notice - City of Compton
Transcription
notice - City of Compton
NOTICE COMPTON CITY COUNCIL AGENDA Tuesday, November 10, 2015 5:45 PM HEARING(S) 6:00 P.M. - PUBLIC HEARING - AMEND THE CAPITAL IMPROVEMENT PLAN AND TO REALLOCATE CAPITAL FUNDING FOR PROJECTS FINANCED THROUGH THE REFINANCING OF LEASE REVENUE BONDS OPENING MOMENT OF SILENCE ROLL CALL INTRODUCTION OF SPECIAL GUESTS PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS CONSENT AGENDA Consent items are routine and expected to be non-controversial. They will be acted upon by the Council at one time without discussion unless a Council Member requests an item be removed or discussed. APPROVAL OF MINUTES 1. OCTOBER 20, 2015 OCTOBER 27, 2015 REPORTS OF OFFICERS AND COMMISSIONS CITY MANAGER/CITY ATTORNEY/CITY TREASURER REPORTS 2. AN UPDATE REPORT OF THE PUBLIC FINANCE AUTHORITY LEASE REVENUE BONDS SERIES 2008 (Receive/File) -2- 3. City Council Agenda Tuesday, November 10, 2015 REPORT OF THE SALES TAX REVENUES (Receive/File) Total Amount Received for Fiscal Year 2015/2016 - $646,911.00 4. A REPORT OF THE CITY OF COMPTON 2015/2016 TAX AND REVENUE ANTICIPATION NOTES (Receive/File) 5. REPORT OF LICENSE FEE REVENUES (BASED ON THE GROSS REVENUES COMPUTATION) RECEIVED FROM CELEBRITY CASINOS, INC.FOR THE FISCAL YEAR 2015/2016 (Receive/File) END CONSENT AGENDA REGULAR AGENDA REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES AND CITY COUNCIL 6. APPOINTMENT(S) OF OFFICERS, COUNCIL MEMBERS, BOARDS/COMMISSIONS AND COMMITTEES APPOINTMENT TO BLOCK CLUB COMMISSION (4th District) CITY MANAGER'S REPORT 7. POWER POINT PRESENTATION - Strategic Counsel PLC - State Legislative and Advocacy Report CITY ATTORNEY'S REPORTS CLOSED SESSION 8. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION Bradford v. City of Compton, LASC Case Number TC026769 Pursuant to California Government Code Section 54956.9(a) CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION One (1) Potential Case Pursuant to California Government Code Section 54956.9(b) PUBLIC EMPLOYMENT Title: City Manager Pursuant to California Government Code Section 54957 UNFINISHED BUSINESS -3- City Council Agenda Tuesday, November 10, 2015 NEW BUSINESS 9. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION SERVICES AGREEMENT WITH LEVERAGE INFORMATION SYSTEMS TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT PRICE FOR THE INTEGRATION OF AN ADDITIONAL TEN (10) RADIO ANTENNAS FROM THE EXISTING WIRELESS ETHERNET NETWORK ("CITY OF COMPTON ADVANCED SURVEILLANCE AND PROTECTION PROJECT" CFD-0814) WITH THE ECONOLITE CONTROL PRODUCTS, INC. CENTRACS ADVANCED TRANSPORTATION MANAGEMENT SYSTEM FOR THE TRAFFIC MANAGEMENT AND OPERATIONS CENTER PROJECT (CIP #12-01) ($19,046.86) 10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT'S 2015-2016 FISCAL YEAR BUDGET TO COMPLETE THE STREET REHABILITATION PROJECT CDBG #13-02 ($884,946) 11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO TRANSFER THE CITY’S REVOLVING LOAN FUND (RLF) IN AN AMOUNT NOT TO EXCEED $370,000 TO PACIFIC COAST REGIONAL (PCR) SMALL BUSINESS DEVELOPMENT CORPORATION APPROVAL OF WARRANTS COUNCIL COMMENTS ADJOURNMENT NEXT REGULAR MEETING: Tuesday, November 17, 2015 @ 3:30 PM. Visit our website at http://www.comptoncity.org View Meetings Live at mms://livemedia.comptoncity.org:8080 OCTOBER 20, 2015 The City Council meeting was called to order at 3:39 p.m. in the Council Chambers of City Hall by Mayor Aja Brown. The Pledge of Allegiance and Moment of Silence ceremonies were also led by Mayor Aja Brown. ROLL CALL Council Members Present: Council Members Absent: Zurita, Arceneaux, Sharif, Brown Galvan Other Officials Present: C. Cornwell, A. Godwin, R. Haley INTRODUCTION OF SPECIAL GUESTS Father Francisco, Our Lady of Victory Church, expressed his sincere gratitude to the Mayor and City Council for their support of the 4th Annual Our Lady of Victory Carnival. Theresa Bolts, Executive Director of Our Lady of Victory School, thanked the City Council for allowing them to host the carnival another year and more specifically she thanked Councilperson Sharif for being present to crown the queen of the event. Ms. Bolts explained that the carnival is a major fundraising event for the church and through those efforts the school is supported and kept viable. Ms. Bolts took the opportunity to introduce some of her students: Andrew Nava, Serena Martinez, Martha Garcia and C.J. Smith. Councilperson Sharif thanked Father Francisco for recognizing her and for giving her the opportunity to participate in the event. Mayor Brown thanked Father Francisco and Theresa Bolts for their service to the community. PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS Robert Ray, Compton resident, petitioned the City Council to vote "no" on Item No. 6 contending that 40,000 mailers distributed to the community will just barely make it before Election Day. He maintained that it would be a waste of tax-payers dollars because 80% of people do not vote, another 10% vote by mail, so only ten percent of the voting population will read the mailers. He warned the City Council about a potential lawsuit from the school district and stated that another city was fined by the Fair Political Practices Commission (FPPC) last week for mailing a similar letter. *Councilperson Galvan entered the meeting at 3:48 p.m. Benjamin Holifield, Compton resident, petitioned the City Council to continue to support Our Lady of Victory Church and school as they have been doing a wonderful job in the community for years. He went on to state that he is concerned that everyone is benefiting from Compton except the citizens. He affirmed that billions of dollars will be made from the "Straight Outta Compton" film and that the City will not even replace the $239,000 sign on Alameda Street along the 91 freeway. He affirmed that any excuses and reasons for not replacing the sign and opening the gate adjoining the Gateway Town Center and Blueline Transit should cease. He questioned the need to spend money to acquire help from outside the City when the City has 30,000 unemployed residents. He suggested the City Council create a local agency whose sole purpose is to generate and create revenue sources from new and existing businesses. Lastly, he welcomed the new city manager Roger Haley and rallied the citizens together to vote "no" on Measure S. Patricia Simpson, Compton resident, maintained that the Mayor's position is honorary and that she lacks the power of the City Council. Secondly, she stated that she heard the City Council call the citizens retarded, stupid and ignorant a couple of weeks ago. She affirmed that she is neither of those names and that she has never heard any politician refer to their constituents as such. Ms. Simpson stated that as a result, the citizens have decided to write 250 letters about Councilperson Arceneaux, City Attorney Craig Cornwell, City Clerk Alita Godwin, Councilperson Galvan and Mayor Brown. She questioned why the City is naming a park after Councilperson Arceneaux and further stated that it looks as though the elected officials are being paid to approve certain projects because they approved the development of the brickyard amidst opposition from the community. Basil Kimbrew, former resident, recognized Pat Moore, Councilperson Janna Zurita, Delores Zurita, and Benjamin Holifield for supporting him early on in his career. He indicated that he was thankful for the adversities he endured many years ago and that he is now ranked seventh in the world of culinary arts. He announced his desire to buy a building in the second District to teach the community of Compton how to cook for free; and that he was disappointed in Councilperson Galvan for not attending the Homeless Veterans Stand-down. Richard Earl Jr., Compton resident, requested a report on the total amount of money raised for the State of City Address held in July 2015. He went on to inquire about a $250,000 allocation from Washington D.C., received by the City of Compton and allegedly given to the Compton Chamber of Commerce. Mr. Earl also inquired about $100,000 given to the City by Los Angeles County Board Supervisor Mark Ridley-Thomas to be used for the refurbishing of the Compton Campfire grounds and facilities. Mayor Brown informed Mr. Earl and the community that a presentation is being prepared with all council events hosted in the City for transparency sake. Mayor Brown also mentioned receiving an email from Dr. Johnson, president of the Compton Chamber of Commerce and member of the Concerned Citizens of Compton, referencing $240,000 that the government alleged gave her for the Veterans Stand-down. Mayor Brown contended that no government agency would issue a check to any one individual, and if this money was given to the City of Compton, the City Council would have to accept it, and if funds were spent, the City Council would have to approve them. Mayor Brown clarified that the City has not received any grant funds in the amount of $240,000 from any government agency for the Homeless Veterans Stand-down. Douglas Sanders, City Treasurer, reported that the City of Compton has not received any money for the Homeless Veterans Stand-down. Mayor Brown went on to state that the City of Compton did not pay to host the State of the City Address; additionally the non-profit organization reimbursed the City within one business day to use a city-owned facility. City Treasurer Sanders confirmed that his office received funding from the non-profit after the State of the City Address. Councilperson Arceneaux also requested a report regarding all monies received for the rehabilitation of Raymond Street Park. Councilperson Arceneaux stated that it is news to her, that the City will name a park after her. Ms. Arceneaux also stated that the council does not receive a salary. Mayor Brown stated that she asked the City Clerk to do some research about Raymond Street Park because she was preparing to bring a motion forward to surprise Councilperson Arceneaux with a park recognition ceremony in honor of twenty years of dedicated service to the Compton community. Councilperson Arceneaux also mentioned that she would not be continuing to chair the Compton Crime Taskforce because the Mayor started another program which she fully-supports. Councilperson Galvan stated that he has always been a supporter of the Homeless Veterans Stand-down and that he vouched for them to host the event at 600 North Alameda Street. Additionally, Mr. Galvan stated that he signed for the event out of his special accounts funds and provided hundreds of cases of water. Mayor Brown asked the City Manager to present a report on the funds received on behalf of the Compton Campfire facility. Joe Harris, Compton resident, stated that he was so elated when the mayor dispelled the rumor about the City of Compton selling the VFW Post 5394 building. However, he stated that he received a phone call one week later indicating that the City Council recently authorized the sale of the building. Mayor Brown clarified that the City of Compton has not sold the VFW 5394 building, it is not for sale, nor has it been sold. Councilperson Zurita requested clarity from the City Manager regarding any negotiations concerning the sale of the VFW 5394 facility. F.C. Herbert, Compton resident, proposed that the City implement the local employment opportunities shared during the Save Our Sons conference held at the Crenshaw Methodist Church wherein Marquis Harris was the guest speaker. Mr. Tatum, National Association for Equal Justice in America (NAEJA), petitioned the City Council to document or approve a resolution assuring the Concerned Citizens of Compton that the VFW Post 5394 building will not be sold. Leon Harper, Compton resident and NAEJA member, stated that as a 45-year veteran, he is happy to hear the rumors about the sale of the VFW Post 5394 being dispelled. He advocated the City Council to unify with the community to make certain the City and the citizens are moving in the same direction. Marie Hollis, Compton resident and president of the Concerned Citizens of Compton Committee, affirmed that the premises of the Concerned Citizens of Compton Committee is "truth" and that they are only here to get the facts about rumors circulating in the community; and that they want some consideration to their concerns and interests. Marjorie Shipp, Compton resident, invited the elected officials to attend a "Candidates Forum" scheduled to be held Thursday, October 29, 2015 at Our Lady of Victory Church at 7 p.m. Ms. Shipp went on to question why the City Council feels the need to inform the citizens about Measure “S”, but did not feel the need to do so when Compton College proposed their bond measure. Gilda Bluford, Compton resident, thanked the City Council, their liaisons, and city officials for their collaborative efforts to make the Block Club Commission Breakfast extremely productive. Autra Wynn, Compton resident, commended Mayor Brown for the way in which she answered the citizens questions and concerns at the Block Club Commission Breakfast. She also thanked City employees Nihim and Elijah from General Services for their assistance in preparing the event. Maria Villa Real, Compton resident, asked the Mayor to bring back the Spanish translation devices to ensure her message is reached by the Spanish speaking community. Ms. Villa Real affirmed that her position as the president of the Latino Chamber of Commerce is to ensure that Spanish business owners are involved in hosting the Compton Christmas parade for the benefit all local businesses. Councilperson Galvan informed Ms. Villa Real that a Spanish-speaking translator is available at every City Council meeting and the agendas are available in English and Spanish. Lynn Boone, Compton resident, commended Councilperson Galvan for taking the initiative to speak up on items that concern the citizens. She made reference to Item No. 9 and questioned where the union is to represent the employees who were laid off. She stated that the background documentation indicates that Labor Ready is based in Washington D.C. and have an office in Compton. She also stated that throughout her research she discovered that every Labor Ready company is being sued in a class-action lawsuit. She contended that the City does not need to pay any company $80,000 to find people to clean up the City. Lastly, she stated that she hopes the new City Manager will read the $25,000 signing authority resolution and make note that he does not have the right to sign for things pertaining to just one councilperson. Joyce Kelly, Compton resident, made comments in regards to elected officials having a bad habit of not listening or looking at the speakers at the podium; and noted that she would write a letter to the state bar association indicating that the City Attorney does not address violations to the Ralph M. Brown Act. Ms. Kelly maintained that the citizens have a right to bring their issues to City Council meetings under the First Amendment and Brown Act. Ms. Kelly also made note that elected officials can accept a check coming into the City because she recalls it being done before. She went on to inquire about a debit to offset the credit for the cost of the State of the City Address and the $36,000 allocated towards the newly formed crime commission. *Councilperson Zurita exited the meeting at 4:56 p.m. Pat Moore, Compton resident, stated that she cannot believe the time and energy spent to discuss issues unrelated to City business. She questioned how the community of Compton will uplift itself when the citizens promote discord and confusion instead of extolling the elected officials as trusted members of the community. She