EUROPEAN CORRIDOR CONFERENCE

Transcription

Sponsors Concept
EUROPEAN
CORRIDOR
CONFERENCE
GENOA
Mannheim, Germany
7 May 2010
www.code-24.eu
Index
Welcome Note - Günther H. Oettinger, Minister-President of Baden-Württemberg ....................... 3
Welcome Note - Christian Specht, First Mayor of Mannheim..............................................................3
About the Conference .................................................................................................... 4 - 5
Gold Sponsor .................................................................................................................... 6
Silver Sponsor / Media Partner ............................................................................................ 7
Individual Sponsoring Options, Exhibition......................................................................... 8 - 9
Exhibition/ Overall Plan.......................................................................................................10
How to get to the Congress Center Rosengarten.................................................................... 11
Parking Possibilities............................................................................................................ 12
Sponsorship Registration Form ........................................................................................... 13
Conditions of Participation.................................................................................................. 14
Registration Form for Exhibition Stand . ............................................................................... 15
Conditions of Participation ................................................................................................. 16
www.code-24.eu
Welcome Note
The development of the railway corridor between the North Sea harbour in Rotterdam and the
Mediterranean harbour in Genoa is one of the most important transport projects in Europe.
The north-south railway axis known as “Corridor 24” in the European planning of traffic routes leads
through four countries and connects European top regions with an enormous economic power, a
high population density and a growing traffic volume.
Mannheim as a significant railway intersection is centrally located on axis no. 24. Therefore, the
improvement of this traffic corridor is also of great importance for the future economic development
of the Metropolitan Region Rhine-Neckar.
Günther H. Oettinger
Minister-President of Baden-Württemberg
The future development of the European Corridor 24 Rotterdam-Genoa is of great importance – not
only for local and regional authorities. It also concerns numerous enterprises along the northsouth corridor that have a vital interest in the further improvement of transport capacities and the
removal of bottlenecks. The European Corridor Conference on 7 May 2010 will gather all relevant
stakeholders from fields like logistics, harbours, railway, spatial planning and politics in the centre
of the corridor: In Mannheim.
You will have the unique opportunity to present yourself to a top-class expert audience from all over
north-west Europe as an exhibitor or sponsor: Decision-makers from the European Union, from
member states and their regions as well as major representatives of transport and logistics enterprises.
Take the opportunity and make new business contacts here!
See you soon in Mannheim.
Christian Specht
First Mayor of Mannheim
Chairman of the planning committee
Association Rhine-Neckar-Region
3
About the Conference
The North-South Transversal from Rotterdam to Genoa
The
conference
addresses
connects several European regions with a very high
the
further
degree of economic power. About 70 million people
corridor: consignment industry, logistic enterprises,
live and work in the catchment area of this corridor.
infrastructure businesses, traffic experts, spatial
Around 700 million tons of goods are transported
planners, politics and municipal administrations.
annually only on the railroad axis.
It is the aim of the conference to inform first-hand
development
decision-makers
of
the
for
north-south
about the current state of development as well as
A well functioning traffic infrastructure is essential for
future challenges and plans for improvement. The
the further economic development of the corridor.
focus of attention will be on the further extension
The launching of the two alpine basis tunnels in
of train paths and perspectives of development for
Switzerland – 2007 Lötschberg and 2017 Gotthard
multi-modal transport.
– marks a quantum leap for traffic development. But
there are still further measures necessary to close
The
conference
will
also
offer
an
outstanding
gaps and to eliminate bottlenecks.
opportunity for exchanging expertise and networking.
It is part of the transnational EU-project Corridor
Development Rotterdam - Genoa (CODE24).
