Monthly Progress Report No. 19

Transcription

Monthly Progress Report No. 19
Covering Project Activities During
July 2014
MINISTRY
OF
PUBLIC
WORKS
DIRECTORATE GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia National Roads Improvement Project (WIN RIP)
IBRD Loan No. 8043-10
Our Ref.No .
: 03 02/CTNO/M-7.2014
Jakarta, August 15, 2014
Directorate General of Highways, MPW
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention:
Ir. Agusta Ersada Sinulingga , MT
Officer In Charge PMUWINRIP
Subject
Submission of July 2014 Monthly Progress Report No.19;WINRIP Loan IBRD No. 8043-10
Dear Sir,
....
~
In compliance with the Terms of Reference of our Consultancy Contract, we submit herewith the Monthly
Progress Report No.19 covering the month of July 2014.
This Report is reproduced in twenty (20) copies for distribution to all concemed authorities.
Should you have any comment or additional information that need to be incorporated in the Report, please
feel free to get in touch with us.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Direktur Jenderal Bina Marga
Inspektorat Jenderal, Kementrian PU
Direktur Transportasi - Bappenas
Direktur Pengelolaan Kas Negara (PKN), Kementrian Keuangan
Direktur Bina Program, Dit.Jen Bina Marga
Direktur Bina Teknik, DitJen Bina Marga
Direktur Bina Pelaksanaan Wilayah I, DJBM
Biro Perencanaan & KLN, Kementrian PU
Kasubdit Kawasan Strategis dan Andalan, Kementrian Dalam Negeri
Kasubdit Pembiayaan dan Kerjasama Luar Negeri, Dit. Bipran, DJBM
Kasubdit Wilayah I B, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I C, Direktorat Bina Pelaksana Wilayah I, DJBM
Kasubdit Wilayah I D, Direktorat Bina Pelaksana Wilayah I, DJBM
Kepala SNVT Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN
PT. Perentjana Djaja
Yongma Engineering Co, Ltd
PT. Epadascon Permata Engineering Consultant
File
PT. PERENTJANADJAlA in subconsultancy with • Yongma Engineering Co. Ltd and ;ilPT. Epadascon Permata Engineering Consultant
CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
Monthly Progress Report
July 2014
Table of Contents
1
EXECUTIVE SUMMARY............................................................................................................................ 1
1.1 Current Implementation Situation ................................................................................................ 1
1.2 Disbursement................................................................................................................................. 2
1.3 Visit ............................................................................................................................................... 3
1.4 Procurement ................................................................................................................................. 3
1.5 Consolidated Update of the Progress of the Project .................................................................... 6
2
PROJECT DESCRIPTION ......................................................................................................................... 8
2.1 Background ................................................................................................................................... 8
2.2 Project Development....................................................................................................................... 8
2.3 Project Objective......................................................................................................................... 13
3
CONSULTANCY SERVICES ....................................................................................................................... 14
3.1 CTC Consultants............................................................................................................................. 14
3.1.1 Scope of Services................................................................................................................ 14
3.1.2 CTC Manning.................................................................................................................... 15
3.1.3 CTC Contract .................................................................................................................... 17
3.2 DSC Consultants .......................................................................................................................... 18
3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction ................................... 18
4
CIVIL WORKS......................................................................................................................................... 19
4.1 Detailed Design Preparation............................................................................................................ 19
4.2 Procurements................................................................................................................................ 20
4.3 Civil Works Implementation ........................................................................................................ 21
4.4 Civil Works Progress..................................................................................................................... 21
4.5 Quality Assurance........................................................................................................................ 23
4.6 Environmental and Social Considerations .................................................................................. 24
4.7 Anti Corruption Issues ................................................................................................................. 36
4.7.1 Anti‐Corruption Action Plan (ACAP) ................................................................................... 36
4.7.2 Community Representative Observers (CRO) .................................................................... 36
4.7.3 Publication / Disclosure...................................................................................................... 37
4.7.4 Complaints Handling Mechanism (CHS)............................................................................. 38
4.7.5 Third Party Monitoring (TPM) ............................................................................................ 39
4.8
5
Road Safety Audit....................................................................................................................... 40
FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ....................................................................... 41
5.1 Draw‐Downs and Future Costs ....................................................................................................... 41
5.2 Disbursement................................................................................................................................ 41
5.3. Management Information System.............................................................................................. 41
6
PROJECT PERFORMANCE...................................................................................................................... 44
Western Indonesia National Roads Improvement Project
July 2014
6.1 World Bank and GOI Compliance................................................................................................ 44
6.1.1
World Bank Missions....................................................................................................... 44
6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit.......................... 44
6.1.3 Performance Indicators .................................................................................................... 46
6.2 Implementation Support Components ....................................................................................... 46
6.2.1 Core Team Consultant (CTC)............................................................................................. 46
6.2.2 Design and Supervision Consultant (DSC) ..................................................................... 47
6.2.3 Road Sector Institutional Development ........................................................................ 47
6.4 Anti‐Corruption Issues ................................................................................................................ 51
6.4.1 Anti-Corruption Action Plan (ACAP) ................................................................................. 51
6.4.2 Community Representative Observers (CRO)................................................................... 52
6.4.3 Third Party Monitoring (TPM)........................................................................................... 53
6.4.4 Complaint Handling System (CHS) .................................................................................... 54
6.4.5. Publication / Disclosures ................................................................................................... 54
6.4.6. Action Plan for Next Months ............................................................................................ 55
6.5 Road Safety Audit........................................................................................................................ 56
6.6 Environmental and Social Impact Issues..................................................................................... 57
6.6.1 Package No.01: Krui – Biha ............................................................................................. 57
6.6.2
Package No.02: Padang Sawah – Simpang Empat ........................................................ 57
6.6.3
Package No.03: Manggopoh – Padang Sawah .............................................................. 58
6.6.4
Package No.04: Ipuh – Bantal......................................................................................... 58
6.6.5
Package No.05: Sp. Rampa – Poriaha ............................................................................ 58
6.6.6
Package No.06: Psr.Pedati – Kerkap .............................................................................. 58
6.6.7
Package No.07: Indrapura – Tapan ................................................................................ 58
6.6.8
Package No.08: Bts Kota Pariaman – Manggopoh........................................................ 59
6.6.9
Package No.09: Rantau Tijang – Kota Agung................................................................. 59
6.6.10 Package No.10: Sp. Empat – Air Balam.......................................................................... 59
6.6.11 Package No.11: Bantal - Mukomuko.............................................................................. 59
6.6.12 Package No12: Kambang – Indrapura............................................................................ 60
6.6.13 Package No.13: Sp. Rukis – Tj. Kemuning ...................................................................... 60
6.6.14 Package No.14: Painan – Kambang ................................................................................ 60
6.6.15 Package No.15: Sibolga – Bts. Tapsel............................................................................. 60
6.6.16 Package No.16: Sebelat – Ipuh ....................................................................................... 60
6.6.17 Package No.17: SP. Gunung Kemala – Pg. Tampak....................................................... 61
6.6.18 Package No.18: Mukomuko – Bts. Sumbar ................................................................... 61
6.6.19 Package No.19: Lais - Bintunan ...................................................................................... 61
6.6.20 Package No.20: Lubuk Alung – Sicincin.......................................................................... 61
6.6.21 Package No.21: Lubuk Alung – Kuraitaji ........................................................................ 62
6.7. Management Information System ............................................................................................ 62
July 2014
6.9 Project Risks and Mitigation Measures........................................................................................ 73
6.9.1 Risks Related to Delays ................................................................................................... 73
6.9.2 Financial Risks .................................................................................................................. 73
6.9.3 Risks Related to Quality .................................................................................................. 73
7
ISSUES and RECOMMENDATIONS ........................................................................................................ 74
7.1 Current Situation......................................................................................................................... 74
7.2 Action Required .......................................................................................................................... 74
8
CORRESPONDENCES............................................................................................................................. 75
July 2014
ABBREVIATIONS AND ACRONYMS
ACAP
:
Anti Corruption Action Plan
AER
:
Application Evaluation Report
AIP
:
Australian Indonesia Partnership
AMDAL
:
Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS
:
Analisis Dampak Sosial
AWPs
:
Annual Work Programs
Balai
:
Regional Office for National Roads Implementation
BAPPENAS
:
Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI)
Bappedalda
:
Regional Environmental Impact Agencies
BBPJN
:
Balai Besar Pelaksanaan Jalan Nasional (Regional Office for
National Roads Implementation)
BER
:
Bid Evaluation Report
BLH
:
Badan Lingkungan Hidup
BPK
:
Badan Pemeriksaan Keuangan (Audit Board of the Government
of Indonesia)
CAD
:
Computer Aided Design
CHS
:
Complaint Handling System
CTC
:
Core Team Consultant
CHU
:
Complaint Handling Unit
CRO
:
Community Representative Observer ( = WPM)
DIA
:
Directorate of Implementing Affairs
DOP
:
Directorate of Planning
DGH
:
Directorate General of Highways
DMS
:
Document Management System
DTA
:
Directorate of Technical Affairs
DMS
:
DSC
:
Design and Supervision Consultants
EA
:
Executing Agency
EINRIP
:
Eastern Indonesian National Roads Improvement Project
EIRTP-1
:
Eastern Indonesia Regional Transport Project First Project
ESAMP
:
Environmental and Social Assessment Plan
ESS
:
Environmental and Social Safeguards
FMIS
:
Financial Management Information System
FIDIC
:
Federation Internationale des Ingenieur Conseils
July 2014
FMIS
:
GIS
:
Geographic Information System
GOI
:
Government of Indonesia
IA
:
Implementation Agency
IBRD
:
International Bank for Reconstruction and Development
IFR
:
Internal Financial Report
IRMS
:
Integrated Road Management System
Kabupaten
:
Regency
KPIs
:
Key Performance Indicators
KPPN
:
Kantor Pelayanan Perbendaharaan Negara (Indonesian: State
Treasury Service Office)
LAN
:
Local Area Network
LARAP
:
Land Acquisition and Resettlement (Rencana Tindak Pengadaan
Tanah dan Pemukiman Kembali)
MIS
:
Management Information System
MOF
:
Ministry of Finance
MPW
:
Ministry of Public Work
MPRs
:
Monthly Progress Reports
P2JN
:
Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF
:
Portable Document Format
PMU
:
Project Management Unit
PAPs
:
Project Affected Peoples
PMM
:
Project Management Manual
PMU
:
Project Management Unit (WINRIP)
POKJA
:
Bina Marga Project Managers and Procurement Committes
PPC
:
Project Preparation Consultants
PP3
:
Pemantau Pihak ke 3
PPK
:
Sub Project Manager
PPR
:
Project Progress Report
QPRs
:
Quarterly Progress Reports
RKL/RPL
:
Rencana Pengelolaan/Pemantauan Lingkungan
RS
:
Road Safety
Satker
:
Satuan Kerja (Work Unit for Road Project Implementation)
SPPL
:
Surat Pernyataan Pengelolaan Lingkungan
SRIP
:
Strategic Road Infrastructure Project
TA
:
Technical Assistance
July 2014
TOR
:
Terms of Reference
UKL/UPL
:
Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan
(Site Specific Environmental and Monitoring Plan)
WINRIP
:
Western Indonesia Roads Improvement Project
WB
:
World Bank
WP
:
Work Program
WPs
:
Works Programs
WPM
:
Wakil Pengamat dari Masyarakat (or Community Representative
Observer / CRO )
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Highway Design Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
Appendix J
:
Correspondences
July 2014
1
July 2014
EXECUTIVE SUMMARY
1.1 Current Implementation Situation
Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work
Programs (AWP’s).
AWP-1 original implementation is scheduled to begin with the pre-construction activities
(procurement) in mid 2011 and the actual work implementation to start in mid 2012.
AWP-2 consist of three (3) implementation stages. The 1st stage is the preparation of Tender
Documents (construction drawings, bid document, special specs and other related document) by
Design Supervision Consultant (DSC), 2nd stage in the procurement and the 3rd stage is the actual
implementation of the works. AWP-2 is originally scheduled to start in mid 2013 and to be
implemented at the beginning of Year 2014.
AWP-3 implementation stages are of the same sequence with that of AWP-2. The only difference is
that AWP-3 is originally schedule to take-off beginning the 1st month of the Year 2013 and to be
implemented in the 1st month of the Year 2015.
But to due some unavoidable circumstances, the original schedules incurred delays. Actual
implementation status are shown below.
AWP
No. of
Packages
Implementation Status
as of July 31, 2014
AWP-1
4
4 Nos. Under construction
AWP-2
9
3 Nos. AER NOL issued by World Bank and Notification of
Evaluation Result issued to all applicant-bidders
1 No. BID preparation (Post Qualification)
4 Nos. DED Road Safety revision
1 No. DED
AWP-3
8
1 No. Currently under tendering period
2 Nos. BID preparation (Post Qualification)
5 Nos. DED (2 Nos. proposed to be replaced)
TOTAL
21
1
July 2014
1.2 Disbursement
Loan Allocation and Percent (%) Disbursement To Date
WINRIP ACTUAL PROGRESS UP TO JULY 2014 AND FORECAST UP TO DECEMBER 2017
1,45
100,00
4,35
4,35
90,00
80,00
% Complete
70,00
60,00
50,00
40,00
30,00
20,00
Forecast July 2014
Forecast Expenditure USD
105.12 mil (42.05%)
39.46%
Deviation = 35.58%
ACTUAL July 2014
Actual Expenditure USD
6.47 mil (2.59 %)
10,00
0,00
Month
The total disbursement from the loan to the end of July 2014 was USD 6,470,288.99 equivalent
to approximately 2.59% of the loan funds. The following table summarizes the individual
disbursements as calculated by CTC but retaining the total disbursement from Client
Connection at the end of July 2014. Appendix A shows the Overall Loan Progress Status.
Category
Description
Loan Restructuring
Amount US$
Disbursement
This Period
Previous
Disbursement
Totals Disbursed
to End July in US$
%
Disbursed
1
Part 1 Betterment and
Capacity Expansion of
National Roads.
220,400,000.00
206,678.37
4,029,275.62
4,235,953.99
1.92
2
Part 2
Implementation Support
16,000,000.00
0,00
1,574,976.48
1,574,976.48
9.84
3
Part 3
Road Sector Institutional
Development
1,000,000.00
0,00
0
0
0
4
Part 4
Contingency for Disaster
Risk Response
0
0
0
0
0
0
0
659,358.52
659,358.52
0
6,263,610.62
6,470,288.99
2.59
Unallocated
LN 8043
DA-A
Original
Loan
Amount
12,600,000.00
250,000,000.00
0,00
206,678.37
The amount disbursed this month (July 2014) is the “Statement of Work Accomplished” of package No. 1 (
Krui – Biha ) Contractor covering Monthly Certificate No. 1,2,3 and 4 amounting to USD 100.033,47 or
equivalent to IDR 1.174.292.924 and the “Statement of Work Accomplished” of package No. 2
(PadangSawah – Simpang Empat Inc Air Gadang Bridge) Contractor covering Monthly Certificate No. 1,2
and 3 amounting to USD 106.644,90 or equivalent to IDR 1.225.456.548. The total disbursements for this
month (July 2014) amounting 206,678.37 or equivalent to IDR 2.399.749.472 .
2
July 2014
1.3 Visit
No World Bank Implementation Review mission and site visit during the month.
1.4 Procurement
As of the end of this reporting month the World Bank already issued No Objection Letters (NOL) on the
Prequalification Application Evaluation Reports (AER) for all the four (4) sub-projects clustered in
accordance with priority under AWP-2 and AWP-3. One (1) sub-project is currently on the tendering
period, while the other three (3) contract packages are about to be tendered anytime soon.
The Contract Packages are as follows :
1.
Package 17 (Sp. Gunung Kemala – Pugung Tampak).
There were twelve (12) interested bidders who submitted their prequalification
documents, but only six (6) applicant bidders were prequalified to proceed to the next
stage of bidding proper activities.
The prequalified applicant bidders are as follows :
1. PT. Adhi Karya (Persero), TBK
2. PT. Hutama Karya (Persero) – PT Conbloc Infratecno, J.O.
3. PT. Jaya Konstruksi Manggala Pratama
4. PT. Pembangunan Perumahan (Persero) – PT Tri Citra Perdana, J.O.
5. PT. Waskita Karya (Persero), Tbk
6. PT. Yasa Patria Perkasa
Notification of Prequalification Results were issued to all the twelve (12) applicant
bidders who submitted prequalification documents. Invitation To Bid to the six (6)
prequalified bidders was issued during the early part of this period and opening of bids
is scheduled to be on August 15, 2014.
Final Bid Documents were concurred by World Bank and issued No Objection Letter
(NOL)
Pre-Bid conference was held in Lampung on July 18, 2014 followed by Site Visit the next
day.
2.
Package 11 (Bantal – Mukomuko)
There were three (3) applicant bidders out of eleven (11) interested Contractors who
submitted their prequalification documents were prequalified after the World Bank
(WB) concurred and issued No Objection Letter (NOL) on the results of the Application
Evaluation Report.
The three (3) prequalified bidders are as follows :
1. PT. Waskita Karya (Persero), Tbk (Indonesia)
2. PT. Hutama Karya (Persero) – PT. Daya Mulia Turangga, Joint Operation
(Indonesia)
3. PT. Yasa Patria Perkasa (Indonesia)
Draft Bidding Documents for International Competitive Bidding (ICB) have been finalized
by CTC and updated by POKJA. The updated documents were forwarded by DGH-
3
July 2014
BIPRAM to World Bank for request of issuance of No Objection Letter (NOL). DGHBIPRAM informed the Bank too, that Owner’s Estimate (OE) in the amount of
approximately Rp. 231,182 billion had already been approved.
Notification of Prequalification Result were issued on July 11, 2014 to all the eleven (11)
applicant-contractors who submitted prequalification documents.
A pre-disqualified applicant, PT Multi Structure/PT. Modern Widya Technical Joint
Venture submitted letter of objection to the Procurement Committee regarding the
unfavorable result of their application to prequalify and bid for the Works.
The Chairman of the Procurement Committee responded to the complainant and
decided with finality that the joint venture contractors were pre-disqualified for not
meeting the criteria set forth on the Prequalification Document’s Section 4.2 (b),
“Specific Experience in Key Activities”.
3.
Package 13 (Sp. Rukis – Tj. Kemuning)
Ten (10) interested applicant bidders have submitted their prequalification documents
and out of the 10 who submitted the PQ document 3 applicants were prequalified by
the Procurement Committee to submit tenders to execute the works.
Application Evaluation Report (AER) have already been concurred by the World Bank the
previous month and No Objection Letter (NOL) was issued to the recommendation of
DGH-BIPRAM to prequalify three (3) applicant-bidders to submit their bids.
DGH-BIPRAM notified the Bank that the Owner’s Estimate (OE) amounting to Rp.
297,209 billion had already been approved.
Following are the three (3) qualified applicant bidders :
1. PT. Waskita Karya (Persero), Tbk
2. PT. Hutama Karya (Persero) – PT. Conbloc Infratecno Joint Operation
3. PT. Hada Co. in joint venture with PT. Daya Mulia Turangga.
Draft Bidding Documents for International Competitive Bidding (ICB) have been finalized
by CTC and updated by POKJA. The updated documents were forwarded By the Director
of Planning of DGH-BIPRAM to World Bank (WB) for their final review and issuance of
No Objection Letter (NOL).
Notification of Prequalification Result were issued on July 11, 2014 to all the ten (10)
applicant-contractors who submitted prequalification documents.
A pre-disqualified applicant, PT Multi Structure/PT. Modern Widya Technical Joint
Venture submitted letter of objection to the Procurement Committee regarding the
unfavorable result of their application to prequalify and bid for the Works.
The Chairman of the Procurement Committee responded to the complainant and
decided with finality that the joint venture contractors were pre-disqualified for not
meeting the criteria set forth on the Prequalification Document’s Section 4.2 (b),
“Specific Experience in Key Activities”.
4.
Packages 5 (Simpang Rampa – Poriaha)
There were 14 (Fourteen) contractor applicants (13 single company and I joint venture
operation) who submitted their prequalification documents. Three (3) contractor
applicants failed to prequalify due to failure to satisfy the qualification criteria. Likewise,
4
July 2014
the II (Eleven) contractors who passed the qualification criteria are eligible to be invited
to submit their respective tenders.
During this month, the Director of Planning (DGH-BIPRAM) resubmitted the Revised
Application Evaluation Report (AER) to the World Bank requesting Bank’s concurrence
and issuance of No Objection Letter (NOL).
The six (6) issues and queries raised by the Bank on the previous submittal were all
addressed by CTC in coordination with POKJA and incorporated in the Revised AER.
Based on the final review by the Bank, there were still some minor comments on the
submitted documents that are to be rectified.
However, since the comments were minor in nature and in no way will alter or affect
the outcome of the evaluation, the Bank provisionally accepted the Report and
interpose No Objection on DGH-BIPRAM recommendation to prequalify eleven (11) out
of fourteen (14) applicant – bidders, but subject to rectifying the AER by incorporating
the Bank’s minor comments.
With the Bank’s conditional acceptance of the Revised AER, DGH-BIPRAM endorsed the
Bank’s letter of No Objection to the Director of Implementation Affairs Region I for
further action on the procurement activities.
Following are the eleven (11) prequalified applicant – bidders :
1. PT. Adhi Karya (Persero), Tbk (Indonesia)
2. PT. Bangun Cipta Kontraktor (Indonesia)
3. PT. Brantas Abipraya (Persero) (Indonesia)
4. PT. Hutama Karya (Persero) – PT. Seneca Indonesia JO (Indonesia)
5. PT. Multi Structure (Indonesia)
6. PT. Nindya Karya (Persero) (Indonesia)
7. PT. Nusa Konstruksi Enjiniring, Tbk (Indonesia)
8. PT. Pembangunan Perusahaan (Persero (Indonesia)
9. PT. Waskita Karya (Persero, Tbk (Indonesia)
10. PT. WIdya Sapta Colas (Indonesia)
11. PT. Yasa Patria Perkasa (Indonesia)
Draft Bidding Documents for International Competitive Bidding (ICB) were forwarded to
the World Bank by DGH-BIPRAM with request for Bank’s issuance of No Objection Letter
(NOL).
Draft Bidding Documents were concurred by World Bank on July 22, 2014 with the
issuance of No Objection Letter (NOL) to issue the documents to all the prequalified
applicant-bidders.
DGH-BIPRAM forwarded the Bank’s NOL to Balai for further action and proceed with the
bidding.
Notification of Prequalification Results were issued on July 21, 2014 to all the fourteen
(14) applicant-bidders who submitted prequalification documents.
5
5.
July 2014
Bid Documents for National Competitive Bidding
The Director Planning (DGH-BIPRAM) submitted to World Bank the Draft Standard
Bidding Documents (SBD) for National Competitive Bidding requesting for Bank’s final
review and issuance of No Objection Letter (NOL).
Based on Bank’s review of the documents, comments were provided directly on the soft
file for incorporation in the final edition of the bid documents
Subject to incorporation of all the Bank’s comments, the Bank conditionally interpose
No Objection to the Standard Bidding Documents for procurement of Works for
National Competitive Bidding (NCB) Method.
1.5 Consolidated Update of the Progress of the Project
Other brief updates of the pre-construction activities of this reporting month are shown in Table 1.1.
6
July 2014
Consolidated Project Status As Of End July 2014
Table 1.1
Group
Pack.
No.
1
Length
Width
Loan Package Name
Krui - Bha
Padang Saw ah - Sp. Ampat
(Km)
(m)
25
7
40.9
7
Estimated
Cost PIP Mar
2012 (Excl.
VAT)
DED
(IDR Milion)
Status
2
AWP-1
3
Including Air Gadang Bridge
100 m
7
Manggopoh - Padang Saw ah
32
7
Technical
Design
Review
Road Safety
Environmental
Audit
Doc
Requirement
Social
Land Acquisition
Status
Doc Requirement
Status
1.LARAP
2.Lap.Mon
LARAP
1.NOL WB 4 Jan 13
2.NOL WB
146,668.00
Completed
Completed
Completed
SPPL & AMDAL
(No.1 & 17)
SPPL OK P2JN
2010 & AMDAL
Subdit TLKJ OK
2012
207,390.20
Completed
Completed
Completed
SPPL&UKL/ UPL
Bridge
OK
P2JN 2010
1.LARAP
2.Monit. LARAP
Report
152,434.90
Completed
Completed
Completed
SPPL
OK
P2JN 2010
Budget
Allocation
Satker PJN
Prop
Procurement
Status
Status
Contract
Implementation Plan
Est'd.
Start
Duration
(Months)
Remarks
98%
Completed
Jan-14
24.00
A
1.NOL WB 13 Dec
12 2.Pending
Compensation for
APBD Propinsi
the remaining 21
PAP and additional
24 PAP
80%
Completed
Jan-14
24.00
A
1.LARAP
1.NOL WB 13 Dec
2.Monit. LARAP
APBD Propinsi
12 2.Process
Report
99%
Completed
Jan-14
24.00
A
1.LARAP
1.NOL WB 10 Dec
2.Monit. LARAP
12 2.Completed
Report
Satker PJN
Propinsi
100%
Completed
Jan-14
24.00
A
1.SLARAP
2.LARAP monit
Report
1.Nol WB 10 Dec
12 2.relocation 1
kiosk affected
project w ill be done
paralel
construction
Satker PJN
Propinsi
0%
On Going
Des-14
18.00
G
4
Ipuh - Bantal
42.4
7
226,275.10
Completed
Completed
Completed
SPPL &
UKL&UPL
SPPL OK P2JN
2010 & UKL?UPL
under preparation
by local
consultant.
Consultant
meeting w ith CTC
7 Aug, 2014
5
Sp. Rampa - Poriaha
11.1
6
55,126.60
Completed
Completed
Completed
UKL/UPL
OK
6
Ps. Pedati - Kerkap
25
7
72,018.80
Completed
Completed
Completed
UKL/UPL
OK TLKJ 2011
1.SLARAP
2.LARAP monit
Report
1.NOL WB 20 Nov
2013
2. Target
of Larap
Implementation is
August 2014
Satker PJN
Propinsi
Compensati
on payment
in process
Not Yet Started
Dec-14
18.00
D
7
Indrapura - Tapan
19.5
7
96,921.00
Completed
Completed
Completed
AMDAL
OK TLKJ 2014
SLARAP
Target July 2014
APBD Propinsi
Target Mon:
Oct 2014
Not Yet Started
Jan-15
21.00
K
LARAP
Target LARAP July
Target Mon:
APBD Propinsi
2014
Oct 2014
Not Yet Started
Feb-15
24.00
K
LARAP
Being prepared by
Consultant
recuirement (Balai
3)
Satker PJN
Propinsi
Not Yet Started
Jun-15
21.00
H
8
Bts. Kota Pariaman - Manggopoh
46.8
7
183,268.80
Completed
Completed
Completed
AMDAL
Balai 1 2011
OK TLKJ 2013
AWP-2
9
Rantau Tijang - Kota Agung
42
7
149,831.50
10
Sp. Empat - Sp. Air Balam
61.7
7
241,617.20
Completed
Completed
Completed
UKL/UPL
OK TLKJ 2011
AMDAL
OK TLKJ 2013
LARAP
Target July 2014
APBD Propinsi
Target Mon:
Oct 2014
Not Yet Started
Feb-14
24.00
K
1.LARAP
2.LARAP monit
Report
1.Nol WB :20 Nov
2013
2.Target August
2014
Satker PJN
Propinsi
10%
On Going
Dec-14
24.00
G
Not Yet Started
Feb-15
24.00
K
On Going
Dec-14
21.00
G
Not Yet Started
Mar-15
21.00
C
Not Yet Started
Feb-14
21.00
D
11
Bantal - Mukomuko
50.1
6
157,820.00
Completed
Completed
Completed
AMDAL
OK TLKJ 2014
12
Kambang - Indrapura
55.2
6
171,948.00
Completed
Completed
Completed
AMDAL
OK TLKJ 2014
13
14
15
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
56.3
31.5
36
7
7
7
Seblat - Ipuh including
34.5
6
Air Lalang & Air Guntung Bridge
64 m
6
36.8
16
17
Sp.Gunung Kemala - Pg.Tampak
225,481.50
118,993.00
129,228.00
Completed
Completed
Completed
On Going
Completed
110,237.00
On Going
6
104,238.00
Completed
UKL/UPL
AMDAL
Completed
Completed
Completed
Completed
UKL/UPL
OK
P2JN 2011
OK TLKJ 2014
OK
Balai 1 2011
SLARAP
Target July 2014
1.LARAP
2.LARAP monit
Report
1.NOL WB:20 Nov
2013
2.Target Dec 2014
Compensati
on payment
in process
1.LARAP
2.LARAP monit
Report
1.NOL WB: 20 Nov
2014
2.Target Dec 2014
Satker PJN
Propinsi
Staking Out
Not Yet Started
Mar-15
21.00
C
1.NOL WB: 16 Sep
2014
2.Target Dec 2014
Satker PJN
Propinsi
Inventory
On Going
Dec-14
21.00
I
Not Yet Started
May -15
18.00
H
SLARAP
AMDAL
OK TLKJ 2014
1.LARAP
2.LARAP monit
Report
AMDAL (No.1
&17)
OK TLKJ 2011
1.LARAP
2.LARAP monit
Report
UKL/UPL
OK TLKJ 2011
SLARAP
UKL/UPL
OK TLKJ 2011
1.LARAP
2.LARAP monit
Report
18
Mukomuko - Bts.Sumbar
25.8
6
69,233.00
19
Lais - Bintuan
11.6
7
37,558.00
Completed
20
Lubuk Alung - Sicincin
14.6
7
54,557.00
On Going
UKL/UPL
OK TLKJ 2011
SLARAP
21
Lubuk Alung - Kurajati
16.8
7
65,788.00
On Going
UKL/UPL
OK TLKJ 2011
SLARAP
Completed
Satker PJN
Propinsi
Consultant
recuirement (Balai APBD Propinsi Staking Out
2)
1.NOL WB:5Feb
Satker PJN
2014
Inventory
Propinsi
2.Target Dec 2014
AWP-3
Completed
APBD Propinsi Staking Out
Being prepared by
Consultant
recuirement (Balai
3)
1.Nol WB :20 Nov
2013
2.Target August
2014
Revision by
Consultant
recuirement (Balai
2)
Revision by
Consultant
recuirement (Balai
2)
Satker PJN
Propinsi
Satker PJN
Propinsi
Compensati
on payment
in process
Not Yet Started
Dec-15
18.00
D
Satker PJN
Propinsi
Staking Out
Not Yet Started
Feb-15
18.00
F
Satker PJN
Propinsi
Staking Out
Not Yet Started
Feb-15
18.00
F
2,776,633.60
Remarks :
A
On going Construction
B
Rev ised Application Ev aluation Report (AER) for submission to WB
C
Detailed Engineering Design Still to be prepared
D
Procurement Preparation Underw ay - Standar Bidding Documents (SBD) and Ow ners Estimate (OE) are under finalization.
E
F
G
H
I
K
DED/RSA under rev iew by Directorate of Technical Affairs
Technical Design Review is on-going
Revised Application Evaluation Report (AER) No Objection Letter (NOL) Issued by WB
Propose to be replaced by tw o (2) road links North Sumatera
Under Tendering Period
DSC Submitted Final Draw ings
=
3 Packages in 1 study AMDAL (West Sumatera Prov ince)
=
2 Packages in 1 study AMDAL (Bengkulu Prov ince)
7
2
PROJECT DESCRIPTION
2.1
Background
July 2014
The Government of Indonesia wishes to continue strengthening of the National Road system in
Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted
by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of
National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National
Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the
Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the
National Government, including those currently classified as Provincial, Kabupaten (District) or nonstatus roads which are in process of being reclassified as National roads. In addition, provision will be
made for major bridge repair works, rehabilitation, duplication and replacement as necessary to
complement road betterment works.
2.2
Project Development
The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the
following detail.
Key Project Data
WINRIP Loan No. 8043-ID
Project Cost
US$350 million
Original Loan Amount
US$250 million
Revised Loan Amount
N/A
Board Approval Date
26 May 2011
Loan Signing Date
14 December 2011
Effectiveness Date
12 March 2012
Disbursement (as of 31 December 2013)
US$ 2.2 million (0.88%)
Original Closing Date
31 December 2017
Environmental Category
B-Partial Assessment
The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH
investment program for national roads with a particular focus on the Western corridor of Sumatera.
The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a
population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and
Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast
and to Pekanbaru in the centre of the island. The project has four components:
Project Component 1: Betterment and Capacity Expansion of National Roads
According to the Loan Agreement, this component will cover three work programs of betterment
and capacity expansion of approximately 715.6 km including replacement of 194 meters of bridges.
This civil works program will be executed in three Annual Work Programs(AWP), as summarized in
Table 2.1. The table shows the IBRD assisted scope and costs of civil works at estimated current
8
July 2014
(year of implementation) prices, excluding taxes.
Table 2.1 Proposed Physical Works by DGH Program
AWP-1
Type of Works
USD
Km
Road Betterment
Capacity Expansion
Bridge works
TOTAL
(excluding tax @ current prices)
AWP-2
USD
Km
Million
AWP-3
USD
Km
Million
Million
-
-
53.10
22.77
-
-
137.10
79.70
314.60
127.67
207.60
74.58
0.100
1.94
-
-
0.08
2.06
137.20
81.64
367.70
150.45
207.68
76.65
The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in
other Bina Marga projects. They are not in fact “annual” programs as such but rather a series of
multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just
Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will
commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second
Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or
middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be
completed by mid-2017. The loan will be closed on December 2017.
Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should
have been free from any land acquisition issues, but in fact two packages (Krui – Biha and
Manggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, there
are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
Length
Cost (2010)
2010 Prices
Equivalent
Rp mill
US$ mill
Km
Km
Km
K1
IU
221.5
246.5 25.0
Bett’nt
to 7 m.
148,668
148,668
16.52
PadangSa
wa –
047.2
SimpangE
mpat
K1
IU
0.0
40.9 40.9
Bett’nt
to 7 m.
189,810
189,810
21.09
34.1
AirGadan
gBridge
K1
IU
17,580
1.95
047.1
Manggop
oh –
PadangSa
wah
K1
IU
152,435
16.94
1
Lampung
053.0
2
West
Sumatera
2a
West
Sumatera
3
West
Sumatera
Krui –
Biha
Treatment
Length
Rp mill
To
m
From
Link
Name
Road Type
Link
No.
Total Cost
Class
No Province
Bridge Works
Cost (2010)
Road Works
Rp mill
New
Bridge
102.2
134.2 32.0
Bett’nt
to 7 m.
No
1
152,435
100 17.580
9
July 2014
IU
0.0
49.7 49.7
Bett’nt
to 7 m.
Equivalent
K1
Ipuh Bantal
Rp mill
2010 Prices
Km
Cost (2010)
Km
No
Total Cost
Length
Length
Km
Bridge Works
Cost (2010)
To
015.3
From
Bengkulu
Link
Name
Road Type
4
Link
No.
Class
No Province
Treatment
Road Works
m
Rp mill
Rp mill
US$ mill
226,275
226,275
25.14
It should be noted that all road sub-projects have been subject to economic appraisal and have
estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for
inclusion and are subject to completion of environmental and social screening, to confirm that there
is no land acquisition or resettlement requirements remain outstanding.
Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all
projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in Table 2.3. Final
Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works require
preparation or finalization. In the cases of some projects, preliminary Engineering Designs were
prepared during Project preparation which will require review and possible amendment by the
Design and Supervision Consultant prior to procurement.
The costs presented in Table 2.3 are planning estimates only, and the overall scope and contents of
WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.
Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3
NO.
SUBPROJECT LINK NO. AND NAME
LENGTH
(KM)
ENGINEER’S
WIDTH
ESTIMATE
(M)
(RP. MILL)
IMPLEMENTATION PLAN
START
DURATION
(MONTHS)
WP-2
5.
Sumut : Link No. 015.xx,
Sp. Rampa – Poriaha
6.
9.7
152,870
6.0
Aug 2014
18
Bengkulu : Link No. 010.0,
Ps. Pedati – Kerkap
20.88
92,127
7.0
June 2014
15
7.
Sumbar : Link No. 019.0,
Indrapura – Tapan
19.5
207,010
7.0
August 2014
21
8.
Bts. Pariaman – Manggopoh
46.8
401,567
7.0
Sep 2014
24
9.
Lampung : Link No. 026.1,
Rantau Tijing - Kota Agung
42.0
149,831
7.0
Jan 2015
21
10.
Sp. Empat - Sp. Air Balam
61.7
546,065
7.0
Sep 2014
24
10
NO.
SUBPROJECT LINK NO. AND NAME
July 2014
LENGTH
(KM)
ENGINEER’S
WIDTH
ESTIMATE
(M)
(RP. MILL)
IMPLEMENTATION PLAN
START
DURATION
(MONTHS)
11.
Bantal – Mukomuko
50.1
246,500
6.0
August 2014
24
12.
Kambang – Indrapura
55.2
498,619
7.0
Sep 2014
24
13.
Simpang Rukis - Tanjung Kemuning
56.3
316,305
7.0
August 2014
24
WP-3
14.
Painan – Kambang
31.5
118,993
7.0
Jan 2015
21
15.
Sumut : Link No. 016.0,
Sibolga - Bts. TapSel
36.0
353,956
7.0
August 2014
30
34.5
0.052
110,237
6.0
Jan 2015
21
16.
Seblat – Ipuh, including Air Galang and
Air
Guntung Bridges
17.
Lampung : Link No. 061.1,
Sp. Gunung Kemala - Pugung Tampak
36.8
255,269
6.0
August 2014
24
18.
Mukomuko - Bts. Sumbar
25.8
69,233
6.0
May 2014
18
19.
Lais – Bintuan
10.8
35,886
7.0
June 2014
10
Lubuk Alung – Sicincin
14.6
54,557
7.0
Jan 2015
18
Sumbar : Link No. 027.0
Lubuk Alung – Kuraitaji
16.8
65,788
7.0
Jan 2015
18
20.
21.
Project Component 2: Implementation Support
This component provides consulting services to support project management and implementation
so as to ensure implementation efficiency and overall quality of the works. It also includes funds for
a small amount of training of DGH staff and for incremental operating costs for the project. This will
provide support to the MPW for the implementation of the civil works, including: (a) provision of
Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b)
Project management support and technical audits. This is directly related to the implementation of
the civil works and covers consulting services for design and supervision of the civil works in
Component 1; management support and technical audits to help improve the quality of construction
and support to governance improvements during procurement and implementation; and a series of
systematic road safety audits of road designs for all project roads in Component 1. This is to ensure
compliance with road safety standards and regulations, identify road hazards and undertake
remedial treatments for safety improvements.
11
July 2014
Project Management Core Team Consultants (CTC)
The CTC will provide support to the PMU and DGH in the management of the Project, based in
Jakarta. Their tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and
Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support
for project monitoring and evaluation, and support for implementation of a training program to
support
project
management
and
implementation.
The
CTC
contract
No.
06-
20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT.
PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC)
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil
works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation
and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be
responsible for quality assurance of materials and workmanship, certifying whether or not
contractors have achieved the required results, as well as documentation and reporting based on
the financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures. The team
will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will
be based in Padang, West Sumatera.
Project Component 3: Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk mitigation
in the road sector, including capacity building support for the new environment/risk mitigation and
road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of landslides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments
that pass through critical environmental assets and vulnerable areas. The procurement for
consultants under this component has not yet been started. Preparation for the procurement would
be coordinated soon by the PMU WINRIP, the CTC and the DGH.
Project Component 4: Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster, emergency and/or
catastrophic events as needed. This provisional zero dollar component will be added under this
project to allow for rapid reallocation of loan proceeds from other components under streamlined
procurement and disbursement procedures.
12
July 2014
2.3 Project Objective
The main objective of the program will be to increase the effective use of selected sections of
National roads along the Western Sumatera Corridor by reducing road user costs, through
improving the National road network especially in 4 (four) Provinces of Sumatera (North Sumatera,
West Sumatera, Bengkulu and Lampung) and, where desirable, raise the road standard to that set by
the Directorate General of Highways. This will contribute significantly to ensuring that the National
road network in the region provides acceptable standards of service and accessibility, and is capable
of supporting local and regional economic development.
13
3
CONSULTANCY SERVICES
3.1
CTC Consultants
3.1.1
Scope of Services
July 2014
The CTC contract services originally were structured in its different project management elements.

