February 4, 2015 Agenda Book St. Petersburg

Transcription

FCCMA
Board of Directors
Wednesday, February 4, 2015
1:30 p.m.
Harborview
Hilton St. Petersburg Bayfront
333 1st Street S., St. Petersburg
Page 1 of 201
FCCMA Board of Directors
Program Year 2014-2015
President
Jill Silverboard, Assistant City Manager, Clearwater, ICMA-CM
President-Elect
Michael Pleus, City Manager, DeLand, ICMA-CM
Secretary/Treasurer
Robert (Bobby) Green, City Manager, Auburndale
Past President
Russ Blackburn, City Manager, Gainesville, ICMA-CM
District I Director
Lee Garner, City Manager, Chattahoochee
District II Director
Sally Sherman, Deputy County Administrator, Flagler County, ICMA-CM
District III Director
Beth Anne Knight, Deputy County Manager, Osceola County
District IV Director
George Brown, Deputy City Manager, Boca Raton
District V Director
Yocelyn Galiano, Village Manager, Pinecrest, ICMA-CM
District VI Director
Roger Reinke, Assistant City Manager, Naples, ICMA-CM
District VII Director
Micah Maxwell, Town Manager, Belleair, ICMA-CM
District VIII Director
Ryan Leavengood, City Manager, Lake Alfred
At-Large Directors
Michael Cernech, City Manager, Tamarac, ICMA-CM
Jonathan Evans, City Manager, Haines City
Horace McHugh, Assistant City Manager, Oakland Park, ICMA-CM
Page 2 of 201
Florida City and County Management Association
Board of Directors
February 4, 2015
1:30 p.m.
Harborview, Hilton St. Petersburg Bayfront
333 1st Street S., St. Petersburg
Call to order and President’s remarks, President Silverboard
 Correspondence received – TAB 1
 2015 Elections Update
 Update from Executive Committee Meetings
 If You Care, You Do Award
 President’s Award
 Michele Miller’s Capstone Project – TAB 2
Consent Agenda
 Minutes from November 21, 2014 – TAB 3
 Financial Report – TAB 4
 Approval of Dues Waiver – TAB 5
2015-2018 Strategic Plan: Discussion and approval in concept – TAB 6
Executive Director’s Report, Lynn Tipton – TAB 7
 FLC update
 Orlando Transition
 University Summits
 FLGC update
 Investment report
ICMA Report, Randy Reid/Ken Parker
Center for Florida Local Government Excellence, Dr. Lee – TAB 8
 Request for second quarterly payment for FY15
Alliance for Innovation Report, Sallie Ann Burnett
Corporate Liaison Report, Beth Rawlins
 Corporate Conference Sessions Florida Business Watch
 Exhibitor/Sponsor Update
Senior Advisor Report, Kurt Bressner – TAB 9
 Status Report on Senior Advisor Placement Work
Page 3 of 201



Report on proposed Senior Advisor Appointments
Updated (2015) Search Options Report
4th Quarter Senior Advisor Report
Committee Reports
 Awards, Ryan Leavengood/Micah Maxwell
 Membership, Yocelyn Galiano/Jonathan Evans – TAB 10
 New Member Report
 Committee Report and Policy 10
 Minutes
 By-Laws Review Task Force, Micah Maxwell – TAB 11
 2015 By-Laws
 Communications, Sally Sherman
 Conference Planning, Michael Pleus
 Winter Institute, Bobby Green
 Fiscal and Administrative Responsibility, George Brown/Beth Knight – TAB 12
 Legislative, Lee Garner/Roger Reinke
 MIT, Ryan Leavengood
 Professional Development, Horace McHugh/Mike Cernech
 Professional Management Matters Task Force, Russ Blackburn – TAB 13
Officer and Director Reports
 District I, Lee Garner
 District II, Sally Sherman
 District III, Beth Knight – TAB 14
 District IV, George Brown – TAB 15
 District V, Yocelyn Galiano – TAB 16
 District VI, Roger Reinke – TAB 17
 District VII, Micah Maxwell – TAB 18
 Approval of District VII Nominating Committee Designee
 District VIII, Ryan Leavengood
 At-large, Mike Cernech
 At-large, Jonathan Evans
 At-large, Horace McHugh
 Past-President Blackburn
 Secretary/Treasurer Green
 President-Elect Pleus
Other Business
Page 4 of 201
Page 5 of 201
A Report for FCCMA
Proposal for FCCMA Board
“Student Council Chapter Outreach Initiative:
Undergraduates and Professional Managers Synergy for Growth of the Association”
Adapted from a Capstone from PA student, Michele Miller
For Professor Jeffrey Kronschnable, St Petersburg College
12 December 2014
Page 6 of 201
Capstone
Miller, 2
Executive Summary
This report details the framework for establishing a student council outreach initiative for
FCCMA, at educational institutions which offer undergraduate studies in Public Administration.
This report will provide substantial evidence that this Student Council Chapter outreach initiative
will benefit the Association now, and in the future.
At a time when the largest portion of membership is approaching retirement it is essential to
promote recruitment of new members so that institutional knowledge is not lost as well as
reference to Goal II, III and V from FCCMA’s Strategic Action Plan 2012-15 as outlined below.
Reference to FCCMA’s Strategic Action Plan 2012-2015, (Page 3)
“GOAL II: DEVELOP AND SUSTAIN A ROBUST, WELL SERVED MEMBERSHIP,
Objective A: Increase membership in the Association to sustain long term viability of the
Association.
5. Continue to develop recruitment strategies for future managers (e.g. college students and
department directors maybe as a tie to the Center for Florida Local Government Excellence).”
1) Our Student Council Chapter at St Petersburg College assists in achieving this goal by
increasing membership among college students.
“GOAL III, Objective B: “Develop programs that inspire and encourage growth in the
Profession” (Page 6)
Page 7 of 201
Capstone
2)
Miller, 3
The Student Council Student Chapter initiative is an effective strategy to support this
Objective.
“GOAL II, Objective C, 5. Encourage involvement in small municipalities and counties by: b.
Active Recruitment.” (Page 4)
3) Through the clear direction of Ms. Jill Silverboard we have met this objective, locally, as
well. There are at least 10 interested Student Council members through our recruitment efforts
executed for the Student Council charter at St Petersburg College; considering the amount of
time which was available to recruit, and the relatively small amount of students actually
“reached” the numbers are very encouraging. Of the people I contacted regarding this idea, all
students showed an interest, and 60% of those contacted, signed up. Imagine if this presentation
could reach 200, 500 or 2,000 students!

Implementing the sustainability plan will ensure that there will be more. Students are
excited about this opportunity; 100% of undergraduate, Public Administration Major
respondents surveyed at SPC said they would appreciate an FCCMA Student Council
Chapter at our school for our Public Admin students.
“GOAL V, COLLABORATE WITH EDUCATIONAL INSTITUTIONS, Objective A: Maintain and
improve the Association’s relationships with the State’s universities and other educational
institutions, 5. Strongly market FCCMA programs to educational institutions and students.”
(Page 7)
4) The Student Council Chapter initiative at SPC meets this Objective. A framework is
outlined in this report for a Public Relations plan for Student Chapters as well as the marketing
goals and vision.
There is a clear and demonstrated need for professional development among our undergraduate
students at educational institutions seeking careers in Public Administration. One hundred
percent of students surveyed for this Capstone, (which this proposal initiated from), stated they
would appreciate the opportunity to access professional development and internship
Page 8 of 201
Capstone
Miller, 4
opportunities via a student council organization for FCCMA/undergraduate students. The student
Council outreach initiative is a great way to meet the needs of the Association as well as the
needs of students seeking careers which this Association embodies.
Undergraduate students of Public Administration are unique from graduate students in that
they typically have little to no experience working in field chosen for study but have an ambition
to work for their community. These students crave professional development and practical
applications to what is taught in theory in the classroom.
The objective of the FCCMA Student Council Chapter outreach initiative will be to introduce
and integrate students into the local government management profession; familiarize students
with FCCMA members, resources and policies. It is the intended purpose of this charter, to
establish connections between local government theories, practices and applications through
tangible and actual examples and ensure that all student members abide by ICMA Code of
Ethics, as required by FCCMA membership.
It will be crucial to the sustainability of this initiative to continue recruitment efforts via
relationship marketing within the Association. The PR plan outlined on page 18 in this report,
details the methods recommended for marketing this initiative successfully with no overhead and
a great return on the time invested by FCCMA members.
Relationship marketing is a very successful method to use for recruitment efforts; it is a crossfunctional method that relies heavily on communication within an organization. It is organized
around processes that involve all aspects of the Association and is commonly referred to as
“relationship management” due to the fact that it does not exemplify traditional marketing
Page 9 of 201
Capstone
Miller, 5
practices. A key factor which makes this approach well-suited to meet the Association’s needs is
that it is a mutually beneficial relationship which requires no cost, other than the time invested.
Relationship marketing emphasizes “internal marketing”, which is essentially using the
organization itself as a marketing orientation. Collaboration, loyalty and trust are attributes of
relationship marketing which some say is a prerequisite, for effective external marketing efforts.
To meet this need is a unique opportunity to mold the future managers of our State in
order to carry on institutional knowledge of current FCCMA City and County
Managers/Administrators. It is recommended to initiate and establish a collaborative effort
amongst all members of Association to communicate local internships, opportunities and Chapter
outreach initiatives to regional contacts within the State.
An internship database would then easily be created by default, through this collaborative
effort, which could potentially streamline processes internally; by using student interns, or
externally, recruiting for local openings. This Student Council Chapter outreach initiative would
enhance and//or assist in Association goals and objectives as defined above.
This report outlines the issues, stakeholders, marketing plan, research methods, survey
findings, collaborative partnership plan, cost-benefit analysis, Public Relations plan, a Student
Council Chapter Constitution as established thus far, an organizational framework, parliamentary
procedures and team building.
Page 10 of 201
Capstone
Miller, 6
Issue:
Issue: Large population of members approaching retirement requires growth of the Association
and recruitment efforts at educational institutions which also crave professional development
Mission: To recruit new members for FCCMA while creating a Student Council Chapter
outreach initiative which would provide additional resources and professional development for
undergraduate students seeking careers in Public Administration. Also to expand FCCMA
membership while allowing affordable membership benefits to students.
Objectives:
● FCCMA membership benefits for students
● Affordability for students
● Job pool
● Professional development
● Interaction with City and County managers
Page 11 of 201
Capstone
Miller, 7
Experts Consulted:
● Jeffrey Kronschnable – Program Head Instructor in Charge
● Shawn Sherrouse – Assistant City Manager of Auburndale, FL, FCCMA Professional
Development Committee head
● Jill Silverboard – Assistant City Manager of Clearwater, FL, FCCMA president-elect
● Bobby Green – City Manager of Auburndale, FL
● Mike Grebosz – Assistant City Manager of Deland, FL, Committee head of FCCMA
Student Council subcommittee
Page 12 of 201
Capstone
Miller, 8
Stakeholders
● Undergraduate Public Administration students seeking a career in local
government
● Current St Petersburg College students
● Current FCCMA Board Members
● FCCMA membership population
● St Petersburg College Public Policy and Administration Program
● Future St Petersburg College students
● All persons interested in advancing the council-manager form of
government
● St Petersburg College faculty and administration, who will benefit from
greater job placement post-grad rates
● Local council-manager forms of government seeking candidates
● Future citizens who rely on professional managers to maximize
community outcomes
Page 13 of 201
Capstone
Miller, 9
Marketing Plan
Mission:
Form an SPC chapter charter for FCCMA on Clearwater campus
Vision:
To create a student organization which would provide additional resources and professional
development for undergraduate students and to expand the FCCMA membership base with
interested students while allowing affordable membership benefits to these students.
Goals:
To act as a voice of the students to the Florida City and County Management Association, to
assist the Florida City and County Management Association in communicating state-wide issues
to students and to provide the opportunity for developing local government management
leadership among students at St Petersburg College and hopefully, educational institutions, at
large.
Page 14 of 201
Capstone
Miller, 10
Research Methods
Secondary data analysis, survey of target audience (SPC students enrolled in PPA program) and
expert recommendations
Survey Questions:
1. Please select your status on campus
2. Please select your gender (optional)
3. Please select your ethnicity (optional)
4. Are you currently employed in public service?
5. Have you ever applied for position in state or local government?
6. Were you hired for a position in state or local government?
7. Would you be interested in joining a school club for professional development and job
resources?
8. Have you heard of the Florida City County Managers Association? (FCCMA)
9. Are you a member of Student Government Association?
10. Do you feel that you could benefit from additional networking opportunities, professional
development and/or mentorship from public service professionals for your future or current
career?
Page 15 of 201
Capstone
Miller, 11
11. Would you be more inclined to attend a student council meeting if there were pizza and
drinks?
12. Would you like to increase your chances of being hired post-graduation?
Page 16 of 201
Capstone
Miller, 12
Survey Findings
Title: FCCMA Student Council Chapter at SPC
URL: http://www.spcollege.edu/survey/17125
Complete report on survey findings: an attachment to this report
Page 17 of 201
Capstone
Miller, 13
Collaborative Partnership Plan
The Florida City and County Management Association is a professional organization of
practicing public administrators from throughout Florida local governments. The non-profit
corporation was chartered in 1946 as a Management Association to elevate professionalism of
the state’s counties and cities (477), and to promote the council-manager form of government as
the form that advances the highest ethical and professional standards.
Page 18 of 201
Capstone
Miller, 14
The goals of this collaboration between FCCMA and
SPC are to:
 Develop recruitment strategies and a robust membership

Disperse information to students regarding available internships
 Assist in locating qualified students to fill part-time employment
 Introduce students to local professionals working in their career of choice

Provide assistance in establishing mentoring opportunities

Act as liaison for local City and County Managers of the FCCMA in conjunction with St
Petersburg College, PPA students