Key Aspects
Road – Rail – Waterways:
Multimodal platforms and the development of logistic clusters
Without borders – but not without obstacles:
Bottlenecks in the infrastructure and everyday practical problems in transnational freight traffic
The corridor as living space and economic environment:
Historical developments, planning measures and the handling of noise protection
Further information on the conference : www.code-24.eu
Preliminary Sequence of Conference Events
6 May, 2010
8:00 am - 6:00 pm
Installation of Industrial Exhibition
7 May, 2010
9:00 am - 5:00 pm
Conference
www.code-24.eu
About the Conference
Conference Patrons
Location
Günther H. Oettinger
Minister President of Baden-Württemberg
Christian Specht,
First Mayor, Department of Finance, Property,
Citizen Services and Security, Mannheim
m:con Congress Center Rosengarten Mannheim
Rosengartenplatz 2
68161 Mannheim, Germany
Tel. +49 (0)621 4106-0
www.rosengarten-mannheim.de
Host
Conference Organisation
City of Mannheim
European Office
David Linse
Rathaus E 5
Tel. +49 (0)621 293-9503
Fax +49 (0)621 293-9788
[email protected]
[email protected]
m:con – mannheim:congress GmbH
Michaela Wiehl
Rosengartenplatz 2
Tel. +49 (0)621 41 06-164
Fax
+49 (0)621 41 06-80 164
[email protected]
www.mcon-mannheim.de
Co-operation Partners
Regional Association Rhine-Neckar
Port of Rotterdam Authority
University of Duisburg-Essen
Swiss Federal Institute of
Technology Zurich, Institute for
Spatial and Landscape Planning
Planungsverband Ballungsraum
Frankfurt / Rhein-Main
TRKarlsruhe
Ruhr Regional Council
UNIONTRASPORTI
University of Applied Sciences and
Arts Hildesheim/Holzminden/
Göttingen
Karlsruhe Technology Region (KTR)
SiTI - Higher Institute on
Innovation Territorial Systems
University of Utrecht
Frankfurt/Rhine-Main Conurbation
Planning Association
City of Mannheim
TransCare AG
Genoa Port Authority
PTV France
m:con - mannheim
Gold Sponsor
Gold Sponsor
(max. 1)
As Gold Sponsor, you are the main conference sponsor.
As Gold Sponsor you will receive 4 free passes for the
As Gold Sponsor, you are entitled to set-up your exhibition
conference.
stand in central location of where the conference is being
Reference will be made to you as Gold Sponsor by displaying
held and will receive 12 sqm free of charge.
your company’s name and logo on the “Sponsors Banner”
As Gold Sponsor, you will receive a 20% discount on the
which will be placed in a central location of the convention
regular price when booking a hospitality lounge.
centre.
As Gold Sponsor, your logo will appear on the homepage
You may leave one of your company’s brochures at the main
of the conference website as well as at the top of the
conference information desk for public viewing. In E-mail
“Sponsors page”. Additionally, your logo can be linked to
newsletters, which will be sent to all participants, you will be
your company’s website and reference will be made to you
referred to as Gold Sponsor.
as Gold Sponsor.
As Gold Sponsor, you may provide the participants with
conference bags.
Your Benefits at a Glance:
You may insert one of your company brochures into the
●A central location and 12 sqm exhibition space free of conference bags. The Gold Sponsor’s logo will be printed on
charge
the participants’ name badges.
●20% discount on the regular price of a hospitality lounge
As Gold Sponsor, you may use the projection screen in the
●Linked Logo on the homepage of the conference website
plenary hall to advertise your company during the coffee
●Your Logo linked to your company website on the
breaks. Additionally you may place screen advertisements
“Sponsors page” of the conference website
on the official Information screen near the registration
● You mentioned as a Gold Sponsor with your logo in desk.
the conference programme pdf-file (downloadable from
The conference programme will be downloadable as a
the conference website) as well as in the printed pdf-file from the conference website and the Gold Sponsor’s
programme
logo will appear in this file as well as in the printed conference
● You may provide the participants with conference bags
programme.
● Your brochure inserted in the conference bags
The Gold Sponsor has the chance to place an advertisement
● Screen advertisement during coffee breaks in the session (4c)
rooms
on
the
outside
back
programme.
cover
of
the
conference
● Screen advertisement on the official information screen
● 4 free passes for the conference
Price 15.000.- Euro*
● Your company’s name and logo on the centrally located “Sponsors banner” on site
● Reference to your sponsorship in the E-Mail Congress newsletter
● Your company’s brochure on display to the public at the official information desk
● One full page advertisement on the outside back cover (4c) of the printed conference programme
* Our prices are exclusive of VAT.
