Second only to human resources, your organization`s biggest

Second only to human resources,
your organization’s biggest investment
and highest budget impact
is the physical space you use.
Introducing
INSITE
Computer-Aided Facilities Information and Management
Offering comprehensive and effective way to collect,
maintain, monitor, distribute and utilize key information
about physical assets in support of strategic decision making.
Providing technology, expertise, support and services to
deliver critical facilities information to
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Universities and colleges
Healthcare organizations
Government agencies
Commercial business
“The right information, in the right hands,
at the right time”
is a non-profit knowledge-based Consortium with
40 years of experience in facilities information
technology, solutions and expertise.
Why INSITE™?
What sets the INSITE suite of CAFM systems apart?
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as the world’s first CAFM system, users benefit from 40 years of innovation
distributed and supported since 1973 via the non-profit INSITE consortium
no capital costs needed - only annual support fees
access to over 40 years of staff experience and expertise in FM
unmatched inked floor plan system for single-point data maintenance and analysis
government agencies receive lowest prices via GSA IT Schedule contract (GS-35F-0129N)
What is the value of INSITE?
The technology is designed to minimize costs and maximize productivity. We listen to
our customers constantly. The Consortium contains a wealth of knowledge, techniques
and real-world experience. We foster the exchange of this information and encourage
input to systems design. We understand the strategic and economic value of managing
facilities. We encourage the viewpoint that elevates physical assets to their rightful
place in the life and vitality of your organization.
Who benefits from using INSITE?
Public / Private Universities and Colleges must
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measure and report space use to regulatory bodies and boards
provide audit trails of physical assets for internal and external auditors
understand and monitor space allocation and utilization
use accurate plans to support planning and operational activities
Hospitals, Medical Schools and Clinics must
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respond to significant compliance issues and accreditation audits
support JCAHO & Certificate of Need efforts, fire and safety regulations
measure and report for third-party reimbursement (Medicare and Medicaid)
track sponsored research to support regulatory negotiations and audits
“Maintaining a completely accurate space and floor plan inventory and providing the information to all is a critical challenge
to us. We have used INSITE expertise for over 25 years to help
us meet that challenge.”
VP of Planning and
Information Management
Major Research University
State / County Agencies and School Districts need to
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have key area ratios to comply with state educational standards
measure support space to educational space at any geographic level
measure vacancy and utilization, control leasing and operational costs
Businesses need to
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measure productivity and maximize space use, determine departmental charge backs
monitor operational activities for budget control
ensure leasing areas and costs are properly calculated and applied
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Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
The database of facilities information: Net-FM®
Web-based
Unlimited Users
Unique, robust features
Net-FM is fully web-based,
providing real-time, permission based access
to facilities information across your organization. The
INSITE technology is rooted in an Oracle® -based
relational database that dispenses space data throughout
your organization via standard networks, intranet and internet.
The core of Net-FM is space management, a room-level inventory embedded
in structured simultaneous hierarchies with geographical, room use
(reflecting FICM standards) and organizational (unlimited levels)
components. Additional applications include: Assets (equipment) and
Depreciation, field scanning for data collection, Indirect Cost Accounting/
Recovery, Grant Tracking, and intelligent, distributed floor plan technology.
Features / Benefits
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Sophisticated Oracle-based RDBMS to manage space, assets, cost recovery, grants and more
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Web-based application (Net-FM) with unlimited users site license
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Unlimited organizational and asset location hierarchies, and FICM-compliant use hierarchy
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Allows multiple organization and space use assignments and graphical displays
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Embedded business rules based on extensive experience at major universities and hospitals
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Built-in integrity checks and user-defined validations
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Tested calculations reflecting institutional standards and required regulatory algorithms
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Automatic FICM & BOMA-based space areas, room use classification and weighted area proration
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Structured database views that are easy to understand and customized to meet many needs
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Many time-tested reports included; easily produce others via industry-standard reporting tools
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Complies with OMB Circular A-21. GASB 34 and other regulatory accounting requirements. ICR
support via multiple program functions per organization per space, proration and accumulation
by organization or facility
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Equipment, fixed and movable, is linked to space and allows multiple accounts per asset
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Grants / Projects are linked to Spaces
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Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
Integrated intelligent floor plans: Visual-FM™
Visual-FM is a one-of-a-kind floor plan system with both intelligence and unequalled efficiency
for maintaining scaled architectural
information about facilities. It is a
comprehensive software application
for managing and tracking spaces,
assets and other building .
Visual-FM, with its planning and
viewing components, forms this
unique computer-aided drafting
system that fully integrates electronic
floor plans with the Net-FM database.
The system is focused on facilities
management activities and peacefully
coexists with other design and
construction CAD systems.
Using object-oriented technology and
sophisticated artificial intelligence (AI) algorithms, Visual-FM reduces the cost of creating and
maintaining floor plans by over 50% when compared to polylined AutoCAD-based drawings. The
floor plan maintenance and query system has been designed for the unique needs of space
managers and planners versus ‘standard’ construction and design-based CAD systems.
Features / Benefits
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Easily learned and understood by users with no prior CAD training; features and methods designed with
direct, real world user feedback since the 1980’s
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Highly efficient methods for creating maintaining and intelligently querying floor plans; improves
productivity by eliminating the need to polyline spaces
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Automatically produces and measures areas as architectural elements are created, and then stores
room information in corresponding database room record. Intelligent objects (walls, openings, space
labels, etc) have built-in validation and behavior rules. Provides automatic area calculation of FICM
(inside-of-wall) and BOMA (centerline-of-wall) area standards.
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Increases accuracy of information via automated database updates using the live link and Reconciler
tool. The Reconciler supplies a visual status of data elements to be reconciled between the database
and floor plans. It provides identification and selection of individual elements to be reconciled, or
performs global updates. Allows for single or multiple drawing reconciliation.