Facilitate the transference of institutional knowledge from current FCCMA members to
future FCCMA members
Association offices are located at 301 South Bronough Street, Third Floor, Tallahassee (32301).
Page 19 of 201
Capstone
Miller, 15
The Florida City and County Management Association is committed to:
●
Supporting and promoting the council-manager plan as the form of local government that
advances the highest ethical and professional standards;
●
Providing education, support, information and regulation to its members;
●
Fostering community awareness of the critical issues of governance; and
●
Maintaining linkages to the ICMA and other state and national organizations.
Page 20 of 201
Capstone
Miller, 16
FCCMA Student Council
The FCCMA Student Council was formed in an effort to provide representation for public
administration students to the Florida City and County Management Association, and to educate
and stimulate student involvement in Florida local government affairs.
The Goals of the Council:
To promote interests beneficial to the students
●
To act as a voice of the students to the Florida City and County Management Association
●
To assist the Florida City and County Management Association in communicating statewide issues to students
●
To provide an opportunity for developing local government management leadership
among students
●
To consider matters of public policy and their implementations
(FCCMA.org, 2014)
Page 21 of 201
Capstone
Miller, 17
Cost Benefit Analysis
The annual cost of membership with the FCCMA is $200.
The annual net benefit of Student Council membership: saves students approximately $190.
● Through the Center for Florida Local Government Excellence FCCMA holds several
onsite training sessions located throughout the state and monthly webinars which are held
on the third Thursday of the month from 2:00 pm – 3:00 pm Eastern.
● FCCMA offers various training opportunities throughout the year: symposiums,
webinars, the annual conference, the winter institute as well as coaching and support
from members.
● Ability to network with public service professionals is priceless.
(FCCMA.org, 2014)
Page 22 of 201
Capstone
Miller, 18
Public Relations Plan
Objectives
o Establish existence of new charter among student-peers
o Build goodwill among other student organizations, student peer group, and community
o Create and reinforce the Student Council brand and professional corporate image
o Inform and create good perceptions regarding FCCMA Student Council Chapter
o Recruit student membership in both senior and junior level
Target Audience:
Public Administration students currently seeking Bachelors in Public Administration
Outreach Initiatives
● Relationship marketing
● Brand marketing
● Advertising through targeted emails
● Event sponsorships
Metrics
Performance metrics of the public relations plan include membership application
rates (Public Relations Society of America, Inc., 2014).
Page 23 of 201
Capstone
Miller, 19
Constitution of the
Florida City County Management Student Council Chapter,
St Petersburg College
1, October 2014
ARTICLE I
Florida City County Management Student Council Chapter at St Petersburg College
The official name of this organization shall be the Florida City County Management Student
Council Chapter at St Petersburg College.
ARTICLE II
The purpose and aims of this organization are to facilitate and encourage participation of
undergraduate students in the Florida City and County Management Association.
i.
Acquaint members with goals, objectives, and resources of Florida City and County
Management Association.
ii.
To encourage professional contacts within the field of public administration and
professional management.
iii.
To provide the members of the student chapter with official representation to the Florida
City County Management Association..
iv.
To actively promote involvement in professional activities and engagement in local
government beyond the classroom.
Page 24 of 201
Capstone
v.
Miller, 20
To provide a local forum for the exchange of ideas and information about trends, issues,
and opportunities in the public administration profession.
vi.
To develop skills and relationships that will enable students to have a creative impact on
the profession.
vii.
To increase awareness of state, local and national issues in professional public
management.
ARTICLE III
Membership Requirements
Membership shall be open to all students of St Petersburg College. All members shall be
members of the FCCMA, and therefore must comply with ICMA code of ethics per the
requirements of FCCMA membership. A member in good standing is defined as: Attending
meetings and/or reading meeting notes and/or serving on a committee. An officer of this
organization must be a matriculated student of St Petersburg College and a member of FCCMA.
ARTICLE IV
Activities
The chapter shall hold a general membership meeting at the beginning of the Fall and Spring
Semesters and the First Summer Session. Activities and programs will be planned in accordance
with the purposes set forth in Article II. Activities and programs sponsored by the Chapter will
be open to all individuals.
Page 25 of 201
Capstone
Miller, 21
ARTICLE V
Officers and Leadership
The officers of the organization shall consist of the President, Vice-President, and SecretaryTreasurer. A faculty advisor chosen by the President of St Petersburg College shall preside over
club activities. Chapter mentor must be an active FCCMA member and working in City or
County management.
The Officers shall have the following responsibilities:
The President shall have the ultimate responsibility for the functioning of the organization and its
relationship with FCCMA board. The President shall convene and conduct the general
membership meeting, agenda and activities of the club. The President shall foster integrity,
professionalism and creative performance in the conduct of governmental and related public
service activities.
The Vice President shall aid the President and coordinate membership recruitment. The Vice
President shall assume the duties of the President in the latter's absence and shall assume the
office of the President should it become vacated during the stated term office.
The Secretary-Treasurer shall be responsible for correspondence, record keeping, and for
financial matters pertaining to the organization. The Secretary-Treasurer, the aforementioned
duties shall be split accordingly.
Page 26 of 201
Capstone
Miller, 22
The Faculty Advisor shall be approved by the President of St Petersburg College. The Faculty
Advisor shall act as liaison between the Student Chapter and the Florida City County
Management Association and between the Student Chapter and St Petersburg College. The
Faculty Advisor shall also oversee the election of officers and call and coordinate the first
meeting of the semester and summer session in association with any returning officers.
ARTICLE VI
Elections and Terms of Office
Elections:
All members of the Chapter are entitled to vote for the officers of the organization. Nomination
and elections of officers shall be supervised by the President and coordinated as needed by the
Faculty Advisor for the Fall and Spring Semesters and the Summer Sessions. Nominations will
be accepted by letter or during the first meeting. All elections shall take place by secret ballot
and nominations will be publicly posted not less than one week prior to the election.
Terms of Office:
Terms for all officers shall be for one academic semester with no restriction on the number
incumbencies.
ARTICLE VII
Committees
Page 27 of 201
Capstone
Miller, 23
Committees shall be assigned as necessary by the President and Faculty Advisor.
ARTICLE VIII
Parliamentary Procedures
All questions of parliamentary procedure shall be decided in accordance with the forms laid
down in the latest edition of Robert’s Rules of Order (Robert, 1876, 1997).
ARTICLE IX
Amendments
Proposed amendments to this Constitution may be introduced by any member at any meeting, or
by petition to the President. Ratification shall be determined by majority vote.
ARTICLE X
Ratification
Ratification of this Constitution shall be determined by the President and faculty advisor, in
consultation with the FCCMA Student Council Chapter.
Page 28 of 201
Capstone
Miller, 24
References
Robert, H. M. (1876, 1997). Robert's Rules of Order. Beverly Kennedy.
Page 29 of 201
Capstone
Miller, 25
Organizational Structure continued
i.
Powers and responsibilities of the Student Chapter officers are as follows:
a. President
i. The President shall preside over all Student Chapter meetings.
ii. The President shall see that all elections and meetings are scheduled and
conducted
iii. The President shall prepare and present the agenda for all Student Chapter
meetings.
Page 30 of 201
Capstone
Miller, 26
iv. The President shall have the authority to delegate any Student Chapter
members to carry out specific duties of his/her office for a limited period
of time. Such delegation of authority shall be in writing and recorded in
the minutes.
b. Vice President
i. The Vice President shall preside at meetings in the absence of the
President.
ii. The Vice President shall assist the President in the administrative duties of
the Student Chapter.
iii. The Vice President shall keep the Charter of the Student Chapter up-todate.
iv. The Vice President shall oversee appointed committees.
c. Secretary/Treasurer
i. The Secretary/Treasurer shall be responsible for keeping accurate records
of all chapter business and all correspondence of the Student Chapter.
ii. The Secretary/Treasurer shall keep the minutes of the meeting and supply
Student Government copies of those minutes upon request.
iii. The Secretary/Treasurer shall be responsible for assembling information
and drafting the annual report to FCCMA.
Page 31 of 201
Capstone
Miller, 27
iv. The Secretary/Treasurer shall be responsible for maintaining complete
fiscal records.
v. The Secretary/Treasurer shall be responsible for the distribution of monies
and any other financial transactions, and in obtaining the signature of the
President or Vice President on all financial statements requiring signature.
ii.
Officers must hold a passion for local government, be within good academic standing,
and exhibit leadership that will assist in the growth of the Chapter and FCCMA Student
Council.
(International City and County Managers Association, 2014).
Page 32 of 201
Capstone
Miller, 28
Team Building and Dynamics
This organizational structure is designed in a way which all members are integral members of
interdependent teams instead of as individuals.
Effective Team Building Strategies:
Clear Expectations –
1. Strategic plan/Communication Strategy which defines overall direction and
objectives and details how each member will help chapter reach its objectives.
2. Goal setting, evaluation, feedback, and accountability that lets members know
how they are doing. This process must provide opportunities for continuing
employee professional and personal development.
Context – We value our members!
1. Do the chapter members feel valued?
a) Open communication must be encouraged
2. Does the team understand how members fit into the chapter’s mission, vision and
objectives?
a) “Celebrating Success”, a Team Building Workshop – 1 per semester to
include recognition of member contributions and an informal recognition
and celebration of the success of each member representing the Chapter in
our mission and values.
(Weinberg, 1999).
Page 33 of 201
Capstone
Miller, 29
References - Websites
FCCMA.org. (2014, August 01). Florida City and County Managers. Retrieved August 27,
2014, from FCCMA Membership: http://fccma.org/membership/
FCCMA.org. (2014, August 01). Florida City and County Managers Association. Retrieved
August 27, 2014, from Student Council: http://fccma.org/student-council/
International City and County Managers Association. (2014, August 2014). ICMA. Retrieved
August 28, 2014, from Start a Student Chapter:
http://icma.org/en/icma/career_network/education/student_chapters/start_a_student_chap
ter
Public Relations Society of America, Inc. (2014, October 01). Public Relations Society of
America. Retrieved 10 01, 2014, from Research at PRSA:
http://www.prsa.org/Intelligence/Research/#.VEQnLBYhDKc
Weinberg, S. (1999). Facilitating Collaborative Decision-Making in Six Steps. International
Association of Facilitators (p. 4). Williamsburg: International Association of Facilitators.
Page 34 of 201
FCCMA Student Council Chapter at SPC
Question 1
Please select your status on campus
Student
100%
Response Percent Count
Student
100.00% 13
Total responses 13
Question 2
Please select your gender (optional)
Female
Male
38.5%
61.5%
Female
Male
61.54% 8
38.46% 5
Total responses 13
Question 3
Page 35 of 201
Please select your ethnicity (optional)
16.7%
16.7%
Black,
non-Hispanic
origin
White,
non-Hispanic
origin
Undisclosed
66.7%
Response
Percent Count
Black, non-Hispanic origin 16.67% 2
White, non-Hispanic origin 66.67% 8
Undisclosed
16.67% 2
Total responses
12
Question 4
Are you currently employed in public service?
There are 13 responses to this question:
no - 16:38:53 10/12/2014
No - 17:28:05 10/12/2014
No - 18:14:01 10/12/2014
no - 19:43:11 10/12/2014
No - 23:28:57 10/12/2014
Yes - 03:14:14 10/13/2014
No - 08:11:14 10/13/2014
no - 08:39:31 10/13/2014
no - 09:41:25 10/13/2014
Yes - 12:33:23 10/13/2014
yes - 15:20:43 10/13/2014
I am self employed - 16:24:27 10/13/2014
no - 07:36:39 10/14/2014
Question 5
Page 36 of 201
Have you ever applied for position in state or local government?
Yes
No
38.5%
61.5%
Yes
No
61.54% 8
38.46% 5
Total responses 13
Question 6
Were you hired for a position in state or local government?
Yes
No
40%
60%
Yes
No
40.00% 4
60.00% 6
Total responses 10
Question 7
Would you be interested in joining a school club for professional development and job resources?
Page 37 of 201
Yes
Maybe
46.2%
53.8%
Yes
Maybe
46.15% 6
53.85% 7
Total responses 13
Question 8
Have you heard of the Florida City County Managers Association? (FCCMA)
Yes
No
30.8%
69.2%
Yes
No
69.23% 9
30.77% 4
Total responses 13
Question 9
Are you a member of Student Government Association?
Page 38 of 201
Yes
No
I am
interested in
joining
84.6%
Response
Percent Count
Yes
7.69% 1
No
84.62% 11
I am interested in joining 7.69% 1
Total responses
13
Question 10
Do you feel that you could benefit from additional networking opportunities, professional development and/or mentorship from public
service professionals for your future or current career?
There are 13 responses to this question:
maybe - 16:38:53 10/12/2014
Yes - 17:28:05 10/12/2014
Yes - 18:14:01 10/12/2014
yes - 19:43:11 10/12/2014
Yes - 23:28:57 10/12/2014
Yes - 03:14:14 10/13/2014
yes - 08:11:14 10/13/2014
Yes - 08:39:31 10/13/2014
yes - 09:41:25 10/13/2014
Yes - 12:33:23 10/13/2014
yes - 15:20:43 10/13/2014
Possible? - 16:24:27 10/13/2014
maybe. If they are impartial - 07:36:39 10/14/2014
Question 11
Would you be more inclined to attend a student council meeting if there were pizza and drinks?
Page 39 of 201
Yes
No
46.2%
53.8%
Yes
No
46.15% 6
53.85% 7
Total responses 13
Question 12
Would you like to increase your chances of being hired post-graduation?
Yes
No, I already
have a career
15.4%
84.6%
Response
Percent Count
Yes
84.62% 11
No, I already have a career 15.38% 2
Total responses
13
Results as of 10:32 AM, December 12, 2014
Page 40 of 201
November 21, 2014
Jaycee Building, Lakeland
President Silverboard called the meeting to order at 8:33 a.m. with the following
members present:
Members Present:
President Jill Silverboard, Assistant City Manager, Clearwater
President-Elect Michael Pleus, City Manager, DeLand
District I Director Lee Garner, City Manager, Chattahoochee
District II Director Sally Sherman, Deputy County Administrator, Flagler County
District III Director Beth Anne Knight, Deputy County Manager, Osceola County
District V Director Yocelyn Galiano, Village Manager, Pinecrest
District VI Director Roger Reinke, Assistant City Manager, Naples
District VII Director Micah Maxwell, Town Manager, Belleair
District VIII Director Ryan Leavengood, City Manager, Lake Alfred
At-Large Director Michael Cernech, City Manager, Tamarac
At-Large Director Jonathan Evans, City Manager, Haines City
At-Large Director Horace McHugh, Assistant City Manager, Oakland Park
Members Absent:
Secretary/Treasurer Bobby Green, City Manager, Auburndale
Past President Russ Blackburn, City Manager, Gainesville
District IV Director George Brown, Deputy City Manager, Boca Raton
Others Present:
Kurt Bressner, Coordinator, FCCMA Senior Advisors
Sallie Ann Burnett, East Regional Director, Alliance for Innovation
Dr. Bob Lee, Executive Director, The Center for Florida Local Government Excellence;
Assistant Professor FGCU
Ken Parker, ICMA Liaison
Beth Rawlins, Corporate Liaison and President, Florida Business Watch
Michele Miller, St. Petersburg College
Elizabeth Van Scoyoc, St. Petersburg College
Victor Gonzalez, St. Petersburg College
Jaime Arriza, St. Petersburg College
Lynn Tipton, FCCMA Executive Director
Carol Russell, FCCMA Administrative Assistant
Lynn Lovallo, FCCMA Executive Assistant
Mr. Brad Johnson, Lakeland Assistant City Manager welcomed the Board to Lakeland.
He told the Board that Lakeland has 100,000 residents and the city employs 2,700
employees. He also told the Board that Lakeland is the home of the Detroit Tigers spring
training whose contract expires in 2016.
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Ms. Silverboard asked the Board when reading the correspondence to please note under
Tab 2 the report that was included on the ICMA Task Force on Strengthening
Inclusiveness within the Profession by Adriana Trujillo-Villa. The Board voted to assist
with Ms. Trujillo-Villa’s expenses to go to ICMA to attend the task force meeting. Ms.
Rawlins pointed out that even though women are qualified to be managers both in the
public and private sector, 71% still do not have female executives. She asked that the
profession as a whole start the charge to make it a goal. This task force will present its
report to the ICMA Executive Board next September.
Ms. Silverboard told the odd-numbered District Directors that they should be starting
their district elections to have them completed by February 15.
Ms. Silverboard then asked the Board to approve the letters of endorsement for the
nominations of Lee Feldman for ICMA President and Carl Harness for ICMA SE Vice
President positions.
Mr. McHugh made a motion to support the nominations and to
send the letters of endorsement. Mr. Garner seconded the
motion. The motion passed without opposition.
Mr. Pleus then brought up concerns regarding Deltona and Sunrise. The Deltona
Commission recently directed the City Manager to fire the Human Resources Director.
His concern is that this will start a trend with other commissions. This also happened in
Sunrise. He asked the Board to help out managers who are put in interim positions and
then their Commissions direct them regarding their employees. Ms. Galiano asked the
Board to take a stand against these jurisdictions. Ms. Sherman stated that she didn’t
believe that the Board should do this because it might alienate the Commissions against
the Association. She believed that the Association should work with educating the
elected officials in their roles and reach out to interim managers and advise them of
their roles. Mr. Bressner said that he could ask the senior advisors to work with the
interim managers.
Mr. Pleus made a motion to ask the senior advisors to work with
the District Directors to assist with reaching out to those in
interim positions to equip them with the right tools to deal with
these situations. Mr. McHugh seconded the motion.
There was discussion that there should be a session at the Florida League of
Cities’ conference and to ask a spokesperson from the Life Well Run campaign to
speak on this issue. The Professional Management Matters campaign can take
this forward also.
The motion passed without opposition after discussion.
Mr. Pleus made a motion to approve the consent agenda as
presented. Mr. Garner seconded the motion. The motion passed
without opposition. The items approved were: The minutes
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from August 13, 2014, the 2015 Nominating Committee, the
contract with RB Oppenheim for website hosting, the waiver of
dues for MIT’s for FY 2015 and the site selection for the 2018
FCCMA Conference.
Ms. Tipton asked the Board to review the FY 2014 year-end financial statements and to
note a few changes.
Mr. Pleus made a motion to accept and file the FY 2014 year-end
financial statements. Mr. Garner seconded the motion. The
motion passed without opposition.
Executive Director’s Report: Ms. Tipton informed the Board that Mr. Blackburn
had attended the ICMA Conference Planning Committee meeting in Seattle and sent
back some recommendations for restaurants for the FCCMA Dutch Treat Dinner. He
also made a strong recommendation that anyone attending the ICMA Conference to
book his/her hotel room on the day that registration opens.
Ms. Tipton gave an update from the FLC Legislative Conference. Mr. Garner informed
the Board of the FLC priorities and he was working to get the priorities from FAC.
Ms. Tipton also gave a report from the last Florida Local Government Coalition Steering
Committee. Mr. Pleus and Ms. Rawlins will be working with the coalition on a grass
roots initiative.
Ms. Sherman made a motion to accept the investment report as
presented. Ms. Galiano seconded the motion. The motion was
passed without opposition.
The Center for Florida Local Government Excellence: Dr. Lee was asked to
provide the Center’s financial information in this report so he provided the budget and
the background on all the strategies for all the new Board members who are not familiar
with the Center.
Ms. Galiano made a motion to approve the first quarter
payment of $7,500 to the Center. Mr. Garner seconded the
motion. The motion was approved without opposition.
Dr. Lee then discussed his conversation with Frank Benest on the Cal-ICMA coaching
program. CAL-ICMA offers free webinars to members which is funded by ICMA’s
contribution of $20,000. At a cost of $5,000 other states can become members to
participate in this program. Mr. Benest would like FCCMA to contribute $5,000 to join.
Dr. Lee explained that the webinars are very general, not Florida specific. FCCMA
already hosts eight webinars a year through the Center. Dr. Lee proposed instead of
contributing $5,000 that Cal-ICMA can partner with FCCMA on webinars. FCCMA
could add four more webinars to host 12 webinars. The four additional webinars could
be general in nature to appeal to the other states. Mr. Jeff Brown had reviewed this last
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program year and recommended not to join as it was felt to be duplicative with what
CFGLE was already providing. Mr. Benest is asking the Board to reconsider. The Board
is not interested in changing its 2013 decision. The Board directed Ms. Tipton, Dr. Lee
and Mr. Parker to prepare a letter seeking a partnership proposal with Cal-ICMA.
Mr. McHugh made a motion to respond to Cal-ICMA to reiterate
the position that the FCCMA Board made in February 13 to not
join the Cal-ICMA coaching program. Mr. Pleus seconded the
motion. The motion passed without opposition.
Mr. McHugh made a motion to develop an agreement to create a
method for ICMA to recognize FCCMA as a partner for content
and programming. Mr. Garner seconded the motion. The
ICMA: Mr. Parker reported that deadlines are approaching in early December for the
Leadership Institute in Williamsburg and for students seeking fellow positions. He
reported that ICMA is looking at training being offered to see if it fits what is needed by
members based on where they are in their careers. ICMA also is making changes to the
credentialing program. You can let Mr. Parker know about any questions you may have
regarding credentialing. There will be additional e-courses in ethics. ICMA encourages
members to use the Knowledge Network. The Southeast Regional Meeting will be held
March 12-13 in Asheville. There will be a workshop for emerging professionals. The
ICMA conference will be held September 25-30 in Seattle.
Alliance for Innovation: The Big Ideas Conference was held in October in Fort
Lauderdale. The conference centered on economic and emotional resiliency. The Big
Ideas Conference will be held in Milwaukee next year. Board members need to let Ms.
Burnett know if they are interested in attending as the conference is by invitation only. A
workshop will be held December 3 in Clearwater. There are still spots available. Rebecca
Ryan is the speaker. The cost is $75 for members and $99 for non-members. A webinar
will be held on December 11 at 1:00 on Getting Unstuck. The webinar is free to Alliance
members and $49 for non-members.
The Alliance’s Annual Conference will be held in Phoenix. Pam Mews has resigned
effective at the end of the year. She has joined Safe Build.
Ms. Burnett also shared the Alliance Board’s initiative. She asks the FCCMA Board if she
may visit your jurisdiction to please let her know.
Beth Rawlins: She told the Board that the Membership Directory made a lot of money
in advertising this year. She has started working on the conference planning and that is
going well. Florida Business Watch met the previous week. This year she is marketing
FBW differently to government and corporate members. There are 850 government
members. Membership in FBW is free to government employees. She has reached out to
the local and regional leagues. She is encouraging FBW members to go to the FCCMA
regional trainings in 2015. FBW has taken on the abuse of the system on open records.
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FBW has created three steps to deal with this issue: 1. Creation of a custodian of records,
2. Predetermination of local open record responsibility as it relates to government
contracts and 3. Establish with the First Amendment Foundation processes and
procedures to remedy any open records violations before a lawsuit is filed to
accommodate if the government wants legal fees to be paid. Ms. Rawlins asked the
Board to send her any samples of local government projects that cannot be completed
because time and money have been spent on open records requests.
Senior Advisor Report: Mr. Bressner asked the Board to revise the Senior Advisor
policy. He reported that the senior advisors still feel it is necessary to have population
limits on city/county manager placement searches. If a government wants the senior
advisors to help with the search and the population exceeds the limit, the senior
advisors will consider these on a case-by-case basis. There will be not population limits
on searches for interims. He did not change the language on senior advisors engaging in
interim service. If a senior advisor is interested in taking an interim position, he/she can
take a leave of absence. He took out the sentence under VII. Outside Activities, section 8
that at no time will a senior advisor undertake any consulting services with a unit of
local government that is utilizing senior advisor services.
Mr. Pleus made a motion to approve the policy as revised. Mr.
Garner seconded the motion. The motion passed without
opposition.
Mr. Pleus made a motion to include population limits and add a
sentence that indicates case-by-case condierations in the policy.
Ms. Galiano seconded the motion. The motion passed without
opposition.
Mr. Bressner informed the Board that Peter Lombardi has resigned effective in April. He
will continue to serve on an ad-hoc basis.
Ms. Galiano made a motion that staff will send a letter on the
Board’s behalf to thank him for his service and that the Board
will accept his resignation with regret. Mr. McHugh seconded
the motion. The motion passed without opposition.
Mr. Bressner then requested that the Board move Sam Halter to emeritus status.
Mr. Garner made a motion to appoint Sam Halter to senior
advisor emeritus effective December 1, 2014 and send him a
letter of appreciation. Ms. Sherman seconded the motion. The
Mr. Bressner informed the Board that Craig Hunter is interested in becoming a senior
advisor. Mr. Hunter has done a great job of reaching out to the MITs. The Board may
want to consider Oel Wingo, John Stunson, Bob LaSala, Rex Taylor, Jim Curry and Mike
Crotty as future senior advisors.
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Ms. Miller, a student, asked Ms. Silverboard if she could attend a FCCMA Board meeting
to present her capstone project that she wrote for her PA for St. Petersburg College. She
is interested in starting a FCCMA student chapter, not an ICMA student chapter. Her
objective was to establish the first student council at St. Pete College. This council would
provide job placement resources and establish FCCMA membership. Michele was asked
to email her report to staff to include in FCCMA’s permanent records. Staff will include
a copy of the project in the next Agenda book.
Mr. Pleus made a motion to refer her report to the FCCMA
Student Council for its review. Mr. McHugh seconded the
motion.
During the discussion Mr. Pleus stated that he would like to see the FCCMA
student council revived.
The motion passed without opposition.
Committee Reports
Awards: Mr. Leavengood reported that the Awards Committee will start its work in
February. The award nominations are due February 2, and the scholarship applications
are due February 16. This year the Awards Committee combined the B. Harold Farmer
Scholarship and Raymond C. Sittig Scholarship into one application. The Committee
added the conference registration and attendance to the Sittig scholarship to allow for
networking.
By-Laws Review: Mr. Maxwell’s report was included in the agenda. The Task Force
has worked through half of the articles and made some small changes. The Task Force
spent most of its time on Article 5. The Task Force would like to add that the member
seeking an officer position on the Board must have served on the Board in the last five
years. The Task Force would like to change the sentence regarding members serving in
an interim or acting capacity. The Task Force discussed encouraging the President to
add an affiliate member in an ex-officio position, redistricting and removing the listing
of the districts in the by-laws. The Task Force will bring the revised by-laws to the Board
in February for approval.
Communications: The written report was included in the agenda. Ms. Sherman
informed the Board that the Committee had completed the ethics promotion, reviewed
the website and expanded the newsletter articles by requiring committee members to
each take a month to write an article. The Committee would also like clarification on
what needs to be accomplished on the open data survey that was requested by the
Florida Local Government Coalition. The Committee will send the survey in January.
Conference Planning and Winter Institute: Mr. Pleus stated that the Winter
Institute has been completed and will be a great conference. He also told the Board that
the planning for the Annual Conference is going very well.
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Fiscal and Administrative Responsibility: Ms. Knight stated that the report is
included in the agenda packet. The Committee is not recommending redistricting at this
time. The Committee will look at the reserve and the budget policies for the next Board
meeting.
Legislative: Mr. Garner attended the Florida League of Cities’ Legislative Conference
and has the FLC priorities. He will get the priorities from FAC and compare. The
Committee will reach out to legislators.
Mr. Reinke stated that FCCMA needed to educate officials on pension reform legislation.
He is concerned that there is a disconnect with what has been proposed and what may
be in the best interest to the cities. He told the Board that the Committee will meet with
staff directors in Tallahassee in January. The Board needs to inform Mr. Garner if
anyone has any burning issues that he/she would like the Committee to work on.
Membership: The written report was included in the packet. Ms. Galiano reported
that FCCMA is experiencing slight growth in membership. FCCMA lost some members
due to the new ethics training requirement but the Committee feels strongly that the
members should get the training and that the Committee does not recommend making
any changes to the ethics training policy. She also reported that the Committee is not
approving any applicants who have not taken the online ethics course. Florida
International University is creating an ICMA student chapter.
The Board recessed at 11:40 am to take a tour of Tiger Town arranged by the City of
Lakeland. The Board reconvened at 1:19 pm.
MIT: Mr. Leavengood reported that the Committee was focusing on the MIT conference
session. The Committee is proposing a session on management contracts. The session
will also look at contracts for assistants and department heads and what to include in
the contracts. The Committee will work on getting speakers for the session.
Professional Development: The report was included in the packet. Mr. McHugh
summarized the Committee work. He informed the Board that ICMA Executive Director
Bob O’Neill will speak at the Career Development Luncheon at conference. The So You
Want To Be session has been completed. The Committee will begin to market the
SYWTB. The Committee has identified webinar topics through May. Most of the onsite
training sessions have been planned. The Symposium in Lake City was canceled due to
the lack of registrations. The training calendar has been posted on the website.
Professional Management Matters: The report was included in the packet and no
action was required at this time. If the Board has any concerns, let Ms. Tipton or Mr.
Blackburn know. The Task Force will report at the next meeting.
Strategic Plan: President Silverboard reviewed the report and related some
conversations she had with the chair. The Board did not discuss the Strategic Plan as
many Board members had already left and it was thought to wait until the next meeting
when all the Board members would be there.
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Mr. Garner made a motion to have the Task Force proceed to
prepare an Action Plan for approval with the Strategic Plan in
February. Ms. Sherman seconded the motion, and it passed
unopposed.
Mr. Pleus recommended that Staff be directed to send the Strategic Plan and Action
Plan to the Board separate from the agenda packet at least two weeks prior to the Board
meeting. Staff was directed to contact Mr. Jon Lewis and ask him to work with the task
force to develop the action plan.
The Board was directed after reviewing the strategic plan to send any comments to staff
and copy all Board members.
Office and Director Reports
District I: Mr. Garner reported that the District I training had been canceled due to
lack of registrations. The District will reschedule the training for January 16 and the
topic will be ethics. District I election process is in motion.
District II: Ms. Sherman reported that the District II training held on October 31 went
very well. The brochure that was developed for the training gave an overview of the
training. Ms. Sherman was able to secure a grant to bring in a professional trainer
allowing both FCCMA members and non-members to attend. Ms. Sherman has posted
to LinkedIn for FCCMA. She is now working on the District 2 host committee
responsibilities.
District V: Ms. Galiano reported that the first district training in District V was held in
Oakland Park. There will be another training in March that will be a follow up on the
technology training. This training will teach people to twitter, using social media. She
reported that a survey will be sent to the membership regarding starting a mentoring
program. She would also like to have a job fair at the conference. Ms. Silverboard
thanked Ms. Galiano for the reception that was held in August in North Miami. She told
the Board that she and Mr. Blackburn had talked to the Miami manager and encouraged
him to join.
District VI: Mr. Reinke stated that his report was in the agenda book. He reported that
three Manatee County managers had resigned their FCCMA membership. He contacted
them and they told him they thought FCCMA was more geared toward cities. He told the
Board that FCCMA needed to be sensitive to this but we need to get the county people to
recognize the value of FCCMA. Ms. Silverboard asked the Board to reach out to county
members and ask them to join committees.
District VII: Mr. Maxwell reported the onsite training session scheduled in November
in St. Petersburg has been moved to March 27. There will also be a training in
Gainesville on February 20. He reported that the District VII canvassing committee has
been selected. Ms. Silverboard has reached out to the Pinellas County manager to
encourage him to join FCCMA.
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District VIII: Mr. Leavengood reported that the District VIII onsite training session
will be held February 26 in Groveland. This session will focus on retirement options for
self and cities. It will look at defined benefit plans versus defined contributions plans.
At-Large Director Evans: Mr. Evans reported that he is working on engaging UCF in
an ICMA student chapter. He is also working on increasing membership in his district.
He also is an adjunct professor at Polk State.
At-Large Director McHugh: No report.
At-Large Director Cernech: No report.
Ms. Rawlins informed the Board that the reception held in District V acquired two new
FBW members. She asked the District Directors to let her know if there are any changes
to the onsite training sessions.
The meeting adjourned at 2:06 pm.
Respectfully Submitted,
I hereby certify that these Minutes
were approved at an official meeting
held on:__________________
Lynn Tipton
Executive Director
____________________
Signature-Presiding Officer
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FCCMA Agenda Memorandum
To:
From:
Ryan Leavengood, MIT Committee Chair
Ken Fields, MIT Committee Co-Chair
Subject:
Waiver of Dues for MITs
Date:
February 2015
Requested Action:
To approve waiving dues for Mark Kutney and Bogdan Vitas as
presented.
Strategic Plan Link:
Value Statement No. 7
Financial Impact:
$400
Background
In 1993, the FCCMA Board of Directors adopted a policy offering support to FCCMA managersin-transition. This policy was last revised in 2013. The policy offers financial assistance to attend
conference, free onsite training sessions and an organized outreach to MITs for moral support
and complimentary dues for three fiscal years. The current policy states that MITs who are
working in interim positions and who are prohibited from seeking or choose not to seek
employment with other government entities will have their benefits terminated at time of
employment.
Purpose of Agenda Request
The request to waive the dues for MITs is approved at the November Board meeting. This
request to waive dues came after the members received their final dues notice. Please see the
attachments for explanations of why FCCMA staff is asking for a dues waiver.
Summary
In summary, the Committee is asking the Board to consider waiving their dues even though this
is past the deadline for a dues waiver.
Page 57 of 201
Carol Russell
From:
Sent:
To:
Subject:
Mark Kutney <[email protected]>
Monday, January 05, 2015 4:02 PM
Carol Russell
Re: RE: FCCMA 2014-15 Annual Membership Dues Notice
Hello Carol:
Yes, I would like you to ask for the waiver. Since the layoff at Loxahatchee, I have been busy interviewing with
Atlantic Beach, Surfside and South Palm Beach, and I had hoped to land one of those positions and avoid this action.
Please let me know if this email response is satisfactory or if something more formal is required of me. Otherwise,
thank you for requesting the waiver on my behalf.
Best regards,
Mark
Sent: Monday, January 05, 2015 at 3:04 PM
From: "Carol Russell" <[email protected]>
To: "Mark Kutney" <[email protected]>
Subject: RE: FCCMA 2014-15 Annual Membership Dues Notice
Mark,
Would you like me to ask the Board for a dues waiver? Since you were a full member in
good standing at the time of your termination in Loxahatchee Groves, I can ask the Board
if they will waive your dues for FY 2015.
Thank you,
Carol
Carol Russell
Administrative Assistant
P.O. Box 1757
Tallahassee, FL 32302
(850) 222-9684
www.fccma.org
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From: Mark Kutney [mailto:[email protected]]
Sent: Friday, January 02, 2015 4:50 PM
To: Carol Russell
Subject: Re: FCCMA 2014-15 Annual Membership Dues Notice
Hello Carol:
Thank you for the dues reminder. I have been in a MIT status since October 1, 2014 when I experienced a lay off in
my position with Loxahatchee Groves. I am sorry that I did not notify FCCMA earlier, but I have been quite busy
pursuing other opportunities and being involved in several recruitment efforts. I plan on advising ICMA and PBCCMA
next week. If there is any formal step that I need to take at this point please advise. Upon securing employment, I
will immediately notify FCCMA for dues payment.
I look forward to your response and direction relative to this matter.
Best regards,
Mark Kutney
Sent: Wednesday, December 31, 2014 at 12:00 PM
From: "Carol Russell" <[email protected]>
To: [email protected]
Subject: FCCMA 2014-15 Annual Membership Dues Notice
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2014 - 2015 Dues Invoice
Mark Kutney, ICMA-CM
301 S. Bronough Street, Suite 300 (32301)
PO Box 1757
Tallahassee, Florida 32302-1757
Phone: (850) 222-9684
Fax: (850) 222-3806
13627 Chatsworth Village Dr
Wellington, FL 33414-8956
Contact info changes? Email [email protected]
Account ID: 1451
Member type: FULL
Item
FCCMA Membership Dues
Status: FINAL NOTICE
Due Date: 0/1/2014
Detail
October 1, 2014 - September 30, 2015
Qty
1
Unit Price
$375.00
Total
$375.00
Total
$375.00
This is your final notice for annual dues. Membership will lapse as of February 1, 2015, so please renew today.
To pay online by Visa or MasterCard, login to the FCCMA website. Your login ID is [email protected]. Forgotten your
password? You can change it online.
If payment will be made by check, enclose a copy of this invoice with your payment. Indicate on the check the name of the person(s) that the
payment amount is for or your check could be returned.
You can update your member info online, too! Just login to the members site and click on the small pencil icon to the right of any info block to
make changes. Alternatively, you may email Carol Russell with your contact information changes.
Ethics Agreement: I hereby expressly agree as a condition of membership to abide by and will otherwise be governed by the Association's
Charter, Bylaws and ICMA Code of Ethics.
Communications Compact: By virtue of my payment of membership dues, I hereby authorize the FCCMA to send organization-related
communications to me via fax or e-mail at the fax number or e-mail address currently on record with FCCMA, unless I contact Carol Russell
and request to be removed from the mailing list.
MEMB ERSHIP WITH THIS ASSOCIATION IS NON-TRANSFERABLE. Payments to the Florida City and County Management Association are not deductible as charitable contributions for Federal Income Tax purposes. However, they may be deductible under other provisions of the Internal Revenue Code. Please return a copy of this form with your check payment. Mail: PO Box 1757, Tallahassee, FL 32302-1757
3
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Carol Russell
From:
Sent:
To:
Subject:
Jr. Bogdan Vitas <[email protected]>
