room leaders - Pond Springs Elementary PTA

POND SPRINGS ELEMENTARY PTA
AGENDA - Room Leader/ Party Coordinator Orientation 2013-14
Sign in - review your name on the sheet and initial
For All Room leaders and Party Coordinators:
•
PTA phone List, Teacher/Staff Phone lists
•
Volunteer Hours Tracking Sheet
•
Updated Room Leaders and Money FAQ- do you have
•
Room Leader Check request form
•
Tax Exempt Certificate
Party Coordinators
•
Description of job duties with dates of parties
•
Classroom letter to send parents with tear off at bottom
•
Donation response tracking form
Room Leaders
Description of job duties with dates of events added
Fall Festival:
•
Room Leader Timeline
•
Review of additional documentation available online
Teacher Appreciation Week:
•
Teacher Appreciation Timeline/ Information
•
Favorite Things List
•
No Cost/Low Cost gift idea handout
Year Book Pictures
•
Revised dates for this year
Missy Dvorak: [email protected] 512.247.8469
Deborah Frankhouser: [email protected] 512.632.6446
Wednesday, September 25, 2013
Thursday, September 26, 2013
Pond Springs Elementary
PTA 2013-14
ROOM LEADER/ PARTY COORDINATOR
ORIENTATION MEETING
Meeting Notes
1. Introductions – Missy and Deb are your Room Leader Co-chairs. Contact them with questions.
2. General Information
-
DON’T PANIC. We are here to help.
-
All volunteers must sign up on the PSE PTA website: www.pse.my-pta.org. If you haven't already,
you must create a Log-in account. AFTER you have logged in, go to the ROOM LEADER tab and follow
the sign up instructions. You can indicate whether you are a Room Leader or Party Coordinator. ALL
GROUP CORRESPONDENCE WILL BE SENT OUT THROUGH THIS SITE. IF YOU DO NOT SIGN UP, YOU
WILL MISS IMPORTANT INFORMATION. All forms in this packet will be available digitally AT THE
BOTTOM OF THE ROOM LEADER TAB. If you are already on the site, skip the skip the account creation
and just go straight to the Room Leader tab to sign up.
-
Get together with your Co-Room Leaders and/or Assistants immediately and decide how to work
together. There are a lot of tasks to accomplish throughout the year so select how best to tackle those
tasks based on each person’s schedule and strengths.
-
If you do not have any helpers and would like some, notify your teacher and us as well and we will
continue to assist in recruiting some additional hands for your class.
-
Room Leaders help the class participate in the Annual Fall Festival (October 26, 2013) and Teacher
Appreciation Week (Spring 2014) as well as help gather or take photos for the class yearbook page.
-
Party Coordinators are responsible for putting together (3) class parties: Winter, Valentine’s, and End
of School.
-
Your classroom will receive $35 from the PTA, total. $25 goes to the Room Leaders for Teacher
Appreciation week and $10 goes to Party Coordinators for flyers or supplies for your class parties.
3. Policies and Protocols: General
-
You cannot use PTA money designated for your class to buy your teacher PERSONAL gifts or gift cards
OF ANY KIND. When Teacher Appreciation rolls around, any $$ spent as a gift for the teacher MUST BE
A GIFT FOR THE CLASSROOM. It has to do with IRS rules and giving ‘cash’ is not allowed. All gift cards,
regardless of source, are considered cash. INDIVIDUALS may give a teacher anything they would like. It
is the $$ designated for Room Leaders to purchase things on behalf of the class that cannot be used for
this purpose. If you have any doubt about whether it is ok, CALL US or the PTA treasurer for
clarification. Some examples:
i.
Books for the classroom purchased from Teacher Heaven: OK
ii.
Gift Card from Teacher Heaven: NOT OK
iii.
Desk Organizer from Target for teacher’s desk: OK
iv.
Scarf and Hat from Target: NOT OK
Pond Springs Elementary
PTA 2013-14
-
Check Request Forms- For reimbursement for $$ spent on allowable items by Room Leaders or Party
Coordinators, send the check request form directly to the PTA Treasurer by placing the form included in
this packet and the receipt stapled to the upper right corner of the form in the PTA Treasurer box
located in the Teacher Lounge. If you need reimbursement faster than 1 week, please contact the PTA
Treasurer directly. Otherwise she will send it to you however you requested on the Check Request
Form.