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Runs graphical queries to cross-reference, verify, and analyze any data held in the database with the
live link turned on. Visual-FM is the only floor plan system that can produce graphical planning
scenarios independent of database input.
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Output drawings in formats such as DWG (with FICM and BOMA polylines automatically included), DWF,
PDF, JPG, GIF, BMP & EMF. Compatible with other CAD systems (AutoCAD, Microstation, etc.)
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Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
Floor plan query and analysis: View-FM™
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INSITE’s View-FM floor plan application is
designed specifically for non-CAD users who need
access to information and who do not have
authority to change drawings. View-FM is a viewonly application that allows user to query
drawings and the database for the information
they need, as well as to “redline” drawings for
planning purposes. This feature allows users to
create “what-if” scenarios with drawings without
changing the drawing of record. Occupants,
spaces, and organizations can be rearranged for a
proposal or presentation.
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View-FM is more than just the read-only system
for distributing Visual-FM floor plans to your
entire organization. It is a highly beneficial tool
for understanding your facilities and developing
evidence to support good decisions about space.
Users can create their own data and graphic
symbols which can be stored locally without
affecting the floor plans of record.
INSITE and AutoCAD integration: ACADLink™
INSITE’s ACADLink is an AutoCAD overlay that
allows the use of AutoCAD as an interface to the
robust Net-FM database. With polylined AutoCAD
drawings, space, assets and other information in
the database is directly linked to the floor plans,
and database operations are performed directly
on the AutoCAD floor plan. A rich set of tools is
provided for working with the floor plan and
linking graphical information to database records.
The AutoCAD floor plans saved with the INSITE
ACADLink can be queried for analysis and used for
“what if” scenarios, space planning and graphical
display of database information.
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Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
Facilities Information - The Results
Unlimited reporting capabilities
include database reports and
graphical queries. Net-FM provides
a host of web-based and Crystal
Reports-based standard reports.
View-FM has powerful query /
analysis capabilities that can be
distributed throughout your
Room Uses Query
Organizations Query
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Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
The INSITE Consortium
The INSITE suite of systems is used to manage millions of
square feet / meters of space and billions of acquisition dollars
of assets for the international consortium of organizations
INSITE is available to federal and state agencies
via GSA IT Schedule 70 (GS-35F-0129N)
and the GSA Cooperative Purchasing Program
INSITE has deep business and development experience
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40 years of FM and cost recovery efforts for major research and medical institutions
33 year old consortium applying creative tools to address strategic problems
40 years of pioneering development and expert support of INSITE’s suite of systems
INSITE supports the International Consortium
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Membership of academic, healthcare, government and corporate organizations
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Includes prestigious universities and hospitals in the US and six other countries
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The Consortium, founded at MIT in 1973, is a forum to share FM expertise and the
INSITE suite of systems
Consortium members informally share data, experience, noteworthy audit
events and ideas
Members collectively contribute to enhancements and new developments for the
suite of INSITE systems. All US-based members have successfully withstood
extensive external and internal agency audits over decades
Federal agencies (e.g. ONR, DHSS, DCA) have recognized the INSITE suite as an
acceptable system for cost accounting activities and compliance
6
Email: [email protected]
Web: http://www.insite.org
978-536-0129 ( direct)
978-536-0199 (fax)
The INSITE Organization
OFMS, Inc. is a Knowledge-Based Entity
As a non-profit organization, both the management and
the suite of CAFM tools have roots from MIT. We supply
internationally recognized “best of breed” solutions in
Space and Asset Management, integrated Floor Plans,
Indirect Cost Recovery and Grants / Project Tracking.
The INSITE CAFM
Technology Suite
Web-based
Net-FM® System
“INSITE has been proven a valued
business partner to us in a variety of
ways. We are also using INSITE’s
professional services for many upcoming
projects. The experience with INSITE’s
staff has been great. They are always
very professional & accommodating to
our needs & requests.”
Facilities Information Manager
Healthcare Institution
PC Client-based
Floor Plans
PDA Client
Space
Management
Equipment
Inventory Solution
Visual-FM
Floor Plans
Asset
Management
Combining industry standard tools,
the power of web-based applications,
support for links to other related
systems, and applications customized
with deep FM business expertise,
INSITE provides “best of breed”
technology to support your facilities
management and planning needs.
View-FM
Dispersed Plans
INSITE
Database
Indirect Cost
Recovery
ACADLink
For AutoCAD®
Grant / Project
Tracking
Query, Analysis
& Reporting
Online Entry
Web-based Input / Output
Enterprise Links
Classroom &
Event Scheduling
Design &
Construction
Drawings
Maintenance
Schedules &
Work Orders
Report Writer &
Other Enterprise
Systems
INSITE is available to federal and state agencies
via GSA IT Schedule 70 (GS-35F-0129N) and the GSA Cooperative Purchasing Program
We welcome contact to exchange information and ideas
INSITE
US Headquarters
INSITE
200 Corporate Place, Suite 6B
Peabody, MA 01960
USA
ph: 978-536-0129
email: [email protected]
US Office
INSITE
2213 Breton Hunt Ln
Suwanee, GA 30024
USA
ph: 678-261-4446
UK Office
INSITE
344 The Wheel
Ecclesfield, Sheffield
S35 9ZB, UK
ph: +44-114-246-3930
internet: www.insite.org
The terms INSITE, Net-FM, Visual-FM, View-FM and ACADLink utilized in these materials refer to the marked
products INSITE™, Net-FM®, Visual-FM™, View-FM™ and ACADLink™, respectively. AutocCAD is a registered
trademark of AutoDesk, Inc.
Integrated
Help Desk