Inception Phase
A key activity during the inception phase will be to establish lines of communication with PMUWINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) where
the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC is established
The Terms of reference identify a number of sub-items to be performed by CTC. The key factor
that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts
and with DSC team in a professional manner based on mutual respect and trust.

Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement committees have
been formed and received appropriate training in the procurement procedures required. The
indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to
verification, and are likely to change following more detailed investigations. Further preparation
for WP-2 and WP-3 will be managed by the PMU supported by the CTC.

Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial
management, monitoring and reporting procedures by the finance staff at the provincial and
central level and subsequently devise an appropriate training program and assist the PMU in
training delivery.

Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In the
meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to
measure the project’s performance in achieving its stated development objectives. CTC will
therefore first concentrate on the establishment of precise definitions, calculation methods and
data collection procedures to monitor the KPIs.

Support for the Implementation of the ACAP
The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for
revising the Project Management Manual on an annual basis to incorporate necessary
14
July 2014
improvements to processes and procedure.

ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the
Environmental Management Plan on a periodical basis and/or as required.

Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required under
WINRIP.

Reporting
CTC is responsible for all reports required under the contract agreement with standardize forms,
charts and tables.
3.1.2
CTC Manning
CTC professional staffs involved in the project as of end of July 2014 are listed in Table 3.1.
Senior Highway Engineer (International) have completed his allocated man-month in the original
contract and Amendment No. 1 and demobilized on March 2014. Likewise, the Senior Road Safety
Engineer (International) have also completed his man-month under Amendment No. 1 and have
temporarily demobilized on March 2014 but have to be remobilized for two (2) months period under
Amendment No. 2 during the post construction phase to conduct final Road Safety Audits.
Except for the Procurement Specialist 1, Mr. Mardiansyah who was mobilized on July 1, 2014, the
composition of the CTC professional staffs to date remain the same as during the previous month.
15
July 2014
Table 3.1
Man - Months Duration
POSITION
Original
Contract
Team Leader
Senior Highway
Engineer
Senior Road
Safety Audit
Senior
Procurement
Specialist
Assistant Team
Leader
Amendment Amendment
No.1
No. 2
Name
Mobilized
Demobilized
Man - Month
Used as of end
of July 2014
Man - Month
Remaining
Remarks
40.00
-
-
Mahbub ur Rahman
-
-
-
-
A
-
35.25
-
Per Weiss Pedersen
Apr-13
Mar-14
10.50
-
B
-
-
23.00
C.T. Arenas
Apr-14
-
3.70
19.30
8.00
12.50
14.00
Moon, Sung Hyung
Mar-13
Mar-14
Aug-13
14.00
0.00
C
6.00
11.00
13.00
Cho, Woo Sung
Jun-13
Mar-14
11.00
2.00
D
18.00
-
-
Wasim ur Rahman
-
-
-
-
A
Jan-14
-
6.20
9.80
-
16.00
16.00
Sanjeev Kumar
Agarwal
40.00
9.67
9.67
Besar Awiat Bowo
Nov-12
Sep-13
9.67
-
B
-
30.33
6.67
Agus Setiawan
Sep-13
Mar-14
6.67
-
B
-
-
23.36
Julius J. Sohilait
Apr-14
-
4.00
19.36
36.00
7.37
7.37
Whiliyanto
Nov-12
Jun-13
7.37
-
-
28.40
28.40
Lebiyartono
Jul-13
-
12.97
15.43
30.00
30.00
30.00
Uray Abdul Manaf
Jul-13
-
12.97
16.03
36.00
12.33
12.33
Uus Martawijaya
Nov-12
Nov-13
12.33
-
-
22.40
22.40
YD Tarwanto
Oct-13
-
9.97
12.43
30.00
30.00
30.00
Leti Hermawati
Dec-12
-
19.43
10.57
B
Highway Engineer
Quality Assurance
Engineer
Financial
Management
Specialist
Environmental
Specialist
B
Social Impact
Specialist
35.00
-
11.33
M. Sutopo
Nov-12
Oct-13
11.33
-
-
26.00
26.00
Witono
Sep-13
-
10.93
15.07
Procurement
Specialist-1
12.00
-
-
Darmansiri
-
-
-
-
A
-
12.00
12.00
Muhdi
-
-
-
-
A
-
-
Mardiansyah
Jul-14
-
1.00
11.00
12.00
Procurement
Specialist-2
12.00
-
4.10
Rudi Rungkat
Nov-12
Mar-13
4.10
-
-
24.00
24.00
M. Edhi Fachri
Mar-13
-
16.17
7.83
Management
Information
Specialist
Community
Development
Officer
Road Safety Audit
Engineer
30
-
-
Agung Lukito
-
-
-
-
-
25.00
25.00
Sony Thamrin
May-13
-
14.97
10.03
36.00
36.00
36.00
Yakobus
Jan-13
-
16.90
17.10
25.00
25.00
19.00
Aditya Moraza Alwi
Jun-14
-
2.00
17.00
Bridge Engineer
5.00
5.00
5.00
Harimurti Suprihantoro
Apr-13
Aug-13
5.00
0.00
Training Specialist
12.00
12.00
12.00
Roedjitarjo
Jan-14
-
6.50
5.50
B
B
A
C
Remarks
ABCD-
Not able to mobilizied due to poor health or personal reasons
Resigned due to personal reasons or poor health
Task assigment completed
Remaining man - month for post audit
16
3.1.3
July 2014
CTC Contract
The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No.0620/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the
Government of Indonesia represented by Directorate General of Highways in the Ministry of Public
Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon
Permata Engineering Consultant.
The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official
starting date of the contract was set at 6 November 2012.
Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all
requirements of the CTC are summarized below.

Replacement of the Senior Procurement Specialist

Extending the assignment of the Senior Highway Engineer.

Extending the assignment of the Senior Road Safety Audit Engineer.

Extending the assignment of the Procurement Specialist 2 and replacement of the
Procurement Specialist 1.

Adding the new position of Bridge Engineer.