-
Tax Exempt Forms are included in your packet. Please use these when purchasing on behalf of the PTA
for your classroom. NO SALES TAX WILL BE REIMBURSED. Period. Don’t ask.
-
To make copies, go to either workroom (one by 2nd grade or one by gym), and use 4444 as copy code.
If you are making more than 50 copies or so, please contact one of us to find out how to use the RRISD
print shop. PTA only has 1,000 copies per month in the budget.
-
Do not mass email your parents directly. Contacting individuals to coordinate items is fine, but all
general announcements to class parents must be approved by the PSE office. You CAN however, write
the email or flyer for parents and ask the teacher to forward it on your behalf.
-
If you are coming to school to perform Room Leader (or any other PTA functions) sign in on the Raptor
system (the computer in the office) and select PTA and PTA Volunteer. This will clock your volunteer
hours AT THE SCHOOL.
-
If you are doing any PTA work off campus, (including shopping for your room, etc.) you can log your
time in on the aforementioned PSE PTA website.
-
The purpose of clocking hours is the school participates in a grant program that allows the school to
earn money for their volunteer time. It is very important that everyone tries to document their time –
the more time, the more money.
Pond Springs Elementary
PTA 2013-14
Party Coordinator Room Role and Guidelines
1. Party Coordinators: Check with your teacher for party times and guidelines. Ask about any dietary
restrictions or if parties need to be a specific time of day OTHER than end of day. Second grade, for
example, has specials at the end of the day.
2. Party Coordinators will no longer collect monies from parents. A letter to give to your teacher to pass out
to parents is included in your packet. This letter solicits parents for assistance in either volunteering time
or donating items for the parties. The PTA will not be collecting money on your behalf for the class parties.
3. Party Coordinators: The party dates are as follows this year:
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Winter Party on December 20, 2013;
-
Valentine’s Day Party on February 14, 2014;
-
End of Year Party on May 30, 2014;
-
5th Grade End of Year activity (date TBD)
Room Leader Room Role and Guidelines
1. Room Leaders represent their class for Fall Festival- Julie Do, Chair and Yvette Hastings, Volunteer
Coordinator
-
Specific tasks for Fall Festival are located on the Fall Festival handout located in your packet.
Please read this portion of the packet and contact Yvette with questions regarding Room Leader
tasks for Fall Festival. All contact info is included in the Fall Festival section of your packet.
2. Room Leaders represents their class during Teacher Appreciation Events - Sarah Hoflich
-
Specific tasks for Teacher Appreciation are located on the Teacher Appreciation handout located in
your packet. Please read this portion and contact Missy, myself or Sarah with questions. Teacher
Appreciation events do NOT crank up until 2014 so we will be sending more details starting in
January.