stated that she is glad that the council raised the issue of the bond proposed by CUSD because no one knows what the plans are. She also asked the following questions; 1) has anyone reviewed the master plan for the construction of Compton High School and its facility improvements, 2) is the master plan available for citizens to review, 3) what is the process for placing items on the ballot 4) were tax-payers given the opportunity to ask any questions about the plan and 5) how are residents supposed to calculate the increase of their taxes. CONSENT AGENDA On motion by Galvan, seconded by Sharif, the Consent Agenda was approved, by the following vote on roll call: AYES: Council Members - Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - Zurita APPROVAL OF MINUTES 1. OCTOBER 6, 2015 (Approved) CITY CONTROLLER 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH MACIAS GINI & O'CONNELL LLP FOR THE PROVISION OF AUDIT SERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2014 AND JUNE 30, 2015 ($648,879) (Resolution # 24,244) CITY TREASURER 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON RESCINDING ANY AND ALL PRIOR RESOLUTIONS CONCERNING AUTHORIZED SIGNATURES ON CERTAIN ACCOUNTS AND AUTHORIZING CERTAIN PERSONS AS AUTHORIZED SIGNATORIES ON THE SAME ACCOUNTS (Resolution # 24,245) END CONSENT AGENDA *Councilperson Zurita returned to the meeting. REGULAR AGENDA REPORTS OF OFFICERS, BOARDS, COMMISSIONS AND COMMITTEES AND CITY COUNCIL 4. APPOINTMENT(S) OF OFFICERS, COUNCIL MEMBERS, BOARDS/COMMISSIONS AND COMMITTEES APPOINTMENT(S) AND OR REAPPOINTMENT(S): Employment and Training Advisory Council and Planning Commission Councilperson Zurita nominated Elizabeth Atkinson to the Planning Commission. Councilperson Galvan stated that he has yet to nominate someone to the Planning Commission. Mayor Brown asked the City Clerk if the Planning Commission is one of those commissions that requires an appointee from each district. City Clerk Godwin explained that there are no requirements to appoint by districts. Mayor Brown stated that last year, when the City Council began re-ratifying and/or appointing commissioners they purposely gave each councilperson an opportunity to appoint a representative to each of the boards and commissions. Mayor Brown extended the opportunity to Councilperson Galvan and Councilperson Sharif to appoint representatives to the Planning Commission and Employment and Training Advisory Council. Councilperson Zurita called for the vote. Councilperson Galvan asked if any one district has more than one appointee on the Planning Commission. Mayor Brown suggested that the council ratify Councilperson Zurita's appointee and then have further discussion if changes are needed. On motion by Zurita, seconded by Arceneaux, Elizabeth Atkinson was reappointed to the Planning Commission, by the following vote on roll call: Council Members - Zurita, Arceneaux, Sharif, Brown AYES: NOES: Council Members - None ABSTAIN:Council Members - Galvan ABSENT: Council Members - None Councilperson Arceneaux nominated Juanita Wright-Green to the Planning Commission. On motion by Arceneaux, seconded by Zurita, Juanita Wright-Green was reappointed to the Planning Commission, by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None Councilperson Galvan requested an opportunity to appoint someone to the Planning Commission. City Clerk Godwin announced that there were no vacancies on the Planning Commission, and that someone would need to be removed before someone else can be appointed. Councilperson Sharif requested a copy of the boards and commissions appointment roster. Councilperson Galvan indicated that he is the only elected official not to have someone appointed to the Planning Commission. Mayor Brown stated that she totally supports revisiting the appointments roster; and that she also recommends that council consider appointing only those persons with at least minimal qualifications and/or knowledge to boards and commissions that impact the development of multi-million dollar developments, traffic, and safety. Councilperson Galvan inquired about Latino representation on the Planning Commission. Councilperson Zurita stated that the City Council waited several months for Councilperson Galvan to appoint members to the various boards and commissions. Councilperson Sharif asked that the appointments for the Planning Commission be brought back to allow for possible reappointments for the 2nd and 4th Districts. Mayor Brown nominated Kevin Monk to the Employment & Training Advisory Council. Councilperson Zurita asked the City Attorney if a conflict of interest exists if Mr. Monk still works as a union representative for City employees. City Attorney Cornwell stated that he would bring back any information that would represent a supposed conflict of interest. On motion by Sharif, seconded by Galvan, Kevin Monk was appointed to the Employment and Training Advisory Council, by the following vote on roll call: Council Members - Galvan, Arceneaux, Sharif, Brown AYES: NOES: Council Members - None ABSTAIN:Council Members - Zurita ABSENT: Council Members - None CITY MANAGER’S REPORTS 5. A REQUEST TO SCHEDULE A PUBLIC HEARING TO AMEND THE CAPITAL IMPROVEMENT PLAN AND TO REALLOCATE CAPITAL FUNDING FOR PROJECTS FINANCED THROUGH THE REFINANCING OF LEASE REVENUNE BONDS Mayor Brown assured the residents that this item pertains only to the scheduling of the public hearing which will allow for presentations and open dialogue between the community and the council to ask questions, make changes, and amendments. On motion by Zurita, seconded by Galvan, the public hearing was scheduled for November 10, 2015 at 6:00 p.m., by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None 6. A REQUEST TO AUTHORIZE THE CITY MANAGER TO DISTRIBUTE AN IMPARTIAL MAILER REGARDING THE COMPTON UNIFIED SCHOOL DISTRICT MEASURE S ON THE ACTIVITIES, OPERATIONS OR POLICIES ON THE CITY OF COMPTON WHICH HAS BEEN PLACED ON THE NOVEMBER 3, 2015 CITYWIDE BALLOT (Minute Motion Action) (REMOVED) It was motioned by Galvan, seconded by Arceneaux, for discussion. Mayor Brown asked that the City Council to refrain from approving the distribution of a mailer on Measure "S". City Manager Haley quoted the following information from the November 3, 2015 official sample ballot for Measure "S". 1) Request to approve $350M in general obligation bonds with payback terms of 25-40 years. 2) Purpose: Making schools modern by reconstructing local schools and facilities including research libraries, modern classrooms and science labs, media and performing arts centers, technology centers and athletic complexes; 3) Compton Unified School District (CUSD) indicates that no funds will be used for administrative salaries. 4) The measure must pass by 55% for voter approval. 5) Cost to property owners will be $60 per $100,000 of the assessed value. 6) If approved, the assessments will be added to the 2016-17 property tax bill. Councilperson Sharif asked the City Attorney to check whether or not a law was passed indicating that bond repayments could not exceed a certain period of years. Councilperson Arceneaux withdrew her motion. CITY ATTORNEY'S REPORTS - There were no City Attorney's Reports. UNFINISHED BUSINESS 7. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING CHAPTER VII OF THE COMPTON MUNICIPAL CODE BY AMENDING SECTION 7-12.28 IN ITS ENTIRETY RELATING TO THE REGULATION OF LOUD PARTIES AND ADDING SECTION 7-12.29 RELATING TO SECOND AND SUBSEQUENT RESPONSE FEES (Second Reading) On motion by Arceneaux, seconded by Sharif, to waive the reading of the ordinance in full, by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None It was motioned by Arceneaux, seconded by Sharif, for discussion. Councilperson Arceneaux asked the City Attorney to briefly explain the addendum to the ordinance indicating that there will be an assessed fee the second time the Sheriffs' go out to assess and shut down loud party. City Attorney Cornwell stated that the second time the Sheriff's go out to the same residence, within one year, property owners may be charged for reimbursement of the personnel needed to enforce the ordinance. The rational being that, there is an inordinate amount of resources being used for your particular property to inform you that you are disturbing the community. Douglas Sanders, City Treasurer, stated that the problem he sees, is enforcement by Sheriffs' deputies. Mayor Brown stated that she perceives the problem to be the cost recovery mechanism for fines issued. City Treasurer Sanders suggested that the City create a party permit that residents have to purchase in order to host a party on their property during which time they are educated on the City's rules and regulations for hosting said party. Councilperson Arceneaux stated that she co-wrote this ordinance with former Police Chief Hourie Taylor years ago when the local law enforcement agency was the Compton Police Department for the purposes of addressing illegal parties; and hopefully this ordinance will act as a tool to give incentive to the Sheriffs’ Department to uphold the code in Compton. On motion by Arceneaux, seconded by Sharif, Ordinance # 2,263 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING CHAPTER VII OF THE COMPTON MUNICIPAL CODE BY AMENDING SECTION 7-12.28 IN ITS ENTIRETY RELATING TO THE REGULATION OF LOUD PARTIES AND ADDING SECTION 7-12.29 RELATING TO SECOND AND SUBSEQUENT RESPONSE FEES (Second Reading)" was adopted, by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None NEW BUSINESS 8. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO VENDORS LISTED IN "APPENDIX A" FOR THE PROCUREMENT OF SERVICES AND SUPPLIES FOR THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT ($229,367.77) On motion by Sharif, seconded by Galvan, Resolution # 24,246 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS TO VENDORS LISTED IN "APPENDIX A" FOR THE PROCUREMENT OF SERVICES AND SUPPLIES FOR THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT ($229,367.77)" was approved, by the followed vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None 9. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH LABOR READY SOUTHWEST, INC FOR TEMPORARY STAFFING SERVICES AND ISSUE A PURCHASE ORDER IN THE AMOUNT NOT TO EXCEED $80,000 Councilperson Zurita asked the City Manager if he submitted this request. City Manager Haley answered that he did not request this item to be on the agenda, but noted that he understands that this item is being requested due to workforce reductions. Councilperson Zurita requested information concerning the decision-making process for hiring this company. Councilperson Zurita also questioned who would oversee the duties of Labor Ready Southwest Inc. City Manager Haley stated that Public Works staff will oversee the duties of this company; additionally Mr. Haley stated that he could make certain that staff lists the names of the temporary employees and their addresses. Mayor Brown requested that this item be brought back with all of the requested information. Councilperson Sharif expressed a concern for whether or not this company is involved in a class-action lawsuit. Councilperson Arceneaux questioned why these services are not being handled by Careerlink. City Manager Haley stated that he would gladly bring the item back with several options including performing the service in-house as well as researching the organization to see if any claims or lawsuits are factual. Councilperson Arceneaux withdrew her motion. 10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION CONTRACT WITH COPP CONTRACTING, INC. TO EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT COST FOR THE STREET REHABILITATION PROJECT CDBG #13-02 ($410,728.64) Councilperson Sharif voiced a concern for whether or not the streets have been repaired. City Manager Haley confirmed that the streets listed in the report have been repaired. Mayor Brown asked the City Manager to identify a third party to review the construction of the streets to ensure the quality of work is up-to-par; and to make certain the construction company takes a before and after photograph of the street. On motion by Zurita, seconded by Arceneaux, Resolution # 24,247 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION CONTRACT WITH COPP CONTRACTING, INC. TO EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT COST FOR THE STREET REHABILITATION PROJECT CDBG #13-02 ($410,728.64)" was approved, by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None APPROVAL OF WARRANTS - There were no warrants to be approved. COUNCIL COMMENTS Councilperson Zurita offered the following communications/announcements: • Attended the Block Club Commission breakfast held at the Dollarhide Community Center. • Asked the City Manager to make certain the trees are trimmed on the 300 block of Compton Boulevard. Councilperson Galvan offered the following communications/announcements: • Announced the “Senior Halloween Luncheon” to be held Friday, October 30, 2015 from 11 a.m. to 1 p.m. Councilperson Arceneaux offered the following communications/announcements: • Solicited the members of the community to take their children to see a faith-based movie called "Woodlawn" which is based on a true story on how love and unity overcame hate in the early 1970s in Birmingham Alabama. Councilperson Sharif offered the following communications/announcements: • Asked the City Manager to make certain the trees are trimmed on Long Beach Boulevard going south passed Alondra Boulevard to Temple Street. • Invited the community to attend the “Town Hall Meeting” to be held Friday, October 23, 2015 at the Dollarhide Community Center beginning at 6 p.m. The panel will include members of the League of Women Voters, CUSD representatives, and community leaders. Measure "S" will be discussed. • “CCUNAT Community Forum” will be held Saturday, October 31, 2015 from 11 a.m. to 1 p.m. Topics of discussion include breast cancer and prostate cancer. Rhonda Smith, Judith Smith, and Tim Morrow will be the guest speakers. • “Candidate's Forum” will be held Thursday, October 29, 2015 at Our Lady of Victory Church beginning at 7 p.m. • Announced that the "Business Roundtable" has been postponed to a later date. Mayor Brown offered the following communications/announcements: • Commended Gilda Bluford for her efforts to coordinate the Block Club Commission breakfast held at the Dollarhide Community Center. • Yesterday, she had the opportunity to witness the Jordan Brand Classic in action, a youth basketball organization coordinated by the Parks & Recreation Department. • "Family Day with STEM" will be held Saturday, October 24, 2015 at the Compton Airport from 10 a.m. to 1 p.m. • “Compton’s Got Talent Community Unity Talent Show” will be held Saturday, November 21, 2015. • “Compton's Annual Thanksgiving Dinner Service” will be held Wednesday, November 25, 2015 at the Dollarhide Community Center from 11 a.m. to 4 p.m. • Presented a slideshow of photographs of everyone present during the Violence Reduction Network (VRN) Press Conference. • Announced that VRN is making a two-year commitment to working with and helping the City of Compton create their own agency focused on intervention, prevention, and suppression. o City Attorney Cornwell announced that the City of Compton will be conducting Sheriffs' led entry into illegal marijuana dispensaries. o Captain Johnson spoke in support of VRN’s two-year commitment to the City of Compton. o Councilperson Zurita acknowledged Mayor Brown’s drive and initiative to bringing an effective crime prevention taskforce to the City of Compton. o Councilperson Arceneaux thanked Mayor Brown for bringing the VRN program to the City