Adding the new position of Training Specialist, and

Adding the new position of Road Safety Engineer.
Amendment No. 2 is still to be officially approved. Proposed amendment to the Original Contract
and Amendment No. 1 are additional man-months for professional and technical staff for
international and local, replacement of foreign and local consultants and modification to various
reimbursables to match with the actual requirements. Presented in Table 3.2 is the current status
of CTC contract.
Table 3.2
Description
USD
IDR
1,276,700
21,415,400,000
127,670
2,141,540,000
Total Original Contract
1,404,370
23,556,940,000
Amendment No.1
1,315,925
22,426,175,000
131,592
2,242,617,500
1,447,517
24,668,792,500
Original Contract
10% VAT
10% VAT
Total Amendment No. 1
Variance Against Original Contract
Amendment No. 2
+3,07%
* 1,371,925
*22,458,676,500
*137,192
*2,245,867,650
*1,509,117
*24,704,544,150
10% VAT
Total Amendment No. 2
+4,72%
Variance Against Original Contract
*+7,46%
*+4,87%
* Tentative until Amendment No. 2 is officially approved
17
3.2
July 2014
DSC Consultants
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil
management, and support for financial and progress monitoring and reporting. The DSC will also be
responsible for quality assurance of materials and workmanship, certifying whether or not
contractors have achieved the required results, as well as documentation and reporting based on
the financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures. The team
will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will
be based in Padang, West Sumatera.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between
Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT.
Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
Shown in Table 3.3 is the present status of the Design Supervision Consultant (DSC) contract.
Table 3.3
Description
Original Contract
VAT 10% (GOI Portion)
Total
3.3
USD
IDR
820,600
51,818,705,000
82,060
5,181,870,500
920,660
57,000,575,500
Technical Assistance for Capacity Building for Disaster Risks Reduction
Consultant still to be procured. Draft Final Terms of Reference in Bahasa and English have been
informally discussed with the World Bank and minor comments from the Bank are still to be
incorporated in the final submittal.
3.4
Technical Assistance for Capacity Building for Environmental Management
Consultant still to be procured
3.5
Technical Assistance for Capacity Building for Road Safety
Consultant still to be procured
18
4
4.1
July 2014
CIVIL WORKS
Detailed Design Preparation
Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all
projects proposed for WP-1.
WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction
supervision of all the works programs will be performed by the same DSC team. In parallel with the
instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2
and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to
review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).
The Design Supervision Consultant (DSC) submitted four (4) detailed engineering design drawings
directly to BALAI (Padang) after incorporation of previous comments of CTC and BINTEK’s comments
on road safety aspects.
The detailed engineering design drawings for the four (4) sub-project are follows :
1.
Package 7 : Indrapura – Tapan
2.
Package 8 : Bts. Pariaman – Manggopoh
3.
Package 10 : Sp. Empat – Sp. Air Balam
4.
Package 12 : Kambang – Indrapura
CTC proposed to conduct a joint final review in coordination with DSC designers, BALAI II and BINTEK’s
Road Safety Audit Engineer to back check submitted drawings to make sure that all comments were
addressed and incorporated in the final submittal.
To date, after CTC transmitted to DSC the result of the technical review on detailed design drawings
for three (3) packages, DSC have not yet returned the corrected drawings for CTC’s final review.
Following are detailed design drawings for :
1.
Package 16 : Seblat – Ipuh
2.
Package 20 : Lubuk Alung – Sicincin
3.
Package 21 : Lubuk Alung – Kuraitaji
There is a proposal to delete two (2) originally listed packages for implementation under AWP-2 and
AWP-3 due to the two (2) listed sub-projects are recently rehabilitated with newly asphalt concrete
overlay on the existing travelledway.
The sub-projects are as follows :
1.
Package 9 : Rantau Tijang – Kota Agung
2.
Package 18 : Mukomuko – Bts. Sumbar
Due to the proposed deletion, two (2) roadlines located in the vicinity of Sibolga City are proposed as
replacements.
19
July 2014
Following the instruction from PMU, the CTC’s Co-Team Leader, Highway Engineer and Road Safety
Audit Engineer conducted reconnaissance survey on three (3) existing road lines and gathered
necessary informations for use in the preparation of Technical Report.
The three (3) probable roadlines for replacement of the originally listed packages are as follows :
1.
Batas Tapteng – P. Sidempuan
2.
Barus – Sibolga
3.
Batang Toru – Batu Mundom
Two (2) of the inspected three (3), road alignments will be selected as candidate road replacements
and will be subjected to economic evaluation to determine if feasible to be implemented.
Draft Technical Report had been informally handed over to PMU for initial study.
Progress of Technical Design Review and Road Safety Audit is included as Appendix B.
4.2
Procurements
Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan
Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will
apply to the packages with the construction estimated cost more than US$ 25 Million to comply with the
new Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the
packages with the construction estimated cost more than IDR 10 Billion. Review from previous
procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects
qualification still used Pre-Qualification and for remaining sub-project must be process with Post
Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in
procurement process.
All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple
contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the
CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd.
Sawah – Simpang Empat and Package 03: Manggopoh – Padang Sawah, signed the contract on December
6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10,
2013.
As of the reporting month (July 2014), one (1) sub-project, Package No. 17 (Sp. Gunung Kemala-Pugung
Tampak) is currently under tendering period and opening of bids is scheduled on August 15, 2014.
Notification of Evaluation Result from the concluded prequalification stage were issued to all applicant –
contractors for the three (3) contract packages, namely ; Package 5 (Simpang – Rampa) , Package 11(BantalMukomuko) and Package 13 (Sp. Rukis-Tj. Kemuning).
20
July 2014
Procurement details of the above mentioned sub-projects and updates are fully described in Sub – Chapter
1.4 Procurement on page 3 of this Report.
Under Category 3 of Loan Agreement there are three (3) consultancy packages namely ;
1. Capacity Building For Disaster Risks Reduction
2. Capacity Building For Environmental Management
3. Capacity Building For Road Safety
Consultant for the three (3) consultancy packages are still to be procured.
Draft Terms of References for the three packages are in the process of finalization.
The WINRIP updated Procurement Plan is attached as Appendix F.
4.3
Civil Works Implementation
All 4 contract packages under AWP-1 are currently under construction by different contractors.
Commencement of works for all the 4 packages commenced on the 2nd week of January 2014. Table
4.1 shows the details for each contract packages.
Table 4.1
Program
Contract
Package
#
1
2
Contractor
Jaya Konstruksi
Manggala
Pratama Tbk
Jaya Konstruksi
Manggala
Pratama Tbk
AWP-1
3
4
4.4
Jaya Konstruksi
Manggala
Pratama Tbk
PT. Waskita Karya
and PT. Mulya
Turangga (JO)
Name of Road
Province
Contract
Signed
Notice
to
Proceed
Contract
Time
Completion
Date
Biha - Krui
Lampung
Nov 25,
2013
Jan 8,
2014
640 CD
Oct 9, 2015
Padang Sawah
– Sp. Empat
including Air
Gadang
West
Sumatera
Dec 6,
2013
Jan 6,
2014
730 CD
Jan 5, 2016
Manggopoh –
Padang Sawah
West
Sumatera
Dec 6,
2013
Jan 6,
2014
730 CD
Jan 5, 2016
Ipuh - Bantal
Bengkulu
Nov 14,
2013
Jan 10,
2014
730 CD
Jan 9, 2016
Civil Works Progress
As of the end of this reporting month, all the 4 contractors are about to complete their mobilization
and construction of Base Camps in all packages have been completed. Other activities done during
this month were setting up of laboratory testing building, staking out and repair and restoration of
deteriorated existing pavements, roadway excavation, embankment formation, construction of
stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other
21
July 2014
minor works. Progress status of the four (4) on-going civil work contract as of this reporting period
are shown in Table 4.2.
Table 4.2
Program
Contract
Package
#
1
2
AWP-1
3
4
Contractor
Jaya Konstruksi
Manggala Pratama
Tbk
Jaya Konstruksi
Manggala Pratama
Tbk
Jaya Konstruksi
Manggala Pratama
Tbk
PT. Waskita Karya
and PT. Mulya
Turangga (JO)
Target Progress
Actual Progress
Name of Road Schedule Ending
Accomplished
July 2014
Slippage
Time Elapsed
Biha - Krui
24.50%
4.79%
- 19.71%
32.03%
Padang Sawah
– Sp.Empat
incl.Air Gadang
Brd
17.48%
9.69%
- 7.79%
28.36%
Manggopoh –
Padang Sawah
10.70%
7.60%
- 3.10%
28.36%
Ipuh - Bantal
12.85%
0.87%
- 11.98%
27.81%
As expected due to the fasting period and the long holidays during the month of July 2014, the
cummulative work progress of the four (4) on-going Construction packages failed to gain any
substantial accomplishments to reduce the negative slippages.
At the end of this reporting month of July 2014, all the four (4) contract packages were all lagging
behind schedule. The situation remains the same as in previous month as all the contract packages
continue to follow a downward trend of delayed schedules.
Packages No. 1 : Biha – Krui
Based on previous month’s figures, the negative slippage or delayed works further slipped down to
-19,71% against -14,35% in June 2014. At the current rate of progress since the works started in
January 8, 2014 which is only 4,79% to date, or a miniscule monthly work progress of 0,68% permonth, the project will never be completed on the target date of completion on October 9, 2015.
Unless a realistic workable action plan and catch up schedule is implemented by the Contractor, the
work delays will keep on accumulating.
Packages No. 2 : Padang Sawah – Sp. Empat (Including Air Gadang Bridge)
The previous month’s percentage of delayed works of -4,82% which was still at manageable stage
also incurred downward trend of negative slippage of -7.80% this end of month.
The DSC Team leader issued a letter to the Contractor wherein various recommendation were
suggested to the Contractor to implement in order to catch up with the work schedule. In addition
the issued letter served as “first warning” to the Contractor that unless there are valid reasons for
the delay, sanctions in accordance with the Contract will be recommended against the Contractor.
Package No. 3 : Manggopoh – Padang Sawah
Although the current slippage of -3.10% this month, the delayed works is also leading to a
22
July 2014
downward trend from -2,00% the previous month. As previously mentioned in the last Monthly
Progress Report, the delayed works remain to be still manageable as of this end of the month.
Work activities shall be closely supervised and monitored in order that the delayed works could be
reduced or attain an ahead of schedule progress in the coming month.
Package No. 4 : Ipuh – Bantal
The current status of this contract package is similar with that of Package No. 1 wherein the
negative slippage of -9,07% incurred last month further slipped down to -11,98% as of end of this
reporting month.
To address the downward trend of delayed works, the head of BBPJN III Palembang called up a
meeting last July 17, 2014.
The Contractors were claiming that the delays were mainly caused by the insufficient width of Right
of Ways to accommodate the designed roadway cross sections, that works could not be executed
due to the ROW constraints.
CTC’s opinion on this matter is that the Contractors claim is not valid reason as this ROW problem
should have been anticipated by the Contractors in the conduct of Field Engineering during the early
days of the contract period and solutions should have been rendered at that time.
In general, the Contractors of the four (4) on-going construction packages are not performing well in
the execution of the works. Unless a realistic “Catch-up Schedule” will be strictly enforced and
implemented, the Contractors of the four (4) on-going sub-projects could not deliver the Packages
on the target dates of completion.
For contract packages under AWP-2 and AWP-3 which have a combined total of 17 Packages, a brief
summary of the actual activities and status as of this reporting period are presented in Table 1.1,
page 7 of this Report.
4.5
Quality Assurance
The DSC will be responsible for quality assurance of materials and workmanship, certifying whether
or not contractors have achieved the required results, as well as documentation and reporting based
on the financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures.
The Draft Final Quality Assurance Manual had been submitted on May 5, 2014 by CTC to PMU for
further review and approval. Likewise, a copy of the Draft Final Quality Assurance manual was
furnished to the Design Supervision Consultant for provisional reference for quality requirements of
the projects.
As of this writing, DSC have not submitted any Report to CTC concerning quality assurance, letter
from CTC to DSC was issued on July 23, 2014 regarding timely submittal of the Reports.
23
July 2014
4.6
Environmental and Social Considerations
4.6.1
Current Overall Situation
A project category is assigned to each package as either Category A, B or C depending on the likely
degree of influence on environmental issues with a brief explanation as follows:
Category A project is one which will have a significant negative impact on the environment and may
have an influence on areas outside the actual project area. A project classified as such requires an
AMDAL (ANDAL, RKL/RPL) study.
Category B project is one which affects the people or the environment to some extent but with a
smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.
Category C project has minimal effect on the people or environment and an environmental analysis
is not required. SPPL are used to handle any minor problem which may arise.
All the twenty one (21) packages require environmental impact investigations. There are a total of
fourty one (41) studies required, twenty (20) for environmental impact investigations and twenty
one (21) for social studies.
The twenty (20) environmental studies need the approval of the Environmental Agency (BLH) with
five (5) of the studies (AMDAL/EIA) to be approved by World Bank (WB).
While the twenty one (21) social studies (SLARAP and LARAP) require the approval of World Bank
prior to implementation.
As of end of this reporting period (July 2014), nineteen (19) environmental impact studies has been
approved by BLH, while three (3) of the five (5) studies that requires World Bank approval, Bank
already issued No Objection Letter (NOL). The remaining one (1) environmental impact studies (UKLUPL) for Packages No. 4 (Ipuh-Bantal) is currently under preparation.
For the social studies , twelve (12) of the twenty one (21) studies were already given No Objection
Letter from the World Bank (WB).
Details of sub-projects that require environmental and social safeguards and progress are shown in
Appendix E.
Presented below in a tabulated format is the current status of the environmental and social studies.
Works
Program
No of Investigations
No of
Packages
Approval by
BLH
AWP-1
4
11
AWP-2
9
17
AMDAL x 1
UKL&UPL x 2
SPPL x 4
Full LARAP x 4
Remarks
World Bank
1 (AMDAL) 1
UKL&UPL
4 (SPPL)
4
Full LARAP
4 UKL&UPL
1 Simple
Approved – NOL issued
by WB (LARAP and
AMDAL paket 1&17),
except for SPPL
1 (one) Study AMDAL
24
Works
Program
July 2014
No of Investigations
No of
Packages
Approval by
BLH
World Bank
4 AMDAL
LARAP;
3 Full LARAP
AMDAL Study x 4
UKL&UPL x 4
Simple LARAP x 1
Full LARAP x 8
AWP-3
8
13
Total
21
41
Full LARAP x 4
Simple LARAP x 4
AMDAL Study x 1=
Paket No.1 AWP 1
UKL/UPL x 5
Env=20,Soc=21
Remarks
for three packages.
Packages No.7, 12 and
14 /packages on AWP2
&AWP3.
1 (one) Study AMDAL
for two packages.
Packages No.11 & 16.
/packages on AWP2
&AWP3.
AMDAL OK =
paket No.1&
17 AWP1
5 UKL&UPL
1 Simple
LARAP;
3 Full LARAP
19
12
Approved – NOL issued
by WB include AMDAL
except for UKL/UPL
Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.
Appendix E shows the Progress of Environmental Safeguard Studies.
4.6.2 Environmental and Social Issues
This section outlines the activities of the Social Impact Specialist and the Environmental Specialist
during July 2014.
4.6.2.1
Environmental Issues
The CTC’s Environmentalist conducted training for RKPPL/CPEMP (Contract Program for
Environmental Management Plan) on July 7, 2014 in Bengkulu Province. Contractors of Packages No.
2 (Padang Sawah – Sp. Empat) and Package No. 3 (Manggopoh –Padang Sawah) prepared and
submitted RKPPL which are currently being reviewed by CTC/Subdit TLKJ.
Comments from CTC on RKPPL of Package 1 was forwarded to Contractor for revision.
1. Monitoring of Environmental Aspects During Construction
CTC provided monitoring forms to DSC for use in monitoring of environmental and social impacts.
These forms are to be used every month by the DSC Environmental Specialist.
CTC’s environmental staffs actively advises DSC on environmental monitoring, but DSC have not
directly carried out monitoring or to implement the Environmental and Social Analysis Management
Plan for WINRIP.
To date, only the DSC’s Site Engineer of Package 1 have regularly submitting the monthly
environmental mitigation reports. Site Engineers of Packages 2,3 and 4 have never submitted any
report.
25
July 2014
CTC issued letter to DSC on July 23, 2014 requiring DSC to submit the Reports at each end of the
month.
Environmental Monitoring Report for the month of July 2014 have not yet been submitted by DSC to
CTC.
2. Design Integration, Road Safety Aspects and Monitoring of Environmental Studies
Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Social Analysis Management
Plan/ESAMP) and paragraf 10.9 of the PMM requires ensuring that environmental management
aspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies and
environmental issues will be integrated in the design and to prepare environmental mitigation on
construction stage for contractor (Contractor Program for Executing Environmental Management
Plan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site of projects subject to
studies or issues, and ensure that the plans are being implemented. A schedule for these visits are
scheduled as the need arises.
4.6.2.2
Social Issues
1. Monitoring Report of the LARAP
Package No. 1
: Krui – Biha
Province
: Lampung
A. Previous Status :
 LARAP documents approved by World Bank on January 4, 2013
 Monitoring Report approved by World Bank on April 18, 2013
B. Pending Issues, Concern and Actions
a) Existing mosque is partially traversed due widening of the existing travelled way.
b) Due to resistance to partially demolished and rebuild the mosque, a new action plan
is proposed, where the road alignment centerline will be shifted to the other side.
c) Land acquisition is required on the other side of the road centerline alignment if the
new action plan push through.
C. Update during this reporting month of July 2014
a) On-going construction
b) No Update this period
Package No. 2
: Padang Sawah – Sp. Empat
Province
: Sumatera Barat
 Monitoring Report approved by World Bank on July 19, 2013
26
July 2014
 Additional LARAP documents approved by World Bank on July 21, 2014
a) Remaining twenty one (21) affected persons and twenty four (24) new PAPare not
yet compensated by the Local Government. Five (5) of the twenty one (21) affected
persons are residing along the proposed bridge site of Air Gadang Bridge.
b) Documents for compensation payments are being processed by the Local
Government.
c) Monitoring Report concerning the payments to the remaining affected persons still to
be prepared for submission to World Bank.
b) Compensation payments for fourty five (45) PAP are being resolved and under
preparation.
Package No. 3
: Manggopoh – Padang Sawah
Province
: Sumatera Barat
 Monitoring Report approved by World Bank on April 18, 2013
 CTC received proof of compensation payments for five (5) of the affected persons out of
the remaining fifteen (15) persons and Monitoring Report was submitted to World Bank
on February 28, 2014.
 CTC received proof of compensation payment for 8 of the affected persons out of the 10
remaining persons and 67 from 70 new PAP Monitoring Report submitted to World Bank
on June 19, 2014.
B. Pending Issues, Concerns and Actions
a) Documents for compensation payments for five (5) remaining identified PAP are
being processed by the Local Government.
b) Monitoring Report concerning compensation payments to the five (5) identified PAP
still to be prepared for submission to World Bank.
c) Proof (receipt) of compensation payments to the 3 PAP of the 67 compensated PAP
to be submitted to World Bank.
b) Processing of documents for the 5 remaining affected persons are under preparation
by the Local Government.
c) Monitoring Report for the 5 remaining affected persons is under preparation for
submission to World Bank..
27
July 2014
Package No. 4
: Ipuh – Bantal
Province
: Bengkulu
 LARAP documents approved by World Bank on December 10, 2012
 CTC received proof of payments for 157 affected persons out of the 227 Project Affected
Persons.
 Monitoring Report was submitted by PMU to World Bank on December 24, 2013
 World Bank transmitted their comments on the Monitoring Report to PMU on January 6,
2014.
 For the remaining 70 affected persons, Local Government settled their compensation
payments in January 2014 and February 2014.
 Monitoring Report for the compensation of the remaining 70 affected persons was
submitted by PMU to the World Bank on February 28, 2014.
 World Bank sent letter to PMU on March 5, 2014 informing that the Bank have no further
comment on the Monitoring Report.
a) No more pending issues and concerns.
b) No update this month
Package No. 5
: Sp. Rampa – Poriaha
Province
: Sumatera Utara
 Comments on LARAP documents by World Bank were transmitted to PMU on September
16, 2013
 On September 23, 2013 World Bank wrote letter to Director of Implementation Affairs
thru Satker/PPK to revise the LARAP documents in line with their comments.
 CTC in consultation with PMU prepared the revised LARAP documents and resubmitted it
on November 6, 2013.
 World Bank accepted the revised LARAP documents on November 12, 2013.
 On November 18, 2013 the Director of Planning issued a letter to the Director of
Implementation Affairs Region 1, that the LARAP documents can now be implemented in
the acquisition of Right of Ways and removal of construction obstructions.
a) PMU/CTC is awaiting the LARAP implementation Report from SATKER
a) No update this month
28
July 2014
Package No. 6
: Pasar Pedati - Kerkap
Province
: Bengkulu
 September 30, 2013, CTC received the LARAP documents from BBPJN III Palembang.
 After CTC’s review, PMU forwarded the documents to World Bank on November 13, 2013
requesting for No Objection Letter (NOL).
 Bank conducted their review and their comments were relayed to PMU thru letter on
November 20, 2013.
 On November 27, 2013, the World Bank sent letter to the Director of Planning to request
the Director of Implementation Affairs thru Satker/PPK to revise the LARAP documents by
incorporating their comments.
 PMU resubmitted to the World Bank on January 9, 2014 the revised LARAP documents and
was resubmitted again on May 21, 2014 due to some minor corrections.
a) LARAP’s implementation still to be implemented by SATKER.
b) Head of Satker in Bengkulu informed PMU thru letter that LARAP implementation
regarding land acquisition will be completed by the end of August 2014.
a) No update this month.
Package No. 7
: Indrapura - Tapan
Province
: Sumatera Barat
 CTC received the Draft Final LARAP documents from Balai II/P2JN on January 2014
 After CTC’s review of the documents, comments were transmitted in the form of a MEMO
DINAS to Balai II thru the Directorate of Implementation in Region I.
 CTC received the corrected/revised LARAP documents from BALAI II/P2JN on June 2014.
a) Corrected LARAP documents still to be submitted for final review prior to submission
to World Bank.
a) LARAP documents is on-going final review prior to submission to World Bank.
29
July 2014
Package No. 8
: Bts. Pariaman - Manggopoh
Province
: Sumatera Barat
 CTC received the Draft Final LARAP documents from Balai II Padang on August 1, 2013
 CTC reviewed the documents with comments transmitted to PMU on September 9, 2013
and PMU forwarded to P2JN/Local Consultants the CTC’s comments requesting the
documents for revision in line with CTC’s comments.
 Revised LARAP documents from P2JN Consultant resubmitted in June 2014.
 CTC received the corrected/revised LARAP documents from BALAI II/P2JN on June 2014
a) Revised LARAP document still to be submitted to World Bank for NOL.
a) LARAP documents is on-going final review prior to submission to the World bank.
Package No. 9
: Rantau Tijang – Kota Agung
Province
: Lampung
 LARAP documents are still to be prepared.
a) Still no issues and concerns.
a) Nothing to report this period.
Package No. 10 : Sp. Empat – Sp. Air Balam
Province
: Sumatera Barat
documents for revision in line with CTC’s comments
a) Revised LARAP document still to be submitted to World Bank for NOL
30
July 2014
Package No. 11 : Bantal - Mukomuko
Province
: Bengkulu
November 20, 2013.
 World Bank issued on May 30, 2014 a No Objection Letter (NOL) on the revised LARAP
documents for implementation.
a) Monitoring Reports of the LARAP’s implementation have to be prepared and
submitted for review and for submission to World Bank.
regarding land acquisition will be completed by the end of August 2014
a) No update this period.
Package No. 12 : Kambang - Indrapura
Province
: Sumatera Barat
documents for revision in line with CTC’s comments
a) Revised LARAP document still to be submitted to World Bank for NOL
31
July 2014
Package No. 13 : Sp. Rukis – Tj. Kemuning
Province
: Bengkulu
November 20, 2013.
 World Bank issued on May 30, 2014 a No Objection Letter (NOL) on the revised LARAP
Package No. 14 : Painan - Kambang
Province
: Sumatera Barat
 CTC received the Draft Final LARAP documents from Balai II/P2JN on January 2014.
a) Revised LARAP documents still to be submitted to World Bank for NOL.
a) No update during this period
32
July 2014
Package No. 15 : Sibolga – Bts. Tapsel
Province
: Sumatera Utara
 CTC received the Draft Final LARAP documents on September 30,2013 from Balai.
 PMU submitted the documents to World Bank on October 28, 2013 requesting further
review and acceptance.
 On October 28, 2013, World Bank returned to PMU the documents with comments to be
considered in finalizing the documents for resubmission.
 On October 31, 2013, PMU requested the Director of Implementation Affairs thru
Satker/PPK to address the World Bank comments
 Revised LARAP documents was resubmitted to World Bank on January 30, 2014
 World Bank approved the LARAP documents on February 6, 2014 for implementation in
acquiring Road Light of Ways and removal of obstruction.
 PPK/Satker and the Local Government started the preparation stage of land acquisition
a) LARAP implementation under preparation stage by SATKER/PPK.
Package No.16 : Seblat - Ipuh
Province
: Bengkulu
November 20, 2013.
 World Bank issued on May 30,2014 a No Objection Letter (NOL) on the revised LARAP
b) LARAP documents for this Package No.16 covers only land acquisition for the road
33
July 2014
link. If there are land acquisition for the bridge site, a separate LARAP documents
need to be prepared.
c) Head of Satker in Bengkulu informed PMU thru letter that LARAP implementation
a) No update this period.
Package No.17 : Sp. Gunung Kemala – Pg. Tampak
Province
: Lampung
 Comments on LARAP documents by the World Bank was forwarded to PMU on September
16, 2013
 World Bank issued letter on September 23, 2013 to the Director of Implementation Affairs
Region I thru Satker/PPK to incorporate their comments on the LARAP documents.
 CTC revised the LARAP documents taking into consideration all the Bank’s comments and
PMU resubmitted the documents to the World Bank on November 6, 2013
 World Bank approved the corrected documents on November 12, 2013
 Director of Planning issued letter on November 18, 2013 to the Director of
Implementation Affairs to inform that World Bank had already approved the LARAP
documents for implementation by the land acquisition committee.
a) LARAP implementation report is not yet submitted to PMU/CTC.
b) Actual measurements of land to be acquired and inventory of affected assets
(building, houses, plants and other obstructions) are under evaluation by Appraisal
Bidding Committee. Land acquisition is expected to be completed by the end of
December 2014
a) No update this month..
Package No.18 : Mukomuko – Bts. Sumbar
Province
: Bengkulu
 LARAP documents are still to be prepared
a) Still no issues and concerns
a) Still no update during this period.
34
July 2014
Package No.19 : Lais - Bintunan
Province
: Bengkulu
November 20, 2013.
 World Bank issued on May 30, 2014 No Objection Letter (NOL) on the revised LARAP
documents for implementation
regarding land acquisition will be completed by the end of August 2014.
Package No. 20 : Lubuk Alung - Sicincin
Province
: Sumatera Barat
 CTC received the Draft Final LARAP documents from Balai II/P2JN on
January 2014
a) Revised LARAP documents under preparation by SATKER for final review prior to
submission to World Bank.
35
July 2014
Package No. 21 : Lubuk Alung - Kurataji
Province
: Sumatera Barat
 CTC received the Draft Final LARAP documents from Balai II/P2JN on January 2014
a) Revised LARAP documents under preparation by SATKER for final review prior to
submission to World Bank.
4.7 Anti Corruption Issues
4.7.1 Anti‐Corruption Action Plan (ACAP)
ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main
components of involving the Community Representative Observers (CRO) in the bid opening and
Third Party Monitoring (TPM) during the construction supervision although modification was made
on the selection process of the CROs for SRIP. Within this plan there are four main pillars as
indicated separately below
a)
b)
c)
d)
Community Representative Observers (CRO)
Publication / Disclosure
Complaints Handling System (CHS)
Third Party Monitoring (TPM)
4.7.2 Community Representative Observers (CRO)
The Community Representative Observers, required to observe the actual bid opening, were
appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the
World Bank suggestion to request assistance from local universities.
CRO is the independent observer who is not related directly or indirectly to the Contractors,
Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of any
political party.
CROs selection procedures:
a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the
authority to the selection of the CRO to the Head of National Roads Implementation Agency
36
July 2014
(BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP), hereinafter
referred to as Head of Balai.
c.
Head of Balai invited CRO candidates from the local universities or colleges.
d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit Layanan
Pengadaan - ULP).
e. Elected CRO and substituted CRO must follow the one day training held by the PMU / CTC
WINRIP.
f.
Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting
and send an approval application letter of the CRO to Director of Planning DGH as the Chairman
of PMU.
g. Based on the report and a written request from the Head of Balai above, the Director of Planning
DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment
of CROs.
The duties and obligations of CRO are:
a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, Bids Submission
and Opening of Bids, and Announcement of Bids Winner) by invitation of the Procurement
Committee, and are required to sign the attendance list
b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be
appointed to attend these activities.
c. In discharging the Substituted CRO have the same responsibilities as elected CRO.
d. The CRO / Substitute CRO, after attending the Procurement activities, required to make a report
of his/her activities and submit them to the PMU and CC to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their
duties voluntarily and not demanding benefits of their works.
In the performance of its duties, the CROs receive transportation cost from their home / office to the
location of procurement meeting, and also he / she also receives per diem or Out Station Allowance
(OSA) and hotel accommodation if necessary to stay. CROs also got additional charged for their
reporting costs. The financing standards adjusted to the General Cost Standard (Standar Biaya
Umum) issued by the Ministry of Finance.
The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core
Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.
4.7.3 Publication / Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with
easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP
website. This ACAP section has been being designed to attain the best possible transparency of the
project.
Ministry of Public Work (MPW) will provide necessary information in the Project Implementation
37
July 2014
Plan (PIP), Project Management Manual (PMM) on its website, and in the bidding documents, such
as contact point for complaint (mail and e-mail address, phone, fax, text message). The contact will
also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings
to enhance accountability and project information sharing with civil society. The PMM will provide
guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project:
 Work Plan and Procurement Plan.
 Quarterly newsletter containing information on the list of contracts, implementation progress,
projects related activities, number, types and status of complaints in each location. The
newsletter will also be made available to civil society in hard copy and through electronic mailing
system.
 Mid-Term Review Report, promptly after completion of the mid-term review implementation
support is carried out in accordance with the loan agreement;
 All final audit reports (financial or otherwise, including qualified audit reports) prepared in
accordance with the loan agreement and all formal responses of the government in relation to
such reports. The publication should be done within one month after the report is accepted as
final.
 Contracts awarded with information on general scope of work (with location), value, and
summary information of the awarded firms/ contractors.
The practice in other projects
demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices
Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to
'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMU WINRIP supported
by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information
and data about WINRIP be inputted or uploaded on this site.
In the application of one of the components of ACAP, the public disclosure and transparency, it is
necessary to spread information and increase the capacity of all stakeholders involved in the
implementation of this WINRIP project, through a variety of relevant training. The trainings have
been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).
One of the major risks to effective project implementation and management derives from the
likelihood that project management staff does not have adequate training in or experience of the
management of large-scale projects.
4.7.4 Complaints Handling Mechanism (CHS)
The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of
“Complaints Handling System”. The Community Development Specialist and the Management
Information Specialist will play a crucial role in the set-up of the Complaints Handling System (CHS)
within PMU, in cooperation with the PMU officer(s) in charge of the Complaints Handling Unit (CHU).
CHS essentially has four main components as follows:
38
July 2014
 Data Entry.
All complaints were expected to be submitted through the WINRIP website but in fact, to
date, most complaints have been received by letter, either directly or indirectly, although a
few were sent by fax or email. However, to attain the best possible transparency of the
project, complaints submitted manually through letter, facsimile, telephone, e‐ mail or visit to
the Public Works regional offices will be entered in the WINRIP website by the CHS team of
CTC. The possibility of using the ‘short message service’ (SMS) from a cell phone for
complaints was considered and it was decided that all SMS messages, although not treated as
formal complaints, will be recorded as additional information.
 Complaint Registration.
Every submitted complaint is registered and stored into the CHS database, categorized, and
sent to the correlated expert for future consultation in order to formulate a response.
 Complaint Assessment.
The CHS Team assesses the urgency and complexity of all complaints. Simple complaints are
followed by the formulation of a response for PMU’s approval before uploading the formal
response into the WINRIP website. Complex complaints are followed by a thorough
investigation.
 Field Investigation and Analysis.
In the case of an investigation being required, the CHS team will make field visits and take
necessary action such as discussion with related institutions (Satker, Dinas, Supervision
Consultant, etc); invite the complainer; interview the contractor; etc. Findings will be used for
analysis to formulate a conclusion, solution, next action and any further decision.
4.7.5 Third Party Monitoring (TPM)
All WINRIP packages are designed to have external parties involved in conducting an independent
assessment of the project throughout construction. Project information is accessible through the
WINRIP website (under construction), project information booth which is normally maintained in the
PPK/Satker/Dinas office or, project announcement (billboard) at each site. ACAP requires a third
party, from outside the project, to independently monitor the progress of construction work of each
link and these personnel are provided by universities nearby each package.
It was decided that the best method of recruitment for TPM was through the universities closest to
each package and PMU mailed invitations asking them to express their interest in forming
independent monitoring teams of Third Party Monitors. This concept is based on the fact that
Universities/Technical Faculties have the engineers available for recruitment and Universities could
use this opportunity to be involved in public service. It is hoped that this concept will be more
effective and more efficient in getting legitimate, competent, independent Third Party Monitoring
(TPM).
39
July 2014
The duties of a TPM included:
a) Report to the PPK for his intended package and obtain copies of all drawings and contract
documentation.
b) Make at least three (3) separate visits to site, with each visit up to four (4) days long, and
ascertain that the works are being carried out in compliance with the drawings and
documentation.
c)
4.8
Prepare and submit a report for the PMU following each visit with their last report post PHO.
Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013, technical
design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been
implemented. After completing of technical design review, the report of RSA which is to identify
the road safety weaknesses in design during the design and actual construction and make
recommendations for realistic improvements, has been made in response to recommendation of
the links for betterment and their implementation under Annual Works Programs(AWP-2,3),
through site visiting, review of prepared drawing & report, had an official meeting with
stakeholder which is for Full design review and technical advisory. The CTC technical design
team(highway & road safety audit) shall compile all the road safety recommendations in the
Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be
disseminating in particular to the audited packages.
40
5
5.1
July 2014
FINANCIAL & MANAGEMENT INFORMATION SYSTEMS
Draw‐Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub‐section.
5.2
Disbursement
The total disbursement from the loan to the end of July 2014 was USD 6,470,288.99
equivalent to approximately 2.59% of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not
including the Special Account advance, is shown in Appendix C. The following table
summarizes the individual disbursements as calculated by CTC but retaining the total
disbursement from Client Connection at the end of July 2014.
Category
1
2
3
4
Description
Part 1 Betterment and
Capacity Expansion of
National Roads.
Part 2
Part 3
Development
Part 4
Risk Response
Loan Restructuring
Amount USD
Totals Disbursed to
End July in USD
% Disbursed
220,400,000.00
4,235,953.99
1.92
16,000,000.00
1,574,976.48
9.84
1,000,000.00
0
0
0
0
0
12,600,000.00
0
0
659,358.52
0
6,470,288.99
2.59
Unallocated
LN 8043 DAA
Original Loan
Amount
250,000,000.00
5.3. Management Information System
5.3.1. General Overview
The Management Information System tasks include the following below:
1) Information System
a. Develop and manage a File Storage as database system to store soft copy
documents into the server.
b. Establish a Document Management System (DMS) to provide:
 Letter Database System, used to record all information of incoming and
outgoing letter.
 Document Library System, used to record all information of hard copy
documents then store it into library shelves.
c. Create and maintain a WINRIP official website.
41
July 2014
d. Develop and update a Geographic Information System (GIS) of spatial and roads
information that overlay into Google Maps.
e. Develop and manage a Financial Management Information System (FMIS), the
web based application to monitoring the financial report and the physical
progress report.
f.
Provide a Complaint Handling System (CHS), used and support the ACAP
activities to accommodate complaints from the public.
2) Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month.
b. Uploading documents into a file storage server.
3) Technical and Computer Troubleshooting
a. Setting up and manage cable network of local area network and internet
connection.
b. Setting up and manage hardware problem of the computer, printer, copier and
phone.
c. Software installation and cleaning up of computer virus.
5.3.2. Database
Typical Workflow of
Database Management
Incoming and
Outgoing Data
Administrator
Hard Copy
Stored
Shelves
Soft File
Saved
File Storage
Server
Data
Information
Inputted
Database
Application
A typical workflow in management of incoming and outgoing data is divided into 3 types
of data handling, below:
1. Hardcopy, the document is stored in a rack.
2. Soft files, saved in the File Storage Server.
3. Data information, inputted in database applications.
For further handling that needs to be made an integrated database management system
so that all data can be stored properly. The database system has been prepared to
store all of WINRIP project information in a systematic, easily traceable, maintainable,
and manageable format as outlined below with the following systems:
42
July 2014
a. File Storage Server, used to stored all files of reports and other documents. Please
check the URL address http://storage.winrip-ibrd.com.
b. Letter Database System, used to record all information of incoming and outgoing
letter.
c. Document Library System, used to record all information of hard copy documents
then store it into library shelves.
43
6
July 2014
PROJECT PERFORMANCE
6.1
World Bank and GOI Compliance
6.1.1
World Bank Missions
No World Bank implementation mission this period.
6.1.2
Agreed Key Actions and Mission Plans During Recent World Bank Visit
A project review meeting took place on July 16, 2014 in the Bina Marga office. The meeting was
chaired by Mr. Agusta Sinulingga, the head of PMU WINRIP, and was attended by some
representatives of PMU, CTC’s Team, and the Bank’s Team.
It was understood that Bina Marga will propose another two packages to replace package #9 and
package #18. The candidates of the replacement are in North Sumatera Province. PMU will visit the
site in North Sumatera in July 2014 and report to Bank on the condition of the replacement
candidates.
A list of the key actions to be monitored during the next progress review meeting is listed below.
No.
Action
By Whom
Status and Target dates
1
Project reviews
DGH and
Bank
August 2014
2
Review revised version of the ToR for Capacity
Enhancement on Disaster Risk Mitigation and
translate into English
PMU and
CTC /
Will be a meeting between TLKJ
and WB on July 23, 2014
Complete and send to the Bank:
3
- AMDAL for packages 7, 11, 12, 14, 16 and UKLUPL package 13
Complete and send to the Bank UKL & UPL for
4
package 4
Submit LARAP documents for packages 7, 8, 10
5
and 12 for Bank review
Submit to the Bank the LARAP monitoring
6
report for package 2
7
8
reports for packages 6, 11 and 19
CTC
CTC
DGH
PMU
PMU
PMU
 11, 16, 13 have been sent
formally to Bank – need NOL
from WB
 7, 12, 14 have been sent
informally to Bank – need
comment
 Will be submitted from Balai to
PMU in August, 2014
 Will be submitted to Bank on
September 2014
 8, 10 submitted in End of July,
2014
 7, 12 will be submitted in end of
August
Will be submitted on August, 2014
Will be submitted on August 2014
Will be submitted on December
2014
44
No.
July 2014
Action
By Whom
report for packages 13 and 15
9
Submit to the Bank the LARAP for packages 14,
20 and 21
PMU
Will be submitted on October 2014
10
report for package 17
PMU
Will be submitted on September
2014
11
Complete NCB standard bidding documents
after based on the discussion with the Bank on
June 11
MPW
(Bintek
and
Pusdata)
and Bank
Bank will send comments on July
22, 2014
12
BD for Package 17 was issued to the
prequalified bidder.
PMU
The deadline of bid submission is
on August 15, 2014
13
Submit to the Bank the revised AER for package
5
PMU
NOL has been sent
14
Submit to the Bank the revised AER for
packages 11 and 13
PMU
NOL has been sent
15
Submit bidding document for package 11 and
13 to the Bank
PMU
Comment from Bank to the
informal submission will be sent on
July 21, 2014. BD for package 11
and 13 will be submitted formally
to the Bank on July 22, 2014
16
Accelerate Engineering Estimate approval for
package 15 and submit the respective bidding
document to the Bank
PMU
SBD #15 will be sent to bank on
July 22/2014
17
Update procurement plan and submit to the
Bank for its prior review
PMU
Will be submitted to Bank on July
21, 2014
18
Submit to the Bank the auditing report of the
2012 and 2013 financial statements
PMU
Has been sent to Bank
19
Submit to the Bank the revised PMM, including
the web application and the revised Complaint
Handling Mechanism
PMU
The revised PMM will be
submitted on August 15, 2014.
CHM is available online at WINRIP
website
Finalize ToR for technical and financial audit
and submit proposal to DFAT for funding
DGH
(team
leader for
EINRIP)
and Bank
A meeting will be scheduled in the
middle of August
20
Will
21
22
Make sure that adequate budgets for LARAP
implementation are allocated in 2015 for
packages 14, 16, 20 and 21
DGH
Submit additional LARAPs for packages #2
Padang Sawah – Simpang Empat (see Annex 5)
DGH
be
checked
to
Local
Government of West Sumatera
and Balai III for #16
Submitted to Bank on July 16, 2014
45
July 2014
No.
Action
23
DSC to inform the PMU and the Bank about the
deadlines for engineering design and
review/approval of slope protection design
completion and the nomination of the chief
inspector for package 4
DSC
Will be discussed with new TL of
DSC and will report to Bank
promptly (Early August, 2014)
24
Organize training on anti-corruption for the
TPM team and CRO
CTC
Done
25
Carry out environment and social management
training for DSC field engineers/staff of
contractors
CTC
Done
26
Finalize the information exchange protocols
from SIPP Terpadu to the WINRIP Project Portal
DGH
Done
6.1.3
By Whom
Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the
project’s performance in achieving its stated development objectives. These KPIs are provided in the
World Bank’s Project Appraisal Document (PAD), together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC is concentrating on the establishment of precise definitions, calculation methods and data
collection procedures to monitor the KPIs.
6.2
Implementation Support Components
6.2.1
Core Team Consultant (CTC)
The CTC is responsible to provide support to the PMU and DGH in the management of the Project,
based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and
Supervision Consultants (DSC), implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training
program to support project management and implementation.
The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH
and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
The main CTC activities during July 2014 are as follows:

Continue assistance to PMU as and when required.
46
July 2014

Prepare and submit Monthly Progress Report for July 2014

Finalization of International Competitive Bidding documents for Package No. 11, 5 and 13

Monitoring LARAP implementation

Meeting with World Bank and PMU to update Agreed Key Actions and Mission Plans

Prepared training schedule for the training in Bengkulu

Prepared material handouts for training in Bengkulu

Monitoring of financial status and disbursements

Conducted technical design review of DED safety audit for one (1) sub-project

Prepared issued letters to PMU and DSC

Conducted weekly CTC coordination meetings

Prepared and Finalized draft PMM

Prepared PMM dissemination

Meeting with Monitoring Team of WINRIP Steering Committee.

Conducted training on Work Plan for Environmental Management and Monitoring (RKPPL) and
Third Party Monitoring (TPM) in Bengkulu on July 7 and 8, 2014

Conducted preliminary and reconnaissance surveys of three (3) candidate road links in North
Sumatera for replacement of originally listed sub-projects in the WINRIP Program

Attended Pre-Bid Conference for Package No. 17 and participate in the Site Visit.
6.2.2
Design and Supervision Consultant (DSC)
The Design and Supervision Consultant (DSC) will be responsible for design of WP 2 and WP 3 civil
management, and support for financial and progress monitoring and reporting.
The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II),
and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II) of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3
Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environment/risk
mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
47
July 2014
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs
for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be three (3) consultant services for:

Capacity Building of Disaster Risks Reduction

Capacity Building for Environmental Management

Capacity Building for Road Safety
Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of
Environment and Road Safety outlining the proposed scope activities for the component.
During preparation of this Report, the procurement for consultants under this component has not
yet been started. Preparation for the procurement would be coordinated by the PMU, the DGH
Procurement Team and the CTC.
6.3
TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were
prepared and done during previous month (June 2014) summarized below:

Assisting PMU in preparing and conducting the Workshop for Finalization of PMM
Updating at the Fave Hotel Bogor on 12 – 14 June 2014, and continuing the
correction/modification during the days afterwards.

Assisting in preparing the socialization of updated PMM that was scheduled to be held in
Batam during the last week of June 2014.

Preparing two (2) types of urgently required provisioning training courses listed as two key actions in
the Aide Memoire of the recent World Bank Mission, i.e: RKPPL Training and TPM Training, that
should be immediately held by CTC in Padang, Lampung, and Bengkulu.

Conducting the RKPPL Training and TPM Training in Lampung on 5 – 6 June 2014, and in Padang on
18 – 19 June 2014. The implementation of those two courses in Bengkulu had to be postponed to
second week of July 2014, because the last week of June had been scheduled for implementing the
PMM Socialization Workshop in Batam (that was then delayed until now).
It should be noted that the Amendment No. 2 to Contract NO. 06-20/CTC/TA/LN/ 8043/1112, has
stipulated the assignment of Training Specialist and Assistant Training Specialist as intermittent.
One of the intermission has actually taken place from the beginning of fasting month
Ramadhan to some days after Idul Fitri or from 1st July 2014 to 14th August 2014. However,
complying with the Aide Memoire of the World Bank Mission, that urged CTC to complete the
implementation of RKPPL Training and TPM Training immediately, both Training Staff then
48
July 2014
continued working for preparing and carrying out both training courses as a combined event in
two continuous days in Bengkulu., from 7th July to 8th July 2014. Afterwards, they have
intermitted during the rest of the intermittent period, from 15 th July 2014 to 14th August 2014
(one month).
The work during the first-half of this reporting month was then focused on the following
activities:
6.3.1 Updating the Project Management Manual (PMM)
 Continuing to assist the actions of perfecting some chapters of PMM based on some
additional suggestions from the respective PMU Officials and resource persons, that
still be required for the document to be ready for socialization/dissemination.
 Assisting in preparing the implementation of Socialization Workshop of PMM, while
awaiting the PMU would determine the day/date.
6.3.2
Annual Training Program

Preparing the third implementation of RKPPL Training and TPM Training in
Bengkulu which had been postponed last month.

Conducting the RKPPL & TPM Trainings in Bengkulu on 7-8 July 2014, at the
meeting room of Satker PJN I Bangkulu, Jln. Ir. Rustandi Sugianto Km 12 + 225
Pulau Baai, Bengkulu. It was attended by 11 (eleven) participants and 3 (three)
observers. The three observers were Consultants Team members of the BBPJN III
Palembang who were preparing UKL/UPL survey at Mukomuko.

The 11 participants consisted of Contractors staff, DSC/Field Supervision Team staff,
related Satker staff, PPK, BBPJN staff, and TPM team members:
N
o
1
2
3
4
5
6
Groups of Participants
Contractors for Package 04 (Ipuh – Bantal)
Consultant (DSC, Field Supervision Team)
Satker PJN Regional I Bengkulu
PPK 01
BBPJN III Palembang
TPM Team (Univ. Bengkulu / UNIB)
Total
Invite Attendin
Remarks
d
g
2
1
*)
2
2
**)
1
3
1
1
1
1
3
3
10
11
Notes : *) : PT Daya Mulia Turangga (DMT) : Site Manager
**) : PT Yodya Karya: Quality Engineer; and Ass. Environmental
Specialist from the Regional Project Management Consultant
(RPMC), BBPJN III Palembang
49

July 2014
The Professional Staffs of CTC facilitated this two trainings, i.e: Mrs. Leti Hermawati
(Environmental Specialist), Mr. Yakobus (Community Development Officer), Mr. Sony
Thamrin (Information Management Specialist), Mr. Lebiyartono (Highway Engineer).

The course contents were as follows:

RKPPL Training:
o
Introduction to Standard Impacts of roads construction works;
o
Standard Environmental Clauses (SEC);
o
Work Plan for Environmental Management & Monitoring (RKPPL);
o
Preparing Strip Map and Integrating the Environmental Consideration to the
Design;
o
Environmental Monitoring during the Execution of Construction Works.
 TPM Training :
 Anti-Corruption Action Plan (ACAP), including socialization of Complaint Handling
System (CHS) and Financial Management Information System (FMIS);
 TPM Scope of Monitoring;
 Reporting and Financial Accountability of TPM;
 Monitoring Technical Works of Road& Bridge Construction;
 Monitoring of Environmental Management during Construction Works.

Although it was during fasting month, the learning process of the two courses run
well through lecturing, questioning, and some examples. The participants were
enthusiastically involved themselves in some discussions of some issues actually
related to the project, e.g: careful handling of disclosure to prevent from arousing
suspicion. Some comments, questions, or suggestions from the participants could
be summarized as follows:

Mr. Hardiansyah (member of TPM Team) asked about the availability of
special uniform (e.g: boot, jacket, cap) and special forms or questionnaires to
be used , since they have probably to visit dusty/muddy field and interview
many peoples. The Facilitator answered, that for environmental monitoring
they could use the existing monitoring forms. The Facilitator would suggest
the PMU to arrange this with the contractor for possibly lending such facilities.

Mr.Zulkarnain (Ass. of Programming, Satker) suggested that it would be better
if three TPM members would go to the field by turns, not going together as a
group, since the number of days allocated for their duty travel would be
limited (12 days for 3 persons).
50

July 2014
Mr. Tedy (Quality Engineer) suggested that the TPM monitoring report should
be factual, not just opinion. Facilitator: Yes, its contents should be facts,
supported by data, pictures or photos as necessary.

It was also suggested that non-conformity report should be followed up with
seeking the solution and applying sanction properly.

Expression of participants’ feedback could be summarized that all of them thought
that this course is really needed, beneficial, understandable. Ninety percent (90%)
said that what have been discussed could be applied, but 10% said it would rather
difficult to apply. About the duration, 60% said the duration is quite enough, but 40%
said it is too short.
6.3.3
Progress Complied with Key Actions of the Aide Memoire:

Both the RKPPL Training and the TPM Training were delivered 3 times
respectively in 3 different locations: Lampung, Padang and Bengkulu (completely
done).
6.3.4
Activities Plan for next month (August 2014)

Continuing to assist PMU in the actions of perfecting the PMM document to be
ready for socialization/dissemination.

Assisting the PMU in preparing and carrying out the Updated PMM Socialization
Workshop, in the hope of being conducted during the month of August 2014.
6.4
Anti‐Corruption Issues
6.4.1
Anti-Corruption Action Plan (ACAP)
The main duty of the Community Development Officer are implementation of Anti-Corruption
Measures and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their
effectiveness based on the Anti-Corruption Action Plan (ACAP) agreed between the World Bank and
the DGH.
The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids
submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurement/selection process.
51

July 2014
Establishment of a Third Party Monitoring (TPM) mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This mechanism
will include regular sharing of information with the media.

Establishment and Management of a Complaints Handling Mechanism (CHM), which includes
maintaining project complaint log and filing to monitor status of follow-up of each complaint.
This mechanism will include provision for follow up investigations of substantial complaints by
the Inspectorate General of Ministry of Public Works or third party audit to ensure
independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act proactive in resolving issues when such a matter arises. The Community Development Specialist has
a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit (CHU) for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work (MPW) will provide
necessary information in the Project Implementation Plan (PIP), Project Management Manual
(PMM) on their website, and in the bidding documents, such as contact point for complaint (mail
and e-mail address, phone, fax, text message). The contact will also include the Bank’s Fraud and
Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability
and project information sharing with civil society. The PMM will provide guidelines on disclosure
of information related to the project. MPW official website will display critical information on
WINRIP to enhance both internal and external monitoring of the project
6.4.2
Community Representative Observers (CRO)
The Anti-Corruption Action Plan (ACAP) activities on Community Representative Observers (CROs),
was adjusted and supported the progress of procurement activities.
The activity on the Community Representative Observers (CROs) during July 2014 was carried out
the selection of CRO for Package 17: Simpang Gunung Kemala – Pugung Tampak, Lampung Province
on July 17, 2014. The CRO selection was held in office of PIU National Road Implementation Region II
(Satker PJN II) Province of Lampung, Jalan Wolter Monginsidi No. 220 B, Bandar Lampung. The
Selection meeting was chaired by the Head Division of Testing and Equipment as representing the
Head of the National Road Implementing Agency (BBPJN) Region III Palembang, attended by the
whole team of Procurement Committee of Lampung Province; representatives of the PIUs of
National Road Implementation Region II Lampung province and representatives of the PPK 08
Lampung province, as well as Community Development Officer of CTC WINRIP.
The CROs candidates came from State University of Lampung (UNILA) and the elected CROs for
Package 17: Simpang Gunung Kemala – Pugung Tampak, Lampung province are as follows:
1. Mr. Ir. Yohanes Martono Hadi, MT as the Main CRO, and
2. Mr. Ofik Taufik Purwadi, ST, MT as the Substitute CRO.
After the selection of CRO, continued by the preparatory training for the elected CRO. The training
was carried out by Community Development Officer of CTC WINRIP as the Facilitator. The Subject
matters of the training were as follow:
52
-
July 2014
Overview of the WINRIP project.
An-Corruption Action Plan (ACAP) in the Implementation of WINRIP
Scope of Duties of the CROs on the Procurement Process.
CRO’s Report and financing.
The activities progress of Community Representative Observers (CROs) from January 2013 until July
2014, as shown in Appendix H1.
6.4.3
Third Party Monitoring (TPM)
The ACAP activities were done during July 2014, are:
 Delivery of preparatory training for selected TPM teams for package 04: Ipuh – Bantal was held in
Bengkulu on 7 - 8 July 2014 at the office of Satker PJN I Bengkulu, Jl. Ir. Rustandi Sugianto KM.
12+225 Pulau Baai Bengkulu. The training was attended by 11 (eleven) participants, came from:
-
TPM Package 04: Ipuh – Bantal
Satker
PJN I Bengkulu Province
PPK 01 Bengkulu Province
Balai BPJN III Palembang
Contractor for
Package 04: Ipuh – Bantal
DSC WINRIP (Field Team for Bengkulu Province)
:3
:3
:1
:2
: 1 (Site Manager)
: 1 (Quality Engineer)
The Objectives of this training is to provide the basic information necessary to support the
implementation of the project, so that the TPM personnel can implement monitoring in
accordance with the provisions and procedures prescribed. After completion of the training,
participants are expected to:
-
Explaining about ACAP and its implementation;
Describe the scope of monitoring by the TPM;
Describe the monitoring of the construction works;
Describe the monitoring of environmental management.
Describe provisions on reporting and financial accountability are necessary.
The main target group is the TPM team members, as well as of other elements related to the
construction project, namely Satker/PIU Implementation of National Road; PPK related package;
DSC Consultant (Field Supervision Team); and National Road Implementation Agency (Balai
/BBPJN).
The training contents include:
-
Anti-Corruption Action Plan - ACAP (from PMM Chapter. 11);
The scope of TPM responsibility;
Monitoring on management of the contract implementation;
Monitoring on implementation of the roads technical construction;
Monitoring the implementation of environmental management.
Reporting and Financial Accountability;
53
July 2014
The Facilitators who delivered the Training were from the Core Team Consultant (CTC) ; Mr.
Yakobus (Comm. Dev’t Officer), Mr. Sony Thamrin (MIS Spec.) and Mr. Lebiyartono (Highway
Engineer Specialist).
The Progress of Third Party Monitoring (TPM) Activities from April 2013 up to July 2014 and the
works plan is shown in Appendix H2.
6.4.4
Complaint Handling System (CHS)
The Community Development Officer with collaboration with MIS Specialist has developed a
software application of Complaint Handling System (CHS) in integrated to website of WINRIP
http://www.winrip-ibrd.com.
In the implementation of Complaint Handling System (CHS) essentially there are four main
components as follows:

Data Entry.

Complaint Registration.

Complaint Assessment.

Field Clarification and Analysis.

Problem Solving and taking the Decision
The final draft of Complaint Handling System (the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site) has ready to be operated.
However these applications still continue to be refined by considering input from various parties.
The Efforts in order to improve the CHS application was continued to discussion with the SubDirectorate of Information and Communication, Directorate of Planning to receive the input from
them.
The CHS team has been monitored and noted the public complaints via SiPP website and WINRIP
website, but until now have no complaint about the WINRIP programs.
The CHS Activities is shown in Appendix H3.
6.4.5. Publication / Disclosures
Publication and disclosure is an attempt to increase transparency of information to the public, so
the public can easily to access information about the project WINRIP. Some components of
publication and disclosures are as follows: a) announcing the information about the project through
newspapers, and dissemination of leaflets, b) installation of the project information boards, c) the
provision of space / project information booth, d) providing important information that can only be
accessed by public with submitted an officially applications to the authorities, and e) the provision
of information in the website which can be accessed via the internet.
Information provision / dissemination about the Public Disclosures and Transparencies has been
54
July 2014
done by the preparatory training of TPM for Packages 01, 02, 03 and 04, and will be done by the
WINRIP regularly training likes: Project Management Manual (PMM), Procurement training, Interim
Financial Report (IFR) and other relevant trainings. Another way is to inputting the information/data
or to upload the articles into the website of WINRIP.
One activity of these matters was done by updating the PMM materials that was held in Bogor on
June 12 – 14, 2014 and continued in July 2014.
The Works Activities for Publication / Disclosure is shown in Appendix H4.
6.4.6. Action Plan for Next Months
The Activities plan for future months (August of 2014), in order of priority are as follows:
1. Continued to improvement the CHS with coordinated with Sub Directorate of Information and
Communication, Directorate of Planning DGH on the subject Integrated Project Monitoring
System/ Sistem Pemantauan Proyek Terpadu (SiPP), including completion process of suggestions
and complaints from the public.
2. Provision Decree of the Director of Planning, Directorate General of Highways concerning
Establishment of Community Representative Observer (CROs) for Packages 17: Simpang
Gungung Kemala – Pugung Tampak, that has been elected on July 17, 2014.
3. Provision Decree of the Director of Planning, Directorate General of Highways concerning
Establishment of Third Party Monitoring for four packages 01, 02, 03 and 04 of AWP-1 WINRIP.
4. Preparing Letter of Employment Agreement between the TPM of four packages of AWP-1 with
CTC WINRIP on behalf of PMU WINRIP.
5. Inputting or upload the data, documents and reports of ACAP into the website.
6. Disseminate of Anti-Corruption Action Plan to all stakeholders who associated with the WINRIP
project through the PMM training.
7. Conducting socialization of CRO selection for the packages that will immediately be conducted
the procurement of construction services, especially for Procurement Committee of North
Sumatra province (Balai BPJN I Medan), for Package 05: Simpang Rampa - Poriaha and Package
15: Sibolga – Batas Tapanuli selatan.
8. Selection of CROs for the packages that will immediately be conducted the procurement of
construction services especially for Package 11: Bantal – Mukomuko, Package 13: Simpang Rukis
– Tanjung Kemuning and Package 05: Simpang Rampa - Poriaha.
55
6.5
July 2014
Road Safety Audit
6.5.1 Activities During This Month (July 2014)
There are two activities during this month, i.e:
1. Desk study for Road Safety Audit at detailed design stage for Package # 16 Seblat – Ipuh,
2. Site Visit to Sibolga for preliminary and reconnaissance survey of the new package replacement
road. The two roads that have been visited are : (i) Sibolga – Padang Sidempuan, and ; (ii) Sibolga –
Barus. The two road that has to be replaced are : (i) Package # 18 Mukomuko – Batas Sumbar, and;
(ii) Package #9 Rantau Tijang – Kota Agung.
6.5.2
Current status of the project for technical field as of July 2014.
The Details of Progress of Technical Design Review and Road Safety Audit as of the end of July 2014
is as shown in the tabulated format and included as Appendix B.
Technical Design Review & Road Safety Audit Report Status
Group
AWP
-2
AWP
-3
Pack
Name of Sub-project
No.
Technical Design Review & Road Safety Audit
Post
-Review
Site
Visting
Full
-Review
Technical
Report
Road Safety Audit
Report
By BINTEK
Submitted to
PMU
5
Sp.Rampa – Poriaha
(Link No.015.xx)
completed completed completed
completed
-
Final Technical Report is resubmitted
on 17th September 2013
6
PS.Pedati - Kerkap
(Link No.010.0)
completed
-
Final Technical Report is submitted
7
Indrapura – Tapan
(Link No.019.0)
(By DSC)
(By DSC
(By DSC
Technical
Advisory
 Final
Technical
Advisory
is
Reviewed and
submitted on 5th February 2013
prepared by Sub
 Final RSA Report is submitted on
Directorate of EA& RS
May 2014
8
Bts.Pariaman –
Manggopoh
(Link No.024.0)
(By DSC
(By DSC
(By DSC
Technical
Advisory
 Final
Technical
Advisory
is
Reviewed and
prepared by Sub
May 2014
9
Rantau Tijang – Kota
Agung
(Link No.026.1)
(By DSC
(By DSC
(By DSC
-
10
Sp.Empat – Sp. Air
Balam
(Link No.034.1)
(By DSC
(By DSC
(By DSC
Technical
Advisory
11
Bantal - Mukomuko
(Link No.015.2)
12
(Link No.017.2)
13
SP.Rukis - TJ.Kemuning
(Link No.006.0)
(By DSC
(By DSC
(By DSC
completed
Technical
Advisory
-
-
 Final
Technical
Advisory
is
Reviewed and
prepared by Sub
May 2014
-
on 16th August 2013
 Final
Technical
Advisory
is
Reviewed and
prepared by Sub  Final RSA Report is submitted on
Directorate of EA& RS May 2014
completed
-
on 16th August 2013
Technical
Advisory
-
Final Technical Advisory is submitted
on 28 May 2014
completed
-
14
Painan – Kambang
(Link No.017.1)
15
Sibolga – Bts TapSel
(Link No.016.1)
16
Seblat – Ipuh
(Link No.010.0)
(By DSC
(By DSC
(By DSC
Technical
Advisory
-
DSC resubmitted to CTC Drawings on
June 25, 2014 for further review.
17
Sp.Gng Kemala–
Pg.Tampak
(Link No.061.1)
PPC-TA
WINRIP
PPC-TA
WINRIP
PPC-TA
WINRIP
-
-
-
(By DSC
(By DSC
(By DSC
56
Group
Pack
Name of Sub-project
No.
July 2014
Technical Design Review & Road Safety Audit
Road Safety Audit
Report
By BINTEK
Submitted to
PMU
Post
-Review
Site
Visting
Full
-Review
Technical
Report
(By DSC
(By DSC
(By DSC
-
-
-
completed
-
18
Mukomuko –
Bts.Sumbar
(Link No.015.3)
19
Lais - Bintuan
(Link No.009.1)
20
(Link No.009.1)
(By DSC
(By DSC
(By DSC
Technical
Advisory
-
on 23 May 2014
21
Lubuk Alung – Kuraitaji
(Link No.009.1)
(By DSC
(By DSC
(By DSC
Technical
Advisory
-
on 23 May 2014
6.6
Environmental and Social Impact Issues
6.6.1
Package No.01: Krui – Biha
Social Issues:
 Existing mosque is partially traversed due widening of the existing travelledway.
 Due to resistance to partially demolished and rebuild the mosque, a new action plan is proposed,
where the road alignment centerline will be shifted to the other side.
 Land acquisition is required on the other side of the road centerline alignment if the new action
plan push through.
Environmental Issues:
 CTC have reviewed and gave comments on RKPPL that was submitted by the Contractor.
Contractor still to resubmitted the revised RKPPL.
 CTC to check if the DSC and Contractor implement the requirements and recommendations in the
AMDAL on the site and incorporated in the design. CTC is waiting for the submission of AMDAL
drawings recommendations from DSC/Contractors.
6.6.2
Package No.02: Padang Sawah – Simpang Empat
Social Issues:
 Remaining twenty one (21) affected persons and twenty four (24) new PAP are not yet
compensated by the Local Government. Five (5) of the twenty one (21) affected persons are
residing along the proposed bridge site of Air Gadang Bridge.
 Documents for compensation payments are being processed by the Local Government.
 Monitoring Report concerning the payments to the remaining affected peoples still to be
prepared for submission to World Bank.
 RKPPL submitted by Contractor under review by CTC/Subdit TLKJ.
 CTC need to check the recommendation UKL&UPL (bridge) in the field for clearance of
environmental issues which have to be integrated in to the design.
57
6.6.3
July 2014
Package No.03: Manggopoh – Padang Sawah
Social Issues:
 Documents for compensation payments for the remaining five (5) affected persons processed
and resolve by the Local Government.
 Monitoring Report concerning compensation payments to the five (5) remaining affected persons
still to be prepared for submission to World Bank.
 RKPPL submitted by Contractor under review by CTC/Subdit TLKJ.
6.6.4
Package No.04: Ipuh – Bantal
Social Issues:
 No more issue and concern
 CTC carried out training of RKPPL for DSC and Contractor staff on July 7, 2014.
 CTC to assist the BALAI locally hired consultant to decide the sampling locations and
environmental mitigation of project. The locally hired consultant have already conducted
sampling on July 7 to 11, 2014 and UKL and UPL reports are under preparation for submission.
6.6.5
Package No.05: Sp. Rampa – Poriaha
Social Issues:
 PMU/CTC is awaiting the LARAP implementation Report
 CTC need to check the recommendations of UKL&UPL in the field for clearance of environmental
issues which will be integrated in to the design.
6.6.6
Package No.06: Psr.Pedati – Kerkap
Social Issues:
 Monitoring Reports of the LARAP’s implementation have to be prepared and submitted for
review and for submission to World Bank.
6.6.7
Package No.07: Indrapura – Tapan
Social Issues:
 Corrected LARAP documents still to be submitted for final review prior to submission to World
Bank.
58
July 2014
 CTC need to check the recommendation of AMDAL in the field for clearance of environmental
 CTC informally submitted to the World Bank the AMDAL documents from the Subdit TLKJ/AMDAL
local consultant hired by BALAI.
6.6.8
Package No.08: Bts Kota Pariaman – Manggopoh
Social Issues:
Bank for NOL.
 CTC need to check the recommendations of AMDAL in the field for clearance of environmental
6.6.9
Package No.09: Rantau Tijang – Kota Agung
Social Issues:
 Still no issues and concerns.
6.6.10
Package No.10: Sp. Empat – Air Balam
Social Issues:
Bank for NOL.
6.6.11
Package No.11: Bantal - Mukomuko
Social Issues:
59
6.6.12
July 2014
Package No12: Kambang – Indrapura
Social Issues:
Bank for NOL
 CTC need tocheck the recommendations of AMDAL in the field for clearance of environmental
issues which integrated in to the design.
 CTC had submitted informally to the World Bank on June 30, 2014 AMDAL Doc from the Subdit
TLKJ /AMDAL Consultant.
6.6.13
Package No.13: Sp. Rukis – Tj. Kemuning
Social Issues:
6.6.14
Package No.14: Painan – Kambang
Social Issues:
 Corrected LARAP documents still to be submitted to World Bank for NOL.
 CTC had submitted informally to the World Bank on June 30, 2014 AMDAL Doc from the Subdit
TLKJ /AMDAL Consultant
6.6.15
Package No.15: Sibolga – Bts. Tapsel
Social Issues:
 LARAP implementation Monitoring Report from Satker/PPK still to be submitted to PMU/CTC for
6.6.16
Package No.16: Sebelat – Ipuh
Social Issues:
60
July 2014
 LARAP documents for this Package No.16 covers only land acquisition for the road link. If there
are land acquisition for the bridge site, a separate LARAP documents to need be prepared.
6.6.17
Package No.17: SP. Gunung Kemala – Pg. Tampak
Social Issues:
 LARAP implementation report is not yet submitted to PMU/CTC.
 CTC need to check the recommendations of AMDAL & UKL&UPL in the field for clearance of
environmental issues which will be integrated in to the design.
6.6.18
Package No.18: Mukomuko – Bts. Sumbar
Social Issues:
 Still no issues and concerns
6.6.19
Package No.19: Lais - Bintunan
Social Issues:
Environmental Issues: CTC need to check the recommendations of UKL&UPL in the field for clearance of environmental
6.6.20 Package No.20: Lubuk Alung – Sicincin
Social Issues:
Bank.
61
6.6.21
July 2014
Package No.21: Lubuk Alung – Kuraitaji
Social Issues:
Bank.
issues which will be integrated in to the design..
6.7. Management Information System
In July 2014, we continued to developing of the FMIS application. The programming modules
that have been finished are as follows:





Project Data
Financial and Physical Progress
Progress Summary
History of Financial and Physical Progress
User
And the programming modules that not yet finished are as follows:
 Consultant Services
 Reports
To access the FMIS application, please click on the URL:
http://fmis.winrip-ibrd.com/admin
Username: admin
Password: admin
And in this month we also continued to socialization of the CHS (Complaint Handling System)
application according to the TPM (Third Party Monitoring) training for the ACAP (AntiCorruption Action Plan) activities.
6.7.1 Financial Management Information System (FMIS)
1) Background
In the terms of reference (TOR) of CTC-WINRIP of Key Task Area 2 on Preparation of
application FMIS (Financial Management Information System) mentions of the FMIS
application development. This application was built to store and manage the data both of
financial progress and physical work progress of the WINRIP packages in every month.
Financial progress and physical work progress information are derived from primary data of
below:

The SIPP application of the DGH.
62
July 2014

Quarterly reports of FMR (Financial Monitoring Report)

The MPR (Monthly Progress Report) of Field Supervision Team.
2) Objectives

Knowing the financial progress that always be updated every date of 25th of each
month after the MC (Monthly Certificate) document that signed by the PPK,
Supervision Consultants and Contractors.

Knowing the physical work progress status of each WINRIP package in the form of
the S-curve.

As a recapitulation database to record the history of financial absorption.

As an indicators to monitor and audit the physical work progress of each WINRIP
package.
3) System Development Methodology
SYSTEM
ASSESSMENT
NEEDS
ANALYSIS
INTERFACE
DESIGN
PROCESS
ANALYSIS
FLOW CHART
DESIGN
DATABASE
ANALYSIS
DATABASE
DESIGN
MODULE
ANALYSIS
SYSTEM
ARCHITECTURE
FINALIZATION
IMPLEMENTATION
SYSTEM
DESIGN
CODE PROGRAMMING AND
TESTING SYSTEM
COMPLAINT TYPE, STRUCTURES AND SYSTEM
REQUIREMENTS
SYSTEM
ANALYSIS
4) System Assessment
Information system and monitoring of financial progress and physical work progress are
described through the following scheme.
63
July 2014
Explanation:

Fetching data from SIPP application by filtering the data with sorting and retrieving
data of financial progress and physical work progress that only for the WINRIP
packages.

Then added with data from quarterly reports (the IFR) and monthly reports (the
MPR)from the Field Supervision Team.

All data from the 3 sources of data are then inputing into a database of the FMIS
application.

The combined data from all data sources have outputs of complete information and
according to the needs of the project monitoring activities.
5) System Analysis
1. Needs Analysis
NO.
NEEDS
RECOMMENDATION
1.
Inputting
the
new Need to create a menu to inputting the data for
project information
new project information.
2.
Create categories
projects progress.
3.
4.
Change the
information
progress.
Delete the
information
progress.
of Setting up a facility to add and manage the
categories of projects progress.
existing of
Provides a menu to change the existing of
of projects
information of projects progress.
existing of
Provides a menu to delete the existing of
of projects
information of projects progress.
64
NO.
July 2014
NEEDS
RECOMMENDATION
Create
of
project Prepare a plugin to convert list of project progress
progress report.
report into the PDF and MS-Excel file.
5.
2. Module Programming
The FMIS application consists of 6 modules (we have added 1 new module)
programming as follows :

Module of Project Data, to store all of WINRIP project information into
database.

Module of Financial and Physical Progress, which is the same as the Form A1 in the SIPP application of DGH .

Module of Progress Summary, using the same format as the MPR (Monthly
Progress Reports) from the Field Supervision Team.

Module of History of Financial and Physical Progress, recapitulation of the
financial and physical work progress reports from the beginning to the
current month.

Module of Reports, the report form (form 1-A, 1-B, etc) based on the IFR
report that related to the IBRD standard.

Module of User, to store user information and password.
6) System Design
1. Interface Design
1.The latest progress in welcome page
2.List of packages information
65
July 2014
3.Progress details
4.Edit scheduled progress
66
July 2014
5.History of works progress
2. Database Tables
1.Table: konstruksi
67
July 2014
2.Table: konstruksi_addendum
3.Table: konstruksi_divisi
4.Table: konstruksi_kontrak
5.Table: konstruksi_prolusi
68
July 2014
6.Table: konstruksi_realisasi
7.Table: konstruksi_realisasi_detail
8.Table: konstruksi_rencana_kontrak
9.Table: provinsi
69
July 2014
10. Table: users
6.7.2 CHS Socialization
In June and July 2014, we conducted to socialization of the CHS (Complaint Handling System) and the
FMIS (Financial Management Information System) application in the TPM (Third Party Monitoring)
training for the ACAP (Anti-Corruption Action Plan) activities. The socialization process is conducted
3 times in Bandar Lampung, Padang and Bengkulu.
1) Background
The CHS and FMIS application has support the ACAP activities to capture suggestions and
complaints from the public related to the WINRIP project. The CHS application itself has
been developed since January 2014. And in June 2014 to disseminate that is part of the TPM
training. Meanwhile, the FMIS application is still developing untul the end of July 2014.
2) Location
Socialization of the CHS and FMIS application was done in 3 times, which is held on:

On June 5-6, 2014 in the SNVT PJN Region 02 office, Jl. Wolter Monginsidi No. 220-B,
Bandar Lampung, Lampung province.

On June 18-19, 2014 in the BBPJN II office, Jl. Jati No. 109, Padang, West Sumatra
province.

On July 7-8, 2014 in the SNVT PJN Region 01 office, Jl. Ir. Rustandi Sugianto KM 12+
No. 225, Bengkulu city, Bengkulu province.
3) Participant
The trainees come from institutions or organizations as follows:
70

The SNVT PJN Region 01 and 02 of officials.

The PPK 01, 08 and 09 of officials.

The DSC officials.

The Supervision Consultant.

The Contractor.

The TPM.
July 2014
4) Training Modules
Modules subject on training and socialization of the CHS and FMIS application are as follows:
 Scheme of the WINRIP website.
 About the CHS.
 CHS objectives.
 Source of complaint data.
 Flowchart of suggestions and complaints through the web site.
 Flowchart of suggestions and complaints by mail, fax, phone, and e-mail.
 Interface of complaint form.
 Interface of CHS administrators.
 E-mail notification.
 Summary report of complaints and the follow-up.
 FMIS objectives.
 FMIS data sources.
 Application modules.
 Data filtering of the SIPP Terpadu.
 Data mechanism from the IFR.
 Data mechanism from MPR of the Field Supervision Team.
5) Follow Up
To follow up of the CHS and FMIS application training and socialization activities, the BBPJN
1 and 2 are required to disseminate that information to the public. The BBPJN 1 and 2 can
take this training modules as a dissemination materials to the public.
6.7.3 Restructuring of Folder of The File Storage
We have restructured folder in the external hard drive of the File Storage. And it makes the
cloud system that can be accessed The File Storage through the URL address:
www.wd2go.com. We use the WD My Cloud framework to create this cloud system.
71
July 2014
But apparently The WD My Cloud framework using Java Applet that blocked by all internet
browser software. So the File Storage failed to open with the browser software.
Therefore, in the next month we will try the other ways to develop the cloud system for the
File Storage.
6.7.4
Work Plan in August 2014
1) Completion of The FMIS Application
We are planning to complete the development of the FMIS application at the end of August.
The modules to be completed is Consultant Services module and Reports module. And then
we'll do a system test. If the system has been running well, then we will disseminate to each
Satker's.
2) Data Synchronization from The SIPP to The FMIS Application
The SIPP application from DGH as a reference and a source of primary data for financial
reports. For it will be synchronized data from the SIPP to the FMIS application. Data
synchronization mechanism will be discuss later with the Subdit Infokom of DGH.
3) Restructuring of Folder of The File Storage
In accordance with the request of the PMU to restructuring the folder structure on the File
Storage server. They asked that the name of 21 civil works package as the root folder. Then
all the data and documents will be put into a folder of each civil works package.
For WINRIP Website and Application Progress are presented in Appendix G.
72
6.8
July 2014
Quality Assurance
After the update PMM in Bogor (June 12 to 14), The Quality Assurance Engineer coordination with
BINTEK on numerous times during the month of July 2014 in order to finalize the Project Management
Manual (PMM).
The Manual Quality Assurance had been submitted by CTC to PMU on date May 05, 2014 for
checking. To date, the Manual is still to be finalized.
Quality Assurance progress with respect to finalization of the PMM Works Implementation Part at
Bogor are shown in Appendix D
6.9
Project Risks and Mitigation Measures
6.9.1
Risks Related to Delays
Since the detailed engineering design (DED) is under responsibility of the Design and Supervision
Consultant (DSC), delay on DSC establishment affected to the procurement of AWP-2 and AWP-3
sub-projects. As discussed previously, the DED of several subprojects of WP-2 and WP-3 were
prepared and completed by respective P2JN. The CTC has then been instructed by DGH to review the
DEDs of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).
6.9.2
Financial Risks
The following factors will be monitored during implementation of the loan project.

Loan Amount

Actual Tender Prices

Price Adjustment

Variation Orders (if any)

Currency Fluctuation

Current Estimated Situation
No risk was detected until preparation of this report, however CTC prepared revised cost estimates
in anticipation of future cost claims to cover contract price escalations and variation orders. A factor
of 10% for both additional cost components is applied on the original cost.
6.9.3
Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of
the Supervision Teams. The competence or otherwise of contractors shall be considered at the
time of bid evaluation and prior to the award of any contract.
73
July 2014
The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent, honest, qualified
and experienced personnel.