Thanks to everyone for volunteering. Contact us if you have any additional questions or concerns.
Missy Dvorak: [email protected] 512.247.8469
Deborah Frankhouser: [email protected] 512.632.6446
PRINCIPAL
Edie Binns
Extension 4204
Cell 694-1293
PRE-K (1)
419
Linda Steidel
Pond Springs Elementary
2013-14
4223
Laurie Ostroff
Katie Yoder
KINDERGARTEN (5)
Vickie Fishman *
Kristi Kerley *
Jenna Thomas
Nora Pettebone
Felecia Wesley
217
202
205
200
203
4263
4252
4254
4251
4253
Achieve Instructional Support
207/209 4256
Loni Francis
207/209 4255
Fran Van Dalen
Jennifer Olufsen 207/209 4256
207/209 4256
Heidi Louwagie
FIRST GRADE (5)
Jan Beechinor
Cally Drozd
Allison Grose *
Emily Jones
Allison Granger
216
211
212
215
213
4262
4258
4259
4261
4260
SECOND GRADE (5)
Stacye Beane
Lori Marchegiano
Joann Fairbourn *
Christina Perez
Tobie Rountree
310
311
309
308
312
4276
4277
4275
4274
4278
Tel# 464-4200
ACHIEVE
THIRD GRADE (6)
523
Becca Burnside
520
Ruth Powers
Teresa Parkingson
524
518
Kristin Shelton *
519
Michelle Vogl
4268
4269
4267
4270
4271
FOURTH GRADE (5)
Vennessa Coufal *
Kathy Fox
Melinda Gresham
DebbieHernsberger*
Jenny Zipperer
4230
4229
4228
4227
4226
518
520
519
524
152b/706
FIFTH GRADE (4)
513
Gail Adams *
504
Jessica Kosler
JoAnn Danielson * 514
512
kristy Bowles
517
Kelly Murley
4232
4236
4233
4231
4234
TAG TEACHER
511
Sheila Mulbry *
034b/714
Beth Frizzell
4235
4246
ART
412
415
MUSIC
102
Ellen Frazier *
Becky Behning
418
PE
109A
Steve Vierra
109A
Sue Dwyer
Celia Zamadics
Marie Layne
FAX#464-4290
4219
4220
4250
4222
4211
4211
209 4256
207/209 4255
ASSISTANT PRINCIPAL
Brooke Bailey
Extension 4205
Cell 914-4956
ADMINISTRATIVE ASSOCIATE
OFC/100 4299
Laura Wessels
STUDENT RECORDS SPECIALIST
OFC/100 4202
Judy Long
NURSES
100A 4206
Coco Foster
100A 4265
Vicki Monte
COUNSELOR
221
4203
Karen Collins *
219
4244
STRUCTURED LEARNING CENTER
423
4225
Ann Laffere
ESL Instructional Support
302
4268
Lisa Horvath
SLC Instructional Support
423
Sherrie George
4225
4225
Jessica Martinez 423
423
4225
Donna Hansen
INSTRUCTIONAL TECH. SPECIALIST
220
4208
Cara Shipp *
3811
Live Oak
PPCD
Nicole Nicholson 411/416 4218/21
LIBRARIAN
222
4207
Ruth Cook *
PPCD Instructional Support
Michelle McElrath 411/41 4218/21
Library Assistant
222
4207
Patti Engelbert
411/41 4218/21 Kellie Cruz
PARENT RESOURCE OPPORTUNITY
034a/713 4247
General Number
SPECIAL EDUCATION
4273
Kathy Beene * 307
306
4272
Karen Hoekstra
CAFETERIA
307
4273
104C 4217
Joy Carrera
Sandy Redding
4293
Special Ed. Instructional Support Lunch Count ??
LUNCH ROOM MONITOR
Marrlene Sato
INTERVENTIONISTS
LEAD CUSTODIAN
Carrie Trevino
48/B
4248
48/A
4249
103
4243
Mary Hart
Ana Trejo 699-7476
Instructional Support
OTHER AREAS
048b/712 4285
Treanna McBride 48/A
4249
Choir/APE Portable
218
4264
Angela Bentley
48/B
4248 Conference Room
422
4224
Computer Lab
136b/707 4283
Computer Lab B
ARD FACILITATORS & PARA
210
4281
Madeline George 306
4272
Literacy Library
034/B
4246
Donna Gitthens
306
4272
Motor Lab/OT Room
210
4281
PSPN
LSSP
153/B 4257
Kay Lewis
034a/713 4247
PTA Portable
405
4279
Science Lab
SPEECH PATHOLOGISTS
502
4237
100
4210
Wendy Wood
Staff Lounge
105
4242
Y.M.C.A.