of Compton. ADJOURNMENT On motion by Galvan, seconded by Arceneaux, the meeting was adjourned at 6:09 p.m., by the following vote on roll call: AYES: Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown NOES: Council Members - None ABSENT:Council Members - None ______________________________ City Clerk of the City of Compton __________________________ Mayor of the City of Compton OCTOBER 27, 2015 The City Council meeting was called to order at 5:49 p.m. in the Council Chambers of City Hall by Mayor Aja Brown. The Pledge of Allegiance and Moment of Silence ceremonies were also led by Mayor Aja Brown. ROLL CALL Council Members Present: Council Members Absent: Zurita, Arceneaux, Brown Galvan, Sharif Other Officials Present: C. Cornwell, A. Godwin, R. Haley COMMENDATORY RESOLUTIONS/PRESENTATIONS 1. PROCLAMATION PROCLAIMING NOVEMBER AS DIABETES AWARENESS MONTH - Mayor and City Council (REAGENDAD) 2. SPECIAL RECOGNITION - Samuel "Sam" Carey Jr. (Sam’s Unisex Barbershop), Dr. Anthony E. Reid (Community Cardiologist), Dr. Kimberlyn M. Dang (Clinical Pharmacist) - Councilmember Janna Zurita Mayor Brown and the City Council recognized Samuel "Sam" Carey Jr. (Sam’s Unisex Barbershop), Dr. Anthony E. Reid (Community Cardiologist), and Dr. Kimberlyn M. Dang (Clinical Pharmacist) for their commitment to decreasing hypertension rates among African American men and women and for their participation in the Los Angeles Barbershop Blood Pressure Study. PUBLIC COMMENTS ON AGENDA ITEMS AND NON-AGENDA MATTERS Jenell Butler, Compton resident, stated that as a resident in the First District living on 136th Street, she has been experiencing a pest infestation as a result of the development of the brickyard by Trammel Crow Company. Ms. Butler mentioned that she contacted the state senator, state assemblypersons, councilmembers, and Mayor Brown to resolve the issue but subsequently only received a response from Congresswoman Janice Hahn. She went on to state that Trammel Crow made a commitment to the residents to get rid of the pests and then subsequently distributed a liability waiver asking them not to sue if they were bit or injured by pests or pest control equipment, and the residents refused. In short, Ms. Butler stated residents also received a letter from the general counsel of Trammel Crow indicating that they would not be providing their services if they do not sign the waiver. Ms. Butler asserted that the company has a social responsibility to the community to remedy this issue and further asked that members of the City Council respond expeditiously as a press release will be circulated. Mayor Brown directed the City Manager to schedule a townhall meeting with Trammel Crow and the residents in the area to address these issues within 10 days. Councilperson Zurita stated that she has been in constant dialogue with Trammel Crow via email and have followed up with them to schedule a meeting with her and the company to discuss said matters to ensure the concerns of the residents is addressed. Additionally, Ms. Zurita asked that the City Manager hire a project manager to exclusively oversee the construction of the development of the brickyard. Councilperson Zurita made mention of commitments from Trammel Crow to renovate Jackie Robinson stadium and provide job training. Danielle Daniels, Compton resident, stated that as a homeowner living on 136th Street across the street from the brickyard development, she has noticed a severe increase in dust, pests, and rodents. She stated that particularly in her household, she can hear the rodents running underneath her house at all hours of the night. She made mention of being a strong supporter of the development before; however she indicated that she is very disappointed in what is transpiring now. Lastly, Ms. Daniels announced that she would be present to attend the townhall meeting and supports the idea of a project manager overseeing the project. David Irons, Compton resident, stated that he could not understand why women are not upset by the lack of maintenance of the Martin Luther King Jr. monument; citing that Martin Luther King Jr. is the reason why women are allowed to be judges and sit on juries. Benjamin Holifield, Compton resident, stated that he supports the idea of having a project manager exclusively overseeing the brickyard development. He also made mention of reports of poor plumbing and an infestation at Compton High School as well as a need for $350M to renovate local schools. Mr. Holifield affirmed that he does not support any increase in resident property taxes. He also articulated his support for the new City Manager and his ability to move the City forward - and asked that city officials do what they promised the citizens they would do when they ran for office. Lornear Davis, wife of retired City Clerk and current member of the CUSD Board of Trustees Charles Davis, asserted that the claims made by Patricia Moore last week, about her putting her foot in the door stopping her from entering City Hall are not true. Charles Davis, retired City Clerk, addressed statements made by Patricia Moore last week regarding his wife. Mr. Davis stated that he was approached by citizens asking why Ms. Moore would say those things about him and his family to which his reply was, “Maybe she was still mad at him for being a key witness in her federal bribery case,” in which she was charged and convicted of taking a bribe and went to federal prison. He also stated that he was told that Ms. Moore is on the campaign payroll of the Compton Teacher's Union which an organization trying to discredit him and other members of the Board currently running for office. Lastly, Mr. Davis stated that he wishes the City Council would enforce Item No. 2 in the rules of decorum which discourages slander. Chuck Esters, asked that Mayor Brown direct the City Attorney and City Manager to educate the community on the alternatives, as it relates to salaries of City Council members. Mr. Esters stated that he believes they should be adequately compensated and maintained that if they are not being paid, they will not respond to community issues. He affirmed that you get what you pay for and that he tells his congregation all the time that he will preach for free, but they have to pay him to pastor. Sandra Moss, Compton resident, solicited the citizens of Compton to get educated and involved in their local community. Marie Hollis, Compton resident, referenced Item No. 7 on last week’s agenda wherein the City Manager asked the City Council to consider hiring Labor Ready to provide temporary labor services. She went on to question why there is a warrant on this week’s agenda requesting payment in the amount of $15,360 to Labor Ready when the agency was not hired by resolution. She stated that the citizens were told that the new City Manager was going to set the City straight and put them on the path of correctness. She questioned how this happened, who took it upon themselves to grant a contract of $80,000 to Labor Ready without authorization, and how the City Council can pay a company for a contract that was not approved. Joyce Kelly, Compton resident, stated that she is impressed with the number of people coming out recently to express their concerns. She maintained that she has proven that the information she provides is factual and that she is aware that she can speak to any of the elected officials whenever she wants - but her intentions are to come to let the people know what is being done behind closed doors. She went on to ask the City Council why the City would pay out nearly one million dollars and need to continue to amend the budget that was supposedly balanced in June 2015. She affirmed that she knows the members of the City Council are incompetent and hopes that the new City Manager will educate the Mayor and City Attorney on the Ralph M. Brown Act and the citizens’ right to speak. Lynn Boone, Compton resident, insisted that staff provide a status report on the camera surveillance project before a public hearing is scheduled, as per Item No. 4. She also asked that City Council members monitor and oversee the duties and functions of Ron’s Maintenance per Item No. 13 to make certain the drains are cleaned out. She questioned how TEC’s Environmental Services was selected as per Item No. 15; and why the warrant to Labor Ready is double the amount requested per the invoice for Item No. 17. Lastly, she stated that Councilperson Arceneaux deserves much more than a park - and argued that no one elected official can give anything away in the City of Compton without prior consideration and approval from the entire City Council. Pat Moore, Compton resident, began by stating that she went to prison and paid her dues, and that some people have done horrible things to others. She went on to state that she is troubled by the information she read in a sexual harassment case against an elected official wherein a woman was paid $150,000 because of acts committed against her. She affirmed that when a woman stands and fights for something she has to pay the ultimate price. She asserted that she has no issues against anyone other than the truth and that Councilperson Arceneaux, Delores Zurita and herself have all had their lives compromised by Charles Davis. Lastly, she asked that every likeness and image of Charles Davis be removed as a way to honor the women he sexually harassed in the past. Bishop Guillory, former Compton resident, stated that as the former spouse of Ms. Moore his family was destroyed as a result of the actions of others. He went on to allege that Ms. Moore was sexually harassed by Charles Davis and that the City has paid thousands of dollars in sexual harassment claims. Lastly, he stated that he has an issue with Mr. Davis retiring from the City of Compton and then sitting on the school board pretending to care about children's education. CONSENT AGENDA On motion by Galvan, seconded by Sharif, the Consent Agenda was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif APPROVAL OF MINUTES 3. OCTOBER 13, 2015 (Approved) CITY MANAGER/CITY ATTORNEY/CITY TREASURER REPORTS 4. AN UPDATE REPORT OF THE PUBLIC FINANCE AUTHORITY LEASE REVENUE BONDS SERIES 2008 (Received/Filed) 5. REPORT OF THE SALES TAX REVENUES (Received/Filed) Total Amount Received for Fiscal Year 2015/2016 - $255,211.00 6. A REPORT OF THE CITY OF COMPTON 2015/2016 TAX AND REVENUE ANTICIPATION NOTES (Received/Filed) 7. REPORT OF LICENSE FEE REVENUES (BASED ON THE GROSS REVENUES COMPUTATION) RECEIVED FROM CELEBRITY CASINOS, INC.FOR THE FISCAL YEAR 2015/2016 (Received/Filed) 8. CLAIMS AGAINST THE CITY OF COMPTON Richard Hamilton-Meza - Claim No. I-8836/LI0000556A Arun Stret - Claim No. I-8838/LI0000560A John Armstrong - Claim No. I-8842/LI0000564A (Claims denied) END CONSENT AGENDA REGULAR AGENDA CITY MANAGER’S REPORT 9. POWER POINT PRESENTATION - Central Avenue Street Corridor (Public Works Department) City Manager Haley introduced Juan Diaz, representative of JMD. Juan Diaz presented the initial findings of the study conducted by JMD Company to develop a vision for Central Avenue. OBJECTIVE Define a citywide corridor vision and conceptual plan for Central Avenue. Three concepts are being proposed: Alternative 1: Beautification & Striped Bike-path Alternative 2: Beautification & Protected Bike-path Alternative 3: Beautification & Striped Bike-path & Bulb-outs Mr. Diaz also noted that construction is scheduled to begin in February 2016 between 131st Street and Compton Boulevard carrying into the summer months - followed by a subsequent segment of construction between Compton Boulevard and the cemetery north of Greenleaf Boulevard. **Images of the three concepts are available in the Public Works Department located in City Hall. Councilperson Arceneaux stated that she personally favors Alternative No. 2 and asked whether or not the designs will include decorative lighting in the parkways and drought-tolerant plants. Mr. Diaz replied affirmatively noting that lighting will be installed at low levels for pedestrian safety. Mayor Brown asked that the medians include ambient lighting to create up-lights for foliage. Councilperson Arceneaux inquired about whether or not Southern California Edison Rule 20A monies are being used to fund this project. Mr. Diaz replied affirmatively. Mayor Brown requested an update and information on the facilitation of construction mitigation outreach to the businesses community on Central Avenue. 10. A REQUEST TO SCHEDULE A PUBLIC HEARING: AN APPEAL OF THE PLANNING COMMISSION DECISION ON CONDITIONAL USE PERMIT CASE NO. 2781, A REQUEST TO ALLOW THE SALE OF ALCOHOL, BEER AND WINE (A TYPE 21 ALCOHOL LICENSE), AN ACCESSORY USE TO A CONVENIENCE STORE LOCATED AT 200 W. ROSECRANS AVE., COMPTON (November 17, 2015 at 4:00 p.m.) On motion by Zurita, seconded by Arceneaux, a public hearing was scheduled for November 17, 2015 at 4:00 p.m., by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif CITY ATTORNEY’S REPORTS 11. ORAL REPORT - TERM LIMITS FOR GENERAL OBLIGATION BOND OF SCHOOL DISTRICT City Attorney Cornwell stated that last week Councilperson Sharif inquired about the maximum time limit for school districts to repay bonds - and reported that the education code allows for a maximum term of 25 years, and more recently the government code allows for a maximum term of 40 years. Mayor Brown asked the City Attorney if the proposed bond will have to be paid back in 25 years. City Attorney Cornwell stated that the measure is proposed and written in such a way that repayment can be issued in accordance to the education code or government code. Councilperson Arceneaux asked the City Attorney if he had the opportunity to recalculate the payback amount to be charged per parcel in accordance with the repayment terms in accordance with the education and government codes. City Attorney Cornwell stated that the estimated charge per parcel of $60 - $100 accommodates both codes. CLOSED SESSION 12. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION One (1) Potential Case Pursuant to California Government Code Section 54956.9b On motion by Zurita, seconded by Arceneaux, closed session was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif UNFINISHED BUSINESS - There was no Unfinished Business. NEW BUSINESS 13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MULT-YEAR AGREEMENT WITH RON’S MAINTENANCE, INC. FOR CITY-WIDE CATCH BASIN CLEANING SERVICES ($154,836) On motion by Zurita, seconded by Arceneaux, Resolution # 24,248 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MULT-YEAR AGREEMENT WITH RON'S MAINTENANCE, INC. FOR CITY-WIDE CATCH BASIN CLEANING SERVICES ($154,836)" was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif 14. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT'S 20152016 FISCAL YEAR BUDGET TO COMPLETE THE STREET REHABILITATION PROJECT CDBG #13-02 ($884,946) (REQUIRES 4 VOTES) 15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MULTI-YEAR AGREEMENT WITH AND ISSUE A PURCHASE ORDER TO TECS ENVIRONMENTAL COMPLIANCE SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM COMPLIANCE PROGRAM SERVICES ($188,500) It was moved by Zurita, seconded by Arceneaux, for discussion. Councilperson Arceneaux asked the City Manager to provide a brief summary as to what this resolution entails. City Manager Haley stated that the City is mandated to comply with the Clean Water Act in accordance with the National Pollutant Discharge Elimination System (NPDES) program which controls the water pollution disseminated by each City. Glen Kau, Director of Public Works, also stated that the approval of this resolution will help the City acquire the necessary consulting services that help the City control and manage how water discharge is handled and mitigated into receiving waters. Additionally, under the contract the consultant will provide services such as an annual permitting and a reasonable assurance analysis modeling. Councilperson Arceneaux requested the plan of action and mitigated effort taken in the event a problem in water quality is discovered. Mr. Kau stated that the outfall monitoring process takes place at various collection points along the Compton Creek's storm drain system; additionally, the consultant tests the outfall periodically throughout the year typically during the dry weather season to see what and if any exceedance is occurring. Councilperson Arceneaux requested the frequency of testing. Mr. Kau answered that testing takes place twice a year. On motion by Zurita, seconded by Arceneaux, Resolution # 24,249 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO ENTER INTO A MULTI-YEAR AGREEMENT WITH AND ISSUE A PURCHASE ORDER TO TECS ENVIRONMENTAL COMPLIANCE SERVICES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM COMPLIANCE PROGRAM SERVICES ($188,500)" was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif SUBSEQUENT NEED ITEM - REQUEST FOR A FEE WAIVER FOR FUNERAL SERVICES FOR FORMER CITY COUNCILPERSON FLOYD JAMES On motion by Arceneaux, seconded by Zurita, to consider the subsequent need item, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif It was moved by Zurita, seconded by Arceneaux, for discussion. City Attorney Cornwell reported that typically items are agendaized, but there is an exception: If an item comes to the attention of the local Body after the agenda is prepared and the issue cannot reasonably wait until the next regularly scheduled meeting it may be considered. City Manager Haley stated that the City received a request from the family of Councilman Floyd James Sunday requesting the use of city facilities as well as a waiver of corresponding fees associated with the use of those facilities and city staff. Mayor Brown thanked the City Manager for providing a detailed cost and financial impact report on the use of city-owned facilities. Councilperson Zurita recommended a resolution be brought forward to implement a policy mandating a detailed cost and financial impact report for all requests for fee waivers to use cityowned facilities. Ms. Zurita also asked that the resolution include guidelines designating who and what qualifies for fee waivers. City Attorney Cornwell presented the following amended motion for the subsequent need item. SUBSEQUENT NEED ITEM - AMENDED MOTION - REQUEST/MOTION TO USE CITY FACILITIES AND PERSONNEL FOR FUNERAL SERVICES & WAIVE FEES FOR FORMER CITY COUNCILPERSON FLOYD JAMES ON OCTOBER 29-30, 2015 On motion by Arceneaux, seconded by Zurita, “SUBSEQUENT NEED ITEM REQUEST/MOTION TO USE CITY FACILITIES AND PERSONNEL FOR FUNERAL SERVICES FOR FORMER CITY COUNCILPERSON FLOYD JAMES ON OCTOBER 29-30, 2015” was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif 16. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO TRANSFER THE CITY'S REVOLVING LOAN FUND (RLF) IN AN AMOUNT NOT TO EXCEED $370,000 TO PACIFIC COAST REGIONAL (PCR) SMALL BUSINESS DEVELOPMENT CORPORATION (REQUIRES 4 VOTES) APPROVAL OF WARRANTS 17. Warrant #230084 - Date - 10/01/15 - Name - Trimming Land Co. - Services - Tree Trimming on Santa Fe Ave - Amount - $4,688.00 - Requested by: Public Works Warrant #230123 - Date - 10/06/15 - Name - King CK Enterprise Corp - Services Outstanding Invoices - City Vehicles Fuel - Amount - $26,950.61 - Requested by: General Services Warrant #230195 - Date - 10/14/15 - Name - TRUEBLUE Inc. - Services - Services by Labor Ready Staff - Amount - $15,360.00 - Requested by: Public Works Warrant #230197 - Date - 14/14/15 - Name - United Rentals Northwest Inc. - Services Rental of Loader Wheel - Amount - $8,568.36 - Requested by: Public Works Warrant #230275 - Date - 10/20/15 - Name - Jetpatcher USA Inc. - Services - Emergency Asphalt Repair at JR Compton - Amount - $4,220.00 - Requested by: Public Works Total Amount - $59,786.97 Warrant 230084 Councilperson Arceneaux asked that each of the warrants be considered individually. Mayor Brown informed staff that she has received several complaints from the constituents regarding tree trimming service levels: and asked that staff make certain that they monitor services provided by contractors. On motion by Arceneaux, seconded by Zurita, Warrant #230084 was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif Warrant 230123 Mayor Brown inquired about the restoration of the City's fueling pumps; and if this warrant is exceeding the budgeted amount. Councilperson Zurita recommended an in-house audit of garage-stored vehicles and asked whether or not the City is paying for fuel for vehicles to go home with city employees. Mario Hernandez, General Services, stated that warrant no. 230123 pays for outstanding fuel invoices for the month of September. Additionally, the fuel pumps are in the final stages of installation. Mayor Brown made comments in regards to a consolidation of the City’s fleet, the use of smaller fuel-efficient vehicles and a plan of action for employees issuing parking tickets, as well as creating a policy that prohibits employees from taking city vehicles to lunch. On motion by Zurita, seconded by Arceneaux, Warrant #230123 was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif Warrant 230195 City Manager Haley pulled warrant 230195 citing one invoice was not included in the background information which would have totaled the amount requested. Additionally, Mr. Haley acknowledged that staff may have usurped council's authority to spend money when the item was not approved last week. Furthermore, Mr. Haley made note that the City had a previous invoice with Labor Ready and that the invoice and activity in question occurred in August 2015. Mayor Brown stated that she does not know what the labor was used for and that she supports the item fully but wants to know the long-term plan of action. Mayor Brown also mentioned conducting her own research and confirming that three participants working for Labor Ready are Compton residents. Mayor Brown also noted that their satellite office is located on Myrrh and Long Beach Boulevard. Warrant 230197 Councilperson Arceneaux asked that staff describe a loader wheel and what it is used for on behalf of the citizens. Glen Kau, Director of Public Works, described a loader wheel as a piece of equipment used to pick up and haul dirt and debris. Mr. Kau also stated that the City currently has two loader wheels that are 14 and 18 years old respectively. Councilperson Zurita articulated concerns for the cost to rent the equipment versus the purchase of a new model. Mayor Brown requested an item be brought back for council consideration to purchase the equipment. On motion by Zurita, seconded by Arceneaux, Warrant #230197 was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif Warrant 230275 Councilperson Arceneaux stated that she recalls going out on a demonstration project with JetPatcher and the company indicating that the work was guaranteed to last two to three years. Moreover, Ms. Arceneaux made note that the potholes in front of Compton College on Artesia Boulevard are beginning to emerge again. Mr. Kau explained that the age of the street combined with the weight and volume of truck traffic impacts the life of the street. Councilperson Arceneaux maintained that she does recall the company indicating that the weight and volume of truck traffic would impact the work performed by JetPatcher when the City considered their contract. On motion by Arceneaux, seconded by Zurita, Warrant #230275 was approved, by the following vote on roll call: AYES: Council Members - Zurita, Arceneaux, Brown NOES: Council Members - None ABSENT:Council Members - Galvan, Sharif COUNCIL COMMENTS Councilperson Zurita offered the following communications/announcements: • Assemblyman Mike Gipson of the 64th District will be hosting a "Townhall & Citizenship Workshop" to be held Saturday, November 7, 2015 at Compton High School from 9 a.m. to 2 p.m. To RSVP please call (310) 223-1201. • Assemblyman Mike Gipson of the 64th District will be hosting a “Community Coffee” to be held Monday, November 9, 2015 at the Metro Compton Senior Apartments at 10 a.m. To RSVP please call (310) 223-1201. • Requested a report back on the purchase of mobile speed monitoring equipment. Meeting adjournment Floyd James Donald Smith Councilperson Arceneaux offered the following communications/announcements on behalf of Councilperson Emma Sharif: • Fourth District Business Roundtable will be held Thursday, November 5, 2015 at the Dollarhide Community Center from 10 a.m. to 12 p.m. The goal is to improve relations between city government and the private business sector. Discussion topics include: prostitution, public/private partnerships and marijuana dispensaries. For more information contact David Hewitt at (310) 605-5585 or [email protected]. Meeting adjournment Dorothy Bell-Gordon Mayor Brown offered the following communications/announcements: • Thanked Tomorrow's Aeronautical Museum for hosting the Family Day S.T.E.M. Event at the Compton Airport. Commended Tesla, Solar City and all other participating organizations for their support. • Congratulated Compton Unified School District on the success of their Compton Early College High School grand opening. • Recognized the Greater Zion Youth Department for their efforts to make the Prayer for Peace Event a success. • Invited the community to participate in the "Mayor's Community Conference Call" to be held Monday, November 16, 2015 at 6 p.m. • “Compton’s Got Talent Community Unity Talent Show” will be held Saturday, November 21, 2015. • “Compton's Annual Thanksgiving Dinner Service” will be held Wednesday, November 25, 2015 at the Dollarhide Community Center from 11 a.m. to 4 p.m. • Encouraged the residents to participate in the Compton Christmas Parade & City-Wide Toy Giveaway to be held Saturday, December 12, 2015. • Requested a filming fee schedule. - 2nd Request • Requested a minimum qualifications plan for residents appointed to the Planning Commission. • Requested a timeline for before and after photographs of street improvements. National News Petitioned the citizens of Compton to support President Obama's Bi-partisan Plan to support criminal justice reform by submitting their name to whitehouse.gov. The reform limits solitary confinement for juveniles in federal custody and approves the accuracy of federal criminal records; it also reforms mandatory minimums for drug and firearm offenses; it applies the fair sentencing act in certain sentencing reforms and provides a report and inventory of all federal criminal offenses. The meeting recessed to closed session at 8:08 p.m. and reconvened at 9:02 p.m. REPORT OUT OF CLOSED SESSION Craig Cornwell, City Attorney, reported that council met in conference with legal counsel concerning anticipated litigation, One (1) Potential Case. No reportable action was taken pursuant to California Government Code Section 54956.9b. ADJOURNMENT On motion by Zurita, seconded by Zurita, the meeting adjourned at 9:02 p.m. for lack of a quorum in the memory of Floyd James, Donald Smith, and Dorothy Bell-Gordon. AYES: Council Members - None NOES: Council Members - None ABSENT:Council Members - Zurita, Galvan, Arceneaux, Sharif, Brown ______________________________ City Clerk of the City of Compton __________________________ Mayor of the City of Compton November 10, 2015 TO: CHAIRPERSON & DIRECTORS FROM: CITY CONTROLLER SUBJECT: BOARD OF DIRECTORS OF THE PUBLIC FINANCE AUTHORITY – AN UPDATE REPORT OF THE PUBLIC FINANCE AUTHORITY LEASE REVENUE BONDS SERIES 2008 SUMMARY This update report contains the balance of the bond obligation, the associated bond interest payable and the proceeds of the bond not yet spent but held with the Bond Trustee (US Bank) as of October 31, 2015 in respect of the Public Finance Authority Lease Revenue Bonds Series 2008. BACKGROUND The Public Finance Authority (PFA) was established for the purpose of financing public capital improvements, and to provide working capital for the City and the former Community Redevelopment Agency. PFA currently has only one outstanding bond - the Public Finance Authority Lease Revenue Bonds Series 2008 which was issued on May 1, 2008. The PFA Lease Revenue Bonds Series 2008 was approved by the City Council with Resolution No. 22,536 dated 3/11/2008 to fully pay off an earlier bond issued in 1997 and to finance the following capital projects (2008 Projects): 1. Rehabilitation of Compton City Hall for $5,200,000 2. Facilities improvement and equipment purchase for the City’s Parks in the amount of $3,134,000 3. Purchase and installation of City-wide surveillance cameras for $2,000,000 4. Design and construction of Senior Citizen Center for $11,200,000 5. Design and construction of Parking Structure as part of the Transit Center revitalization project for $8,366,000. Pursuant to Resolution No 22,901 of July 28, 2009, the City Council made certain changes to the definition of “2008 Projects” and reallocated funds in the PFA 2008 Lease Revenues Bonds account for the purpose of financing those changes. Specifically, the City Council mandated that the construction of the Senior Citizen Center and Parking Structure should be funded by the then Community Redevelopment Agency (CRA) and not from the Lease Revenue Bond. Therefore, the amounts originally allocated for the Senior Citizen Center project ($11,200,000) and Parking Structure project ($8,366,000) were reallocated to finance the Compton Police Project. After commencement of the project, the City Council subsequently mandated that the Compton Police Project should be discontinued, and ratified all costs incurred on the project. Public Finance Authority Page 2 of 4 Resolution No 23,422 of November 8, 2011 made further changes to the “2008 Projects” and reallocated funds for the purpose of financing the changes. Specifically, the City Council mandated that funds should be reallocated to finance the Martin Luther King Multimodal Transit center in the amount of $4,000,000, the Compton Dispatch Center for $700,000 and debt service payment of the Lease Revenue Bond in the amount of $7,000,000. On July 2, 2013, the City Council approved further change to the “2008 Projects” with Resolution No. 23,789 to include financing of further improvements to the Martin Luther King Multimodal Transit Center in an additional amount not to exceed $665,000. On July 28, 2015, the City Council approved the commencement of arrangements to refund the Lease Revenue Bonds by using the unspent proceeds of the Bond for the partial repayment of the Bond. The resolution authorized the allocation of an amount not-to-exceed $4,000,000 of the unspent proceeds of the Bond to specifically pay the principal and interest of the Bond due on September 1, 2015. STATEMENT OF ISSUE The table below shows the amount allocated to the initial projects (“2008 Projects”) approved by the City Council with Resolution No. 22,536 dated 3/11/2008, the amounts of reallocation made by the City Council with Resolution No. 22901 of 7/28/2009, the amounts of further reallocation by the Council with Resolution No. 23,422 of 11/8/2011, the additional amount reallocated for the MLK Transit Center with Resolution No. 23,789 of 7/2/2013, the amount spent on each project and the balances not yet spent or reallocated. Initial Second Third Amount Unspent Allocation Reallocation Reallocation Spent Balance Resolution # 22,536 Resolution # 22,901 Resolution # 23,422 To-date To-date City Hall Rehabilitation $ 5,200,000 $ 5,200,000 $ 5,200,000 $ 457,117 $ 4,742,883 Parks Rehabilitation 3,134,000 3,134,000 3,134,000 2,048,899 1,085,101 Surveillance Cameras 2,000,000 2,000,000 2,000,000 1,736,419 263,581 Senior Citizen Center 11,200,000 Parking Structure 8,366,000 Compton Police Project 19,566,000 1,792,902 1,792,902 MLK Project 4,000,000 3,990,525 9,475 MLK Improvements 665,000 658,772 6,228 Debt Service Payments 7,000,000 6,959,663 40,337 Debt Service Payments 4,000,000 2,784,944 1,215,056 Compton Dispatch Center 700,000 700,000 Unallocated 1,408,098 1,408,098 Total $ 29,900,000 $ 29,900,000 $ 29,900,000 $ 20,429,241 $ 9,470,759 Project Remarks Resolution No. 22,901 (2009) erroneously indicated $8,701,000. The unspent amount of $17.77m was reallocated by Res. 23,422. Additional allocation per Resolution No. 23,789. Resolution 23,422 Resolution 24,211 allocated $4 million for debt service payment Amount not yet reallocated to any project. The MLK Project has been completed and put to use by the City. The City-wide camera project was in progress as of time of this report. Several cameras have been installed and are currently functioning. Public Finance Authority Page 3 of 4 Some of the specific tasks under the Parks Rehabilitation Project have been completed. The City Council approved during the 2014/2015 Fiscal Year that the unspent balance under the Parks Rehabilitation Project should be utilized to complete other aspects of the City’s park improvement. The amounts allocated for the debt service payments have been utilized to make the debt payments. The actual amount of cash at US Bank (Bond Trustee) representing total proceeds of the PFA Lease Revenue Bonds Series 2008 not yet spent as of October 31, 2015 was $12,895,165. The bank balance comprised the following: Bank Balance 10/31/2015 Capital Project Account Reserve Account (Lease Revenue Bonds Fund) $ 8,946,027 3,949,138 Total balance at US Bank $ 12,895,165 The amounts of the outstanding principal obligation and the associated bond interest payable for the duration of the PFA Lease Revenue Bonds Series 2008 are shown below: Fiscal Principal Year Payment 2008-2009 $ 1,130,000 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 1,625,000 2016-2017 1,710,000 2017-2018 1,795,000 2018-2019 1,885,000 2019-2020 1,980,000 2020-2021 2,075,000 2021-2022 2,180,000 2022-2023 2,290,000 2023-2024 2,405,000 2024-2025 2,530,000 2025-2026 2,665,000 2026-2027 2,805,000 2027-2028 2,950,000 2028-2029 3,105,000 2029-2030 3,260,000 2030-2031 3,425,000 2031-2032 3,595,000 2032-2033 3,450,000 $46,860,000 Interest Payment $ 788,362.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,238,387.50 2,153,137.50 2,063,387.50 1,969,137.50 1,870,137.50 1,766,387.50 1,657,387.50 1,542,887.50 1,416,625.50 1,283,800.00 1,143,887.50 996,625.00 841,750.00 686,500.00 523,500.00 352,250.00 172,759.50 $ 39,706,122.50 Total Payment $ 1,918,362.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 2,319,887.50 3,944,887.50 3,948,387.50 3,948,137.50 3,948,387.50 3,949,137.50 3,945,137.50 3,946,387.50 3,947,387.50 3,947,887.50 3,946,625.50 3,948,800.00 3,948,887.50 3,946,625.00 3,946,750.00 3,946,500.00 3,948,500.00 3,947,250.00 3,622,759.50 $ 86,566,122.50 Remarks Bond payment made by the City Bond payment made by the City Bond payment made by the City Bond payment made by the City Bond payment made by the City Bond payment made by the City Bond payment made by the City $2,784,943.75 paid, $1,159,943.75 due on 3/1/2016 Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Not yet due for payment Public Finance Authority Page 4 of 4 RECOMMENDATION It is recommended that the Chairperson and Board of Directors receive and file this report. STEPHEN AJOBIEWE CITY CONTROLLER APPROVED FOR FORWARDING: ROGER L. HALEY CITY MANAGER November 10, 2015 TO: THE HONORABLE MAYOR & COUNCIL MEMBERS FROM: CITY CONTROLLER SUBJECT: REPORT OF SALES AND USE TAX REVENUES – FOR THE 2015/2016 FISCAL YEAR This report contains an update of the Sales and Use Tax revenues received by the City for the Fiscal Year 2015/2016. The City of Compton Sales and Use Tax Rate is currently 9.00%. This rate comprises the following: Fiscal Year 2015/2016 Fiscal Year 2014/2015 Sales Tax Rate Imposed by State of California Sales Tax Rate Imposed by Los Angeles County Sales Tax Rate Imposed by City of Compton 7.50% 1.50% 0.00% 7.50% 1.50% 0.00% Total Sales Tax Rate 9.00% 9.00% Actual Sales Tax amount received as of October 31 $ 646,911 $ 1,066,199 The portion of the 9% sales tax rate receivable by the City of Compton is approximately 1%. The City has received $646,911 as part of the Sales and Use Tax revenue for the 2015/2016 Fiscal Year. The City budgeted to receive a total of $7,560,540 in Sales and Use Tax revenue during Fiscal Year 2015/2016. Thank you. STEPHEN AJOBIEWE CITY CONTROLLER ROGER L. HALEY CITY MANAGER November 10, 2015 TO: CHAIRPERSON & DIRECTORS FROM: CITY CONTROLLER SUBJECT: BOARD OF DIRECTORS OF THE PUBLIC FINANCE AUTHORITY – A REPORT OF THE CITY OF COMPTON 2015/2016 TAX AND REVENUE ANTICIPATION NOTES SUMMARY This report contains relevant information about the City of Compton 2015/2016 Tax and Revenue Anticipation Notes (TRANS) issued in August 2015. Although the TRANS was issued by the City and represents obligation of the General City, this report was included here for the information of the Chairperson and Directors of the Public Finance Authority. BACKGROUND For several years, the City experienced cash flow problem during the first half of each fiscal year (i.e. from July to December of each year). The cash flow issue was a result of the fact that the City received bulk of its General Fund revenues (especially the Motor Vehicle License Fee and Property Tax revenues) during the second half of the year. The City received smaller amounts of General Fund revenues during the first half of each fiscal year. This situation meant that the City had to delay payments to its vendors (during the first half of each year) which resulted in strained relationship with the City’s critical vendors. To ensure that the City does not experience the annual cash flow problem, the City Council authorized the issuance of $10.00 million Tax and Revenue Anticipation Notes (TRANS) to provide cash for financing the City’s operations during the first half of the 2015/2016 fiscal year. The City will utilize the proceeds of the 2015/2016 TRANS to remain current in paying its monthly bills until the revenue collections increased significantly in the second half of the fiscal year. The TRANS will be fully repaid (principal and interest) in June 2016 utilizing the General Fund secured revenues accumulated in a lock box from July1, 2015 to May 31, 2016. STATEMENT OF ISSUE The net proceeds of the TRANS of $9,712,500 (after deducting underwriter’s discount of $90,000, and total issue expense of $197,500 as detailed below) was deposited with the City’s Trustee (US Bank). Public Finance Authority Page 2 of 3 The total issue expense of $197,500 represents professional fees of the Attorneys, Bond Consultants, Capital Market Specialist, and Trustee engaged for the issuance of the TRANS. The services of the professionals were necessary to ensure that the issuance of the TRANS was properly documented, marketed to investors, registered with the necessary Agencies and that all legal requirements were complied with. The fees were verified and paid directly by the Trustee (US Bank) and the fees were deducted from the proceeds of the TRANS deposited in the City’s US Bank account. Details of the professional services regarding the TRANS are: Name Gonzalez, Saggio & Harlan LLP Butler Snow LLP Comer Capital Group CCG Asset Management IFC Securities Bell & Washington, LLP US Bank Dorsey & Whitney, LLP Professional Service Bonds Counsel for the TRANS Special Counsel review of the TRANS Capital Market Services Cash Investment Services Bond Underwriters Underwriter's Counsel Services Trustee Services Corporate and Business Law Services Total Fee Amount $ 60,000 50,000 60,000 8,500 7,500 7,500 1,500 2,500 $ 197,500 As of October 31, 2015 the total amount of $6,479,658 from the proceeds of the TRANS has been utilized to pay the Los Angeles County Sheriff for the law enforcement services within the City. The breakdown of the amount is as follows: Description Month Paid Amount LA County Sheriff LA County Sheriff LA County Sheriff September 2015 October 2015 October 2015 $ 3,207,611 1,641,079 1,630,968 Total $ 6,479,658 The balance of the proceeds of the TRANS not yet spent as of October 31, 2015 was $3,242,532. The analysis of the balance is as follows: Amount Net proceeds of the TRANS Add: Interest and other amount credited Less: Payments to LA County Sheriff $ 9,712,500 9,690 9,722,190 6,479,658 Balance of the TRANS not yet spent $ 3,242,532 Public Finance Authority Page 3 of 3 RECOMMENDATION It is recommended that the Chairperson and Board of Directors receive and file this report. STEPHEN AJOBIEWE CITY CONTROLLER APPROVED FOR FORWARDING: ROGER L. HALEY CITY MANAGER November 10, 2015 TO: THE HONORABLE MAYOR & COUNCIL MEMBERS FROM: CITY CONTROLLER SUBJECT: REPORT OF LICENSE FEE REVENUES (BASED ON THE GROSS REVENUES COMPUTATION) RECEIVED FROM CELEBRITY CASINOS, INC. FOR THE 2015/2016 FISCAL YEAR SUMMARY This report contains details of the license fee revenues received by the City (based on the gross revenues computation) from Celebrity Casinos, Inc. for the 2015/2016 Fiscal Year. BACKGROUND Celebrity Casinos, Inc. (doing business as Crystal Casino and Hotel) is the licensee for Card Club License No. 97-1. California Casino Management operated Crystal Casino and Hotel until 2006. Section 9-10 (titled “Card Clubs”) of the City of Compton Municipal Code established regulations for the licensing and operations of gaming businesses within the City. Section 9-10.12 requires each licensee to pay the City a monthly fee, which shall be the greater of a minimum amount of $104,166.66 or a percentage of the total monthly gross revenues of the card game business as follows: 1. A minimum gross revenue license fee of $104,166.66 per month; or 2. A percentage of the monthly gross revenues of the Casino’s gaming business as indicated below: Gaming Revenue • • • • • • Less than $300,000.00 $300,000.01 to $400,000.00 $400,000.01 to $1,200,000.00 $1,200,000.01 to $3,000,000.00 $3,000,000.01 to $7,000,000.00 $7,000,000.01 and over Fee . 5.7% 6.7% 7.7% 10.0% 12.0% 14.0% Due to the company operating at a loss in the past, the City adopted resolutions to modify the license fee computation. On December 18, 2007, the City adopted resolution number 22,497 which established the license fee as follows: The Casino License Fee Page 2 of 3 Gaming Revenue • • • Fee . $0 to $850,000.00 $850,000.01 to $1,200,000.00 Over $1,200,000.01 $20,000 16.0% 17.0% The above license fee calculations were modified with resolution number 23,743 on April 23, 2013 to cover the period from January 1, 2013 to June 30, 2014 as follows: 1. A minimum gross revenue license fee of $104,166.66 per month = = WAIVED 2. A percentage of the monthly gross revenues of the Casino’s gaming business as indicated below: Gaming Revenue • • • • • • Fee . Less than $300,000.00 $300,000.01 to $400,000.00 $400,000.01 to $1,200,000.00 $1,200,000.01 to $3,000,000.00 $3,000,000.01 to $7,000,000.00 $7,000,000.01 and over 5.0% 6.7% 7.7% 10.0% 12.0% 14.0% Sequel to expiration of resolution number 23,743 on June 30, 2014, the license fee computation formula reverted to the rates stipulated in the City of Compton Municipal Code. STATEMENT OF ISSUE The total Gaming revenues of the Casino for the period from July 2015 to September 2015 were within the 10% fee range. The amounts of the fee received by the City for July 2015 to September 2015 and for the corresponding months of prior year are as follows: Fiscal Year 2015/2016 Amount Month July August September Total $ $ 147,349 150,712 141,910 439,971 Fiscal Year 2014/2015 Amount $ $ 195,413 204,135 188,296 587,844 The Casino License Fee Page 3 of 3 Celebrity Casino Inc. usually provides the fee payment and the accompanying report of revenue collections of the gaming business, to the City of Compton on the tenth day after the end of each relevant month. FINANCIAL IMPACT The total license fee receivable by the City from Celebrity Casinos, Inc. for the 2015 / 2016 fiscal year was included in the City’s fiscal year 2015/2016 budget. RECOMMENDATION It is recommended that the Honorable Mayor and Council Members receive and file this report. STEPHEN AJOBIEWE CITY CONTROLLER APPROVED FOR FORWARDING: ROGER L. HALEY CITY MANAGER November 10, 2015 TO: MAYOR AND CITY COUNCIL MEMBERS FROM: GLEN W. C. KAU, P.E., PUBLIC WORKS DIRECTOR AND MUNICIPAL UTILITIES SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION SERVICES AGREEMENT WITH LEVERAGE INFORMATION SYSTEMS TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT PRICE FOR THE INTEGRATION OF AN ADDITIONAL TEN (10) RADIO ANTENNAS FROM THE EXISTING WIRELESS ETHERNET NETWORK (“CITY OF COMPTON ADVANCED SURVEILLANCE AND PROTECTION PROJECT” CFD-0814) WITH THE ECONOLITE CONTROL PRODUCTS, INC. CENTRACS ADVANCED TRANSPORTATION MANAGEMENT SYSTEM FOR THE TRAFFIC MANAGEMENT AND OPERATIONS CENTER PROJECT (CIP #12-01) ($19,046.86) SUMMARY This resolution authorizes the City Manager to execute a second (2nd) amendment to the construction services agreement with Leverage Information Systems (“Leverage”) to expand the scope of services to be performed, extend the contract term and increase the contract price for the integration of ten (10) additional radio antennas from the existing wireless Ethernet network in the “City of Compton Advanced Surveillance and Protection City-Wide” (“ASPC”) Project (CFD-0814) with the Centracs Advanced Transportation Management System (“ATMS”) installed by Econolite Control Products, Inc. (“Econolite”) for the Traffic Management and Operations Center (“TMOC”) Project (Capital Improvement Project #12-01).. BACKGROUND The Public Works and Municipal Utilities Department (“Department”) is in the process of deploying a state-of-the-art TMOC to manage and control all one hundred and thirteen (113) existing signalized intersections within City boundaries. Due to budgetary constraints the project will be implemented in two Phases: Phase I consisting of forty-eight (48) intersections and Phase II consisting of sixty-five (65) intersections. In the current fiscal year only Phase I is planned for implementation. Pursuant to Resolution No. 23,819, adopted on September 3, 2013, Econolite was awarded the contract to install the Centracs ATMS for the TMOC Project. The major components of the TMOC Phase I are: Staff Report – resolution Authorizing 2nd Contract Amendment Leverage Information Systems/Expand Scope, Extend Term, Increase Contract Price to Integrate 10 Radio Antennas with Econolite’s Centracs Advanced Transportation Management System November 10, 2015, Page 2 1. Installation of a wireless Ethernet network (radio antennas) at forty-eight (48) distinct signalized intersections as general traffic data collectors/transmitters. 