The provision of properly equipped laboratories with properly trained operators for each
package.
Package supervision comes under the responsibilities of the immediate supervision teams and the
relevant DSC but the Quality Assurance Engineer from CTC.
CTC’s Quality Assurance Engineer not able to prepare quality assurance report because DSC have
never forwarded to CTC quality control report.
7
ISSUES and RECOMMENDATIONS
7.1
Current Situation
The main issues during this month of July 2014 are as follows:
a) The slow progress of procurement proceedings
b) Provisions for additional funds to cover claims for contract escalations and expected
variation orders
c) The finalization of the Project Management Manual (PMM) and Quality Assurance
Manual (QAM)
d) The considerable negative slippage (behind schedule) of three (3) on-going construction
sub-projects
7.2
Action Required
a) The main cause of the delay in procurement is attributed to the flow of communication
between POKJA, PMU, CTC and the World Bank in finalizing the procurement
documents. To minimize or totally eliminate the delays in securing Bank’s concurrence
and issuance of No Objection Letter (NOL), special meeting shall be held among all
concerned to discuss each comments and suggestions which are to be incorporated in
any documents prior to formally submitting to the Bank.
b) As the budgets for the price escalation and expected variation orders were not included
in the original cost estimates, PMU shall discuss this matter with the higher authorities to
request fund allocation to cover the additional cost.
c) As there are now four (4) on-going civil works contract packages under construction and
sooner another four (4) will be on tender, the Project Management Manual (PMM) and
the Quality Assurance Manual (QAM) shall be formally approved.
In the absence of an officially approved Quality Assurance Manual, a Draft Final version
of the manual was issued to the Design Supervision Consultant (DSC) for their provisional
74
July 2014
reference in the quality requirement of the on-going sub-project.
d) Three (3) of the four (4) on-going construction packages were on an alarming stage due
to considerable negative slippages. To be on schedule or reduce the negative slippage to
a manageable level, Design Supervision Consultant (DSC) shall initiate and schedule a
high level meeting to be attended by no other than the Contractor’s principal and other
concerned authorities.
Contractors shall be required to submit realistic action plans and catch-up schedule to be
implemented, if possible, on a two (2) shifts per day work schedule.
8
CORRESPONDENCES
During the period the CTC received and issued letters. Lists of letters received and issued are
shown in Appendix J.
75
July 2014
Table of Contents
1
EXECUTIVE SUMMARY............................................................................................................................ 1
1.1 Current Implementation Situation ................................................................................................ 1
1.2 Disbursement................................................................................................................................. 2
1.3 Visit ............................................................................................................................................... 3
1.4 Procurement ................................................................................................................................. 3
1.5 Consolidated Update of the Progress of the Project .................................................................... 6
2
PROJECT DESCRIPTION ......................................................................................................................... 8
2.1 Background ................................................................................................................................... 8
2.2 Project Development....................................................................................................................... 8
2.3 Project Objective......................................................................................................................... 13
3
CONSULTANCY SERVICES ....................................................................................................................... 14
3.1 CTC Consultants............................................................................................................................. 14
3.1.1 Scope of Services................................................................................................................ 14
3.1.2 CTC Manning.................................................................................................................... 15
3.1.3 CTC Contract .................................................................................................................... 17
3.2 DSC Consultants .......................................................................................................................... 18
3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction ................................... 18
4
CIVIL WORKS......................................................................................................................................... 19
4.1 Detailed Design Preparation............................................................................................................ 19
4.2 Procurements................................................................................................................................ 20
4.3 Civil Works Implementation ........................................................................................................ 21
4.4 Civil Works Progress..................................................................................................................... 21
4.6 Environmental and Social Considerations .................................................................................. 24
4.7 Anti Corruption Issues ................................................................................................................. 36
4.7.1 Anti‐Corruption Action Plan (ACAP) ................................................................................... 36
4.7.2 Community Representative Observers (CRO) .................................................................... 36
4.7.3 Publication / Disclosure...................................................................................................... 37
4.7.4 Complaints Handling Mechanism (CHS)............................................................................. 38
4.7.5 Third Party Monitoring (TPM) ............................................................................................ 39
4.8
5
Road Safety Audit....................................................................................................................... 40
FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ....................................................................... 41
5.1 Draw‐Downs and Future Costs ....................................................................................................... 41
5.2 Disbursement................................................................................................................................ 41
5.3. Management Information System.............................................................................................. 41
6
PROJECT PERFORMANCE...................................................................................................................... 44
July 2014
6.1 World Bank and GOI Compliance................................................................................................ 44
6.1.1
World Bank Missions....................................................................................................... 44
6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit.......................... 44
6.1.3 Performance Indicators .................................................................................................... 46
6.2 Implementation Support Components ....................................................................................... 46
6.2.1 Core Team Consultant (CTC)............................................................................................. 46
6.2.2 Design and Supervision Consultant (DSC) ..................................................................... 47
6.2.3 Road Sector Institutional Development ........................................................................ 47
6.4 Anti‐Corruption Issues ................................................................................................................ 51
6.4.1 Anti-Corruption Action Plan (ACAP) ................................................................................. 51
6.4.2 Community Representative Observers (CRO)................................................................... 52
6.4.3 Third Party Monitoring (TPM)........................................................................................... 53
6.4.4 Complaint Handling System (CHS) .................................................................................... 54
6.4.5. Publication / Disclosures ................................................................................................... 54
6.4.6. Action Plan for Next Months ............................................................................................ 55
6.5 Road Safety Audit........................................................................................................................ 56
6.6 Environmental and Social Impact Issues..................................................................................... 57
6.6.1 Package No.01: Krui – Biha ............................................................................................. 57
6.6.2
Package No.02: Padang Sawah – Simpang Empat ........................................................ 57
6.6.3
Package No.03: Manggopoh – Padang Sawah .............................................................. 58
6.6.4
Package No.04: Ipuh – Bantal......................................................................................... 58
6.6.5
Package No.05: Sp. Rampa – Poriaha ............................................................................ 58
6.6.6
Package No.06: Psr.Pedati – Kerkap .............................................................................. 58
6.6.7
Package No.07: Indrapura – Tapan ................................................................................ 58
6.6.8
Package No.08: Bts Kota Pariaman – Manggopoh........................................................ 59
6.6.9
Package No.09: Rantau Tijang – Kota Agung................................................................. 59
6.6.10 Package No.10: Sp. Empat – Air Balam.......................................................................... 59
6.6.11 Package No.11: Bantal - Mukomuko.............................................................................. 59
6.6.12 Package No12: Kambang – Indrapura............................................................................ 60
6.6.13 Package No.13: Sp. Rukis – Tj. Kemuning ...................................................................... 60
6.6.14 Package No.14: Painan – Kambang ................................................................................ 60
6.6.15 Package No.15: Sibolga – Bts. Tapsel............................................................................. 60
6.6.16 Package No.16: Sebelat – Ipuh ....................................................................................... 60
6.6.17 Package No.17: SP. Gunung Kemala – Pg. Tampak....................................................... 61
6.6.18 Package No.18: Mukomuko – Bts. Sumbar ................................................................... 61
6.6.19 Package No.19: Lais - Bintunan ...................................................................................... 61
6.6.20 Package No.20: Lubuk Alung – Sicincin.......................................................................... 61
6.6.21 Package No.21: Lubuk Alung – Kuraitaji ........................................................................ 62
6.7. Management Information System ............................................................................................ 62
July 2014
6.9 Project Risks and Mitigation Measures........................................................................................ 73
6.9.1 Risks Related to Delays ................................................................................................... 73
6.9.2 Financial Risks .................................................................................................................. 73
6.9.3 Risks Related to Quality .................................................................................................. 73
7
ISSUES and RECOMMENDATIONS ........................................................................................................ 74
7.1 Current Situation......................................................................................................................... 74
7.2 Action Required .......................................................................................................................... 74
8
CORRESPONDENCES............................................................................................................................. 75
July 2014
ABBREVIATIONS AND ACRONYMS
ACAP
:
Anti Corruption Action Plan
AER
:
AIP
:
Australian Indonesia Partnership
AMDAL
:
Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS
:
Analisis Dampak Sosial
AWPs
:
Annual Work Programs
Balai
:
Regional Office for National Roads Implementation
BAPPENAS
:
Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI)
Bappedalda
:
Regional Environmental Impact Agencies
BBPJN
:
Balai Besar Pelaksanaan Jalan Nasional (Regional Office for
National Roads Implementation)
BER
:
BLH
:
Badan Lingkungan Hidup
BPK
:
Badan Pemeriksaan Keuangan (Audit Board of the Government
of Indonesia)
CAD
:
Computer Aided Design
CHS
:
Complaint Handling System
CTC
:
Core Team Consultant
CHU
:
Complaint Handling Unit
CRO
:
Community Representative Observer ( = WPM)
DIA
:
Directorate of Implementing Affairs
DOP
:
Directorate of Planning
DGH
:
Directorate General of Highways
DMS
:
DTA
:
Directorate of Technical Affairs
DMS
:
DSC
:
Design and Supervision Consultants
EA
:
Executing Agency
EINRIP
:
Eastern Indonesian National Roads Improvement Project
EIRTP-1
:
Eastern Indonesia Regional Transport Project First Project
ESAMP
:
Environmental and Social Assessment Plan
ESS
:
Environmental and Social Safeguards
FMIS
:
FIDIC
:
Federation Internationale des Ingenieur Conseils
July 2014
FMIS
:
GIS
:
Geographic Information System
GOI
:
Government of Indonesia
IA
:
Implementation Agency
IBRD
:
International Bank for Reconstruction and Development
IFR
:
Internal Financial Report
IRMS
:
Integrated Road Management System
Kabupaten
:
Regency
KPIs
:
Key Performance Indicators
KPPN
:
Kantor Pelayanan Perbendaharaan Negara (Indonesian: State
Treasury Service Office)
LAN
:
Local Area Network
LARAP
:
Land Acquisition and Resettlement (Rencana Tindak Pengadaan
Tanah dan Pemukiman Kembali)
MIS
:
Management Information System
MOF
:
Ministry of Finance
MPW
:
Ministry of Public Work
MPRs
:
Monthly Progress Reports
P2JN
:
Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF
:
Portable Document Format
PMU
:
Project Management Unit
PAPs
:
Project Affected Peoples
PMM
:
Project Management Manual
PMU
:
Project Management Unit (WINRIP)
POKJA
:
Bina Marga Project Managers and Procurement Committes
PPC
:
Project Preparation Consultants
PP3
:
Pemantau Pihak ke 3
PPK
:
Sub Project Manager
PPR
:
Project Progress Report
QPRs
:
Quarterly Progress Reports
RKL/RPL
:
Rencana Pengelolaan/Pemantauan Lingkungan
RS
:
Road Safety
Satker
:
Satuan Kerja (Work Unit for Road Project Implementation)
SPPL
:
Surat Pernyataan Pengelolaan Lingkungan
SRIP
:
Strategic Road Infrastructure Project
TA
:
Technical Assistance
July 2014
TOR
:
Terms of Reference
UKL/UPL
:
Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan
(Site Specific Environmental and Monitoring Plan)
WINRIP
:
Western Indonesia Roads Improvement Project
WB
:
World Bank
WP
:
Work Program
WPs
:
Works Programs
WPM
:
Wakil Pengamat dari Masyarakat (or Community Representative
Observer / CRO )
APPENDICES
Appendix A
:
Appendix B
:
Appendix C
:
Financial Progress
Appendix D
:
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Appendix J
:
Correspondences
July 2014
July 2014
Appendix A
Appendix - A
OVERALL PROGRESS STATUS
WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)
IBRD LOAN No. 8043-ID
31 July 2014
Category
1
1.A
1.A1
Description
Proc.
Method
Responsibility
Starting
Date
Estimated
Completion
Date
AWP-1
ICB
DGH
1.A4
1.B
AWP-2 and AWP-3
1.C
Contingency
Contract Value/Budget
Total ( WB + GOI )
Est. Budget
WB + GOI
(PIP)
Original
Revised
Physical
Man-Month
Physical
Man-Month
Physical
Man-Month
(USD, Excl.VAT)
(Excl. VAT)
(Excl. VAT)
(%)
( MM )
(%)
( MM )
(%)
( MM )
PROGRESS
Planned
Actual
Balance
314,900,000.00
$57,821,551.95
81,630,000.00
$57,821,551.95
$11,757,337.74
24.50%
4.79%
-19.71%
$17,250,183.32
17.48%
9.69%
-7.79%
$12,522,493.13
10.70%
7.60%
-3.10%
$16,291,537.76
12.85%
0.87%
-11.98%
Krui-Biha (PT. Jaya Konstruksi)
Pd. Sawah-Sp. Empat (PT.Jaya
Konstruksi)
Manggopoh-Pd. Sawah (PT. Jaya
Konstruksi)
Ipuh-Bantal (PT. Waskita Karya)
1.A3
ICB & NCB
DGH
227,100,000.00
-
DGH
6,170,000.00
Remarks
On - Going Construction
Under Tendering Period : 1 Packages
Bid Preparation : 3 Packages
Pre-qualification : 3 Packages
DED Road Safety Revision : 4 Packages
Detailed Engineering Design preparation : 6 Packages
16,000,000.00
2.A
Core Team Consultants (CTC)
QCBS
DGH
6-Nov-12
15-Feb-16
PT. Perentjana Djaja
Joint Venture with
Yongma Engineering Co.Ltd.
PT. Epadascon Permata
2.B
Design & Superv. Consultants
QCBS
DGH
19-Jun-13
18-Nov-16
Renardet S.A.
Joint Venture with
PT Cipta Strada
PT. Daya Creasi Mitrayasa
PT. Seecons
PT. Yodya Karya
2.C
Incremental Operating Cost
Including Technical Audits
Varies
PMU
3
Total
Man-Month
(Excl. the
Supp. Staff)
Betterment and Capacity
Expansion of National
Roads
1.A2
2
Contractor(s) or
Consultant(s)
Name
In USD
556
5,000,000.00
$1,276,700.00
Rp21,415,400,000.00
Or US$ equivalent total :
$3,512,681.91
1,068
10,000,000.00
$820,600.00
Rp51,818,705,000.00
Or US$ equivalent total :
$6,465,729.72
$1,315,925.00
Rp22,426,175.00
(Amandement)
$3,641,077.48
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
Supporting PMU.
3.964%
42.33
3.402%
36.33
-0.562%
-6.00
Design preparation (package #7, #8, #10 and #12).
1,000,000.00
1,000,000.00
Development
3.A
Capacity Building for
Disaster Risks Reduction
NCB
DGH
350,000.00
Preparation of TOR.
3.B
Environmental Management
NCB
DGH
350,000.00
Preparation of TOR.
3.C
Road Safety
NCB
DGH
300,000.00
Preparation of TOR.
4
Risk Response
DGH
5
Unallocated
DGH
Total
-
18,100,000.00
350,000,000.00
67,799,963.58
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
July 2014
Appendix B
Appendix B. Technical Design Reviewing and Road Safety Audit Progresss (July 2014.)
,
Group
Pkg
No.
Name of Sub-project
5
Sp.Rampa – Poriaha
(Link No.015.xx)
ECL
Original
6
7
8
AWP-2
9
PS.Pedati - Kerkap
(Link No.010.0)
Indrapura – Tapan
(Link No.019.0)
Bts.Pariaman – Manggopoh
(Link No.024.0)
Rantau Tijang – Kota Agung
(Link No.026.1)
Length
(km)
Width
(m)
Estimated
Cost /
Excl.VAT
(mil. RP)
11.1
6
55,126
11
12
13
14
Sp.Empat – Sp. Air Balam
(Link No.034.1)
Bantal - Mukomuko
(Link No.015.2)
(Link No.017.2)
SP.Rukis - TJ.Kemuning
(Link No.006.0)
Painan – Kambang
(Link No.017.1)
16
Sibolga – Bts TapSel
(Link No.016.1)
6
126,219
Date
Original
25
7
72,019
Process
Amendment
20.9
7
83,752
Date
Original
19.5
7
96,921
Process
Amendment
19.5
7
184,714
Date
Original
46.8
7
183,268
Process
Amendment
46.8
7
161,963
Date
Original
42
7
149,831
Process
Seblat – Ipuh
(Link No.010.0)
61.7
7
241,617
Process
Amendment
61.7
7
252,629
Date
Original
50.1
6
157,820
Process
Amendment
50.1
6
224,090
Date
Original
55.2
7
171,948
Process
Amendment
55.2
7
316,306
Date
Original
56.3
7
225,481.5
Process
Amendment
56.3
7
287,549
Date
Original
31.5
7
118,993
Process
AWP-3
Sp.Gng Kemala–Pg.Tampak
(Link No.061.1)
36
7
129,228
36
7
353,956
Date
Original
34.5
6
110,237
Process
Mukomuko – Bts.Sumbar
(Link No.015.3)
Original
36.8
6
104,238
20
Lais - Bintuan
(Link No.009.1)
(Link No.009.1)
25.8
6
69,223
Lubuk Alung - Kuraitaji
(Link No. 027.0)
11.6
7
37,558
Process
Amendment
10.8
7
32,623
Date
Original
14.6
7
54,557
Process
Amendment
Techinical
Report
Submission
Quality
Assurance
Approval
By DTA
Total Process
(%)
Remark
02-May-13
12-Aug-13
24-Jun-13
04-Apr-13
01-May-13
15-Jul-13
97%
Technical
Review
by CTC
08-May-13
95%
Technical
Review
by CTC
18-Jul-13
18-Sep-13
95%
Technical
Review
by DSC
Processed by DSC
Processed by DSC
24-Oct-13
95%
Technical
Review
by DSC
24-Oct-13
95%
Technical
Review
by DSC
97%
Technical
Review
by CTC
95%
Technical
Review
by DSC
97%
Technical
Review
by CTC
97%
Technical
Review
by CTC
70%
Technical
Review
by DSC
100%
Technical
Review
by PPC
95%
Technical
Review
by CTC
17-Sep-13
17-Sep-13
27-Sep-13
27-Sep-13
24-Jun-13
18-Mar-13
12-Aug-13
18-Mar-13
Processed by DSC
18-Jul-13
24-Oct-13
18-Sep-13
Processed by DSC
18-Jul-13
24-Oct-13
18-Sep-13
27-Sep-13
18-Jul-13
27-Sep-13
18-Jul-13
28-Mar-13
08-May-13
21-Aug-13
04-Apr-13
01-May-13
23-Sep-13
Processed by DSC
Processed by Project Preparation Consultant
26-May-13
Process
Original
Original
Presentation&
Discussion
Date
Amendment
21
RSA
Audit
Process
Date
Amendment
19
01-Feb-13
Date
Amendment
18
Full-Review
Process
Amendment
Original
Site Visting
Date
Amendment
17
Post-Review
Date
Original
Original
Received
Datum
Process
9.7
Amendment
15
Status
Amendment
Amendment
10
Technical Design Review Process for Design Stage
Date
16.8
7
65,778
Process
Date
02-May-13
18-Jul-13
18-Sep-13
17-Sep-13
July 2014
Appendix C
Financial Progress
July 2014
Appendix C Financial Progress
The table below shows total expenditure to date measured in the terms of World Bank
Commitment.
Date
Percentage
Completion of
time
WB
Expenditure
Commitment
Percentage of
Available
Expenditure
Source
31/03/2012
30/04/2012
31/05/2012
30/06/2012
31/07/2012
30/08/2012
30/09/2012
31/10/2012
30/11/2012
31/12/2012
31/01/2013
28/02/2013
31/03/2013
30/04/2013
31/05/2013
30/06/2013
31/07/2013
31/08/2013
30/09/2013
31/10/2013
30/11/2013
31/12/2013
31/01/2014
28/02/2014
31/03/2014
30/04/2014
31/05/2013
30/06/2014
31/07/2014
31/08/2014
30/09/2014
31/10/2012
30/11/2014
31/12/2014
31/01/2015
28/02/2015
31/03/2015
30/04/2015
31/05/2015
1.45%
2.90%
4.35%
5.80%
7.25%
8.70%
10.15%
11.60%
13.05%
14.50%
15.95%
17.40%
18.85%
20.30%
21.75%
23.20%
24.65%
26.10%
27.55%
29.00%
30.45%
31.90%
33.35%
34.80%
36.25%
37.70%
39.15%
40.60%
42.05%
43.50%
44.95%
46.40%
47.85%
49.30%
50.75%
52.20%
53.65%
55.10%
56.55%
800,000
800,000
800,000
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
2,207,915
4,940,115
4,940,115
4,966,535
4,966,535
6,109,480
6,263,610
6,470,288
0.32%
0.32%
0.32%
0.88%
0.88%
0.88%
0.88%
0.88%
0.88%
0.88%
0.88%
0.88%
0.88%
1.98%
1.98%
1.99%
1.99%
2.44%
2.51%
2.59%
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
Actual
July 2014
Date
Percentage
Completion of
time
30/06/2015
31/07/2015
31/08/2015
30/09/2015
31/10/2015
30/11/2015
31/12/2015
31/01/2016
28/02/2016
31/03/2016
30/04/2016
31/05/2016
30/06/2016
31/07/2016
31/08/2016
30/09/2016
31/10/2016
30/11/2016
31/12/2016
31/01/2017
28/02/2017
31/03/2017
30/04/2017
31/05/2017
30/06/2017
31/07/2017
31/08/2017
30/09/2017
31/10/2017
30/11/2017
31/12/2017
58.00%
59.45%
60.90%
62.35%
63.80%
65.25%
66.70%
68.15%
69.60%
71.05%
72.50%
73.95%
75.40%
76.85%
78.30%
79.75%
81.20%
82.65%
84.10%
85.55%
87.00%
88.45%
89.90%
91.35%
92.80%
94.25%
95.70%
97.15%
98.60%
99.05%
100.00%
WB
Expenditure
Commitment
Percentage of
Available
Expenditure
Source
July 2014
Appendix D
July 2014
Appendix D: Quality Assurance Progress
Status/condition
No
Activities has been done
Date of Finish/
completed
1.
Dicussion and improvement the PMM div 7 with Speaker
2.
Improvement PMM (Div. 7) base on result discussion
3.
Dicussion and improvement the PMM div 7 with speaker
07 July, 2014
4.
Submitted result of dicussion and improvement the PMM div 7
to the Speaker
08 July, 2014
5.
The Choose of President
09 July, 2014
6.
Finalization Project Management Manual (PMM ) at Bogor
10 - 11 July, 2014
7.
Improvement PMM (Div .7 )
14 - 15 July, 2014
8.
To attended meetings with World Bank to replacement link
package Winrip
16 July, 2014
9.
Improvement PMM (Div 7 )
17 July, 2014
10.
Finalization PMM (Div. 13 )
18 July, 2014
11.
Submitted result of dicussion and improvement the PMM div 7
to the Speaker
21 July, 2014
12.
Improvement the PMM div 7 especially “Proce Adjusment”
22 July, 2014
13
Submitted result of the PMM div 7 especially “Proce
Adjusment” to speaker
23 July, 2014
14
Improvement PMM (Div .7 ) and MPR’s preparation of CTC
24 July, 2014
15
Preparation of MPR’s CTC
25 July, 2014
16
Idul Fitri Holiday.
01 July, 2014
02 - 04 July, 2014
28 July up to 01
August 2014
July 2014
Appendix E
Environmental Progress and Social Progress
ENVIRONMENTAL STATUS & PROGRESS FOR WINRIP, IBRD LOAN NO.8043-ID
Appendix E : Progress of Environmental Safeguard Studies on WINRIP
as per 31 July, 2014
Length Width
No
Loan Package Name
Provinces
(Km)
(m)
P
Environmental Screening
r
o
c
Result
Comments
u
r
Approval Status by Environmental Agency (BLH)
Budget
Alocated,Year
Status
BLH Approval
Social Screening
Result
Comments
Approval Status by The World Bank
Budget
Alocated,Year
Status
THE WB Approval
(A=Studi LARAP ;
B=Implementation
LARAP
Remedial Action
AWP - 1
1 Krui - Bha
Lampung
25
7 SPPL &
AMDAL
ICB/Prior
2 Padang Sawah - Sp Empat
2a
3
Manggopoh - Padang Sawah
4 Ipuh- Bantal
AWP - 2
5
Sp. Rampa - Poriaha
Sumatera Barat
40.9
7
Sumatera Barat
100 m
7
Sumatera Barat
32
Bengkulu
Sumatera Utara
7
42.4
11.1
6
ICB/Prior
SPPL&
UKL/UPL
Bridge
Air pollution, traffic congestion,
steep slopes, soft soil and rivers
and beach abrasion
APBN (P2JN 2010 &
2011)
one link,sensitive areas/resident,
public,facilities, squater (no land
acquisition), market,sopt soil and
rivers
APBN (P2JN 2010)
100%
100%
Total PAP 2.805 in 21 Pekon. Land affected 28.763,12 Rp. 5.172.349.955
APBN, Satker PJN II
M2 ; Aset affected : building 882,13 M2 ; Fence
2.445,41 M ; Plant 653 rod ; paddy field 25 plots ; Social Lampung, 2011 - 2012
& Pablic Facilities
Remaining issues: (1) Renovation of the Padang Raya
Mosque in the South Krui (affected of the project) can
not be implemented by local government (LG),
because the officials still object area of the mosque is
reduced. PPK ask DSC / Contractor to change /
realignment central line. (2) Certification process of
the PAP will be as soon as resolved by LG
YES Recommended
2010
Total PAP 430 . No Land affected . Aset affected:
Rp.2.340.600.000
building 149 unit = 2.110 M2 ; Fence 2 unit = 341.8 M ; APBD Prov Sumbar,
Dinas PU, 2012
Kiosks BBM: 25 unit; Plant: 873 rod ; Mosque: 2 unit
Remaining issues : (1) compensation for Total 21 PAP A. NOL LARAP 13 Jan 2013
(5 on the Air Gadang Bridge and 16 on the link) and 24 ;
new PAP have not been paid by LG. (2) Certification
process of the 5 PAP will be as soon as resolved.
B. NOL Implementation
LARAP 19 July 2013
LARAP
Total PAP 15. Land affected 2,110 M2 ; Aset affected:
building 6 unit = 410 M2 ; Plant 72 rod.
ICB/Prior
SPPL
Air pollution, traffic congestion,
market on street, soft soil and
rivers
APBN (P2JN 2010)
7 SPPL 100%
and
UKL&UPL
ICB/Prior
20%
Geometric, traffic congestion,
steep slopes, soft soil and rivers
and beach abrasion
APBN (P2JN 2010)
slope stability, water quality, Run
off, bridges acces, continued
traffic access & quarry problem
APBN (BBPJN I 2011)
NCB/Post
UKL&UPL
100%
SPPL 100%,
UKL&UPL
contract
(50%)
100%
A. NOL LARAP 04 Jan
2013 ;
YES Recommended SPPL LARAP
2010 and AMDAL 2012
Note: environmental
mitigation will be more
detail on RKPPL
YES Recommended
2010
LARAP
YES Recommended
LARAP
2010 for SPPL and
UKL&UPL under finalize
by the contractor
(Environmental quality
sampling was conducted
on 7- 11 July 2014.
YES Recommended
2011
Simple
LARAP
Total PAP 1.338 . No Land affected . Aset affected:
building 115 unit = 668,33 M2 ; Culvert 661,05 m ;
concrete & foundations 1.421,60 M3 ; Soil
embankment 5.564,21 M3; Plant 5.324 rod ; paddy
field and lemongrass & turmeric = 17.695 clumps ;
Mesjid & Market
Rp. 1.147.700.000
APBD Prov Sumbar,
Dinas PU, 2012/2013
Total PAP are change from 217 PAP becomes 227 PAP. Rp.286.743.000.
227 PAP has received compensation from The Local