109d
4241
FRONT COPY ROOM
Adaptive PE
152/B
4237
300
4215
Kellie McCarter
BACK COPY ROOM
152/B
126a/716 4297
Steph Kolaczkowski
4237
VI/O&M
152/B
126b/717 4298
4237
VI/O&M
APE Portable
057a/710 4280
VI/O&M
057b/709 4281
VI/O&M
PE Portables
078a/701 4288
PE Portables
078b/702 4289
Answer page ----- Page 7*801
All call from classroom 1164#01
Override Cover--- *1(extension)
C:\Users\Deborah\Documents\Personal\PTA 2013\PSE PTA Room Leader Worksheet 2013-2014
Pond Springs PTA
2012-2013
POSITION
Officers/PTA Board
President
1st Vice President - Adult Outreach
2nd Vice President - Fundraising
Secretary - Communications
Treasurer - Treasury
Parliamentarian - Kid Outreach
Historian - Partnerships
Fall Fest Chair - Fall Fest
Arts in Education Chair
School Representative 1
Standing Committees
Fall Fest
Co-chair
Adult Silent Auction
Baskets
Corporate Donations
Food
Games
Kid's Silent Auction
Logistics
Tickets
Vendor Booths & Volunteers
Arts in Education
Reflections
Cultural Arts
Site Based 2
SWEET Liaison
School Rep 2
Outreach Adults
Clothes Closet
Hospitality
Parent Education
Room Leader Co-Representative
Room Leader Co-Representative
Teacher Appreciation Week
Teacher Appreciation Monthly
Fundraising
Box Tops
Fundraising Fall
Fundraising Spring
School Supplies
Spirit Store
Communications
Bulletin Board
Newsletter
Marquee
Facebook
Website
Membership Co-Representative
Membership Co-Representative
Directory
Outreach Kids
Family Nights Co-Representative
Family Nights Co-Representative
Spirit Nights
Talent Show Co-Representative
Talent Show Co-Representative
Used Book Sale
Volunteer Coordinator
Healthy Lifestyles Co-Representative
Healthy Lifestyles Co-Representative
*Safety Patrol
Partnerships
Community Partnerships
Environmental
Site Based 1
Yearbook
Legistative Rep.
NAME
PHONE #
EMAIL
Kim Keef
Kathy Hoover
Carolyn Brown
Yvette Hastings
Matt Krohn
Amy Cifreo
Carol Loughran
Julie Do
Carrie Mays
Stacye Beane
300-7945
219-8583
922-3991
335-0975/431-4375
800-2850
918-9577
257-0728
913-8408
464-4200
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Julie Do
Sadia Eskew
Julie Do
Janie Holder
Julie Do
Carol Loughran
Sadia Eskew
Rebekah Sheppard
Michael Gardner
257-0728
300-1807
257-0728
694-8193
257-0728
918-9577
300-1807
569-8548
739-5752
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Yvette Hastings
Carrie Mays
Carrie Mays
Rebekah Sheppard
Laurie Flood
335-0975/431-4375
913-8408
512-913-8408
569-8548
249-5124
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Stacye Beane
Kathy Hoover
Cindy Potter
Toysha Martin
Joy Allen
Deb Frankhouser
Missy Dvorak
Sarah Hoflich
Missy Dvorak
Carolyn Brown
464-4200
219-8583
771-5132
512-912-6850
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Emily Buchanan
Laura Lopez
Yvette Hastings
Liz Bomer
Amy Weir
Mary Duncan
Wendy Justis
Amy Cifreo
Lisa Stevenson
977-8827
918-8190/925-2961
335-0975/431-4375
918-2821/940-2821
299-5016/250-1658
289-2711
800-2850
731-9555
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Tara Garner
Amy Cifreo
Luke Williams
257-0693
800-2850
284-1337
[email protected]
[email protected]
[email protected]
Kristin McLean
Annie Kisselburg
Amy Cifreo
512-996-8394
731-2722
800-2850
[email protected]
[email protected]
[email protected]
Amy Weir
Christine Julien
Lisa Henke
Diana McGirr
Carol Loughran
299-5016/250-1658
336-5315
918-9577
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Lisa Grant
Wara Pawawongsak
Emily Buchanan
Kathy Clapsaddle
512-779-2466
501-2461
977-8827
743-0983
[email protected]
[email protected]
[email protected]
[email protected]
918-3381/632-6446
341-2100
401-9539
341-2100
922-3991
ROOM LEADERS/ PARTY COORDINATOR MONEY FAQ
1) HOW MUCH DO I HAVE TO SPEND?
• Pre-K thru 5th grade and SLC classrooms will receive $35 from the PTA. $25 goes to
Room Leaders for Teacher Appreciation activities and $10 go to Party Coordinators for
class parties. This money is intended to assist with paper/copies for flyers and Teacher
Appreciation events/items.
2) HOW SHOULD MONETARY DONATIONS BE HANDLED?
• The PTA is NOT collecting monies from parents this year for classroom activities. However,
you can collect donated items and food for the class parties, Fall Festival, Teacher
Appreciation, etc. as needed and those items can be used directly for their intended
function.
3) WHAT CAN I SPEND MY $35 FROM THE PTA ON?