2. Installation of five (5) aggregating radio antennas atop the Compton Courthouse to collect and transfer all data from the general traffic collectors/transmitters back to the Martin Luther King Transit Center (“MLKTC”) for processing by the Centracs ATMS unit. 3. Installation of all components of the Centracs ATMS unit at MLKTC. The Compton Courthouse building is currently managed by the Judicial Council of California (“Judicial Council”). After several attempts to acquire rooftop access with the Judicial Council, the City was informed by the Judicial Council’s facilities manager that due to the recent deployment of the “Los Angeles Regional Interoperable Communications System” (“LA-RICS”) project at the Compton Courthouse rooftop, access for any other project had been cancelled for the next one hundred and twenty (120) days. This delay caused the City to look for other alternatives to proceed with the installation of the five (5) aggregating radio antennas required for the TMOC Project. A feasibility study to relocate the installation of the five (5) aggregating radio antennas from atop Compton Courthouse building was conducted and two prime locations were identified: a. LA Crystal Hotel located at 123 East Artesia Boulevard, Compton, CA 90220. The height of the nine-story building was deemed adequate to overcome most line of sight wireless issues but due to its location on the City’s southern terminus this option requires the installation of costly additional wireless repeaters. This option was abandoned after making several attempts to discuss with the Hotel’s management staff the granting of a license to install antennas on the rooftop area. b. MLKTC located at 310 North Willowbrook Avenue, Compton, CA 90220. The main advantage of using the geographical location for both the ATMS Centracs unit and all aggregating points is that only one (1) central aggregating antenna is needed to collect the wireless data from all repeaters across the City. However, the height of the two-story building was deemed inadequate to overcome most line-of-sight wireless issues which would require that the single aggregating antenna to be installed on top of a mast at least thirty (30) feet high, incorporating both structural and aesthetical issues into the redesign process. This option also requires the installation of costly additional wireless repeaters. Another project being implemented by Leverage and administered by the Fire Department is the “City of Compton Advanced Surveillance and Protection City-Wide” Project. Both the ASPC Project and the Centracs ATMS each require the installation of their own wireless Ethernet network (radio antennas) and aggregating radio antennas atop the Compton Courthouse to collect Staff Report – resolution Authorizing 2nd Contract Amendment Leverage Information Systems/Expand Scope, Extend Term, Increase Contract Price to Integrate 10 Radio Antennas with Econolite’s Centracs Advanced Transportation Management System November 10, 2015, Page 3 and redirect all data from the general collectors/transmitters for processing. Due to the similar nature of the two (2) projects, the advantages of merging their hardware infrastructure at geographically common street intersections are as follows: 1. Eliminates the need to pursue the expensive and time consuming processing of applying for an access and construction permit from the Compton Courthouse managing authority or any other prospective location. The aggregating antennas already installed at the Courthouse for the ASPC Project can also be used to collect and redirect all data from the general traffic collectors/transmitters back to the MLKTC for processing by the Centracs ATMS unit. 2. Eliminates potential interference between the radios from both projects at common locations due to insufficient separation of the frequencies of the wireless spectrum utilized by both systems. 3. Eliminates hardware duplicity of radios and their ancillary equipment thus providing savings to the City. 4. Eliminates potential maintenance and liability issues by avoiding the installation of two (2) wireless networks from different vendors. STATEMENT OF THE ISSUE On April 14, 2015, pursuant to Resolution No. 24,122, the City Council authorized the City Manager to execute a first (1st) amendment to the construction services agreement with Leverage to expand the scope of services, extend the contract term and increase the contract price for the integration of thirty-eight (38) radio antennas from the ASPC project into the ATMS for the TMOC project for costs in the amount of $176,552.16. Pursuant to the contract amendment, the project was to be completed within 46 working days (April 24th to June 30th). However, due to the expansion of Phase I of the TMOC project from the original thirty-eight (38) to forty-eight (48) intersections, the City desires to enter into a second (2nd) amendment to the agreement with Leverage. Section 4.3 “Extension” of the contract with Leverage provides that the Contract Time shall not be extended except by change order issued in accordance with the contract documents. Therefore, the City has the right to make whatever changes it deems necessary or desirable to the project which constitutes a scope change through the process of a change order. A change order is a written order signed by the City and Contractor, and issued after the execution of the contract authorizing an adjustment in the contract price and/or contract time. Therefore, the contract price and contract time can only be adjusted by change order. Therefore, staff is recommending that this action be brought to City Council for approval. Staff Report – resolution Authorizing 2nd Contract Amendment Leverage Information Systems/Expand Scope, Extend Term, Increase Contract Price to Integrate 10 Radio Antennas with Econolite’s Centracs Advanced Transportation Management System November 10, 2015, Page 4 A total of thirty-eight (38) intersections out of the original forty-eight (48) for Phase I of the TMOC Project were identified as having common geographical locations with the ASPC Project. However, during the execution of Phase I it was concluded that an additional ten (10) intersections could be integrated into the existing ATMS. The aforementioned ten (10) intersections need to be provided with all the integration hardware and software necessary to communicate back to the Centracs ATMS unit at MLKTC via the currently installed five (5) aggregating radio antennas atop the Compton Courthouse from the ASPC Project. Additional costs were also incurred due to the installation of media converters since some conduit runs exceeded the 330 feet certified limit for CAT 5e cable as a medium. A narrative of all contract issues warranting a change in both time and price to this contract are as follows: I. Change Orders Time Component The TMOC has experienced delays due to the following activities in addition to the scheduled scope of work for this contract: Items Change order requests Additional time to finish all contract work, process payment applications and file notice of completion. Total: Working Days 23 (Exhibit A) 129 ____________ 152 days The aforementioned delays have caused the project to go beyond the term of the contract. The project is still under construction with an expected completion date of February 28, 2016. The City continues to receive and process monthly invoices from the contractor. However, in order to continue paying the contractor, the contract term must be extended until completion of the project. As a result, the City would like to extend the contract for an additional 152 working days (through February 28th), effective back to July 16, 2015 since the contract time had already been extended by change order number 6 from July 1st to July 15th. Cost component A total of fifteen (15) change orders totaling $36,702.08 presented in Exhibit A requiring authorization from City Council. However a portion of the aforementioned total will be paid from the ten percent contingency in the amount of $17,655.22 authorized for this project. Therefore funding in the amount of $19,046.86 is necessary to compensate the contractor for the additional scope of work. Staff Report – resolution Authorizing 2nd Contract Amendment Leverage Information Systems/Expand Scope, Extend Term, Increase Contract Price to Integrate 10 Radio Antennas with Econolite’s Centracs Advanced Transportation Management System November 10, 2015, Page 5 FISCAL IMPACT Funds in the amount of $19,046.86 are available in the Public Works/Municipal Utilities 20152016 Fiscal Year budget in Account No. 1900-710-000-4262. RECOMMENDATION The Public Works/Municipal Utilities Department recommends the City Council authorize the City Manager to amend the construction services agreement with Leverage Information Systems to expand the scope of services, extend the contract term and increase the contract price to Section 4.3 of the contract for the integration of its existing wireless Ethernet network with Econolite’s Centracs Advanced Transportation Management System (ATMS) in the Traffic Management and Operations Center (TMOC) project. GLEN W. C. KAU, P.E., DIRECTOR PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT APPROVED FOR FORWARDING: ROGER L. HALEY CITY MANAGER RLH:GK:LO RESOLUTION NO. ___________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION SERVICES AGREEMENT WITH LEVERAGE INFORMATION SYSTEMS TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT PRICE FOR THE INTEGRATION OF AN ADDITIONAL TEN (10) RADIO ANTENNAS FROM THE EXISTING WIRELESS ETHERNET NETWORK (“CITY OF COMPTON ADVANCED SURVEILLANCE AND PROTECTION PROJECT” CFD-0814) WITH THE ECONOLITE CONTROL PRODUCTS, INC. CENTRACS ADVANCED TRANSPORTATION MANAGEMENT SYSTEM FOR THE TRAFFIC MANAGEMENT AND OPERATIONS CENTER PROJECT (CIP #12-01) ($19,046.86) WHEREAS, the Public Works and Municipal Utilities Department (“Department”) is in the process of deploying a state-of-the-art Traffic Management and Operations Center (“TMOC”) to manage and control a total of one hundred and thirteen (113) signalized intersections which will be implemented in two (2) phases: Phase I consisting of forty-eight (48) intersections (implemented during this fiscal year) and Phase II consisting of sixty-five (65) intersections; and WHEREAS, pursuant to Resolution No. 23,819, adopted on September 3, 2013, Econolite Control Products, Inc. (“Econolite”) was awarded the contract to install the Centracs Advanced Transportation Management System (“ATMS”) for the TMOC Project; and WHEREAS, major components of Phase I of the TMOC Project are 1) installation of a wireless Ethernet network (radio antennas) at forty-eight (48) distinct signalized intersections as general traffic data collectors/transmitters, and 2) installation of five (5) aggregating radio antennas atop the Compton Courthouse to collect and redirect all data from the general traffic collectors/transmitters back to the Martin Luther King Transit Center (“MLKTC”) for processing by the Centracs ATMS; and WHEREAS, another project being implemented by Leverage Information Systems (“Leverage”) and administered by the Fire Department is the “City of Compton Advanced Surveillance and Protection City-Wide” (“ASPC”) Project. Both the ASPC Project and the Centracs ATMS each require the installation of their own wireless Ethernet network (radio antennas) and aggregating radio antennas atop the Compton Courthouse to collect and redirect all data from the general collectors/transmitters for processing; and WHEREAS, in order to facilitate the integration effort of Leverage’s installed network equipment and the Centracs ATMS, which would save the City time and money, staff recommended and the City Council authorized amending the City’s contract with Leverage; and WHEREAS, on April 14, 2015, pursuant to Resolution No. 24,122, the City Council authorized the City Manager to execute a first (1st) amendment to construction services agreement with Leverage so as to expand the scope of work, extend the term of the contract for a period of at least sixty (60) working days or through June 30, 2015 to allow for the additional work and authorize additional compensation in the amount of One Hundred Seventy Six Thousand Five Hundred and Fifty Two Dollars and Sixteen Cents ($176,552.16) for the integration of thirty-eight (38) radio antennas from the existing wireless Ethernet network in the ASPC Project with the Centracs ATMS installed by Econolite for the TMOC Project; and WHEREAS, during the execution of Phase I it was concluded that an additional ten (10) intersections could be integrated into the existing Centracs ATMS; and WHEREAS, the aforementioned ten (10) intersections need to be provided with all the integration hardware and software necessary to communicate back to the Centracs ATMS unit at MLKTC via the currently installed five (5) aggregating radio antennas atop the Compton Courthouse from the ASPC Project; and Resolution No. ______ Page 2 WHEREAS, due to the expansion of Phase I of the TMOC project from the original thirty-eight (38) to forty-eight (48) intersections the City desires to enter into a second (2nd) amendment to the contract with Leverage to expand the scope of work, extend the term of the contract to allow for the additional work and authorize additional compensation for the performance of the additional work; and WHEREAS, the existing antennas are located at the following traffic intersections: Alondra and Wilmington Greenleaf and Alameda Rosecrans and Wilmington Alondra and Long Beach Artesia and Santa Fe Santa Fe and Greenleaf Gateway and Greenleaf Bullis and Rosecrans Myrrh and Long Beach Temple and Long Beach; and WHEREAS, in order to facilitate the integration effort of Leverage’s installed network equipment and the Centracs ATMS, staff recommends entering into a second (2nd) amendment to the City’s current contract with Leverage so as to expand the scope of work, extend the term of the current contract for a period of at least one hundred fifty two (152) working days or through February 28, 2016 (Leverage’s current contract expired in July 16th), to allow for the additional work and authorize additional compensation in the amount of Nineteen Thousand Forty Six Dollars and Eighty Six Cents ($19,046.86) for the performance of the additional work; and WHEREAS, funds in the amount of $19,046.86 for this expenditure have been allocated in the Public Works/Municipal Utilities Department’s 2015-2016 Fiscal Year budget in Account No. 1900-710-000-4262. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Manager, upon the advice and approval of the City Attorney is hereby authorized to execute a second (2nd) amendment to the Construction Services Agreement with Leverage Information Systems to expand the scope of work to be performed (as specified with the Amendment), extend the term of the agreement from July 16, 2015 through February 28, 2016, to allow for completion of the additional work and provide additional compensation in the amount of Nineteen Thousand Forty Six Dollars and Eighty-Six Cents ($19,046.86) for performance of the additional work. SECTION 2. That a purchase order in the amount of Nineteen Thousand Forty Six Dollars and Eighty-Six Cents ($19,046.86) is authorized to be issued for performance of the additional work by Leverage Information Systems. SECTION 3. That funds in the amount of Nineteen Thousand Forty Six Dollars and Eighty Six Cents ($19,046.86) have been allocated in the Public Works/Municipal Utilities Department’s 2015-2016 Fiscal Year budget in Account No. 1900-710-000-4262. SECTION 4. That a copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Clerk, City Attorney, Fire and Public Works/Municipal Utilities Departments. SECTION 5. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution. ADOPTED this ___ day of ____________, 2015. ___________________________________ MAYOR OF THE CITY OF COMPTON Resolution No. _______ Page 3 ATTEST: ________________________________________ CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON: ss I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the ____ day of _________________, 2015. That said Resolution was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: COUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERS- ________________________________________ CITY CLERK OF THE CITY OF COMPTON "Exhibit A" Project: TMOC Contractor: Leverage IS Item CO#1 - Add Alondra/Wilmington & Greenleaf/Alameda intersection to SOW CHANGE ORDERS SO No. Date Amount Status Check # 1510700 04/27/2015 $ 7,237.11 Pending N/A CO#2 - NVT Transceiver at Alameda/Compton 1510700 05/13/2015 $ 1,051.34 Pending N/A CO#3 - NVT Transceiver at Rosecrans/Acacia 1510700 05/13/2015 $ 1,051.34 Pending N/A CO#4 - NVT Transceivers at Santa Fe/Alondra 1510700 05/13/2015 $ 1,051.34 Pending N/A CO#5 Connectivity between floors at MLKTC 1510700 05/11/2015 $ 564.33 Pending N/A CO#6 Time extension to 7/1/15 1510700 06/05/2015 $ - Approved N/A CO#7 Add Rosecrans/Wilmington to SOW 1510700 06/06/2015 $ 3,280.63 Pending N/A CO#8 Add Alondra/Long Beach to SOW 1510700 06/30/2015 $ 3,281.70 Pending N/A CO#9 Add Artesia/Santa Fe to SOW 1510700 06/30/2015 $ 3,281.70 Pending N/A CO#10 Add Santa Fe/Greenleaf to SOW 1510700 06/30/2015 $ 3,281.70 Pending N/A CO#11 Add Gateway/Greenleaf to SOW 1511945 09/14/2015 $ 1,583.89 Pending N/A CO#12 Add Bullis/Rosecrans to SOW 1511949 09/14/2015 $ 3,572.22 Pending N/A CO#13 Add Myrrh/Long Beach to SOW 1511947 06/14/2015 $ 3,572.22 Pending N/A CO#14 Add Temple/Long Beach to SOW 1511948 09/14/2015 $ 3,572.22 Pending N/A CO#15 Power reset at 4 intersections 1512057 09/11/2015 $ Pending N/A Total 320.34 $ 36,702.08 SECOND AMENDMENT TO CONSTRUCTION SERVICES AGREEMENT BETWEEN CITY OF COMPTON AND LEVERAGE INFORMATION SYSTEMS [City of Compton Advanced Surveillance and Protection City-Wide Project – CFD-0814] This AMENDMENT is entered into by and between the CITY OF COMPTON, a municipal corporation of the State of California (hereinafter referred to as “CITY”) and LEVERAGE INFORMATION SYSTEMS (hereinafter referred to as “CONTRACTOR”). RECITALS WHEREAS, On April 14, 2015, pursuant to Resolution No. 24,122, the City Council authorized the City Manager to amend the construction services agreement with Leverage Information Systems to expand the scope of services, extend the contract term and increase the contract price for the integration of thirty-eight (38) radio antennas from the ”City of Compton Advanced Surveillance and Protection City-Wide” (“ASPC”) Project into the Centracs Advanced Transportation Management System (“ATMS”) for the Traffic Management and Operations Center (“TMOC”) Project for costs in the amount of $176,552.16; and WHEREAS, Econolite Control Products, Inc. (“Econolite”) was awarded the contract to install the ATMS for the phases of the TMOC Project; and WHEREAS, during the execution of Phase I of the TMOC Project it was concluded that an additional ten (10) intersections could be integrated into the existing ATMS; and WHEREAS, due to the expansion of Phase I of the TMOC Project from the original thirty-eight (38) to forty-eight (48) intersections the City desires to enter into a second (2nd) amendment to the contract with Leverage to expand the scope of work, extend the term of the contract to allow for the additional work and authorize additional compensation for the performance of the additional work. WHEREAS, by Resolution No. ________, adopted on the __ day of ___________, 2015, the City Council authorized the City Manager to enter into a second (2nd) amendment to the contract with Leverage Information Systems to expand the scope of services, extend the term of the contract and increase the contract price. NOW, THEREFORE, the parties do hereby mutually agree to amend the Construction Services Agreement as follows: AMENDMENTS 1. The parties agree to amend Section 2.0 – Scope of Services of the original Amendment to Construction Services Agreement – Leverage Information Systems Integration of Advanced Surveillance and Protection City-wide Project/ Centracs Advanced Transportation Management System Resolution No. ______ Agreement to expand the scope of work – as shown in “Exhibit A”, which is attached hereto and incorporated herein - to be performed by the Contractor as follows: a. A total of ten (10) existing radio antennas installed by Leverage for the ASPC Project will be integrated to the Centracs ATMS unit to be installed at MLKTC. The existing antennas are located at the following traffic intersections: Alondra and Wilmington Greenleaf and Alameda Rosecrans and Wilmington Alondra and Long Beach Artesia and Santa Fe Santa Fe and Greenleaf Gateway and Greenleaf Bullis and Rosecrans Myrrh and Long Beach Temple and Long Beach b. The scope of services to be performed is hereby expanded for purposes of performing the integration of the radio antennas with the Centracs ATMS unit to be installed at MLKTC as follows: (1) Prior to a physical site visit the following must be addressed: Leverage will provide a Project Manager. Leverage will provide the traffic pole location for City-wide wireless bridge that will be connected to the Traffic Controller. Compton will provide any existing documentation on conduit pathways for each location from the traffic controller to the pole(s) identified by Leverage. Conduits with power must be identified. Compton to provide network configuration information for Traffic Controller. If other agencies must provide approval, Compton must obtain contact information for the approving agency and approval from that agency. Leverage will develop resources required for each intersection location. (2) Develop plan for resources required for each location Permits are the responsibility of the City. Permission for use of assets is the responsibility of the City. Access to intersection assets are the responsibility of the City. Traffic Control (beyond Leverage providing traffic cones) is the responsibility of the City to be provided during Leverage working hours. All work is scheduled for normal business hours (8am – 5pm). Additional cost to be assessed as needed if not normal business hours (note the above requirement for traffic management during Leverage working hours). Compton will provide a point of contact for the Traffic Department that has knowledge of the conduits at the intersections defined in this Project. This person will be required to attend the site walks. Leverage will coordinate, develop and publish a project schedule. Leverage will manage the work schedule and changes to requirements if/as necessary. 2 Amendment to Construction Services Agreement – Leverage Information Systems Integration of Advanced Surveillance and Protection City-wide Project/ Centracs Advanced Transportation Management System Resolution No. ______ (3) Site Visits Refer to project schedule for date/time, location and resources required. Collaboratively assess the pathway between the Traffic Controller and City-wide wireless bridge. Compton will reconfigure the Traffic Controller’s networking parameters; specifically the IP addressing based upon an agreed upon scheme. Compton will identify potential conduit pathways that are suitable for a Category 5e/6 cable. If yes, then continue on, if no then proceed to “Determine alternative” below. (a) Leverage will ensure the pathway is clear and unobstructed. (b) Install Cisco IE3000 switch and its associated power transformer within the Traffic Controller enclosure to support multiple trunked VLAN requirements. (i) Physical mounting of this device will be determined and agreed upon. (ii) This switch requires 110VAC power. We assume power is available within the Traffic Controller Enclosure. (iii) Leverage will assume that there is sufficient space for proper mounting. (iv) Install a Category 5e/6 cable between the newly installed IE3000 Switch and the Traffic Controller. (c) Install outdoor rated Category 5e/6 cable between newly installed Cisco IE 3000 and existing wireless bridge. Determine alternative: (a) Fiber cable with media converters. (b) Wireless connection between Traffic Controller and City-wide wireless bridge. (c) Combination of Category 5e/6, fiber with media converters, and wireless. (d) Document alternative method. (e) A separate proposal for installation of the alternative solution will be generated. Verify physical layer connectivity between the Traffic Controller and Citywide wireless bridge. Troubleshoot as necessary. Document results. (4) Transit Center Leverage will reconfigure the existing Cisco 3560 as required. Leverage will reconfigure the existing Cisco 2960 as required. Leverage will configure the Cisco 3560 to separate the surveillance network from the traffic management network. 3 Amendment to Construction Services Agreement – Leverage Information Systems Integration of Advanced Surveillance and Protection City-wide Project/ Centracs Advanced Transportation Management System Resolution No. ______ The demarcation of Leverage networking is the Cisco 3560 switch. Configuration of Switch to be provided to the City. (5) Networking Develop VLAN configurations for each intersection. Configure each intersection’s Cisco IE-3000 with VLAN information Configure Cisco 3560 in the Transit Center with VLAN information and trunk each intersection to the 3560 only. (a) VLANs are defined as: (i) Signal Control VLAN – dedicated for Centracs communication to controllers. Set this VLAN to the highest priority based upon an agreed upon method (QoS). (ii) Detection VLAN – future use for vehicle/pedestrian detection. (iii) CCTV VLAN – future. (iv) Management VLAN – management of cabinet switches. (b) Each intersection (10 locations) will be configured with an Ethernet Trunk Line with all VLANs tagged. (c) All VLANs are pass through from the intersection location to the 3560 Transit Center Switch. (d) VLANs will be broken out at the Cisco 3560 at the Transit Center All Network switch configurations will be provided to the City. 2. The parties agree to amend Section 3.0 – Total Compensation of the original Agreement to provide additional compensation for the expanded scope of services to be performed by the Contractor for a not-to-exceed maximum sum of Nineteen Thousand Forty Six Dollars and Eighty Six Cents ($19,046.86). 3. The parties agree to amend Section 4.0 – Time of the original Agreement to extend the term of the Agreement by 152 working days (July 15, 2015 through February 28, 2016). Contractor agrees to commence the agreed additional scope of service as directed by the Director of the Public Works/Municipal Utilities Department or his/her designee, and continue in a diligent, professional and worker-like manner without interruption until the work is completed or by February 28, 2016, whichever occurs first, unless this Amendment to the original Agreement is extended, suspended or terminated as provided herein. 4. Except as provided for above, all other terms and conditions of the original Construction Services Agreement and any amendments thereto between the City and the Contractor all remain in effect. 4 Amendment to Construction Services Agreement – Leverage Information Systems Integration of Advanced Surveillance and Protection City-wide Project/ Centracs Advanced Transportation Management System Resolution No. ______ IN WITNESS WHEREOF, the authorized representatives of the parties have executed this SECOND AMENDMENT to the above-identified CONSTRUCTION SERVICES AGREEMENT. LEVERAGE INFORMATION SYSTEMS CONTRACTOR By __________________________________ Terry Woodruff, Executive Vice President Dated: ______________ CITY OF COMPTON Recommended for Approval: By ___________________________________ Bryan Batiste, Fire Chief Compton Fire Department Dated: ______________ By ___________________________________ Glen W.C. Kau, Director Public Works/Municipal Utilities Dept. Dated: ______________ Approved by: Dated: ________________ By ________________________________ Roger L. Haley, City Manager Approved as to form: By _______________________________ Craig J. Cornwell, City Attorney Dated: ________________ ATTEST: Dated: __________________ By______________________________ Alita Godwin, City Clerk 5 RESOLUTION SIGN-OFF FORM DEPARTMENT: Public Works-Engineering RESOLUTION TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO AMEND THE CONSTRUCTION SERVICES AGREEMENT WITH LEVERAGE INFORMATION SYSTEMS TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM AND INCREASE THE CONTRACT PRICE FOR THE INTEGRATION OF AN ADDITIONAL TEN (10) RADIO ANTENNAS FROM THE EXISTING WIRELESS ETHERNET NETWORK (“CITY OF COMPTON ADVANCED SURVEILLANCE AND PROTECTION PROJECT” CFD-0814) WITH THE ECONOLITE CONTROL PRODUCTS, INC. CENTRACS ADVANCED TRANSPORTATION MANAGEMENT SYSTEM FOR THE TRAFFIC MANAGEMENT AND OPERATIONS CENTER PROJECT (CIP #12-01) ($19,046.86) Glen Kau 10/22/2015 12:05:51 PM DEPARTMENT MANAGER’S SIGNATURE DATE REVIEW / APPROVAL Ruth Rugley 10/27/2015 6:55:56 PM CITY ATTORNEY DATE Stephen Ajobiewe 10/15/2015 12:20:38 PM CITY CONTROLLER DATE Johnny Ford 10/22/2015 12:11:16 PM CITY MANAGER DATE Use when: Public Works: When contracting for Engineering Services. City Attorney: When contracting for legal services; contracts that require City Attorney’s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. November 10, 2015 TO: MAYOR AND CITY COUNCIL MEMBERS FROM: GLEN W.C. KAU, P.E., DIRECTOR PUBLIC WORKS/MUNICIPAL UTILITIES SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT’S 2015-2016 FISCAL YEAR BUDGET TO COMPLETE THE STREET REHABILITATION PROJECT CDBG #13-02 ($884,946) SUMMARY This Resolution amends the Public Works / Municipal Utilities Department’s 2015-2016 Fiscal Year budget to allocate funds necessary to complete the Street Rehabilitation Project CDBG #13-02. BACKGROUND Street Rehabilitation Project CDBG #13-02 provides necessary improvements to approximately 5.5 miles of streets within eligible Community Development Block Grant (CDBG) areas throughout the City of Compton. Specific improvements included removal and replacement of failed pavement sections, placement of 2-inch thick asphalt overlays across the entire street width, removal and replacement of damaged curbs, gutters and sidewalks, and removal and replacement of existing neighborhood traffic calming devices. Also, new pedestrian ramps were installed, existing pedestrian ramps were reconstructed to current standards, and existing roadway signing and striping were removed and replaced. On December 16, 2014, pursuant to Resolution No. 24,064, the City Council awarded a contract to COPP Contracting Inc., in the amount of $2,091,073.36 and a contingency amount of $209,100, totaling $2,300,173.36 for the Street Rehabilitation Project. The project began in FY 2014-15 (March 2015) and was estimated to be complete in FY 2015-16. The project has experienced challenges during construction. The construction plans were not representative of the actual field conditions; construction quantities had to be adjusted which resulted in multiple change orders; the work scope was revised to add of two additional streets (Acacia between Bennett and Glencoe; Aprilia between Alondra and Claude) which required construction plans to be developed for this additional work. The initial contract time was 60 working days with a scheduled completion date of June 3, 2015. The items in the above paragraph impacted the initial construction schedule which requires an additional 64 working days (a total of 124 working days) of contract time to be added to properly close out the project. Staff Report – Resolution Amending Public Works 2015-16 FY Budget Transfer Funds Street Rehabilitation Project CDBG #13-02 November 10, 2015, page 2 of 2 STATEMENT OF THE ISSUE In order to amend the Public Works / Municipal Utilities 2015-2016 Fiscal Year budget, City Council’s authorization is necessary. FISCAL IMPACT To properly fund the project, $884,946 needs to be brought forth to this year’s budget