APBN, Satker PJN I,
Government as : Aset affected : building house = 238,5 Bengkulu, 2013
2
M ; terace = 667,64 M2; Fence = 470,05 M ;
pavement = 2,314,21 M2; Plant 58 rod.
1 PAP with aset affected : 1 kios BBM. Agree to
relocate the kios. relocate to the beside her house.
relocating costs be the responsibility of the project
Rp.53.000.000.
APBN, Satker PJN II,
Sumut, 2014
B. NOL Implemetation
LARAP 18 April 2013, Rev
26 June 2013.
Ps Pedati - Kerkap
Bengkulu
25
7
UKL&UPL
NCB/Post
Comersial areas, traffic
congestion, market on the street,
air pollution & noise,
APBN (TLKJ 2011)
100%
YES Recommended
2010
LARAP
7
Indrapura - Tapan (1 Doc Amdal)
Sumatera Barat
19.5
7
ICB/Prior
AMDAL
Sensitive forest areas, social
issues, slope stability, water
quality, waste management, air
pollution, squater on ROW etc
APBN (TLKJ 2012)
100%
Completed/YES
Environmental permits
on Feb 2014
LARAP
8
Bts. Kota Pariaman - Manggopoh
Sumatera Barat
46.8
7
ICB/Prior
AMDAL
Comersil areas, market, public
APBN (TLKJ 2011)
facilities, Air pollution, traffic
congestion, market on street, soft
soil and rivers
100%
Completed/YES
on July 2013
LARAP
9
Lampung
42
7
ICB/Prior
UKL&UPL
Sensitive areas, resident, air
APBN (TLKJ 2011)
pollution, traffic congestion, steep
slopes,soft soil and rivers and
beach abrasion
100%
YES Recommended
2012
LARAP
10
Sp Empat - Sp Air Balam
Sumatera Barat
61.7
7
ICB/Prior
AMDAL
APBN (TLKJ 2011)
quality, waste managemnt, bridge
access road & quarry problem
100%
Completed/YES
onJuly 2013
LARAP
11
Bantal - Mukomuko (1 Paket doc AMDAL) Bengkulu
50.1
6
ICB/Prior
AMDAL
Sensitive areas, social issues,
market on the street, geometric,
waste managemnt, continued
traffic access, etc
100%
Completed/YES
on April 2014
LARAP
APBN (TLKJ 2011)
Total PAP 166 . Land affected = 3.925 M2. Aset affected
: building 47 unit = 1.169 M2 ; Fence 38 unit = 491 M ;
Plant 271 rod ; electricity pole 10 unit
The CTC has received LARAP documents from PMU
dated 22 January 2014. CTC has completed reviewing
and need some clarification before the LARAP can be
finalized.
RP. 8.049.290.000
APBN, Satker PJN I,
Bengkulu, 2014
ENV IRONMENTAL: Propose to site visit for integration of UKL&UPL
recommendation in to the design. The CTC was carried out training of
RKPPL to participants (PJN, PPK,DSC,Contractor,Pokja &Balai) on 17 to
18 June 2014, the RKPPL under preparation by contractor (PT. Jakon) to
acomodate commentd from CTC.
SOCIAL:
(1) PMU/CTC has been coordinate with PPK, and ask LG to pay ASAP (2)
Is still on progress. (3) Will be conducted together with the physical
work of the road project.
(1) Local Government already stated that 8 from the
remaining 10 project affected people not found on the
project location like in the LARAP. (2) LG had paid 67
from the total 70 new PAP that occupied the RoW in
the high slope location of the road.
A. NOL LARAP 04 Jan 2013 ENV IRONMENTAL: Propose to site visit for integration of UKL&UPL
recommendation in to the design. The CTC was carried out training of
RKPPL to participants (PJN, PPK,DSC,Contractor,Pokja &Balai) on 17 to
B. NOL Implementation
LARAP 18 April 2013, Rev 18 June 2014, the RKPPL provided by contractor under review by
CTC/Subdit TLKJ.
26 June 2013.
SOC : (1) PMU / CTC will request to Satker to provide compensation
payment for the remaining 5 PAP as soon as possible.
Land acquisition is complete
A. NOL LARAP 10 Dec 2012 ENVIRONMENTAL : The CTC has been advise the UKL&UPL consultant to
decided poin sampling and format report. The consultant was
conducted sampling poin on 7 to 11 July 2014. CTC was prepare
B.NOL Implementation
outline,form RKPPL (by PMU letter to Kasatker/PMU letter on 7 April
LARAP 6 January 2014
2014), the contractor not yet prepare the RKPPL then CTC was
conducted training of RKPPL to Staff of Balai, PPK,DSC, and contractor
on 7 July 2014 SOC: Complete
Process relocation one kios Premium/BBM pararel
with construction activities.
A. NOL LARAP 16 Sept
2013, and approval
revision the report 12 Nov
2013;
B= implemented paralel
with construction
6
ENVIROMENTAL: Draft integration of AMDAL/RKL recommendation has
been prepared by CTC and under discussion with contractor, DSC for
input those recommendation in to the design. The CTC was carried out
training of RKPPL to participants (PJN, PPK,DSC,Contractor,Pokja &Balai)
on 5 to 6 June 2014: SOCIAL: (1) is still on progress. (2) is still on
progress.
NOL LARAP.
Preparation Implementation LARAP
A. NOL LARAP 20
November 2013;
B: Monitoring Report on
August 2014 (target)
ENVIRONMENTAL : Propose to site visit for check the UKL&UPL
recommendation will integrated in to the design. finding (CTC letter was
submit to the PMU), Prepare outline,form RKPPL (by PMU letter to
Kasatker/PMU letter on 7 April 2014). SOCIAL: Now, PMU/CTC still
waiting a report from Head of Satker PJN II - North Sumatera Province
recommendation will integrated in to the design. finding (CTC letter was
submit to the PMU), Prepare outline,form RKPPL (by PMU letter to
Kasatker/PMU letter on 7 April 2014). SOCIAL: PMU/CTC has been
coordinate with PPK to speed up the completion of land acquisition
prior to contract. The Final LARAP document and Action Plan that has
been signed by the Head of Satker PJN - Bengkulu Province has already
submitted to the WB.
APBD Prov Sumbar,
Dinas PU,
Corrected LARAP documents still to be submitted for
final review prior to submission to World Bank
Larap: Not Yet / Target:
July 2014
ENVIRONMENTAL; Propose to site visit for check the AMDAL
recommendation will integrated in to the design. (CTC letter was submit
to the PMU), Prepare outline,form RKPPL (by PMU letter to
Kasatker/PMU letter on 7 April 2014) . SOCIAL: Finalization LARAP will be
finished during August 2014
APBD Prov Sumbar,
Dinas PU,
July 2014
ENVIRONMENTAL;; propose to site visit for check the AMDAL/RKL
recommendation will integrated in to the design. (CTC letter was submit
to the PMU) and Prepare outline,form RKPPL (by PMU letter to
Kasatker/PMU letter on 7 April 2014).
SOCIAL: Finalization LARAP will be finished during August 2014
LARAP not yet available (BALAI not yet compose LARAP
Document)
APBD Prov Sumbar,
Dinas PU,
Total PAP 292 . Land affected = 8.875 M2. Aset affected RP. 8.237.443.000
: building 99 unit = 1.605 M2 ; Fence 12 unit = 219 M ; APBN Satker PJN I,
Plant 143 rod ; electricity pole 22 unit ; Telkom Pole 5 Bengkulu, 2014
unit
ENVIRONMENTAL: Propose to site visit for check the UKL&UPL
recommendation will integrated in to the design, Prepare outline,form
RKPPL (by PMU letter to Kasatker/PMU letter on 7 April 2014):
July 2014
ENVIRONMENTAL;;Propose to site visit for check the AMDAL/RKL
recommendation will integrated in to the design and Prepare
2014). SOCIAL: Finalization LARAP will be finished during August 2014
NOL LARAP.
A. NOL LARAP 20
November 2013;
ENVIRONMENTAL :Propose to site visit for check the AMDAL/RKL
2014): SOCIAL: PMU/CTC has been coordinate with PPK to speed up
the completion of land acquisition prior to contract.
Length Width
No
11
Loan Package Name
Provinces
Bantal - Mukomuko (1 Paket doc AMDAL) Bengkulu
(Km) 6 (m)
50.1
P
Environmental Screening
r
o
c
Result
Comments
Sensitive areas,
social issues,
uAMDAL
market on the street, geometric,
r
Approval Status by Environmental Agency (BLH)
Budget
APBN
(TLKJ 2011)
Alocated,Year
Status
100%
waste managemnt, continued
traffic access, etc
Social Screening
BLH
Approval
Completed/YES
on April 2014
Result
LARAP
Approval Status by The World Bank
Budget
Alocated,Year
Comments
: building 99 unit = 1.605 M2 ; Fence 12 unit = 219 M ; APBN Satker PJN I,
Plant 143 rod ; electricity pole 22 unit ; Telkom Pole 5 Bengkulu, 2014
unit
12
Kambang - Indrapura (1 Doc Amdal)
Sumatera Barat
55.2
6
ICB/Prior
AMDAL
Resident, productive land,
Catcment areas,rivers, slope
stability, squater on the street,
land acquisition.
APBN (TLKJ 2011)
100%
Completed/YES
on Feb 2014
LARAP
APBD Prov Sumbar,
Dinas PU,
13
Sp Rukis - Tj Kemuning
Bengkulu
56.3
7
ICB/Prior
UKL/UPL
APBN (P2JN 2011)
one link,sensitive/ steep
slopes,soft soil and rivers,
squater on the street, resident,
productive land.
100%
YES Recommended
2011
LARAP
: building 111 unit = 2.196 M2 ; Fence 127 unit = 1.575 APBN, Satker PJN I
Bengkulu, 2014
M ; Plant 363 rod ; electricity pole 25 unit
ICB/Prior
AMDAL
quality, waste managemnt,
continued traffic access & quarry
problem
APBN (TLKJ 2011)
100%
Completed/YES
on Feb 2014
ICB/Prior
UKL/UPL
resident, commersil areas,
geometric etc.
APBN (BBPJN I 2011)
100%
YES Recommended
2011
AWP - 3
14
15
Painan -Kambang (1 doc Amdal)
Sibolga - Bts Tap Sel
16 Seblat - Ipuh including (1 Amdal)
Sumatera Barat
Sumatera Utara
Bengkulu
17
Sp.Gunung Kemala - Pg. Tampak
Lampung
31.5
36
7
7
34.5
6
64 m
6
36.8
6
ICB/Prior
AMDAL
sensitive areas/steep slopes, soft
soil and rivers and beach abrasion
APBN (TLKJ 2011)
Status
NOL LARAP.
THE WB Approval
(A=Studi LARAP ;
B=Implementation
LARAP
CTC receipt LARAP revision from PMU/Balai. some
document not yet complete for review
July 2014
ENVIRONMENTAL; Propose to site visit for check the AMDAL/RKLand
Prepare outline,form RKPPL (by PMU letter to Kasatker/PMU letter on 7
April 2014). SOCIAL:PMU / CTC has been asked BALAI to send the
complete document of LARAP
NOL LARAP.
A. NOL LARAP 20
November 2013; B.-
recommendation will integrated in to the design, Prepare
environmental mitigation on construction stage for contractor (RKPPL). .
SOCIAL: PMU/CTC has been coordinate with PPK to speed up the
completion of land acquisition prior to contract.
Desember 2014
100%
Completed/YES
on April 2014
Simple
LARAP
LARAP
Simple
LARAP
finalized.
APBD Prov Sumbar,
Dinas PU,
LARAP under revision by the local consultant /BBPJN II Larap: Not Yet / target: Oct ENVIRONMENTAL; Propose to site visit for check the AMDAL/RKL
base on CTC comment
2014
2014):.Propose to site visit for finding environmental issues on
field.SOCIAL: Awaiting The LARAP Document Revised from BPJN II
Total PAP 1.448 . Land affected 1.531 plot = 45,831M 2. APBN, Satker PJN II,
Aset affected : building 340 unit = 3.399 M2 ; Fence 12 Sumut, 2014
unit = 1.563 M ; Plant 385 rod, Terrace=991,607 M 2
(1). Formation of the Appraisal team on process. (2).
Preparation of Measurements and Inventory
APBN Satker PJN I,
: building 40 unit = 533 M2 ; Fence 34 unit = 384 M ;
Bengkulu, 2014
Plant 51 rod ; electricity pole 5 unit
NOL LARAP.
A. NOL LARAP 28 October
2013 and NOL revise 05
Feb 2014;
Desember 2014
A. NOL LARAP 20
November 2013;
ICB/Prior
AMDAL
sensitive areas/resident, land
acquisition, steep slopes,soft soil
and rivers and beach abrasion
APBN (TLKJ 2011)
100%
YES Recommended
2012
LARAP
18
Mukomuko - Bts. Sumbar
Bengkulu
25.8
6
NCB/Post
UKL&UPL
one link,sensitive/steep
slopes,soft soil and rivers
APBN (TLKJ 2011)
100%
YES Recommended
2010
LARAP
19
Lais- Bintunan
Bengkulu
11.6
7
NCB/Post
UKL&UPL
one link,sensitive/air pollution,
traffic congestion, squater on the
street, etc
APBN (TLKJ 2011)
100%
YES Recommended
2010
LARAP
Total PAP 1.885 . Land affected 1.926 plot = 194.278
M2. Aset affected : building 440 unit = 4.557 M2 ; ;
Plant 4.267 rod ;paddy field 48.602 clumps.
Remedial Action
ENVIRONMENTAL :Propose to site visit for check the AMDAL/RKL
2014): SOCIAL: PMU/CTC has been coordinate with PPK to speed up
Environmental: Propose to site visit for check the UKL&UPL
recommendation will integrated in to the design issues will integrated to
design, and Prepare outline,form RKPPL (by PMU letter to Kasatker/PMU
letter on 7 April 2014):.SOCIAL: SOCIAL: Now, PMU waiting Larap
implementation report from Head of Satker North Sumatera Province
ENVIRONMENTAL : Propose to site visit for check the AMDAL/RKL
2014):.Propose to site visit for finding environmental issues on field.
SOCIAL: PMU/CTC has been coordinate with PPK to speed up the
completion of land acquisition prior to contract.
ENVIRONMENTAL: Propose to site visit for check the AMDAL/RKL
2014): SOC: PMU/CTC is waiting report of implementation of the Larap
from Head of Satker II Lampung Province.
RP.57.414.485 .000
APBN, Satker PJN II
Lampung, 2014
(1). Formation of the Appraisal team on process. (2).
Preparation of Measurements and Inventory for
Affected Assets
A. NOL LARAP 16 Sept
2013
APBN, 2015
LARAP will provided BBPJN III
Larap: Not Yet
recommendation will integrated in to the design, Prepare outline,form
RKPPL (by PMU letter to Kasatker/PMU letter on 7 April 2014):
Total PAP 82 . Land affected 82 plot = 2.852 M2. Aset
affected : building 14 unit = 201 M2 ; Fence 60 unit =
714 M ; Plant 20 rod ; electricity pole 8 unit
Rp.3.349.829.000
APBN, Satker PJN II
Lampung, 2014
NOL LARAP.
A. NOL LARAP 20
November 2013;
2014):. SOCIAL: PMU/CTC has been coordinate with PPK to speed up
Desember 2014 (target)
20
Sumatera Barat
14.6
7
NCB/Post
UKL&UPL
sensitive areas/resident, land
acquisition, steep slopes,soft soil
and rivers
APBN (TLKJ 2011)
100%
YES Recommended
2011
Simple
LARAP
finalized.
APBD Prov Sumbar,
Dinas PU,
LARAP under revision by the local consultant /BBPJN II Larap: Not Yet / Target:
base on CTC comment
Oct 2014
ENVIRONMENTAL; Propose to site visit for check the UKL&UPL
2014). SOCIAL: Awaiting The LARAP Document Revised from BPJN II
21
Lubuk Alung -Kurataji
Sumatera Barat
16.8
7
UKL&UPL
one link,sensitive/steep
slopes,soft soil and rivers
APBN (Balai II 2011)
100%
YES Recommended
2011
Simple
LARAP
finalized.
APBD Prov Sumbar,
Dinas PU,
LARAP under revision by the local consultant /BBPJN II Larap: Not Yet / Target:
base on CTC comment
Oct 2014
ENVIRONMENTAL; Propose to site visit for check the UKL&UPL
recommendation will integrated in to the design. Prepare outline,form
RKPPL (by PMU letter to Kasatker/PMU letter on 7 April 2014):. SOCIAL:
Awaiting The LARAP Document Revised from BPJN II
NCB/Post
July 2014
Appendix F
Procurement Plan & Progress
Procurement Plan of Civil Works
Western Indonesia National Roads Improvement Project (WINRIP)
Name of Executing Agency: Directorate General of Highways , Ministry of Public Works.
Ref. No.
Province
Sub - Project
Link No.
Length
(Km)
AWP -1
1
2
3
4
Krui - Biha
Lampung
Padang Sawah - Sp.Empat
West Sumatera
Manggopoh - Padang Sawah
West Sumatera
Ipuh - Bantal
Bengkulu
053.0
047.2
047.1
015.1
25.00
5
Sp.Gng Kemala - Pugung Tampak
Simpang Rampa - Poriaha
Lampung
North Sumatera
061.1
015.
USD million
13.98
40.90
0.10
228,772.24
251,649.47
19.55
32.00
167,678.40
184,446.24
14.33
247,105.24
271,815.76
21.12
807,090.72
68.98
Sub Total AWP - 1
A W P - 2 and 3
17
IDR (x10 )
⁶
163,534.85
179,888.33
42.40
36.80
9.70
Updated August 13, 2014 Edit 250112
11700
Estimated Cost Estimated Cost
Qualification
EE
EE
Procureme
(Incl. VAT)
(Incl. VAT)
nt Method
Criteria
255,269.25
152,870.49
WB Prior/
Post
Rewiew
Schedule
Actual
(Pre/Post)
ICB
ICB
ICB
ICB
Pre
Pre
Pre
Pre
Prior
Prior
Prior
Prior
Schedule
Revised
Actual
Schedule
Revised
Actual
Schedule
Revised
Actual
Schedule
Revised
Actual
Design
PQ Document
Submission
Submission
NOL Date
Date
Date
12-Jan-11
25-Jan-11
12-Jan-11
25-Jan-11
12-Jan-11
25-Jan-11
12-Jan-11
25-Jan-11
09-Feb-11
21-Feb-11
09-Feb-11
21-Feb-11
09-Feb-11
21-Feb-11
09-Feb-11
21-Feb-11
09-May-11
02-Nov-11
09-May-11
02-Nov-11
09-May-11
02-Nov-11
09-May-11
02-Nov-11
WB NOL
Date
07-Aug-11
28-Dec-11
07-Aug-11
28-Dec-11
07-Aug-11
28-Dec-11
07-Aug-11
28-Dec-11
Evalt.Qualification
Report
Invitation for Submission
Preof
Submissio
qualification
n Date
Application
15-Dec-11
30-Dec-11
15-Dec-11
30-Dec-11
15-Dec-11
30-Dec-11
15-Dec-11
09-Feb-12
28-Feb-12
09-Feb-12
28-Feb-12
09-Feb-12
28-Feb-12
09-Feb-12
30-Dec-11
28-Feb-12
13-Sep-12
25-Jan-13
13-Sep-12
25-Jan-13
13-Sep-12
25-Jan-13
13-Sep-12
25-Jan-13
WB NOL
Date
28-Feb-13
28-Mar-13
28-Feb-13
28-Mar-13
28-Feb-13
28-Mar-13
28-Feb-13
28-Mar-13
Notification
Bidding Document
of
Submission
Date
Qualification
01-Mar-13
17-May-13
17-May-13
01-Mar-13
17-May-13
17-May-13
01-Mar-13
17-May-13
17-May-13
01-Mar-13
17-May-13
17-May-13
27-Jun-12
27-Jun-12
27-Jun-12
27-Jun-12
WB NOL
31-Oct-12
31-Oct-12
31-Oct-12
31-Oct-12
Invitation
for Bids
Date
07-Mar-13
27-May-13
27-May-13
07-Mar-13
27-May-13
27-May-13
07-Mar-13
27-May-13
27-May-13
07-Mar-13
27-May-13
27-May-13
Bid
Opening
Date
18-Apr-13
08-Jul-13
18-Jul-13
18-Apr-13
08-Jul-13
18-Jul-13
18-Apr-13
08-Jul-13
18-Jul-13
18-Apr-13
08-Jul-13
18-Jul-13
Submissio
n Date
WB NOL
Date
05-May-13
10-Sep-13
10-Sep-13
05-May-13
10-Sep-13
10-Sep-13
05-May-13
10-Sep-13
10-Sep-13
05-May-13
10-Sep-13
10-Sep-13
19-May-13
24-Sep-13
18-Sep-13
19-May-13
24-Sep-13
18-Sep-13
19-May-13
24-Sep-13
18-Sep-13
19-May-13
24-Sep-13
18-Sep-13
Construc
Contract
Commence
Signature
ment Date
Date
tion
Period
Completion
Date
18-Jun-13
14-Nov-13
25-Nov-13
18-Jun-13
14-Nov-13
06-Dec-13
18-Jun-13
14-Nov-13
06-Dec-13
18-Jun-13
14-Nov-13
14-Nov-14
640
06-Dec-13
08-Jan-14
07-Sep-15
09-Oct-15
730
06-Dec-13
06-Jan-14
06-Dec-15
05-Jan-16
730
06-Dec-13
06-Jan-14
06-Dec-15
05-Jan-16
730
06-Dec-13
13-Jan-14
21.82
ICB
13.07
ICB
Pre
Pre
Prior
Prior
Schedule
Revised
Actual
30-Sep-13
14-Oct-13
30-Sep-13
14-Oct-13
06-Nov-13
30-Sep-13
10-Oct-13
30-Sep-13
10-Oct-13
11-Nov-13
30-Dec-13
Schedule
Revised
Actual
06-Nov-13
20-Nov-13
06-Nov-13
20-Nov-13
22-Nov-13
6-Jan-14
07-Nov-13
22-Jul-14
07-Nov-13
18-Nov-13
23-Dec-13
10-Feb-14
06-Nov-13
20-Nov-13
06-Nov-13
20-Nov-13
22-Nov-13
6-Jan-14
07-Nov-13
10-Feb-14
22-Jan-14
19-May-14
28-Feb-14
06-Feb-14
2-Jun-14
13-Jun-14
10-Feb-14
9-Jun-14
25-Jun-14
02-Dec-13
14-Feb-14
19-Dec-14
16-Dec-13
28-Feb-14
7-Jan-14
17-Feb-14 01-Apr-14 30-Apr-14
16-Jun-14 28-Jul-14
1-Sep-14
4-Jul-14 15-Aug-14
14-May-14
15-Sep-14
7-Jul-14
8-Nov-14
11-Aug-14
13-Dec-14
720
31-Jul-16
1-Dec-16
7-Feb-14
26-May-14
9-Jun-14
21-Feb-14
9-Jun-14
15-Jul-14
24-Feb-14
16-Jun-14
22-Jul-14
2-Dec-13
2-Jun-14
18-Jul-14
16-Dec-13
16-Jun-14
22-Jul-14
4-Mar-14 15-Apr-14
23-Jun-14 4-Aug-14
11-Aug-14
19-May-14 2-Jun-14
8-Sep-14 22-Sep-14
23-Jul-14
15-Nov-14
22-Aug-14
20-Dec-14
540
12-Feb-16
11-Jun-16
7-Feb-14
26-May-14
16-Jun-14
21-Feb-14
9-Jun-14
25-Jun-14
24-Feb-14
16-Jun-14
11-Jul-14
2-Dec-13
2-Jun-14
21-Jul-14
16-Dec-13
16-Jun-14
6-Aug-14
4-Mar-14
23-Jun-14
15-Apr-14
4-Aug-14
19-May-14 2-Jun-14
8-Sep-14 22-Sep-14
23-Jul-14
15-Nov-14
22-Aug-14
20-Dec-14
720
11-Aug-16
8-Dec-16
7-Feb-14
26-May-14
16-Jun-14
21-Feb-14
9-Jun-14
25-Jun-14
24-Feb-14
16-Jun-14
11-Jul-14
2-Dec-13
2-Jun-14
21-Jul-14
16-Dec-13
16-Jun-14
6-Aug-14
4-Mar-14
23-Jun-14
15-Apr-14
4-Aug-14
19-May-14 2-Jun-14
8-Sep-14 22-Sep-14
23-Jul-14
15-Nov-14
22-Aug-14
20-Dec-14
720
11-Aug-16
8-Dec-16
015.2
50.10
246,499.55
21.07
ICB
Pre
Prior
Schedule
Revised
Actual
06-Aug-14
07-Nov-13
18-Nov-13
23-Dec-13
13
Sp Rukis - Tj Kemuning
Bengkulu
006.1
56.30
316,304.67
27.03
ICB
Pre
Prior
Schedule
Revised
Actual
06-Nov-13
20-Nov-13
06-Nov-13
20-Nov-13
22-Nov-13
6-Jan-14
07-Nov-13
06-Aug-14
07-Nov-13
18-Nov-13
23-Dec-13
10-Feb-14
Schedule
Revised
Actual
13-Nov-13
27-Nov-13
13-Nov-13
4-Aug-14
27-Nov-13
18-Aug-14
04-Dec-13 03-Jan-14 02-Feb-14
25-Aug-14 29-Sep-14 3-Nov-14
16-Feb-14 16-Mar-14
17-Nov-14 15-Dec-14
15-Apr-14
29-Dec-14
450
9-Jul-15
22-Mar-16
21-Nov-13
Schedule
Revised
Actual
27-Nov-13
13-Nov-13
4-Aug-14
27-Nov-13
18-Aug-14
04-Dec-13 03-Jan-14 02-Feb-14
25-Aug-14 29-Sep-14 3-Nov-14
16-Feb-14 16-Mar-14
17-Nov-14 15-Dec-14
15-Apr-14
29-Dec-14
300
9-Feb-15
24-Oct-15
21-Nov-13
19
Lais - Bintunan
Bengkulu
010.0
009.1
20.88
10.80
92,127.40
35,886.28
7.87
3.07
NCB
NCB
Post
Post
Prior
Prior
13-Nov-13
15
Sibolga - Batas Tapsel
North Sumatera
016.1
36.00
376,479.38
32.18
ICB
Post
Prior
Schedule
Revised
Actual
13-Nov-13
16-Dec-13
30-Dec-13
27-Nov-13
30-Dec-13
28-Feb-14
27-Dec-13
4-Aug-14
10-Jan-14
18-Aug-14
17-Jan-14 28-Feb-14 30-Mar-14 13-Apr-14 11-May-14 10-Jun-14
25-Aug-14 6-Oct-14 10-Nov-14 24-Nov-14 17-Jan-15 21-Feb-15
900
26-Nov-16
8-Aug-17
8
Bts.Kota Pariaman - Manggopoh
West Sumatera
024.0
46.80
401,566.85
34.32
ICB
Post
Prior
Schedule
Revised
Actual
14-Jul-14
28-Jul-14
04-Aug-14
18-Aug-14
25-Aug-14
06-Oct-14
10-Nov-14 24-Nov-14
17-Jan-15
16-Feb-15
720
5-Feb-17
10
Simpang Empat - Sp.Air Balam
West Sumatera
034.1
61.70
546,065.47
46.67
ICB
Post
Prior
Schedule
Revised
Actual
14-Jul-14
28-Jul-14
04-Aug-14
18-Aug-14
25-Aug-14
06-Oct-14
10-Nov-14 24-Nov-14
17-Jan-15
16-Feb-15
720
5-Feb-17
7
Indrapura - Tapan
West Sumatera
019.0
19.50
207,010.23
17.69
NCB
Post
Prior
Schedule
Revised
Actual
14-Jul-14
28-Jul-14
04-Aug-14
18-Aug-14
25-Aug-14 29-Sep-14
3-Nov-14
17-Nov-14 29-Dec-14
28-Jan-15
630
19-Oct-16
12
Kambang - Indrapura
West Sumatera
017.2
55.20
498,619.49
42.62
ICB
Post
Prior
Schedule
Revised
Actual
14-Jul-14
28-Jul-14
04-Aug-14
18-Aug-14
25-Aug-14
06-Oct-14
10-Nov-14 24-Nov-14
17-Jan-15
16-Feb-15
720
5-Feb-17
14
Painan - Kambang
West Sumatera
017.1
31.50
118,993.00
10.17
NCB
Post
Prior
Schedule
Revised
Actual
01-Oct-14
15-Oct-14
01-Oct-14
15-Oct-14
22-Oct-14
26-Nov-14 31-Dec-14
14-Jan-15
25-Feb-15
11-Mar-15
630
30-Nov-16
16
Seblat - Ipuh, Including
Bengkulu
009.4
34.50
0.052
110,237.00
9.42
NCB
Post
Prior
Schedule
Revised
Actual
01-Oct-14
15-Oct-14
01-Oct-14
15-Oct-14
22-Oct-14
26-Nov-14 31-Dec-14
14-Jan-15
25-Feb-15
11-Mar-15
630
30-Nov-16
20
West Sumatera
002.0
14.60
54,557.00
4.66
NCB
Post
Post
Schedule
Revised
Actual
01-Oct-14
15-Oct-14
01-Oct-14
15-Oct-14
22-Oct-14
26-Nov-14 31-Dec-14
14-Jan-15
11-Feb-15
25-Feb-15
540
18-Aug-16
21
West Sumatera
027.0
16.80
65,788.00
5.62
NCB
Post
Post
Schedule
Revised
Actual
01-Oct-14
15-Oct-14
01-Oct-14
15-Oct-14
22-Oct-14
26-Nov-14 31-Dec-14
14-Jan-15
11-Feb-15
25-Feb-15
540
18-Aug-16
18
Mukomuko - Batas Sumbar
Bengkulu
015.3
25.80
69,233.00
5.92
NCB
Post
Post
Schedule
Revised
Actual
30-Dec-14
13-Jan-15
30-Dec-14
13-Jan-15
20-Jan-15
24-Feb-15
31-Mar-15
14-Apr-15
12-May-15 26-May-15
540
16-Nov-16
9
Lampung
026.1
42.00
149,831.00
12.81
NCB
Post
Prior
Schedule
Revised
Actual
30-Dec-14
13-Jan-15
30-Dec-14
13-Jan-15
20-Jan-15
24-Feb-15
31-Mar-15
14-Apr-15
26-May-15
630
28-Feb-17
Sub Total AWP - 2 & 3
3,223,004.80
275.47
Total AWP - 1 , 2 & 3
4,030,095.52
344.45
Note:
1 USD =
Rp11,700.00
134,909,211,000.00
PT. Jaya Konstruksi
Manggala Pratama, Tbk.
197,936,699,000.00
PT. Jaya Konstruksi
143,688,963,000.00
186,936,750,000.00
663,471,623,000.000
243
18-Dec-13
Bengkulu
Bengkulu
PT. Jaya Konstruksi
PT. Waskita Karya
(Persero), Tbk. and PT.
06-Dec-15
Daya
Mulia Turangga, J.O.
12-Jan-16
Bantal - Mukomuko
Ps. Pedati - Kerkap
Contract Amount
(Incl. VAT10%)
IDR
(day)
11
6
Contractor
(Exchange rate assumption for FY 2014, Ministry of Finance)
Package 6 and 19: Bidding document for NCB e-Procurement,Post Qualification, need mutual discuss PMU, WB, DTA and PUSDATA to finalized.
Package 8,7, 10 and 12 under Road Safety audit for design by TLKJ, DTA.
Package 14, 16, 20 and 21 under detail designed by DSC Consultant.
9-Jun-15
July 2014
Appendix G
WINRIP Website & Application Progress
July 2014
APPENDIX G
Key points of the Monthly Progress Report of the MIS on July, 2014
NO.
1
TASK
Developing of The
FMIS Application
DESCRIPTION
STATUS
We are planning to complete
The programming modules
the development of the FMIS
that have been finished
application at the end of July.
are as follows:
The modules to be completed
 Project Data
is Consultant Services module
 Financial and Physical
and Reports module. And then
Progress
we'll do a system test. If the
 Progress Summary
system has been running well,
 History of Financial
then we will disseminate to
and Physical Progress
each Satker's.
 User
And the programming
modules that not yet
finished are as follows:
 Consultant Services
 Reports
We can accessed that
application on URL:
http://fmis.winripibrd.com/admin.
Username: admin
Password: admin
2
Data Synchronization
from The SIPP to The
FMIS Application
The SIPP application from
DGH as a reference and a
source of primary data for
financial reports. For it will be
synchronized data from the
SIPP to the FMIS application.
Data synchronization
mechanism will be discuss
later with the Subdit Infokom
of DGH.
We have coordinated with
the Sub-Directorate of
Information and
Communication of DGH to
synchronize the SIPP data
with FMIS application on
22 July 2014. And they
undertakes to provide the
URL address for parsing
the data in an XML file in
real times. From this URL
address all of the data will
be inputted directly into the
FMIS database.
But we are still waiting for
the URL address for
parsing the data from the
SIPP Terpadu into the
FMIS application.
3
Restructuring of Folder
of The File Storage
In accordance with the
request of the PMU to
restructuring the folder
structure on the File Storage
We have set up a cloud
system for restructuring
the File Storage folder.
The File Storage can be
NO.
TASK
July 2014
DESCRIPTION
server. They asked that the
name of 21 civil works
package as the root folder.
Then all the data and
documents will be put into a
folder of each civil works
package.
4
CHS and FMIS
Socialization
In June and July 2014, we
conducted to socialization of
the CHS (Complaint Handling
System) application in the
TPM (Third Party Monitoring)
training for the ACAP (AntiCorruption Action Plan)
activities. The socialization
process is conducted 3 times
in Bandar Lampung, Padang
and Bengkulu.
STATUS
accessed online through
the URL address:
www.wd2go.com.
But apparently The WD
My Cloud framework using
Java Applet that blocked
by all internet browser
software. So the File
Storage failed to open with
the browser software.
Therefore, in the next
month we will try the other
ways to develop the cloud
system for the File
Storage.
We have socialized the
CHS and FMIS application
through activities of TPM
training in 3 times in:
1. Bandar Lampung, June
5-6, 2014.
2. Padang, June 18-19,
2014.
3. Bengkulu, July 7-8,
2014.
July 2014
The list of comments for subject of the CHS and FMIS application on the TPM training
LOCATION
Bandar
Lampung
DATE
June 5-6,
2014
NO.
1
COMMENTER
Mrs. Dina
Febriniputri
(BBPJN III)
COMMENTS
The WINRIP leaflet is what for?
Do the BBPJN III could take the
information in the WINRIP leaflet
as for materials of the booklet of
Biha-Krui package?
ANSWER
There are at least 3 goals of making of WINRIP
leaflets, namely:
1. To put data and information about the
WINRIP project in just of 1 sheet leaflet.
2. As a tools of communication to disseminate
the information to the public.
3. To simplify the deployment process and
dissemination of information about the
WINRIP project to the public.
We are happy to allow the BBPJN III or other
agencies to take part or all of the information in
the WINRIP leaflet as a booklet sources. But
don’t forget to put the data sources clearly.
2
Mr. Supardjono
(PPK/PJN 2)
The WINRIP progress status is
also included the physical
progress of the project? Then if
the public can also access
information such the physical
progress?
The Progress Status page in the WINRIP
website only provide information about status of
the design review activities, the auction process
every physical project, and document of the
environmental and social (such as EIA, UKP /
UPL, SPPL, RKPPL, LARAP, etc.).
As for the financial report and physical progress
reports every package, we still developing of the
FMIS (Financial Management Information
System) application to manage that
informations. All data and information in the
FMIS database can only be used for internal use
only. So the general public can not access the
fully data.
LOCATION
Padang
DATE
June 18-19,
2014
July 2014
NO.
COMMENTER
COMMENTS
1
Mr. Iwang Patria
(PPK-09)
The PPK-09 office does not
have the budget to create and
print a leaflet/booklet in large
quantities. The PPK-09 is only
capable to printing the
leaflets/booklets as many as 30
copies that will be distributed to
30 districts within the region
around the WINRIP activities.
In accordance with the Loan Agreement of
WINRIP, that each PIU/PPK must socialize the
project activities to the public. In doing this
socialization, each PIU/PPK can using the
leaflets/booklets as a tool to deliver project
information to the public.
2
Mr. Iwang Patria
(PPK-09)
The contract documents and the
final audit results are the state
confidential of documents. So it
can not be accessed by the
public. The documents that can
be accessed is as standard and
technical specification of
documents.
In accordance with the Loan Agreement of
WINRIP, that the contract documents that have
been contracted to be opened to the public,
unless the document analysis and audit of the
auction. But later CTC will undertake the review
of the details and criteria for confidential state of
documents in accordance with the ministerial
decree or the DGH regulation.
3
Mr. Syaiful Amri
(TPM)
Suggested that the TPM has
access to open the CHS and the
FMIS database.
The CTC will discuss this issue permissions
prior to the PMU. If the PMU allows the TPM to
access the database, then the CTC will create a
user account for the TPM to be able to access
the database.
4
Mr. Syaifullah
(TPM)
Proposed that all contractors to
create the MPR (Monthly
Progress Report) reports that