Tuesday, January 20, 2015 3:04 PM
Carol Russell
Re: FCCMA 2014-15 Annual Membership Dues Notice
Hi Carol,
Please list me as a member in transition dating to July 1, 2014.
Thank you,
Bob Vitas
On Thu, Jan 15, 2015 at 1:02 PM, Carol Russell <[email protected]> wrote:
I updated your record to reflect the correct mailing address. You signed your email
Member in Transition. Are you interested in being listed as a FCCMA MIT? If so, I will need
to add your name to the February Board agenda to ask them to waive your dues. As a full
member in good standing at the time of your separation from Key West, you were eligible
to be a MIT. If you are interested in becoming a MIT, please let me know ASAP.
If you are not interested and want to pay the $25 to stay a member, your logon is
[email protected] and your password is fccma1234.
Thank you,
Carol
Carol Russell
Administrative Assistant
P.O. Box 1757
(850) 222-9684
1
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www.fccma.org
From: Jr. Bogdan Vitas [mailto:[email protected]]
Sent: Wednesday, January 14, 2015 2:47 PM
To: Carol Russell
Subject: Re: FCCMA 2014-15 Annual Membership Dues Notice
Hello Carol,
Thank you for sending the invoice to me directly as I did not see this before your email. The City does not
forward my mail so please change the mailing address to: 205 Golf Club Drive, Key West, Florida
33040. Also, change my account to only reflect this email address. I would like to pay the dues so please
advise how this can be done on line by VISA.
Thank you,
Bogdan Vitas
Member in Transition
On Wed, Dec 31, 2014 at 12:01 PM, Carol Russell <[email protected]> wrote:
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2014 - 2015 Dues Invoice
Bogdan Vitas, Jr.
301 S. Bronough Street, Suite 300 (32301)
PO Box 1757
Tallahassee, Florida 32302-1757
Phone: (850) 222-9684
Fax: (850) 222-3806
PO Box 1409
Key West, FL 33041-1409
Contact info changes? Email [email protected]
Account ID: 24669
Member type: SUBSCRIBER
Item
FCCMA Membership Dues
Status: FINAL NOTICE
Due Date: 0/1/2014
Detail
October 1, 2014 - September 30, 2015
Qty
1
Unit Price
$25.00
Total
$25.00
Total
$25.00
This is your final notice for annual dues. Membership will lapse as of February 1, 2015, so please renew today.
To pay online by Visa or MasterCard, login to the FCCMA website. Contact Carol Russell to get a login to
the member's site.
If payment will be made by check, enclose a copy of this invoice with your payment. Indicate on the check the
name of the person(s) that the payment amount is for or your check could be returned.
You can update your member info online, too! Just login to the members site and click on the small pencil icon
to the right of any info block to make changes. Alternatively, you may email Carol Russell with your contact
information changes.
Ethics Agreement: I hereby expressly agree as a condition of membership to abide by and will otherwise be
governed by the Association's Charter, Bylaws and ICMA Code of Ethics.
Communications Compact: By virtue of my payment of membership dues, I hereby authorize the FCCMA to
send organization-related communications to me via fax or e-mail at the fax number or e-mail address currently
on record with FCCMA, unless I contact Carol Russell and request to be removed from the mailing list.
MEMB ERSHIP WITH THIS ASSOCIATION IS NON-TRANSFERABLE. Payments to the Florida City and County Management Association are not deductible as charitable contributions for Federal Income Tax purposes. However, they may be deductible under other provisions of the Internal Revenue Code. Please return a copy of this form with your check payment. Mail: PO Box 1757, Tallahassee, FL 32302-1757
3
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To:
From:
Lynn Lovallo, Executive Assistant
Subject:
2015-2018 Strategic Plan
Date:
February 2015
Requested Action:
Review, discuss and approve in concept the 2015-2018 Strategic Plan. Direct
staff to develop an action plan for submittal to the incoming Board of Directors.
N/A
Financial Impact:
N/A
Background
At the November Board meeting, direction was given to refer the proposed Strategic Plan back to the
Strategic Planning Task Force for them to re-submit it in February with an action plan. The Task Force
was not comfortable developing an action plan and felt that should be something developed between
staff and the presidents. Staff worked with the Executive Committee to develop a timeline for
completion.
Purpose of Agenda Request
The purpose of this request is to give the Board ample time to review the Strategic Plan and have a
discussion (if necessary) on any changes or recommendations from the Board before it is submitted for
final approval in May.
Summary
The Board members were sent the proposed Strategic Plan on January 12 for an in-depth review prior to
this February Board meeting.
At the February 4 planning meeting with the Executive Committee, goals and objectives will be
discussed and divided among the incoming president and president-elect. Based on that discussion, an
action plan will be developed by staff.
The Strategic Plan will be an agenda item (stand-alone) for discussion and approval in concept at the
February 4 Board meeting. Because of the action pertaining to this item at the November meeting, it
will require a motion to reconsider. The vote in November was unanimous; therefore, any member
who was present at the November meeting may ask to have this reconsidered. If approved in concept
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at this meeting, the Strategic Plan will be printed in the annual meeting program at conference for the
membership to see. President Silverboard will announce that it was approved in concept by the Board
and ask for any questions from the attending membership. Should any large problems or dissent be
raised by the membership, there would still be time to make changes. The Strategic Plan does not
require a vote to adopt by the membership; it is a working document for the Board of Directors.
The Strategic Plan with the Action Plan and timelines to complete goals will be on the agenda for the
Saturday, May 30 meeting of the incoming Board of Directors. The approved Strategic Plan will be
printed in the Membership Directory.
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STRATEGIC PLAN 2015 – 2018
MISSION STATEMENT
FCCMA is a member-driven, ethical, inclusive organization committed to the council-manager
form of government, dedicated to effective partnerships with elected officials, devoted to the
advancement of excellence in professional management of local government in the State of
Florida and determined to provide quality of service to its membership and the cities it serves.
CORE PRINCIPLES
1. The Council/Manager Plan is the premier plan for city and county management.
2. The inclusion, acceptance and diversity of ideas and people are essential components of
professional management in cities and counties as well as the Association.
3. As expressed in the ICMA Code of Ethics, ethics are the basis for professional
management.
4. Professional management is promoted and enhanced by the sharing of experiences and
ideas between members.
GOAL I. ADMINISTER THE ASSOCIATION SUSTAINABLY WITH FISCAL RESPONSIBILITY
Objective A: Review the fiscal policies of FCCMA to ensure long-term sustainability
1. During the term of this strategic plan, all financial policies will be reviewed for
long-term relevance and sustainable practices.
2. Disseminate information contained in the audit.
Objective B: Review the FCCMA’s dues structure and conference costs to ensure
affordability and sustainability.
1. Review the financial impacts of changes in any proposed dues structure and
membership to ensure that FCCMA remains financially viable.
2. Ensure that dues and conference costs remain affordable..
Objective C: Ensure FCCMA is value added to its members on a consistent basis
1. Review services offered by FCCMA to determine their long term needs and
sustainability.
2. Review results of ICMA and other member services surveys to determine the
appropriate services to be offered by FCCMA.
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Objective D: The financial future of the Association for the long term depends on
the diversification of the membership and the Board of Directors. This
diversification includes county/city, large/small jurisdictions, race and gender.
1. Keep current and make available an informational guide that describes how to be
an active, contributing member of FCCMA and what is involved to get on the
Board of Directors.
2. The Board should evaluate whether the elimination of certain membership
categories would increase or decrease the financial sustainability of the
Association.
3. Help managers understand the value of having their assistants serve on
committees and the Board of Directors.
4. The Board should explore opportunities to engage more interaction with the
ICMA Hispanic Network.
5. The Board should explore opportunities to engage with other organizations to
diversify the membership.
Objective E: Continue to analyze the value versus cost of resources to determine
which are most impactful for the FCCMA membership.
GOAL II: DEVELOP AND SUSTAIN A ROBUST WELL-SERVED MEMBERSHIP
Objective A: Improve membership in the Association through increased retention
and recruitment by providing increased value to FCCMA members.
1. Establish and publish annual member growth and retention targets.
2. Develop annual recruitment plan for new members, through the Membership
Committee and approved by the Board of Directors, which targets new members,
non-traditional members and future managers including specific protocols for
staff and Board members.
3. Develop recruitment strategies to increase membership by district and geographic
areas.
a. The Membership Committee, with assistance from the appropriate District
Director, will review specific geographic areas that have limited
representation in FCCMA and develop strategies to encourage
membership.
4. Develop an FCCMA membership ambassador program, similar to ICMA’s, and
assign new members upon joining the Association.
5. The Association will periodically review alternative membership fee levels based
upon market demands and comparable organizations of FCCMA’s size.
Objective B: Recruit and retain local government professional managers and
promote diversity in the Association’s membership and the profession.
1. Develop new programs that will have value to local government; i.e.,
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a. Resume bank (to be managed by staff electronically)
b. Manager contract bank (to be managed by staff and maintained
electronically)
c. Internship Program – basic requirements and tip sheets
d. Job fair and other out-of-state outreach efforts
e. Salary and benefit comparability surveys
f. Executive Development Fellowship for involvement in the Harvard
Kennedy School Program and other necessary professional development
opportunities for managers
2. Develop training and materials to promote diversity within the membership and
the profession.
Objective C: Identify and implement services desired by members to ensure
continued value of membership dollars and achieve desired participation levels.
1. Encourage involvement by small municipalities and counties by:
a. Explore financial assistance, if needed, to promote participation in
FCCMA events
b. Active recruitment
c. Support additional tech-based FCCMA events
d. Regionalized events
2. Review membership service options and see if they meet the diverse needs of the
membership and implement programs to meet respective needs.
a. Large governments versus small governments
b. City versus county issues
c. Geographic and/or district needs
Objective D: Improve communications and identify resource information on
innovative government practices.
1. Identify resource material and create white papers on areas of interest to local
government managers to include:
a. Financial management principles for varying economic realities
b. Innovative practices to help avoid lowering the quality of services provided
by local government
c. Review city/urban planning implications such as sprawl and land use review
for the generation of appropriate economic growth
2. Develop online learning programs
3. Develop online research capabilities
4. Develop opportunities to employ innovative technology to enhance
communications with members, such as:
a. Development of list serve/blogs
b. Online research
c. Online Membership Director
d. Webinars
e. Integration with social networking sites
f. Mobile device compatibility
g. User-friendly search function
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h. Content management system staff can maintain
5. Develop and promote Speaker’s Bureau for presentations to the Florida League of
Cities, Florida Association of Counties, National League of Cities and other related
agencies.
GOAL III. PROVIDE MEANINGFUL PROFESSIONAL DEVELOPMENT AND TRAINING TO
FCCMA MEMBERS AND POTENTIAL MEMBERS
Objective A: Provide quality continuing education programming which is relevant
and appealing throughout the life cycle of a manager’s career.
1. Define and implement partnerships with other professional organizations to
develop training that meets CEU requirements for complementary professional
certifications or overarching training possibilities through the Florida Local
Government Coalition.
2. Provide adequate opportunities for training to assist members in meeting their
membership requirements.
3. Implement a progressive Emerging Leaders Development Program modeled after
the one utilized by ICMA.
4. Create a “Hot Topic” blog that will allow members to share ideas regarding “real
time” issues.
Objective B: Develop programs that inspire and encourage growth within the
profession
1. Collaborate with other professional organizations that typically attract
department-specific members to offer joint meetings, training, education, etc.,
through the Florida Local Government Coalition.
2. Provide managers materials that can assist them in offering opportunities within
their organizations to gain exposure to the profession.
3. Develop a marketing plan of education, training, programs, and events to other
professional organizations and to a greater depth within local governments.
4. Encourage non-credentialed managers to become credentialed and provide
support through the process.
GOAL IV. PROMOTE ETHICS WITHIN GOVERNMENT
Objective A: Expand ethics education initiatives and programming for FCCMA
members.
1. Revise the website to reflect the Association’s focus on ethics
a. Coordinate all ethics under this single heading
i.
Move ethics review for members to this new location
ii.
Add ICMA Code of Ethics
b. Develop and adopt a formal code of ethics for the Association and post on
the website
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i.
Mirror the ICMA Code of Ethics
ii.
Include guiding principles and/or core values
c. List on mast head under ethics the annual requirement for managers to
have a minimum of four hours of continuing education training in ethics
2. Provide on-going education regarding the development and implementation of
ethical assessments through webinars and the annual conference.
3. Develop collaborative relationships to enhance the professional ethics of the
membership.
a. Work with the Florida Commission on Ethics to develop an ethics hotline.
b. Develop an ethical education partnership with the Florida League of Cities
(FLC) and the Florida Association of Counties (FAC), the Attorney
General’s Office and the Center for Florida Local Government Excellence.
4. Provide information to members on how to meet their annual ethics training
requirements.
Objective B: Increase public awareness of local government ethics
1. Develop a public education campaign and an ongoing public relations effort
highlighting expectations and examples of ethics in government.
2. Educate members on the value of incorporating collaborative civic participation
and input into the public decision making process.
GOAL V. COLLABORATE WITH EDUCATIONAL INSTITUTIONS
Objective A: Maintain and improve the Association’s relationships with the State’s
universities (public and private) and other educational institutions.
1. Strongly market FCCMA programs to educational institutions and students
2. Encourage, promote and support the establishment of ICMA Student Chapters at
every MPA program in the State of Florida.
3. Review opportunities to financially support the involvement of ICMA Student
Chapter leaders in participation in FCCMA events.
GOAL VI. DEMONSTRATE THE VALUE OF PROFESSIONAL LOCAL GOVERNMENT
MANAGEMENT.
Objective A: Increase awareness of FCCMA and the local government
management profession
1. Promote the work of professional management
a. Continue the work of the Professional Management Task Force on public
initiatives, jobs well done, the council-manager form of government and
“telling” the stories about good government.
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2.
3.
4.
5.
6.
7.
8.
b. Strive to feature Florida cities and counties in such publications as
Governing, All American Cities, Florida Quality Cities and City
Connections.
c. Encourage FLC and the FAC to recognize good governance in their
publications.
Develop and fund a public relations plan/campaign for FCCMA.
a. Routinely prepare and circulate positive news regarding the profession and
to link professional managers with media opportunities.
b. Update the website regularly.
Develop “best practices” in local government public relations for members.
Provide annual media training to members and local government professionals
through webinars, regional meetings and/or the annual conference.
Maintain a presence at the annual meetings of the Florida League of Cities and the
Florida Association of Counties.
a. Staff a booth at their annual conferences
Collaborate with those who are already highly respected by the public to promote
professional local government management.
a. Florida League of Cities
b. ICMA
c. Florida Association of Counties
d. National League of Cities
e. American Society of Public Administrators
Explore the value of having a social media presence
Develop a strategy for communication with universities offering MPA programs
a. Communicate with the students about the value of good governance
b. Promote the value of local government as a career choice
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To:
From:
Lynn Tipton, Executive Director
Subject:
My Report for February 2015 Board Meeting
Date:
January 20, 2015
Requested Action:
Discussion and/or Approval by Board Members
n/a
Financial Impact:
n/a
FLC Update – Orlando Transition and University Summits
I appreciate the board’s patience as I prepare for the transition to Orlando! The merger of my former
department into the Membership and Public Affairs department is completed; however, some duties
and responsibilities among the team members will still occur. When Lynn Lovallo’s retirement occurs in
June, I will promote Carol Russell into that position and then hire a new administrative assistant;
hopefully this will be a smooth and quick transition also. I still expect to move in late July/early August.
University Summits: the FLC University has been trying to hold five sets of summits (5 to 6 locations
each) around the state on a variety of subjects since 2012. While they have been well received and
reasonably well attended for the most part, I also want the board to know that we try to be sensitive to
other training date conflicts and the nature of topics we select. For example, everyone wants Fridays as
that is the only date that county and municipal commissions don’t meet. There will always be conflicts. I
welcome any and all ideas for topics, and am also eager to find guest speakers in each location!
Requested Action: None; informational only
Florida Local Government Coalition – Update
The first quarterly meeting for 2015 was held in Orlando on January 16th; I attended with Carl Harness.
The two first attempts at local events are coming along: the Western section of the I-4 corridor will hold
an event March 6th in Tampa (Beth Rawlins and Carl are hosts), and a date will be selected soon for the
Eastern I-4 corridor. These first two events will have hand-selected attendees from all 29 associations; it
is hoped that future events can be open to anyone within the 29 associations. The goals are promoting
networking; problem-solving for local/regional issues; and also to learn about location-specific
developments (downtown revitalization in Tampa is one example).
The Coalition is also beginning the 2015 “Local Works Day” planning now. Would FCCMA like to sponsor
an event or suggest an activity?
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Requested Action: please provide “Local Works Day” feedback
FCCMA Investment Update: the most recent Vanguard statements are attached for your review; no
action is necessary.
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January 23, 2015
To: FCCMA President Jill Silverboard and Members of the FCCMA Board
From: CFLGE Executive Director Robert E. Lee, DPA, ICMA-CM
Subject: Quarterly Report for February 4, 2015 FCCMA Board Meeting
Following is a summary of CFLGE year to date activities. Also, please find attached to this
report a CFLGE Year to Date Financial Statement and a quarterly Request for Payment for
CFLGE Services.
FGCU Certificate in Local Government Management
The Florida Gulf Coast University (FGCU) Graduate Certificate in Florida Local Government
Management commenced August 18, 2014. The program is a 15 credit (five 3-credit courses)
graduate certificate. The courses are all offered in a virtual (on-line format) and involve 2
required courses (Public Personnel Management and Public Budgeting) and offers the student the
option of selecting the 3 remaining courses from a menu of 8 other courses (e.g. Public Finance,
Strategic Planning, State and Local Politics and Administration, Management of Nonprofit
Organizations, Proposal Writing and Grant Administration, Intergovernmental Administration,
Administrative Leadership, and Public Management in a Political Environment).
Numerous practitioners have expressed interest in the FGCU Certificate program and several
completed the Fall 2014 term and are currently enrolled in the Spring 2015 term. Current MPA
graduate students are also taking advantage of this opportunity by formally registering for the
Certificate while earning their MPA.
Webinars
CFLGE hosts FCCMA’s monthly webinars and works with the FCCMA Professional
Development Committee (PDC) and FCCMA staff to select dates, times and topics and secure
presenters for each webinar. The PDC has held several sub-committee meetings already this year
and have scheduled the year’s one-hour webinars on the first Thursday of each month
(September 2014 – May 2015). Exceptions include the January webinar (to be held the second
Thursday due to New Years Day), and the February webinar (will not be held due to the Winter
Institute being scheduled that same day).
Webinars Completed (5)
Workplace Diversity, Performance Measures, Strategic Planning, Action Planning, and Ethics.
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Future Webinars (3)
The March 2015 Webinar is titled: “Economic Forecasting;” the April Webinar is titled: “So You
Want to Be a City/County Manager;” and the May Webinar is titled: “Bond Basics 101”.
Special appreciation is extended to Horace McHugh for his leadership and the Professional
Development Committee for all their follow-up work on this program.
FCCMA On-site Training
CFLGE works with FCCMA District Board Directors, and FCCMA staff, to develop on-site
(half day) training sessions around the state. Each Director has been actively involved in
scheduling at least one session in their district. Following is this year’s onsite training schedule:
Completed Training (4)
District 2: October 31, 2014 in Flagler County (9 am – 1 pm) – Very well attended and
successful training completed on personality styles and bridging generational differences.
District 3: December 5, 2014 (9 am – 1 pm) in Kissimmee - Very well attended and successful
training completed on financial forecasting in the post recession.
District 5: November 14, 2014 in Oakland Park (9 am -1 pm) – Well attended and successful
training on technology for local governments.
District 6: January 15, 2015 at Florida Gulf Coast University (9 am – 1 pm) - Well attended and
successful training on technology for local governments.
Future Training (6)
District 7: February 20, 2015 session in Gainesville (9 am – 1 pm) - Topic is on purchasing and
the CCNA process.
District 8: February 26, 2015 in Groveland (12 pm – 3 pm) - Topic is on retirement options for
managers and their agencies.
District 4: February 27, 2015 in Palm Beach Gardens (9:00 am – 1:00 pm) - Topic is on
application of ICMA Code of Ethics.
District 1: March 13, 2015 in Tallahassee (9 am – 1 pm) - Topic is on ethical requirements for
Florida Local Government Officials.
District 5: March 20, 2015 in Aventura (9 am – 1 pm) – Topic is on social media use for Florida
local government managers.
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District 7: March 27, 2015 in St Petersburg – Topic is on purchasing and the CCNA process.
Note: FCCMA Directors in Districts 5 and 7 scheduled two trainings in their region. All regional
on-site training sessions have now been completed or scheduled and all include lunch and a
registration fee of $49. A $15 fee is being assessed for students wishing to attend.
Appreciation
Appreciation continues to be extended to all sustaining partners involved in CFLGE. They
include the John Scott Dailey Florida Institute of Government, the Florida City and County
Management Association, the Florida League of Cities, the Florida Association of City Clerks,
and corporate partners Government Services Group and Broad and Cassel.
Special appreciation also continues to be extended to FLC Executive Director, Mike Sittig for his
support and involvement in the CFLGE initiative and to FCCMA staff Lynn Tipton, Lynn
Lovallo, and Carol Russell for all their work to help plan, market and handle registration details
for FCCMA events.
Appreciation is also extended to FSU IOG Director Jeff Hendry and his IOG staff members, for
providing the resources of the Institute of Government to assist with all other CFLGE
responsibilities.
Finally, appreciation is extended to the entire FCCMA board for their continued support of the
CFLGE program, particularly those involved with the professional development committee and
those who serve as District Directors who continue to be actively involved in developing and
implementing FCCMA’s regional on-site training programs as well as to all those city and
county representatives that have donated facilities to host training throughout the year.
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January 23, 2015
To: FCCMA President Jill Silverboard and Board of Directors
From: CFLGE Executive Director Dr. Robert E. Lee, ICMA-CM
Subject: Request for FCCMA Quarterly Payment of $7,500
Requested Action: Please review the CFLGE Quarterly Report and the CFLGE 2014 –
2015 Year to Date Financial Report and favorably consider this FCCMA Quarterly
Request for Payment in the amount of $7,500 to CFLGE.
Strategic Plan Link: All 13 FCCMA Value Statements (Guiding Principles)
:Goal II, Objective A, 5 & 8; Objective B, 1 & 2; Objective C, 6; Objective D, 1,2, & 5d
:Goal III, Objective A, 1 - 10
:Goal IV, Objective A, 1; Objective B, 4
:Goal V: Objective A, 1,2,5, & 7
I intend to be present at the February 2015 FCCMA Board meeting to discuss the quarterly
report and answer questions from the Board. Thank you for your consideration of this request.
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Center for Florida Local Government Excellence (CFLGE)
CFLGE FY 2014-2015
Year to Date Revenues and Expenditures (10/1/14 – 1/22/15)
Revenues
Year to Date
Category
Budget
FCCMA
$30,000
$7,500
FLC
$35,000
$35,000
FACC
$10,000
$2,500
Government Services Group (1)
$5,000
0
Broad and Cassel (2)
$5,000
0
Total Revenues
$85,000
$45,000
Budget
Year to Date
Expenditures
Category
Local Government Advisors, Inc. (3)
$60,000
$20,000
Institute of Government (4)
$20,000
$2,394
Sub-Total
$80,000
$23,394
Retained Earnings
$5,000
Total Expenditures
$85,000
$23,394
Unassigned Fund Balance: $97,973
(1) & (2) These Corporate partners pay at the end of the fiscal year.
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(3) Represents the total compensation and all expenses for CFLGE
Executive Director services (Bob Lee) as outlined in the CFLGE Budget
Program Goals. Note: Compensation expenses include all travel and
accommodation expenses associated with the FCCMA District onsite
trainings, the FCCMA symposiums, the FCCMA Annual Conference, the
FLC Advanced Institutes, the FLC Annual Conference, the FLC
Summits, and all expenses associated with the ICMA Annual
Conference. Compensation also includes supplies, phone, internet
services, and any and all other expenses associated with Executive
Director services and responsibilities.
(4) Represents IOG administrative cost including webinar software fees,
telephone fees associated with webinars and conference calls, website
support, financial services to manage the CFLGE foundation account,
and staff support for CFLGE services.
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To:
From:
Kurt Bressner, Senior Advisor Coordinator
Subject:
Senior Advisor Reports
Date:
February 2015
Requested Action:
Approve the proposed Senior Advisor appointments.
The following senior advisor reports are attached in the agenda packet.
1. Status Report on Senior Advisor Placement Work - information only
2. Report on proposed Senior Advisor Appointments - board action required
3. Updated (2015) Search Options Report - information only
4. 4th Quarter Senior Advisor Report which includes an update on the overall Senior Advisor
Program.
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Summary of Florida Senior Advisor Program Activities Related to Placement Work Summary as of January 2015 Background: Following FCCMA Board direction of November 2014, limited CAO placement by the Senior Advisor Program work with Florida municipalities with less than 20,000 population and counties with less than 75,000 population was authorized. The Senior Advisor policy was amended to reflect this scope of assistance. In addition, the Senior Advisor Brochure was amended to be consistent with policy. A basic search options template report is now available for use by Senior Advisors for any presentations to elected officials. The report has full resources including a position profile checklist, search firm contact information and a search timeline with cost estimates. The purpose of the report is to provide Florida Senior Advisors with a handy resource guide when discussing a CAO placement with elected officials and agency staff. In 2013 it was agreed that a "vetting process " between the Senior Advisor Coordinator and Executive Director of FCCMA would review a request from a jurisdiction for placement assistance. In addition, Senior Advisors would be queried about any local situation of political instability or other complicating factors. Finally, the current workload of the Senior Advisors and the location of the jurisdiction would be evaluated. The goal is to make an informed decision on assistance. This is a work in progress. Recap of Active and Closed Senior Advisor-‐Involved CAO Placements 2013 to Present -‐ As of January 2015 2015 Lake Helen (2,624) City Manager – Senior Advisor Dick Kelton is currently assisting the City with their search. Work began in 2014. Jason Yarborough is serving as Acting CM. Interviews are underway in January 2015. Flagler Beach (4,655) – City Manager -‐ Following decision in October 2014 that the current City Manager’s contract would not be renewed, we contacted the Chair of the City Council following a request of Ken Small at FLC. Kurt Bressner provided the city with the FCCMA Search Options Report and the ICMA Handbook CAO Search Handbook. A decision on how to proceed with the search is pending. Dick Kelton will provide field assistance as needed. As of January 2015, there is a possibility that the current City Manager Bruce Campbell will reverse his resignation decision and stay. Arcadia (7,626) – City Administrator – The City contacted the Senior Advisor Program in 2013 to assist with their City Administrator search. Due to political infighting on the council and past problems, in October 2013, the search assistance request was declined. In 2014 with a change on the City Council the request was renewed in December 2014. Following a review of search options and discussion with the City Council in January 2015, the Senior Advisor Program will be assisting the City with their search. Senior Advisor Dick Williams is lead on the search with Kurt Bressner serving as backup. Currently we are assisting the staff prepare a draft position profile for review and approval of the City Council in February 2015. Summary of FCCMA Senior Advisor Placement Work 1 Page 91 of 201
Lake Park (8,360) – Town Manager – Following the announced retirement of Town Manager Dale Sugerman, the Town Commission requested that the Senior Advisor Program assist the town with their search for an interim and permanent Town Manager. The staff is using the materials from their 2012 search as the template for this search. Senior Advisor Kurt Bressner is assisting the Town staff with the process including review of resumes and assistance with the interview process as appropriate. Eagle Lake (2,378) – City Manager – City Manager Pete Gardner is retiring and worked with Senior Advisor Mark Durbin on search options. The City Commission opted to do their own search and as of January 2015. 2014 -‐ 14 Jurisdictions Assisted St. Lucie County (283,866) County Administrator – Kurt Bressner prepared a search options report dated December 1, 2013 and provided to outgoing County Administrator. Attended St. Lucie County Board of County Commissioners meeting in Fort Pierce on December 10, 2013 to discuss their CAO placement needs and reviewed five options with them. The BOCC opted to use a search firm. Howard Tipton, County Manager of Brevard County was appointed and will start in November 2014. City of Atlantic Beach (12,864) City Manager – Kurt Bressner prepared a report dated December 16, 2013. The report was emailed to the HR Director with a request it be shared with the Interim City Manager and City Commission. In view of the fact we no longer have a Senior Advisor in this part of the state, we cannot provide a physical presence in the City for placement assistance. The Senior Advisor Program can assist them by phone or email. Assistance provided to HR Director on preparing an RFP for search services. Subsequently, the City sent out the RFP and received seven responses. In October 2014 the search firm has presented finalists for review by the City. Town of Kenneth City (4,995) Town Manager -‐ Following a successful November 2013 referendum to adopt the Council-‐Manager Form from the Commission Form, the Mayor contacted Senior Advisor Kurt Bressner about Senior Advisor Placement assistance for the initial Town Manager (Kenneth City is a Town). Senior Advisor Kurt Bressner prepared staff report on placement options for the Town Council including comments on the draft position profile and placement timeline. The options included using a search firm, Senior Advisor assistance or totally in-‐house. Senior Advisor Mark Durbin attended the Town Council meeting on November 12, 2013 and answered questions about the search process. The Town Council officially requested Senior Advisor assistance for placement. The target appointment of a Town Manager would be February 2014. Kurt Bressner prepared a draft advertisement and this was the basis for the official position announcement. Senior Advisors Kurt Bressner, Mark Durbin and former City Manager of Indian Rocks Beach, Chuck Coward reviewed applications and prepared a recommendation for semi-‐finalist candidates to the Town Council in January 2014. Interviews were completed in February facilitated by Senior Advisor Mark Durbin. Matthew Campbell, former Assistant to the CM in Dunedin hired by the Town and started in March 2014. Town of Orange Park (8,466) Town Manager -‐ Senior Advisor Kurt Bressner contacted by outgoing Town Manager in 2013 to discuss possible Senior Advisor services for her replacement. Reviewed their draft position profile and position description and gave suggestions for change. Also, provided the Town Manager with basic placement options to Summary of FCCMA Senior Advisor Placement Work 2 Page 92 of 201
discuss with the Town Council, including using a search firm. The Town Council met on October 7, 2013 and opted to go with a search firm. Subsequent to the meeting, we provided the Town with a full list of search firms having experience at placement and background check work in Florida. The Town appointed a former Town Manager as interim pending completion of their search. Recently, the Town posted a position advertisement with an in-‐house placement process instead of a search firm. 2013-‐2014, Jim Hanson, former City Manager of the City of Atlantic Beach was appointed Town Manager in April 2014. New Port Richey (14,934) City Manager –Kurt Bressner prepared a search options report dated December 9, 2013. The report was emailed to the Acting City Manager to share with their City Council. The recommendation was for the City to use a search firm in view of past recruitment difficulties. The local governing board decided in early 2014 to perform their recruitment in-‐house. After three recruitments efforts, the City hired an out of state candidate, Debbie L. Manns. City of Dunnellon (1,740) City Manager -‐ Senior Advisor Dick Kelton met with the Mayor and Commission regarding their vacant CM position. They are considering how to proceed. Their immediate need is for some technical assistance for their interim manager who is their utilities director. Eddie Esch is listed on their web page as City Manager. It is assumed this assignment is closed. City of Sebastian (22,364) City Manager -‐ Kurt Bressner was contacted by the HR Director in January 2014 for assistance with City Manager placement. The City Council requested Senior Advisor assistance. Worked with the staff to prepare the position profile, job advertisement and salary range, which the City Council approved on February 12, 1014. Application deadline was March 28, 2014. Contacted Senior Advisors Carrie Hill and Mark Durbin to secure their participation in application review. A total of 42 applications were received. The Senior Advisor Application Review Committee met on April 2, 2014 via public meeting conference call and recommended 10 semi-‐finalists. At their meeting of April 9, 2014, the Sebastian City Council suspended the search and hired the Interim City Manager. This was after extensive volunteer work by three Senior Advisors. Kurt Bressner has asked the Mayor of Sebastian to provide a letter describing how the Senior Advisor Program assisted the City. City of Oakland Park (42,822) City Manager – At the request of the retiring City Manager, Kurt Bressner attended the City Commission Meeting on March 19, 2014 and reviewed search options. The City Commission opted to seek a search firm for the recruitment. Kurt Bressner was asked to work with Oakland Park staff to prepare a draft RFP for City Manager search services. Drawing on resources from Texas, Michigan and Florida, a draft RFP was prepared by the Senior Advisor Program for the City. The City Commission approved the RFP at their meeting of April 2, 2014. An external review committee is being used for the RFP review, Senior Advisor Peter Lombardi has agreed to assist along with the HR Director of Oakland Park and a HR Director of another City. The City received a very good response of seven firms to their RFP. The City Commission selected a search firm and completed the search with appointment of David Hebert in September 2014. Alachua County (251,417) County Manager-‐ Followed up on Alachua County request received via ICMA for Senior Advisor CAO placement with request for more information. Sent basic information on December 11th. In February at the Winter Institute, Kurt Summary of FCCMA Senior Advisor Placement Work 3 Page 93 of 201
Bressner discussed the matter with the outgoing County Manager who is retiring at the end of November 2014. On May 20, 2014, Kurt Bressner will be attended a workshop meeting of the Alachua County Board of Commissioners to discuss the search process and search options. The BCC opted to seek services of a search firm and completed their appointment of Lee Niblock, County Administrator of Marion County as the new Alachua County Manager. He started in November 2014. Mexico Beach (1,092) City Manager -‐ Kurt Bressner made initial contact with Chris Hubbard, outgoing City Manager in April 2014 and described the Senior Advisor Program. The conversation was left that the incoming interim City Manager, John McGinnis would receive the information and contact the Senior Advisor Program for any placement assistance the City might need. The City Clerk contacted Kurt Bressner for possible assistance by the Senior Advisors to review applications. FCCMA Member William Whitson agreed to help out with the reviews. A list of semi-‐finalists was provided to the City. As of November 2014, an out of state semi-‐finalist from our list, Mel Smigielski, was appointed City Administrator. Quincy (7,811) City Manager -‐ Per a request from FLC in early 2014 Kurt Bressner contacted Mike Wade, Interim City Manager about the Senior Advisor Program. Mr. Wade is Utility Director for the City. The conversation was left that Mr. Wade would discuss the Senior Advisor Program with the elected officials. No further contact. Newberry (5,174) City Manger – Following an initial consultation with the Mayor by Senior Advisor Kurt Bressner, Senior Advisor Dick Kelton met with the City Commission and assisted the City with the job ad, position requirements and reviewed applications. Senior Advisor Kelton presented a recommendation of 10 semi-‐finalists to the City Commission in early April 2014. Mike New was appointed City Manager, June 2014. Apopka (45,587) City Administrator – Senior Advisors Mark Durbin and Kurt Bressner have been assisting the City, which operates under a Strong Mayor Form with revisions to the job duties of the City Administrator and with the search process. Assistance included providing the FCCMA Search Options Report, ICMA resources and getting the word out to MIT about the vacancy. In addition, Mark Durbin met with the City Administrator Search Committee to further define the search process do’s and don’t. The Mayor selected Umatilla City Manager Glenn Irby as City Administrator in November 2014. Marion County (337,362) – County Administrator -‐ Following the announcement in October 2014 that their County Administrator was going to Alachua County, the County staff contacted Kurt Bressner. Staff was provided the FCCMA Search Options Report, ICMA CAO Search Handbook and sample county position profiles. The matter was discussed by the County Commission in late October. Bill Kauffman was appointed Interim County Administrator. A decision was made to seek services of a search firm then the Commission reversed direction and has opted to stay with the Interim County Administrator for six-‐