www.code-24.eu
Silver Sponsor / Media Partner
Silver Sponsor
(max. 3)
Media Partner
As Silver Sponsor you will receive the following benefits:
As Media Partner you will receive the following benefits:
●A 9 sqm exhibition space free of charge
● A 6 sqm exhibition space free of charge
●15% discount on the regular price of booking a hospitality
● 2 free passes for the conference
lounge
● Your company being mentioned as a Media Partner ●Linked Logo on the “Sponsors page” of the conference
with your logo in the final conference programme pdf-file homepage
(downloadable from the conference website) as well as in ●one full page advertisement (4c) in the printed conference
the printed programme
programme
● Your company’s brochure on display to the public at the ●Your company leaflet in the conference bags
official information desk
●Your company’s name and logo on the centrally located ● Linked logo on the “Sponsors page” of the conference “Sponsors banner” on site.
website
●Your company’s brochure on display to the public at the ● Your company leaflet in the conference bags
official information desk
● Your company being mentioned as media partner on the ●2 free passes for the conference
centrally located “Sponsors banner” on site
●Your company being mentioned as a Silver Sponsor with your logo in the final conference programme
Price 5.000.- Euro*
pdf-file (downloadable from the conference website)
as well as in the printed programme
●Reference to your sponsorship in the E-Mail conference newsletter
●Possibility of inserting a company leaflet into the conference bags
Price 7.500.- Euro*
Silver Sponsor I includes:
● You may provide the participants with keychains
Silver Sponsor II includes:
● You may provide the participants with notepads and pens
Silver Sponsor III includes:
● Sponsorship of the Media-Check / Internet Café
● You may provide mousepads and t-shirts for
the Media-Check Staff
● Your homepage as preferred start page of
the internet browser
● Your logo as screensaver on all computers of the Media Check/Internet Café
Individual Sponsoring Options
Hospitality Lounge
Invited Speakers
(max. 4)
The Hospitality Lounge offers you an exclusive location to talk
You may choose to sponsor a well-known lecturer. This means
to in private, whether you would prefer an intimate coffee
that you would cover the costs of his/her travel expenses which
break with a business contact, or would just like to take
would give you the opportunity to create a close relationship
your time enjoying an interesting discussion in a peaceful
between the lecturer and yourself.
surrounding. If you have any preferences regarding food or
beverages, the conference centre’s catering staff would be
glad to make you an offer.
Price per Lounge
Glass Cubes
500.- Euro*
(max. 2)
Two huge glass cubes are positioned left and right hand of
the main entrance of the Congress Center Rosengarten.
You have the chance to place an advertisement banner of
1.70 m width and 5.50 m height exclusively in one of these
cubes.
The price includes: Production, mounting and dismounting
of the banner advertisement.
Price per Cube
900.- Euro*
Per International lecturer
1.000.- Euro*
www.code-24.eu
Individual Sponsoring Options
Internet
Media Check / Internetcafé
A website has been created for this conference where all
You may also advertise your company in the “Media Check”
current activities will appear. Prospective conference visitors
preparation room for the lecturers by, for example, providing
may also register online. We offer our sponsors the possibility
t-shirts for the “Media Check” staff members, mousepads and
of including a link to their company website.
special “give-away” gifts for the lecturers. Your logo may be used
as a screensaver on the computers of the “Media Check” and your
Presentation Possibilities: Logo with a link to your
company’s website can be the internet browser preferred start
company website
page.
Monthly rate 150.- Euro*
Media Check / Internetcafé
Please contact us concerning availability and price
Podcast
Display of brochures on site
A series of podcasts will be produced to inform website
Are you unable to attend the conference and represent your
visitors about the latest news of the conference preparation.
company / product on site at an exhibition stand? Or you would
You will have the chance to sponsor one of these podcasts.
like your brochures / leaflets to reach an audience beyond your
Thus your company will be mentioned as sponsor in the
exhibition stand? Then use this possibility and have them displayed
podcast intro and its credits. Alternatively, you will have the
at the official conference information desk.
chance to post a podcast of your own on the conference
website. This podcast shall be connected to the conference
Displaying brochures at the information desk
regarding its contents. You may also use it to promote, in
250.- Euro*
advance, your presence on site.
Per podcast
500.- Euro*
Insertion of brochures in the
conference bags
Your brochure/leaflet can reach even more participants, when it is
placed directly in the conference bags. You can utilize this possibility
to reach those participants who are not familiar with your company.
In order to maximize the effectiveness of this activity only a limited
number of brochures may be inserted into the conference bags.