• You may use it for copying and/or purchasing colored paper for your event handouts or any
items that will directly benefit or enrich the classroom. You MAY NOT use it for personal
gifts to the teacher or gift cards. Classroom gifts of an educational nature are allowed, such
as books. Supplies that will benefit the classroom such as pencil sharpeners, staplers etc
are allowed.
4) HOW DO I GET MY MONEY BACK?
• The request for reimbursement should be submitted on a “Room Leader Check Request”
form. A copy of this form is included. Please make copies as needed. Please fill out the
form completely. You must also staple your receipts supporting the request to the form.
5) WHERE DO I TURN FORMS IN?
• In the PTA Treasurer’s mail box in the Teacher’s lounge. I will leave the check as soon as
possible with the teacher.
6) DEADLINES FOR REIMBURSEMENT?
• Four check requests are allowed per year up to the amount of your budget. NO
REIMBURSEMENTS WILL BE MADE FOR ANY AMOUNT OVER YOUR BUDGET. I
realize funds can be tight from time to time and will do my best to work with you for fast
reimbursement. While I cannot guarantee same day turnaround, if I know you need it back
right away, please give me a call and I will do my best to work with you.
7) WHY DIDN’T I GET MY SALES TAX BACK?
• As we are a tax-exempt entity, we don’t have to pay sales tax. Therefore, sales tax is
NOT REIMBURSABLE as an expense. When you buy something for your classroom, you
don’t have to pay tax IF you use a PTA tax exemption certificate. The certificate is included
and you may make copies as need
If you have any questions, please feel free to contact Deborah or Missy with questions. You
can also contact the PTA treasurer Matt Krohn at [email protected].
Staple receipts on
back in this corner.
Pond Springs PTA
Check Request
Name of Payee: ______________________________________________________________
Address (if mailed): __________________________________________________________
____________________________________________________________
Amount of Check: $__________________________Date Needed: ___________________
Reason for Disbursement: __________________________________________________
________________________________________________________
________________________________________________________
Please check one: _______ Mail check to payee
_______ Return the check to: __________________________________
_______ Other instructions: ___________________________________
Requested By:
_____________________________________________________________
Name
Phone Number
_______________________________________________________________
Signature (MUST SIGN)
Date
All disbursements require a receipt.
Please attach the required receipt (s) to this form and place in the PTA Treasurer’s
box in the Teacher’s lounge. Please remember the PTA DOES NOT reimburse for
sales tax.
Every effort will be made to process this request in a timely manner.
If you have any questions, please contact Matt Krohn, 2013 – 2014 PTA Treasurer
at [email protected] or 512-689-4214 (cell).
Treasurer’s Use
Date Received: ____________________ Check #: __________________________________
Date Paid:
________________ Amount: ____________________Account:____________
Dear Parents,
My name is ____________, and I will be the 2013-14 Party Coordinator for Mrs.
______’s class. {_____________________ has agreed to join me in these duties.} I
{We} look forward to working with you throughout the year to make this a fun and
memorable time for our children at Pond Springs Elementary.
The special occasions and celebrations for the year are:
1. Winter Party on December 20, 2013;
2. Valentine’s Day Party on February 14, 2014;
3. End of Year Party on May 30, 2014;
4. 5th Grade End of Year activity (date TBD)
We have a list of opportunities for you with respect to the various activities this year.
Please check any/all that you would be available to participate. Even if you cannot help
with any of the events, please fill out the remaining sections of the form so that I can
contact you about other classroom-related occasions. Detach the bottom portion of this
letter and include it in the attached envelope.
Thank you in advance for your help and support!
Name
Contact info (suggests email and phone)
____ I would like to donate items for parties
____ I would like to help at the parties
Parent Name _________________________________ Child’s Name ____________
Email _______________________________________ Phone __________________
Pond Springs Elementary
PTA 2013-14
We will be piloting a Pond Springs Green Kit for class events this year.
Our goal is to create less waste at school events and teach the students by
showing them that even little things, like using reusable plates, cups, and
bowls, can help our environment.
Green Kit Inventory:
30 each of plates, cups, bowls, spoons, forks, and knives
Zip lock bags for clean storage
White “trash” bag for ease of collection of soiled plates, cups, etc.
Green Kit Guidelines
~Reserve a Green Kit online on the PTA website.
~Collect the Green Kit from the PTA portable.