eight months. 2013 -‐ 14 Jurisdictions Assisted City of Fruitland Park (4,132) Interim City Manager-‐ Senior Advisor Mark Durbin provided assistance. However, the interim CM resigned shortly after. The City is now proceeding via a search firm for a new CM. No Florida candidates were short-‐listed. Kurt Bressner discussed Summary of FCCMA Senior Advisor Placement Work 4 Page 94 of 201
situation with search firm, particularly why no FL MIT's were on recommended short list. Fruitland Park hired a manager from New Jersey. 2013 Glades County (12,884) County Manager -‐ Senior Advisor Carrie Hill, with assistance of Senior Advisor Kurt Bressner. Their process was not what we recommended. County Manager dismissed after four months. County is proceeding with new recruitment. 2012-‐
2013. Town of Cutler Bay (40,286) Town Manager -‐ Town Commission aborted search process at final candidate selection stage. Senior Advisor Peter Lombardi with assistance of Senior Advisors Carrie Hill and Kurt Bressner. Interim CM selected following suspension of interviews/. Concern about a significant allocation of Senior Advisor resources for this placement. 2013 Town of Sewall's Point (1,996) Town Manager -‐ Completed application review. Senior Advisor Kurt Bressner with assistance of Senior Advisors Dick Kelton and Paul Sharon. Recommended semi-‐finalists provided to town. Further assistance with interview process consisted of Senior Advisor Kurt Bressner providing the town with interview questions and guidelines for the elected officials to use during interviews. The Town appointed a former staff member from SFWMD with familiarity of Sewall's Point and Martin County as Town Manager. 2013 City of Indian Rocks Beach (4,113) City Manager -‐ Completed application review. Senior Advisors Kurt Bressner and Mark Durbin submitted recommended semi-‐finalists. Further assistance with interviews provided by Senior Advisor Mark Durbin in June. The City selected ICMA credentialed member from Alabama who was on the short list recommended by Senior Advisors. 2013 Village of Palm Springs (18,928) Village Manager -‐ The Village conducted an in-‐house search and selection. Further assistance with interview process consisted of Senior Advisor Kurt Bressner providing the town with interview questions and guidelines for the elected officials to use during interviews. A former MIT who was a staff member at Delray Beach got the Village Manager position. 2013 Escambia County (297,619) County Manager -‐ This is a third try for them. Senior Advisor Kurt Bressner providing basic advice on their profile. Further assistance unknown and may not be possible with existing Senior Advisor Resources. There are no Senior Advisors residing in NW Florida. 2013 Hendry County (39,140) County Administrator -‐ Senior Advisor Carrie Hill with help of Senior Advisor Kurt Bressner. Reviewed applications and provided recommendations on semi-‐
finalists. Appointment made. 2013 City of Lake Wales (14,225) City Manager -‐ The City requested assistance. Range Kurt Bressner coordinated. The timeline the City prepared had the City Commission doing full review of all resumes. Senior Advisors Carrie Hill, Mark Durbin and Kurt Bressner reviewed resumes and provided the City with a list of 12 semi-‐finalists. Further assistance with interview process consisted of Senior Advisor Kurt Bressner providing the town with interview questions and guidelines for the elected officials to use during interviews. MIT Ken Fields selected as City Manager. 2013 Summary of FCCMA Senior Advisor Placement Work 5 Page 95 of 201
Indian Trail Improvement District (5,000) District Manager -‐ Senior Advisor Kurt Bressner was contacted about Senior Advisor Program assistance with the placement of their Executive Director. Kurt Bressner declined because of limited program resources. Representatives of the District provided with links to free or low cost advertisement placement. In addition, the final posting would be circulated to the MITs. The district interviewed candidates on September 4th. The district has recently abandoned their search and has opted to appoint the Interim Executive Director permanently. 2013 Barefoot Bay Improvement District (3,000) District Manager -‐ The incumbent General Manager is returning to a municipality and was recruited from MITs two years ago. The company that provides management services contacted Senior Advisor Kurt Bressner, who in turn, circulated the job opening to all registered MITs. Recently, the company managing the District made a decision to hire a General Manager. Unfortunately, none of the MIT’s that applied got the position. 2013 City of Eustis (18,805) City Manager -‐ Senior Advisor Kurt Bressner contacted by City of Eustis regarding Senior Advisor placement services. Sent basic outline and list of search firms that do work in Florida. No further contact. 2013 City of Arcadia (7,643) City Administrator – In early 2013 Senior Advisor Kurt Bressner contacted by outgoing City Manager about placement assistance. Gave the CM basic scope with caveat about our not having resources to waste in a community with long-‐term political instability. CM advised that decision made to opt out owing to the fact that a search firm was better suited to perform an in-‐depth review of priorities and conflict resolution within the commission. Advised the outgoing CM that this work was necessary if the city wishes to conduct a complete search. In October 2013, the Senior Advisor Program declined to provide search assistance owing to the local political climate. City of Groveland (8,846) City Manager -‐ Community recently lost their interim CM and is proceeding with a recruitment in-‐house using the City Attorney as main contact point. Senior Advisor Dick Kelton met with the City Commission to facilitate a discussion on the role of elected officials and the role of the City Manager. Senior Advisor Mark Durbin is assisting the City with resume reviews and interviews of semi-‐finalists. The City offered the position to a Florida MIT. However, the City and the finalist were unable to reach agreement so the City hired a City Manager from Iowa, Redmond Jones. City of Bunnell (2,717) City Manager -‐ Senior Advisor Dick Kelton assisted the City Commission with review of applicants submitted a list of five semi-‐finalists. Per press coverage, the City Commission will also select five semi-‐finalists for further consideration. The incumbent City Manager's contract, which expired in 2013, was not renewed. Lawrence Williams was appointed September 2013. Respectfully submitted, Kurt Bressner, ICMA-‐CM FCCMA/ICMA Senior Advisor Florida Senior Advisor Program Coordinator January 16, 2015 Summary of FCCMA Senior Advisor Placement Work 6 Page 96 of 201
To: FCCMA Board of Directors From: Kurt Bressner, Senior Advisor Program Coordinator Date: January 19 2015 Re: Recommendations for New Senior Advisors Currently there are five (5) Senior Advisors serving the state. This is a reduction of three owing to Paul Sharon moving out of state in October 2013, the resignation of Carrie Hill in August 2014 and retirement of Sam Halter in December 2014. Sam Halter has agreed to Emeritus status and may be available for limited special assignments. In April 2015, Peter Lombardi will be retiring but may be interested in Emeritus work. This will leave us with four (4) active Senior Advisors. There is a gap in coverage in the NE, NW and SE sections of the state. We have adequate coverage in the Central, Palm Beach/Treasure Coast/Space Coast and SW portion of the state. It is recommended that the FCCMA Board approve at least two or three new Senior Advisors at the February 2015 Board Meeting and submit their recommendation to ICMA for review and approval as appropriate. Ideally, those selected could then attend the FCCMA Conference in May 2015. This report summarizes requests by three retired ICMA/FCCMA members to be appointed as Senior Advisors. Discussions with other recent retirees are pending. The individuals requesting appointment are: Robert LaSala, Dunedin, FL Oel Wingo, Reddick, FL Craig Hunter, St. Petersburg, FL Following the retirement of Peter Lombardi in April, the remaining four Senior Advisors are: Kurt Bressner, Vero Beach, FL Mark Durbin, Kissimmee, FL Dick Williams, Sarasota, FL Dick Kelton, DeLand, FL Per the Senior Advisor Policy as amended by the FCCMA Board in November, 2015 here is a recap of the appointment criteria. A Senior Advisor is appointed by the FCCMA Board as a nominee subject to final approval by the ICMA Executive Director. Once approved by the ICMA Executive Director, the appointment is official. II. APPOINTMENT OF A SENIOR ADVISOR 1. Qualification – A Senior Advisor shall be a resident of Florida and a member of the FCCMA and ICMA in good standing at the time of the appointment. 2. Have served a minimum of ten years as the appointed CAO of a local governmental jurisdiction OR if not served as a CAO, have had at least ten years management experience as an Assistant/Deputy CAO. 1
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3. The member shall be recognized as a respected manager in Florida and/or other states, and possesses strong public presentation skills. 4. Be willing to actively participate in the Senior Advisor Program for the duration of the appointment. 5. Maintain an active phone number and email address. 6. Affirm knowledge of and a commitment to the ICMA Senior Advisor Program Guidelines and the state sponsor’s Senior Advisor Program Policy. 7. The Board of Directors shall make Senior Advisor Emeritus appointments after considering retiring Senior Advisor (s) who desire continued limited service in the program. Emeritus status shall be an indefinite term and shall provide the appointee with a counseling and advising role within the program. 8. Retired administrators who commercially advertise as consultants are not eligible for Senior Advisor appointment. 9. Emeritus Senior Advisor status may also be conferred upon Senior Advisors within their term if the Board of Directors determines a that Senior Advisor is having difficulty performing regular Senior Advisor duties. Such a transition shall be considered following a recommendation of the FCCMA Executive Director in consultation with the Senior Advisor Coordinator and the Senior Advisor. III. APPOINTMENT AND RETENTION PROCESS 1. The Board of Directors will consider requests from retirees for appointment based upon the current number of Senior Advisors. When retirement creates a vacancy, the Coordinator will work with FCCMA staff and the ICMA coordinator to determine interest and candidates. 2. Appointments are jointly made between FCCMA and ICMA; the board of directors will approve a nominee who will then be submitted to the ICMA Executive Director through the ICMA coordinator. 3. The initial term of appointment is one year, and a three-‐year term may be given by vote of the Board of Directors. Service shall be no longer than a total of 12 years. 4. Reappointment to the second and subsequent terms shall be based on past performance as a Senior Advisor as evaluated by the FCCMA Executive Director and Senior Advisor Coordinator with a renewal or non-‐renewal recommendation to the Board of Directors. 5. The Senior Advisor Coordinator and Executive Director of FCCMA will develop performance criteria for Senior Advisors based on the responsibilities of Senior Advisors as set forth in Section V below. The performance criteria will be provided to all Senior Advisors upon initial appointment and annually thereafter. 6. Senior Advisors will serve at-‐large and will be assigned their cases through the Senior Advisor Coordinator, who will use geography as one of the factors in each assignment. However, in cases when a member requests confidential assistance or counsel per Section V-‐8, the Coordinator need not be notified of the member request. I have attached the ICMA member profile for each of the three individuals. In terms of meeting the appointment criteria, I offer the following comments: 2
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Robert LaSala meets 10 year CAO service requirement with a total of 18 years as a City/County Manager or Administrator in 4 cities or counties. His Florida experience was as County Administrator of Pinellas County (6 years) and City Manager Boca Raton (2 years). Bob also has 10 years experience as a City Manager of two cities in California. Bob is a member in good standing of both FCCMA and ICMA. Bob is currently doing training work with Strategic Government Resources (SGR) and is aware of and will comply with the external employment rules. 1 Oel Wingo meets the 10-‐year Assistant CAO service requirement as Assistant City Manager in Palm Coast (9 years) and Assistant City Manager in Ocala (5 years). Oel also has tenure as City Manager in Holly Hill, FL (1 year). Oel is a member in good standing of FCCMA and ICMA. She is in private practice as a sole proprietor and is aware of and will comply with the external employment rules. 2 Craig Hunter has a combination of CAO experience (8 years) and ACM experience (3 years), all in Florida. He was County Administrator of Citrus County (6 years) and City Manager of Deerfield Beach (2 years). His ACM experience was Deerfield Beach (2 years) and Treasure Island (1 year). He is a member in good standing of ICMA and FCCMA. Though his ICMA profile lists him as a lapsed member, he has recently renewed his ICMA membership. The lapsed membership refers to his past designation as AICP. Craig has provided volunteer assistance to the Senior Advisor Program during the past year with resume review and individual follow-‐up calls with MIT. He resides in Florida about 7 months a year but has indicated that he can travel back to Florida or address issues by email or phone as needed. Craig is currently not engaged in any consulting work. All three individuals would bring tremendous experience and credibility to the Senior Advisor Program. Thank you. 1 VII. OUTSIDE ACTIVITIES Senior Advisors may engage in outside teaching, consulting with state agencies, or consulting with local units of government. Statement About Part-‐Time Employment and Avoiding Conflicts of Interest: Senior Advisors, as retired professional administrators, possess skills that may be marketable after leaving full-‐
time employment. This marketability can contribute significantly to the good of the profession, and it can offer opportunities for the Senior Advisor to benefit from gainful employment and to pursue professional interests. The Senior Advisor program recognizes such marketability and its opportunities. Assumption of a Senior Advisor position, however, includes an obligation to commit a minimum level of time and availability to the program and to conform to ethical standards as embodied in ICMA's Code of Ethics, Tenets 1 and 3. The following guidelines are provided to assist both the Senior Advisor and the state sponsor avoid conflict of interest, in fact or appearance, and to facilitate consistency throughout the program. 1. Prior to a Senior Advisor accepting any consulting work with any unit of local government recognized by ICMA, or within Florida, the Senior Advisor shall notify the ICMA Senior Advisor Coordinator and the FCCMA Executive Director. 2. Senior Advisors may engage in part-‐time consulting or comparable professional activities as private entities, or sole proprietors or as an individual corporation such as a Limited Liability Corporation. They may also engage in teaching, or consulting. Retired administrators who commercially advertise as consultants are not eligible for Senior Advisor appointment. 3
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3. Any consulting or other activity should be part-‐time, intermittent, or on a short-‐term basis to permit the Senior Advisor to carry out active and responsive program responsibilities. Should a paid engagement limit or become limiting to the performance of Senior Advisor duties, the individual should balance the engagement against resigning as a Senior Advisor so as not to impair the program. 4. Senior Advisors may be employed by a consulting firm on a part-‐time basis or as independent contractor if the focus of the work is on providing technical expertise on individual projects and there is no responsibility for soliciting business or for client development/maintenance for purposes of future business. Revisions to FCCMA Senior Advisor Policy – November 2014 6 5. When consulting or comparable professional services are provided to a local government for compensation, the services should not include those provided under the Senior Advisor program. Such an engagement should be by invitation of the local government in contrast to solicitation by the Senior Advisor. 6. A Senior Advisor may engage in interim management positions, but only upon requesting a temporary leave of absence from the program for the duration of the interim post. Upon completion of the post, the Senior Advisor will ask the FCCMA Board of Directors to be reinstated as a Senior Advisor. A Senior Advisor who may be contacted by a city or county regarding interim work should expeditiously refer the request to the chairman of the Membership Committee if the government is interested in MIT candidates. In all vacancies, Senior Advisors are encouraged to work closely with the Membership Committee. It is the policy of FCCMA to promote members-‐
in-‐ transition whenever possible, and Senior Advisors are a valuable link in this assistance. 7. An annual review of Senior Advisors with outside consulting work will be conducted by FCCMA to assess whether there are any perceived conflicts and whether adequate time is available to serve members with Senior Advisor services. 8. When a Senior Advisor is unclear about how these guidelines apply to a particular situation, the Senior Advisor should contact FCCMA Executive Director, FCCMA Senior Advisor Program Coordinator or the Senior Advisor Program Coordinator at ICMA for guidance. 2 Ibid 4
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PROFILE
Mr. Robert (Bob) S. LaSala,
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PROFILE
Dr. Oel Wingo, Ph.D.
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Fifteen years of local government experience with
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8
INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION
Page 104 of 201
PROFILE
Mr. Craig M. Hunter, AICP
Member(lapsed)
Retired Volunteer
St. Petersburg FL
PHONE
727 698 4341
EMAIL
[email protected]
Overview
Having retired from the local government business
and the municipal bond business after 40 years, I am
now a retired volunteer. My wife and I enjoy traveling,
golf and reading among other interests.
WORK
555 5th Ave NE, #343
St. Petersburg, FL 33701
PARTNER
Dianne Hunter
WORK HISTORY
Public Finance Director,
Florida League of Cities, Fl
2008 - 2012
Managing Director, Bank of
America Securities, LLC, FL
2000 - 2008
Managing Director, First
Union Capital Markets, FL
1997 - 2000
Manager Public Finance, Sr
VP, Hough & Co, FL
1991 - 1997
First Vice President, Hough &
Co, FL
1987 - 1991
County Administrator, Citrus
County, FL
1981 - 1987
City Manager, Deerfield
Beach, FL
1979 - 1981
Assistant City Manager for
Administrative Services,
Deerfield Beach, FL
1977 - 1979
Treasure Island, FL
1976 - 1977
Administrative Assistant to
City Manager, Treasure
Island, FL
1974 - 1976
Administrative
Assistant/Planning Assistant,
University of Florida, FL
1973 - 1974
9
(Less)
Page 105 of 201
EDUCATION
construction.
construction.
RECOGNITION
ICMA Service Awards 10 Years. 1987.
1987
View my profile
Edit my profile
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INTERNATIONAL CITY/COUNTY MANAGEMENT ASSOCIATION
777 North Capitol Street NE, Suite 500, Washington, DC 20002-4201 800-745-8780/202-962-3680 fax 202
Privacy Statement | Terms of Use
10
Page 106 of 201
ICMA and Florida
City and County
Management
Association’s
Senior Advisor Program
Senior Advisors (formerly Range Riders) are retired city and county managers with
lengthy experience and who are respected within the public management field.
The FCCMA Board of Directors and the Executive Director of the International City/
County Management Association (ICMA) jointly appoint Senior Advisors.
As volunteers, Senior Advisors provide, at no cost:
Career and employment counsel to members;
Guidance and counsel to members regarding ethics questions
or concerns;
Assistance to cities and counties with the managerial form of government;
Assistance to cities and counties that are considering adopting
the managerial form of government;
Assistance to civic groups regarding the managerial form of government; and
Assistance to members-in-transition (MITs) with guidance and direction as
they seek new opportunities in public administration.
FCCMA
Senior
Advisors
KURT BRESSNER, ICMA-CM
Coordinator*
5721 Riverboat Circle SW
Vero Beach, FL 32968-7524
(561) 436-2328
[email protected]
MARK DURBIN
2410 Franklin Drive
Kissimmee, FL 34744
(321) 624-6071
[email protected]
RICHARD M. KELTON, ICMA-CM
1521 Wyngate Drive
DeLand, FL 32724
(386) 951-4780
[email protected]
Upon request by the governing board of municipal jurisdictions under 20,000
population or counties under 75,000 population, limited CAO search services
are available. Upon verification of a manager/administrator vacancy, subject to
availability, the Senior Advisors will provide guidance and assistance. Services
may include: outlining to elected officials the placement process based on ICMA
guidelines, determining qualifications, compensation and position requirements,
assisting local staff with position advertisements, reviewing and recommending
semi-finalist candidates based on position standards established by the governing
body, and providing assistance to the jurisdiction during the interview phase of the
placement process. The governing board shall select finalists for interviews.
PETER G. LOMBARDI
12124 Vicars Lane
Fort Myers, FL 32913
(239) 204-9181
[email protected]
Background searches on candidates are not included in the services and should be
conducted through qualified individuals or firms retained by the city or county.
SAMUEL H. HALTER, EMERITUS,
ICMA-CM
3501 Bayshore Boulevard
Apt. 304
Tampa, FL 33629
(813) 281-2176
[email protected]
Senior Advisors are not “consultants,” but serve as colleagues and counselors.
To obtain further information about the Senior Advisor program and its services,
please contact:
Florida City and County Management Association Senior Advisor Program
P.O. Box 1757, Tallahassee, FL 32302
Lynn Tipton, FCCMA Executive Director
11
(850) 701-3637 • 1- (800) 342-8112
RICHARD A. WILLIAMS
6535 42nd Street, E.
Sarasota, FL 34243-7901
(941) 309-3371
[email protected]
*Please contact the coordinator
to discuss which Senior Advisor
can best meet your needs.
Page 107 of 201
Typical City, Town or County Manager/Administrator Search Options, Process and Timeline Kurt Bressner, ICMA-‐CM FCCMA/ICMA Senior Advisor 1 Florida Senior Advisor Coordinator January 2015 Note: This report was derived from earlier reports or research prepared in 2012-‐2014 for the Cities of Lake Wales, New Port Richey, Sebastian, Atlantic Beach, Oakland Park, Towns of Orange Park, Kenneth City, Sewall’s Point, Cutler Bay and Counties of St. Lucie, Glades and Hendry. Part 1: Discussion of Four Search Options There are four basic options for a search: 1. Retain a Search Firm 2. Perform the search in-‐house by City or County staff 3. Receive assistance from the FCCMA Senior Advisor Program in collaboration with City or County staff. 4. Do not recruit for a City or County Manager and appoint internal candidate. 1. Retain a Search Firm – This option provides the most comprehensive approach to the placement as the search firm spends a good deal of time in the process working with elected officials to obtain key information about attributes, knowledge, skills and abilities. In addition, a search firm would also identify current issues, organizational culture and define expectations of a successful candidate by elected officials. A search firm is better equipped than any of the other options to seek out qualified individuals who can be informed about the community and organization and encourage them to apply for the City or County Manager position. The search firm also is responsible for developing the compensation, benefit package and determining all conditions of employment such as residency. Having an outside and independent resource to facilitate this process is beneficial. A search firm will work with the local jurisdiction to prepare a detailed position profile that provides applicants with a good sense of what the 1
The Senior Advisor Program was previously known as the Range Rider
Program. The program title changed in September 2014
Florida City/County Manager/Administrator Search Options Report 2015
1
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agency is looking for. The search firm works with the elected officials to narrow down candidates for further consideration and interview, as appropriate. A search firm also performs background checks for finalists. The firms facilitate the interview process and provide assistance, as required in negotiating terms of employment with the successful candidates. In some cases, firms offer to re-‐do a search if the candidate they recommend does not work out for the agency. The cost of a search firm ranges from $16,500 to $21,500 with a not to exceed expense cost of about $7,500 for search firm travel, printing and full background checks. Some firms quote an “all inclusive cost” which ranges from $18,000 to $27,000. Additional work outside the scope of the contract is usually billed out at about $140-‐$220 and hour. These costs do not include the cost to the agency for finalist candidates for travel and lodging to participate in interviews. These are usual and customary costs to the City and can average $1,200 for out of state candidates and lesser amount for in-‐state candidates. A list of search firms that have performed recent placement work in Florida is attached as an exhibit to this report. 2. Perform the search in-‐house – Under this option staff handles all steps in a search in-‐house. The degree to which these steps are accomplished depends on the comfort level of staff working directly with elected officials on a sensitive personnel matter. The cost of background checks for finalists, if not done in-‐house, is added and can amount to $800 to $1,500 a candidate for a comprehensive background review including professional credentials, financial, criminal, media, social media, current and past employers, etc. The cost of travel for candidates for interviews must also be added. 3. Senior Advisor Assistance to a Local Jurisdiction – The Senior Advisor Program provides four basic services: a. Assistance to current FCCMA Members such as city or assistant city managers with employment related issues requiring confidential counsel and guidance. b. Assistance to Members in Transition (MIT) who are looking for employment in local government. c. Information and resources to citizen groups and local governing bodies interested in adopting or retaining the managerial form of local government. d. If there is a vacancy in the position or a new position is created, placement assistance to local jurisdictions for a permanent or interim local government administrator. For permanent CAO placement assistance, the Senior Advisor Program generally can provide assistance to cities, towns or villages under 20,000 population and counties under 75,000 populations. The Executive Director of FCCMA in consultation with the Senior Advisor Coordinator may offer jurisdictions having population in excess of these limits assistance Florida City/County Manager/Administrator Search Options Report 2015
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based on a case-‐by-‐case review. The level of Senior Advisor support depends on the availability of volunteer Senior Advisor resources. For assistance to jurisdictions finding an Interim CAO, there is no population limitation. Also, the Senior Advisor Program will be pleased to work with jurisdictions on any size to discuss and outline the search process with elected officials. This report will focus on item #4 above and provide options. When the Senior Advisor Program provides placement assistance for a city or manager, we follow a basic procedure and guidelines for services that may, depending on local needs, include some or all of these activities: a. Outlining to elected officials the placement process based on ICMA guidelines. b. Assists the governing body determine qualifications, compensation and position requirements. However, given the fact the Senior Advisor Program is a voluntary program, we cannot match the detail that a search firm can provide this phase of a placement. c. Assistance to local staff with position advertisements. d. Reviewing and recommending semi-‐finalist candidates based on position standards established by the governing body. The governing body shall select finalists for interviews. e. Providing assistance to the jurisdiction during the interview phase of the placement process. There is no cost to the community for these services. In cases where the
governing board feels it is necessary or beneficial for a Senior Advisor(s) to be
present in the community requiring an overnight stay and commuting is not
practical, the community is requested to cover hotel and incidental meal costs for
the Senior Advisor. This is typically during the interview process.
Please note that background searches on candidates are not included in Senior
Advisor placement services and should be conducted through qualified
individuals or firms retained by the agency. The Senior Advisor Program does
not have the expertise to perform this work. In addition, the Senior Advisor
Program will not be involved with employment agreement discussions between
the agency and the selected candidate.
The cost of such background searches and selection of individuals or firms to
perform background searches is borne by the City or County. In addition, the cost
of travel and lodging for interview candidates is also borne by the City or County.
As noted in the attached program summary, the Senior Advisor Program is a
service provided to cities and counties at no cost. Basic assistance to elected
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officials of local jurisdictions for placement of a local government administrator
or manager is provided that does not replicate the services of a search firm.
Because this is a service provided by volunteers, assistance is based on
availability of Senior Advisors near the community and the workload of the
program with other projects and activities. Our priority is service to ICMA and
FCCMA members with placement work being a secondary activity of the Senior
Advisor Program. Presently, there are five Senior Advisors in Florida, all of
whom are experienced former city or county managers. Not all areas of the state
are covered for placement services, which may require on-site assistance. The
Florida Senior Advisor Coordinator with the Executive Director of FCCMA will
evaluate a request for services requested by the local jurisdiction and determine if
services by the Senior Advisor Program can be provided with the volunteer
resources available. The goal is to provide the best possible services to the local
jurisdiction. All seven Senior Advisors have Florida City or County
Manager/Administrator experience.
4. Do not recruit for a City or County Manager and appoint an internal candidate. – This option should be considered if the governing body feels an internal candidate for the position should be appointed. Part 2: Timeline and Steps for a Typical Manager Search This is a timeline and steps for a typical city, county or town manager search and is based on lessons learned from past placement projects of the FCCMA Senior Advisor Program. Step One: Develop the position profile and advertisement. This involves active participation with elected officials to determine the position requirements as to experience, education and residency as appropriate. In many cases an existing job description and code or charter provisions are helpful resources. In addition, the elected officials should be actively involved in determining the knowledge, skills and abilities that are important for the position. This includes defining attributes and personal style that is of interest to the elected body. In addition, applicants should have relevant public sector or military senior management experience and be members of ICMA, FCCMA and/or their local state city management association. I feel a profile is important, as it is a core document that describes the community, organization and offers key information to a prospective applicant. It is the face of the community during the search process and presents an opportunity to showcase the community as well as disclose specific issues or concerns of the community or organizational needs. The profile should be reviewed and approved officially by the elected body. This part of the process takes about 30-‐45 days and includes preparing the final advertisement. An important component of this phase is determining the compensation and benefits to be offered. Adherence to Florida Records Law Florida City/County Manager/Administrator Search Options Report 2015
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is essential. I recommend something like this be included on all job information (profile and advertisement): Florida Law requires that all resumes and application materials received by the City or County for this position becomes a matter of public record upon receipt by the City or County. (Please see skills and attributes that other jurisdictions have used in city, town or county manager searches. This is attached as an exhibit including a list of desirable components of a recruitment profile). Step Two: Application processes. This is optimally 60 days but can be compressed to 30-‐45 days if necessary. This is the period where applicants submit their interest, resumes, application documents to the agency. It is important, I think, to require that the applicant submit a signed agency employment application with their resume and cover letter. If the agency has a consent form for background reviews, a signed copy should be included in required documents submitted by the applicant. Usually, an employment application contains assurances and warrants that the information on the application is accurate. Also, the employment application contains a standardized format that is easy to review. Resumes come in a variety of formats and designs making comparative review difficult. Also we have seen cases where a completed employment application revealed discrepancies on the resume that warranted follow-‐up review. Please see the note on adherence to Florida open records laws in Step 1 above. Step Three: Resume/Application Review Process: This can usually be completed by a search firm or the Senior Advisors within15 days following the close of the application period. The search firm should be able to provide the local jurisdiction with their interview recommendations within this time period. The process using Senior Advisors is a bit different. At the conclusion of this period, if the Senior Advisors are involved in the search, they will submit their recommendations for 10-‐12 semi-‐finalists. In accordance with the Florida open meetings laws, the Senior Advisors may not discuss the qualifications of the applicants privately among themselves. Any discussion must be in the form of a public meeting. Generally, when the Senior Advisors determine the 10-‐12 semi-‐finalists, this is done by a conference call that is a noticed public meeting and open to the public. The governing body has the responsibility of selecting the finalists for interviews. This should be done at a public meeting. In the event a member of the governing body feels a candidate not on the Senior Advisor semi-‐finalists should be considered, the entire governing body at the finalist review meeting should consider the individual. I generally recommend that 5-‐7 finalists be selected for interviews. Some agencies choose to do preliminary interviews of semi-‐final candidates by video or phone. However, the final candidates should be invited for face-‐to-‐face interviews. The assigned Senior Advisor can assist the governing body select finalists for interview. A preliminary background review of all semi-‐finalists should be completed before a preliminary interview. The cost of such a preliminary review is about $400 each while Florida City/County Manager/Administrator Search Options Report 2015
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the full background review is about $1,800. As noted in Step 4, we recommend a full background check on all finalists. The Senior Advisor Program does not perform background reviews. Some search firms offer preliminary and full background reviews as a service. Step Four: Interviews. Search firms provide full assistance to the agency during the interview process. The Senior Advisor Program can assist the agency at this step of the process by providing interview questions and guidance on facilitating the process, as needed. The governing body should make a determination on whether it plans to reimburse travel expenses for applicants. This needs to be communicated to all applicants being considered for interviews. I recommend that the agency reimburse travel expenses as a usual and customary expense of placement. Generally, airfare, car rental, hotel and incidentals for an out of state applicant will run approximately $1,500-‐1,800, with the bulk cost being airfare. In state applicants should be offered hotel accommodations, incidentals and car mileage based on the current IRS rate. The agency or a qualified firm should perform a full background review of the top two candidates. Typically, background review includes work history, reference checks, education verification, social media and media review; possible site visits to the candidate’s current community, credit checks and legal or litigation review. A full report on the candidate should be provided to the hiring agency before a final hiring decision is made. The cost of a full background review is about $1,800. A search firm typically provides background reviews as a component of their services. As noted above, if Senior Advisors are used for the search process, the local jurisdiction is responsible for performing background reviews or contracting for this service. Step 5: Negotiation of Employment Terms and start date. This work is typically done directly by the agency. The Senior Advisor Program does not offer assistance in this area of the placement. If a search firm is retained, the firm typically assists in negotiations with the finalist(s). Part 3: Resources: International City/City Management Association’s (ICMA) Professional Local Government Management: This information is located at the ICMA website and contains excellent information about the benefits of hiring a professionally trained CAO, the duties of an appointed Manager or Administrator, Ethical Conduct and how to hire a professional Manager or Administrator. This is an excellent starting point for elected officials and agency staff. http://icma.org/en/icma/about/overview/hiring_manager International City/City Management Association’s (ICMA) Recruitment Florida City/County Manager/Administrator Search Options Report 2015
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Guidelines for Selecting a Local Government Administrator: The handbook lays out a good process for what is perhaps one of the most significant responsibilities of elected officials including: -‐-‐ Resources available to assist in the process conducting the recruitment -‐-‐ Reviewing applications -‐-‐ Identifying and interviewing finalists -‐-‐ Negotiating compensation Exhibits in the ICMA handbook also present resources and publications available, suggested interview questions, and a summary checklist and timetable. The handbook is available at no cost here and is recommended reading by staff and the governing body. It is an excellent guide to the search process. http://icma.org/en/icma/career_network/career_resources/recruitment_gu
idelines_handbook Senior Advisor Program from the International City/County Management Association (ICMA) and the Florida City and County Management Association (FCCMA): Here are links to information about the national and Florida Senior Advisor Program. http://icma.org/en/icma/members/benefits/senior_advisor_program http://fccma.org/senior-‐advisors/ Respectfully submitted, Kurt Bressner, ICMA-‐CM FCCMA/ICMA Senior Advisor Florida Senior Advisor Coordinator [email protected] 561-‐436-‐2328 KB: 1/17/14, 3/9/14, 3/19/14, 4/3/14, 10/13/14. 12/2/14, 1/17/15 Florida City/County Manager/Administrator Search Options Report 2015
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Attachments: 1. FCCMA Senior Advisor Program Brochure 2. Recruitment Profile Checklist including attributes and traits deemed appropriate and beneficial by other agencies during their recruitment of a city, county or town manager. 3. Search Firm and Contact List 4. Summary of Job Advertisement Options and Approximate Cost Florida City/County Manager/Administrator Search Options Report 2015
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Attachment 1: Florida City/County Manager/Administrator Search Options Report 2015
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Attachment 2: Key items recommended for a City/Town or County
Manager/Administrator Profile 1. Description of the community that includes a history, location, population and key features of the community. This is an important way to put a face on the community and point out the attributes and benefits of living there. Include distance to major population centers, airports, Disney etc. If there are specific and special venues in the community, include a description of them. 2. Description of the local government. Include also information on the size of staff, form of government (i.e. council-‐manager form), organization chart, budget synopsis, etc. Include a list of governmental services provided directly and a list of services that the agency contracts for either via private contractor or intergovernmental agreement or municipal services that are provided directly by another governmental agency. (Examples could include library, fire and rescue services.) 3. Duties and functions of the City, Town or County Manager (from the Charter, Code or governing board policy) 4. Challenges, Issues and Opportunities – Here a short list of issues facing the agency over the next two years would be very helpful. Try to be descriptive in one or two sentences for each issue. Include any fiscal, major legal or collective bargaining issues that are pending. 5. Requirements for the City, Town or County Manager – Education and experience required. Education and experience desirable. In addition, applicants should have relevant public sector or military senior management experience and be members of ICMA, FCCMA and/or their local state city management association. 6. Knowledge, Skills and Abilities – Here a list of essential skills and attributes followed by important skills and attributes is helpful. (See next page for examples taken from other profiles) 7. Compensation – The profile should disclose a salary range and summary of expected benefits, if possible. Some jurisdictions leave this as something like: “the City or County of X offers a competitive starting salary based on qualifications and experience.” If the agency participates in FRS offer deferred compensation or other pension program, this may be considered as a compensation area to include. 8. Residency – If there is a residency requirement, it should be disclosed as well as when it is effective. Florida City/County Manager/Administrator Search Options Report 2015