(Which brochures are inserted will depend on the date that we
receive the order)
Insertion of a specific brochure into
all conference bags:
single-sided
450.- Euro*
multilateral
580.- Euro*
Exhibition
Adjacent to where the conference is being held you
210.- Euro/sqm*
may present your company, products and services
+2.50 Euro/sqm lump-sum environmental costs
for early bookings (up to 12 February, 2010)
at an individually organised exhibition stand with
a minimum size of 6 sqm as part of the industrial
exhibition.
230.- Euro/sqm*
Special rates will be offered to non-profit and/or
+2.50 Euro/sqm lump-sum environmental costs
from 13 February, 2010 on
govermental organizations. For further information
on that offer, please contact Ms. Michaela Wiehl.
(Contact data see page 5)
Overall Plan
Scheduled Auditory
3.1 Gustav Mahler I
3.2 Gustav Mahler II
3.3 Gustav Mahler III
Congress
Mannheim
3.6 Center
Alban Rosengarten
Berg
3.7 Arnold Schönberg
Ebene 3
3.8 Seminarraum
3.9 Seminarraum
GRUNDRISS
Seminar 3.8
Küche
Sperrfläche
Austellungsbereich
3.7
Arnold Schönberg Hörsaal
Seminar 3.9
3.1
Gustav Mahler I
Lecture rooms
Plenary hall
3.2
Gustav Mahler II
MOZARTSAAL
LUFTRAUM
3.6
Alban Berg
3.3
Gustav Mahler III
Rolltreppen
WC-Zugang
Lichtwand
WC-Zugang
Exhibition Area
10
Lastenaufzug
Lastenaufzug
Rolltreppen
www.code-24.eu
m:con Congress Center Rosengarten Mannheim How to get there ...
... by car
... by plane
From highway A6 or A5 (using intersection Kreuz Heidelberg)
or from Heidelberg: follow the signs towards Mannheim Mitte
and CC Rosengarten (passing the Museum für Technik und
Arbeit and the Planetarium) along the street Augustaanlage
which will turn into the Friedrichsring; m:con Congress Center
Rosengarten is on the right hand side opposite the Wasserturm.
Parking facilities with 1100 places are provided there. Entrances are located in front of the m:con Congress Center Rosengarten at the Wasserturm, Stresemannstrasse or Tullastrasse
From Frankfurt/Main Airport there is a nonstop connection via
the intercity express train system (31 minutes). There is also
the Lufthansa shuttle bus, which departs every hour from the
airport to the Lufthansa Travel office Mannheim,
m:con Congress Center Rosengarten is in a walking distance.
Mannheim City Airport is regulary frequented from Berlin and
Hamburg.
m:con - mannheim:congress center
Rosengartenplatz 2, 68161 Mannheim, Germany
... by train
Phone: +49(0)621.4106-0
Mannheim Hauptbahnhof, the central station of Mannheim is
Fax:
connected to the intercity express train system (ICE). m:con
Congress Center Rosengarten is in a walking distance (5 minutes). You also can use the tram (No. 3 direction Sandhofen,
5 direction Käfertal)
www.mcon-mannheim.de;
+49(0)621.4106-200
www.tourist-mannheim.de
E-Mail: [email protected]
castle
water tower
Dorint Kongress-Hotel
m:con Congress Center Rosengarten
main station
planetarium
11
Parking
g
srin
rich
d
e
i
Fr
Entrance
Rosengartenplatz
Kaiserring
Wasserturm
Wasserturm
Kunsthalle
Friedrichsplatz
Congress Center
Rosengarten
Entrance
Tullastraße
Berlinerstraße
Stresemannstraße
Entrance
Stresemannstraße
Augustaanlage
Roonstraße
Friedrichsplatz
Tattersallstraße
Dorint
Entrance
Friedrichsplatz
Rosengartenplatz
Tullastraße
Maritim
www.code-24.eu
Sponsorship Registration Form
European Corridor Conference Rotterdam - Genoa
7 May, 2010
Congress Center Rosengarten - Mannheim
Sponsorship Registration online:
www.code-24.eu
Michaela Wiehl
Financer**/ Conference Organiser:
Rosengartenplatz 2, 68161 Mannheim, Germany
Fax +49 (0)621 4106 80-164
Patrons: Günther H. Oettinger, Christian Specht,
[email protected]
Managing Director: Michel Maugé
Exhibitor
Invoice adress
______________________________________________________
Company / Organisation
______________________________________________________
______________________________________________________
First- and Surname (Contact)
______________________________________________________
_______________________________________________
Street / Post-Office-Box
Post Code / City
_______________________________________________
Order number / requested endorse
______________________________________________________
Phone
Fax
______________________________________________________
Post Code / City
______________________________________________________
Phone Fax
(if different)
If invoices have to be corrected due to missing or false informationn from the adress array above, we will
charge an extra fee of 60,- Euro.