~Use and enjoy the Green Kit for your event!
~Collect soiled items in the white “trash” bag at the end of the event.
~Take home to clean (entire kit is about 1 ½ loads in the dishwasher).
All items are dishwasher safe.
~Repack the Green Kit and return it to the PTA portable ready for the next
person to use. Please return all items neatly and ready to use as it will
impact the efficiency for the next user.
There is a place online to reserve a Green Kit for your child’s class event.
Please contact Kathy Hoover with questions or comments about the Green
Kit. We welcome feedback so that we can improve our system.
Thank you for choosing to show Pond Springs students that we care about
our environment!
Room Leader donation documentation
Student Name
Parent Name/ Contact info
Donation/Notes- what they can bring
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Notes:
2013
Pond Springs
Oct 26h
10-3pm
Room Leader Timeline
Dear Room Leaders,
You are an important part of the Fall Festival’s success. This is our biggest fundraiser of the year with profits going
directly to support the school and teachers. Thank you so much for all of your time and effort.
Missy Dvorak & Deb Frankhouser, the Room Leader Chairs, will be emailing you a note containing these items.
• Fall Festival Initial Letter for Parents
• Auction Basket Items for your classroom
• Class/Booth Assignments
• Room Leader Timeline (this letter)
September
• Read over the Fall Festival information in your email and contact Missy, Deb or I with any questions. .
• Post both the Booth Volunteer Sign-up Sheet outside the classroom where parents can easily access it. (This
will be done at Curriculum Night) Attach a pen or pencil to make it easy for the parents to sign up.
th
Week of Sept 23
st
• Make copies (on a bright color paper) of the Fall Festival Initial Letter to Parents to go home in the Oct 1
Tuesday Folder. You may want to edit this letter to include your contact information. These letters will have
already been approved by Ms. Binns to go into the Tuesday Folders.
• The teachers will have their Fall Festival Volunteer signup sheets already.
• Deliver the copies to your teacher or teacher’s box in the teachers’ lounge by Monday Sept 30 to be
included in the 10/1 Tuesday Folder.
th
Week of Sept 30
th
• Collection sacks will be placed at each classroom door on Monday, Sept 30 . Please begin taking the Silent
Auction Basket Items from your classroom bag at least once or twice per week, if you can, and store them in a
spot in your classroom agreeable to the teacher. If you are unable to do this, please let us know.
• If your Volunteer Sign-up Sheet (signup is also available online, check this from time to time and update the
hard copy at the classroom) is not completely full, please request that your teacher have them out in full view
at the Parent /Teacher Conferences (Monday, Oct 7) and ask them to request that the parents sign-up for a
slot. The teachers have already been asked to do this, but please give them a courtesy reminder.
th
Oct 7 , Monday
• Deliver the copies of the Donation Reminder note to your teacher or teacher’s box in the teachers’ lounge
by Monday Oct 7 to be included in the 10/8 Tuesday Folder.
th
Oct 11 , Friday
• Turn in your completed Volunteer Sign-up Sheet to the PTA mailbox in the Teacher’s Lounge, or email your
lists to the Fall Fest’s Volunteer Coordinator Missy or Deb (em below). Be sure to make a copy of each sheet
for yourself in order to call and remind volunteers of their timeslot. (if you fill in all of the names on the PTA
Website, an email will automatically be sent to them as a reminder of their volunteer timeslot). Please let
Missy or Deb know ASAP if you are having difficulty filing your booth volunteer slots!
• Donation Deadline. Make sure your basket items are in the PTA Portable.
th (
Oct 11 Friday) or October 19 (Saturday) (time TBD)
• Room Leader Auction Basket Assembly in the PTA Portable! The baskets, packing materials, cellophane, and
bows will be provided. Please make every effort to attend. If you cannot attend, please provide a
substitute to assemble your classroom basket.
nd
Oct 21 , Monday
• Make sure everything is ready for your class booth. Call your booth volunteers to remind them of the time and
place they will be working. This really helps eliminate no shows! Ask them to check into the volunteer booth
prior to their shift. Please tell your booth volunteers to wait until the ticket runners have come around before
they switch shifts with another volunteer. There is a brief questionnaire on their booth that they will need to fill
out and place inside their ticket bag.
th
Oct 25 , Friday
• Fall Festival Set-up begins at 6PM! Please help set-up Friday evening if you are available and ask your
Saturday volunteers if they can help out as well. We need all the extra hands we can get.
th
Oct 26 , Saturday – FALL FEST DAY
• Please arrive early to ensure that your booth is set-up. All booths should be set up and ready to go by
9:15AM. You and your volunteers are responsible for setting up your classroom booth. Monitor your booth
throughout the day and make sure the last shift helps to clean up your booth.