use the same standards and
formats.
This input immediately accommodated and will
be discussed by the CTC.
ANSWER
LOCATION
Bengkulu
DATE
July 7-8,
2014
July 2014
NO.
COMMENTER
COMMENTS
ANSWER
1
Mr. Zulkarnain
(Asisstant Bina
Program, Satker
PJN 1 Bengkulu)
Satker PJN 1 Bengkulu always
uploading data to the eMonitoring/SIPP Terpadu every
month. Then if we need to
upload the data again to the
FMIS application?
The FMIS application will be synchronize the
data with the SIPP of DGH. So Satker PJN 1
Bengkulu no longer need to upload the same
data to the FMIS application.
2
Mr. Zulkarnain
(Asisstant Bina
Program, Satker
PJN 1 Bengkulu)
If the Contractor does not
resolve the environmental
problems or do not follow up of
complaints from the public, is
there any doubt from the World
Bank to suspend financial
payments to the Contractor?
In the WINRIP General Specification, section
1.17.5 Basis for Payment is mentioned that if the
Contractor does not comply with the rules, then
the Engineer may make a reprimand and
suspension of financial payments statement to
the World Bank.
And in the FIDIC documents, section 4:18
Protection of the Environment stated that the
Contractor is obligated to protect the
environment from pollution.
Then in the FIDIC documents, section 4:21
Progress Reports mentioned that the Contractor
shall make physical progress report including
environmental aspects, natural disasters and
public complaints.
3
Mr. M. Fauzi ST,
MT (TPM –
Universitas
Bengkulu)
Asked that the TPM has access
to open the CHS and the FMIS
database.
The CTC will discuss this issue permissions
prior to the PMU. If the PMU allows the TPM to
access the database, then the CTC will create a
user account for the TPM to be able to access
the database.
July 2014
Appendix H
ACAP Training /Dissemination Progress
July 2014
Appendix H ACAP Activity Progress
Appendix H1
Activities Progress of Community Representative Observers (CROs)
from January 2013 – July 2014 and the Works Plan
No
Subject of Activities
Date of Finish/
completed
1.
Orientation and studied of WINRIP documents and Development of Works Plan
January 2013
2
Prepared of Workshop of Procurement Document Evaluation.
February 2013
3.
Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,
Balai BBPJN and PMU.
Febr. 28, 2013 –
March 01, 2013
4.
Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’s
Selection
March 1, 2013
5.
Provided the Materials (Slide Presentation/Power-point) of General Explanations
about WINRIP and the CRO’s selection and
March 8, 2013
6.
Provided Training Materials for CROs.
March 8, 2013
7.
Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director of
Planning as Chairman of PMU to Head of BBPJN II & III, about the Selection of
CROs/WPM, + TOR and Guidelines Document
March 11, 2013
8
Preparation of Socialization on CROs selection in BBPJN II Padang for package 02
Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, and
Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha and
package 04 Ipuh – Bantal.
March 31, 2013
9.
Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –
Simpang Empat and package 03 Manggopoh - Padang Sawah
April 9, 2013
10
Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha and
package 04 Ipuh – Bantal.
April 11, 2013
11.
Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head of
Colleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.
Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).
May 17, 2013
12.
Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head of
Colleges in Padang, about selection of the CROs for package 02. Padang Sawah –
Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).
May 20, 2013
13.
Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – Bantal
Province Bengkulu, and training for selected CROs in BBPJN III Palembang
May 23, 2013
14.
Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah
– Simpang Empat, and training for selected CROs in BBPJN II Padang
May 27, 2013
15.
Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director of
Planning as Chairman of PMU to Head of BBPJN II & III, about the Selection of
CROs/WPM, + TOR and Guidelines Document
May 28, 2013
16.
Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose the
Application Letter for Approval of selected CROs for Package 03. Manggopoh – Padang
Sawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang for
Package 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal Province
Bengkulu.
May 29, 2013
July 2014
Date of Finish/
completed
No
17.
Compiling summary of the results of Selection the Community Representative
Observers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Training activities
for selected CROs for four Packages AWP-1
June 1 - 9, 2013
18.
Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,
and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Director
of Planning DGH, as the Chairman of PMU.
June 1 - 9, 2013
19.
Monitor and observation the Pre-Bid Meeting and Site Visit activities of Procurement
Process that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013
by CROs in implementing their tasks on the
June 10 - 16,
2013
20.
Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities
June 17 - 23,
2013
21.
Examine the report of CROs on the monitoring and observation of Pre-Bid Meeting
and Site Visit at the packages of Annual Works Program - 1 (AWP-1) WINRIP.
June 24 - 30,
2013
Modify the template of monitoring the report of the CROs, to be more focused and
more systematically
22.
Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 by
Community Representative Observers (CROs) for Package 01, 02, 03, and 04
July 18, 2013
23.
Monitoring and examined of the CRO’s Report on the monitoring and observation of
Bid Submission and Bid Opening activities for four packages of Annual Works Program
- 1 (AWP-1) WINRIP, which have been carried out on July 18, 2013
August, 2013
24
Preparation on the Socialization of CROs selection to the Procurement Committee
(POKJA) of Sumatera Utara province, for package Simpang Rampa – Poriaha and
package Sibolga – Batas Tapanuli Selatan
October 2013
25
Monitored /Observed of Procurement progress on Commencement of Bid Winners
for four packages AWP-1 (Package 01, 02, 03, and 04) and informed to related
Community Representative Observers (CROs).
Carried out the dissemination of CROs selection to the Procurement Committee
(POKJA) of Sumatera Utara province, for package Simpang Rampa – Poriaha. in Balai
(BBPJN) I Medan and in Project Management (Satker) Office.
Carried out the CROs selection for package 17: Simpang Gunung Kemala – Pugung
Tampak in Lampung..
November 2013
26
27
November 19 –
20, 2013
July 17, 2014
Works Plan for the next steps of CROs subject activities
No
1.
2.
3.
4.
Assist PMU to prepare the Decree of Director of Planning DGH, as the Chairman of
PMU on Establishment the CRO for package 17: Simpang Gunung Kemala – Pugung
Tampak.
Socialization of CROs selection to the Procurement Committee (POKJA) of Sumatera
Utara province, for package 17: Simpang Rampa – Poriaha and package 05: Sibolga –
Batas Tapanuli Selatan.
Implementation of CROs selection for package 05: Simpang Rampa – Poriaha North
Sumatera Province
Implementation of CROs selection for package 11: Bantal – Mukomuko and package
13: Simpang Rukis – Tanjung Kemuning, Bengkulu Province
Datelines Plan /
Actual condition
August 2014
August, 2014
August, 2014
August, 2014
July 2014
Appendix H.2
The Progress of Third Party Monitoring (TPM) Activities
from January 2013 – July 2014 and Works Plan for Next Steps
No
Target
Completed
1.
Preparation the initial draft of ToR of selection the TPM
Dec, 2013
Dec, 2013
2.
Providing the TPM selection guidelines.
Dec, 2013
Dec, 2013
3.
Providing the Training Materials for the TPM
Dec, 2013
Dec, 2013
Jan, 2014
Jan. 24, 2014
Jan., 2014
Jan 29, 2014
Jan, 2014
Jan 13, 2014
Feb. 2014
Feb. 07, 2014
Feb. 13, 2014
Feb. 2014
Febr. 14, 2014
Feb. 2014
Febr. 18, 2014
Jan, 2014
Febr. 19, 2014
March 2014
Febr. 25, 2014
March 2014
March 10, 2014
June 2014
June 5 - 6, 2014
June 2014
June 17-18, 2014
July 2014
July 7 – 8, 2014
4.
5.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Preparing the official letter from the Director of Planning as
Chairman of PMU to Head of BBPJN II & III, about the Selection of
TPM.
Chairman of PMU to Universities, about the Selection of TPM.
Preparing the official letter from the Official in Charge/Ketua
Pelaksana Harian PMU to Satker/PPK, about the Selection of TPM
Preparing the official letter from the Official in Charge/Ketua
Pelaksana Harian PMU to Universities and Satker/PPK, about the
Socialization of TPM Selection for Package 01, 02, & 03
Socialization of the TPM selection for package 01: Krui - Biha.
Socialization of the TPM selection for package 02: Padang Sawah –
Simpang Empat and package 03: Manggopoh – Simpang Empat
Chairman of PMU to University of Bengkulu, about the Selection of
TPM for package 04: Ipuh - Bantal.
Help the PMU on formulating the TPM Evaluation Team
Implementation of selection of the TPM for four AWP-1 packages by
TPM Evaluation Team
Delivery of the Preparatory Training for elected TPM for package 01:
Krui – Biha in Lampung
Padang Sawah – Simpang Empat, and package 03: Mangopoh –
Padang Sawah in West Sumatera
Ipuh – Bantal in Bengkulu
14
Approval process of elected TPM
August 2014
15
Assist PMU to prepare the Decree on Establishment the TPM of
AWP-1 WINRIP from Director of Planning DGH, as the Chairman of
PMU.
August 2014
16
Signing letter of Employment Agreement and mobilization of TPM
August 2014
July 2014
Appendix H.3
Works Plan on Complaints Handling Mechanism System (CHS) Activities.
No
1
2
3
4
Subject of Activities / Item of Tasks
Review of Minister Decree of Public Works No. 323/2005 concerning the
procedures of Handling input from communities on the environment of the
Ministry of Public Works
Preparation of Complaints Register and the complaints address (developing of web
site of WINRIP) and provided ACAP to inputting data in the web site.
Preparation of Complaint Handling Procedure (already available on the website
application http://www.winrip-ibrd.com)
The completion of the Initial investigation of a complaint Procedure, and the
procedure for the investigation of Complaints, as well as the conclusion of
investigation (already available on the website application http://www.winripibrd.com)
Completion Plan/
Progress Condition
April 18, 2013
Completed on the
middle of Feb. 2014.
April 2014
April 2014
5
The establishment of the settlement Commission Handling the Complaint under
the Inspectorate General of the Ministry of Public Works (Executing Agency)
August 2014
6
Preparation of the device for Executing Agency such as: Procedures
announcement of penalties, procedures for the annual Survey, Procedure Annual
Independent Review, the process of Auctions
August 2014
7
The development of a code of conduct and actions for Implementing Institutions/
Implementing Agency (Bidders, Suppliers, contractors and Consultants)
September 2014
8
Support the PMU in the Management and Monitoring of the implementation
policy in handling public complaints
September 2014
July 2014
Appendix H.4
Works Activities on Publication / Disclosure Activities
No
Subject of Activities / Item of Tasks
Completion Plan/
Progress Condition
1
Conducted Workshop of Procurement Document Evaluation for POKJA,
Satker/PPK, Balai BBPJN and PMU
February 28, 2013
– March 01, 2013
2
Conducted Workshop of World Bank Guidelines of Procurement for
WINRIP to the POKJA, Satker/PPK, Balai BBPJN and PMU
April 24 – 25, 2013
3
Review training materials on Project Management Manual (PMM),
especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)
4
The second Review of training materials on Project Management Manual
(PMM), Chapter I - XII
5
The third Review of training materials on Project Management Manual
(PMM), Chapter I - XII
6.
Preparing Method Transparency to the Public, and Improvement the
procedures to the Public Disclosure through information media (website).
7.
The updating of Project Management Manual (PMM), Chapter 3, 9, 11, and
13, has been held in Bogor
June 2014
8
Delivery of the Preparatory Training for elected TPM for AWP-a packages:
01, 02, and 03
June 2014
9
Delivery of the Preparatory Training for elected TPM for AWP-a packages:
04
July 2014
10
The implementation of Dissemination/training of the PMM to
Stakeholders
11
Delivery of PMM Training for PPK, contractors and Supervision Consultants
(DSC)
12
13
Delivering the training programs will inline of project implementation
progress.
Monitoring of the implementation of the methods and procedures
disclosure and transparency of information to the public in each packets
that has begun construction
First updating April 29, 2013
Second updating on
December 18, 2013
third updating on
April, 2014
Establishment of Information
System (MIS) was finish on
March 2014
August 2014,
PMM for Project Executors
after the Work Order to the
Contractors
Depend on project
implementation progress
September 2014
July 2014
Appendix I
Appendix I : WINRIP Performance Indicators
Core
Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing
road user costs.
PDO Level Results Indicators*
Unit of Measure
Baseline
Cumulative Target Values**
Frequency
Data Source/
Responsibility
(2010)
Methodology
for Data
YR 1 YR 2 YR3 YR 4 YR5
Collection
0%
----5%
--20 %
Mid-term
Travel speed
PMU/CTC
Indicator One:
Average passenger travel times reduced by
and ICR
survey
at least 20% on project roads.
(i) For light vehicles with base year Speed
of 51 km/h
(ii) 46 km/h for large buses
(iii) 40 km/h heavy trucks
Indicator Two:
Average vehicle operating cost for a
typical car, bus and heavy truck reduced
by at least 5%, 8%, and 10% respectively,
on project roads
(i) For light vehicles with base year
Vehicle Operating Cost of $US0.19 per
veh-km
(ii) $US0.35 veh-km for large buses
(iii) $US0.65 veh-km for heavy trucks
Indicator Three:
Increase of AADT on project road sections
as per forecast
Km/h
---
---
0%
0%
0%
3%
5%
7%
---
5%
8%
10%
Mid-term
and ICR
AADT
Increases
as per
forecast
ICR
Road condition
and travel speed
surveys. And
use of HDM-IV
VOC estimation
Model
PMU/CTC
Traffic surveys
PMU/CTC
$US/km
AADT
PAD-Annex 7
INTERMEDIATE RESULTS
Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads
Intermediate Result indicator One:
Number of kilometers of improved
national roads in the project region as
planned.
Intermediate Result indicator Two:
Number of meters of improved bridges
0 km
50
km
100
km
300
km
500
km
715 km
SemiAnnually
Reports from
PMU
PMU/CTC
0m
0m
100
m
130
m
160
m
194 m
SemiAnnually
Reports from
PMU
PMU/CTC
km
meter
Core
PDO Level Results Indicators*
Unit of Measure
Baseline
(2010)
Intermediate Result (Component Two): Implementation Support
Satisfactory completion of technical audits
0%
for all road projects of component 1
Intermediate Result indicator Two:
Satisfactory completion of road safety
0%
audits for all road projects of component 1
Intermediate Result (Component Three): Road Sector Institutional Development
% of Environment unit staff trained and
capacitated to mitigate disaster risk related
0%
to road network
Cumulative Target Values**
YR 1
YR 2
YR3
YR 4
YR5
20 %
40 %
60 %
80 %
100 %
20 %
40 %
60 %
80 %
100 %
20 %
40 %
50%
75%
100%
Frequency
Data Source/
Methodology
Responsibility
for Data
Collection
SemiAnnually
Reports from
PMU
PMU/CTC
SemiAnnually
Reports from
PMU
PMU/CTC
SemiAnnually
Reports from
PMU and Bank
Supervision
PMU/CTC
July 2014
Appendix J
Correspondence
July 2014
Appendix J Correspondence
INCOMING LETTER
Correspondence
Date
July 1, 2014
July 1, 2014
July 1, 2014
From
PPK 01
Pelaksanaan
Preservasi
dan
Peningkatan
Kapasitas Jalan dan
Jembatan Nasional
Bts.
Sumbar
–
Seblat:
Endro Kusumo, M.T
MIS Specialist:
Sonny Thamrin
Procurement
Specialist 2:
Edhi Fachri
July 1, 2014
Direktur
Program
July 1, 2014
Direktur
Program
July 1, 2014
July 2, 2014
July 3, 2014
July 4, 2014
July 4, 2014
July 7, 2014
To
Activity
1. Team
Leader Surat Teguran-2
Paket
No.04
(Ipuh-Bantal)
2. Site Supervision
Engineer Paket
No.04
(IpuhBantal)
CTC
MIS MPR June 2014
CTC
Forwarded Pengumuman Hasil
PQ, Final Dokumen Lelang,
Jadwal Lanjutan Lelang, dan
LARAP Paket No.17: Sp. Gn.
Kemala – Pg. Tampak
Penyampaian Respon Bank
Dunia untuk laporan Monitoring
Pelaksanaan
LARAP
Paket
No.03: Manggopoh-Pd. Sawah
Penyampaian Persetujuan Bank
Dunia Terhadap AER Paket
No.11: Bantal-Mukomuko
Penyampaian Persetujuan Bank
Dunia Terhadap AER Paket
No.13: Sp. Rukis-Tj. Kemuning
Surat Pernyataan Kesediaan
Menjadi TPM Paket No.03:
Manggopoh – Pd. Sawah
Bina Direktur
Bina
Pelaksanaan Wilayah
I
Bina Direktur
Bina
Pelaksanaan Wilayah
I
Direktur
Bina Direktur
Bina
Program
Pelaksanaan Wilayah
I
Kaprodi Teknik Sipil Kasubdit
Sistem
Program
Pengendalian
Pascasarjana
Wilayah I/PMU OIC:
Universitas
Bung Ir.
Agusta
E.
Hatta, Padang
Sinulingga, M.T
PT.
Perentjana CTC
Djaja Bagian Umum
Environmental
CTC
Specialist:
Leti Hermawati
Kasubdit
Sistem World Bank:
Pengendalian
A.Aldian and Lies
Wilayah I/PMU OIC:
Ir.
Agusta
E.
Sinulingga, M.T
Financial
CTC
Management
Amendment No.2 Revision June
10, 2014
Environmental and Social MPR
June 2014
New
Document:
WINRIP
Package No.5: Sp. RampaPoriaha, North Sumatera –
Informal Bank’s Review
MPR Financial June 2014
Date
July 8, 2014
From
Specialist:
Tarwanto
PPK 01
Pelaksanaan
Preservasi
dan
Peningkatan
Kapasitas Jalan dan
Jembatan Nasional
Bts.
Sumbar
–
Seblat:
Endro Kusumo, M.T
Financial
Management
Specialist:
Tarwanto
DSC
July 8, 2014
Subdit PKLN
July 8, 2014
Director of Planning
July 8, 2014
July 10, 2014
DSC, cc: CTC
July 10, 2014
DSC, cc: CTC
July 11, 2014
CTC
July 11, 2014
CTC
July 11, 2014
DSC
July 11, 2014
Procurement
Specialist 2:
July 7, 2014
July 8, 2014
July 2014
To
Activity
1. Team
Leader Surat Teguran-3
Paket
No.04
(Ipuh-Bantal)
2. Site Supervision
Engineer Paket
No.04
(IpuhBantal)
CTC
CTC
Draft bahan rapat Bappenas
DSC Monthly Progress Report
No.13 June 2013 (Change of
Personnel Keys and Progress of
Construction of June 2014)
CTC
Permintaan Laporan Progress
Dwi Mingguan WINRIP
Task Team Leader
Submission
of
Proposed
WINRIP:
Standard Bidding Document
Mrs. Elizabeth Goller (SBD) for National Competitive
Bidding (NCB) Post Qualification
with Full E-Procurement
Task Team Leader
Submission
of
Revised
WINRIP:
Mrs. Elizabeth Goller (AER),
Proposed
Qualified
Applicants for Package No.5: Sp.
Rampa-Poriaha; WINRIP Loan
IBRD 8043 ID.
Site
Supervision Monthly Project Report No.6
Engineer
Package June 2014
No.4 (Ipuh-Bantal)
Site Supervision
Quarterly Report (QPR) No.02
Engineer Package
covering for April, May, June
No.4 (Ipuh-Bantal)
2014
Training Specialist:
Intermission
of
Training
Rudjitarjo
Specialist and Assistant Training
Specialist July 15 – August 14,
2014
Assistant
Training Surat Keterangan Sakit Dokter
Specialist:
June 30 – July 2, 2014
Siti Rosmiyati
CTC
Package No.4: Ipuh – Bantal
Problem Encountered and
Solution
CTC
Updating Procurement Plan Civil
Work and Consultant (July 11,
Date
July 14, 2014
July 14, 2014
July 14, 2014
July 14, 2014
July 15, 2014
July 15, 2014
July 15, 2014
July 15, 2014
July 16, 2014
July 16, 2014
July 16, 2014
From
Edhi Fachri
Direktur
Perencanaan dan
Pengembangan
Pendanaan
Pembangunan,
Kementerian
Keuangan
Direktur Jenderal
Bina Marga:
Ir. Djoko Murjanto,
M.Sc
Procurement
Specialist 2:
Edhi Fachri
DSC
Procurement
Specialist 2:
Edhi Fachri
Kepala BBPJN III:
Ir. Tasripin S. M.T
Satker PJN Wilayah
II Lampung / Ketua
POKJA:
Ir. S. Bambang
Widyarta, M.T
Dekan Universitas
Bengkulu
Environmental
Specialist:
Leti Hermawati
Direktur Bina
Program:
Ir. Harris H.
Batubara, M.Eng.Sc
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
July 2014
To
Activity
2014)
Direktur
Bina Rapat Koordinasi Pemantauan
Pelaksanaan Wilayah dan
Evaluasi
Kinerja
I
Pelaksanaan Kegiatan yang
dibiayai Pinjaman dan Hibah
Luar Negeri Triwulan II Tahun
2014
BBPJN
Medan
I Persetujuan Rencana Perkiraan
Biaya (RPB) Paket Pelebaran
Jalan Sibolga – Bts. Tapsel (MYC
WINRIP)
CTC
Progress WINRIP (Laporan 2
Mingguan ke PKLN) as Per July
15, 2014
Project
Delayed Progress of Works
Superintendent
Package No.2: Padang Sawah –
Package No.2:
Sp. Empat.
PT. Jaya Konstruksi
Manggala, Tbk
CTC
Leave Request for June 24-25,
and 4-5 July, 2014
CTC
CTC
Wilayah
Undangan Rapat Percepatan
Pelaksanaan Pekerjaan Paket
Pelebaran Jalan Ipuh-Bantal
(WINRIP) Satker Wilayah I
Bengkulu
Undangan Anwijzing Paket
No.17: Sp. Gn. Kemala – Pg.
Tampak
AWP-2
Packages,
WINRIP 18-19 July 2014
Kasubdit
Sistem Konfirmasi Kesediaan TPM
Pengendalian
Paket No.4: Ipuh-Batal WINRIP
Wilayah I/PMU OIC:
Ir.
Agusta
E.
Sinulingga, M.T
CTC
Progress
Environmental
(Laporan 2 Mingguan) status 15
July 2014
Bapak
Direktur Penyampaian Interim Financial
Pengelolaan
Kas Report
(IFR)
penyerapan
Negara
rekening
khusus
(Reksus)
WINRIP Periode January –
Maret 2014; WINRIP
Task Team Leader
Submission of Final Bidding
WINRIP:
Document for Package No.17:
Mrs. Elizabeth Goller Sp. Gn. Kemala – Pg. Tampak;
WINRIP
Date
July 16, 2014
July 17, 2014
July 17, 2014
July 17, 2014
July 18, 2014
July 18, 2014
July 21, 2014
From
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
PT. Perentjana
Djaja
Financial
Management
Specialist:
Tarwanto
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
DSC
July 21, 2014
Dekan Fakultas
Teknik Universitas
Bandar Lampung
July 21, 2014
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
PPK 10 Pelaksanaan
Jalan Nasional
Pariaman dan
sekitarnya
Assistant
Community
Development
Officer:
Astrini Primanita
DSC
July 21, 2014
July 21, 2014
July 22, 2014
July 22, 2014
July 2014
To
Task Team Leader
WINRIP:
Mrs. Elizabeth Goller
CTC
CTC
CTC
Activity
Submission of Additional LARAP
for Package No.2: Padang
Sawah – Sp. Empat on West
Sumatera Province; WINRIP
Update Procurement Plan;
WINRIP Loan IBRD 8043-ID
Penyelenggaraan Acara Buka
Puasa Ramadhan 1435 H
Leave Request 04-08 August,
2014.
Task Team Leader
WINRIP:
Submission of Proposed Draft
Bidding Document for Package
No.5: Sp. Rampa – Poriaha;
WINRIP
Bapak Direktur Bina Penyampaian Persetujuan Bank
Pelaksana Wilayah I:
Dunia terhadap AER untuk
Ir. Wijaya Seta, M.T
Paket No.5: Sp. Rampa –
Poriaha; WINRIP
CTC
Agreed Key Action and World
Bank Mission Plans WINRIP
Kasubdit
Sistem Pernyataan Kesediaan TPM
Pengendalian
untuk Paket No.1: Krui – Biha
Wilayah I/PMU OIC:
Lampung
Ir.
Agusta
E.
Sinulingga, M.T
Task Team Leader
Submission of the Draft Bidding
WINRIP:
Mrs. Elizabeth Goller Bantal – Mukomuko (Bengkulu)
WINRIP
Task Team Leader
WINRIP:
Mrs. Elizabeth Goller Sp. Rukis – Tj. Kemuning
(Bengkulu) WINRIP
Team Leader DSC
Document Report Package
No.3: Manggopoh – Pd. Sawah;
WINRIP
CTC
Leave Request 4-6 Agustus 2014
Project
Proposed
Construction
of
Superintendent
Ceoncrete Retaining Wall (Sheet
Package
No.3: Piles)
July 2014
Date
From
July 22, 2014
Highway Engineer:
Lebiyartono
Road Safety Audit
Engineer:
Aditya Moraza. A
BBPJN II Sumatera
Utara
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Direktur Bina
Pelaksanaan
Wilayah I
July 22, 2014
July 23, 2014
July 23, 2014
July 25, 2014
To
Manggopoh
Sawah
CTC
–
Pd.
Leave Request:
July 24-25 and August 4
Leave Request August 4, 2014
CTC
CTC
Task Team Leader
WINRIP:
Direktur
Program
Activity
WTP Lubuk Alung – Sicincin dan
Submission
of
Updated
Procurement Plan WINRIP
Bina Penyampaian Persetujuan Bank
Dunia terhadap usulan Standar
Dokumen Lelang untuk National
Competitive Bidding (NCB)
Pasca Kualifikasi dengan Full EProcurement
Report Submission
Date
July 8, 2014
From
July 8, 2014
July 10, 2014
DSC, cc: CTC
July 10, 2014
DSC, cc: CTC
July 16, 2014
Direktur Bina
Program:
Ir. Harris H.
Batubara, M.Eng.Sc
July 16, 2014
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
To
Task Team Leader
WINRIP:
Activity
Submission
of
Proposed
Standard Bidding Document
(SBD) for National Competitive
Bidding (NCB) Post Qualification
with Full E-Procurement
Task Team Leader
Submission
of
Revised
WINRIP:
Mrs. Elizabeth Goller (AER),
Proposed
Qualified
Applicants for Package No.5: Sp.
Rampa-Poriaha; WINRIP Loan
IBRD 8043 ID.
Site
Supervision Monthly Project Report No.6
Engineer
Package June 2014
No.4 (Ipuh-Bantal)
Site Supervision
Quarterly Report (QPR) No.02
Engineer Package
covering for April, May, June
No.4 (Ipuh-Bantal)
2014
Bapak
Direktur Penyampaian Interim Financial
Pengelolaan
Kas Report
(IFR)
penyerapan
Negara
rekening
khusus
(Reksus)
WINRIP Periode January –
Maret 2014; WINRIP
Task Team Leader
Submission of Final Bidding
WINRIP:
Mrs. Elizabeth Goller Sp. Gn. Kemala – Pg. Tampak;
WINRIP
Date
July 16, 2014
July 18, 2014
July 21, 2014
From
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
July 2014
To
Task Team Leader
WINRIP:
Task Team Leader
WINRIP:
Task Team Leader
WINRIP:
Activity
Submission of Additional LARAP
for Package No.2: Padang
Sawah – Sp. Empat on West
Sumatera Province; WINRIP
Submission of Proposed Draft
Bidding Document for Package
No.5: Sp. Rampa – Poriaha;
WINRIP
Sp. Rukis – Tj. Kemuning
(Bengkulu) WINRIP
Meeting
Date
July 14, 2014
July 15, 2014
July 17, 2014
July 21, 2014
From
Direktur
Perencanaan dan
Pengembangan
Pendanaan
Pembangunan,
Kementerian
Keuangan
Kepala BBPJN III:
Ir. Tasripin S. M.T
To
Activity
Direktur
Bina Rapat Koordinasi Pemantauan
Pelaksanaan Wilayah dan
Evaluasi
Kinerja
I
Pelaksanaan Kegiatan yang
dibiayai Pinjaman dan Hibah
Luar Negeri Triwulan II Tahun
2014
PT. Perentjana
Djaja
Director of
Planning:
Ir. Harris H.
Batubara, M.Eng.Sc
CTC
CTC
Task Team Leader
WINRIP:
Undangan Rapat Percepatan
Pelaksanaan Pekerjaan Paket
Pelebaran Jalan Ipuh-Bantal
(WINRIP) Satker Wilayah I
Bengkulu
Penyelenggaraan Acara Buka
Puasa Ramadhan 1435 H
Bantal – Mukomuko (Bengkulu)
WINRIP
July 2014
Outgoing Letter
Correspondence
Date
July 1, 2014
To
From
CTC Team Leader:
Cesar T. Arenas
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
Kantor BCA Cabang
Jl. Wolter Monginsidi
Kasatker Pembinaan
dan Pengendalian
Administrasi PHLN
CTC Team Leader:
Cesar T. Arenas
July 7, 2014
DSC
July 8, 2014
DSC
CTC Team Leader:
Cesar T. Arenas
CTC Team Leader:
Cesar T. Arenas
July 10, 2014
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
DSC
July 2, 2014
July 4, 2014
July 4, 2014
July 11, 2014
July 15, 2014
July 17, 2014
July 18, 2014
July 18, 2014
DSC
CTC Team Leader:
Cesar T. Arenas
CTC Training
Specialist:
Rudjitarjo
CTC Team Leader:
Cesar T. Arenas
CTC Team Leader:
Cesar T. Arenas
CTC Team Leader:
Cesar T. Arenas
Kasubdit
Sistem CTC Team Leader:
Pengendalian
Cesar T. Arenas
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
DSC
CTC Team Leader:
Cesar T. Arenas
DSC
CTC Team Leader:
Cesar T. Arenas
Activity
Progress of Works for the Month
of June 2014 for Packages No.1:
Biha-Krui, No.2: Pd. SawahSp.Empat, No.3: ManggopohPd.Sawah, and No.4: IpuhBantal; WINRIP
Replacement of Crash Cushion
with Guard Rail
Sosro opening Bank Account
Permohonan Panjar Kerja untuk
Pelaksanaan
Workshop
Pembekalan RKPPL di Provinsi
Bengkulu; WINRIP
Delegation by Engineer
Road Right of Ways for Air
Gadang Bridge (Package No.2:
Padang Sawah – Sp. Empat);
WINRIP
Submission of an Additional
LARAP Document for Package
No.2: Padang Sawah – Sp. Empat
in Province of West Sumatera;
WINRIP
Intermission
of
Training
Specialist from July 15 – August
14, 2014
Agreed Key Action and Mission
Plans
Updated Procurement Plan as of
July 11, 2014
Contract Design Drawings and
other Associated Document for
Tendering
Preparation of Environment and
Monitoring Plan (RKPPL)
July 18, 2014
July 21, 2014
July 23, 2014
July 2014
DSC
CTC Team Leader:
Cesar T. Arenas
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
Kasubdit
Sistem CTC Team Leader:
Pengendalian
Cesar T. Arenas
Wilayah I/PMU OIC:
Ir.
Agusta
E.
Sinulingga, M.T
July 23, 2014
DSC
July 23, 2014
DSC
CTC Team Leader:
Cesar T. Arenas
CTC Team Leader:
Cesar T. Arenas
Updated Agreed Key Action and
Mission Plans
Item No.28: “Aide Memoire’s”
Agreed Key Action and World
Bank Mission Plans
Submission of LARAP Documents
for Package No.08: Bts. Kota
Pariaman – Manggopoh and
Package No.10 Sp. Empat – Air
Balam in Province of West
Sumatera; WINRIP
Quarterly Summary Quality
Report
Environmental
and
Social
Monitoring Report
Report Submission
Date
July 10, 2014
July 23, 2014
To
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir. Agusta E.
Sinulingga, M.T
Kasubdit
Sistem
Pengendalian
Wilayah I/PMU OIC:
Ir.
Agusta
E.
Sinulingga, M.T
From
CTC Team Leader:
Cesar T. Arenas
CTC Team Leader:
Cesar T. Arenas
Activity
Submission of an Additional
LARAP Document for Package
No.2: Padang Sawah – Sp. Empat
in Province of West Sumatera;
WINRIP
Submission of LARAP Documents
for Package No.08: Bts. Kota
Pariaman – Manggopoh and
Package No.10 Sp. Empat – Air
Balam in Province of West
Sumatera; WINRIP
Meeting
Date
To
From
Activity

Monthly Progress Report No. 19

Transcription

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