which consists of $686,713 from FY 14-15 as a part of the original contract. The remaining $198,233 was provided pursuant to Resolution No. 24,163 through a substantial amendment, to be used in FY 2015-16. Under the initial schedule, the funding was available such that a major portion of the project and funds would have been completed within FY 2014-15, and the remainder of the project and funding would have been expended in FY 2015-16. The FY 2015-16 budget would be amended as follows: Move unexpended funds from the prior year to current year budget by increasing expenditures and revenues. Increase Expenditure for FY 15-16: Account No. Account Description 280072C1494269 Other Contract Services Increase Revenue for FY 15-16: Account No. Account Description 28000000003583 HUD Revenue Amount $884,946.00 Total: $884,946.00 Amount $884,946.00 Total: $884,946.00 ALTERNATIVE Due to the desire of the City to move forward with this project, no other alternative is recommended at this time. RECOMMENDATION The Public Works / Municipal Utilities Department is requesting that the City Council amend the Public Works/Municipal Utilities Department 2015-2016 Fiscal Year budget for the Street Rehabilitation Project CDBG #13-02 as presented above. GLEN W.C. KAU, P.E., DIRECTOR PUBLIC WORKS/MUNICIPAL UTILITIES APPROVED FOR FORWARDING: ROGER L. HALEY CITY MANAGER RESOLUTION NO. ___________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT’S 2015-2016 FISCAL YEAR BUDGET TO COMPLETE THE STREET REHABILITATION PROJECT CDBG #13-02 ($884,946) WHEREAS, the Street Rehabilitation Project CDBG #13-02 provides improved street in poor pavement condition in Community Development Block Grant (“CDBG”) areas throughout the City of Compton; and WHEREAS, the Street Rehabilitation Project improves approximately 5.5 miles of roadways throughout the City of Compton by removing and replacing failed pavement sections, providing 2” thick asphalt overlays across the entire street cross-section, removing and replacing damaged curb, gutter and sidewalk, removing and replacing neighborhood traffic calming devices, upgrades handicap ramps to current standards, removing and replacing roadway signing and striping, and adjusting affected utility covers to match new pavement elevations; and WHEREAS, asphalt overlays are important asset management measures to restore the pavement life for distressed streets; and WHEREAS, On December 16, 2014, pursuant to Resolution No. 24,064, the City Council awarded a contract to COPP Contracting Inc., in the amount of $2,091,073.36 plus $209,100 for contingency for a total $2,300,173.36, to provide contracting services for CDBG #13-02 Street Rehabilitation Project; and WHEREAS, due to unforeseen challenges such as design deficiencies, additional construction quantities, various change orders, revised scope of services which included the rehabilitation of two additional streets (Acacia and Aprilia) were added to the project scope of services which entailed new rehabilitation/resurfacing plans resulting in increased construction costs and time; and WHEREAS, to properly fund the project, $884,946.00 needs to be brought forth to this year’s budget which consists of $686,713 from FY 14-15 as a part of the original contract. The remaining $198,233 was provided pursuant to Resolution No. 24,163 through substantial amendment; and WHEREAS, the Public Works/Municipal Utilities 2015-2016 Fiscal Year needs to be amended to move unexpended funds from the prior year to current year budget by decreasing expenditures and revenues from last fiscal year budget (FY 2014-15) and increasing expenditures and revenues this fiscal year (FY 2015-16). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the Public Works/Municipal Utility Department’s 2015-2016 Fiscal Year budget is hereby authorized to be amended to move unexpended funds from the 2014-15 Fiscal Year budget to the current fiscal year budget as follows: Increase Expenditure for FY 15-16: Account No. Account Description 280072C1494269 Other Contract Services Increase Revenue for FY 15-16: Account No. Account Description 28000000003583 HUD Revenue Amount $884,946.00 Total: $884,946.00 Amount $884,946.00 Total: $884,946.00 RESOLUTION NO. __________________ Page 2 SECTION 2. That a copy of this Resolution shall be filed in the offices of the City Manager, City Controller, City Clerk and Public Works/ Municipal Utilities Department. SECTION 3. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution. ADOPTED this ___ day of _____________, 2015. ________________________________ MAYOR OF THE CITY OF COMPTON ATTEST: ____________________________________ CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON: ss I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing Resolution was adopted by the City Council, signed by the Mayor and attested by the City Clerk at a regular meeting thereof held on the ___ day of _____________, 2015. That said Resolution was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: COUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERSCOUNCIL MEMBERS- ____________________________________ CITY CLERK OF THE CITY OF COMPTON RESOLUTION SIGN-OFF FORM DEPARTMENT: Public Works-Engineering RESOLUTION TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AMENDING THE PUBLIC WORKS/MUNICIPAL UTILITIES DEPARTMENT’S 2015-2016 FISCAL YEAR BUDGET TO COMPLETE THE STREET REHABILITATION PROJECT CDBG #1302 ($884,946) Glen Kau 10/12/2015 9:46:37 AM DEPARTMENT MANAGER’S SIGNATURE DATE REVIEW / APPROVAL Ruth Rugley 10/15/2015 2:31:02 PM CITY ATTORNEY DATE Stephen Ajobiewe 10/15/2015 10:12:41 AM CITY CONTROLLER DATE Kelly Montgomery 10/8/2015 2:04:07 PM CITY MANAGER DATE Use when: Public Works: When contracting for Engineering Services. City Attorney: When contracting for legal services; contracts that require City Attorney’s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions. November 10, 2015 TO: MAYOR AND CITY COUNCIL FROM: ROGER L. HALEY CITY MANAGER SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO TRANSFER THE CITY’S REVOLVING LOAN FUND (RLF) IN AN AMOUNT NOT TO EXCEED $370,000 TO PACIFIC COAST REGIONAL (PCR) SMALL BUSINESS DEVELOPMENT CORPORATION SUMMARY A Resolution authorizing the City Manager to transfer the Economic Development Administration (EDA) Revolving Loan Fund (RLF) to Pacific Coast Regional Small Business Development Corporation (PCR) for the administration of small business loans in Compton. BACKGROUND In 1983, the City of Compton received funding from the U.S. Department of Commerce Economic Development Administration (EDA) division to implement a commercial/industrial revolving loan fund to assist small businesses. In order to participate in the program, the City was required to provide matching funds for the program. The City of Compton received $500,000 from EDA, and the City contributed $500,000 for a total of $1,000,000 for program administration and business loans. The Compton RLF program offered commercial loan financing for industrial/manufacturing businesses up to $150,000 and loans for retail and service type businesses up to $100,000. Before a business could receive RLF funding, it was required to meet EDA Revolving Loan Fund credit underwriting standards and program requirements. Applications for Revolving Loan Fund financing were also reviewed and recommended by the Loan Review Board, which was appointed by the Mayor and Council. The Mayor and Council, in turn, served as the RLF Administration Board and had the authority to render decisions on loan applications and to discharge nonperforming loans in accordance with EDA policies and procedures. Since the program’s inception in 1983 to 2010, the City processed a total of 18 loans of which 13 were repaid in full and five (5) defaulted. The summary for the Revolving Loan Fund (RLF) activity is shown in the following table: Fully Repaid Loans Written Off Loans Total Loans Number of RLF Loans RLF $ Loaned Private Sector Jobs Created Private Sector Jobs Saved Total Private Sector Jobs 13 5 18 18 $860,650.00 $664,391.00 $1,525,041.00 $1,525,041.00 82 80 162 STATEMENT OF THE ISSUE Based upon its review of the City’s semi-annual report dated March 2008, the EDA determined that the City had a high default rate (100% default from that reporting period) and requested a corrective action plan. Although a corrective action plan was submitted, the economic downturn and sequential staffing changes precluded a successful implementation of the plan. In November 2012, the EDA formally suspended the Revolving Loan Fund award and required all lending activity ceased. From that point, the only permissible activities were those related to loan collection and other activities needed to safeguard the assets of the Fund. ANALYSIS Because the City has been unable to restore program administration to the levels required of the EDA grant and to allow a resumption of lending activity for small businesses in Compton, the Economic Development Administration (EDA) has strongly recommended the transfer of the award to a local non-profit positioned to service the Compton business community. The non-profit identified is Pacific Coast Regional (PCR) Small Business Development Corporation. Pacific Coast Regional is a private, non-profit corporation founded in 1977 to assist small business owners in becoming successful members of the Southern California business community. Through contracts with the Federal Government, the State of California, and partnerships with private institutions, PCR provides financial, educational, and consulting services. In addition, PCR has been certified by the U.S. Treasury as a Community Development Financial Institution. The organization will be relocated to Compton with a satellite office in the new Neighborhood Housing Services center located on Rosecrans Blvd. Transferring the Fund retains federal funds for small business assistance in Compton just as the City is focusing more intently on its business development activities. Pacific Coast Regional is well established with the Economic Development Administration (EDA) and comes highly recommended; thus, promising a high level of service in this specialized business development area. RECOMMENDATION The recommendation is to authorize the City Manager to enter into a Memorandum of Understanding (MOU) with Pacific Coast Regional and to issue a letter to the U.S. Department of Commerce Economic Development Administration (EDA) requesting a transfer of the remaining portion of the Revolving Loan Fund (an amount not to exceed $370,000) to PCR to be effective by November 15, 2015. ALTERNATIVE The alternative is the termination of the federal award, the loss of the federal Revolving Loan Fund dollars to the Compton business community, and a negative record with the EDA for the City of Compton. ROGER L. HALEY CITY MANAGER RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO TRANSFER THE CITY’S REVOLVING LOAN FUND (RLF) IN AN AMOUNT NOT TO EXCEED $370,000 TO PACIFIC COAST REGIONAL (PCR) SMALL BUSINESS DEVELOPMENT CORPORATION WHEREAS, in 1983, the City of Compton received funding from the U. S. Department of Commerce Economic Development Administration (EDA) Division to implement a Commercial/Industrial Revolving Loan Fund (RLF) Program; and WHEREAS, the City was required to provide matching funds for the program; and WHEREAS, the combined funds totaled $1,000,000; and WHEREAS, the RLF program offered commercial loan financing for industrial/ manufacturing businesses up to $150,000 and loans for retail and service type businesses up to $100,000; and WHEREAS, applications for the loans were required to meet the standards of the Economic Development Administration (EDA); and WHEREAS, all applications were reviewed by the Loan Review Board (LRB); and WHEREAS, the Mayor and Council, acting as the Revolving Loan Fund (RLF) Administration Board, had the authority to render decisions on loan applications and the authority to discharge nonperforming loans in accordance with EDA’s policies and procedures; and WHEREAS, because of a high default rate in 2008, the City was required to develop a corrective action plan but was unable to implement the plan due to the economic downturn; and WHEREAS, the Council desires to retain a valuable Revolving Loan Fund (RLF) program for small businesses in the City. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COMPTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the City Manager will transmit to the U.S. Department of Commerce Economic Development Administration (EDA) a letter requesting a transfer of its remaining EDA assets in the Revolving Loan Fund (RLF) to Pacific Coast Regional Small Business Development Corporation for the administration of the Revolving Loan Fund program for small businesses in the City. Section 2. That the City Manager is authorized to enter a Memorandum of Understanding (MOU) with Pacific Coast Regional Small Business Development Corporation for the transfer of the Economic Development Administration (EDA) Revolving Loan Fund (RLF) assets in an amount not to exceed $370,000 from Fiscal Year 2015/2016 Account Fund Number 1641-510-000-4289. Section 3. That the 2015/2016 Fiscal Year budget should be amended as follows to allocate funds in the EDA Revolving Loan Fund to make the payment to Pacific Coast Regional Small Business Development Corporation: INCREASE REVENUE Account No. 1641-000-000-3990 Prior Year’s Balance $ 370,000 INCREASE EXPENDITURE Account No. 1641-510-000-4289 Contribution to Other Agencies $ 370,000 Resolution No.___________ Page 2 Section 4. transfer. That there is no negative impact to the City’s General Fund from this Section 5. That a certified copy of this Resolution shall be filed in the offices of the City Manager, City Attorney, City Controller, City Treasurer, and the Planning and Economic Development Department. Section 6. That the Mayor shall sign and the City Clerk shall attest to the adoption of this Resolution. ADOPTED this _____ day of _______________, 2015. _____________________________________ MAYOR OF THE CITY OF COMPTON ATTEST: ________________________________________ CITY CLERK OF THE CITY OF COMPTON STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF COMPTON: I, Alita Godwin, City Clerk of the City of Compton, hereby certify that the foregoing resolution was adopted by the City Council, signed by the Mayor, and attested by the City Clerk at the regular meeting thereof held on the _____ day of _______________, 2015. That said resolution was adopted by the following vote, to wit: AYES: COUNCIL MEMBERSNOES: COUNCIL MEMBERSABSENT: COUNCIL MEMBERS- ________________________________________ CITY CLERK OF THE CITY OF COMPTON RESOLUTION SIGN-OFF FORM DEPARTMENT: City Management RESOLUTION TITLE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COMPTON AUTHORIZING THE CITY MANAGER TO TRANSFER THE CITY’S REVOLVING LOAN FUND (RLF) IN AN AMOUNT NOT TO EXCEED $370,000 TO PACIFIC COAST REGIONAL (PCR) SMALL BUSINESS DEVELOPMENT CORPORATION Roger Haley 10/22/2015 12:08:44 PM DEPARTMENT MANAGER’S SIGNATURE DATE REVIEW / APPROVAL Craig Cornwell 10/22/2015 1:52:04 PM CITY ATTORNEY DATE Stephen Ajobiewe 10/22/2015 12:17:08 PM CITY CONTROLLER DATE Johnny Ford 10/22/2015 12:10:13 PM CITY MANAGER DATE Use when: Public Works: When contracting for Engineering Services. City Attorney: When contracting for legal services; contracts that require City Attorney’s review. Controller/Budget Officer: Amending Budget; appropriating and/or transferring funds; adding and/or deleting positions; any resolution having account numbers. Asst. City Manager/OAS: All personnel actions.
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