If applicable return booth materials to the gym.
ENJOY THE FALL FESTIVAL! Thank you SO much for helping make this Fall Festival a HUGE Success!
Please put these dates on your calendar!
If you have any questions, comments or suggestions, please feel free to contact us.
Julie Do 2012 PSE Fall Festival Chair: 512-257-0728/ 512-627-7711 - [email protected]
Yvette Hastings, Volunteer Coordinator: 512-335-0975/ 512-431-4375 – [email protected]
Room Leader Co-chair, Missy Dvorak: 512-247-8469 – [email protected]
Room Leader Co-chair, Deborah Frankhouser: 512-632-6446 - [email protected]
FALL FESTIVAL DONATION ITEMS 2013‐14
Kinder
2 liter Sodas - Any variety - plastic bottles
Cookies or cupcakes or other baked individual item(s) for the Sweet Walk Wheel. (A
suggestion is to package your baked goods into quantities of 2-3 to make more items for
the Sweet Walk). Please bring your baked goods to the stage in the cafeteria on the
morning of the festival.
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Fishman & Pettebone - Legos - Boys & Girls; Anything Lego-building sets, stickers,
books, t-shirts
Kerley & Wesley - Girl Accessories & Toys - Accessories from Claires, Justice, hair,
jewelry, trinkets, toys such as Littlest Pet Shop, My Little Pony, etc...
1st
Chip Party Pack of 8-10 snack size bags (any flavor)
Cookies or cupcakes or other baked individual item(s) for the Sweet Walk Wheel. (A
suggestion is to package your baked goods into quantities of 2-3 to make more items for
the Sweet Walk). Please bring your baked goods to the stage in the cafeteria on the
morning of the festival.
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Grose & Jones - Animals - Dogs - Dog toys, collars, bed, treats (NO FOOD)
Granger & Beechinor - Animals - Cats - Cat Toys, collars, bed, treats (NO FOOD)
Drozd - Angry Birds - All things Angry Birds - stuffed animals, shirts, toys, etc...
2nd
Chip Party Pack of 8-10 snack size bags (any flavor)
Cookies or cupcakes or other baked individual item(s) for the Sweet Walk Wheel. (A
suggestion is to package your baked goods into quantities of 2-3 to make more items for
the Sweet Walk). Please bring your baked goods to the stage in the cafeteria on the
morning of the festival.
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Beane & Marchegiano - Coffee & tea-Cups, tea pot, coffee beans, teas, biscotti,
flavored syrup, travel mug, coffee maker, etc.
Rountree, Shoemate & Fairbourn - Arts & Crafts - All things arts & crafts, kits,
scrapbooking, paints, brushes, materials & tools
3rd
2 Liter Sodas (any variety) used for the Soda Ring Toss game, plastic bottles only
please.
Chip Party Pack of 8-10 snack size bags (any flavor)
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Burnside, Vogl & Parkinson - Cocktail Time - Wine Charms, prepackaged snacks &
appetizers, olives, recipe book, glassware, shaker glass, stir sticks, shot glasses (No
Alcohol Please)
Shelton
& Powers - BBQ - Utensils, cook books, aprons, BBQ Sauces, salsa, recipe book
ROOM LEADER ORIENTATION 2013‐14
FALL FESTIVAL DONATION ITEMS 2013‐14
4th
2 Liter Sodas (any variety) used for the Soda Ring Toss game, plastic bottles only
please.
Cookies or cupcakes or other baked individual item(s) for the Sweet Walk Wheel. (A
suggestion is to package your baked goods into quantities of 2-3 to make more items for
the Sweet Walk). Please bring your baked goods to the stage in the cafeteria on the
morning of the festival.
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Coufal & Hernsberger - University of Texas - All Things UT; t-shirts, koozies,
memorabilia, tickets, blankets, glassware, hats, etc.