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9. Application and selection process – Include the summary of the process including the deadline to submit the application and/or resume and how the documents should be submitted. Most jurisdictions require electronic submission of .PDF documents. The instructions should be clear as to whom the resumes should be submitted to. Also, because applications become a matter of public record when submitted, the profile and advertisement should clearly state this. Also, the process should disclose that applicants would be subject to a background screening. I recommend that the agency require applicants to submit a completed, signed agency employment application, especially if signature on the form serves as authorization for background screening. Finalists should also sign a release for background checks at an appropriate time. 10. Other documents that should be made available either as exhibits to the profile or as links to documents posted on the agency website: a. City, Town or County Charter b. Agency Budget c. Agency employment application (hopefully, in a fillable .PDF form) d. Key planning or community description documents e. Capital improvement schedule f. Organization chart g. Summary of governmental services provided (this can also be incorporated into the body of the position profile) Florida City/County Manager/Administrator Search Options Report 2015
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DESIRED CHARACTERISTICS OF A CITY/COUNTY MANAGER 1. Consensus builder 2. Decisive; good judgment 3. Excellent communicator to public, employees, Commissioners 4. Honest, ethical, moral 5. Willing to work whatever hours are needed 6. Outstanding leadership skills 7. Keeps composure at all times 8. Sensitive to others’ needs and positions 9. Keeps current on County projects 10. Willing to be innovative 11. Available 12. Timely executes Commission policy 13. Treats everyone with respect; even-‐handed 14. Cooperates with other governments 15. Recruits and retains competent staff 16. Decentralized management style, but holds people accountable 17. Believes in strategic planning 18. Ambassador for the City/County 19. Outgoing, confident, positive, proactive, approachable 20. Good listening skills 21. Demands accountability, and willing to be held accountable Source: Florida Senior Advisors Presented on the next page is another list of attributes taken from ICMA advertisements. Florida City/County Manager/Administrator Search Options Report 2015
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Source: Florida Senior Advisors Florida City/County Manager/Administrator Search Options Report 2015
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Attachment 3: Search Firm Contact Information for
City/Town/County Manager/Administrator Recruitment
Ralph Andersen & Associates
Heather Renschler, President/CEO
Ralph Andersen & Associates
5800 Stanford Ranch Road, Suite 410
Rocklin, CA 95765
Office: 916 630-4900
Fax: 916 630-4911
[email protected]
http://www.ralphandersen.com
Colin Baenziger & Associates
Kathyrn Knutson
Vice President for Operations
2797 Bay Drive
Rhinelander, WI 54501
Office: (715) 282-3595
Fax: (888) 539-6531
Email: [email protected]
http://www.cb-asso.com
Colin Baenziger
Owner & Principal
2055 South Atlantic Avenue - Suite 504
Daytona Beach Shores, FL 32118
Cell: (561) 707-3537
Fax: (888) 635-2430
Brimeyer Fursman
Richard Fursman Ed.D.
Brimeyer Fursman Executive Consulting
1666 Village Tr East Suite 7
Maplewood, MN 55109
Office phone: 651- 204-0441
Cell: 651-338-2533
Fax: 651-344-0757
[email protected]
http://www.brimgroup.com
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GovHRUSA
Heidi Vorhees
Co-Owner
GovHR USA
650 Dundee Road, Suite 270
Northbrook, IL 60062
Direct Line: 847-380-3243
Mobile: 847-902-4110
Office: 847-380-3240
Fax: 866-401-3100
http://www.govhrusa.com
Management Partners Incorporated
Jeri Beckstedt, Administrative Services Manager
Management Partners Incorporated
1730 Madison Road
Cincinnati, OH 45206
Office: 513-861-5400
Fax: 513-861-3480
Jeri Beckstedt [email protected]
http://www.managementpartners.com
Kevin Knutson
Regional Vice President
Office: 513-861-5400
Kevin Knutson [email protected]
S. Renée Narloch & Associates
S. Renée Narloch
President
2910 Kerry Forest Pkwy
Suite D4-242
[email protected]
T 850-391-0000
F 850-391-0002
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Bob Murray Associates
Bob Murray
1677 Eureka Road, Suite 202
Roseville, CA 95661
[email protected]
T 916-784-9080
F 916-784-1985
http://www.bobmurrayassoc.com
The Mercer Group Inc.
WD Higginbotham, Jr.
Senior Vice President
9123 Cherry Trace
Seminole FL 33777
Office: 954-849-4046
Cell: 727-214-8673
[email protected]
http://www.mercergroupinc.com
Karolyn Prince Mercer
Senior Vice President
1000 Cordova Place #726
Santa Fe, NM 87505
Work: 505-660-5503
FAX: 505-466-1274
[email protected]
Novak Consulting Group
Catherine Tuck Parrish
Executive Search Practice Leader
The Novak Consulting Group
1776 Mentor Ave.
Cincinnati, OH 45213
Office: 240-832-1778
Catherine Tuck Parrish [email protected]
www.thenovakconsultinggroup.com
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Slavin Management Consultants
Robert E. Slavin
SLAVIN MANAGEMENT CONSULTANTS
3040 Holcomb Bridge Road #A1
Norcross, GA 30071
Office 770 449-4656
Fax:: 770 416-0848
http://www.slavinmanagementconsultants.com/welcome.shtml
Springsted Incorporated
Sunny Larsen
Proposal Coordinator
Springsted Incorporated
380 Jackson Street, Suite 300
St. Paul, MN 55101-2887
Office: 651-223-3020
Fax: 651-268-5020
[email protected]
http://www.springsted.com
Strategic Government Resources
Cyndy Brown
Director of Executive Search
Strategic Government Resources
Recruiting, Selecting, and Developing Innovative Leaders
P.O. Box 1642
Keller, TX 76244
Office: 817-337-8581
Fax: 817-796-1228
Cyndy Brown [email protected]
http://www.GovernmentResource.com
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The Waters Consulting Group
Chuck Rohre
Waters Consulting Group
5050 Quorum Drive, Suite 625
Dallas, TX 75254
Office: 972-481-1950
Fax: 972-491-1951
Chuck Rohre [email protected]
http://www.watersconsulting.com
For other search firms please contact Lynn Tipton, Executive Director, FCCMA
at (800) 342- 8112, which is the toll free number for the Florida League of Cities.
Lynn’s email is: [email protected]
Also, ICMA can provide a list of search firms doing work in local governments.
This information and recruitment resources can be found at ICMA’s web page at:
http://icma.org/en/icma/career_network/employers/Page/100355/EmployerRecruit
er_Resources
Careers in Government maintains an indexed listing of search firms here:
http://www.careersingovernment.com/tools/community/executive-recruitersdirectory/
Prepared by Kurt Bressner, ICMA/FCCMA Senior Advisor, October 2014
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Attachment 4: City and County Manager/Administrator Advertisement
Options
Host Organization website (no charge)
Twitter (no charge)
Facebook (no charge)
Florida City/County Management Association FCCMA (no charge)
http://fccma.org/jobs/
Florida League of Cities (FLC), which includes the Florida City/County
Management Association publications, the FLC Datagram, and the daily emailbased publication entitled Ken Small’s CM’s (no charge)
http://www.floridaleagueofcities.com/flcenews.aspx#classifiedAds
International City/County Management Association (ICMA), (Fee-Based)
includes the ICMA Newsletter, Job Opportunities Bulletin and the ICMA Career
Network (fee)
http://icma.org/en/icma/career_network/employers/about_the_job_center
National Association of Counties (NACO), (Fee Based)
http://www.naco.org/jobsonline
Florida Association of Counties, (Fee Based) http://www.flcounties.com/government-jobs/jobline-advertising
Employ Florida website, which includes Americas Job Exchange, and US Job (no
charge) https://www.employflorida.com/vosnet/Default.aspx
The Job Spider website, which includes Simply Hired and JuJu (no charge)
Post Job Free website (no charge)
Monster.com (no charge)
The following are other fee based sites:
National League of Cities - http://www.nlc.org/about-nlc/career-center
Alliance for Innovation Jobs Posted: http://transformgov.org/en/jobads
(Included with ICMA advertisement )
Government Jobs Web Site: https://www.governmentjobs.com/index.cfm
19
Page 126 of 201
GovtJobs.com Web Site: http://www.govtjobs.com/
GovJob.net Web Site: http://www.govtjob.net/
Municipal Insider: http://www.municipalinsider.com/jobs-center/
Careers in Government: http://www.careersingovernment.com
Updated: December 2014
20
Page 127 of 201
Quarterly Senior Advisor Report: October – December 2014 Senior Advisor: Kurt Bressner State: Florida Senior Advisor (formerly known as Range Rider) Summary for FCCMA 2014 Currently there are five (5) Senior Advisors serving the state. This is a reduction of three owing to Paul Sharon moving out of state in October 2013, the resignation of Carrie Hill in August 2014 and retirement of Sam Halter in December 2014. Sam Halter has agreed to Emeritus status and may be available for limited special assignments. In April 2015, Peter Lombardi will be retiring but may be interested in Emeritus work. This will leave us with four (4) active Senior Advisors. There is a gap in coverage in the NE, NW and SE sections of the state. We have adequate coverage in the Central, Palm Beach/Treasure Coast/Space Coast and SW portion of the state. It is recommended that the FCCMA Board approve at least two or three new Senior Advisors in 2015. As of December 31, 2014, there are a total of seventeen (17) registered Florida Members in Transition (MIT) affiliated with FCCMA, ICMA or both. This is down from twenty-‐two (22) MIT last year, an improvement. In addition, there is a secondary Florida MIT list of six (6) individuals who are or were members of FCCMA and/or ICMA but either never registered as MIT or their MIT benefits expired. The Senior Advisor Program works actively with the MIT providing daily job briefings by email, resume review and individualized assistance. The jobs briefing emails have been well received by MIT and serve as a national listing of positions. As part of the ICMA Senor Advisor Program, the job briefing emails have been extended to five (5) MIT in other states that do not have a Range Rider Program and a request-‐made basis. A final list is composed of six (6) individuals who are either young professionals or otherwise in transition also receive the emails on a fourth list. Each day 34 emails go out to MIT. The Senior Advisor Program makes well-‐being calls to all Florida MIT at least on a bi-‐monthly basis. Assistance has been provided to members facing employment issues or termination via phone consultation with resources and follow-‐up to make sure the member knows FCCMA and ICMA cares. New members of FCCMA receive a "welcome message" from the Range Rider Program describing the program and offering assistance. This was initiated in 2014. In the past year, the Senior Advisor Program assisted ten (14) cities, towns or counties with CAO search assistance ranging from technical assistance, consultation with elected officials to full placement work. A template of CAO placement options for elected officials has been prepared by the Senior Advisor Program and is in use as a resource. The resource has been helpful to jurisdictions FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 1 Page 128 of 201
to make an informed choice on CAO search options. October 2014 Date: Daily – Mon-‐Sat Contact/Type: Email Description: Distribution of daily job leads to three email lists: FL ICMA/FCCMA Registered MIT (16), FL MIT no longer on registered list (15) and Out of State ICMA MIT (5). Includes sending periodic position profiles provided by six search firms I am registered with. This is a fast convenient way to get the word out on jobs. Follow up Required: Varies with daily contact. At times there are follow-‐up requests on specific job announcements. Time: 10 minutes Daily times 27 days or 4.5 Hours Expenses: $20/month for data package for cell phone to receive and send email when traveling. Date: Daily Contact/Type: Email Description: Review news feeds via Google, Florida League of Cities, ICMA and other sources. Cut and paste articles of interest to specific individuals for information and/or follow-‐up as needed. Also send out to MIT the 16% and 10 in 10 from SGR when posted. Follow up Required: Varies as noted above Time: 10 minutes daily or 5 hours Expenses: (none – if none, this category will be deleted to save space) Date: October 1, 2014 Contact/Type: phone/email Description: 1. Discussion with Lynn Tipton, FCCMA as follow-‐up to transition from Range Rider title to the new Senior Advisor title. Discussed inactivity of two Senior Advisors and their continued interest in serving. Also discussed several possible candidates for Senior Advisor and if they would meet the eligibility standards. The goal would be to have six to eight active and geographically positioned Senior Advisors. Right now we have six Senior Advisors. Plan is to finish up the FCCMA Senior Advisor policy document to conform to ICMA’s guidelines. Two items need FCCMA board review in November: Career Assistants as Senior Advisors and population limits for CAO search work. Follow up with Senior Advisor about activity report format. Follow up with Senior Advisor about emeritus status. The Senior Advisor will send a letter or email requesting a change to emeritus status. Follow up Required: Contact other Senior Advisor regarding continued active duty status. Complete FCCMA Senior Advisor Policy. Time: 2 hours Contact/Type: (Phone) Description: Congratulation call to ICMA MIT Stephen Marro who accepted New Hampshire County Manager position after a long, tough transition period. He expressed deep appreciation to Senior Advisor program and me for resources, encouragement and support. Follow up required: mid 2015 call Time: 15 minutes Contact/Type: (Phone) Description: Reach-‐out to FCCMA member facing employment issues Follow up required: none FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 2 Page 129 of 201
Time: 30 minutes Date: October 3, 2014 Contact: None Description: Completed Quarterly Activity Report using new template. Competed FCCMA expense report. Phone conversation with MIT to review how to handle adverse press from former city service. Gave pointers on how to not assign blame and put matter in a factual perspective. Follow up Required: None Time: 4 hours October 7, 2014 Contact/Type: Phone Description: Discussion with Bob LaSala to discuss Senior Advisor program needs and responsibilities. Provided ICMA program guidelines and discussed how I maintain ICMA-‐CM status in retirement. Also followed up with two Senior Advisors about getting their quarterly reports submitted. Follow up Required: Will check back on Bob's interest in serving in 30 days. Time: 1 hour Contact/Type: email Description: Reminder to Senior Advisors to complete quarterly activity reports Follow up required: none Time: 15 minutes October 10, 2014 Contact/Type: phone and email Description: Received a call from Mayor of Apopka as a follow-‐up to materials on hiring a CAO that I sent last month. He was looking for input on possible candidates for City Administrator. Per the City charter the appointment of the CA is by the Mayor solely. No City Commission ratification is required. I contacted several MIT to discuss the opening and prepared a briefing email to them to consider should they wish to contact the Mayor about the position. I attached the City Charter and a recent organization study report as reference information. Also, circulated to all MIT an excellent article about how to include volunteer work in a resume. Follow up required: none unless there are further questions. Time: 4 hours October 11, 2014 Contact/Type: none Description: Worked on update to MIT Resource Guide and Elected Official Guide to CAO Search Options. Also updated FCCMA new member message. Follow up required: put documents in final published form and circulate. Time: 2 hours October 13, 2014 Contact/Type: Phone/email Description: Completed update of CM/Administrator Recruitment Options Report for Florida Elected Officials. Updated all references to Senior Advisors, updated search firm links and added section on where to advertise openings. Prepared stand-‐alone documents on search consultants, advertising options and model interview questions. FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 3 Page 130 of 201
Started revisions/update to MIT guide. Received a call from Marion County asking for a copy of the report. Sent the brand new version for them. Senior Advisor Program will probably participate in a future County Commission Workshop meeting to discuss search options. Contacted City of Apopka HR and alerted them to a factual error in their City Administrator job advertisement. I suggested they post a revised advertisement at their website. Made initial contact with City of Flagler Beach by phone about their CM search. The Chair of the city Commission contacted FLC for assistance. The CM announced last week he is not seeking renewal of his agreement that expires in November. That situation may change. Follow up required: circulate to FCCMA and Senior Advisors, post at ICMA site. Follow up with Marion County after October 21st Time: 4 hours October 14, 2014 Contact/Type: Phone/email Description: Discussed Flagler Beach CM vacancy with Chair of their City Commission. Briefly explained the Senior Advisor Program and emailed the new Florida Search Options Report and the 2012 ICMA Handbook on Selecting a CAO. Gave her Senior Advisor Dick Kelton's contact information as closest SA. Follow up Required: Will check with City after their meeting next week Time: 45 minutes Contact/Type: (email) Description: Welcome to Florida to new Alachua County Assistant Manager who was MIT from Georgia. Arranged for her FCCMA membership application. Follow up required: none Time: 30 minutes October 17, 2014 Contact/Type: Phone/email Description: Marion County Administrator search -‐ Following phone conference sent staff sample position profiles and final Oakland Park search consultant RFP. Follow up Required: None Time: 1 hour Contact/Type: Phone/email Description: MIT consultation -‐ Maryland MIT. Reviewed resume Follow up required: added to well-‐being calls Time: 30 minutes October 20, 2014 Contact/Type: Phone/email Description: Pending April 2015 retirement of Senior Advisor Peter Lombardi -‐ Received Peter's email and called him. Peter agreed to help out on special assignment, possibly as Emeritus. Acknowledged retirement. Follow up Required: Early 2015 Time: 1 hour October 27, 2014 Contact/Type: Email Description: Outgoing Ocala CM -‐ Worked with FCCMA staff to find personal contact information on FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 4 Page 131 of 201
former Ocala CM. No luck. Checked ICMA and no information there either Follow up required: none Time: 30 minutes Contact/Type: email Description: Congratulations email to Palm Beach Town Manager Peter Elwell who is retiring January 2015 to be TM of his hometown of Brattelsboro, VT. Follow up required: Will be attending reception in Palm Beach on 8 Jan 2015 Time: 15 minutes November 2014 Date: Daily – Mon-‐Sat Contact/Type: Email Description: Distribution of daily job leads to three email lists: FL ICMA/FCCMA Registered MIT (16), FL MIT no longer on registered list (15) and Out of State ICMA MIT (5). Includes sending periodic position profiles provided by six search firms I am registered with. This is a fast convenient way to get the word out on jobs. Follow up Required: Varies with daily contact. At times there are follow-‐up requests on specific job announcements. Time: 10 minutes Daily times 27 days or 4.5 Hours Expenses: $20/month for data package for cell phone to receive and send email when traveling. Date: Daily Contact/Type: Email Description: Review news feeds via Google, Florida League of Cities, ICMA and other sources. Cut and paste articles of interest to specific individuals for information and/or follow-‐up as needed. Also send out to MIT the 16% and 10 in 10 from SGR when posted. Follow up Required: Varies as noted above Time: 10 minutes daily or 5 hours November 7, 2014 Contact/Type: phone and email Description: 1. Completed FCCMA AGENDA packet material for Board Meeting of 11/21/14. Items included: Update of FCCMA Range Rider to Senior Advisor, Notification of pending retirement of Senior Advisor Peter Lombardi, Retirement and Emeritus Request for Senior Advisor Sam Halter, Update of Senior Advisor Placement Work and Update of CAO Search Options Report. Entire packet bundled up and emailed to FCCMA staff and Senior Advisors. 2. Updated MIT list using FCCMA and ICMA sources. Sent updated list to Senior Advisors. The combined FCCMA/ ICMA registered MIT list is down to 17, a three year low. 3. Contacted Craig Hunter about doing well-‐being calls to MIT. He agreed to do so. 4. Made email contact with Louie Chapman, former Delray Beach CM. His phone number was incorrect. Got the right number and called him with regrets about events at Delray. Made arrangements to get him on the daily job board email. 5. Well being call to ICMA MIT in Michigan. Will review his resume and cover letter. 6. Follow-‐up on Plantation Council-‐Manager Form referendum -‐ provided report to FCCMA and ICMA that referendum failed. There was no organized local group and efforts to discuss factual errors about the council-‐manager form in materials prepared by mayor were ignored. There probably was a broader political agenda at play. FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 5 Page 132 of 201
7. Congratulations email to Don Cooper, new CM at Delray Beach. 8. Thank you to Terry Stewart for filling in as interim CM in Delray Beach. He did not get the position. Time: 4 Hours November 11, 2014 Contact/Type: Phone Description: Well-‐being calls to 23 FL MIT and 6 out of state ICMA MIT. Follow up required: made list of individual follow-‐up items as needed. Time: 9 hours over three days. Contact/Type: Email Description: Reviewed Mark Durbin's monthly activity report. Follow up required: none Time: 15 minutes Contact/Type: email Description: Completed writing and submitting an article on Cookingham's Guidepost 17 for Emerging Local Government Leaders. (ELGL). Article posted here: http://elgl.org/ 2014/11/21/guidepost-‐17-‐kurt-‐
bressner-‐icma-‐senior-‐ advisor/ Follow up required: none Time: 3 hours Contact/Type: Phone/email Description: Welcome call with follow-‐up email to Mell Smigielski, City Administrator of Mexico Beach. Sent email note to all FCCMA District 1 Managers and asked them to contact Mell as well. Follow up required: check back early 2015 Time: 1.5 hours Contact/Type: Phone/email Description: Contacted Alan Cohen outgoing CM of Sunrise to offer MIT support when appropriate. He was appreciative of contact. Follow up required: check back early 2015. Time: 30 minutes November 15, 2014 Contact/Type: none Description: Review ICMA keynote sessions for Credentialing. Follow up required: none Time: 5 hours November 18, 2014 Contact/Type: Email Description: Contacted Paul Nicholson, retiring CM of Streator, IL to offer congratulations on his retirement. Follow up required: none Time: 15 minutes Contact/Type: Phone/email Description: Worked with volunteer Craig Hunter on well-‐being calls to MIT. As a retired CM with good FL connections, Craig offered a different perspective on the calls. Several MIT contacted me to say thanks. On FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 6 Page 133 of 201
our wrap-‐ up call after he completed calls we discussed follow-‐up specific to needs of the MIT. I was very appreciative of Craig's offer to share the work on calls to MIT. Follow up required: Periodic check in Time: 2 hours Contact/Type: Phone Description: Follow-‐up with GA ICMA MIT on a specific job application matter. Provided advice on how to handle a quirky recruitment. Follow up required: none Time: 1 hour November 20, 2014 Contact/Type: in person Description: Attended FCCMA Fall Symposium in Lakeland. Afternoon session was on ethics issues and work toward FCCMA's new Ethics training requirements. Follow up required: verify if training qualifies Time: 6 hours total -‐ Ethics training 1.5 hours. November 21, 2014 Contact/Type: in person Description: Attended FCCMA Board Meeting in Lakeland. Presented revisions to Senior Advisor Policy to conform to new ICMA provisions, recommendation for appointing Senior Advisor Sam Halter as Emeritus effective December 1, 2014 and accepting Senior Advisor Peter Lombardi's resignation effective, April 2015. All approved by Board Follow up Required: Need to update policy and circulate to incorporate FCCMA Board approved items and follow-‐up with ICMA on Sam Halter's appointment as Emeritus. Time: 3 hours Expenses: Hotel $115 -‐ mileage $122. November 22, 2014 Contact/Type: Phone/email Description: Telephone conference with IL MIT and resume review Follow up required: no Time: 1 hour November 23, 2014, 5:55 PM Contact/Type: Email Description: Reviewed resume and cover letters of Michigan ICMA MIT. Also provided my notes from ICMA conference session of recruiters with their suggestions. Follow up required: none Time: 45 minutes Description: Prepared final version of FCCMA Senior Advisor Policy that reflected FCCMA Board approval on November 21, 2014. Mark-‐up and clean version prepared for FCCMA staff Follow up Required: Check with Lynn Tipton to see if population clarification language is ok. Send out follow-‐up report with final version to Senior Advisors Time: 1.5 hours November 24, 2014 Contact/Type: email FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 7 Page 134 of 201
Description: Contacted newly retired CM Mike Crotty about Senior Advisor program. He responded with interest so I sent him the new ICMA/FCCMA policy on outside employment. Follow up required: early 2015 check-‐in T Time: 1 hour Contact/Type: Phone Description: Call to Senior Advisor Sam Halter thanking him for service and discussed transition to Senior Advisor Emeritus. Sent material to FCCMA staff for recognition of Sam and Peter Lombardi, who is retiring April 2015. Recognition is likely at annual FCCMA conference. Follow up required: work with FCCMA staff on recognition. Time: 1 hour Contact/Type: email Description: Prepared and sent to all MIT interim ACM opportunity for Port Orange following review and edit of job info. Followed up on inquiries from MIT. Follow up Required: None Time: 1 hour Contact/Type: Phone Description: Call to Maryland MIT about Senior Advisor resources available there. Follow up Required: None Time: 30 minutes Contact/Type: email Description: Prepared and sent out search firm checklist from my ICMA Conference notes to all MIT. Follow up Required: None Time: 1 hour December 2014 Date: Daily – Mon-‐Sat Contact/Type: Email Description: Distribution of daily job leads to three email lists: FL ICMA/FCCMA Registered MIT (16), FL MIT no longer on registered list (15) and Out of State ICMA MIT (5). Includes sending periodic position profiles provided by six search firms I am registered with. This is a fast convenient way to get the word out on jobs. Follow up Required: Varies with daily contact. At times there are follow-‐up requests on specific job announcements. Time: 10 minutes Daily times 27 days or 4.5 Hours Expenses: $20/month for data package for cell phone to receive and send email when traveling. Date: Daily Contact/Type: Email Description: Review news feeds via Google, Florida League of Cities, ICMA and other sources. Cut and paste articles of interest to specific individuals for information and/or follow-‐up as needed. Also send out to MIT the 16% and 10 in 10 from SGR when posted. Follow up Required: Varies as noted above Time: 10 minutes daily or 5 hours FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 8 Page 135 of 201
December 1, 2014 Contact/Type: Phone Description: Phone conference with Senior Advisor Peter Lombardi about Estero incorporation. The referendum passed in November. Follow up required: early 2015 Time: 30 minutes December 2, 2014 Contact/Type: Phone/email Description: Contacted by Lake Park elected official regarding Senior Advisor assistance for Town Manager. Dale Sugerman is retiring in January 2015. Managed to re-‐direct an over zealous elected official back to staff. Confirmed it was a retirement and discussed Senior Advisor role with outgoing Town Manager. Sent staff the FCCMA CAO Search Options Report and ICMA resources with request they be shared with elected officials. Follow up required: mid-‐December after the Town Commission discusses search process Time: 3 hours December 3, 2014 Contact/Type: Phone/email Description: Following consultation with FCCMA Executive Director Lynn Tipton, sent final version of the FCCMA Senior Advisor Policy to Senior Advisors and ICMA. The policy change brought FCCMA into compliance with ICMA policy and modified the FCCMA CAO search criteria to add population limits of 20,000 for cities/towns and 75,000 for counties with exception review process for larger jurisdictions. Updated the FCCMA CAO Search Options Report to include the population limits. Follow up Required: None Time: 3 hours December 4, 2014 Contact/Type: Phone/email Description: Pahokee CM Search: Had a conversation with Palm Beach County League of Cities regarding Pahokee's request to use Senior Advisor services for their CM search. Performed media search and determined the CM was on suspension and still employed. Advised League that Pahokee must confirm separation of CM before any further discussions of search assistance. None forthcoming. Pahokee advertised for position. Advised MIT that if interested, they should verify facts. Follow up Required: None, except Executive Director of Palm Beach League thanked me in a conversation on 8 January 2015 for advising the League of a possible employment issue. Time: 2 hours Contact/Type: email Description: Sent ICMA an article in the Palm Beach Post about ICMA censure of former CM of South Bay. They thanked me as they sometimes do not see what happens locally when they issue a press release on an ethics censure. Follow up required: none Time: 30 minutes December 9, 2014 Contact/Type: email Description: Reviewed Mark Durbin's monthly activity report. Follow up required: none FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 9 Page 136 of 201
Time: 15 minutes December 17, 2014 Contact/Type: Phone Description: Arcadia City Administrator Search -‐ Phone conversation with Senior Advisor Dick Williams who was contacted by the City Clerk about Senior Advisor assistance on their third try hiring a City Administrator. We officially declined an earlier effort in October 2013. Left it with Dick that if the City wished our assistance, the City Council should discuss the matter at a public meeting and send us a written request. Follow up required: await written confirmation from City. Time: 1 hour Contact/Type: Phone Description: Called former CM of Palm Bay with regrets about her job separation. Left voice mail. No response. Follow up required: learned that most likely former CM was leaving profession to resume engineering practice. Time: 15 minutes December 18, 2014 Contact/Type: Phone/email Description: Lake Park Town Manager Search: contracted by outgoing TM Dale Sugerman confirming the Town Commission requested Senior Advisor assistance to find an interim and permanent TM. The staff had already prepared an advertisement based on their 2012 TM search. I worked up a draft notice to MIT about both the interim and permanent position. Once approved, sent it out to the 23 FL MIT, the Senior Advisors and other parties as the deadline for the interim was 5 January 2015 and the permanent a week later. Follow up Required: Early 2015 with town staff Time: 2 hours Contact/Type: Phone/email Description: Dunedin Interim Finance Director -‐ At request of Lynn Tipton, contacted the CM about the city's need for an interim Finance Director. I confirmed details with Dunedin and worked up notice to MIT about assignment. Sent out advisory to MIT of assignment Follow up required: none Time: 2 hours December 22, 2014, 8:39 AM Contact/Type: Phone/email Description: Staff inquiry for Senior Advisor Town Manager Search assistance Town of Oakland: this was a follow-‐up from inquiry received by FCCMA staff. The manager was thinking about retirement but there was no decision. I sent him the FCCMA CAO Search Options Report to review over holidays. Hopefully, the report will help him guide discussions with elected officials. Follow up Required: Early 2015 Time: 2 hours Contact/Type: Phone Description: Conversation with in-‐service CM asking for advice on how to announce and handle retirement from his city. He talked with John Stunson, retired CM of Oakland Park who I assisted earlier this year. Gave him some basic pointers on what to do and not -‐ mainly to maintain confidentiality until he FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 10 Page 137 of 201
was ready to announce. Follow up required: We will meet for breakfast early in 2015 to map out an exit plan. Time: 1 hour December 26, 2014 Contact/Type: none Description: Completed and submitted 2014 ICMA Credentialing Activity Report Follow up required: none Time: 4 hours December 29, 2014, 8:49 AM Contact/Type: phone/email Description: Flagler Beach CM Search -‐ Confirmed with elected official authorized as lead on the search that Senior Advisor Program could assist with their search. Senior Advisor Dick Kelton will take lead. Their City Commission will meet in early 2015 with Dick to discuss the search. Follow up Required: January 2015 to confirm if we are assisting Time: 1 hour Contact/Type: Phone/email Description: Dissertation assistance to CM in Missouri requesting information on Florida Charter Amendment process. This was a request from Ken Small, FLC. Discussed dissertation. He was using Fort Myers as venue for study. Provided an information packet including Florida statutes and contact suggestions. CM was very appreciative of information Follow up required: none Time: 2 hours December 30, 2014 Contact/Type: Phone Description: Discussion with Senior Advisor Mark Durbin about Eagle Lake CM search. Their selected candidate went to another FL City. We would help on a complete new search if asked by city commission. Follow up required: none Time: 15 minutes _________________________________________________________ Totals for the Quarter: # Contacts: 60 plus; Hours: 118.75 Miles: 240; Expenses: $175.00 Planned activities for next quarter: 1. Complete update of on-‐line MIT resource guide currently published at ICMA. 2. Write and submit several articles for publication. Respectfully submitted, Kurt Bressner, ICMA-‐CM Senior Advisor, Florida Florida Senior Advisor Program Coordinator January 10, 2015 FCCMA/ICMA Quarterly Senior Advisor Report – 4th Quarter 2014 – Kurt Bressner 11 Page 138 of 201
To:
From:
Yocie Galiano, Chair, FCCMA Membership Committee
Jonathan Evans, Co-Chair
Subject:
February New Member Report
Date:
February 2015
Requested Action:
To accept and file the report.
Strategic Plan Link: Goal II: Membership
As of January 23, 2015, FCCMA maintains 609 total members. During the period of November
8, 2014 to January 23, 2015, 12 members have joined, while two memberships have been
cancelled. This has resulted in a net increase of ten new FCCMA members. Additionally,
FCCMA staff sent out 19 letters to local government managers (and related positions)
throughout the state of Florida.
Note: The net 10 new members represent a 1% increase in membership over this period of time.
The Membership Committee has set an annual goal of nine new members per district for
Program Year 2014-2015. District VII has achieved the goal with 11 new members. District V is
in second place with 8 new members.
A summary of the membership activity for this period can be found below as well as the names
of all members that have either joined and/or cancelled their membership with FCCMA:
New FCCMA Members – November 2014 to January 2015:
Full Members:
Affiliate Members:
Student Members:
4 new members and 1 reinstated member
2 new members
5 new members
Canceled Memberships – November 2014 to January 2015:
Affiliate Members:
Life Members:
1 member
1 member
Pending - New FCCMA Members – November 2014 to January 2015:
Full Members:
Affiliate Members:
Student Members:
4 new members
1 new member
6 new members
Page 139 of 201
NEW FCCMA MEMBERS:
District III
Scott Larese, City Manager, City of Titusville
District IV
Jack Doughney, Deputy City Manager, City of Palm Beach Gardens
District V
Kamalie Belizaire, Barry University, Student Member
Terri Lea Hugie, Senior Management Fellow, City of Fort Lauderdale
Peter Joseph Koodrin, Masters of Public Administration, Florida Gulf Coast University
Tyler P. Whitmire, Senior Management Fellow, City of Fort Lauderdale
District VII
Angela Montgomery, Assistant County Manager, Alachua County
Kyle Olson, Master of Arts, University of Florida
Dennis R. Rogero, Jr. Chief of Staff, City of Tampa
Eric Williams, Assistant City Manager, City of Inverness
District VIII
James Slaton, Public/Support Services Director, City of Lake Wales
Kandace M. Tappen, Human Resources Director, City of Haines City
MEMBER CANCELLATIONS:
District VI
Adam Benigni, Affiliate Member
District VIII
Vince Ruano, Life Member
Please note: The list of members that have not paid their annual FCCMA membership dues for
FY 2015 is attached. Should these members not provide their membership dues by February 1,
2015 their FCCMA memberships will be cancelled. Thus, the total number of membership
cancellations may increase significantly. The Membership Committee recommends that each
FCCMA District Director and At-Large Director assist in directly contacting unpaid members by
phone or in person (not by email) within their district and/or proximity.
PENDING MEMBERS (11 pending members):
District I
Adeniyi Aderibigbe, Masters of Public Administration, Nova Southeastern University
Mell Smigielski, City Manager, City of Mexico Beach
District II
Adrienne Burke, Director, Community Development, City of Fernandina Beach
Sarah Campbell, Town Clerk, Town of Orange Park
District III
Sharon M. Anselmo, Assistant City Manager, City of Maitland
John Titkanich, Jr. City Manager, City of Cocoa
Page 140 of 201
District IV
Maylee De Jesus, BA in Public Management, Florida Atlantic University
District V
Kelvin L. Baker Sr., City Manager, City of Opa-locka
Charles F. Dodge, City Manager, City of Pembroke Pines
George Gretsas, City Manager, City of Homestead
District VI
Thomas W. Barwin, City Manager, City of Sarasota
Karla Llanos, Masters of Public Administration, Florida Gulf Coast University
Michael Nevarez, Masters of Public Administration, Florida Gulf Coast University
District VII
Sarah Balmer, Masters of Public Administration, University of South Florida
Hailey Glynn, Masters of Public Administration, University of South Florida
James W. Jacobs, Masters of Public Administration, University of South Florida
Debbie L. Manns, City Manager, City of New Port Richey
Shayla O’Keeffe, Masters of Public Administration, University of South Florida
Diane Reichard, Chief Financial Officer/Assistant City Manager, City of Ocala
District VIII
Gary Hester, Deputy County Manager, Polk County
Page 141 of 201
FCCMA District Membership Goals 2013-2014
9
8
7
6
5
4
3
2
1
9
8
7
6
5
4
3
2
1
0
District
1
9
8
7
6
5
4
3
2
1
0
District
2
9
8
7
6
5
4
3
2
1
0
District
3
9
8
7
6
5
4
3
2
1
0
District
4
9
8
7
6
5
4
3
2
1
0
District
5
9
8
7
6
5
4
3
2
1
0
District
6
9
8
7
6
5
4
3
2
1
0
District
7
0
District
8
Page 142 of 201
FCCMA Dues Unpaid as of
January 27, 2015
Last
DISTRICT 1
Carlisle
First
district
Thomas
I
Paredes
Cristina Long
I
Turner
Donald L.
I
Williams
Terrence S.
I
DISTRICT 2
Bush
Allen R.
II
title
Government Affiliation
phone
email
(229) 416-6446 [email protected]
Intergovernmental
Affairs & Special
Facilities Maintenance
Director
Florida Gubernatorial
Fellow
Leon County
Okaloosa County BCC
Koncar
Bob
II
General Manager,
Severn Trent Services
Management Services,
McKitrick
McLemore
Segreto
Paul T.
Ronald W.
Tony
II
II
II
Deputy City Manager
DISTRICT 3
Jacques
Lintelman
Okhai
Scott
Glaelle
Dylan
Ratna
Mel
III
III
III
III
DISTRICT 4
Moree
Morrow
Spencer
Brian R.
Michael
Niki
IV
IV
IV
DISTRICT 5
Campbell
Geimer
McCue
Jhanelle
Jefferson
John
V
V
V
City of Daytona Beach
Assistant County
Brevard County
Director of Public
Operations Director
Village of North Palm
City of Palm Beach
(386) 767-1139
(407) 233-7470
(239) 248-5532
(407) 781-7211
(321) 633-2002
[email protected]
[email protected]
[email protected]
[email protected]
Page 143 of 201
January 27, 2015
DISTRICT 6
Burley
Calderon
Lisa
Evelyn
VI
VI
Westover, MBA Kelly Lalonde
VI
DISTRICT VII
Brower
Capps
Colon
Davis
Davis
Matthew
Sarah
Emily
Austin
Antoinette Jackson
VII
VII
VII
VII
VII
Folston
Zeriah K.
VII
Henry
Marshall-Barley
Mayberry
McCarthy
Monroe
Murphy
Obarski
Patch
Brandon
Sea
John
Erin
Rosalyn R.
Molly
Susan
Olivia
VII
VII
VII
VII
VII
VII
VII
VII
Pearson
Catherine A.
VII
Robinson
Smith
Smith
Don
Douglas E.
Lee
VII
VII
I
Strickland
Larry W.
VII
Subadan
Sharon D.
VII
Vincent
N. Lee
VII
(863) 382-2246
Environmental
Supervisor
Sarasota County
0
(813) 909-5933
(813) 597-6957
(813) 597-5801
(813) 986-4030
Assistant Supervisor of
Alachua County
Elections
Assistant City Manager City of Archer
Assistant County
Administrator
Pasco County
[email protected]
[email protected]
[email protected]
[email protected]
(813) 484-5624
(386) 478-3937
(352) 495-2880
(561) 261-9738
(407) 760-2578
(561) 212-3171
(813) 508-5070
(813) 313-7955
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
0
[email protected]
Administrative Services
City of Zephyrhills
Director
Deputy County
Hillsborough County
Administrator
Retired
subadans@hillsboroughcounty
.org
(813) 276-8775
DISTRICT 8
Page 144 of 201
January 27, 2015
Fruecht
Joshua
VIII
Account Executive
iCompass Technologies,
Inc.
Hilliard
Fred
VIII
City Manager
City of Fort Meade
Long
George A.
VIII
City Manager
City of Bartow
McCutcheon
Stuart
VIII
Fire Chief
City of Auburndale
[email protected]
(863) 965-5522
m
Neron
William "Bill"
VIII
Economic Development
City of Tavares
Director
Oppelaar Jr.
Smith
Toney-Deal
Samuel R.
Dale L.
Ann
VIII
VIII
VIII
(863) 324-1408
Page 145 of 201
Membership
Committee
Co-Chair, Yocelyn Galiano, Village Manager, Pinecrest
Co-Chair: Jonathan Evans, City Manager, Haines City
To:
From:
Yocelyn Galiano, District V Director
Chair of Membership Committee
Subject:
January 2015 Committee Report
Date:
January 22, 2015
January 2015
Committee Report
____________________________________________________________________________
During the months of December through January, the Membership Committee held three
telephone conference meetings (December 3, January 9, and January 14). Minutes of the
three meetings are attached for your general information as well as a synopsis to date of
work done by the membership committee.
As a result of discussions during the meetings in December and January, the following
items are of note are hereby submitted to the FCCMA Board for its general information:





New members that have completed the ethics training were approved. A total of
34 new members have been approved by the Committee since June 2014.
A survey was prepared and submitted to the membership regarding the mentorship
program. Results of the survey were received on December 16th. !55 members
completed the survey and 145 of those who completed the survey indicated an
interest in the Mentorship Program.
Florida International University is in the process of establishing its ICMA/FCCMA
Student Chapter.
The Committee will focus its efforts on re-establishing a successful mentorship
program as a way to retain members and students in the membership. A new
section will be added to the membership application to allow people to indicate an
interest in either being mentored or becoming a mentor to someone else, and the
committee will work to connect individuals.
The Committee will add a section to the membership brochure and other
membership promotional materials that will highlight the association’s diversity and
market that as an asset.
1
Page 146 of 201
Membership
Committee
Co-Chair, Yocelyn Galiano, Village Manager, Pinecrest
Co-Chair: Jonathan Evans, City Manager, Haines City

January 2015
Committee Report
The Committee recommends the promotion of diversity on the website by
highlighting individuals with a suggested tagline such as “Diverse Communities
Need Diverse Leaders”.
Recommendations to the Board of Directors:
1) The Membership Committee recommends the Board allow affiliate members who
have been FCCMA members for six years to upgrade to full members. If approved,
this will change Policy 10 – Membership Policy. The policy is attached.
2) In addition, the Membership Committee recommends a change to the By-Laws for
Qualifications for District Directors and At-Large Directors that allows for Full
Members, who hold positions of at least Department Director in their ICMA
recognized organization, to be eligible for self-nomination to a Director position if
they have served six consecutive years on FCCMA committees immediately
preceding the self-nomination.
3) The Membership Committee recommends the bylaws be changed to reflect
language that if ICMA expels someone from membership due to an ethics matter, it
may make the person ineligible for FCCMA membership.
2
Page 147 of 201
Policy 10
Adopted March 1997; Revised 2006; Revised November 201 1; Revised November 2013
Criteria for Membership
The FCCMA Charter states: The qualifications of the members and the manner of their
admission to membership in this corporation shall be as follows:
All persons that are employed as municipal or county administrators by local government
within the boundaries of the State of Florida.
Persons eligible for membership must be approved by the FCCMA Membership
Committee upon furnishing due proof that they have the qualifications hereinbefore set
forth or hereafter made by the Board of Directors. If there is any question as to a
person's eligibility, the application will be referred to the Board of Director s.
Persons shall be admitted to membership in this corporation upon furnishing due proof,
satisfactory to the Board of Directors, that they have the qualifications hereinbefore set
forth or hereafter made by the Board of Directors.
All persons accepted into membership of FCCMA are bound and agree to abide by the
ICMA Code of Ethics.
The FCCMA By-laws call for the following:
Article II, Section 2.
Membership classifications shall be in accordance with requirements of the ICMA unless
otherwise provided by the Board of Directors.
Accordingly, it is the policy of the FCCMA, as adopted by the Board of Directors on
March 21, 1997 that all members agree to abide by the attached statement of ethics, and
all persons applying for membership agree to abide by the same. This statement is a
criteria for membership. Requests for membership shall be processed in the following
manner:
Step 1: Receipt of interest in FCCMA:
Individual is sent a letter describing the procedure for application, along with an
application and statement of ethics. Applicant is informed that the online ethics course
and two endorsements by full members are required.
Page 148 of 201
Step 2: Receipt of completed application:
Form is reviewed for completeness and whether an email has been received that the
applicant has completed the online ethics course. Applicant is sent an acknowledgment
of receipt of the application by e-mail. Applicant's name is listed in the next newsletter
as a prospective member. The 30-day comment period commences. Applicant's name is
presented to the Membership Committee during its monthly meeting. If there are no
questions, the applicant may be approved after the 30-day waiting period.
Step 3: 30-day period ends
If no comments were received on an individual during the comment period and the
Membership Committee has given its approval, the applicant will be issued membership
credentials as soon as dues are paid.
Step 4: Denial of Membership or Non-Renewal of Membership:
If, during the 30-day comment period, a comment is received regarding a prospective
member, each will be reviewed by the Executive Board. The Executive Board will make
a recommendation for final action to the full Board of Directors. If the comment
received relates to conduct contrary to FCCMA ethical standards, membership may be
denied.
The FCCMA By-Laws state in Article VII:
The Board of Directors shall have the ultimate authori ty to decide whether to grant or
deny any applications for membership. The Board of Directors shall have the authority
to take appropriate disciplinary action against any current, former or pending member
which, in its judgment, may be appropriate in order to maintain the professional standards
of the Association. A complaint against a person who was an FCCMA member at the
time of the alleged violation will still be processed even if the person is no longer an
Association member. A pending member who has been convicted of any misdemeanor
or felony in any location, may be admitted as a member of the Association, following a
thorough investigation by a committee appointed by the President and approval by a
majority of the Board of Directors. If the pending member does not consent to an
investigation within thirty (30) calendar days of a request to do so, he/she is declared
ineligible for admittance or re-admittance to the Association.
If, at some future date, the former member wishes to seek re-admittance to the
Association, then he/she must appeal in writing to the full Board of Directors, consent to
a completion of the investigation and give the committee a compelling justification as to
why he/she chose not to have the original investigation completed. Re-admittance to the
Association is subject to the approval of the majority of the Board of Directors.
Other membership policies:
Reinstatement – If a former member asks to re-join FCCMA, the person will be asked
to reapply for membership if he/she has been gone for more than one year. If less than
one
Page 149 of 201
Year, the person shall be reinstated in the category fitting their current employment status;
the person will not be reinstated at a former membership category unless it is applicable.
Upgrades and Downgrades - Each September, member's current position will be used
to determine membership category. A change in job position may automatically cause a
change in membership category. Affiliate members who have been members of
FCCMA for six (6) years or more are eligible to request Full Member status from the
Board of Directors. All appeals for changes in membership category shall be forwarded
to the Membership Committee. Any member who has at one time been a full member
may elect to retain the full member status, if he/she so chooses, . Anyone who is
considered a Full Member shall and pay the commensurate dues rate.
Commented [MM1]: Any clue how many 6+ year members we
have?
Commented [MM2]: After membership do they then go to the
Board?
Military Service – If a member is called to temporary active duty in the U.S. Military
Service, and remains employed in a qualified position, payment of membership dues shall
be suspended during the period of active military service.
Membership Incentive -New members joining FCCMA in the last two months of the
fiscal year (August and September) and pay for a full year membership will be entitled to
up to fourteen months membership.
Page 150 of 201
FCCMA MEMBERSHIP COMMITTEE
December 3, 2014 – 11:30 AM
CONFERENCE CALL MINUTES
Members Present:
Chair Yocie Galiano
Co-Chair Jonathan Evans
Jim Drumm
Suzanne Sherman
Emilie Smith
Staff Present:
Carol Russell
Emilie Smith made a motion to approve the new members
with the information that was provided except for the new
members who have not taken the online ethics course.
Suzanne Sherman seconded the motion. The motion was
approved.
Carol told the Committee that the mentoring survey was sent to the
membership with a completion date of December 16. Carol will report the
results to the Committee at the next meeting. Emilie told the Committee that
question 3 should have allowed the membership to choose either that the
member was interested in being mentored or to be a mentor. When the
Committee sees the results from the survey, the Committee will determine if it
needs to resend the survey to get better results for question 3.
Jonathan told the Committee about his adjunct teaching at Polk State. He has
talked to the Administration about setting up an ICMA student chapter but the
Administration does not see a benefit to starting a chapter. The Administration
does not feel it is receiving enough benefits from ICMA to start a chapter.
Carol told the Committee about the student (Michele Miller) from St. Pete
College who attended the last Board meeting and presented her capstone
project about starting a FCCMA student chapter. Carol will send the project to
the Committee so that the Committee may see if it is interested in exploring
FCCMA student chapters and presenting this option to the Board. The
Committee discussed regional chapters instead of chapters based at each
university.
Yocie told the Committee that FIU will establish its ICMA chapter in the spring.
Carol will send to the Committee a brochure that was created for the Florida
Local Government Coalition’s Local Works Day. This brochure explains the
different jobs that a student can have in local government based on degrees
Page 151 of 201
attained. Carol will send the Committee the brochure to be used when visiting
local high schools or universities to promote working in local government.
The meeting was adjourned. Carol will send a poll to the Committee to set up a
date in the first week of January.
Page 152 of 201
JANUARY 9, 2015 – 3:30 PM
Members Present:
Chair Yocie Galiano
Suzanne Sherman
Emilie Smith
Staff Present:
Carol Russell
Chair Yocie Galiano opened the meeting.
The first order of business was to approve the new members.
Suzanne Sherman made a motion to approve those
applicants who have taken the ethics course. Emilie Smith
seconded the motion. The motion passed unanimously.
The Committee then discussed the mentorship survey that was sent to the
membership in November. The Committee was pleased with the results of the
survey. 155 members took the survey and 145 of those were interested in
developing a mentorship program. The Committee discussed how to implement
the program. It was decided that the Committee would develop an application
for the members to complete. This application will be available on the website.
A link to the application will be added to the membership brochure to promote
the program. Staff will also add a place on the membership update form to
complete if they are interested in participating.
Yocie gave an update on the ICMA Student Chapter at FIU.
As all of the Committee was not able to be on the call, Carol will set up a call
for the next week to discuss the outstanding tasks that were originally assigned
to the Committee. Before the next meeting Carol will send out the list of tasks
and the minutes where the task was discussed.
The meeting was adjourned.
Page 153 of 201
JANUARY 14, 2015 – 11:00 AM
CONFERENCE CALL AGENDA
1. OPENING COMMENTS FROM THE CHAIR AND CO-CHAIR
2. DISCUSS COMMITTEE TASKS
 Increase FCCMA membership within all 8 districts to the same level of
the highest penetration of membership of District X within a three-year
period (the thermometer)
June 16 Minutes: The first task Chair Galiano discussed was that the
committee was tasked to increase FCCMA membership within all 8
districts to the same level of the highest penetration of membership of
District X within a three-year period. This task is given to the District
Directors and the membership committee needs to assist. She told the
committee that last year the membership chair used a thermometer to
record the new members. It turned into a competition between the
directors. The thermometer records the net results. If a member cancels
membership or moves to another district, he/she is recorded as a
decrease on the thermometer.

