms’ and read the ‘Acceptable Use Policy’
3. Click on ‘Register with NHS Jobs’ and complete the necessary fields. All
fields marked with an ‘*’ are mandatory fields and must be completed
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4. Once all sections have been completed and you have read and understood
the Acceptable Use Policy select ‘create’
5. You have now created an account and can search for jobs, set up job alerts
and apply online.
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Searching for Restricted Jobs
Once you have received the email confirming you have been granted a restricted
account you can begin searching for jobs. To find restricted jobs follow the steps
below:
1. Log in to NHS Jobs (www.jobs.nhs.uk)
2. Select the option ‘restricted jobs’ from the menu on the right hand side
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3. You will be presented with a list of all restricted jobs
4. Use the ‘keywords’ field to narrow the search to the type of roles you are
looking for
5. Use the ‘vacancy type’ field to select to view jobs specifically within your
employing organisation, regionally or nationally
6. To help filter the list you can also sort by ‘date posted’, ‘salary’, ‘relevance’
and ‘employer’
7. By selecting a vacancy (clicking on the job title) you can view further details
about the role including the job description and person spec.
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Searching for non-restricted Jobs
Remember you are not only limited to applying for restricted jobs, you can search
and apply to any suitable jobs advertised on NHS Jobs. To carry out a general
search of all jobs (non-restricted):
1. Visit the ‘home’ page of www.jobs.nhs.uk
2. Here you can carry out a ‘quick search’ based on key words, location and
salary OR an ‘advanced search’ based on more detailed criteria
3. You can filter and sort the jobs in the same way as described above.
For more hints and tips see the NHS Jobs guide to searching for the perfect job
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Jobs by email
By setting up Jobs-by-Email searches you can also receive notification of
available restricted (and non-restricted) jobs which meet your criteria as soon as
they are posted.
To set up jobs-by-email alerts follow the steps below:
1. Log in to NHS Jobs (www.jobs.nhs.uk)
2. Select the ‘jobs by email and RSS’ link
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3. You will be asked to select the format in which to receive the email alerts
4. Now you can specify your search criteria by selecting ‘create’ new search
string
5. You can set up a maximum of five different search alerts
6. At any time you can return to the page above and delete, de-activate or edit
your alerts.
You will now begin receiving a daily email containing details of new jobs that
match your requirements.
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Applying for Restricted Jobs
You can apply for restricted jobs by completing an online application form in
exactly the same way as other jobs on the NHS Jobs website.
1. Having searched and identified a job select ‘apply now’
2. You will be asked to confirm you have read the Acceptable Use Policy and
might be asked to answer some pre-application questions. Selecting ‘submit’
to proceed to the application form
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3. You will be presented with the application form in seven separate sections personal information, monitoring information, qualifications, employment
history, additional information, references and declarations
4. Complete each section of the application form (note: if you have submitted
an application form via NHS Jobs within the last 13 months your details will
automatically be pre-populated)
5. Click ‘submit’ to send your completed application form to the employer.
For more hints and tips see the NHS Jobs guide to writing your application form.
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Further Information and Useful Links
About NHS Jobs
Advice for jobseekers
Why register with NHS Jobs
Register with NHS Jobs
NHS Jobs success stories
NHS Jobs frequently asked questions and answers
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