 Gold Sponsor  Silver Sponsor
15.000.- Euro
7.500.- Euro
(max. 3)
 Media Partner 5.000.- Euro
 Hospitality Lounge
500.- Euro
(max. 4)
 Internet (monthly)250.- Euro
 Glass Cube (max. 2) 500.- Euro
Printed Advertisement in the conference
programme (1 page, 4c)  inside
1.000.- Euro
 inside back cover
1.200.- Euro
 inside front cover 1.500.- Euro
 Display of brochures on site250,- Euro
 Podcast 500.- Euro
Exhibition
(please use the form for stand registration)
Insertion of brochures in the conference bags
 single-sided
450,- Euro
 multilateral
580,- Euro
All our prices are exclusive of VAT.
______________________________________________________
_____________________________________________________
City , Date
Legally binding signature
**The City of Mannheim and its Co-operation partners have assigned the right to hold the exhibition to m:con – mannheim:congress GmbH.
m:con – mannheim:congress GmbH confirms that the income from the industrial exhibition will exclusively be used for financing the European Corridor Conference
Rotterdam - Genoa.
13
Terms and Conditions of Participation
1. Title of the Meeting
6 May - 7 May 2010
Mannheim, Germany
8. Terms of Payment
All invoices will be sent out at the latest 6 weeks before the European Corridor
Conference Rotterdam - Genoa begins. If invoices have to be correctetd due
to missing or false information from the adress array above, we will have to
charge an extra fee of 60.- Euro.
All monetary amounts calculated by the m:con that appear on the invoice are
to be paid in full by the date stated on the invoice. In the case of a failure to
make payment or a late payment, a default interest in the amount of 3.5% p.a.
over the fixed bank rate of the Federal Bank of Germany will be charged.
2. Patrons
Günther Oettinger,
Minister-President of Baden-Württemberg
Christian Specht, First Mayor, Department of Finance, Property,
Citizen Services and Security, Mannheim
3. Financer / Congress Organiser
m:con – mannheim:congress GmbH, Rosengartenplatz 2,
68161 Mannheim, Germany, www.mcon-mannheim.de
The City of Mannheim and its co-operation partners have assigned the rights
to place sponsorship contracts exclusively to m:con – mannheim:congress
GmbH.
m:con - mannheim:congress GmbH ensures that revenues collected from
sponsorship of the event will be used exclusively for financing the European
Corridor Conference Rotterdam - Genoa.
4. Location, Length, Opening Hours of the Congress Desk and the
Exhibition
Congress Center Rosengarten
Rosengartenplatz 2
68161 Mannheim
Opening hours of the Congress Desk*:
6 May, 2010
04:00 pm – 06:00 pm
7 May, 2010
08:00 am – 05:00 pm
* Subject to change
5. Prices
Please refer to the Sponsorship Registration Form for the prices and to the
General Information for Sponsors and Exhibitors pages to review what is
included in the various sponsorship packages.
6. Authorisation
Applications for the use of a Hospitality Lounge and/or to become a Congress
Sponsor will be reviewed by and decided on by m:con. Upon acceptance you
will receive a letter of confirmation along with the official contract papers in the
post. Once you have signed the contract and sent it back to the organizer, this
contract will become binding. Any reservations or conditions included in the
registration form require a written confirmation by the organiser to take effect.
The m:con may for justifiable reasons, in particular if the amount of available
time or numbers is not sufficient, and in the interests of all concerned, exclude
individual sponsors from participating in the conference, in particular if it would
serve the purpose of the onference to limit the participants to a certain group
of suppliers. Additionally the m:con is entitled to change the location of the
Hospitality Lounges after consultation with the Sponsor.