Assist in recruitment of new members
This is part of the first task.

Approve all new members
June 16 Minutes: The committee will approve all new members. This
was discussed earlier in the call when the committee approved the
applicants for June.

Review of endorsement process of applicants
June 16 Minutes: The committee will review the current endorsement
process of applicants. Currently, an applicant must get endorsements
from two full members. Carol explained that many of the applicants have
a hard time getting endorsements from full members. Many of the
applicants will use previous members for their organization who have
moved into the life category and other members of their organization who
are affiliate members. Carol will then have to inform the applicant that
they need to seek another endorsement. Many students have a difficult
time obtaining endorsements as they do not know any managers and
they cannot use university professors as the university contacts are
affiliate members. Chair Galiano suggested developing a mentoring
program. Staff could keep a list of members who are interested in
mentoring new members and can offer endorsement. The committee will
Page 154 of 201
discuss this at the next meeting to give a recommendation to the Board
at the August meeting.
July 21 Minutes: The second item of business was to review the
endorsement process and give a recommendation to the Board. Suzanne
asked what was the role of the endorser. Does the endorser actually
know the person or does the endorser take a chance on endorsing
him/her to give someone an opportunity to join FCCMA.
The Committee also discussed why it might be important to have
endorsers. It gives the applicant an opportunity to reach out to members
in his/her area and get to know them and it gives an opportunity to
network.
Carol gave a history on the endorsement process. Many applicants are
hindered by having to find endorsers when they don’t know any FCCMA
members, either from being new to the state or being a student. Some
applicants are uncomfortable with asking someone to endorse him/her
when the endorser does not know the individual. Other applicants are
uncomfortable reaching out to people they do not know.
The Committee then discussed whether to continue with the
endorsement process. Carol told the Committee that Lynn Lovallo had
done a study on other state associations and that some states only
require one endorsement. The Committee discussed who could endorse:
the District Director, the applicant’s supervisor, no endorsements if the
applicant is a member of ICMA, or if the applicant is a student the
program chair or dean of the student’s program. The Committee will
make the following recommendation to the Board.
Suzanne Sherman made a motion to remove the requirement of two
endorsements by full members and to limit the endorsement to one
endorsement by either a full, an affiliate or a life member of
FCCMA, or no endorsements if the applicant is an ICMA member. If
the applicant is a student, the endorsement can be made by the
program chair or dean or no endorsement if the student is an ICMA
member. Emilie Smith seconded the motion. The motion passed
unanimously.
August 21 Minutes: Yocie gave an update of the discussion by the Board
regarding the recommendation from the Membership Committee to
change the endorsement policy. She explained that there was discussion
concerning whether there should be endorsements or no endorsements.
The Board was divided on whether to continue with endorsements. The
Board voted to accept the Committee’s recommendation for one
endorsement and to allow affiliate and life members to endorse or no
endorsement if the applicant was an ICMA member. She told the
Page 155 of 201
Committee that the Board was interested in how the membership felt
about endorsements. The Committee may want to consider surveying the
membership next year.

Examine membership categories qualifications to allow upward mobility
within the Association
June 16 Minutes: The committee then discussed looking at affiliate
members who have been longtime FCCMA members and have been
actively involved. Some suggestions were to allow affiliate members who
have served on a one or two committees that have been members for a
five-year period to move to a newly-created associate member category.
The associate member would then be able to serve on the FCCMA Board.
Since affiliate dues are $150 and the minimum for full member dues is
$200, a suggestion was made to set the dues at $175. Creating this new
member category will show these affiliate members that FCCMA
appreciates their service. The committee will discuss this at another
meeting to give a recommendation to the Board.
November 3 Minutes: Membership categories/qualifications for board
service were discussed and agreement by the committee to leave as they
are.

Develop a retention plan – how to keep students and others from
dropping
June 16 Minutes: The committee will develop a retention plan to show
the value of FCCMA membership to keep students and others from
dropping. This discussion will be discussed at the next meeting.
July 21 Minutes: The Committee then discussed the task assigned to
the Committee regarding developing a retention plan. Carol gave a
history that on average 10% of the members drop their membership. A
past membership committee had developed an exit survey to determine
why a member dropped it. This has not worked as well as the Committee
thought it would. From what staff has been able to determine that most
memberships that are dropped are because the member has left the
management position and gone to the private sector, the organization
had has budget cuts and will no longer pay the dues, the member has
retired or students do not get jobs in the public sector. Carol will review
the memberships dropped in the last three years by membership
category and give a report to the Committee.
Yocie suggested that the Committee look at a marketing plan to grow the
membership instead of a retention plan. Suggestions were to discount
dues over a period of four years for the student members who graduate.
Twenty-five percent of an affiliate membership dues the first year, 50
percent the second and 75 percent the third year. After the third year the
Page 156 of 201
member would either pay the entire dues. Carol told the Committee that
the Fiscal Responsibility and Administrative Committee will look at dues
structure this year and that the Membership Committee could make a
recommendation to the FARC.

Examine ethics policy and membership policy to see if they need to be
strengthened or weakened and make recommendations to the By-laws
Task Force and look at other state associations for comparison. Work
needs to be completed by November Board meeting to give to the By-laws
Task Force.
June 16 Minutes: Carol Russell will forward the current ethics training
policy that was passed by the Board last program year and the By-laws
so that the committee can examine ethics policy to see if they need to be
Task Force. Carol will forward the report done by Lynn Lovallo on other
state associations for comparison. Work needs to be completed by the
November Board meeting to be given to the By-laws Task Force.
August 21 Minutes: The next item for discussion was the committee
task: Examine ethics policy and membership policy to see if they need to
be strengthened or weakened. Carol explained that in Article VII of the
By-Laws it explains how the Association handles members with ethical
violations. The FCCMA President established a task force this year to
review the By-Laws and make any changes. The Membership Committee
needs to work with the Ethics Committee on whether either Committee
wants to make any recommendations to the task force on how ethical
violations are handled. Yocie asked Carol to ask Joyce Shanahan who is
on the Ethics Committee to join the next Membership Committee call.
The Committee would like her to explain how the Ethics Committee
handles ethical violations and what happens if the Committee finds
someone has committed a violation. The Committee feels the
Membership Committee should be informed of any decisions regarding
membership.
September 24 Minutes: The Membership Committee had asked Joyce
Shanahan (who is a member of the Ethics Committee) to join the call and
share the process of how the Ethics Committee handles a complaint.
She explained that complaints can be received from ICMA or an FCCMA
member. The chair, who should be a past president of FCCMA, will call a
conference call to discuss the complaint. A committee will be set up to
investigate the complaint. The Committee will look at public records or
newsletter articles. The complaint must be kept confidential. A letter will
be sent to the member’s home. If the complaint is criminal the
Committee will leave it to the police to investigate.
The Membership Committee discussed imposing severe penalties for
Page 157 of 201
ethics violations. Joyce said that the Membership Committee needed to
be careful when dealing with ethics complaints because many times
there is not adequate evidence to verify the complaint. The Committee
decided that it would invite either Martha Perego or Jared Dailey from
ICMA to talk about ICMA’s process and dealing with ethics complaints on
the next call. The Committee also decided to invite someone from the
Florida Commission on Ethics. Carol will follow up with inviting either
Martha or Jared. She will also contact Bob Lee about asking someone
from the Ethics Commission.
Carol told the Committee that they might want to invite Eric Hartwell,
FCCMA’s attorney, who could advise the Committee on the legal
ramifications of revoking membership. Carol will also follow up with Eric.
November 3 Minutes: Mr. Dailey reported on the ICMA perspective for
ethics complaints, investigations, violations and conclusions. If the
member is both ICMA and FCCMA member, ICMA will take the first step.
If the member is publically censured, then the state association can
follow its process. If the complaint is against someone who is not an
ICMA member, then the state should follow its process and take
appropriate action, if any. The state association can serve as a fact
finding committee for ICMA.
Ms. Galiano wanted to know how a censure could be a “private” censure
in Florida with “Sunshine.” Jared said ICMA is a member association
(voluntary). Private censures remain between ICMA and the member. Emails are sent to personal email accounts as they do not involve their
jurisdiction. These are recorded and can be used in later complaints,
should one arise. ICMA has and will revoke memberships. This is
permanent, but used to allow for reinstatement after 5 years. An
expulsion is usually attached to a public censure making the decisions
public. A list is available upon request of members who have been
expelled. These are not posted on the website.
Dr. Lee said the main difference between ICMA and FCCMA is the
insurance. FCCMA’s Ethics Committee has limited ability and serves in
fact finding capacity only. He said emails are not private in Florida, and
he feels it is important the FCCMA’s role remain limited. He suggested
double-checking the Errors and Omissions insurance for liability
coverage if memberships are ever revoked.
It was suggested a line be written in the bylaws stating that if ICMA
expels someone from membership due to ethics matter, it may make the
person ineligible for FCCMA membership.
The new ethics training requirement has caused some members to not
renew their memberships. It was felt that it was absolutely ok to lose
Page 158 of 201
members over the requirement as ethics are what set the profession and
the association apart.

Establish diversity conversation as understanding and valuing the
differences among individuals and fostering that understanding through
our organization and community
June 16 Minutes: The committee will talk about diversity at another
meeting.
3. DISCUSSION ON ANY OF THE TASKS ASSIGNED TO THE COMMITTEE
4. DEVELOPING MENTORSHIP PROGRAM
Page 159 of 201
JANUARY 14, 2015 – 11:00 AM
Members Present:
Chair Yocie Galiano
Charlotte Presensky
Suzanne Sherman
Emilie Smith
Staff Present:
Carol Russell
Chair Yocie Galiano told the Committee that she had called this meeting to
discuss the tasks that were assigned to the Committee to see if all the tasks
had been completed. The Committee reviewed all the tasks and the summaries
are included. She needs to submit her report to the Board at the February
meeting. The Committee approved the new members for this month on the last
call. It was also discussed that if an applicant was on the list to be approved at
least three times because the applicant had not completed the online ethics
course then the applicant’s name would be suspended and would not appear
on the list again.
COMMITTEE TASKS
 Increase FCCMA membership within all 8 districts to the same level of
the highest penetration of membership of District X within a three-year
period (the thermometer)
This was discussed at the first meeting and the thermometer that
was established last year would be continued this year.

Assist in recruitment of new members
It was discussed that Membership Committee members need to
contact the district directors and ask them if they would like help
in recruiting new members. The district directors are responsible for
reaching out to non-members in their districts.

Approve all new members
The committee approves all new members on its monthly
conference calls.
Page 160 of 201

Review of endorsement process of applicants
A recommendation was made to the Board at its August meeting to
change the endorsement process to ask for only one endorsement.
The endorser can be a full, an affiliate or a life member of the
Association. If the applicant is an ICMA member, then the applicant
does not need an endorsement. Student applicants can ask the
program chair to endorse them.

Examine membership categories qualifications to allow upward mobility
within the Association
This was discussed at a prior meeting but no decision was made.
Emilie Smith made a motion to allow affiliate members
to serve on the Board in a director capacity after
serving six years in an upper management position and
six consecutive years on a FCCMA committee
immediately preceding Board self-nomination. Charlotte
Presensky seconded the motion. The motion was
approved.
Yocie will make this Committee recommendation at the February
Board meeting.

Develop a retention plan – how to keep students and others from
dropping
The Committee had previously discussed that most memberships
that are dropped are because the member has left the management
position and gone to the private sector, the organization had has
budget cuts and will no longer pay the dues, the member has retired
or students do not get jobs in the public sector. The Committee did
not feel that there was anything that could be done to retain those
members. The Committee felt that the best way to retain members
was to show value in the Association. The Committee decided to
survey the membership to see if the membership was interested in a
mentoring program. A mentoring program would help show value to
the Association. A survey was sent in November and it showed that
of the members that completed the survey there was interest in
mentoring program.
The membership update form will add a question to the form to ask
members if they are interested in being a mentor or want to be
Page 161 of 201
mentored. It will also be placed on the website. To develop and
promote the program should be tasked to the new Membership
Committee.

Examine ethics policy and membership policy to see if they need to be
Task Force and look at other state associations for comparison. Work
needs to be completed by November Board meeting to give to the By-laws
Task Force.
This was examined and discussed at several meetings. A member of
the current FCCMA Ethics Committee, a past Ethics Committee
member and Jared Dailey from ICMA also participated on some of
the calls to give their perspectives on how ethics issues are
resolved.
It was determined that a line be written in the bylaws stating that if
ICMA expels someone from membership due to ethics matter, it may
make the person ineligible for FCCMA membership. The Committee
also felt that it was absolutely ok to lose members over the new
ethics requirement as ethics are what set the profession and the
association apart.

Establish diversity conversation as understanding and valuing the
differences among individuals and fostering that understanding through
our organization and community
The Committee decided to add a section to the membership
brochure and other membership promotional materials that
highlights diversity to show that the Association is an inclusive
Association. Carol will send the Committee an electronic copy of the
membership brochure to see where it should be included.
The Committee would also like to highlight stories to promote
diversity on the website. It was discussed to change the scrolling
pictures on the website to feature Association members to show the
Association’s diversity. The Committee suggested adding a tagline
to the pictures such as “Diverse Communities need diverse leaders.”
The Committee felt the assigned tasks had been completed and the meeting
was adjourned. Carol will set up the next meeting in early February.
Page 162 of 201
+
To:
From:
Subject:
Date:
Micah Maxwell, District VII Director
February 2015 By-Laws Committee Report
1/23/2015
Requested Action: Approve the By-laws as presented.
Strategic Plan Link: A l l
Financial Impact: None
The By-Law’s committee has completed the task of reviewing the By-laws and has
checked them for consistency with the proposed strategic plan. Your agenda packet
contains a redline version of the proposed By-laws. Below is a summary of the
proposed changes.
Article I:
No proposed changes.
Article II:
Section 1
 (Please note that this item was not discussed by the full committee at the
time of this item generation. I will discuss it with the committee prior to
the Board Meeting) removed language so as to broaden those who are
identified as part of the Profession of City and County Management.
Sections 2 & 3
 Update Membership Classifications to read Membership Categories to be
consistent with ICMA.
Article III:
Section 2
 Clarified the annual meeting as the annual business meeting.
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Article IV:
No proposed changes.
Article V:
Section 2
 Added to the requirement for Officer Eligibility that requires at least 24
months of prior service on the Board of Directors. The change would
require that Board of Directors service to be within five years of nomination.
 Removed the Officer Eligibility requirement for at least 3 years of Florida
Experience. Because Officers must have served at least 24 months on the
Board of Directors, and because eligibility for At-Large and District Director
positions require full members to have 3 years of experience as a full
member, there is a de facto 5-year requirement, making the 3-year
requirement moot.
 Amended the language disqualifying interim and acting managers from
serving as officers. Language now allows for interim and acting assignments
if the assignment is immediately followed by a permanent position within
the same organization.
Section 3
 Added language to identify those who may be appointed as non-noting exofficio members as potentially being affiliate or student members.
 Changed the word “disability” in an effort to broaden the ability for
President-Elect to take over as President if the President cannot complete
term.
Section 4
 Clarified the annual meeting and business session as the annual business
meeting
 Clarified that nominating committee members must be full members

Section 5
 Removed the “in Florida” requirement from the District Director
qualifications. The fact that a member is a full member means he/she
meets the full member requirements from Policy 10, which requires service
in Florida. The position still retains the requirement for three years as a full
membership prior to qualification.
 Added language at the request of the Membership Committee that allows
for Full Members, who hold positions of at least Department Director in
their ICMA recognized organization, to be eligible for self-nomination to a
District Director position if they have served six consecutive years on FCCMA
committees immediately preceding the self-nomination.
 Removed language that requires nominees for District Director to be a
manager, Assistant Manager, or Assistant to the manager fulltime. This is a
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

requirement duplicated in the first sentence of section 5.
Amended the language disqualifying interim and acting managers from
serving as District Directors. Language now allows for interim and acting
assignments if the assignment is immediately followed by a permanent
position within the same organization.
Added language to identify the strategic planning process as the appropriate
place for review of District make up. Should changes be made to the district
make up, the By-laws committee would then propose the changes to the
Board of Directors as an amendment to the By-Laws.
Section 6
 Removed the “in Florida” requirement from the Director-at-large
qualifications. The fact that a member is a full member means he/she
meets the full member requirements from Policy 10, which requires service
in Florida. The position retains the requirement for three years as a full
member prior to qualification.
 Added language at the request of the Membership Committee that allows
for Full Members, who hold positions of at least Department Director in
their ICMA recognized organization, to be eligible for self-nomination to a
Director-at Large position if they have served six consecutive years on
FCCMA committees immediately preceding the self-nomination.
 Added language dedicating one of the Director-at-large seats open in 2016,
as a County designated seat in perpetuity.
Section 8
 Clarified the annual meeting as the annual business meeting
 Added language supporting the County designated At-Large seat by
identifying the conditions for removal of a Director-at-large serving the
County designated seat.
 Clarified the annual meeting as the annual business meeting
Article VI