Fox & Gresham - Texas A & M - All things A & M; t-shirts, koozies, memorabilia,
tickets, blankets, glassware, hats, etc.
Zipperer - Texas Tech - All things Texas Tech; t-shirts, koozies, memorabilia, tickets,
blankets, glassware, hats, etc...
5th
Chip Party Pack of 8-10 snack size bags (any flavor)
Cookies or cupcakes or other baked individual item(s) for the Sweet Walk Wheel. (A
suggestion is to package your baked goods into quantities of 2-3 to make more items for
the Sweet Walk). Please bring your baked goods to the stage in the cafeteria on the
morning of the festival.
A basket item for your child’s classroom Silent Auction Basket. Your Basket Theme
Murley & Kosler- Dallas Sports Teams - All Things Dallas Sports - Cowboys, Stars,
Rangers, Mavericks; t-shirts, koozies, memorabilia, tickets, blankets, glassware, hats,
etc.
Danielson & Bowles - Houston Sports Teams - All Things Houston Sports - Texans,
Rockets, Astros; t-shirts, koozies, memorabilia, tickets, blankets, glassware, hats, etc.
Adams - San Antonio Spurs - All Things San Antonio Spurs; t-shirts, koozies,
memorabilia, tickets, blankets, glassware, hats, etc.
ROOM LEADER ORIENTATION 2013‐14
Staff Appreciation Week April 7-11, 2014
Room leaders play an important part in making Staff Appreciation Week a great event for our teachers and staff.
There are special activities for each day of the week.
Monday: Flowers for the teacher and front bulletin board display
Tuesday: Breakfast for the teachers
Wednesday: Gifts for specials teachers
Thursday: Catered lunch for all staff
Friday: Class gifts and coffee catering service
As room leader, you will be responsible for several events for your individual class.
Bulletin Board Display – We will not be decorating individual classroom bulletin boards. Instead, we will focus
on the front bulletin boards and/or hall to honor all our teachers and staff. With just one location we should be
able to focus our energy and still honor everyone. As time gets closer, we will be looking for wonderful
volunteers to help make this look amazing!
Mon: Flowers – Each class gives flowers to their teacher. Some classes have each child bring in a flower.
Others just purchase a bunch. Flowers can be real, silk, paper, etc. There will also be flowers available for
students to purchase for $1 each by the front doors before school. Room leaders will be responsible for
providing a vase and arranging the flowers that morning.
Tues: Breakfast for teachers – Room leaders provide breakfast for their teachers.
Each grade level group of room leaders can either provide separately for their individual teachers, or they can get
together and collectively bring food for the entire grade level. Example: 5 teachers for kinder, one room leader
brings muffins, one brings kolaches, one brings juice, etc. Possibly base food choices on the teachers’
“Favorites” sheets.
Wed.: Gifts for Specials Teachers:
Each class or grade level (to be determined by room leaders) will give a small gift to one of the Specials Groups.
Pre-K and Kinder
1st –
2nd –
3rd –
4th –
5th –
Custodial Staff/Cafeteria staff
Librarians
PE teachers
Music teachers
Art teachers
Office/Nurse/Crossing Guards
Fri.: Class Gift to teacher:
Room leaders gift their teachers with things they can use for the classroom.
PTA will provide each room leader with a small amount of money that can be used to help with the cost of gifts.
I appreciate your help in making our teachers and staff feel appreciated! If you have any questions or
information, please feel free to contact me:
Sarah Hoflich
Staff Appreciation Week Chair
[email protected]
Attention Room Leaders & Party Coordinators! I need your help!
I am in charge of creating the Pond Springs yearbook this year. My goal is to make sure
there is representative coverage of all our classes in the book. That’s where you come in. I
can’t be in all the classes taking pictures at parties, field trips, or on SWEET Fridays. But
YOU can! The more images you share with me of your child’s class, the better. Here’s how
you can help:
•
•
•
•
Take pictures at class and school-wide events.
Share your pictures with me on CD or USB flash drive through the PTA mailbox. Or
email me to access my Dropbox.
Label photos by grade/teacher and/or event.
Encourage other parents in your class(es) to do the same.
If you have questions, please contact me. Thanks for your help in creating a great book!
Emily Buchanan
[email protected]