7. Registration Cancellation or Revocation of Contract
Cancellations of contracts will be accepted at no additional cost should they
take place before February 5th, 2010. Should, however, a reservation for the
Hospitality Lounge and/or Sponsorship contract be cancelled by the Sponsor at
a later date than February 5th, 2010, then the m:con is entitled to invoice the
Sponsor for the entire (100%) of the arranged contractual price if the m:con is
not able to acquire a substitute reservation and/or sponsor. Should the m:con
find a substitute then the Sponsor will only be charged 25% of the arranged
contract price.
14
9. Insurance
The sponsor is liable for any and all personal injuries or property damages
that might arise in the course of his/her activities. We recommend that the
sponsor be in the possession of or take out for the time of the conference
a suitable personal insurance policy. While the conference is being held, the
m:con will only be liable for general third party risks and will therefore open
up a third party insurance policy solely for the duration of the conference itself
(for personal injury and property damage) for which the m:con can be held
liable according to liability regulations. The m:con will not be held responsible
for any and all outside objects brought into the Congress Center Rosengarten
by a third party.
10. Catering / Decoration
Additional costs for catering or decoration will be the responsibility of the
Sponsor. All food and beverages offered to the participants must be acquired
through the in-house catering service. Below is the contact address:
Dorint Hotel, Alexander Feuerstein
Tel. + 49 (0)621 1251967, Fax + 49 (0)621 1251969
[email protected]
Professional caterers are not permitted.
11. Non-smoking Rules
There is a strict ban on smoking in all rooms of the conference hall during all
events taking place here. Violation of this rule is at your own risk.
12. Miscellaneous Regulations
The Sponsor is entitled to cancel the contract or reduce the amount oweable
should he/she be able to prove that the m:con has been the cause of
considerable defects in the contract or breach of contract. Likewise, m:con is
entitled to cancel the contract if the Sponsor reneges on his/her performance
and payments in spite of reminders and will not settle on the fixing of such at
a later date.
13. Place of Execution / Court of Jurisdiction
The Place of Execution and Court of Jurisdiction for both contractual parties is
Mannheim, Germany.
www.code-24.eu
Registration Form for Exhibition Stand
7 May, 2010
Congress Center Rosengarten - Mannheim
Exhibition Registration online:
www.code-24.eu
Please send back by March 5th, 2010 to:
Financer**/ Conference Organiser:
Exhibition organisation
Patrons: Günther H. Oettinger, Christian Specht,
Alessa Ries
Managing Director: Michel Maugé
Rosengartenplatz 2
Fax +49 (0)621 4106 80-118
[email protected]
Exhibitor
Invoice adress
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
Post Code / City ______________________________________________________
Post Code / City
______________________________________________________
Phone
Fax
______________________________________________________
(if different)
E-Mail
If invoices have to be corrected due to missing or false information from the adress array above, we will have
to charge an extra fee of 60,- Euro.
Exhibitor:
 Consigner
 Logistics
 Spatial planning
 service provider/supplier
Exhibits:
________________________________________________________________________________
 others
Exhibition space:
we are ordering a total of _______sqm, _______m wide and _______m deep, if possible.
We are planning a  Collabsible stand
We wish our stand to be placed
 System stand
 not right beside
 Stand from exhibition construction company
 right beside
the following companies:
_______________________________________________________________________________________________________________
Please note that m:con cannot guarantee you, that your wishes regarding placement and dimensions of your stand will be realized!
Prices:  for early bookings (up to 12 February, 2010)
 for late bookings (from 13 February, 2010)
210.- Euro / sqm*
+2.50 Euro / sqm lumps-sum environmental costs
230.- Euro / sqm*
+2.50 Euro / sqm lumps-sum environmental costs
The minimum stand area is 6 sqm. Prices are not including the statutory VAT and refer exclusively to the rent of the floor space without any stand construction or
additional equipment. Additional equipment, as well as complete stand construction systems can be put at your disposal and will be charged to you separately. Further
information about this will be sent to you together with the stand confirmation.
You will receive a confirmation within three days after receipt of your stand registration. If you do not receive a confirmation, please get in touch with the
above-mentioned contact immediately.
On submitting this registration, the overleaf conditions of participation are accepted explicitly and become part of the agreement. Agreements running counter to
these terms are not concluded.