Removed stale language related to the implementation of the Ethics
Committee.
Article VII
 Added language at the request of the Membership Committee that calls for a
review of the status of FCCMA members who have been expelled from ICMA.
Article VIII
 Brings the By-Laws in line with the MIT policy by identifying full members as
being eligible for MIT benefits instead of only manager’s and deputy/assistant
manager’s. This change puts the By-Law’s consistent with current operations.
 Adds “up to” into the time period for MIT benefits. This is in line with the MIT
Policy and current operations.
 Removes language relating members not eligible for MIT benefits, as Board
already has authority to Upgrade/Downgrade members and remove members.
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This would not affect current practice.
Other
I would like to bring to the Board’s attention that the Charter may need to be brought
into alignment with the By-Laws and policies as it relates to Membership. Currently the
membership section of the Charter reads as follows:
The qualifications of the members and manner of their admission to membership in this
corporation shall be as follows:
Allpersonsthatareemployedasmunicipalorcountyadministratorsbylocalgovernmentwithintheboundariesof
the State of Florida. Persons eligible for membership must be approved by a majority of the Board of Directors of the
corporation and shall be eligible for membership in the International City Management Association unless otherwise
provided in the By-laws. Persons shall be admitted to membership in this corporation upon furnishing
dueproof,satisfactorytotheBoardofDirectors,thattheyhavethequalificationshereinbeforesetforthorhereaftermade
by the Board of Directors.AllpersonsacceptedintomembershipofFCCMAareboundandagreetoabidebythe ICMA
Code of Ethics.
While Article II, Section 1 defines the profession of City and County Management to
include those appointed by the CAO, the charter only qualifies municipal and county
administrators. I recommend Charter language be proposed that is in line with Article II,
Section 1 of the bylaws as amended.
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FCCMA BY-LAWS
Revised May 2014
ARTICLE I
The Board of Directors shall supervise and control the affairs of the Association, when the
association is not in regular or special session. The Board of Directors shall have the power
and authority to enter into contractual agreements for association/secretariat services. The
duties of the officers of this Association shall be such that, by general usage, are as the title
indicates.
ARTICLE II
Section 1. “The Profession of City and County Management” shall be construed to mean the
exercise of the chief administrative power of the municipality or county under the policyforming direction of a legislative body by a person appointed by the legislative body for this
purpose, as well as the work of those persons appointed by the chief administrative officer to
assist directly in the exercise of that administrative power and in the general administrative
oversight and implementation of municipal or county operations.
Section 2. Membership classifications categories shall be in accordance with requirements of
the International City/County Management Association unless otherwise provided by the Board
of Directors.
Section 3. The annual dues for membership shall be payable in advance in such amounts and
according to such classifications categories as shall be fixed and determined by the Board of
Directors. Dues shall be considered delinquent thirty (30) days after billing; however,
members shall remain in good standing until dues are delinquent for a period of three (3)
months from time of billing. Members delinquent for more than three (3) months will not be
considered in good standing and shall be purged from the membership roster.
Section 4. The fiscal year for conduct of all business of the corporation shall be from October
1 to September 30 inclusive. The Program Year is defined as the period from the conclusion of
the annual conference to the conclusion of the following annual conference. The Board of
Directors shall designate a Certified Public Accountant to make a bi-annual audit, with an
opinion on the financial condition of the corporation to be shared with the membership. The
audit period shall not exceed two fiscal years. The Secretary-Treasurer shall oversee all the
necessary financial business of the Association.
ARTICLE III
Section 1. There shall be at least one Annual Business Meeting of the membership. The dates,
program and registration fees shall be determined by the Board of Directors. At the annual
Annual meeting Business Meeting of the Association, the order of business shall be as follows,
but may be suspended by a majority vote of the Voting members present:
1. Roll Call
2. Approval of the Minutes
3. Financial Report
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4.
5.
6.
7.
8.
Communications
Unfinished Business
Election of Officers and At-Large Directors
New Business
Adjournment
Section 2. Prior to or during the Annual Business Meeting, a Review of the State of the
Association shall be provided to all members.
Section 3. Prior to or during the Annual Business Meeting, a request for Committee Volunteers
shall be made to all members. Committees and Committee members shall be appointed by the
President pursuant to Article VI of these bylaws.
ARTICLE IV
Voting by proxy shall not be allowed by the Board of Directors, committees or membership.
ARTICLE V
Section 1. Elections: Full and Life members will have the right to vote on Association
business.
Section 2. Officers: To be elected as an FCCMA Officer, the member must be a dues-paying,
full member who: is currently employed as a manager or an assistant/ deputy manager, or an
assistant to the manager or equivalent, is serving in a municipal or county government
recognized by ICMA; shall have served at least 24 months within the last five years on the
Board of Directors and be serving full-time in a municipal or county government at the time
he/she takes office; shall have at least three (3) years’ experience in Florida and shall be elected
by a majority of those voting. Persons serving in an interim or acting capacity may serve if the
interim or acting assignment immediately follows a permanent position within the same
organization and if that permanent position is eligible to serve under all other requirements of
Article V, Section 2are not eligible to serve. Officers shall consist of:
President
President-Elect
Secretary-Treasurer
Section 3: Board of Directors: The Board of Directors shall consist of the three (3) officers,
the past president, one (1) Director from each of the eight (8) Districts and three (3) Directorsat-Large, totaling fifteen (15) voting members. In addition, the President may, in his/her
discretion, appoint ex-officio, non-voting members such as affiliate and/or student members to
serve on the Board. The District Directors shall be elected by the Members in the District on
an even-odd stagger based on District numbers, and the Directors-at-Large shall be elected on
an even-odd stagger based on set numbers. Upon the absence, disability inability to complete
his/her term or resignation of the President, the President-Elect shall immediately become the
President until his/her normal term commences as President. If both positions are vacant, the
Board of Directors shall appoint persons to fill the vacancies. If the position of SecretaryTreasurer becomes vacant, the Board shall appoint a person to fill the vacancy to finish the
term, and then the person may stand for a confirmation vote from the membership for the office
of President-Elect. If the Secretary-Treasurer does not wish to move up to President-Elect, a
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self-nominated President-Elect would be recommended for election by the nominating
committee. District Directors and Directors-at-Large shall serve one (1) full two-year (2) -year
term except that an additional one (1) year shall be allowed to provide for the even-odd stagger
as needed. Any vacancy for District Directors shall be filled by the Board of Directors to
complete the program year. Any vacancy for a Director-at-Large shall be filled by the Board of
Directors for the remainder of the term.
Section 4: Elections:
(A) Officers of this corporation shall be elected for one (1) year or until their successors are
duly elected and qualified. The President-Elect shall assume the office of President at the close
of the Annual MeetingAnnual Business Meeting.
(B) Elections for Officers and At-Large Directors shall be held at the annual Annual
meetingBusiness Meeting, during the business session. The office of President-Elect shall be
filled by the Secretary-Treasurer, with a confirming vote of those present. The elections shall
be based upon a slate prepared by the Nominating Committee, which shall be circulated among
the membership prior to the election.
(C) Nominating Committee: This committee shall consist of: the President, President-Elect,
Secretary/Treasurer and eight (8) Full members representing each of the Districts. Each
District member shall be recommended by the appropriate District Director, and may not be a
current Board of Directors’ member or a candidate for any executive officer or Director seat.
The President will serve as chair of this Committee. The Nominating Committee shall be
confirmed by the Board of Directors no later than the second quarterly meeting of the program
year. The Committee will canvass the membership no later than 120 days prior to the annual
conference, to solicit candidates for the positions of Secretary-Treasurer and the open Directorat-Large seats from the membership. Self-nomination is required. Once nominations are
received, the Committee shall meet, no less than 45 days prior to the annual conference, to
prepare a slate of candidates and a confirming vote of the President and President-Elect. The
Committee shall consider all qualified persons and shall conduct in-person or remote, live
interviews of the candidates. In its review of candidates, the Committee shall consider the
diversity and balance of the Board, including, without limitation, such factors as type of
organization served, position, and geographic distribution, Questions regarding a person’s
qualifications or eligibility to serve shall be decided by the Board of Directors prior to
confirmation of the slate of candidates. Nominations may be made from the floor during the
election portion of the Business Meeting. A majority of the votes cast at the business meeting
shall determine the winners.
Section 5: Qualifications for District Directors: To be elected as an FCCMA District Director,
the member must be a dues-paying, full member with a minimum of three (3) years experience
as a full member in Florida who is currently employed as a manager or an assistant/ deputy
manager, or an assistant to the manager or equivalent, or a department director who has served
as an FCCMA committee member for six (6) consecutive years immediately preceding selfnomination, and provided that nominee is serving in a municipal or county government
recognized by ICMA and nominated by the Board of Directors’ approved district election
process. The nominee must be employed within the district’s boundaries in a city or county
government as a manager, an assistant/deputy manager, or assistant to the manager and be
serving full-time in the municipal or county government at the time he/she takes office.
Commented [MM1]: Membership Recomendation
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Persons serving in an interim or acting capacity may serve if the interim or acting assignment
immediately follows a permanent position within the same organization and is if that
permanent position is eligible to serve under all other requirements of Article V, Section
5.Persons serving in an interim or acting capacity are not eligible to serve. Elections for
District Director shall be completed no later than February 15 of the calendar year in which the
District Director would take office. District Directors shall serve a term of two (2) years or
until a successor is duly elected.
The state shall be divided into districts according to counties as follows:
District I: Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson,
Leon, Liberty, Okaloosa, Santa Rosa, Wakulla, Walton, Washington.
District II: Baker, Bradford, Clay, Columbia, Dixie, Duval, Flagler, Gilchrist, Hamilton,
Lafayette, Madison, Nassau, Putnam, St. Johns, Suwannee, Taylor, Union, Volusia.
District III: Brevard, Orange, Osceola, Seminole.
District IV: Indian River, Martin, Palm Beach, St. Lucie.
District V: Broward, Dade.
District VI: Charlotte, Collier, De Soto, Glades, Hardee, Hendry, Highlands, Lee, Manatee,
Monroe, Okeechobee, Sarasota.
District VII: Alachua, Citrus, Hernando, Hillsborough, Levy, Marion, Pasco, Pinellas.
District VIII: Lake, Polk, Sumter.
The Board of Directors will review the Districts as part of the strategic planning process needed
to achieve a balance among the number of members, community of interest, and geographical
relationships. In any change of district, the Board of Directors shall determine the appropriate
method of transition.
Section 6: To be elected as a Director-at-Large, the member must be a Full, dues-paying
member, with a minimum of three (3) years’ experience as a full member in Florida, who is
currently employed as a manager or an assistant/deputy manager, or an assistant to the manager
or equivalent or a department director who has served as an FCCMA committee member for
six (6) consecutive years immediately preceding self-nomination, and provided that nominee is
serving in a municipal or county government recognized by ICMA. Directors-at-Large shall
serve a two (2) year term or until successors are duly elected. Beginning in with the 2016
FCCMA year, one (1) of the Director-At-Large seats in that year will be designated as a term to
be filled by a County employee who meets all other requirements of Article V, Section 6.
Commented [MM2]: Membership Recommendation
Section 7: The Board of Directors shall meet at least quarterly during the program year.
Special meetings may be called by the President or a minimum of eight (8) of the members of
Board of Directors. A quorum shall be required for official Board action and shall consist of a
majority of the members of the Board of Directors. Officers and Directors shall make every
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effort to attend all meetings. Any Officer or Board member missing three (3) meetings in a
program year (from end of May conference to beginning of May conference) or any three (3)
consecutive meetings shall automatically be removed from the Board and the vacancy filled
consistent with the By-laws procedure in Article V.
Section 8: Conditions for In-Transition and Vacancies: Officers and Directors-at-Large who
become a member-in-transition, and who continue to meet eligibility requirements, will not be
removed from office, but shall continue to serve until the Annual Business Meeting at which
the Officers and Directors are elected immediately following the date upon which the Officer or
Director-at-Large becomes a member-in-transition, thus completing the current program year.
A Director-at-Large filling the designated County term who transitions to a non-County
position and who continues to meet eligibility requirements, will not be removed from office,
but shall continue to serve until the Annual Business Meeting at which the Officers and
Directors are elected immediately following the date upon which the Officer or Director-atLarge becomes a member-in-transition, thus completing the current program year. A District
Director who becomes a member-in-transition but is reemployed within the District in a
municipality, county or council of government, and meets eligibility requirements, shall remain
a District Director until the end of the term. A District Director who becomes a member-intransition but is not reemployed within the District yet otherwise continues to meet eligibility
requirements will not be removed from office but shall continue to serve until the Annual
Business Meeting at which the Officers and Directors are elected immediately following the
date upon which the District Director becomes a member-in-transition, thus completing the
current program year.
ARTICLE VI
The President shall annually appoint such committees as may be deemed necessary for the
proper conduct of the work of the corporation.
No committee or individual shall be vested with power to enter into any agreement or contract
to obligate this corporation, or create any financial liabilities for the corporation except upon
the authority of the Board of Directors.
The Ethics Committee, as created in the Charter, shall be comprised of the chairperson and six
(6) other members who will serve a four (4) year term that is staggered. To implement these
terms, the two (2) additional members appointed in 2002 shall serve a one-time, five (5) year
term to create a staggered schedule. Members of the Committee must have a minimum of five
(5) years in the Association. The members will select their own chair from among themselves,
and the chairperson must have served as an executive officer and should be a past president of
the Association. Vacancies on the committee shall be filled by the current President. An
appointment to fill an unexpired term will not count against a member serving a full term.
Members may serve multiple terms; however, not consecutively. Any member of the
committee may be removed from the committee by the President with the concurrence of the
majority of the Board of Directors.
ARTICLE VII
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Section 1: The Board of Directors shall have the ultimate authority to decide whether to grant
or deny any applications for membership. The Board of Directors shall have the authority to
take appropriate disciplinary action against any current, former or pending member which, in
its judgment, may be appropriate in order to maintain the professional standards of the
Association. A complaint against a person who was an FCCMA member at the time of the
alleged violation will still be processed even if the person is no longer an Association member.
A pending member who has been convicted of any misdemeanor or felony in any location, may
be admitted as a member of the Association, following a thorough investigation by a committee
appointed by the President and approval by a majority of the Board of Directors. If the pending
member does not consent to an investigation within thirty (30) calendar days of a request to do
so, he/she is declared ineligible for admittance or re-admittance to the Association.
Section 2: If at some future date, any former member wishes to seek re-admittance to the
Association, then he/she must appeal in writing to the full Board of Directors, consent to a
completion of the investigation or give the committee a compelling written justification as to
why he/she chose not to have the original investigation completed.
Section 3: In November, 2013, the Board of Directors voted to require each member to
complete four hours of annual ethics training. Tracking of the training will commence at the
start of the next fiscal year (10/1/14), and annual accountability will conclude at the end of each
fiscal year. Non-compliance will result in suspension of membership. A suspended member
may submit a report of the required training hours for consideration of reinstatement. Readmittance to the Association is subject to the approval of the majority of the Board of
Directors.
Section 4: Any FCCMA member who has been expelled from ICMA due to an ethics matter is
subject to a review of his/her status as a FCCMA member.
Commented [MM3]: Membership Recommendation
ARTICLE VIII
Any person who has been an active full member of this Association in good standing and who
has resigned or been removed from his/her position as manager or deputy/assistant manager of
a municipality or county, may retain his/her status as an active member for a period of three (3)
fiscal years, beginning with the fiscal year following that in which the person last paid
applicable membership dues, on a complimentary dues basis if authorized by a majority vote of
the Board of Directors. A person in a position other than that described above will not be
allowed to retain his/her active membership unless he/she expresses in writing to the Board that
he/she desires to return to municipal or county administration.
Article IX
These By-laws may be amended or repealed as provided in the Article of Incorporation.
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To:
From:
George Brown, Deputy City Manager, City of Boca Raton
Subject:
February Fiscal and Administrative Report
Date:
February 2015
Request for Board Action:
Approval of revisions to Policy No. 21, as attached
FARC discussed the current dues structure as requested by the Board and the President. It was
the consensus of FARC that the current structure is working well, that the cap on dues was not
creating issues with revenues, and that the sliding scale below the cap was working well and
performing as anticipated, now that, based on the economy, some organizations are granting
salary increases that had not been seen for several years. FARC recommends that dues as a
percentage of overall revenue be reviewed annually as part of budget preparation.
The committee met in January 2015 to discuss the Budget Policy for Use of Fund Balance and
the Reserve Policy, as tasked by the Board and the President. FARC reviewed the current
reserve policy, which provides that 35 percent of the annual operating revenues be placed in a
reserve account. It was the consensus of FARC that based on past FCCMA budget experience
and the amount of operating reserve set aside by similar agencies (GFOA), an operating reserve
calculated on 17 percent of operating expenses would be an appropriate amount to be allocated
within the FCCMA annual budget. FARC also felt that Policy 21 should be clarified to make
clear the nature of the operating reserve and its relationship to the undesignated (i.e., overall)
fund balance of the organization. The operating reserve is a portion of FCCMA’s overall fund
balance that is designated in the annual budget, but no expenditure from the operating reserve is
allowed without specific authorization from the Board of Directors. In addition, FARC felt that
Policy 21 should be amended to clarify the nature of the undesignated fund balance and the
policy for any drawdown from these funds. FARC recommends that any use of the operating
reserve or drawdown from the undesignated fund balance should be reported to the membership
in the financial section of the annual report (State of the Association). Accordingly, for the
Agenda, FARC recommends that the Board approve the revisions to Policy 21 indicated in the
attached. A redline and final clean copy are provided.
On behalf of co-chair, Beth Knight and myself, I wish to thank the FARC members for their
patience in dealing with last-minute meeting requests, their participation, and their sharing of
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expertise as we undertook our work plan for Program Year 2014-2015. The tasks in our work
plan have been completed, thanks to the members of the committee:
Terry Atchley, Marvin Collins, Tom Harmer, Brad Johnson, Carl Schwing, Sarah HannahSpurlock, Kevin Keogh, Bob Koncar, and Taryn Kryzda.
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Policy 21
Adopted March 1998; Revised August 2005; Reviewed July 2006; Revised February
2015
Operating Reserve and Undesignated Fund Balance
It is a policy of the Board of Directors that an amount equal to seventeen percent (17%)
of the projected annual operating expenses shall be placed in an operating reserve
account in the budget for each fiscal year. The purpose of the operating reserve is to
provide funding for emergencies that may occur during the fiscal year. The Board of
Directors shall determine any such emergency and shall specifically authorize any
drawdown from the operating reserve. One factor shall be an absence of operating funds
to resolve whatever the emergency is at the time. Any drawdown of the operating reserve
shall be reported to the membership in the financial section of the annual report to
members (State of the Association). In any fiscal year where a drawdown from the
operating reserve occurs, the Board of Directors should evaluate revenues and expenses
for the current and coming fiscal years in order to offset the drawdown, either in the
current or coming fiscal year. Investment of the operating reserve shall be in accordance
with the Association’s investment policy. All unused funds from the operating reserve
shall be returned to the undesignated fund balance at the end of the each fiscal year. (The
operating reserve is a portion of the overall fund balance designated in the annual budget,
but no expenditure from the operating reserve is allowed without specific authorization
from the Board of Directors.)
The undesignated fund balance consists of those funds of the Association that are cash
assets not included in the annual operating budget. It is the policy of the Board of
Directors that the Association maintain a healthy undesignated fund balance in order to
be able to address emergencies or unanticipated opportunities that may arise. Investment
of the undesignated fund balance shall be in accordance with the Association’s
investment policy. Any expenditure from the undesignated fund balance must be
specifically approved by the Board of Directors in the form of a budget amendment
(including any use of the undesignated fund balance to address a shortfall in revenues in
the annual operating budget). Any expenditure of funds from the undesignated fund
balance shall be reported to the membership in the financial section of the annual report
to members (State of the Association).
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Policy 21
Adopted March 1998; Revised August 2005; Reviewed July 2006; Revised February
2015
Operating Reserves and Undesignated Fund Balance
It is a policy of the Board of Directors that with each budget’s adoption, a commitment
shall be made to place an amount equal to seventeen (17) thirty-five (35) percent of the
projected annual operating expenses revenues shall be placed in an operating reserve
account in the budget for each fiscal year. The purpose of the operating reserve is to
provide funding for emergencies that may occur during the fiscal yearbuild healthy
savings for the Association, to be set aside for emergency purposes. The Board of
Directors shall determine any such emergency and shall specifically authorize any
drawdown from the operating reserve. , but Oone factor shall be an absence of operating
funds to resolve whatever the emergency is at the time. Any drawdown of the operating
reserve shall be reported to the membership in the financial section of the annual report to
members (State of the Association). In any fiscal year where a drawdown from the
operating reserve occurs, the Board of Directors should evaluate revenues and expenses
for the current and coming fiscal years in order to offset the drawdown, either in the
current or coming fiscal year. Investment of the operating reserve fund shall be in
accordance with the Association’s investment policy. All unused funds from the
operating reserve shall be returned to the undesignated fund balance at the end of the
each fiscal year. (The operating reserve is a portion of the overall fund balance
designated in the annual budget, but no expenditure from the operating reserve is allowed
without specific authorization from the Board of Directors.)
The undesignated fund balance consists of those funds of the Association that are cash
assets not included in the annual operating budget. It is the policy of the Board of
Directors that the Association maintain a healthy undesignated fund balance in order to
be able to address emergencies or unanticipated opportunities that may arise. Investment
of the undesignated fund balance shall be in accordance with the Association’s
investment policy. Any expenditure from the undesignated fund balance must be
specifically approved by the Board of Directors in the form of a budget amendment
(including any use of the undesignated fund balance to address a shortfall in revenues in
the annual operating budget). Any expenditure of funds from the undesignated fund
balance shall be reported to the membership in the financial section of the annual report
to members (State of the Association).
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To:
From:
Jim Hanson, Chairman of the Professional Management Task Force (PMM)
Subject:
Summary of Activities
Date:
January, 2015
Requested Action:
To continue the project
Financial Impact:
No additional financial impact; included in the FY 2015 budget
Background
The PMM Task Force has continued to meet by conference calls on approximately a monthly basis. Additionally,
several members of the Task Force and other volunteers have been working on different projects. The consulting firm
HCP has been assisting with startup of the LinkedIn Page, preparing materials for the ambassador program and
producing other materials.
Summary
The roll-out of the Ambassador program in the central west region has been publically announced. Three
ambassadors have been confirmed (Steve Spina, Jerry Seeber and Bob LaSala) and several more are in various stages
of consideration. Training to acquaint them with materials and opportunities to get the word out are scheduled for
February.
The FCCMA LinkedIn page had been the subject of considerable work over the last two months. Regular articles on
professional subjects have been posted and several have received likes and/ or comments from people following the
content. Membership has rapidly grown to over 100. Most are FCCMA members but some elected officials have
joined in. Any FCCMA Board members not already connected to LinkedIn should consider doing so and applying for
membership in the FCCMA group page. This would help promote professional government and help us keep up with
trending topics. If I can get it to work, you can too!
Florida’s Professional Management Matters Movement is described in a series of web pages linked to the FCCMA site.
It describes the ICMA and FCCMA programs, the Ambassador program and how to become an Ambassador for
FCCMA. If you haven’t already looked them over, click the “Life, Well Run” tab on the top right of the FCCMA Home
page.
A Regional Planning Guide for use of the Ambassadors is in final stages of review. It will include a calendar of one time
and recurring events in the central west region of Florida for them to spread the word about the value of professional
management and will include several materials and resources for them to use.
Thanks are due to the growing list of Task Force members and other FCCMA members who are volunteering their
time and talent, as well as to the staff at HCP and Lynn Tipton who has devoted her time and support to this most
noble effort.
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Exhibit A
FCCMA On-Site Training Session
District 3 – Beth Knight, FCCMA Board Member
"Financial Forecasting Post Recession: Critical Revenue and Fund Balance Considerations for
Local Governments”- ICMA Practice Areas 10, 11 and 13: Budgeting, Financial Analysis and
Strategic Planning
AGENDA
December 5, 2014
9:00 am – 1:00 pm
Osceola Heritage Park –
UF/FAS Osceola County
Extension Services
9:00 AM – 9:05 AM
Welcome by Osceola County Manager Don Fisher
9:05 AM – 9:15 AM
Introductions and Session Overview
9:15 AM – 10:15 AM - Presenter:
Presented by:
Kim Adams, CPA and City
of Largo Finance
Director
Kim Adams, CPA and City of Largo Finance Director
10:15 AM – 10:30 AM
Break
10:30 AM – 11:45 AM - Presenter:
Kim Adams, CPA and City of Largo Finance Director
11:45 AM – 1:00 PM
Networking Lunch
Adjournment
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Exhibit B
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To:
From:
George Brown, Deputy City Manager, City of Boca Raton
Subject:
February District IV Report
Date:
February 2015
The following is the report from District IV for the 02/04/2015 Board meeting.
District IV training is scheduled for Friday, February 27, 2015, from 9:00 a.m. to 12:30
p.m. in Palm Beach Gardens. We selected Ethics as the topic for the training, both to
reinforce our current emphasis on the topic and to provide FCCMA members with an
opportunity to meet the required training hours for their membership. Martha Pergo will
be the presenter and facilitator. Information on the session is available on the FCCMA
website and announcements have been sent to the FCCMA membership. Thanks to Bob
Lee for his continuing efforts to support FCCMA’s training initiatives and to Carol
Russell for providing notice to members.
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District V – Director Report
January 2015
Yocelyn Galiano, Village Manager, Pinecrest
To:
From:
Yocelyn Galiano, District V Director
Subject:
January 2015 Director Report for Period of November 2014 - January 2015
Date:
January 22, 2015
____________________________________________________________________________
Committee Work:






On January 20, 2015 met with Micah Maxwell and Jonathan Evans regarding
proposed changes to the by-laws based on action taken by the Membership
Committee.
On January 20, 2015 reviewed the minutes of the January 14th meeting.
On January 14, 2015 held a membership committee meeting to discuss pending
action items. See Committee Report for more details.
On January 9, 2015 held a committee meeting to discuss the pending action items.
See Committee Report for more details.
On December 3, 2014 held a membership committee meeting. See Committee
Report for more details.
On December 2, 2014 Ms. Russell sent out a request from the Membership
Committee regarding the completion of the survey regarding mentorship program
to members.
Outreach Efforts with Universities for the Establishment of Student Chapters:
 Corresponded with Dr. Alkadry of FIU regarding new student chapter progress.
 Corresponded with Ms. Sharon Ragoonan on January 9, 2015 regarding the
establishment of an ICMA/FCCMA Student Chapter at Florida Atlantic University.
 Corresponded with Mr. Khi Thai of Florida Atlantic University regarding the Student
Chapter at FAU on December 2, 2014.
 Corresponded with Dr. Pinkowski of Nova University regarding the future student
chapter.
Other:
1
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January 2015















On January 22, 2015 corresponded with Mike Cernech and Renee Miller of
Hallandale Beach regarding possible candidates for FCCMA District V Director
position from Broward County.
On January 22, 2015, communicated with Carol Russell regarding the canvassing
committee responsibilities with regards to finding a candidate for the District V
Director position
On January 21, 2015 advised Carol Russell that Mr. Jorge Gonzalez, City Manager of
Bal Harbor and Mr. Jimmy Morales, City Manager of Miami Beach had expressed an
interest in serving on the FCCMA Board. Ms. Russell advised Mr. Morales would not
be eligible to serve on the Board until 2017.
Corresponded on January 20, 2015 with Mr. Angela Montgomery, Assistant
Manager of Alachua County welcoming her to FCCMA.
On January 16, 2015 attended the Miami-Dade City and County Management
Association luncheon at Magic City Casino and provided a report to the
membership regarding FCCMA business.
On January 13, 2015 corresponded with Mr. Slaton of Lake Wales and Mr. Williams
of Inverness welcoming them to FCCMA.
On January 12, 2015 corresponded with Ms. Garcia, Manager of North Miami Beach
and Mr. Soroka, Manager of Aventura regarding the location for the District V
regional training seminar that will be held on March 20, 2015. It was decided the
event will be held in the Aventura Community Center.
On January 12, 2015 corresponded with Mr. Whitmire of Ft. Lauderdale to welcome
him to FCCMA.
On January 12, 2015 corresponded with Mr. Bilzaire of Barry University welcoming
her to FCCMA membership.
On January 9, 2015 corresponded with Ms. Garcia of North Miami Beach and
current president of the Miami-Dade City and County Management Association
about disseminating information to the membership about the Miami-Dade Age
Friendly Initiative.
On January 9, 2015 corresponded with Ms. Tappen of Haines City and Mr. Kyle
Olson of UF welcoming her to FCCMA.
On January 5, 2015 corresponded with FCCMA regarding the waiver of dues for
Mike Bonfield.
On December 31, 2014 received and reviewed the MIT list.
On December 31, 2014 received the list of unpaid FCCMA dues as of December 31,
2014. Corresponded with folks regarding unpaid fees throughout January.
On December 23, 2014 corresponded with Bob Lee regarding the outline for the
March 20th Regional training in District V.
2
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January 2015





On December 9, 2014 corresponded with Carol Russell regarding Jack Schluckebier
who decided to cancel his membership due to ethics requirement. It was decided
that Jill Silverboard would give him a call as President to discuss.
On November 25, 2014 corresponded with Mr. Hugie of Ft. Lauderdale welcoming
to FCCMA.
On November 24, 2014 corresponded with Mr. Bressner regarding the availability of
Mike Crotty to serve as a Senior Advisor.
On November 24, 2014 corresponded with Mr. Mike Crotty, former Surfside
manager about possibility of serving as a Senior Advisor for FCCMA.
On November 24, 2014 corresponded with Mr. Koodrin of Florida Gulf Coast
University welcoming to FCCMA.
3
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FCCMA – District VI Report
To:
From:
Roger Reinke, District VI Director
Subject:
February 2015 – District VI Report
Date:
January 23, 2015
Professional Development – Annual Training
The District VI annual training session was held on January 15, 2015, at Florida Gulf
Coast University (FGCU) in Ft. Myers. The topic was, “Technology for Florida's Local
Governments: Who, What, Why, How, and When?” Over 25 attendees, including City
and County Managers, IT professionals, and students, enjoyed a lively interactive
discussion led by a diverse panel of IT experts. Attendees heard about current and
future trends in technology and discussed "practical information" that could be
applicable to local governments of all sizes with varying resources.
Many thanks to Dr. Bob Lee for coordinating the training and arranging for the facility.
The training site was comfortable and the hospitality of FGCU staff delightful.
Also deserving a thank you are the panelists that took time from their busy schedules
and did a terrific job: Mike Taylor, Associate Director of Technology Planning &
Development at the Florida League of Cities; Cyndy Loomis, Chief Executive Officer,
ISF, a Jacksonville-based consulting and information technology firm, and Kathi
Pleztke, CGCIO, IT Director, Town of Longboat Key.
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+
To:
From:
Subject:
Date:
Micah Maxwell, District VII Director
November District VII Report
1/23/2015
Requested Action:
Approve the District VII Nominating Committee
representative
Financial Impact: None
District VII Training Update:
District VII’s first training of the year is scheduled for February 20, 2015 training at Ironwood golf
course in Gainesville. The topic is "Contract Competitive Negotiation Act (CCNA)" for local
governments. The district’s second training is in Saint Petersburg on March 27 and the topic panelists
will be the same as the Gainesville Training. Panelists will discuss the finer points of CCNA with
attendees to help educate FCCMA members on requirements and the ethical challenges that can
present themselves as managers go through the process of selection.
Membership Update:
District VII has had three new members since the November Board meeting. As of this report we have
a number of pending renewals, many of them are students from USF’s student chapter of ICMA and
their dues should be covered by the chapter, however we have not received payment as of this report.
N. Lee Vincent, retired member currently residing Alachua County, is not renewing because he does
not feel that as a retired member with years of ethics training, he should have to continue to take the
training.
Attempts to contact Matthew Brower have been unsuccessful, mainly due to a lack of contact
information.
I will have a final update on how many members have chosen not to renew at the board meeting, as I
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am still working to confirm that renewals will be forthcoming.
District VII Canvassing Committee:
The canvassing committee will complete in the process of requesting nominations for the District VII
representative on 1/31/2015 and will then hold an election among voting members of District VII.
District VII Nominating Committee Representative:
Larry Novak, District VII’s representative on the Nominating Committee will be unable to take part on
the Committee. I am recommending JP Murphy, Assistant Town Manager of Belleair, to fill his
vacancy.
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February 4, 2015 Agenda Book St. Petersburg

Transcription

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