______________________________________________________
_____________________________________________________
City , Date
Legally binding signature
**The City of Mannheim and its co-operation partners have assigned the right to hold the exhibition to m:con – mannheim:congress GmbH.
m:con – mannheim:congress GmbH confirms that the income from the industrial exhibition will exclusively be used for financing the European Corridor Conference
15
Rotterdam - Genoa.
Conditions of Participation
1. Title of the Meeting
European Corridor Conference
Rotterdam - Genoa
11. Insurance
The exhibitor is liable for any personal injury and any damage to property that may
occur as a result of operating the objects and goods exhibited by him. It is advisable
for the exhibitors to take care of an adequate insurance cover. The organizer accepts
only the general liability for the exhibition. He takes out a personal liability insurance
for the exhibition, for personal injury and damage to property for which he can be
hold liable according to liability regulations. Articles brought to the venue are at the
owner‘s risk; the organizer and the managing company accept no responsibility for
articles deposited.
6 May - 7 May 2010
2. Host
City of Mannheim
European Office, Department I
Rathaus E5
3. Economic maintenance / Congress Organisation
Rosengartenplatz 2
The host has assigned the right to hold the exhibition to m:con – mannheim:congress
GmbH. m:con – mannheim:congress GmbH confirms that the income from the
industrial exhibition will exclusively be used for financing the European Corridor
Conference Rotterdam - Genoa.
4. Opening hours of the Exhibition*
Friday, 7 May, 2010
* Subject to alterations
08:00 am - 05:00 pm
5. Rent for stand
The rent for the stand per sqm stand area is:
up to 12 February, 2010:
210.- Euro/sqm, + 2.50 Euro/sqm lump-sum environmental costs
from 13 February, 2010 on:
230.- Euro/sqm, + 2.50 Euro/sqm lump-sum environmental costs
All prices are plus the statutory VAT.
The minimum stand area for rent is 6 sqm.
The rent for the stand includes:
Rent of the stand area during the exhibition, time for installation and removal, general
illumination and cleaning of corridors.
Furniture, electricity and additional equipment can be rented and will be charged
separately. Further information about this will be sent to you together with the stand
confirmation.
6. Registration
The organiser decides on the registration of the registering exhibitor and the
registered objects for the exhibition by means of a written confirmation. By means of
registration, the contract comes into being. Any reservations or conditions included in
the registration require a written confirmation by the organiser to take effect. It is not
allowed to sublet the stand area to others and needs to be permitted explicitly by the
organiser. The organiser may charge an additional fee for the sublet of the stand area.
The organiser may exclude individual exhibitors or suppliers from the exhibition for
objectively justified reasons, especially in case of lacking space and if it is essential to
limit the exhibition to certain groups of exhibitors or suppliers in order to achieve the
aim of the exhibition. Furthermore, the organiser can restrict the registered objects
for the exhibition and to alter the registered area.
7. Exhibitors
Companies out of the following fields are allowed to participate in the exhibition:
Consigners, Logistic providers, Spatial planners, service provider/suppliers and others.
8. Withdrawal from registration / Revocation of registration
After being granted the registration, the exhibitor has to pay the full rent for the
stand even if he withdraws or does not participate. In addition to that, the organiser
reserves the right to claim for damages. If the stand area can be on-rented, the
organiser will be entitled to claim for cancellation costs of 25 % of the charged rent for
the stand against the first tenant who has withdrawn from the contract. The organiser
has the right to revoke the registration and to on-rent the stand area:
- if the stand is not occupied recognizably in time (see point 13)
- if the rent for the stand is not paid by the fixed date
- if the exhibitor misses a grace period given by the organiser
9. Terms of payment
All amounts charged by the organiser are net, payable by the date stated on the
stand confirmation / invoice. If the rent is not received within the specified time, the
exhibitor will not be entitled to participate in the industrial exhibition, regardless of
the continuation of his obligation to pay.
An interest for default of 3.5 % p. a. above the discount fixed by the Federal Bank will
be charged in case of late payment
10. Advertising
Any sort of advertising is only allowed within the stand rented by the exhibitor and
only for the exhibitor’s own company and the exhibited articles manufactured or
distributed by the exhibitor’s own company. All advertising effort outside the stand
area has to be approved by the organiser of the exhibition.
16
12. Alterations
The organizer reserves the right to cancel the exhibition, to alter the date and the
duration, as well as the venue of the exhibition or, if the space situation, regulations
by the au-thorities or other compelling circumstances in the organizer‘s opinion
require, to move, to alter in terms of dimension or to restrict the area put at the
exhibitor‘s disposal. The exhibitor may not claim damages or withdraw from the
contract as a result of this.
13. Times for installation and removal*
Installation*:
Thursday, 6 May, 2010
08:00 am - 06:00 pm
Stands that have not been started to be installed - without prior agreement with the
organizer - by Thursday, 6 May, 2010 04.00 p.m. will not be considered any more and
will be treated as withdrawal from registration (see point 8).
Removal*:
Friday, 7 May, 2010
* Subject to alterations
05:00 pm - 10:00 pm
For safety-relevant reasons, an early removal is forbidden! If the instruction is defied,
the exhibitor is charged with a penalty under a contract of half the rent for the stand.
At the end of that period of time, the stands respectively the exhibits will be removed
at the cost of the exhibitor and without any liability on the part of the organizer‘s.
14. List of exhibitors
On the occasion of the European Corridor Conference Rotterdam - Genoa,
a list of exhibitors will be published. There is no responsibility on the organizer‘s part
in case of missing or faulty entries, printing errors, etc.
15. Stand construction / Stand design / Safety regulations
All stands have to be installed as self-supporting constructions. Fastenings on the
walls, pillars and floors of the halls are not allowed. Pillars, buttresses, projections etc.
within the exhibition area are part of the allocated space. The exhibitor is liable for
any damage owing to violations.
The organizer reserves the right to ask the exhibitor to alter inadequate stand
constructions or to remove unsuitable objects that prove to be a nuisance or a danger
to the visitors or to neighbouring exhibitors.
In general, a maximum flooring height of 2.5 cm is permitted. Exceeding construction
heights require a written approval by the organizer and have to show canted edges.
Fire alarms, hydrants, electrical distributors, switchboards and telephone distributors
have to be accessible. It is prohibited to use open fire or naked light, e. g. spirit, fuel
oil, gas etc.
All kind of material used for stand construction and decoration have to be flameresistant. During installation and removal, as well as during the exhibition, all
regulations by the police and the authorities have to be observed. Sticking of floor
coverings is only allowed by means of readily soluble adhesives. The exhibitor will
be charged with the cost of special cleaning in case of tape remnants. Sticking up of
advertising material on the walls, pillars or other parts of the venue is not allowed.
16. Exhibitions sponsored by the Industry
Events sponsored by the industry are not allowed to take place directly before, during
or directly after the congress without prior consultation with the organizer.
17. Catering
Food and beverages for catering on your stand are provided by the service partner of
Congress Center Rosengarten - Mannheim:
Dorint Kongresshotel Mannheim. Contact: Mr. Alexander Feuerstein, phone +49
(0)621 1251 967, fax: +49 (0)621 1251 969, [email protected].
Please note that orders for food and beverages can only be placed via this licensed
caterer. If you wish to be supplied by another service or you wish to bring your own
beverages and food to be given out to others, prior consultations are required. In both
cases, the service partner may charge a fee for the transfer of its catering rights.
18. Ban on smoking
Inside the exhibition buildings, smoking is strictly forbidden on all days of installation
and removal, as well as during the exhibition. The exhibitor is liable if the ban is
defied.
19. Place of performance / Place of jurisdiction
Place of performance and place of jurisdiction for all mutual obligations is Mannheim,
Germany.
www.code-24.eu
For your notes
17
For your notes
18
19
Titelbild: Bildquelle: ©www.aboutpixel.de / Containerpalast / pfirsichmelba
Metropoleposition
The m:con congress center Rosengarten in Mannheim
is the ultimate platform for international conventions
and conferences and premium entertainment events. We
open up a world of inspiration for people, for emotions
and for business perspectives. Together with our partners
in the hotel, restaurant and retail sectors, we welcome
more than 180,000 conference delegates every year,
which puts us in pole position for Mannheim and the
Rhine-Neckar Metropolitan Region.
Visit us at www.rosengarten-mannheim.de or speak to
us in person: +49 (0)621 4106 - 123 / -125.
Expect more inspiration, more innovation and
more full-service.
_providesmore

EUROPEAN CORRIDOR CONFERENCE

Transcription

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